PDF: 3803 KB - Infrastructure Australia

infrastructureaustralia.gov.au

PDF: 3803 KB - Infrastructure Australia

Procurement Phase Efficiency Strategies

Overall Procurement Process

Pre-Procurement Phase

EOI Phase

RFP Phase

Develop and implement a procurement strategy and undertake procurement planning for

each procurement stage.

Consult with stakeholders and potential bidders on the proposed procurement strategy,

adjust it if required and implement the resulting strategy.

Identify, engage and maintain an appropriately skilled, resourced, structured and managed

team at all procurement stages.

Provide potential participants with sufficient, accurate and timely information before the

EOI Phase to enable them to:

- understand the project requirements;

- assess their appetite for the project;

- identify and select participants; and

- determine roles and responsibilities for the participants.

Ensure that the project structure, scope and character aligns with market capabilities,

capacity and appetite and is attractive to (and readily able to be delivered by) a number of

potential proponents.

Eliminate potential delay events from approval processes or other government agency

interfaces ahead of procurement commencing.

The expression of interest (EOI) process, including the evaluation methodology provides

alignment between the EOI Response and the project objectives.

The EOI documents contain relevant information to enable potential participants to

understand the project requirements, the Procurement process and the issues affecting

the submission and evaluation of EOI responses.

The EOI Phase is undertaken in accordance with the information advised to potential

participants and the evaluation of EOI responses and the announcement of the selected

proponents is undertaken in the shortest practical time.

The EOI response requires only information which materially differentiates between

proponents and the EOI program is designed to minimise standby time.

Select the minimum number of proponents (from the EOI process) to submit proposals.

Develop the commercial terms with full consideration of the cost / benefits of those terms.

The RFP process is delivered in the manner and to the program advised to Participants,

without causing or exacerbating unplanned delays or wasted effort.

The project and proposal requirements are clearly and unambiguously stated in the RFP

documents and interactive sessions are provided to enable proponents to develop effective

and competitive solutions and optimise their proposals.

The RFP document provides sufficient information to enable Proponents to understand

how proposals will be evaluated, to enable proponents to better understand the Agency’s

view on relative value and, consequently, to enable proponents to optimise their proposals.

The RFP is designed and structured to facilitate proposal evaluation and to incorporate of

particular aspects of the successful proposal into the Contract.

The Agency’s overall approach to the RFP process (including the prescribed proposal

requirements) is reasonable for the project and recognises (and sensibly responds to) the

cost and effort for proponents to submit proposals.

The proposal requirements in respect of design, delivery and services are limited to that

information necessary for delivery of the project objectives and the proposal requirements

recognise (and sensibly respond to) the proponent’s cost and effort to submit proposals.

The proposal requirements, in respect of financial and commercial aspects, recognise

(and sensibly respond to) the cost and effort of proponents to submit proposals.

The Agency resolves all evaluation issues and concluded all evaluation and finalisation

planning.

6 | Consultation Outcomes Report

VOLUME 2

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