2018-06-11 REF Operational Guidelines

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2 REF Programs The Roma Education Fund manages four programs and implements strategic projects: • Project Grants Program • Policy Development and Capacity Building Program • Communication and Cross-Country Learning Program • Higher Education Scholarships Program • Directly Implemented Strategic Projects (ESF, IPA, KfW, EEA and Norway Grants, other) 1 All programs have a specific budget approved at the beginning of the year and an activity plan presented by the Executive Director to the Governing Board at the end of each fiscal year (for implementation in the following year). The implementation, impact and lessons learned from each program are described in the REF annual report after it has been discussed with the Governing Board. Each of these programs is managed or coordinated by a program manager or coordinator under the oversight of the Executive Director, or directly by the Executive Director, who in turn ultimately reports to the Governing Board. 2.1 Project Grants Program 2 REF finances projects implemented by a variety of implementing organizations that meet REF eligibility criteria. These criteria include: (i) general criteria regarding the eligible countries, eligible types of projects and eligible applicants; (ii) basic criteria which outline some key principles which must be observed; (iii) specific criteria used to evaluate the strength of project applications and (iv) country-based project priority areas established on the basis of REF country assessments. 2.2 Policy Development and Capacity Building Program Funding is set aside for policy development and capacity building initiated by REF management and staff, at the REF HQ as well as at REF Entities, in order to meet its objectives. This program covers studies, evaluations, policy analysis, technical support and training for REF partners and public institutions on policy and program related issues. Each year, REF prepares an activity plan and assesses its cost. The program is approved by the Governing Board, but can be adapted by the Executive Director during implementation to the extent authorized by the Governing Board. 1 ESF – European Structural Funds, IPA - Instrument for Pre-accession Assistance 2 http://www.romaeducationfund.org/how-apply 7
2.3 Communication and Cross-Country Learning Program REF prepares an annual program of communication-related activities on Roma education for the Governing Board approval. It consists of REF initiated activities such as conferences, seminars, publications, press releases, media campaigns, and magazines. The program is managed in the same way as the Policy Development and Capacity Building Program. 2.4 Higher Education Scholarships Program The Higher Education Scholarships Program operates four scholarship programs/schemes in the countries of Central, Eastern and Southern Europe and Turkey (Roma Memorial Scholarship Program – RMUSP, Roma Health Scholarship Program – RHSP, Law and Humanities Program – LHP, Roma international Scholarship Program – RISP). The programs are geared towards giving opportunities and opening access to eligible Romani students in higher education in the countries of their residence as well as internationally. The Higher Education Scholarship Program runs an open, merit-based academic competition for eligible Romani students at the university level. REF can support under each scholarship scheme the same applicant throughout his/her studies for: • one Bachelor degree, for maximum 4/5 years (if integrated study model), with one transfer to another university/faculty/field of studies being allowed only once; • one Master degree, for maximum two years; • one PhD degree, for maximum three years. All forms and information about how to apply are available for download on the REF website 3 . Higher Education Scholarship Program beneficiaries are Roma, who are accepted as full-time (exceptions Czech Republic, and MA and PhD Scholars in all countries covered) students at recognized universities in their home countries or countries of residence and demonstrate awareness of Roma-related issues. The program does not discriminate based on age, sex or social background of applicants. 2.5 Directly Implemented Strategic Projects (ESF, IPA, EEA, other) REF can also take the initiative and responsibility to manage directly implemented special projects, which are in line with REF’s mission, provided that they have been duly approved as set forth hereinbelow. Such special programs are financed through call for proposals by donors, and, in particular, the European Union or national governments through the use of IPA and structural funds. 3 http://www.romaeducationfund.org/how-apply 8
Page 1 and 2: REF Operational Guidelines For Upda
Page 3 and 4: 8 ANNEXES .........................
Page 5 and 6: 1 Mission, Principles and REF Entit
Page 7: • carries out leverage of additio
Page 11 and 12: 3 Governance 3.1 REF Network In 201
Page 13 and 14: of the Governing Board, the Network
Page 15 and 16: 4 Management and Organization 4.1 E
Page 17 and 18: The Country Coordinators are consul
Page 19 and 20: Until the end of 2017, REF Romania
Page 21 and 22: Among its program in Montenegro, th
Page 23 and 24: # Activities Description 6. Data Pr
Page 25 and 26: # Activities Description 5. 6. Reso
Page 27 and 28: # Activities Description 3. 4. 5. A
Page 29 and 30: # Activities Description IX. Legal
Page 31 and 32: # Activities Description 3. Impleme
Page 33 and 34: 7 Administration 7.1 REF’s offici
Page 35 and 36: well as in the Conflict of Interest
Page 37 and 38: 8.1 REF HQ and REF Network Organogr
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