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MSBC Policy and Procedures 16July2018

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MORNING STAR<br />

BAPTIST CHURCH<br />

POLICY & PROCEDURES MANUAL<br />

ADOPTED<br />

JULY 16, 2018<br />

0


POLICIES AND PROCEDURES MANUAL<br />

Morning Star Baptist Church<br />

Gulfport, Mississippi<br />

Contents<br />

POLICY AND PROCEDURAL MANUAL ……………………………………………..…..4<br />

CHURCH POLICIES …………………………..…………….…………..………………………..4<br />

I. INTRODUCTION ........................................................................................................... 4<br />

1. General:. ........................................................................................................................ 4<br />

2. Scheduled Church Meetings .......................................................................................... 5<br />

3. Organizational Structure ................................................................................................ 6<br />

4. Qualifications <strong>and</strong> Guidelines for Leaders <strong>and</strong> Staff………......………………………….6<br />

II. CHURCH LEADERSHIP..……………………………………..…….……………………….8<br />

1. Officers .......................................................................................................................... 8<br />

2. Pastor ............................................................................................................................ 8<br />

3. Deacons ...................................................................................................................... 10<br />

4. Chairman of the Board of Deacons .............................................................................. 13<br />

5. Trustees ....................................................................................................................... 14<br />

6. Finance Chairman/Committee ..................................................................................... 16<br />

7. Treasurer ..................................................................................................................... 18<br />

8. Church Clerk ................................................................................................................ 18<br />

9. CHURCH COUNCIL .................................................................................................... 19<br />

III. MEMBERSHIP ......................................................................................................... 20<br />

1. General: ....................................................................................................................... 20<br />

2. Active/Voting Members ................................................................................................ 22<br />

3. Inactive/Nonvoting Members ....................................................................................... 23<br />

4. Removal from the Roll ................................................................................................. 24<br />

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5. New Member Orientation ............................................................................................. 25<br />

IV. CHURCH LEADERSHIP AND COMMITTEE…………….….…………………………...25<br />

1. Church Secretary/Assistant Secretary ......................................................................... 25<br />

2. Personnel Committee .................................................................................................. 26<br />

3. Pastor Search Committee ............................................................................................ 28<br />

4. Sunday School Superintendent ................................................................................... 29<br />

5. Pianists/Organists ........................................................................................................ 30<br />

6. Custodian .................................................................................................................... 30<br />

7. St<strong>and</strong>ing Committees .................................................................................................. 31<br />

8. Leadership Meetings ................................................................................................... 32<br />

V. DEACONS AND MINISTERS WIVES ...................................................................... 32<br />

VI. CHURCH MINISTRIES AND RESPONSIBILITIES .................................................. 32<br />

1. Director of Youth Ministries .......................................................................................... 32<br />

2. Director of Workers Ministries ...................................................................................... 33<br />

3. Minister of Music .......................................................................................................... 33<br />

4. Ushers ......................................................................................................................... 34<br />

5. Church Nurse............................................................................................................... 35<br />

6. Ministry Chairperson .................................................................................................... 36<br />

7. Conducting Church Business Meetings ....................................................................... 36<br />

VII. MISCELLANOUS…….……………………………..………………………………………...38<br />

1. Conflict of Interest ........................................................................................................ 38<br />

2. Safety <strong>and</strong> Security ...................................................................................................... 39<br />

3. Child Protection ........................................................................................................... 40<br />

4. Youth Messengers’ Code of Conduct & Dress Code ................................................... 41<br />

5. Representation in Association ..................................................................................... 43<br />

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6. Licensing <strong>and</strong> Ordaining .............................................................................................. 43<br />

7. Changes to the Constitution <strong>and</strong> Bylaws ..................................................................... 44<br />

8. Annual Days ................................................................................................................ 44<br />

2. Assigning New Members to a Deacon: ........................................................................ 45<br />

9. Chain of Comm<strong>and</strong> ...................................................................................................... 45<br />

10. Church Anniversary .................................................................................................. 45<br />

11. Pastor’s Appreciation Day Service ........................................................................... 46<br />

12. Memorial Tributes ..................................................................................................... 46<br />

13. Deacon C<strong>and</strong>idate Training ...................................................................................... 46<br />

14. Delegates to Conventions <strong>and</strong> Congresses ............................................................. 46<br />

15. Elections ................................................................................................................... 48<br />

16. Weddings ................................................................................................................. 48<br />

17. Funerals ................................................................................................................... 51<br />

18. Keys ......................................................................................................................... 54<br />

19. Scheduling Events at the Church ............................................................................. 54<br />

20. Selecting Evangelists for Revival ............................................................................. 54<br />

21. Selecting Ministers <strong>and</strong> Speakers for Annual Days .................................................. 54<br />

22. Term of Office ........................................................................................................... 55<br />

23. Church Expenditures ................................................................................................ 56<br />

24. Usage of Facilities .................................................................................................... 59<br />

25. POLICY ADHERENCE ............................................................................................. 64<br />

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MORNING STAR BAPTIST CHURCH<br />

POLICY AND PROCEDURES MANUAL<br />

CHURCH POLICIES<br />

I. INTRODUCTION<br />

1. General: This is a Church Administration <strong>and</strong> <strong>Policy</strong> Manual designed to make<br />

clear <strong>and</strong> more underst<strong>and</strong>able, the basic policies, rules, <strong>and</strong> procedures of the Morning Star<br />

Baptist Church.<br />

a. This manual is a reference guide that provides instructions, functions <strong>and</strong><br />

church operations. It lists routine duties <strong>and</strong> answers questions that arise as duties are<br />

performed.<br />

b. What is a <strong>Policy</strong>? A <strong>Policy</strong> is a statement that defines the authority required,<br />

boundaries set, responsibilities delegated, <strong>and</strong> guidelines established to carry out a function<br />

of the church. Policies provide uniform treatment of a situation, thus achieving continuity of<br />

operation. Policies take personalities out of the picture. Decisions are based on the church<br />

policy not on the individual, <strong>and</strong> each decision is governed by policy.<br />

c. What is a Procedure? <strong>Procedures</strong> tell how a task is done. A detailed listing is<br />

made of each step taken to complete the process. A step by step description of the process<br />

is used to complete the job. <strong>Procedures</strong> are guidelines that are use in conjunction with job<br />

descriptions where job descriptions are applicable.<br />

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2. Scheduled Church Meetings<br />

a. Church meetings are held as follows:<br />

Sunday School ........................................... 9:30 A.M.<br />

Morning Worship ........................................ 10:30 A.M.<br />

Sunday Communion ..........1st Sunday of each month at 10:30 a.m.<br />

Bible Study...........................Each Wednesday Night at 6:00 p.m.<br />

b. BUSINESS MEETINGS – Business Meetings are meetings held for the<br />

Congregation of the church to conduct the business of the church.<br />

Congregation/Members shall meet quarterly to conduct the business of the Church on<br />

Mondays at 7:00 p.m. after the first Sunday in January, April, July, <strong>and</strong> October.<br />

c. SPECIAL BUSINESS MEETINGS - Special business meetings may be called by<br />

the Pastor, the Chairman of the Board of Deacons or Chairman of the Trustees, whenever,<br />

in their discretion. Notice of such meetings <strong>and</strong> the purpose shall be given from the pulpit<br />

<strong>and</strong>/or published in the weekly Church bulletin on the two (2) consecutive Sundays<br />

immediately preceding the proposed meeting.<br />

d. These meetings are to be under the direction of the Pastor <strong>and</strong>/or deacons or<br />

conducted by a designated person appointed by the Pastor.<br />

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3. Organizational Structure<br />

4. Qualifications <strong>and</strong> Guidelines for Leaders <strong>and</strong> Staff<br />

To serve in any leadership capacity of this church, it is necessary that you:<br />

a. Be a born-again believer in Christ.<br />

b. Be a member in good st<strong>and</strong>ing for membership of the Morning Star Baptist<br />

Church (See III, Membership, Sub-para 2. Active/Voting Members).<br />

c. Exemplify a Christian-lifestyle in <strong>and</strong> out of Morning Star Baptist Church.<br />

d. Be supportive of the doctrine, ministry, pastor, <strong>and</strong> members of this church.<br />

e. Possess a willingness to serve.<br />

f. Demonstrate faithfulness to obligation.<br />

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g. Have a cooperative spirit.<br />

h. Attend leadership meetings as requested by the pastor, unless prior notice has<br />

been given.<br />

i. All leaders <strong>and</strong> staff should, as courtesy, notify the pastor, in advance, of<br />

activities of your ministry that involves members of this church.<br />

j. The Morning Star Baptist Church is your priority as it relates to other activities.<br />

Leaders <strong>and</strong> staff should not get involved in outside activities when such activities conflict<br />

with your responsibilities at Morning Star Baptist Church.<br />

k. When planning activities for your ministry or other activities, check the master<br />

calendar with the church secretary <strong>and</strong> contact the pastor to avoid conflicts with other<br />

activities.<br />

l. Leaders <strong>and</strong> staff are encouraged to take leadership training courses when such<br />

courses are offered. Those who refuse to participate in leadership training activities will be<br />

subject for re-evaluation as a church leader.<br />

m. Leaders <strong>and</strong> staff are expected to support annual church projects <strong>and</strong> programs<br />

with their presence <strong>and</strong> finances, such as, revivals, conferences, workshops, etc.<br />

n. Leaders <strong>and</strong> staff are expected to attend church business meetings.<br />

o. Leaders <strong>and</strong> staff are required to incorporate prayer in your ministry.<br />

p. Leaders <strong>and</strong> staff are expected to be in regular worship services (Sunday<br />

services, Sunday school <strong>and</strong> bible study) <strong>and</strong> are expected to Tithe (I Corinthians 16:2;<br />

Malachi 3:10); however, they must contribute at least $2,000.00 annually to hold appointed<br />

or selected positions. Annual giving exceptions will be made on an individual person by<br />

person consideration. Individuals who do not annually contribute $2,000.00 have the option<br />

of:<br />

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1) providing proof that they earn less than $20,000.00 annually or<br />

2) evidence that it would create a financial hardship for the individual or family.<br />

II.<br />

CHURCH LEADERSHIP<br />

1. Officers<br />

The Officers of Morning Star Baptist Church shall be: Pastor, Deacons, Treasurer,<br />

Financial Secretary, Church Clerk, <strong>and</strong> Trustees.<br />

2. Pastor<br />

a. Accountable to: Board of Deacons <strong>and</strong> the Congregation<br />

b. Principle Function: To lead the church in spiritual growth by giving personal<br />

directions to its total ministry, working through all duly constituted officers <strong>and</strong> committees in<br />

promotion of the church program.<br />

c. Selection: The Pastor shall be called for an indefinite period by two-thirds (⅔)<br />

vote of the active members present in a duly authorized business meeting. The prospective<br />

pastor must be the unanimous recommendation of a Pastor Search Committee duly elected<br />

by the church.<br />

d. Fringe benefit package: The Pastor life insurance policy shall be divided<br />

equally (50/50) between the family <strong>and</strong> the church. 401K percentage shall be based on<br />

salary only, does not include fringe benefit.<br />

e. Duties <strong>and</strong> Responsibilities:<br />

1) The Pastor shall be a spiritual leader of high Christian character <strong>and</strong> a duly<br />

ordained Baptist minister in full fellowship with the National Baptist Convention. (see Articles<br />

of Faith in <strong>MSBC</strong> Constitution <strong>and</strong> Bylaws).<br />

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2) The Pastor shall be of sound doctrine <strong>and</strong> meet the Scriptural qualifications<br />

set forth in 1 Timothy 3:1-7.<br />

"1 This is a true saying, If a man desire the office of a bishop, he desireth a good<br />

work. 2 A bishop then must be blameless, the husb<strong>and</strong> of one wife, vigilant, sober, of good<br />

behaviour, given to hospitality, apt to teach; 3 Not given to wine, no striker, not greedy of<br />

filthy lucre; but patient, not a brawler, not covetous; 4 One that ruleth well his own house,<br />

having his children in subjection with all gravity; 5 (For if a man know not how to rule his own<br />

house, how shall he take care of the church of God?) 6 Not a novice, lest being lifted up with<br />

pride he fall into the condemnation of the devil. 7 Moreover he must have a good report of<br />

them which are without; lest he fall into reproach <strong>and</strong> the snare of the devil.”<br />

3) The Pastor shall preside over all church business meetings when possible,<br />

shall conduct the church ordinances, shall be ex-officio member of all committees <strong>and</strong><br />

functions of the church, shall have control of the pulpit, <strong>and</strong> shall be expected, as much as<br />

possible, to minister to the total spiritual needs of all members, collectively <strong>and</strong> individually.<br />

4) The Pastor shall serve the sick <strong>and</strong> shut-ins with visits, prayer, communion,<br />

<strong>and</strong> encouragements.<br />

5) Private or sensitive issues must be kept confidential<br />

6) Contribute financially to the well-being of the church (I Corinthians 16:2;<br />

Malachi 3:10);<br />

7) Evaluate annually the job performance of staff members. Develop plans of<br />

assistance <strong>and</strong> disciplinary measures for staff, as needed.<br />

8) The Pastor will deem the appropriate number of Deacons (not less than<br />

twelve (12)) to constitute the deaconship of this Church.<br />

9) If, at any time, the Pastor shall become dissatisfied or for any reason desire<br />

to resign, the Pastor shall inform the church thirty (30) days before termination of his<br />

services. In the event the membership becomes dissatisfied with the Pastor, a two thirds<br />

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(2/3) vote of the Voting Membership (as provided under Article V (Constitution <strong>and</strong> Bylaws))<br />

in attendance at the meeting in which the Pastor’s status is in question will be required to<br />

force the Pastor’s resignation.<br />

3. Deacons<br />

a. Accountable to: Chairman of the Board of Deacons/Pastor/Congregation<br />

b. Principal Function: The Deacons are the helpers of the Pastor (Acts 6:1-7) <strong>and</strong><br />

are accountable to the Pastor <strong>and</strong> church.<br />

c. Selection: The Pastor will deem the appropriate number of Deacons to<br />

constitute the deaconship (not less than twelve (12)) of this Church. Act 6:3-4 “ 3 Brothers<br />

<strong>and</strong> sisters, choose seven men from among you who are known to be full of the Spirit <strong>and</strong><br />

wisdom. We will turn this responsibility over to them 4 <strong>and</strong> will give our attention to prayer <strong>and</strong><br />

the ministry of the word." Because the Deacons are accountable to the Pastor, they are to be<br />

appointed <strong>and</strong> approved by the Pastor <strong>and</strong> Congregation.<br />

1) Newly appointed Deacons shall be voted upon by the membership to serve<br />

for a period of three years (appointment/selection as Deacon is not a permanent or life-time<br />

position). After three years, a Deacon can succeed himself.<br />

2) Currently serving Deacons shall be reviewed annually by the Pastor <strong>and</strong> the<br />

Church Council (See page 19, Section 9. Church Council) to assess their status. After<br />

review, any Deacon who is assessed as ineffective shall be counseled by the Pastor <strong>and</strong><br />

Chairman of the Deacon Board prior to their name being submitted before the church for<br />

consideration to move to an inactive status.<br />

3) Reasons for dismissal:<br />

a) failure to attend Deacon Meetings, Sunday School (II Timothy 2:15),<br />

Worship Services (Hebrews 10:25), Bible Study, Prayer Meeting, the Lord’s Supper (I<br />

Corinthians 11:17-34), <strong>and</strong> expected to Tithe (I Corinthians 16:2; Malachi 3:10); however,<br />

you must contribute at least $2,000.00 annually,<br />

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b) being guilty of spreading malicious gossip (Acts 6:3; I Timothy 3:8-11),<br />

<strong>and</strong>/or causing division amongst Church members of the church (Romans 16:17); or<br />

insubordination to the Pastor <strong>and</strong>/or church (Hebrews 13:17).<br />

d. Duties:<br />

1) The Deacons will meet at a time called/designated by the Pastor or<br />

Chairman of the Board of Deacons.<br />

2) Serve the sick <strong>and</strong> shut-ins with visits, prayer, <strong>and</strong> encouragements.<br />

3) Assist the pastor in worship services by leading the devotional service.<br />

Christ.<br />

4) Be willing to be trained for the work of the ministry in leading others to<br />

5) Be an example to the Morning Star Baptist Church, showing faithfulness<br />

<strong>and</strong> promoting the support of:<br />

a) Sunday School<br />

b) Worship Services<br />

c) Bible Class/Prayer Meeting<br />

d) Tithe/Financial Giving<br />

6) Assist the pastor in the administration of church ordinances<br />

a) The Lord Supper<br />

b) Baptism<br />

7) Private or sensitive issues must be kept confidential.<br />

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8) Be willing to perform other duties as assigned by the pastor.<br />

9) Be prepared to be called upon if needed by the chairman.<br />

10) Be Faithful, Available & Teachable (FAT).<br />

11) Assist in creating a spiritual atmosphere within the church services.<br />

12) Provide for the spiritual nourishment <strong>and</strong> enrichment of those members<br />

assigned to his deacon ministry.<br />

13) Provide input to the Pastor for annual job performance evaluation of staff<br />

members. In the absence of a Pastor, conduct annual job performance evaluations of staff<br />

members.<br />

14) The Deacons shall have other duties as may be assigned to them from<br />

time to time by the Pastor <strong>and</strong> as are described in the Constitution <strong>and</strong> Bylaws.<br />

15) Faithfully attend business meetings, deacon board meetings, Sunday<br />

School, Bible Study, worship services, Lord’s Supper, <strong>and</strong> special events.<br />

16) In the absence of a Pastor, it shall be the duty of the Deacons to<br />

assemble the members of the Church together in a business meeting to establish a time when<br />

the Church shall elect a Pastor <strong>and</strong> to give guidance to the Church in electing a Pastor.<br />

e. Quorum for an official Deacon Board Meeting<br />

1) A Quorum for a meeting of the Board of Deacons is fifty percent of active<br />

deacons plus one. Any deacon meeting held without a quorum shall be of NO EFFECT. In<br />

the event of a lack of a quorum the Chairman, within two days following the meeting, may<br />

poll the Board of Deacons to act on issues that requires immediate action. A record of each<br />

deacon’s vote (date <strong>and</strong> time recorded) <strong>and</strong> the vote must be ratified at the next meeting<br />

when a quorum is present.<br />

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2) Fifty percent, plus 1 of the active deacons in attendance (not on roll) at any<br />

board meeting must vote to make any action taken at that meeting to be lawful <strong>and</strong> binding.<br />

4. Chairman of the Board of Deacons<br />

a. Accountable to: Pastor, Board of Deacons <strong>and</strong> Congregation<br />

b. Principal Function: The Chairman of the Board of Deacons shall assist the<br />

pastor in providing leadership to other deacons.<br />

c. Selection: The Chairman, Vice-Chairman, <strong>and</strong> all officers of the Board of<br />

Deacons will be elected by the Board of Deacons by open or secret ballot.<br />

d. Duties:<br />

1) He shall moderate all Deacons Board meetings <strong>and</strong> others as assigned by<br />

the pastor or when the Morning Star Baptist Church is without a pastor.<br />

2) He shall keep the pastor informed of deaths, illness <strong>and</strong>/or other crisis as<br />

they occur within the membership.<br />

3) He shall arrange a feasible order for important announcements to be<br />

properly disseminated to other deacons <strong>and</strong> appropriate staff<br />

4) He shall direct the visitation schedule of the deacons which includes the<br />

sick, bereaved, elderly <strong>and</strong> those with special <strong>and</strong>/or immediate need.<br />

5) He shall ensure that the Secretary of the Board of Deacons keep accurate<br />

records of all activities under his supervision <strong>and</strong> keep the pastor informed of same.<br />

6) He shall assist in the training of other deacons.<br />

7) He shall promote the highest st<strong>and</strong>ards of leadership <strong>and</strong> Christian<br />

manhood <strong>and</strong> character within his ministry <strong>and</strong> train deacons for same.<br />

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8) He shall be prepared to be called upon if needed by the pastor.<br />

9) During any interim period when the Church is without a pastor, whether<br />

because by death, resignation, or severing of the Church/Pastor relationship, it is incumbent<br />

upon the Chairman of the Board of Deacons to call together the deacons as soon as<br />

possible for the following:<br />

a) nominate, on an interim basis, a regular ordained fundamental<br />

missionary Baptist minister to be in charge of the pulpit by taking care of the regular order of<br />

services whose duties shall end at the completion of that task;<br />

b) to call the Board of Deacons to nominate a Pastor Search Committee<br />

of seven (7) voting members whose duty shall be to supply the pulpit with a fundamental<br />

missionary Baptist minister to deliver a gospel message when the same is required;<br />

c) establish a date of a business meeting at which all nominations <strong>and</strong><br />

recommendations of the Pastor Search Committee shall be approved, altered, or rejected by<br />

the Voting Members of the Church.<br />

5. Trustees<br />

10) He shall be willing to perform other duties as requested by the pastor.<br />

a. Accountable to: Pastor, Board of Deacons <strong>and</strong> Congregation<br />

b. Principle Function: The Trustees serve as the legal representatives in all<br />

transactions related to the church. They hold title to the church property <strong>and</strong> they sign<br />

all documents related to the purchase, sale, mortgaging, or rental of church property after<br />

approval by the church in regular business session. Trustees should act only on the<br />

authority of church approval.<br />

c. Selection: The selection of Trustees to fill any vacancy shall be nominated<br />

by the pastor <strong>and</strong> members of the Board of Deacons, acting together, <strong>and</strong> they should<br />

come to a consensus of selecting one or more individuals to serve as Trustee(s) to be<br />

submitted to the Church for affirmation.<br />

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d. Prohibition Against Private Accommodation. No part of the net earnings of<br />

this Church shall be allotted for the benefit of, or be distributable to, its members, ministers,<br />

deacons or officers or other private persons, except that the Church shall be authorized <strong>and</strong><br />

empowered to pay reasonable compensation <strong>and</strong> benefits for services rendered <strong>and</strong> to make<br />

payments, distributions <strong>and</strong> acts of benevolence in furtherance of the purposes of the<br />

Church.<br />

e. Duties:<br />

1) Sign <strong>and</strong> hold legal title to all church property (as required by state law) <strong>and</strong><br />

act only as directed by the church in regular business session.<br />

2) Maintain an up-to-date inventory of all church property, mortgage loans,<br />

<strong>and</strong> insurance on church property <strong>and</strong> equipment.<br />

3) Inspect all church properties annually <strong>and</strong> submit a report to the church in a<br />

regular business session.<br />

4) Maintain a list of holders of church keys <strong>and</strong> use.<br />

5) Maintain all church legal documents in conjunction with the Church Clerk in<br />

a secure lockable fire proof cabinet.<br />

6) Make recommendations to the Finance Committee regarding annual<br />

insurance premiums for the facilities <strong>and</strong> the church van.<br />

7) Keep the church abreast of latest insurance <strong>and</strong> legal changes that may<br />

affect the church.<br />

8) Any purchase, sale, mortgage or other disposition of real property or<br />

personal property valued at more than $1,000.00 shall take place only after properly<br />

authorized by the members at a business meeting. The trustees shall, in consultation with<br />

the Treasurer, hold, invest, manage <strong>and</strong> control property given in trust to the Church, upon<br />

the terms <strong>and</strong> conditions of the trust under which the property is given.<br />

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9) Trustees shall have general charge of the buildings <strong>and</strong> grounds, <strong>and</strong> their<br />

upkeep, <strong>and</strong> can recommend to the Church any repairs or changes that need to be made.<br />

10) The trustees (excluding the Finance Committee members) shall not be<br />

required to be bonded but the Church may choose to do so at the church expense in an<br />

amount to be determined <strong>and</strong> fixed by the Finance Committee.<br />

f. Reasons for dismissal:<br />

1) failure to attend Worship Services (Hebrews 10:25),<br />

2) failure to attend Trustee <strong>and</strong> Business Meetings,<br />

3) properly maintain church records.<br />

4) failure to Tithe (I Corinthians 16:2; Malachi 3:10); however, you must<br />

contribute at least $2,000.00 annually,<br />

5) being guilty of spreading malicious gossip (Acts 6:3; I Timothy 3:8-11),<br />

<strong>and</strong>/or causing division amongst Church members of the church (Romans 16:17); or<br />

insubordination to the Pastor <strong>and</strong>/or church (Hebrews 13:17).<br />

6. Finance Chairman/Committee<br />

a. Accountable to: Pastor <strong>and</strong> Deacons/Congregation<br />

b. Principle Function: Works with the Treasurer to ensure accuracy in<br />

maintaining the financial records of the Morning Star Baptist Church <strong>and</strong> assisting in the<br />

preparation of financial reports.<br />

c. Selection: The members of the Finance Committee are selected by the Board<br />

of Deacons. The Chairman of the Finance Committee shall be appointed by the Pastor <strong>and</strong><br />

approved by the Board of Deacons. The Finance Committee shall be members of the Board<br />

of Trustees <strong>and</strong> Finance Committee.<br />

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d. Duties: Finance Chairman/Committee shall ensure the:<br />

1) Receive, count <strong>and</strong> deposit all church monies.<br />

2) Post receipts <strong>and</strong> disbursements of all accounts.<br />

3) Post church offerings to individual accounts.<br />

4) Reconcile bank statements.<br />

5) Prepare monthly <strong>and</strong> annual financial reports for deacons <strong>and</strong> church<br />

business meetings or as requested.<br />

6) Receive <strong>and</strong> answer questions regarding financial matters.<br />

7) Check the total of all invoices, when approved; inform responsible person of<br />

their budget expenditures.<br />

8) Maintain a file of invoices, correspondence <strong>and</strong> reports on all financial<br />

matters.<br />

9) Prepare <strong>and</strong> issue checks to staff, officers, <strong>and</strong> ministries in accordance<br />

with policies approved by the church.<br />

10) Prepare <strong>and</strong> issue end of year financial statements for individual members<br />

upon request.<br />

e. The Chairman of the Finance Committee shall serve for a term of two (2) years,<br />

unless removed by the Pastor, <strong>and</strong> he/she shall be eligible to succeed him or herself.<br />

f. All checks must have two (2) signatures to be considered valid. All checks<br />

requested should have supporting data on record.<br />

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7. Treasurer<br />

a. Accountable: Pastor <strong>and</strong> Deacons/Congregation<br />

b. Principle Function: Responsible for ensuring accuracy in maintaining the<br />

financial records of the Morning Star Baptist Church <strong>and</strong> assisting in the preparation of<br />

financial reports.<br />

c. Selection: The Treasurer of this Church shall be appointed by the Board of<br />

Deacons <strong>and</strong> approved by the Church.<br />

d. Duties: The Treasurer shall provide oversight of or implement the:<br />

1) Work with the finance committee to develop <strong>and</strong> recommend policies <strong>and</strong><br />

procedures related to receiving, accounting, <strong>and</strong> dispersing church funds.<br />

2) Work with the finance committee in receiving, counting, <strong>and</strong> depositing the<br />

money. After the money is deposited, the deposit slip should be verified. The treasurer or<br />

financial secretary should justify the financial records monthly.<br />

3) Work with the financial secretary to record members’ contributions; <strong>and</strong><br />

prepare <strong>and</strong> distribute contribution statements.<br />

8. Church Clerk<br />

a. Accountable to: Church Council<br />

b. Principle Function: The Church Clerk shall be responsible for accurate<br />

recording of all business transactions approved regarding church business meetings.<br />

c. Selection: Board of Deacons <strong>and</strong> approved by the church.<br />

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d. Duties:<br />

1) Record <strong>and</strong> maintain accurate minutes, including typing, filing, documenting<br />

<strong>and</strong> submitting copy for review by the Pastor <strong>and</strong> Board of Deacons.<br />

2) Preserve <strong>and</strong> maintain orderly file records of business transaction involving<br />

(but not limited to) all financial statements, budgets, <strong>and</strong> annual financial reports.<br />

3) The Church Clerk shall maintain an updated list of all Church members,<br />

setting forth their status as active or inactive members. Keep a register of all church<br />

membership, including names, address, date of admission, dismissal, or death; along with<br />

record of baptism.<br />

4) Issue letters of dismissal when voted on by the Morning Star Baptist Church<br />

<strong>and</strong> correspond with other churches regarding membership changes.<br />

5) Work with others to ensure that proper information reflecting the history <strong>and</strong><br />

the ongoing history of the Morning Star Baptist Church is properly recorded. Including<br />

budgets, outst<strong>and</strong>ing events, new staff members <strong>and</strong> special events (i.e, remodeling,<br />

anniversaries, <strong>and</strong> celebration of centennials).<br />

9. CHURCH COUNCIL<br />

The Church Council will seek to correlate <strong>and</strong> coordinate the activities <strong>and</strong><br />

organizations of the church, yet with advisory powers only. The Council, unless otherwise<br />

determined by vote of the Church, shall be composed of the Pastor, Chairman of the Board<br />

of Deacons, Chairman of Finance Committee, Church Clerk (Non-Voting), a Lay Person<br />

(selected by the Church Council), <strong>and</strong> Chairman of the Building <strong>and</strong> Grounds Committee.<br />

The Council shall meet semi-annually (January <strong>and</strong> July) or on the call of the Pastor at any<br />

time deemed necessary. All matters agreed upon by the Council, which call for action not<br />

already provided for, shall be referred to the Church for approval or disapproval.<br />

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III. MEMBERSHIP<br />

1. General:<br />

a. Membership is a process that best marks <strong>and</strong> maintains a believer's commitment<br />

to life transformation, while working to insure the integrity, unity, <strong>and</strong> building up of the<br />

church. Thus, membership is more like discipleship than enlistment. It is more than simply<br />

being saved, but less than what a believer becomes in a lifetime of spiritual growth.<br />

Membership is not about an organization, but about the living organism of Christ's Body. It is<br />

not about privilege, but about becoming more like Christ in the context of a local <strong>and</strong><br />

worldwide community. "So then, just as you received Christ Jesus as Lord, continue to live in<br />

him, rooted <strong>and</strong> built up in him, strengthened in the faith as you were taught, <strong>and</strong> overflowing<br />

with thankfulness" (Colossians 2:6-7).<br />

b. The membership of this church shall consist of persons who have made a<br />

profession of faith in Jesus Christ as their personal Lord <strong>and</strong> Savior; who desire to be<br />

numbered among His disciples; who have experienced believer’s baptism by submersion;<br />

who are in harmony with the faith <strong>and</strong> practices of this church; <strong>and</strong> whose membership is<br />

confirmed by the church.<br />

c. The membership of this congregation shall always consist of persons who have:<br />

1) Believed <strong>and</strong> confessed the Lord Jesus Christ as the only begotten Son of<br />

God <strong>and</strong> Savior of the world;<br />

2) C<strong>and</strong>idate for Baptism: Mark 16:16; a person who has previously never<br />

professed Christ as Lord <strong>and</strong> Savior <strong>and</strong> has never held church membership may obtain<br />

membership as a c<strong>and</strong>idate for baptism. Upon the individual profession of faith, he or she, is<br />

baptized in the name of the Father, Son, <strong>and</strong> Holy Spirit;<br />

3) Christian Experience: providing said person has been baptized according<br />

to the doctrines of this Church or those who have once been members of Baptist Churches,<br />

<strong>and</strong> in consequence of any peculiar circumstances have no regular letters of dismissal, may<br />

be received by giving satisfactory evidence of a change of heart, Christian conduct <strong>and</strong><br />

scriptural faith;<br />

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4) By Letter: Members from other Baptist churches holding the same faith<br />

may be received by letters of recommendation <strong>and</strong> dismissal from their respective church;<br />

5) Restoration: Excluded members may be restored to membership on<br />

confession of their errors, <strong>and</strong> giving evidence of repentance (I Corinthians 4:2);<br />

6) Watch Care: A person wanting to retain membership in another church of<br />

like faith, but while residing in this community desires to worship in <strong>and</strong> minister through<br />

Morning Star Baptist Church of Gulfport may request membership by Watch Care. This<br />

person will have all the rights of membership except voting privileges. Thus, “Watch Care”<br />

means temporarily joining a church because you are unable to attend the church where you<br />

hold your primary membership. The person joining under Watch Care can maintain their<br />

primary church membership, while becoming a part of a local church congregation.<br />

d. This church emphasizes that every reasonable measure shall be taken to assist<br />

a troubled member. The pastor, other members of the ministerial staff, <strong>and</strong> deacons are<br />

available for counsel <strong>and</strong> guidance. Biblical st<strong>and</strong>ards <strong>and</strong> Christian concern for redemption<br />

rather than punishment shall guide the attitudes of church members toward one another.<br />

Prior to any disciplinary action, said member shall be called before the pastor <strong>and</strong> deacons<br />

to be examined regarding any charge of gross immorality, persistent failure to comply with<br />

covenant obligations or overt denial of any part of the doctrinal statement of this church. The<br />

failure of a member to appear when requested shall not serve to stay action of the examining<br />

body. After prayerful consideration, the pastor <strong>and</strong> deacons will then make recommendations<br />

for appropriate action to the church at either a regular or called business meeting.<br />

e. If any Member fails to abide by the church covenant, the purpose of Morning Star<br />

Baptist Church, the Articles of Faith, <strong>and</strong> the membership section of the Constitution <strong>and</strong><br />

Bylaws, or should such a Member be suspended or expelled (Romans 16:17; Matthew<br />

18:15-19; I Corinthians 6:12) or fails to commune for a three (3) month period of time (I<br />

Corinthians 11:17-3) or fails to financially contribute for a three (3) month period of time<br />

(Malachi 3:8-10; Matthew 23:23; Acts 20:35; Luke 6:38; I Corinthians 16:2, II Corinthians 9:6-<br />

8), shall lose all voting rights <strong>and</strong> any <strong>and</strong> all other privileges <strong>and</strong> all offices bestowed upon<br />

said Member without any action of the congregation. The member shall be moved from the<br />

active (voting) roll to the inactive (non-voting) roll <strong>and</strong> immediately loses the privileges of<br />

membership, automatically, in this Church.<br />

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2. Active/Voting Members<br />

a. Eligibility. In order for an accepted Member to become a Voting Member, he/she<br />

MUST:<br />

1) Be a born-again believer in Christ who is current in attendance (attend<br />

worship services regularly) obligations. Hebrews 10:25;<br />

2) Be a regular supporter of the financial/giving program of Tithes <strong>and</strong><br />

Offerings Malachi 3:8-10; Matthew 23:23; II Corinthians 9:6-8:<br />

b. Voting Privileges. Members having voting privileges shall be entitled to vote<br />

when present in person at any business meeting of the membership called for the purpose of<br />

voting on any issue with respect to which a vote is required as provided in this Constitution.<br />

c. Proxy <strong>and</strong> Secret Ballots. Voting Members shall not be entitled to vote by proxy,<br />

<strong>and</strong> there will be no SECRET BALLOT VOTING allowed at this Church except for members<br />

who have been previously cleared or authorized by the church.<br />

d. Compliance. Any Voting Member of this Church who neglects to attend worship<br />

services, <strong>and</strong>/or the observance of the Lord’s Supper of this Church for any consecutive three<br />

(3) months or for the same length of time fails to contribute of his/her means to support the<br />

ministry <strong>and</strong> Church shall be urged by the Pastor <strong>and</strong> Deacons to return to duty. If he/she fails<br />

to do so, following the fourth (4 th ) consecutive month, his/ her name shall be transferred<br />

automatically from the active (voting) membership roll to the inactive (nonvoting) memberships<br />

roll. Illness <strong>and</strong> age are exceptions only if the Pastor or Deacons are notified.<br />

e. Annual Review. An annual review of membership shall be conducted by the<br />

Chairman of the Finance Committee, the Church Clerk <strong>and</strong> Membership Secretary to<br />

determine the participation of the members.<br />

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3. Inactive/Nonvoting Members<br />

a. Any Voting Member of this Church who neglects to attend worship services,<br />

<strong>and</strong>/or the observance of the Lord’s Supper of this Church for any consecutive three (3)<br />

months or for the same length of time fails to contribute of his/her means to support the<br />

ministry <strong>and</strong> Church shall be urged by the Pastor <strong>and</strong> Deacons to return to duty. If he/she<br />

fails to do so, following the fourth (4 th ) consecutive month, his/ her name shall be<br />

transferred automatically from the active (voting) membership roll to the inactive (nonvoting)<br />

memberships roll.<br />

b. Members whose name appears on the church roll <strong>and</strong> they regularly attend or<br />

have joined another church, or they have moved <strong>and</strong> permanently resides in another city, or<br />

they just cannot be found are expunged/removed from the church roll all together.<br />

c. Inactive members will be carried on the church rolls for one year after being<br />

moved into an inactive status. These individuals are bound by the following regulations:<br />

1) They are prohibited from voting on any church issue or in any church<br />

election or holding any elected or appointed office/position in the church:<br />

2) They are allowed to have their funeral at the church; however, the family<br />

must bear full financial responsibility for the repast. In addition, the church has no<br />

responsibility for providing a floral arrangement for the funeral or a financial contribution to<br />

the family (See Article VII, Miscellaneous, Section 17, Funerals).<br />

3) Inactive members <strong>and</strong> members of their immediate household may be<br />

wed in the church; however, they must pay the full rental fee for usage of the church. (See<br />

Article VII, Miscellaneous, Section 16, Weddings).<br />

d. The mechanism for members moving from the inactive to the active membership<br />

roll is outlined below:<br />

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1) Inactive members may be restored to “Active” status by regularly attending<br />

worship services, the observance of the Lord’s Supper of this Church <strong>and</strong> financially<br />

supporting the church for three (3) consecutive months.<br />

2) Financial envelopes <strong>and</strong> church records will be used to determine/verify the<br />

member’s financial support of the church.<br />

4. Removal from the Roll<br />

a. Membership in this Church may be suspended or terminated by:<br />

1) Letter of dismissal or transfer to another church of like faith;<br />

2) By erasure upon evidence of membership in another church;<br />

b. Dropping from active membership roll for:<br />

1) Failure to contribute;<br />

2) Failure to attend worship services;<br />

3) Causing discord/division amongst the membership, i.e. instituting a court<br />

case/suit against the Pastor, Board of Deacon, <strong>and</strong>/or Church: Proverbs 6:16-19; Matthew<br />

18:15-19; Romans 16:27;<br />

4) By personal written request;<br />

5) By death;<br />

6) By exclusion following church disciplinary action.<br />

c. At the Church’s discretion, inactive members may be removed from the<br />

membership on the affirmative vote of 60% of the members present <strong>and</strong> voting at any<br />

meeting of the members where such motion is presented for vote. If after one year of<br />

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Gulfport, Mississippi<br />

inactive membership (12 months from the date an individual is placed on the inactive roll),<br />

such member’s name shall be presented to the Church for removal from the Church’s roll.<br />

5. New Member Orientation<br />

All new members are invited <strong>and</strong> encouraged to participate in a member orientation<br />

program conducted by the pastor at the very earliest possible date. Failure to complete the<br />

orientation in no way reflect on the c<strong>and</strong>idate’s status of becoming a member of the church.<br />

IV. CHURCH LEADERSHIP AND COMMITTEES<br />

1. Church Secretary/Assistant Secretary<br />

a. Accountable to: Pastor, Board of Deacons <strong>and</strong> Congregation<br />

b. Principal Function: Perform day-to-day task as directed by the Pastor or<br />

Board of Deacons <strong>and</strong>/or Personnel Committee.<br />

c. Selection: By application <strong>and</strong> recommendation of Personnel Committee.<br />

d. Duties:<br />

1) To serve as official greeter in the church office for members, visitors,<br />

business representatives <strong>and</strong> help with needs they may have.<br />

2) Answer the phone for staff <strong>and</strong> disseminate to appropriate persons.<br />

3) Receive prayer requests on the phone <strong>and</strong> place on prayer list. To place<br />

hospital admissions in the prayer bulletin.<br />

4) Make lists/cards of hospital admissions <strong>and</strong> pray requests for pastors<br />

<strong>and</strong>/or Deacons to visit.<br />

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5) Order flowers for members upon deaths of members, spouses, children or<br />

parents (as applicable).<br />

6) Update functions on the church calendar to include weddings, rehearsals,<br />

receptions, baptismal, etc. after approval by Pastor or Chair of Deacons.<br />

7) Notify c<strong>and</strong>idates <strong>and</strong> baptismal committee of times <strong>and</strong> make baptismal<br />

certificates.<br />

8) Prepare baby dedication letters <strong>and</strong> certificates (as applicable).<br />

9) Post <strong>and</strong>/or pick up mail from the Post Office.<br />

10) Prepare Wednesday night special request for Prayer meeting each week.<br />

11) Prepare copies of all reports (business meeting minutes from church<br />

clerk, Treasurer’s report, Sunday School report plus the agenda for the moderator) for the<br />

Business Meeting.<br />

12) Process new members by adding to the computer <strong>and</strong> membership roster,<br />

issuing contribution envelopes, <strong>and</strong> placing the new members on the weekly bulleting, etc.<br />

discount.<br />

13) Order offering envelopes, utilizing the most economics venue to receive<br />

14) To coordinate transportation ministry.<br />

15) Complete all correspondence as requested by Ministerial Staff.<br />

16) Prepare programs for worship services, revivals, <strong>and</strong> funerals <strong>and</strong> perform<br />

other duties as determined by the Pastor or Chair of Board of Deacons in the Pastor’s<br />

absence.<br />

2. Personnel Committee<br />

a. Accountable to: Pastor <strong>and</strong> Board of Deacons<br />

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b. Principle Function: To assist the church in matters related to the<br />

administration of employed personnel.<br />

c. Selection: The Personnel Committee consists of nine members; three<br />

deacons (one of which is church Treasurer), Financial Secretary, Chairman of<br />

Trustees, <strong>and</strong> four laypersons. This committee shall elect four officers: Chairman, Vice-<br />

Chairman, Secretary, <strong>and</strong> Assistant Secretary. All members of the Personnel Committee are<br />

appointed by the Deacon Board.<br />

d. Duties: To achieve its purpose, the Personnel Committee will:<br />

members.<br />

employee.<br />

1) Prepare <strong>and</strong> update job descriptions for employed church staff<br />

2) Interview <strong>and</strong> recommend, under church supervision, any prospective<br />

3) Develop, review, update, <strong>and</strong> recommend to the finance committee the<br />

salaries <strong>and</strong> benefits for all staff members.<br />

4) Determine staff needs, personnel services, <strong>and</strong> staff discipline.<br />

5) Inform staff members <strong>and</strong> the church body of any applicable legal <strong>and</strong><br />

governmental requirements.<br />

6) Serve as a liaison committee between any employee <strong>and</strong> the church.<br />

7) Recommend additional church staff positions as needed by the church.<br />

8) Develop, recommend, maintain <strong>and</strong>/or update personnel policies.<br />

9) Encourage professional growth <strong>and</strong> development for all staff.<br />

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committee.<br />

10) Report to the Board of Deacon on a regular basis on the work of the<br />

11) Confer with the pastor <strong>and</strong> chairman of the Deacon Board on any<br />

important issues of concern.<br />

e. The Personnel Committee comes together on an as-needed basis, but not<br />

less than twice annually.<br />

3. Pastor Search Committee<br />

a. Accountable: Board of Deacons<br />

b. Principle Function: The individuals who comprise the Search Committee<br />

literally hold the future of the church in their h<strong>and</strong>s. They should be people of the highest<br />

integrity <strong>and</strong> competence. Individuals who have given evidence of their commitment to the<br />

church <strong>and</strong> who have exhibited the highest expressions of sound judgment. They should be<br />

people that the church trusts. Those elected to serve should be representative of the church.<br />

c. Selection: The Pastor Search Committee shall consist of seven (7) members<br />

selected by the Board of Deacons <strong>and</strong> approved by the Congregation.<br />

d. Search Committee Guidelines: Established by the Deacons.<br />

e. Duties<br />

1) It shall be the duty of the Pastor Search Committee to seek a pastor in<br />

accordance with the wishes <strong>and</strong> needs of the church. The Pastor Search Committee shall<br />

have all reasonable expenses paid for by the church (correspondence <strong>and</strong> mailing, church<br />

visits, if applicable).<br />

2) Serve until the church votes approval of a new pastor.<br />

3) Lead the congregation to declare its expectations of the new pastor <strong>and</strong><br />

provisions regarding the support of the pastor <strong>and</strong> family.<br />

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4) Prayerfully <strong>and</strong> confidentially conduct the search for God's choice of our next<br />

pastor in a progressive, orderly, <strong>and</strong> timely manner; reporting periodically to the church.<br />

5) Prepare the c<strong>and</strong>idate <strong>and</strong> the church for the opportunity to pray <strong>and</strong> choose<br />

the next pastor in cooperation with the policies of the church.<br />

6) Submit the c<strong>and</strong>idate to the church as prospective pastor by committee<br />

recommendation.<br />

7) Upon securing the pastor, lead the congregation to follow his leadership.<br />

Having fulfilled your task, disb<strong>and</strong> the committee <strong>and</strong> individually support the work of the<br />

congregation <strong>and</strong> its new pastor.<br />

4. Sunday School Superintendent<br />

a. Accountable: Pastor <strong>and</strong> Board of Deacon<br />

b. Principle Function: Oversee the selection of the Sunday School Teachers <strong>and</strong><br />

establish guidelines for Sunday School operations.<br />

c. Selection: Pastor<br />

d. Duties:<br />

1) He/she shall have the oversight of the entire school <strong>and</strong> shall administer<br />

it with the aid of a Council consisting of the Pastor, Director of Christian Education, Youth<br />

Director, General Officers, <strong>and</strong> Departmental Superintendents.<br />

2) Serves as liaison between the Church <strong>and</strong> Sunday School Congress<br />

3) Select the delegates for Sunday School Congress <strong>and</strong> the Congress<br />

Pageant Representative. Ensure Congress delegates are active participants in Morning Star<br />

Sunday School activities.<br />

4) Order Sunday School support materials.<br />

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5) Make quarterly reports at Church Business Meeting<br />

5. Pianists/Organists<br />

a. Accountable: Pastor, Board of Deacons <strong>and</strong> Minister of Music<br />

b. Principle Function: The Pianist/Organist is responsible for serving as<br />

Pianist/Organist in the services <strong>and</strong> activities of the church.<br />

c. Selection: Personnel Committee <strong>and</strong> approved by the Board of Deacon<br />

d. Duties:<br />

1) Play for all services of the church, both regular <strong>and</strong> special services to<br />

include, but not limited to evangelistic conferences, revivals, weddings, funerals, etc).<br />

2) Participate in choir rehearsals <strong>and</strong> choir engagements away from the<br />

church, as required by his/her job description.<br />

3) Maintain an accurate account of organ/piano needs <strong>and</strong> maintenance<br />

<strong>and</strong> notify the Minister of Music.<br />

6. Custodian<br />

4) Perform other duties as assigned.<br />

a. Accountable: Trustees<br />

b. Principle Function: The custodian is responsible for the cleanliness of the<br />

interior of the church.<br />

c. Duties: The custodian(s) should:<br />

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1) Maintain floors, dust furniture <strong>and</strong> equipment; wash walls <strong>and</strong> windows<br />

<strong>and</strong> vacuum carpet according to scheduled.<br />

2) Maintain clean restrooms <strong>and</strong> replenish supplies within.<br />

3) Make request to church treasurer for maintenance supplies <strong>and</strong><br />

equipment as needed.<br />

4) Prepare facilities for special use as requested of the church.<br />

5) Perform other care responsibilities as assigned.<br />

7. St<strong>and</strong>ing Committees<br />

a. Accountable: Pastor <strong>and</strong> Board of Deacons<br />

b. Principle Function: St<strong>and</strong>ings committees are permanent committee appointed<br />

to deal with a specified subject or areas of responsibilities. The following shall be the<br />

St<strong>and</strong>ing Committees of Morning Star Baptist Church: Personnel, <strong>Policy</strong>, Security, <strong>and</strong><br />

Finance<br />

c. Selection: Vacancies within the st<strong>and</strong>ing committee will be filled by the Board of<br />

Deacon.<br />

1) Whenever possible, no member should be assigned to serve on more than<br />

one St<strong>and</strong>ing Committee at the same time. Committee makeup should be representative of<br />

the entire church, when possible. All committees should have a minimum of three members<br />

<strong>and</strong> a total odd number of members.<br />

2) St<strong>and</strong>ing committees shall meet as necessary but not less than quarterly<br />

<strong>and</strong> make regular reports at Business Meetings.<br />

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8. Leadership Meetings<br />

The Pastor will hold <strong>and</strong> conduct quarterly church leadership meetings to be held on<br />

Wednesday evening at 5:00 p.m. Attending these meetings with the Pastor will be the<br />

Church Clerk (Administrative Assistant), Chairman of the Board of Deacons, Chairman of<br />

the Board of Trustees, Director of Christian Education, Chair of the Finance Committee,<br />

Director of Mission <strong>and</strong> Ministries, Director of Youth Ministries, Director of Workers<br />

Ministries, Chairman of Associate Ministry Team or his appointee, <strong>and</strong> other church leaders<br />

as needed.<br />

V. DEACONS AND MINISTERS WIVES<br />

1. Accountable: Congregation<br />

2. Principle Function: Helpmate to their husb<strong>and</strong>s <strong>and</strong> provide nurturing to the<br />

church.<br />

3. Duties:<br />

a. Purchase <strong>and</strong> prepare supplies for communion.<br />

b. Assist c<strong>and</strong>idates for baptism.<br />

c. Assist deacons as deemed necessary.<br />

VI. CHURCH MINISTRIES AND RESPONSIBILITIES<br />

1. Director of Youth Ministries<br />

a. Accountable to: Pastor, Board of Deacon <strong>and</strong> Congregation<br />

b. Principle Function: Responsible for coordinating <strong>and</strong> directing the music ministry<br />

of the church <strong>and</strong> all youth programs.<br />

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c. Duties: As outlined in the job description <strong>and</strong> articulated by the Pastor.<br />

1) To see that each young person in the church have the opportunity to make an<br />

informed decision to be a follower of Jesus Christ <strong>and</strong> have an active part in the church.<br />

2) Ensure that youth organizations include a youth choir <strong>and</strong> youth groups<br />

(Primary, Intermediate, Teens)<br />

3) Propose activities which shall include youth services, meetings for a time of<br />

recreation, worship, <strong>and</strong> discipleship.<br />

4) SPECIAL EVENTS - Several times throughout the year the youth will<br />

participate in special events, such as: camps, concerts, mission trips, <strong>and</strong> trips to Christian<br />

events.<br />

2. Director of Workers Ministries<br />

a. Accountable to: Pastor, Board of Deacons <strong>and</strong> Congregation<br />

b. Principle Function: Responsible for giving leadership <strong>and</strong> continuity to the<br />

auxiliaries <strong>and</strong> committees that do not fall under the Education, Mission, or Music<br />

Departments. This ministry includes, but not limited to, Ushers, Greeting Ministry, Kitchen<br />

Committee, Public Relations Committee, Clothes Closet, Food Pantry, etc.<br />

c. Selection: Pastor <strong>and</strong> Board of Deacons<br />

d. Duties: As outlined in the job description <strong>and</strong> articulated by the Pastor.<br />

3. Minister of Music<br />

a. Accountable to: Pastor <strong>and</strong> Board of Deacons<br />

b. Principle Function: Responsible for assisting in planning, conducting, <strong>and</strong><br />

evaluating music for church services.<br />

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c. Selection: Pastor <strong>and</strong> Board of Deacons<br />

d. Duties:<br />

4. Ushers<br />

1) Coordinate the Church music with the calendar <strong>and</strong> emphasis of the church.<br />

2) Direct choir groups <strong>and</strong> congregational singing.<br />

3) Shall consult with Pastor before accepting engagements.<br />

4) Perform other duties as assigned.<br />

a. Accountable: Pastor, Board of Deacon <strong>and</strong> Congregation<br />

b. Function: Greet churchgoers as they arrive at the church.<br />

c. Selection: Volunteers<br />

d. Duties:<br />

sanctuary.<br />

1) Bulletins are usually h<strong>and</strong>ed out by ushers at the doors of the church<br />

2) Church ushers also give assistance with information. Assist as directed in<br />

conducting the church offering.<br />

3) Church ushers direct traffic in the church. When visitors arrive, they tell them<br />

when they can enter the sanctuary to avoid interrupting a service. Escort guests to their<br />

seats, if assistance is needed. Their most important job may be to keep track of available<br />

seats <strong>and</strong> guide attendees to them.<br />

4) Ushers encourage fellowship among churchgoers, providing information<br />

about the church to visitors <strong>and</strong> extending an invitation to join.<br />

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5) Ushers observe the congregation for any potential problems. If the church<br />

climate conditions are uncomfortable, they notify the Trustees to adjust AC or Heat; pass out<br />

fans as necessary.<br />

6) Ushers should always be alert for any emergency that should arise so that<br />

they can provide prompt assistance.<br />

7) Ushers often prepare the church for services <strong>and</strong> special events, ensuring<br />

that ample bibles <strong>and</strong> hymnals are available for the congregation's use, if applicable. They<br />

also return bibles <strong>and</strong> hymnals to their proper locations.<br />

8) For special events, ushers may rope off reserved seats or parking spaces.<br />

After services, ushers walk the pews to pick up trash.<br />

9) Ushers ensure that all visitors have an opportunity to hear <strong>and</strong> enjoy the<br />

sermon without distractions. They may ask a disruptive churchgoer to step outside of the<br />

sanctuary or direct a mother with a crying child to a special area for babies.<br />

5. Church Nurse<br />

a. Accountable: Pastor <strong>and</strong> Board of Deacons<br />

b. Function: Facilitate care for the congregation as needed.<br />

c. Selection: Volunteer<br />

d. Qualifications: Trained & certified in CPR, First Aid & AED. Certifications<br />

must be up to date. (Certification for professionals such as RN's, LVN's, MA's &<br />

CNA's, is required). A MD supersedes all the above training <strong>and</strong> certification requirements.<br />

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e. Duties:<br />

1) Maintain a health room.<br />

2) Provide support to the Ushers during Church service, Only If Called Upon.<br />

3) Assist at funerals, if needed.<br />

4) A church nurse may act as a health educator, a referral source or liaison with<br />

the community; educate or facilitate the education of volunteers; or provide information on<br />

the interrelationship between faith <strong>and</strong> health. Church nurses organize health fairs, provide<br />

caregiver training <strong>and</strong> educate congregation members about ethical <strong>and</strong> moral health issues<br />

<strong>and</strong> provide first aid to the ill or injured.<br />

Note: Remember that crowd control is most important when attending to the<br />

needs of a person who becomes ill in the Congregation. Try to remove the person away from<br />

the crowd soon <strong>and</strong> as quietly as possible.<br />

6. Ministry Chairperson<br />

a. Accountable: Pastor, Board of Deacons <strong>and</strong> Congregation<br />

b. Function: Oversee/facilitate the activities of the specified auxiliary.<br />

c. Selection: By members of the Ministry<br />

a. Duties: The Ministry Chairperson should be present at all designated meetings<br />

<strong>and</strong> be prepared to make a report as designated. If a Ministry Chairperson cannot be<br />

present, he/she should have a representative at the meeting to make the report.<br />

7. Conducting Church Business Meetings<br />

a. Church business meeting will be conducted in accordance with Robert’s Rules of<br />

Order.<br />

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b. The Pastor shall be the Moderator. In the absence of the Pastor, the Chairman of<br />

Deacons shall serve as Moderator. In the absence of these two, the church secretary calls<br />

the church to order <strong>and</strong> a moderator pro-temp shall be elected.<br />

1) It shall be the duty of the Moderator to keep order <strong>and</strong> facilitate the meeting.<br />

2) He shall cause every meeting to be opened <strong>and</strong> closed by prayer.<br />

3) He shall conduct the business of the church in the following order:<br />

a) Call to Order<br />

b) Opening Prayer<br />

c) Adoption of the Agenda<br />

d) Read the minutes of the previous meeting.<br />

e) Pastor’s Report<br />

f) Board of Deacons’ Report<br />

g) Reports of committees <strong>and</strong> auxiliaries.<br />

h) Unfinished Business<br />

i) New business<br />

j) Announcement<br />

k) For the Good of Order<br />

l) Closing Prayer<br />

m) Adjournment<br />

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VII. MISCELLANOUS<br />

1. Conflict of Interest<br />

a. A “Conflict of Interest” is any circumstance described in <strong>MSBC</strong> Conflict of<br />

Interest <strong>Policy</strong>.<br />

b. A “Responsible Person” is any person serving as an officer, employee, or<br />

member of the board of deacons <strong>and</strong> trustees of Morning Star Baptist Church.<br />

c. A “Family Member” is a spouse, parent, child, or spouse of a child, brother,<br />

sister, or spouse of a brother or sister, of a Responsible Person.<br />

d. A situation that has the potential to undermine the impartiality of a person<br />

because of the possibility of a clash between the person's self-interest <strong>and</strong> Church interest or<br />

public interest.<br />

e. A situation in which a party's responsibility to the church limits his/her ability to<br />

discharge his/her responsibility to the church.<br />

f. Persons Concerned - This policy is directed to the Pastor, Deacons, Trustees,<br />

Ministers, volunteer leaders, employees, <strong>and</strong> any others who serve as “Church<br />

Representatives” in representing Morning Star Baptist Church in financial, legal, contractual,<br />

or employment matters.<br />

g. The Conflict of Interest Form shall be signed by the above applicable individuals.<br />

The original signed copy will be maintained by the Church Secretary.<br />

NOTE: A copy of the Conflict of Interest <strong>Policy</strong> can be obtained from the<br />

Church Secretary.<br />

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2. Safety <strong>and</strong> Security<br />

a. As a community of faith committed to following Jesus Christ, we strive to extend<br />

a generous welcome to all who enter our doors <strong>and</strong> to treat them with the love <strong>and</strong> dignity<br />

that God bestows upon each <strong>and</strong> every one of us. We want our church to be a safe place for<br />

everyone.<br />

b. We cannot simply assume that our church is a safe place. We know that we<br />

cannot eliminate all risks, but we can strive to reach that goal by taking intentional <strong>and</strong> direct<br />

actions. The <strong>MSBC</strong> Security Assessment Committee wants people of all ages to be able to<br />

deepen their relationship with God <strong>and</strong> each other in an environment that is safe <strong>and</strong> secure.<br />

c. The Morning Star Baptist Church Security Policies <strong>and</strong> <strong>Procedures</strong> Manual is<br />

for your review <strong>and</strong> provide detail guidelines on safety <strong>and</strong> security of our members,<br />

guests, ministers, staff, volunteers <strong>and</strong> facilities.<br />

d. Safety means that a person’s spiritual, emotional <strong>and</strong> physical self is<br />

protected from injury.<br />

1) Spiritual safety<br />

a) People have the freedom to express their faith appropriately<br />

b) People’s beliefs are treated respectfully<br />

2) Emotional safety<br />

a) Kindness <strong>and</strong> civility are the norm<br />

b) People refrain from personal attacks <strong>and</strong> gossip<br />

c) Confidentiality is honored<br />

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3) Physical safety<br />

a) Key holders agree to abide by Church Security policies<br />

b) Facilities are clean <strong>and</strong> well lit<br />

c) Exits are clearly marked <strong>and</strong> free of debris<br />

d) Fire alarms are kept in working order<br />

e) Food preparation areas are clean <strong>and</strong> health department guidelines for<br />

food preparation is followed.<br />

3. Child Protection<br />

a. Morning Star Baptist Church seeks to provide a safe <strong>and</strong> secure environment<br />

for the children who participate in our programs <strong>and</strong> activities. By implementing the<br />

procedures below, our goal is to protect the children of Morning Star Baptist Church from<br />

incidents of misconduct or inappropriate behavior while also protecting our staff <strong>and</strong><br />

volunteers from false accusations.<br />

1) We will keep on file procedures to follow if an incident of abuse is alleged<br />

to have occurred during any church activity.<br />

2) All employees <strong>and</strong> volunteers involved with minors are required to sign a<br />

release form which allows the church to run a criminal background check.<br />

3) No minor should be alone with one adult on church premises or at any<br />

church activity.<br />

4) All volunteers must be involved with the church for at least six months<br />

before they are allowed in any position involving contact with minors.<br />

b. Morning Star Baptist Church promotes children <strong>and</strong> youth safety <strong>and</strong> will exp<strong>and</strong><br />

our procedures in the future as programming <strong>and</strong> ministries warrant.<br />

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NOTE: A copy of the Security Policies <strong>and</strong> <strong>Procedures</strong> Manual can be obtained from<br />

the Church Secretary or any member of the <strong>MSBC</strong> Security Assessment Committee.<br />

4. Youth Messengers’ Code of Conduct & Dress Code<br />

a. Code of Conduct. On Thursday, May 16, 2013, the Morning Star Baptist<br />

Church Board of Deacons adopted/ approved/ ratified the Code of Conduct <strong>and</strong> Dress Code<br />

for Youth Messengers set forth by the General Missionary Baptist Convention of Mississippi,<br />

Inc. under the leadership of Dr. Isiac Jackson, President, <strong>and</strong> Rev. Arthur A. Sutton,<br />

Executive Director - Young People’s Department.<br />

b. The General Missionary Baptist State Convention of Mississippi, Inc. is a<br />

Christian organization based on the principles set forth in the Bible, God’s Holy Word.<br />

Therefore, all conduct displayed by messengers should reflect those values <strong>and</strong> morals that<br />

are pleasing to God <strong>and</strong> the entire Christian fellowship. Any conduct less than positive will<br />

be dealt with swiftly <strong>and</strong> firmly.<br />

c. Conference Conduct:<br />

1) Youth Messenger conduct is the responsibility of the chaperone assigned by<br />

the messenger’s church. Messengers shall keep their chaperones informed of their<br />

activities <strong>and</strong> whereabouts at all times. One chaperone shall be responsible for no more<br />

than five (5) messengers.<br />

2) Messengers are expected to attend all sessions <strong>and</strong> scheduled activities.<br />

Please be prompt <strong>and</strong> show respect for others. Messengers will follow directions of those in<br />

authority. Displaying disrespect <strong>and</strong> being confrontational to those in charge will result in a<br />

removal of your messenger status. Parents <strong>and</strong> Pastors will be notified, <strong>and</strong> child will be<br />

sent home immediately.<br />

3) Messengers are to report any accidents, injuries <strong>and</strong> illnesses to their<br />

chaperones immediately.<br />

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4) Messengers are to observe the nightly curfew of 11:00 p.m. Chaperones may<br />

authorize an earlier curfew if desired, but not a later one.<br />

5) If a messenger is responsible for stealing or v<strong>and</strong>alism, the delegate or his<br />

parents will be expected to pay any damages. Criminal acts may be subject to local police<br />

authority.<br />

6) Messengers attending the convention may not purchase, consume or be under<br />

the influence of alcohol or drugs at any time. Tobacco products are prohibited <strong>and</strong> illegal<br />

for minors to possess or use. Messengers who disregard these rules will be subject to<br />

disciplinary actions <strong>and</strong> sent home. Chaperones will notify parents.<br />

7) Messengers of the opposite sex are not allowed to visit in rooms unless a<br />

chaperone is present. There will not be any display of romantic affection at any time during<br />

the convention.<br />

8) Youth Messengers are not allowed in the pool area of the hotel without a<br />

chaperone.<br />

pool.<br />

9) Those using the pool must be properly covered while going to <strong>and</strong> from the<br />

10) The use of cell phones during any session is prohibited. If phones are in your<br />

possession, they should be silent <strong>and</strong> out of sight.<br />

d. Dress Code... Messengers must dress appropriately at all times. The chaperone<br />

shall use the guidelines provided below in determining proper attire.<br />

1) Pants shall not sag, <strong>and</strong> all shirts shall be tucked neatly inside pants. There<br />

shall be no display of midriff by anyone. Skirts <strong>and</strong> pants shall be at least knee-length. No<br />

earrings will be worn by male messengers.<br />

2) Youth Messengers are prohibited from wearing hair curlers, hairnets, roller<br />

pins, b<strong>and</strong>anas, or other hair grooming aides.<br />

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garments.<br />

3) Tank tops, undershirts, gym shorts, <strong>and</strong> pajamas are not to be worn as outer<br />

4) Clothing, jewelry, buttons, patches, or any other items with words, phrases,<br />

symbols, pictures, or signs which use indecent, profane, suggestive, or inflammatory words<br />

or promote drugs, alcohol or tobacco shall not be worn.<br />

5) Caps, hats <strong>and</strong> other head coverings shall not be worn. Youth messengers<br />

with a medical statement may be exempt.<br />

6) Youth Messengers shall not wear sunglasses. Youth Messengers with a<br />

medical statement may be exempt.<br />

5. Representation in Association<br />

Several times in each year, delegates shall be appointed to represent the church in<br />

the Association; whose duty it shall be to furnish to the Association a statement of the<br />

condition of the church, including its charges; to represent faithfully the desires of the<br />

church; <strong>and</strong> to cooperate with the messengers of other churches in advancing the kingdom<br />

of Christ.<br />

6. Licensing <strong>and</strong> Ordaining<br />

Any brother who in the judgment of the church, gives evidence, by his piety, zeal,<br />

<strong>and</strong> “aptness to teach,” that he is called of God to the work of the ministry, after having<br />

preached in the hearing of the church, may be licensed to preach the gospel of Jesus<br />

Christ, provided three—fourths of the members present at any regular meeting shall agree<br />

thereto. If the church unanimously decides that one of its licensed preachers possesses the<br />

Scriptural qualification for full ordination, it shall call a council of ministers <strong>and</strong> brethren to<br />

examine the qualification of the c<strong>and</strong>idate, to which council the propriety of ordaining shall<br />

be wholly referred.<br />

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7. Changes to the Constitution <strong>and</strong> Bylaws<br />

a. The constitution may be amended or revised by a two-thirds majority vote at any<br />

regular business meeting on the recommendation of the Deacons, provided two weeks’<br />

notice of such proposed revision of amendment is given at five regular services. However,<br />

Articles III, IV, <strong>and</strong> IX are not subject to amendment or revision.<br />

b. Changes in the Bylaws may be made at any regular business meeting of the<br />

Church provided each amendment shall have been presented in writing at a previous<br />

business meeting <strong>and</strong> copies of the proposed amendment shall have been furnished to each<br />

member present at the earlier meeting. Amendments to the Bylaws shall have a concurrence<br />

of a majority of the members present <strong>and</strong> voting.<br />

8. Annual Days<br />

c. All Annual Days, except for the Annual Pastor’s Appreciation Service, shall be<br />

observed or scheduled for the 10:30 a.m. Worship hour on Sunday mornings. The Annual<br />

Pastor’s Appreciation Service shall be held during a special 10:30 a.m. or 3:00 p.m. service<br />

on the second Sunday in October. Any other time must be approved by the Church.<br />

b. Annual Day Committees, such as Black Heritage, Church Anniversary, Women<br />

<strong>and</strong> Men Day Committees, will work with <strong>and</strong> follow established protocol for the 10:30 a.m.<br />

Worship Services. For example, scheduling of Deacons, Ushers, Choirs, Calendar<br />

Emphasis, Scripture Reading, <strong>and</strong> other preplanned activities <strong>and</strong> schedules of members<br />

participation will be recognized by Annual Day Committees.<br />

c. It is strongly recommended that a representative from the departments for<br />

scheduling these components of the Worship Service (Deacons, Ushers, Choirs, Calendar<br />

Emphasis, Scripture Reading, etc.) serve on the Annual Day Committee. In the spirit of<br />

Christian harmony, the program order of service <strong>and</strong> participants must be approved by the<br />

Pastor.<br />

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2. Assigning New Members to a Deacon: The assignment of new members to a<br />

Deacon is the responsibility of the Vice-Chairman of the Board of Deacons or a designee who<br />

will take into consideration such factors as:<br />

a. Geographical location of the new member’s residence<br />

b. Special requests of the new member or the deacon<br />

c. The number of members the deacon has as compared to other deacons<br />

d. The deacon’s willingness to accept the new member<br />

9. Chain of Comm<strong>and</strong><br />

The pastor, with the approval of the church <strong>and</strong> authority from the Board of Deacons,<br />

is charged with overseeing all services, <strong>and</strong> to watch over all interests of the church. In the<br />

absence of the pastor this authority to govern will rest with the Chairman of the Board of<br />

Deacons. If both the pastor <strong>and</strong> the Chairman are absent, the Vice-Chairman of the Board<br />

of Deacons has authority to govern the church. In the unlikely event that the pastor <strong>and</strong><br />

both the Chairman <strong>and</strong> Vice Chairman of the Deacon Board are absent, the authority to<br />

govern the church will rest with the Chairman of the Board of Trustees.<br />

10. Church Anniversary<br />

A special program honoring the founding of the church shall be held at the church the<br />

fourth Sunday in March of each year. A financial assessment of $1.00 for each year of the<br />

church’s existence shall be required of each adult member of the church. Children under<br />

the age of 18, who are members of the church, are encouraged to give $1.00 for each year<br />

of his/her own age. Thus, a twelve-year-old member of the church would be encouraged to<br />

give $12.00 to the church’s anniversary.<br />

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11. Pastor’s Appreciation Day Service<br />

The Church shall sponsor a Pastor’s Appreciation Day Service on the 2 nd<br />

Sunday of October at 10:30 a.m. or 3:00 p.m. This annual event shall be held in<br />

conjunction with National Pastors’ Appreciation month. A special offering or a designated<br />

gift shall be processed by the Finance Committee before being awarded to the pastor.<br />

12. Memorial Tributes<br />

a. It is fitting <strong>and</strong> proper for deceased members of the church to be recognized at<br />

anniversaries <strong>and</strong> special days held at the church. Whenever a necrology list is prepared<br />

for such purpose, it should be inclusive of members expiring during the period of the last<br />

anniversary, or special day up until the present anniversary, or special day.<br />

b. In instances where the program being held is the inaugural or first of its kind, the<br />

necrology list should be inclusive of members expiring from January 1 st of that year up until<br />

the time that the program is held.<br />

13. Deacon C<strong>and</strong>idate Training<br />

a. A c<strong>and</strong>idate for the office of Deacon MUST successfully complete a two-year<br />

course of training as designed <strong>and</strong> prescribed by the Vice Chairman for Training for the<br />

Board of Deacons.<br />

b. Ordained deacons joining this church may, at the pastor’s discretion <strong>and</strong><br />

recommendation, be appointed a deacon of the church with the subsequent approval of the<br />

Board of Deacons <strong>and</strong> the membership. The deacon will participate in a church orientation<br />

session where he will be appraised of the policies, procedures, ministries, finances, <strong>and</strong> the<br />

Deacon Family Ministry process of Morning Star Baptist Church.<br />

14. Delegates to Conventions <strong>and</strong> Congresses<br />

a. The church will pay the full expenses <strong>and</strong> registration fees for a maximum of six<br />

delegates to attend the National Baptist Congress of Christian Education each year, if funds<br />

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are available. The Board of Christian Education shall administer the process of selecting,<br />

preparing, <strong>and</strong> sending these delegates to the Congress each year.<br />

b. The delegates are to be selected as follows:<br />

1) The Executive Committee of the Board of Christian Education will select one<br />

(1) delegate.<br />

2) The General Sunday School will select one (1) delegate.<br />

3) The General Assembly of the Baptist Training Union will select one (1)<br />

delegate, if applicable.<br />

4) The Mission’s Department will select one (1) delegate with the Senior Mission<br />

Department <strong>and</strong> the Brotherhood-Laymen Organization alternating years of sending the<br />

delegate.<br />

5) The Worker’s Department will select one (1) delegate with the Music<br />

Department <strong>and</strong> the Ushers <strong>and</strong> Courtesy Committee alternating years of having the<br />

privilege of selecting the delegate from among its ranks.<br />

6) The Youth Committee of the Youth Department will select one (1) delegate.<br />

c. It is required that names of all selected delegates be submitted to The Board of<br />

Christian Education for final approval <strong>and</strong> preparation.<br />

d. The church will pay the registration fee(s), if funds are available, for any other<br />

member of the church who would like to attend <strong>and</strong> be responsible for their own expenses,<br />

these individuals can take advantage of the church transportation, when available, on a first<br />

come basis. This also includes special groups who appropriate their own expenses. All<br />

registration will be h<strong>and</strong>led through The Board of Christian Education.<br />

e. Upon return, each delegate shall present a written report (summary) to the<br />

Church of activities <strong>and</strong> events that they participated. Conferences, conventions <strong>and</strong><br />

workshops are the opportunity to bring new ideas, concepts <strong>and</strong> procedures into the church.<br />

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Delegates are expected to provide updates <strong>and</strong> relevant information for consideration <strong>and</strong><br />

possible implementation.<br />

15. Elections<br />

a. Elections will be held every two years in even numbered years. Elections within<br />

all boards, departments <strong>and</strong> auxiliaries should be completed no later than the first week in<br />

September with the results forwarded to the Board of Deacons no later than the second<br />

Sunday in September. The Board of Deacons will present the approved list of c<strong>and</strong>idates to<br />

the church at its October business meeting.<br />

b. All new office holders will assume their new offices effective the first day of<br />

January following the election (odd numbered years). At this time or possibly the week<br />

before, the out-going administration should surrender all appropriate keys, official minutes,<br />

<strong>and</strong> other documentation to the incoming administration. All financial reconciliation should<br />

be (or have been) completed at this time.<br />

c. When office holders are permanently no longer able to function in an elected<br />

office, the officer next in line will move up <strong>and</strong> assume the office without the benefit of a new<br />

election.<br />

d. All voting for office holders in Morning Star Baptist Church shall be determined<br />

by that board or Ministry as it pertains to the method of voting. That method of voting shall<br />

be determined prior to the election itself with the Chairman <strong>and</strong> Secretary being responsible<br />

for the tallying of the votes. In the case of a tie the election will be repeated until a winner is<br />

declared.<br />

16. Weddings<br />

a. Only traditional ceremonies according to the Missionary Baptist Church will be<br />

allowed, i.e., there will be no bazaar type wedding or vows. Music will be spiritual in<br />

nature or spiritual songs. There will not be any “RAP,” “ROCK,” or “BLUES,” music<br />

played or sung in the church. Wedding participants <strong>and</strong> guest should dress as befitting in<br />

God*s house. There will not be any micro, mini, short-shorts, or topless outfits worn in the<br />

church. Should the wedding party desire to use the Pulpit Area as part of the wedding<br />

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activities, this desire MUST be expressed during the initial coordination to hold the wedding<br />

at Morning Star Baptist Church. Upon request <strong>and</strong> approval, provisions will be made to<br />

convert the Pulpit Area into a stage for the purpose of holding the wedding. At NO TIME will<br />

the Pulpit in its present configuration be use for wedding activities.<br />

b. The use of Morning Star Baptist Church facilities is a privilege of membership.<br />

However, non-members may be allowed to use the church facilities upon request <strong>and</strong><br />

approval. For non-members desiring to be wed in the Morning Star Baptist Church facility,<br />

there will be a nominal usage fee of $500.00. Under NO circumstance will the<br />

church/facility be turned over to the wedding party or supportive personnel; an officer<br />

or member of the church’s wedding committee must be present to open <strong>and</strong> lock the<br />

church, turn on utilities, <strong>and</strong> ensure that the wedding party abides by rules for use of<br />

such facilities.<br />

c. Setting the Time of the Wedding<br />

1) Careful planning is necessary for All Weddings. You will want to plan as<br />

early in advance so that the use of the church space can be arranged without conflict. The<br />

date of the wedding is set in consultation with the pastor <strong>and</strong> the church’s schedule. At this<br />

consultation, the wedding application form is filled out <strong>and</strong> you will make arrangements for<br />

counseling <strong>and</strong> conference(s) with the Pastor <strong>and</strong> Wedding consultant.<br />

2) It is extremely important that the exact time indicated for the rehearsals <strong>and</strong><br />

weddings are observed, <strong>and</strong> care should be taken to have all members of the party in their<br />

place at the time indicated.<br />

d. Wedding Music<br />

1) It is most important to keep in mind that a church wedding is a service of<br />

the church, <strong>and</strong> the music should be in keeping with the reverence that is observed upon<br />

entering the House of the Lord. The bride may discuss with the wedding consultant, the<br />

Minister of Music <strong>and</strong> the pastor the music to be played. It will be the wedding party’s<br />

responsibility to arrange for an organist or pianist.<br />

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2) When there is to be a soloist, it will be the responsibility of the bride to see<br />

that the soloist contacts the pianist, or organist. In order to help ensure a beautiful wedding<br />

<strong>and</strong> also to maintain high musical st<strong>and</strong>ards, all soloists or vocalists’ selections must be<br />

of a spiritual content. Popular classics or blues will not be permitted in the sanctuary<br />

unless prior approval is obtained.<br />

3) Arrangements for live music to be played at the reception must be approved<br />

by the Wedding Committee, if it is held in the church’s Family Life Center/Multi-Purpose<br />

Building.<br />

e. Photographers<br />

If it is desired to have pictures, it is the responsibility of the bride to instruct the<br />

photographers that no flash pictures are permissible in the sanctuary once the ceremony<br />

begins (pictures of bride entering <strong>and</strong> leaving are excluded from this requirement). Pictures<br />

may be taken of the bridal party following the completion of the services. The official<br />

photographer or any other person WILL NOT be allowed in the pulpit area, unless the Pulpit<br />

Area has previously been converted into a stage.<br />

f. Flowers <strong>and</strong> Decorations<br />

1) Whenever c<strong>and</strong>les are used, they must be of the dripless variety <strong>and</strong> must<br />

be in c<strong>and</strong>elabras which will catch <strong>and</strong> contain all drippings, <strong>and</strong> the floor will be thoroughly<br />

protected. Florists will be held directly responsible for the cleaning of wax from all floor<br />

coverings <strong>and</strong> furniture in every case.<br />

2) Under no conditions shall decorations be attached to the pews or the<br />

furniture by pinning, gluing, or nailing. Masking or clear Scotch tape may be used. When<br />

facilities are use on Saturday night, all decorations, flowers, palms, <strong>and</strong> other equipment<br />

shall be removed from the church building immediately following its use in order that the<br />

facility will be ready for Sunday worship service.<br />

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17. Funerals<br />

a. General: All funeral arrangements MUST be made through the pastor or his<br />

designee.<br />

b. Active Members of Morning Star Baptist Church: The following policy is<br />

applicable to active members <strong>and</strong> governs funerals at the Morning Star Baptist Church.<br />

below:<br />

1) Programs: Funeral programs prepared by the church secretary as outlined<br />

a) 300 printed black <strong>and</strong> white bi-fold (5 ½ X 8 ½) funeral programs (four<br />

sheets front <strong>and</strong> back, inside <strong>and</strong> outside covers) at no cost to the family.<br />

b) If the family desires additional copies, a different size, or the addition of<br />

color, they will be produced at a cost to the family. Cost breakdown:<br />

(1) Additional 5 ½ X 8 ½” black <strong>and</strong> white above the 300 that are<br />

provided at No Cost. - $1.25 per page.<br />

(2) 300 Color copies (5 ½ X 8 ½”) front <strong>and</strong> back cover, inside front <strong>and</strong><br />

inside back cover - $300.00<br />

(3) 300 Black <strong>and</strong> White (8 ½ X 11”) front <strong>and</strong> back cover, inside front<br />

<strong>and</strong> inside back - $250.00.<br />

ack - $350.00<br />

(4) 300 Color copies (8 ½ X 11”) front <strong>and</strong> back, inside front <strong>and</strong> inside<br />

(5) All additional pages (black <strong>and</strong> white or color) - $1.25 per page.<br />

(6) Programs more than 300 (any size or color) may be purchased at a<br />

cost of $1.00 per program.<br />

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(7) Morning Star Baptist Church will not assume responsibility or cost<br />

for programs produced outside the church. The family must make all financial arrangements<br />

for the cost of printing programs outside the church with a printing company, etc. When<br />

funeral services are held at the Mortuary or Funeral Home, the church assumes no<br />

responsibility for providing programs.<br />

2) Food Arrangement: Depending upon the bereaved family’s request,<br />

Morning Star Baptist Church will provide food for the family at either the church’s Family Life<br />

Center/Multipurpose Building or the Family Residence. The Kitchen Committee shall prepare<br />

a repast for the bereaved family to be served in the Family Life/Multi-Purpose Center<br />

immediately following the committal service.<br />

a) The bereaved family shall bear no cost for the preparation of this meal.<br />

Food will be provided by church members donations <strong>and</strong> the church through the Kitchen<br />

Committee. The Kitchen Committee will procure, prepare, <strong>and</strong> serve food as required.<br />

b) The Kitchen Committee Chairperson will be authorized to purchase<br />

additional food when necessary to ensure availability to feed the family.<br />

3) Pallbearers: When requested by the family, members of the Board of<br />

Deacons will serve as pallbearers <strong>and</strong>, in all cases, they are the official honorary pallbearers.<br />

4) Floral & Sympathy Cards: Floral will be sent for the following next-of-kin:<br />

mother, father, gr<strong>and</strong>mother, gr<strong>and</strong>father, spouse, sister, brother, son, daughter, or the<br />

nearest surviving relative. The cost of the floral is not to exceed $50.00 plus 7% sales tax,<br />

making a total cost not to exceed $53.50. If the family request money in lieu of floral<br />

arrangement, the equal amount of funds shall be presented to the family excluding tax.<br />

a) The Church Clerk or secretary is responsible for ordering the floral or<br />

sending the In-Lieu Of cash. A voucher shall be submitted to the Finance Committee or the<br />

designee for a check. A receipt <strong>and</strong> voucher can be submitted for reimbursement<br />

b) Sympathy Cards will be sent for uncles, aunts, nieces, nephews, inlaws,<br />

gr<strong>and</strong>children <strong>and</strong> cousins. This action is contingent upon a family member reporting<br />

the death to his or her Deacon Family Minister, Chairman of Deacons, or the Pastor.<br />

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c. Funerals for Inactive members: The following policy applies for funerals of<br />

inactive members of Morning Star Baptist Church.<br />

1) Inactive members are allowed to have their funeral at the church; however, the<br />

family shall bear full financial responsibility for:<br />

a) Program printing<br />

b) Food, beverage <strong>and</strong> supplies necessary to support the repast<br />

c) Music<br />

d) There will be a $250.00 clean-up fee.<br />

2) In addition, the church has no responsibility for providing a floral arrangement<br />

for the funeral or a financial contribution to the family.<br />

/<br />

d. Funerals for Non-members: The following policy applies for funerals of nonmembers<br />

of Morning Star Baptist Church.<br />

1) Non-members are allowed to have their funeral at the church; however, the<br />

family shall bear full financial responsibility for:<br />

a) Program printing<br />

b) Food, beverage <strong>and</strong> supplies necessary to support the repast<br />

c) Musician<br />

d) Rental of Morning Star Church Facilities: $500.00 for the sanctuary <strong>and</strong><br />

$300.00 for the Family Life Center, these fees do not include audio/video services.<br />

2) The church has no responsibility for providing a floral arrangement for the<br />

funeral or a financial contribution to the family.<br />

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18. Keys<br />

Keys to the entrances of the church shall be issued to the pastor, deacons, trustees,<br />

janitor, church secretary <strong>and</strong> others as approved. Access to keys to the moving vehicles of<br />

the church (vans, etc.) is limited to the Pastor <strong>and</strong> the designated operator of the vehicle.<br />

Access to keys to the pastor’s <strong>and</strong> secretary’s office is limited to the Pastor, secretary,<br />

Chairman of Board of Deacons <strong>and</strong> Chairman of Security. Access to keys to the finance<br />

office is limited to the members of the Finance Committee, Chairman of the Board of<br />

Deacons, <strong>and</strong> Chairman of Security. Access to keys to all other interior doors of the church<br />

is limited to the pastor, secretary, deacons, trustees, <strong>and</strong> janitor. Security Access<br />

Keys/Cards are controlled by the Chairman of Security in coordination with the Chairman of<br />

the Board of Deacons <strong>and</strong> Trustees.<br />

19. Scheduling Events at the Church<br />

a. Major activities <strong>and</strong> events planned throughout the year, utilizing the Church<br />

facility must be approved by the Church through the Board of Deacons <strong>and</strong> scheduled<br />

through the Secretary’s Office. Any activity, program, special day, or event scheduled during<br />

worship service must be approved by the Pastor.<br />

b. When a pastor or minister of another church is used in the program, special day,<br />

or activity they must be approved by the Pastor <strong>and</strong> officially invited by the Pastor.<br />

20. Selecting Evangelists for Revival<br />

It shall be the sole responsibility <strong>and</strong> authority of the pastor to select an evangelist for<br />

the church’s annual Spring Revival which shall begin Monday after the third Sunday in May.<br />

In the absence of a Pastor, the Chairman of the Board of Deacon shall make the selections.<br />

21. Selecting Ministers <strong>and</strong> Speakers for Annual Days<br />

a. Only ministers <strong>and</strong> speakers from within the mainline Protestant Denomination<br />

may be selected to speak at Morning Star Baptist Church. These ministers <strong>and</strong> speakers<br />

should exemplify strong Christian character. They should be of “honest report, full of the<br />

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Holy Ghost <strong>and</strong> wisdom (Acts 6:3)”. Their doctrine should be biblically sound <strong>and</strong> in line with<br />

the teachings of our church <strong>and</strong> denomination.<br />

b. Committees selected to recommend ministers or speakers should get the<br />

approval of the entire committee <strong>and</strong> Ministry prior to submitting the names to the Pastor for<br />

approval. Up to three names in order of preference may be submitted to the Pastor.<br />

Committees are encouraged to observe the guidelines approved by the church regarding<br />

honorariums (See page 59, Section 22, f. Honorariums for Guest Speakers) <strong>and</strong> be prayerful<br />

<strong>and</strong> seek God’s guidance in selecting speakers.<br />

c. The authority to select ministers <strong>and</strong> pastors to speak at Morning Star Baptist<br />

Church rests solely with the Pastor <strong>and</strong> only the Pastor can officially extend them an<br />

invitation. In the absence of a Pastor, the Board of Deacon have this authority.<br />

22. Term of Office<br />

a. All elected officers, departments heads, presidents, chairpersons, committees,<br />

<strong>and</strong> committee members shall serve for a period of two years. On December 31 st of the<br />

second year of the term of office, all positions shall be declared vacant. Prior to January 1 st ,<br />

the Board of Deacons shall make recommendations for the top two officer holders in all<br />

boards, auxiliaries, <strong>and</strong> departments <strong>and</strong> present them to the membership of the church for<br />

approval. All other offices will be filled by nominations from within the committee, ministry, or<br />

department. All office holders begin serving on January 1. A current office holder may<br />

succeed himself/herself if submitted by the Committee/Ministry <strong>and</strong> approved by the Board<br />

of Deacons <strong>and</strong> the membership of the church.<br />

b. The Pastor, Deacons, Trustees, the Director of the Board of Christian<br />

Education, the Director of Mission <strong>and</strong> Ministries <strong>and</strong> the Director of the Music Department<br />

may serve unlimited terms until such time as the church may see fit to remove them from<br />

office or they voluntarily resign.<br />

c. The Chairman of the Board of Deacons, Building <strong>and</strong> Grounds <strong>and</strong> Finance<br />

Committee are limited to serving two two-years (2) terms that run consecutively. After<br />

serving a maximum of four (4) straight years as chairman, he/she must vacate the office for<br />

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a minimum of one two-year term after which he/she may be reelected to the position of<br />

Chairman.<br />

23. Church Expenditures<br />

a. Payroll<br />

1) Morning Star Baptist Church will use the Automatic Data Processing<br />

System for paying its paid staff.<br />

2) This system will completely administer the church’s payroll tax function by<br />

depositing all payroll taxes <strong>and</strong> filing all government forms (940, 941, <strong>and</strong> W-2's).<br />

3) All checks <strong>and</strong> reports will be delivered to the church each pay period. No<br />

compensation will be disbursed to any substitute musician without all data being submitted to<br />

the Finance Committee for approval <strong>and</strong> payment.<br />

4) An employee may receive an advance on his/her salary checks if its normal<br />

date falls within vacation time. No advance checks will be administered without approval of<br />

Deacons <strong>and</strong> Pastor, <strong>and</strong> only in rare cases of extreme hardship with a majority of Deacons<br />

at next scheduled Deacons Meeting.<br />

b. Pastor’s Compensation<br />

1) The Church shall award the pastor cost of living raises annually<br />

commensurate with the national cost of living index, not Less than $500.00, if funds are<br />

available. This salary adjustment is figured on the pastor’s total base salary, excluding fringe<br />

benefits.<br />

2) The Pastor shall be allowed two (2) weeks’ vacation with pay each year, at<br />

his regular salary basis.<br />

3) The Pastor shall be allowed to participate in two (2) none Morning Star<br />

Baptist Church revivals each year <strong>and</strong> shall be responsible for ensuring a replacement in his<br />

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absence. In the event the Pastor should feel led to participate in a third or fourth revival in<br />

the same year he must seek approval of the Board of Deacons.<br />

4) In the event of dismissal, the church shall give the Pastor a thirty (30) day<br />

salary, less fringe benefits, upon dismissal <strong>and</strong> declare the pulpit vacant.<br />

5) In conjunction with National Pastor’s Appreciation month, the Church will<br />

observe a Pastor’s Appreciation Service each second Sunday in October at 10:30 a.m.<br />

or 3:00 p.m.<br />

c. Musician’s Supplementary Compensation<br />

1) Musicians shall be compensated for services rendered that are not a<br />

normal part of his/her contractual duties. Supplementary compensation shall be awarded for<br />

special programs (including revivals), events, or days held at the church; OR travel to special<br />

services (including revivals), events, or days held at another church both in <strong>and</strong> out of town.<br />

Financial compensation is awarded the musician ONLY when the performance is NOT on a<br />

day that he/she normally plays for the Church or conducts practice for the choir. If, however,<br />

the performance is on a regular performance or practice day <strong>and</strong> it is done outside of<br />

Harrison County, the musician shall be paid.<br />

2) Supplementary compensation may be awarded for participation according<br />

to the following scale:<br />

a) Performances at Morning Star Baptist Church. . . . . . . . . . $50.00<br />

b) Performances in Jackson, Stone, or Hancock County. . . . $50.00<br />

c) All other performances (in or out of the State of Mississippi) $75.00<br />

d. Purchases<br />

1) Purchases for goods <strong>and</strong> services are initiated with a properly signed<br />

requisition that must be approved by the Finance Committee, if funds are available, who will<br />

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in turn issue a purchase order for such purchases. Under no circumstance will purchases be<br />

made without a properly signed requisition that is approved by the Finance Committee <strong>and</strong> a<br />

purchase order issued.<br />

2) It shall be the responsibility of the Finance Committee to keep an accurate<br />

<strong>and</strong> up-to-date fund balance for each department <strong>and</strong> Ministry of the church. A written report<br />

of fund balances will be made available on a quarterly basis to each department <strong>and</strong> Ministry<br />

of the church.<br />

3) Any purchase of $500 or more will require a joint meeting <strong>and</strong> approval of<br />

the Board of Deacons <strong>and</strong> the Board of Trustees to determine the worthiness of the<br />

purchase to be made (whether or not the purchase should be made).<br />

e. Requisitions<br />

1) All purchases <strong>and</strong> payments for goods <strong>and</strong> services must be processed via<br />

an official Church requisition form duly signed by the department head of the department or<br />

Ministry making the request. No requisition will be processed when there are insufficient<br />

funds in the department’s or Ministry’s budget. All requisitions will be honored by the<br />

Finance Department when funds are available, <strong>and</strong> it bears the signature (No Rubber<br />

Stamps) of the Department Head.<br />

2) In instances where a requisition is denied, it must be done so in<br />

consultation with <strong>and</strong> agreement of a minimum of three members of the Finance Committee<br />

or two members of the Finance Committee <strong>and</strong> the Pastor. In all instances when a<br />

requisition is denied, a written statement to that effect must be provided by the Chairman of<br />

the Finance Committee <strong>and</strong> forwarded to the appropriate Department Head within five (5)<br />

working days of receipt of the requisition by the Finance Committee.<br />

f. Honorariums for Guest Speakers<br />

The following amounts will be paid by Morning Star Baptist Church for guest<br />

speakers for the occasions listed.<br />

1) Annual Church Anniversary . . . . . . . . . . . . . . . . . . . . . . . . . $200.00<br />

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2) All Annual Days (Auxiliaries) . . . ... . . . . . . . . . . . . . . . . . . . $200.00<br />

3) General Preaching Service . . . . . ... . . . . . . . . . . . . . . . . . . $100.00<br />

4) Local Lay Speakers . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $50.00<br />

5) Annual Church Revival Services . . . . . . . .. . . . . . . . . . . . . $1,000.00<br />

(plus expenses (mileage ($0.31 per mile), hotel cost <strong>and</strong> meals, not to exceed $2400.00)<br />

NOTE: The Pastor <strong>and</strong> Deacons are to submit an annual budget for the Annual<br />

Revival.<br />

g. Essential Spending<br />

1) Whenever the church determines it has less than three (3) months financial<br />

operating capital in reserve, the pastor, in cooperation with the Board of Deacons, shall<br />

declare a state of financial emergency <strong>and</strong> institute a plan of Essential Spending.<br />

2) Essential Spending m<strong>and</strong>ates that the church makes no new bills,<br />

suspends all travel to meetings <strong>and</strong> conventions, <strong>and</strong> pays only indispensable bills such as<br />

lights, water, phone, utilities, insurances, <strong>and</strong> salaries.<br />

3) Any new spending must be approved in a joint emergency meeting of the<br />

Pastor, Deacons, Trustees, <strong>and</strong> Finance Committee.<br />

4) Essential Spending shall stay in effect until such time that the church has<br />

accumulated three-month operating capital in reserve.<br />

24. Usage of Facilities<br />

a. Sanctuary<br />

1) Both church groups <strong>and</strong> non-church groups may use the sanctuary for<br />

worship type services only. All requests to use the sanctuary must have prior written<br />

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approval by the Pastor or Board of Deacons in the absence of a Pastor. The speaker or<br />

worship leader for the services must also have prior approval. The speaker’s message<br />

must be Biblically based <strong>and</strong> bring glory to God.<br />

2) All activities held in the sanctuary must be of a religious nature <strong>and</strong> the<br />

service must glorify God. All requests for the use of the sanctuary must be approved by the<br />

Pastor or Chairman of the Board of Deacons.<br />

3) Service from the pulpit requires that:<br />

a) Only ordained or licensed individual shall enter the pulpit when God’s<br />

people are gathered for worship.<br />

b) Lay speakers shall be required to speak from the lecterns located at<br />

either side of the pulpit.<br />

b. Family Life Center/Multi-Purpose Building<br />

Groups <strong>and</strong> organizations desiring to use the Family Life Center/Multi-Purpose<br />

Building must have prior written approval from the Board of Trustees. Services <strong>and</strong><br />

activities held in the Family Life Center/Multi-Purpose Building must be within the context of<br />

Christian Living <strong>and</strong> promote Biblical morals.<br />

c. Usage Fees:<br />

Usage fees are divided into several categories, depending whether the<br />

participants are members of the church, <strong>and</strong> if both the sanctuary <strong>and</strong> family life center are<br />

used.<br />

1) Category I (Weddings for Active Members of the Church)<br />

When either the bride or the groom is an active member of the church, no usage<br />

fee is required for the use the church’s facilities. To be considered an active member, you<br />

must have been a member of Morning Star Baptist Church (Article V, Constitution <strong>and</strong><br />

Bylaws) at least 1 year. However, a $200.00 clean-up fee is charged for the clean-up <strong>and</strong><br />

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restoration of the facility. The church does not provide users the option to clean the facility<br />

themselves in lieu of paying the $200.00 clean-up fee.<br />

2) Category II (Weddings for Inactive Members of the Church)<br />

When either the bride or the groom is an inactive member of the church, no<br />

usage fee is required for the use the church’s facilities. However, a $250.00 clean-up fee is<br />

charged for the clean-up <strong>and</strong> restoration of the facility. The church does not provide users<br />

the option to clean the facility themselves in lieu of paying the $250.00 clean-up fee.<br />

3) Category III (Weddings for Non-Church Members)<br />

A fee of $500.00 will be charged for the use of any or all parts of the church’s<br />

facilities for weddings when neither the bride nor groom is a member of Morning Star.<br />

Half ($250.00) of the fee must be paid upon the signing of the wedding contract between<br />

the church <strong>and</strong> the wedding party. The contract should be executed within ten (10)<br />

working days after the request to have the wedding is made known to church officials.<br />

The remaining $250.00 must be paid one month prior to the date of the wedding.<br />

4) Category IV (Use of the Family Life Center/Multi-Purpose Building)<br />

A flat fee of $300.00 will be charged all organizations for the use of the Family<br />

Life Center/Multipurpose Building. Half $150.00 of the fee must be paid upon the signing of<br />

the wedding contract between the church <strong>and</strong> the wedding party. The contract should be<br />

executed within ten (10) working days after the request to have the event is made known to<br />

church officials. The remaining $150.00 must be paid one month prior to the date of the<br />

event. In addition to the flat usage fee of $300.00, a non-waivable fee of $250.00 clean-up<br />

fee is also assessed <strong>and</strong> required.<br />

5) Category V (Use of the Church’s Technology <strong>and</strong> Personnel<br />

Parties desiring the services of audio/video technicians must contact <strong>and</strong><br />

coordinate directly with these individuals for their services. Only the church’s trained<br />

audio/video technicians can operate the audio/video equipment.<br />

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6) Category VI (Technology Ministry)<br />

The church will provide video copies of your event in the DVD format for a<br />

nominal fee. A fee of $100.00 will be charged for the first four video DVD’s <strong>and</strong>$15.00 for<br />

each additional copy.<br />

7) Category VIII (Large Non-Church Groups)<br />

The fee to use the church facility or portions of the facility for these types of<br />

groups shall be negotiated with the select committee in consultation with the Pastor.<br />

8) Clean-Up Fee:<br />

A $250.00 clean-up fee is applicable for all parties using the church’s facilities<br />

for a non-Morning Star Baptist Church scheduled event such as weddings, programs, <strong>and</strong><br />

meetings. This clean-up fee is non-refundable <strong>and</strong> applies to persons or organizations<br />

(members or non-members) - all private, community, or fraternal organizations. In those<br />

instances where both the sanctuary <strong>and</strong> Family Life Center/Multi-Purpose Building are<br />

used only one $250.00 clean-up fee is required. Exempted from this fee requirement are<br />

funerals of members of the church <strong>and</strong> church scheduled services <strong>and</strong> events.<br />

d. Video Memorial Slide Shows <strong>and</strong> Presentations)<br />

1) Video Memorial Slide Shows <strong>and</strong> Presentations will not be permitted in the<br />

sanctuary or the sanctuary foyer or any other area of Morning Star Baptist Church before or<br />

during a funeral. Slide shows or other video presentations can only be shown in the Family<br />

Life Center/Multi-Purpose Building during the repast after services. Under no circumstance<br />

will Morning Star Baptist Church’s equipment be used for this purpose.<br />

2) Pictures <strong>and</strong> memorial tables may only be set up in the foyer of the<br />

sanctuary before a funeral or memorial service. Pictures are not permitted in the sanctuary<br />

unless the services are a memorial service (no body present) or services that will not have a<br />

public viewing. If services are one of the aforementioned services, pictures must be<br />

removed before services begin.<br />

e. Who to Contact for the Use of Facilities:<br />

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f. Facility Usage Chairman Committee shall be contacted for the use of all facilities<br />

of Morning Star Baptist Church. The Chairman will coordinate with the applicable committee<br />

to ensure the appropriate contract is executed for the facility for the events.<br />

g. Scheduling of Programs <strong>and</strong>/or Activities<br />

1) Major activities planned throughout the year, utilizing the Church facility,<br />

must be approved by the Church through the Board of Deacons, <strong>and</strong> placed on the calendar<br />

scheduled through the Secretary’s Office.<br />

2) Any program, special day, or activity scheduled during worship service must<br />

be approved by the Pastor.<br />

3) When a pastor or minister of another church is used in the program, special<br />

day, or activity they must be approved by the Pastor <strong>and</strong> officially invited by the Pastor.<br />

NOTE: UNDER NO CONDITIONS SHALL RICE BE THROWN.<br />

FOR SAFETY PRECAUTIONS, STATE LAW PROHIBITS THE THROWING OF RICE.<br />

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Gulfport, Mississippi<br />

25. POLICY ADHERENCE<br />

Strict adherence to the guidelines of this <strong>Policy</strong> Manual is m<strong>and</strong>ated. In areas where<br />

there is written policy governing one’s actions, policy must be observed. Failure to follow<br />

policy shall result in the perpetrator or violator assuming full financial, moral, <strong>and</strong> legal<br />

responsibility for his/her actions.<br />

This <strong>MSBC</strong> <strong>Policy</strong> <strong>and</strong> Procedural Manual was developed by <strong>MSBC</strong> <strong>Policy</strong> <strong>and</strong><br />

Procedure Committee, approved by the Board of Deacons <strong>and</strong> adopted by the Church:<br />

Chairman, Deacon Board: Brother Bruce Johnson_____________<br />

Chairman, Trustees: _Brother Norman Harris_________________<br />

Senior Pastor: _________________________________________<br />

Adopted by: <strong>MSBC</strong> of Gulfport, MS<br />

Date: _July 16, 2018_____<br />

NOTE: The <strong>MSBC</strong> <strong>Policy</strong> <strong>and</strong> Procedural Manual will be reviewed annually by the <strong>MSBC</strong><br />

<strong>Policy</strong> <strong>and</strong> Procedural Committee. Recommendations for change will be approved by the<br />

Deacon Board.<br />

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