BoardReportFall2019
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T<br />
A<br />
B<br />
L<br />
E<br />
3 - 4<br />
5 – 14<br />
15<br />
17 – 27<br />
28 – 39<br />
41 –45<br />
47 – 51<br />
AGENDA<br />
MINUTES<br />
POLICY CHANGES<br />
ADMINISTRATIVE<br />
18 – 21 Board Contact Info<br />
22 Board Members<br />
23 Board Chair Rotation<br />
24 Committee Assignments<br />
25 Staff<br />
26 – 27 Organization Chart<br />
CONVENTION & LEADERSHIP<br />
29<br />
30 – 31<br />
32<br />
33<br />
34 – 35<br />
36<br />
37<br />
38 – 39<br />
FINANCE<br />
Convention Improvements & Goals<br />
State Officer Information<br />
2019-2020 Convention Schedule<br />
2018-2019 Convention Totals<br />
Leadership Summits<br />
Junior Leadership Camp<br />
Senior Leadership Conference<br />
Infuse<br />
Budget Proposal<br />
Investments<br />
2019–2020 Proposed Budget<br />
42<br />
43<br />
44 – 45<br />
MEMBERSHIP<br />
47 – 48<br />
49<br />
50<br />
51<br />
Growth<br />
Founder’s Day & Beta Decal<br />
Initiatives<br />
New Sponsor Retention<br />
52 – 56 MERCHANDISE<br />
53<br />
54<br />
What’s New<br />
Convention Sales<br />
Merchandise Sales<br />
55 – 56<br />
57 – 58 PRODUCTION<br />
58 Recap & Initiatives<br />
60 – 65 SALES & MARKETING<br />
61 – 62 Sales Wrap Up<br />
63 Travel<br />
64 Marketing<br />
65 Projects & Goals<br />
66 – 77 TECHNOLOGY<br />
67<br />
68<br />
69 – 71<br />
72 – 73<br />
74<br />
75 – 77<br />
78 – 80 STAFF SERVICE<br />
79 – 80 Monthly Service<br />
Software Development<br />
System / Infrastructure<br />
IT Strategic Plan<br />
The Big Picture<br />
Uptime<br />
Analytics<br />
OF<br />
CONTENTS
Executive Committee Agenda<br />
Friday, October 18, 2019<br />
Holiday Inn Express & Suites<br />
Palmetto Room<br />
7:30 AM – 9:30 AM<br />
• Officer Travel<br />
• Officer Shirts<br />
• New Employee Moving Expenses<br />
• Review/Update Board Policy and Procedures Manual<br />
• New Sponsor Position<br />
• State Fund Review<br />
• 2020 Board Meeting Location<br />
• Separate Elementary Convention beginning in 2021<br />
Executive Committee Members<br />
Dr. Sabrina Runyon, Board Chair<br />
Dr. Zel Thomas, Board Chair Elect<br />
Mr. Troy Hickey, Board Liaison<br />
Dr. Rita Carter<br />
Mr. Jerry Newton<br />
Mr. Mark Conley<br />
Ms. Donna Wear<br />
3
Board Agenda<br />
Friday, October 18, 2019<br />
Holiday Inn Express & Suites<br />
Palmetto Room<br />
10:00 AM – 4:30 PM<br />
Board Agenda<br />
Saturday, October 19, 2019<br />
Holiday Inn Express & Suites<br />
Palmetto Room<br />
8:30 AM – 2:00 PM<br />
• Call to Order<br />
- Dr. Sabrina Runyon, Board Chair<br />
• Inspiration<br />
• Roll Call<br />
• Approve Board Minutes<br />
- Dr. Sabrina Runyon, Board Chair<br />
• Audit Review<br />
• Internal Affairs Report<br />
- Mr. Troy Hickey<br />
Lunch (Board and Staff)<br />
CityRange Steakhouse Grill<br />
11:30 AM – 1:00 PM<br />
• Department Reports<br />
- Finance<br />
- Merchandise<br />
- Production<br />
- Marketing<br />
- Membership<br />
- Technology<br />
- Convention/Leadership<br />
• Dan Foster (Raymond James)<br />
• Adjourn<br />
• Call to Order<br />
- Dr. Sabrina Runyon<br />
• Roll Call<br />
• Executive Committee<br />
Recommendations<br />
- Dr. Sabrina Runyon<br />
• CEO Updates<br />
- State Scholarship Recipient Form<br />
- National Convention Rotation<br />
Schedule<br />
- Excess Funds<br />
- Approve Final Budget 2019-<br />
2020<br />
• Future National Convention<br />
Presentations<br />
• Future National Convention Selection<br />
• Adjourn<br />
4
MINUTES OF THE NATIONAL BETA CLUB BOARD OF DIRECTORS MEETING<br />
JUNE 14, 2019<br />
• Call to Order<br />
Mr. Clarke Scott, Board Chair<br />
Mr. Scott thanked everyone for coming and thanked Bobby Hart, Denia Brown, and the entire staff for their efforts to<br />
make this convention a success. Board member announcements: #1-Dennis Campbell provided thanks to all who have<br />
helped to make the OKC Convention a success, and thanked Bobby Hart and the Beta staff, Gwen Young and Rita<br />
Carter for all their help and advice this year. He provided a schedule of events for the Board and convention attendees<br />
to participate in while in OKC. Donna Wear presented Mitchell Parham and Dennis Campbell with Louisville Sluggers<br />
for attending the Kentucky convention and for hosting this year’s convention. Donna Wear provided thanks for all<br />
the prayers during her time of illness. Gwen Young provided a Thank You for Nathanial Taylor and the support of the<br />
people affected by the hurricanes in Florida.<br />
• Inspiration<br />
Mark Conley provided the inspiration for the Board meeting. He encouraged all to plant seeds and take risks and<br />
prayed for the group for guidance and direction for the National Beta Club.<br />
• Roll Call<br />
Mr. Clarke Scott called the roll and asked each Board member to respond. 17 Board members were present.<br />
Alabama Mr. Zel Thomas ____X___<br />
Arkansas Mr. Jerry Newton __Absent_<br />
Florida Mrs. Gwen Young ____X___<br />
Georgia Dr. Rita Carter ____X___<br />
Illinois Mr. Troy Hickey ____X___<br />
Indiana Dr. Mark Baker ____X___<br />
Kentucky Ms. Donna Wear ____X___<br />
Louisiana Dr. Keith Leger ____X___<br />
Mississippi Mr. Stan Long ____X___<br />
Missouri Dr. Tim Hager ____X___<br />
Missouri Dr. Kyle Dare ____X___<br />
North Carolina Mr. Glenn Barger ____X___<br />
Oklahoma Mr. Dennis Campbell ____X___<br />
South Carolina Dr. H. Kenneth Dinkins ____X___<br />
Tennessee Mr. Mitchell Parham ____X___<br />
Texas Mr. Mark Conley ____X___<br />
Virginia Mr. Clarke Scott ____X___<br />
West Virginia Dr. Sabrina Runyon ____X___<br />
*Note that Mr. Newton would not be joining the board for this meeting, but would be there on June 15, 2019.<br />
• Approval of Board Minutes<br />
Mr. Clarke Scott, Board Chair<br />
Mrs. Gwen Young will continue to serve a Parliamentarian, and Mr. Scott thanked her. Mr. Scott asked for a motion to<br />
approve previous Board minutes, ( previously mailed out to the board).<br />
Motion- To accept the minutes are presented.<br />
Made by Stan Long, Seconded by Donna Wear<br />
Motion carried 17 Yes/No 0.<br />
Discussion:<br />
Motion: Motion to move into executive session. 12:25pm.<br />
Motion was made by Troy Hickey , Seconded by Stan Long<br />
5
Motion carried 17 Yes/No 0.<br />
All Beta Staff (Bobby Hart and Denia Brown) were dismissed by Mr. Scott.<br />
Motion-Return to Open session from Executive Session<br />
Made by Stan Long,Seconded by Donna Wear<br />
Motion carried 17 Yes/No 0.<br />
ISSUES TO BE VOTED ON FROM EXECUTIVE SESSION:<br />
1. Personnel Issues<br />
Motion was made to remove the interim title for Bobby Hart and to make him the new Beta CEO.<br />
Motion made by Gwen Young, Seconded by Tim Hager<br />
Motion carried 17 Yes/No 0.<br />
Mr. Scott welcomed Dr. Kyle Dare (Carmel) and Dr. Dare. Dr. Dare introduced himself and told about his family. Mr. David<br />
Moore (Judith) from Ohio was welcomed and gave info about his family. Mr. Long asked for their wives’ names.<br />
2. Committee Reports<br />
IA Committee----Mr. Troy Hickey<br />
Bobby Hart passed out documents to the board (one document listed all employees, the second document was the salary<br />
proposal for staff members).<br />
Mr. Hickey stated that the office culture is much Beta is much, much better. The committee was well received. Relationship<br />
with the IA committee, Bobby and Staff have certainly improved. Mr. Scott appreciated getting information from Bobby and<br />
Troy out to the Board in plenty of time. Thanks to Bobby Hart and Troy Hickey relayed by Donna Wear.<br />
Convention/Leadership-----Dr. Rita Carter<br />
PG. 36-4 POINTS PROVIDED<br />
1. Dr. Carter briefly explained Convention attendance and how it is calculated, numbers were not pushed at us as<br />
much. This information was discovered during conversations with Laura Lewis. The main office uses two management<br />
programs used to calculate attendance. One program is used by IT and one by Accounting and systems do not always<br />
agree due to sources that are pulled for data. IT looks at pulls from the website. In the Spring, staff worked to make the<br />
number’s consistent. The 2018-2019 numbers are baselines from here on out. Pgs. 42-43<br />
2. Changes proposed in constitution and policy- pg. 37. Dr. Carter highlighted several sections and sub-sections that<br />
were changing in the policy. All proposed changes were highlighted in the policy. One constitution change is that counsel<br />
will now certify their state elections. On pages 38-39, lists all policy changes. One policy addressed concerns visiting State<br />
Officers and National officers visiting other conventions and who will accompany students and travel reimbursements.<br />
KEY IS COMMUNICATION! Dr. Carter stressed we should communicate to officers what the expectations are of them.<br />
There are two sides to the policy changes and this is how it will be communicated to the students this fall and this summer at<br />
Leadership.<br />
3. Constitution- Previous mention in point #2 under changes<br />
4. Competitions changes this year- pg. 41. Dr. Carter began to explain some of the changes that will be taking place<br />
in various competitions this year This will be both for Jr and Sr level competitions (I.e., Photography, Apparel Design, Living<br />
Literature, etc.) Summer Leadership counselors- and will have input to guidelines and rules that will happen this year. The<br />
department is trying to find ways to communicate all changes to the schools nationwide. The dept is doing a fabulous job. A<br />
few Leaderships Summits were added, and some were taken away.<br />
Dr. Dinkins did raise a concern that in SC some competitions had one name and at the beginning of the year and the<br />
names were changed. Dr. Dinkins wanted to be sure to communicate that information to everyone. Mr. Campbell spoke on<br />
the conduct of the officers. Bobby reiterated that the National Sponsors meet with the parents, sponsors during conventions<br />
to explain all rules and regulation. Dr. Carter also stated that the National Sponsors get feedback by survey and now the<br />
survey is online and sponsors receive an email before the convention ends now. Kuddos on that! The elementary convention<br />
was a fabulous situation in GA, and we had more attendees than expected.<br />
6
Marketing---Mr. Mark Conley<br />
Pg. 71- Mr. Conley spoke with Chantella Crosby and Anna Haynes. Chantella is now the Expansion Coordinator. Beta<br />
recently hired Jeff Wilkins, as a new member of the Sales team, and Mr. Conley had spoken with him. 16,500 plus<br />
members were brought in this year in sales. The Marketing/Sales team focus has been on building strong relationships<br />
with sponsors and schools. The bulk of Mr. Conley’s conversation was with Anna Haynes. All Marketing information was<br />
found on pg. 76-80 and listed information on the State Marketeer award, campaigns and target areas for social media,<br />
service project tiers awards and pins for the clubs for their service hours put in for the organization, all sales initiatives and<br />
development, and sales team plans for chartering new members. Marketing has also sent out emails and social pushes<br />
and branding of 5k- trying to get the name of Beta out in communities. New sponsor retention is a focus and matches with<br />
older/veteran sponsor connections. Scholarship fee was removed and Beta saw an 80% increase in applicants. Great Job<br />
by this whole team.<br />
Technology/Membership---Dr. Tim Hager<br />
The arena is awesome. All information regarding Membership was found on Page 60 of your books. Dr. Hager spoke with<br />
Melissa and Jay. Melissa expressed that the Alumni organization was up to 425 members now. Establishing local Beta<br />
Chapters, working to establish an alumni person in the state to personalize our reach. Induction Kits are being developed<br />
and will send a packet of information to the new sponsor or ones wanting to spice up their ceremonies. All IT information<br />
was found on pgs.83-86-. Dr. Hager spoke with Jay Moore, and he wanted to push to design things that kids will wear<br />
and decent polos that sponsors will wear. Jay wants to open the Beta shop more online for the rural Beta kids and with the<br />
website coming up, we need to design and market good quality apparel for Beta. Jay is showing improvements on the site<br />
as well. Pg. 83 discussed the Beta Mobile app is on its way for Beta. It is moving toward having everything right on your<br />
phone. All these worlds (Technology and Membership) are fusing together, and Dr. Hager felt good by talking to Melissa<br />
and Jay. There is an alumni event this year at Bricktown Brewery, OKC at 7 pm on Tuesday.<br />
Clarke Scott stopped to thank Dr. Tim Hager for his service. Dr. Hager feels that serving this year in Beta was the<br />
“Victory Lap” of his career, and he achieved closure. He feels Dr. Dare will take Missouri Beta to the next level and it is in<br />
good hands! Dr. Hager now gets to linger behind the scenes on the mic now. MO believes in rolling off the board when you<br />
are not teaching or active as an administrator, and they are sticking with that policy, but they leave behind a strong base.<br />
Merchandise---Mr. Jerry Newton<br />
This department was in flux. But, Bobby felt good about Bradley Graham. He will be in on Sunday night as the new<br />
Director of Merchandise. Bobby gave a little background on Bradley and was excited about the transition. Trent Gregg is<br />
the Assistant Director. In the past, the director has been on the road and that has not been effective. Trent will provide the<br />
onsite supervisory role. This role and the new team is solid and will have a system in place to be more effective.<br />
Budget/Finance----Ms. Donna Wear<br />
Pgs. 49-50- Ms. Wear talked with John Posey and he stated we are in good shape. The fiscal year ends June 30. That is<br />
why we need all items ( receipts and bills) by June 30. There was an increase in sales this year. It has been a conservative<br />
year and they reviewed the Raymond James report. $343, 000 are in the investment fund right now. John has been<br />
working on the pre-audit pack, and at the end of July, the auditors will be there. John wants to get all budget information by<br />
the October 2019 meeting.<br />
Mr. Clarke called for a 10-minute break at 1:21 pm. Resumed at 1:33 pm.<br />
• Executive Committee Recommendations<br />
Mr. Clarke Scott, Board Chair<br />
Mr. Scott Turned over to Troy Hickey.<br />
7
• Salary proposals<br />
Motion: That we approve the salary structure as presented by Bobby Hart, listing specific salaries for employees as<br />
well as including 5% across the board for the other individuals, including Jeff Wilkins and Caleb Schaap.<br />
Made by: Dr. Ken Dinkins, Seconded by Dr. Rita Carter<br />
Motion carried 17 Yes/No 0.<br />
Motion: That we accept the proposal that National Beta cover 100% of approved Employee Benefits health plan<br />
provided by the Beta Club insurance.<br />
Made by: Ms. Donna Wear, Seconded by Dr. Ken Dinkins<br />
Motion carried 17 Yes/No 0.<br />
• Recommendation on CEO<br />
Motion: That we accept the salary of the CEO as $135,000.<br />
Made by Dr. Sabrina Runyon,Seconded by Dr. Tim Hager<br />
Motion carried 17 Yes/No 0.<br />
Motion: That we accept the CEO contract as was approved by the attorney.<br />
Made by: Mr. Dennis Campbell, Seconded by Dr. Ken Dinkins<br />
Motion carried 17 Yes/No 0.<br />
• Per Mr. Hickey, the CEO evaluation will be put on the Fall agenda, and see if there need to be any changes to the<br />
CEO travel.<br />
• Competition Changes within the Convention Policy: Mr. Hickey asked Bobby Hart to comment on any upcoming<br />
changes this coming year. Bobby Hart explained on pg. 41 that the only change was in differentiation between Photography<br />
vs. Black and White. The change was suggested from the recommendations of various sponsors and the Convention<br />
Department.<br />
Motion: To Separate the Photography into two categories, one black and white, and one color.<br />
Made by: Dr. Mark Baker, Seconded: Dr. Zel Thomas<br />
Motion carried 17 Yes/No 0.<br />
• CEO Goals<br />
Per Mr. Hickey, As part of the IA Report, there were two sheets that were passed out that discussed the goals that were<br />
drafted for Bobby Hart back in October 2018. Some goals have been finished, and Bobby was asked to elaborate on the<br />
ones that are still yet to be completed, as the may roll into goals for next year.<br />
• CEO Updates<br />
Bobby Hart stated that the office climate has improved throughout the year. The staff has made positive changes<br />
for us to become more cohesive. These efforts have been successful, as well as ensuring that there has been transparency<br />
with the Board. Bobby thanked Mr. Hickey and Mr. Scott for their constant communication, guidance, and leadership<br />
throughout this transition year.<br />
Long Range Planning (Strategic Plan)- Bobby stated that we have a change in focus. We are now more focused<br />
on the quality of our programs, treating sponsors and students well. Bobby Hart gave an example, of providing a quality<br />
product NO MATTER where the convention is held.<br />
Cosmetic Changes at Beta Headquarters-The concrete has been poured for the picnic area, and a cover is next on<br />
the agenda. Jay Moore is spearheading this project. Also, the sidewalk and concrete pad is completed and landscaping is<br />
almost complete. Irrigation system needs to be completed. Signage for the building is on hold because the logo is going to<br />
be changed. Decals will be placed on the front of the main building with the 4 pillars of Beta on the glass.<br />
Tax-exempt status is taken care of with the assistance of the tax attorney. Mr. Scott wants to watch the line with the<br />
tax-exempt status as we are constantly growing. There is a line in every audit that deals with this aspect- per Bobby Hart.<br />
Kim, our auditor, felt good that we are taking those steps to keep the tax-exempt status.<br />
Updating the interior of the building and board room. The companies need the budget and we are still in the<br />
planning phase.<br />
8
• Board policy of Tobacco policy-<br />
No use of any tobacco products, including cigarettes, e-cigarettes ( vaping), and “spit tobacco” will be allowed within<br />
facilities of The National Beta Club Convention or at any Beta Club function at any time.<br />
Discussion: Dr. Dinkins asked for clarification on the language for “spitting tobacco.” Discussion was also held concerning<br />
that fact that if a child is caught vaping they would be reported to the sponsor of the school.<br />
Motion: That we accept the tobacco policy as presented.<br />
Made by Mr. Glenn Barger, Seconded Dr. Zel Thomas<br />
Motion carried 17 Yes/No 0.<br />
• Inclusion Statement<br />
Discussion: Explanation was provided by Bobby Hart concerning questions from parents of SPED students ( with IEPs<br />
or 504s, etc.), and whether or not they could be included in the Beta Club. This statement was drafted after being<br />
recommended by Allan Smith ( the attorney) as a generic statement to be issued to protect the National Beta Club. Page<br />
18 provides the exact statement as drafted by Attorney Allan Smith.<br />
Motion: That we accept the Inclusion Statement as presented.<br />
Made by Mrs. Gwen Young, Seconded by Mr. Mark Conley<br />
Motion carried 17 Yes/No 0.<br />
Addendums added to Agenda from Executive Committee<br />
• Constitution Changes-pg 37- Bobby Hart provided an explanation on the constitution changes. There have been<br />
questions as to what were the results of an election to determine how many votes someone received. We do not release<br />
voting information to parents, but it is important to have a process that we follow as a verification of the votes and looked at<br />
by a council member. The National Sponsor will look at the final results on the electronic device, write down the names of<br />
the winner(s), and have the council member verify the winner(s), and then we can say the votes were verified by a council<br />
member and no one person made that decision.<br />
Motion- That we accept the constitution changes as presented.<br />
Made by Mr. Mitchell Parham, Seconded by Dr. Zel Thomas<br />
Motion carried 17 Yes/No 0.<br />
Discussion- To determine whether the person who verifies the votes be the council chair or a designee. Dr. Leger wanted<br />
this clarification to provide more structure to this process.<br />
2nd Motion- To accept the changes as presented but add the words- council chair or designee.<br />
Made by Mr. Mitchell Parham, Seconded by Dr. Zel Thomas<br />
Motion carried 17 Yes/No 0.<br />
• Policy change-pg 38.---National Officers /State Officer travel to other state conventions<br />
Bobby provided the explanation for this policy due to behavioral issues at a convention. This is to put this policy into place,<br />
as it was discussed in the fall. Bobby clarified who would be considered the responsible party for the student, the student’s<br />
responsibility for checking in with the council chair upon arrival and to establish expectations while at the convention.<br />
Motion- That the visiting National Officer or State Officer, parent and/or chaperone must meet with council chair<br />
for state and national conventions.<br />
Made by Dr. Ken Dinkins, Seconded by Mr. Glenn Barger<br />
Motion carried 17 Yes/No 0.<br />
• Personnel Employee Handbook pg. 21.<br />
Bobby provided an explanation of the handbook changes and stated that they would go into effect on July 1, 2019.<br />
- The Sick Day Policy was approved in October 2019 and will go into the new handbook.<br />
- Paid Parental Leave- pg. 22- will be held until clarification can be obtained from the attorney as was discussed in the<br />
Executive Committee.<br />
- Section 5.9- Personal Visits and Telephone Calls-Staff was concerned that some policies were thrown into the handbook<br />
last year that were unnecessary and we have not had a problem in this area. Bobby will address problems in this area on an<br />
individual basis.<br />
- Section 5.10- Solicitation and Distribution- This policy will be removed.<br />
9
- Section 5.16- Employee Appearance and Dress-This will be modified to address areas based on the type of work<br />
performed, and the additions of safety shoes in the warehouse department and providing a $100 supplement for purchase<br />
of the shoes.<br />
Change to Vacation days- This policy was modified due to an employee leaving without notice receiving their vacation<br />
days. To ensure consistency the policy will reflect the correct language in the sick and vacation policies. It will state that an<br />
employee will not receive their days without notice of departure.<br />
Motion- To accept all the amended handbook changes: 3.5 Sick Days, Section 5.9- Personal Visits and Telephone<br />
Calls, Section 5.10- Solicitation and Distribution, Section 5.16- Employee Appearance and Dress, and Vacation Days to<br />
include employees who voluntarily leave the organization without proper two-week notice will not be paid for accrued<br />
vacation leave. To have 3.12 will be tabled and be reviewed by the board attorney. *If the information could be gathered by<br />
Wednesday it would be presented. If not it will be placed on the Fall meeting- Per Troy Hickey.<br />
Made by Gwen Young,Seconded by Dr. Keith Leger.<br />
Motion carried 17 Yes/No 0.<br />
Discussion was held about the accurate numbers in the summer vacation chart. 1.67 hours/ 20 days added brought up by<br />
Dr. Kyle Dare. The days are correct we will just fix the math.<br />
• State Fund- Mitchell Parham asked about the state fund issues be discussed. Dr. Runyon, Troy Hickey, and Bobby<br />
Hart will compile information and present at the Board meeting in SC in October and this was tabled.<br />
Discussion: Dr. Ken Dinkins provided some information on the use of state fund- in SC. They got a bus to bring 56 kids to<br />
OKC from SC due to using their state fund.<br />
• Expense check(Taxes)- Mitchell Parham raised a question about the per diem per day, how the board turns in for<br />
the reimbursement forms and how much taxes board members pay at the end of the year, and whether taxes could be paid<br />
upfront. Mr. Hickey explained the ramification of the board benefits with Beta. Bobby explained the tax information. It was<br />
best to keep the current system in place.<br />
• Board Emeritus- Mr. Hickey, Clarke Scott, and Bobby Hart looked through the Board minutes and could not find<br />
where Herman Williams or Dale Hughes gave Board Emeritus status. There was a discussion held as to when this did or did<br />
not occur. Pat Stout was made Board Emeritus under the leadership of Mark Conley.<br />
Motion- That the Board make Herman Williams, Board Emeritus.<br />
Made by Glenn Barger, Seconded by Dr. Ken Dinkins.<br />
Motion carried 17 Yes/No 0.<br />
Motion -That the Board make Dale Hughes, Board Emeritus.<br />
Made by Mitchell Parham, Seconded by Mark Conley.<br />
Motion carried _17_____ Yes/No __0____<br />
• Letter in Reference to Bob Bright—Mr. Hickey gave information that Clarke Scott was the person who was given<br />
charge to provide an update about calls for an official Beta Club reference on Bob Bright. Now during the transition of<br />
leadership this year those references MUST come from Sabrina Runyon to whoever calls on this issue. She will provide the<br />
statement that the attorney has given concerning Mr. Bright. This is per the separation agreement by both attorneys.<br />
Mr. Hickey concluded the IA committee reports with thanks for the support the board has shown through all of the changes<br />
this past year.<br />
• CEO Updates<br />
Strategic Plan- Bobby went through the plan, and just hit the highlights. The board has had this plan for some time. We are<br />
looking at shipping options to be more competitive, providing better customer service, great resources, providing a quality<br />
product or experience in Beta, and making the job of the sponsor as simple as possible and providing adequate resources.<br />
Motion- To accept this plan as presented by Bobby Hart.<br />
Made by Mrs. Donna Wear,Seconded by Dr. Tim Hager<br />
Motion carried 17 Yes/No 0.<br />
Budget- Pg. 56- Bobby stated that this was a tentative budget to finalize after the final audit is completed.<br />
Motion-To accept the tentative budget as presented by Bobby Hart.<br />
Made by Ms. Donna Wear, Seconded by Dr. Tim Hager<br />
Motion carried 17 Yes/No 0.<br />
10
Beta Creed- Bobby provided an explanation about the Beta Creed and that it needed to be updated. Now the creed has<br />
been given updated verbiage and is a little more modern.<br />
Motion- That the Beta Creed be accepted as presented by Bobby Hart.<br />
Made by: Mr. Mark Conley, Seconded by Mr. Troy Hickey<br />
Motion carried 17 Yes/No 0.<br />
Brand/Logo Bobby Hart presented the rationale for updating the current Beta Logo. The new logo and branding of the<br />
Beta Club on page 19 will provide a more prestigious look and more consistent.<br />
Bobby provided the proofs of the new look for the board to view.<br />
Motion- To accept the Beta Logo and Branding as presented by Bobby Hart.<br />
Made by Troy Hicke , Seconded by Mark Conley<br />
Motion carried 17 Yes/No 0.<br />
Scholarship-pg. 80. Bobby provided an explanation to changes with the Beta Scholarships and why they are necessary.<br />
There will be a plan to announce the semi-finalist list to get $1000, and then announce the top 100 students who will move<br />
on to the next phase with the possibility of winning the bigger scholarship awards.<br />
Motion-To accept the Scholarship proposal ( to change the phases) as presented by Bobby Hart.<br />
Made by Mr. Glenn Barger, Seconded by Dr. Sabrina Runyon<br />
Motion carried 17 Yes/No 0.<br />
Merit Proposal to Scholarship Section—Bobby provided an explanation as to why this change was necessary. This change<br />
is based on the size of the state. There would be a minimum of one winner from each state, and two winners for the outlier<br />
states. The additional winners would be based on the merit and number of students within the state. This does not change<br />
the state awarding of scholarships. Bobby said we will evaluate this method year by year.<br />
Motion- To accept the Merit proposal as presented by Bobby Hart.<br />
Made by Dr. Sabrina Runyon, Seconded by Dr. Tim Hager<br />
Motion carried 14 Yes/No 3.<br />
Hand vote 11 Yes/No 6.<br />
Discussion- Dr. Dinkins and Mr. Barger brought up concerns and needed further clarification. Bobby Hart provided further<br />
clarification to alleviate concerns. Dr. Keith Leger wanted a little better understanding of the rubric with this proposal<br />
and weighted scale. Bobby stated that we are using the same rubric that the ISTS organization used prior to our change of<br />
bringing it in house. Brandan LaMarche wrote the program and the code for Beta that was used by the ISTS when it was<br />
outsourced.<br />
Clarke Scott called for a five-minute break. Came back at 4:01pm.<br />
Future Sites<br />
Please get the recommendations to Bobby if your state would like to host the National convention. Nashville, TN, SC, and<br />
GA were good locations. We could have a rotation every 4 years especially with the rate of growth.<br />
Bobby stated that our options are limited for the National Convention. There will be further discussion at the fall board<br />
meeting.<br />
• Fall Board Meeting<br />
October 17-20, 2019, are the Fall Board Meeting dates.<br />
• Infuse Conference<br />
Mr. Hickey reminded the board the INFUSE Conference is one week after the fall board meeting. Mr. Hickey asked for at<br />
least six board members to volunteer to attend the INFUSE conference.<br />
Discussion: This may be to hard to have all Board members at INFUSE on Oct. 23-25, 2019. This will be in Atlanta, GA.<br />
Possible Board Members attending: Leger, Wear, Carter, Dare, Young, Scott, Hickey, Dinkins, Runyon. Dr. Leger inquired<br />
about the possibility to have the Board meeting be every 3 years in Spartanburg. This could be a discussion for the fall<br />
board meeting.<br />
11
Assignment of 2019-2020 Board Committees<br />
Executive Committee Members (7)<br />
Troy Hickey, Board Liasion<br />
Dr. Sabrina Runyon, Board Chair<br />
Dr. Zel Thomas, Vice Chair<br />
Dr. Rita Carter<br />
Jerry Newton<br />
Mark Conley<br />
Donna Wear<br />
Internal Affairs Members (5)<br />
Troy Hickey, Board Liaison<br />
Dr. Sabrina Runyon<br />
Dr. Zel Thomas<br />
Dr. Rita Carter<br />
Mr. Clarke Scott<br />
Convention/Leadership Members (4)<br />
Donna Wear, Chair<br />
Dr. Keith Leger<br />
Mr. Mitchell Parham<br />
Mr. Mark Conley<br />
Marketing Members (3)<br />
Dr. Mark Baker, Chair<br />
Mr. Glenn Barger<br />
Mr. David Moore<br />
Technology Members (3)<br />
Mr. Dennis Campbell, Chair<br />
Mr. Stan Long<br />
Mr. Kyle Dare<br />
Merchandise Members (3)<br />
Mr. Jerry Newton, Chair<br />
Dr. Ken Dinkins<br />
Mrs. Gwen Young<br />
Budget/Finance Members (3)<br />
Dr. Rita Carter, Chair<br />
Mr. Clarke Scott<br />
Dr. Zel Thomas<br />
Parliamentarian<br />
Mrs. Gwen Young<br />
Discussion: Dr. Runyon went through this list of assignments, and a form was passed out to all board members. Dr. Runyon<br />
will send this document to Denia Brown for records.<br />
• Election of Board Chair<br />
Discussion: Clarke Scott gave his remarks and his reflection of the year. Thanks for the Board support along with Troy<br />
Hickey. Clark Scott gave Troy Hickey a jersey for his service.<br />
• Election of Board Chair<br />
Motion- To elect Dr. Sabrina Runyon as the next Beta Board Chair.<br />
Made by Mr. Clarke Scott, Seconded: Donna Wear<br />
Motion carried 17 Yes/No 0.<br />
• Vice-Chair Appointment<br />
Motion- To elect Dr. Zel Thomas as Vice-Chair of the Beta Board.<br />
Made by Mr. Stan Long, Seconded by Mr. Glenn Barger<br />
Motion carried 17 Yes/No 0.<br />
Bobby thanked all of the staff and board for support and Troy Hickey and Clarke Scott for all the support and guidance and<br />
they have set a high standard.<br />
• Adjournment<br />
Mr. Clarke Scott, Board Chair<br />
Motion- To adjourn<br />
Made by Dr. Rita Carter, Seconded by Dr. Tim Hager<br />
Respectfully Submitted,<br />
______________________________________________ July 1, 2019<br />
Mr. Clarke Scott<br />
Date<br />
Chair of the Board<br />
_____________________________________________________ July 1, 2019<br />
Bobby Hart<br />
Date<br />
12 Executive Director, CEO
MINUTES OF THE NATIONAL BETA CLUB BOARD OF DIRECTORS MEETING<br />
JUNE 19, 2019<br />
• Roll Call<br />
Mr. Clarke Scott called the roll and asked each Board member to respond. 18 Board members were present. Role was taken<br />
by acknowledgment of a headcount.<br />
Alabama Mr. Zel Thomas ____X___<br />
Arkansas Mr. Jerry Newton __Absent_<br />
Florida Mrs. Gwen Young ____X___<br />
Georgia Dr. Rita Carter ____X___<br />
Illinois Mr. Troy Hickey ____X___<br />
Indiana Dr. Mark Baker ____X___<br />
Kentucky Ms. Donna Wear ____X___<br />
Louisiana Dr. Keith Leger ____X___<br />
Mississippi Mr. Stan Long ____X___<br />
Missouri Dr. Tim Hager ____X___<br />
Missouri Dr. Kyle Dare ____X___<br />
North Carolina Mr. Glenn Barger ____X___<br />
Oklahoma Mr. Dennis Campbell ____X___<br />
South Carolina Dr. H. Kenneth Dinkins ____X___<br />
Tennessee Mr. Mitchell Parham ____X___<br />
Texas Mr. Mark Conley ____X___<br />
Virginia Mr. Clarke Scott ____X___<br />
West Virginia Dr. Sabrina Runyon ____X___<br />
• Alumni Event - Overview of this event was given by Dr. Leger and Mr. Conley. Both enjoyed the event and the<br />
varying age groups that were represented. The also enjoyed the venue as well.<br />
• Parental Leave Policy- Bobby stated that he has spoken with the attorney, Allan Smith, concerning this policy<br />
and Mr. Smith said that the policy was good as written. Bobby further asked the Board, “Do we want to set different terms<br />
for Paternal vs. Maternal time limits?” Clarke Scott was concerned about providing a differentiation. Bobby stated that in the<br />
past there has been no mention in the current policy about paternity leave.<br />
Discussion- There was further discussion as to whether there should be varying amounts of time that cover adoption and/<br />
or giving birth. Did the policy as written cover those issues? A discussion was held concerning parameters for paid parental<br />
leave. The initial conversation was the 6 weeks would be given. However, if you did not give birth you would get 4 weeks.<br />
Bobby liked the idea of a birth and nonbirth policy because it seemed to be more consistent with other business and makes<br />
us more competitive in the job market and could be a factor moving forward.<br />
Dr. Rita Carter stated that she liked the 6 weeks for the maternity, but was unsure about paternity as to how much time<br />
should be allowed. Dr. TIm Hager liked the idea of offering some sort of paternity leave as well.<br />
Motion: That they be given 6 weeks for maternity- live birth- but all others be given 2 weeks for paternity and<br />
adoption ( everything else).<br />
Made by: Ken Dinkins, Seconded: Jerry Newton<br />
Additional Discussion-Gwen Young felt that it would need to be 3 weeks. Glenn Barger wanted to know what were the court<br />
cases. Bobby stated that the attorney said we did not have to offer anything. However, the attorney did like the consistency<br />
and distinction of giving birth vs. non- birth, and you also reduced the risk of discrimination, this information was provided by<br />
Bobby Hart.<br />
Mark Conley made an amendment to the original motion.<br />
Amended Motion- To strike the words 2 weeks and add the word 3 weeks for adoption and paternity leave.<br />
Made by Mark Conley, Seconded by Mitchell Parham.<br />
13
Further Comments - Dr. Keith Leger did not want us to go backward. He asked that the Board look at the language- read<br />
the policy-“Following a birth of a child.” Bobby clarified this for Dr. Leger and stated that the statement was needed to clarify<br />
the new policy and that we are helping and not taking anything away.<br />
A vote was taken on the amendment made by Mark Conley.<br />
Motion carried 16 Yes/No 2.<br />
Hand vote 15 Yes/No 3. Motion carries.<br />
Discussion - Dr. Dinkins stated that he did not agree with the amendment.<br />
• National Sponsor- Bobby introduced the New National Sponsor, Mr. Damon Garrision to the Board. Bobby<br />
stated that all the interviewers were impressed with Mr. Garrison. Mr. Scott provided further information on the<br />
background of Mr. Garrison, stating he was from Acamak County, VA, where he is a PE teacher for 20 years, and drove<br />
the bus.<br />
Motion- Recommend Damon Garrison as the new National Sponsor.<br />
Made by Jerry Newton, Seconded by Donna Wear<br />
Motion carried 18 Yes/No 0.<br />
Bobby thanked the Board for the approval of Mr. Garrision. He stated that hiring Mr. Garrison will alleviate the travel<br />
burden on the additional National. Mr. Garrison will have the same responsibilities as all the National Sponsors. Bobby felt<br />
Damon is a good fit for the group and he will make the whole team better.<br />
• Damon Garrison- was brought in and introduced as the new NATIONAL SPONSOR. Damon gave a<br />
statement of gratitude for the opportunity and gave thanks to Bobby Hart and Clarke Scott who gave him the opportunity<br />
as a sponsor and seeing a light in him. He additionally thanked the interview panel, he further introduced himself to the<br />
Board. He gave his reasons for applying for this position and those who pushed him to apply and gave thanks to his wife<br />
Hope and stated his family have commited to be a Beta family. Clarke spoke to the good qualities that Damon possesses.<br />
Bobby thanked him and look forward to working with him, and bringing him on board. Mr. Garrison was excused from the<br />
room.<br />
• Dances- We need 1 dance according to Mark Conley. Mr. Conley described an incident that occurred at the Jr.<br />
Dance at the OKC convention. He liked the ball but the second dance was pointless. Dr. Dinkins suggested that the dance<br />
should start 30 mins. or immediately after the session. Sponsors dropped kids off and some of the sponsors were late<br />
coming back. We, the Board, usually make announcements before the dance ends to have chaperones back on time. We<br />
can put in the books dance will be 90 minutes and will start after the session ends. We will take this up with IA in the fall.<br />
There are a lot of safety concerns.<br />
Motion- That Beta would go to one dance (ball) for Jr. and Sr. National Convention.<br />
Made by Mark Conley, Seconded by Mitchell Parham<br />
Motion carried 18 Yes/No 0.<br />
Clarke Scott- gave thanks again. Troy thanked Clarke Scott again for his service and on behalf of the Board and thanks for<br />
handling with Board, Staff, and CEO and was an awesome person to have sat at this role.<br />
Adjournment- Mr. Clarke Scott<br />
Motion- To Adjourn<br />
Made by Troy Hickey, Seconded by Mitchell Parham<br />
Motion carried 18 Yes/No 0.<br />
Respectfully Submitted,<br />
______________________________________________ July 1, 2019<br />
Mr. Clarke Scott<br />
Date<br />
Chair of the Board<br />
_____________________________________________________ July 1, 2019<br />
14 Bobby Hart<br />
Date<br />
Executive Director, CEO
15
CURRENT POLICY<br />
STATE CONVENTIONS--- STATE OFFICERS--- Policy Code: 807<br />
Conduct requirements for State Officers while visiting any state convention are as follows:<br />
A. Be on time for all meetings<br />
B. Adhere to curfew established for the convention being attended.<br />
C. Respect any Beta sponsor and adhere to any request or rules set up by that sponsor.<br />
D. The following dress code must be followed:<br />
1. Young Men<br />
a. During Conventions – dress slacks, jacket, tie, collared dress shirt, and dress shoes<br />
b. Travel to and from Conventions – state officer shirt with black or khaki pants and closed-toed shoes<br />
c. - No blue jeans may be worn at any time during the conventions or travel to and from conventions.<br />
2. Young Ladies<br />
a. Dressy pantsuit with coordinating jacket or business suit. Length of the business suit skirt must be appropriate<br />
b. Travel to and from Conventions – state officer shirt with black or khaki pants and closed-toed shoes.<br />
c. No low cut or tight fitting tops, strapless or spaghetti strapless tops, skin tight clothing or blue jeans<br />
may be worn at any time during the conventions or travel to and from conventions.<br />
F. Adhere to the Beta Creed<br />
G. Contact the National Sponsor if visiting any state convention. The name of the parent or sponsor with his/her contact<br />
information must be sent to the National Sponsor.<br />
H. Students must be accompanied by a parent or a sponsor for all state and national conventions. That adult will be<br />
responsible for the officer at all times during the convention.<br />
I. Visiting officer must meet with the State Council Chair at the start of the convention.<br />
J. Former Officers and Elects may not attend another state convention.<br />
These rules of conduct must be acknowledged with a signature by the student officer, sponsor, and parent. If any of these<br />
rules are broken, the State Officer may be disciplined or removed from office.<br />
DELETED D. 1. b. and c.<br />
2. b. and c.<br />
16
PROPOSED POLICY CHANGES<br />
STATE CONVENTIONS--- STATE OFFICERS--- Policy Code: 807<br />
Conduct requirements for State Officers while visiting any state convention are as follows:<br />
A. Be on time for all meetings<br />
B. Adhere to curfew established for the convention being attended.<br />
C. Respect any Beta sponsor and adhere to any request or rules set up by that sponsor.<br />
D. The following dress code must be followed at all conventions:<br />
1. Young Men<br />
a. During Conventions – dress slacks, jacket, tie, collared dress shirt, and dress shoes<br />
2. Young Ladies<br />
a. Dressy pantsuit with coordinating jacket or business suit. Length of the business suit skirt must be<br />
appropriate<br />
F. Adhere to the Beta Creed<br />
G. Contact the National Sponsor if visiting any state convention. The name of the parent or sponsor with his/her<br />
contact information must be sent to the National Sponsor.<br />
H. Students must be accompanied by a parent or a sponsor for all state and national conventions. That adult will be<br />
responsible for the officer at all times during the convention.<br />
I. Visiting officer must meet with the State Council Chair at the start of the convention.<br />
J. Former Officers and Elects may not attend another state convention.<br />
These rules of conduct must be acknowledged with a signature by the student officer, sponsor, and parent. If any of these<br />
rules are broken, the State Officer may be disciplined or removed from office.<br />
17
NATIONAL BETA<br />
BOARD OF DIRECTORS<br />
ALABAMA<br />
Dr. Zel Thomas, Judy<br />
Coordinator Student Services<br />
Enterprise City Schools<br />
220 Hutchinson Street<br />
Enterprise, AL 36330<br />
Phone: 334.347.9531 EXT. 220<br />
Fax: 334.347.0347<br />
Cell: 334.718.3821<br />
Email: zthomas@enterpriseschools.net<br />
HOME:<br />
456 Private Road 1703<br />
Enterprise, AL 36330<br />
ARKANSAS<br />
Mr. Jerry Newton, Ouida<br />
Cell: 501.626.6757<br />
Email: newton.jerry1955@gmail.com<br />
HOME:<br />
8251 Hwy. 229 S.<br />
Leola, AR 72084<br />
FLORIDA<br />
Mrs. Gwen Young, John<br />
Phone: 850.638.8526<br />
Cell: 850.373.8771<br />
Email: gwen@panhandle.rr.com<br />
HOME:<br />
777 Satellite Road<br />
Graceville, FL 32440<br />
GEORGIA<br />
Dr. Rita Carter, Vacel<br />
RGC Educational Consultant<br />
Cell: 770.547.4952<br />
Email: rcarter729@gmail.com<br />
HOME:<br />
P.O. Box 1667<br />
Cedartown, GA 30125<br />
UPS Address:<br />
521 Pine Bower Road<br />
Cedartown, GA 30125<br />
18
ILLINOIS<br />
Mr. Troy Hickey, Lesa<br />
Phone: 618.544.9449<br />
Cell: 618.553.9510<br />
Email: thickey@robinsonschools.com<br />
HOME:<br />
10524 E. McKinney Avenue<br />
Robinson, IL 62454<br />
indiana<br />
Dr. Mark Baker, Julie<br />
Superintendent<br />
Northeast School Corp.<br />
P.O. Box 493<br />
406 North Vine Street<br />
Hymera, IN 47855<br />
Phone: 812.383.5761<br />
Fax: 812.383.4591<br />
Home: 812.268.8444<br />
Cell: 812.240.2196<br />
Email: bakerm@nesc.k12.in.us<br />
HOME:<br />
2176 North Lakeview Drive<br />
Sullivan, IN 47882<br />
louisiana<br />
Dr. Keith Leger, Jennifer<br />
Director of Education Policy & Govt. Affairs – CABL<br />
Cell: 337.540.9441<br />
Email: lsutiger@live.com<br />
HOME:<br />
2408 Brent Keith Drive<br />
Lake Charles, LA 70605<br />
mississippi<br />
Mr. Stanton Long, Rita<br />
Administrative Assistant<br />
Lincoln CountySchools<br />
1925 Hwy. 51 S.E.<br />
Bogue Chitto, MS 39629<br />
Phone: 601.835.0011<br />
Fax: 601.833.3030<br />
Home: 601.734.2753<br />
Cell: 601.754.0234<br />
Email: slongedoff@yahoo.com<br />
HOME:<br />
1925 Hwy. 51 S.E.<br />
Bogue Chitto, MS 39629<br />
kentucky<br />
Ms. Donna Wear<br />
Phone: 270.339.0913<br />
Email: dwear@advanc-ed.org<br />
HOME:<br />
230 Inverness Drive<br />
Paducah, KY 42001<br />
19
NATIONAL BETA<br />
BOARD OF DIRECTORS<br />
missouri<br />
Dr. Kyle Dare<br />
Asst. Superintendent<br />
Rolla Schools<br />
500A Forum Dr.<br />
Rolla, MO 65402<br />
Cell: 573.776.0007<br />
Email: kdare@rolla.k12.mo.us<br />
HOME:<br />
1855 White Columns Drive #208<br />
Rolla, MO 65401<br />
north carolina<br />
Mr. Glenn Barger, Beverly<br />
Cell: 828.381.8607<br />
Email: gbarger@charter.net<br />
HOME:<br />
2210 Startown Road<br />
Newton, NC 28658<br />
ohio<br />
Mr. David Moore, Judith<br />
Gallia–Vinton ESC Educational Consulant<br />
P.O. Box 178<br />
60 Ridge Ave.<br />
Wood Hall Rm. 131<br />
Rio Grande, OH 45674<br />
Phone: 740.245.0593<br />
Fax: 740.245.0596<br />
Cell: 740.645.0409<br />
Home: 740.367.7054<br />
Email: 90_dmoore@seovec.org<br />
HOME<br />
983 Roush Lane<br />
Chesire, OH 45620<br />
oklahoma<br />
Mr. Dennis Campbell, Janie<br />
Phone: 918.224.5961<br />
Cell: 918.638.5918<br />
Email: dennisdcampbell@hotmail.com<br />
HOME:<br />
817 E. Teresa<br />
Sapulpa, OK 74066<br />
20
south carolina<br />
Dr. H. Kenneth Dinkins, Judy<br />
Dinkins Educational Associates<br />
Cell: 803.391.0740<br />
Email: hkdinkins@gmail.com<br />
HOME:<br />
1100 Bluff Road, Unit 501<br />
Columbia, SC 29201<br />
1908 Cassandra Court #1<br />
Myrtle Beach, SC 29577<br />
TEnnessee<br />
Mr. Mitchell Parham, Beverly<br />
Cell: 731.514.1078<br />
Email: parham2@gmail.com<br />
HOME<br />
3201 Aspen Grove Drive – B4<br />
Franklin, TN 37067<br />
texas<br />
Mr. Mark Conley, Linda<br />
Caldwell Middle School<br />
203 North Gray<br />
Caldwell, TX 77836<br />
Phone: 979.278.3579<br />
Cell: 979.966.7750<br />
Email: mark.conley60@gmail.com<br />
virginia<br />
Mr. Clarke Scott, Joyce<br />
Administrator<br />
Pittsylvania County Schools<br />
Phone: 434.369.6420<br />
Cell: 434.907.1048<br />
Email: scottjc78@aol.com<br />
HOME<br />
450 Peerman School Road<br />
Altavista, VA 24517<br />
west virginia<br />
Dr. Sabrina Runyon, Tim<br />
Director of Early Learning Programs<br />
Mingo County Schools<br />
110 Cinderella Road<br />
Williamson, WV 25661<br />
Phone: 304.235.7123<br />
Cell: 304.896.8053<br />
Email: sabrinarunyon@hotmail.com<br />
srunyon@k12.wv.us<br />
HOME:<br />
72 Antler Lane<br />
Lenore, WV 25676<br />
HOME:<br />
3875 Ullrich Road<br />
Carmine, TX 78932<br />
21
NATIONAL BETA<br />
BOARD OF DIRECTORS<br />
zel thomas<br />
vice chairman of the board<br />
alabama<br />
jerry newton<br />
arkansas<br />
gwen young<br />
florida<br />
rita carter<br />
georgia<br />
Troy hickey<br />
board liason<br />
illinois<br />
mark baker<br />
indiana<br />
donna wear<br />
kentucky<br />
keith leger<br />
louisiana<br />
stanton long<br />
mississippi<br />
kyle dare<br />
missouri<br />
glenn barger<br />
north carolina<br />
david moore<br />
ohio<br />
dennis campbell<br />
oklahoma<br />
kenneth dinkins<br />
south carolina<br />
mitchell parham<br />
tennessee<br />
22<br />
mark conley<br />
texas<br />
clarke scott<br />
virginia<br />
sabrina runyon<br />
board chair<br />
west virginia
2019-2020<br />
TOTAL NUMBER OF YEARS<br />
Upon completion of fiscal year<br />
council chair years<br />
&<br />
chair rotation<br />
SC | Kenneth Dinkins 31 (1989)<br />
OK | Dennis Campbell 19 (2001)<br />
MS | Stanton Long 17 (2003)<br />
IL | Troy Hickey<br />
16 (1996–1998; 2002–2007; 2013–Present)<br />
VA | Clarke Scott<br />
13 (2004–2009; 2013–Present)<br />
FL | Gwen Young 12 (2008)<br />
TX | Mark Conley 12 (2008)<br />
AR | Jerry Newton 8 (2012)<br />
KY | Donna Wear 7 (2013)<br />
LA | Keith Leger 7 (2013)<br />
IN | Mark Baker 6 (2014)<br />
WV | Sabrina Runyon 5 (2015)<br />
AL | Zel Thomas 4 (2016)<br />
GA | Rita Carter 3 (2017)<br />
NC | Glenn Barger 2 (2018)<br />
TN | Mitchell Parham 2 (2018)<br />
OH | David Moore 2 (2018)<br />
MO| Kyle Dare 1 (2019)<br />
Election Year 2019–2020<br />
Election Year 2020–2021<br />
Election Year 2021-2022<br />
Tennessee<br />
Kentucky<br />
Mississippi<br />
Arkansas<br />
Missouri<br />
Oklahoma<br />
North Carolina<br />
Alabama<br />
South Carolina<br />
Virginia<br />
Indiana<br />
West Virginia<br />
Georgia<br />
Louisiana<br />
Florida<br />
Texas<br />
Illinois<br />
Ohio<br />
23
BOARD<br />
of<br />
DIRECTORS<br />
Dr. Sabrina Runyon, Board Chair<br />
Dr. Zel Thomas, Vice Chair<br />
Mr. Troy Hickey, Board Liaison<br />
Executive Members (7)<br />
Dr. Sabrina Runyon, Board Chair<br />
Dr. Zel Thomas, Vice Chair<br />
Mr. Troy Hickey, Board Liaison<br />
Dr. Rita Carter<br />
Mr. Jerry Newton<br />
Mr. Mark Conley<br />
Ms. Donna Wear<br />
Convention/Leadership Members (4)<br />
Ms. Donna Wear, Committee Chair<br />
Dr. Keith Leger<br />
Mr. Mitchell Parham<br />
Mr. Mark Conley<br />
Technology/Membership Members (3)<br />
Dr. Dennis Campbell, Committee Chair<br />
Mr. Stan Long<br />
Mr. Kyle Dare<br />
Internal Affairs Members (5)<br />
Mr. Troy Hickey, Board Liaison<br />
Dr. Sabrina Runyon<br />
Dr. Zel Thomas<br />
Dr. Rita Carter<br />
Mr. Clarke Scott<br />
Marketing Members (3)<br />
Dr. Mark Baker, Committee Chair<br />
Mr. Glenn Barger<br />
Mr. David Moore<br />
Merchandise Members (3)<br />
Mr. Jerry Newton, Committee Chair<br />
Dr. Ken Dinkins<br />
Mrs. Gwen Young<br />
Parliamentarian<br />
Mrs. Gwen Young<br />
Budget/Finance Members (3)<br />
Dr. Rita Carter, Committee Chair<br />
Mr. Clarke Scott<br />
Dr. Zel Thomas<br />
24
NATIONAL BETA<br />
staff<br />
amy luttrell<br />
national sponsor<br />
anna haynes<br />
director of marketing<br />
Bobby hart<br />
ceo bradley graham<br />
merchandise director brittaney dunn<br />
staff accountant<br />
brittany yerkes<br />
membership marketing &<br />
new sponsor coordinator<br />
Caleb Schaap<br />
production coordinator<br />
chantella crosby<br />
marketing & expansion<br />
coordinator<br />
courtney simpkins<br />
web & graphic<br />
designer<br />
damon garrison<br />
national sponsor<br />
dee martin<br />
national sponsor<br />
denia brown<br />
executive administrative<br />
coordinator & HR manager<br />
erin emory<br />
sales & marketing<br />
coordinator<br />
eva carley<br />
merchandise coordinator<br />
hollee Ellis<br />
national sponsor<br />
jay moore<br />
CIO<br />
jeff wilkins<br />
sales & Marketing<br />
coordinator<br />
john posey<br />
director of finance<br />
kelly phelps<br />
sales & marketing<br />
coordinator<br />
kim earnhardt<br />
membership marketing<br />
coordinator<br />
laura lewis<br />
national sponsor/<br />
director of convention<br />
leigh mason<br />
receptionist<br />
lisa fields<br />
national sponsor<br />
lizzy page<br />
web developer &<br />
system administrator<br />
matt simpson<br />
director of production<br />
30.<br />
melissa csuhran<br />
director of membership<br />
perry harvey<br />
convention coordinator<br />
roxanne johnson<br />
sales & marketing<br />
coordinator<br />
trent gregg<br />
assistant merchandise<br />
coordinator<br />
tyler fleming<br />
merchandise/production<br />
coordinator<br />
25
Organization<br />
Chart<br />
sabrina runyon<br />
board chair<br />
west virginia<br />
Bobby hart<br />
ceo<br />
denia brown<br />
executive administrative<br />
coordinator & HR manager<br />
john posey<br />
director of finance<br />
jay moore<br />
CIO<br />
bradley graham<br />
merchandise director<br />
matt simpson<br />
director of production<br />
leigh mason<br />
receptionist<br />
brittaney dunn<br />
staff accountant<br />
lizzy page<br />
web developer &<br />
system administrator<br />
trent gregg<br />
assistant merchandise<br />
DIRECTOR<br />
Caleb Schaap<br />
production coordinator<br />
eva carley<br />
merchandise coordinator<br />
tyler fleming<br />
merchandise/production<br />
coordinator<br />
26
anna haynes<br />
director of marketing<br />
laura lewis<br />
national sponsor/<br />
director of convention<br />
courtney simpkins<br />
web & graphic<br />
designer<br />
chantella crosby<br />
marketing & expansion<br />
coordinator<br />
hollee Ellis<br />
national sponsor<br />
dee martin<br />
national sponsor<br />
erin emory<br />
sales & marketing<br />
coordinator<br />
amy luttrell<br />
national sponsor<br />
lisa fields<br />
national sponsor<br />
melissa csuhran<br />
director of membership<br />
kelly phelps<br />
sales & marketing<br />
coordinator<br />
perry harvey<br />
convention coordinator<br />
damon garrison<br />
national sponsor<br />
brittany yerkes<br />
membership marketing &<br />
new sponsor coordinator<br />
jeff wilkins<br />
sales & Marketing<br />
coordinator<br />
kim earnhardt<br />
membership marketing<br />
coordinator<br />
roxanne johnson<br />
sales & marketing<br />
coordinator<br />
27
28<br />
convention &<br />
Leadership
conventions & leadership improvements<br />
2019-2020<br />
• Black & White Photography addition for all levels<br />
• Color Photography addition for all levels<br />
• Addition for Senior of Apparel Design and Three Dimensional Design<br />
• All scoring rubrics have the same amount of points for each category<br />
• During the voting process there will be a time stamp on votes<br />
• Performing Arts, Campaign Skit and Living Literature include “Safety” guidelines<br />
• New survey questions for sponsors<br />
• New Sponsor Meeting to assist and encourage sponsors that are new to<br />
convention and/or Beta<br />
• Handbooks were reviewed by state sponsors and counselor sponsors during<br />
the summer<br />
• Leadership teams that qualify for Nationals will be recognized online<br />
• “Be A Leader Through Service” Session addition to Leadership<br />
• Tennessee Elementary is a separate convention<br />
conventions & leadership department goals<br />
2019-2020<br />
The department met in August offsite for a work session to evaluate personal and<br />
department goals. Convention Handbooks and competition rubrics were evaluated<br />
during this session.<br />
GOALS:<br />
• Consistency of Information<br />
• Communication while traveling so everyone is aware of upcoming events<br />
• Work to make Conventions, Leaderships, and Infuse more engaging<br />
• Continue to work with other departments to communicate our needs<br />
• Utilize our individual strengths to continue our success<br />
• Develop curriculum for sponsors to utilize in local clubs<br />
29
state officer<br />
information session<br />
30<br />
• Information discussed with state officers during the summer leadership conference/camp<br />
• Social Media representing the National Beta was discussed<br />
• Information was sent to the officer’s club sponsor<br />
• Each State Sponsor received this information<br />
STATE conventions<br />
CONTACT THE STATE SPONSOR THROUGHOUT THE SCHOOL YEAR TO OFFER<br />
ASSISTANCE<br />
DRESS AT CONVENTION<br />
• Dark suit<br />
• Beta tie/scarf<br />
• Dress shoes<br />
• Officer badge<br />
ATTEND OFFICER MEETING - This is the at the beginning of the convention<br />
• Will receive notebook, badge, gavel<br />
• Review each session with State and National Sponsor<br />
ATTEND CANDIDATE MEETING<br />
• Greet the candidates as they enter the room, assist them in finding seat<br />
• Develop Ice Breaker for candidates<br />
• President will call this meeting to order<br />
ARRIVE AT ALL SESSIONS AT LEAST 15 MINUTES EARLY<br />
2 MINUTE OR LESS SPEECH<br />
SHORT FAREWELL<br />
• Farewell given at the end of the final session
visiting other STATE conventions<br />
NOTIFY THE NATIONAL SPONSOR THAT IS OVER THAT CONVENTION<br />
• The list was given to the officers<br />
• Notification should be done at least 2 weeks prior to the convention<br />
DRESS IS THE SAME AS YOUR STATE CONVENTION<br />
• Dark suit<br />
• Beta tie/scarf<br />
• Dress shoes<br />
• Officer badge (National Sponsor will bring your state badge if prior to your<br />
state convention)<br />
VISITING OFFICERS WILL BE INTRODUCED AT THE FIRST SESSION<br />
THE OFFICER MUST BE ACCOMPANIED BY A PARENT OR SPONSOR<br />
31
ELEMENTARY STATE CONVENTIONS<br />
TENNESSEE |November 25, 2019<br />
Gaylord Opryland hotel, Nashville<br />
Deadline: october 24, 2019<br />
GEORGIA | December 3-4, 2019<br />
Savannah international trade &<br />
convention center, savannah<br />
Deadline: November 6, 2019<br />
LOUISIANA | January 28-29, 2020<br />
Cajundome, Lafayette<br />
Deadline: December 17, 2019<br />
NATIONAL JUNIOR CONVENTION June 19 - June 22, 2020 | Fort Worth Convention Center, Fort Worth, TX | Deadline: May 1, 2020<br />
JUNIOR STATE CONVENTIONS<br />
ALABAMA | February 19–21, 2020<br />
Sheraton Birmingham Hotel, Birmingham<br />
Deadline: February 20, 2019<br />
ARKANSAS | January 23-24, 2020<br />
Hot Springs Convention Center, Hot Springs<br />
Deadline: December 16, 2019<br />
FLORIDA | December 1–3, 2019<br />
Renaissance Sea World, Orlando<br />
Deadline: November 5, 2019<br />
GEORGIA | December 4–6, 2019<br />
Savannah International Trade & Convention Center,<br />
Savannah<br />
Deadline: November 7, 2019<br />
ILLINOIS | March 3–4, 2020<br />
Crowne Plaza Springfield, Springfield<br />
Deadline: February 6, 2020<br />
INDIANA | November 1, 2019<br />
French Lick Resort, French Lick<br />
Deadline: October 3, 2019<br />
KENTUCKY | January 22–24, 2020<br />
Kentucky International Convention Center, Louisville<br />
Deadline: December 13, 2019<br />
LOUISIANA | February 3–5, 2020<br />
Cajundome, Lafayette<br />
Deadline: January 7, 2020<br />
MISSISSIPPI | March 18–20, 2020<br />
Mississippi Coast Coliseum & Convention Center, Biloxi<br />
Deadline: February 19, 2020<br />
MISSOURI | December 4–5, 2019<br />
University Plaza Hotel & Springfield Expo Center,<br />
Springfield<br />
Deadline: November 6, 2019<br />
NORTH CAROLINA | February 4–5, 2020<br />
Sheraton Four Seasons Hotel & Koury<br />
Convention Center, Greensboro<br />
Deadline: January 7, 2020<br />
OHIO | February 13, 2020<br />
Hyatt Regency Columbus, Columbus<br />
Deadline: January 16, 2020<br />
OKLAHOMA | March 2, 2020<br />
Embassy Suites Norman, Norman<br />
Deadline: February 4, 2020<br />
SOUTH CAROLINA | January 16–17, 2020<br />
Sheraton Myrtle Beach & Myrtle Beach<br />
Convention Center, Myrtle Beach<br />
Deadline: December 11, 2019<br />
TENNESSEE | November 23–25, 2019<br />
Gaylord Opryland Hotel, Nashville<br />
Deadline: October 24, 2019<br />
TEXAS | February 13–14, 2020<br />
Gaylord Texan Resort Hotel & Convention Center,<br />
Grapevine<br />
Deadline: January 16, 2020<br />
VIRGINIA | February 12–13, 2020<br />
Embassy Suites & Hampton Hotel<br />
Convention Center, Hampton<br />
Deadline: January 15, 2020<br />
WEST VIRGINIA | November 6–7, 2019<br />
Charleston Civic Center, Charleston<br />
Deadline: October 9, 2019<br />
NATIONAL SENIOR CONVENTION June 15 - June 18, 2020 | Fort Worth Convention Center, Fort Worth, TX | Deadline: May 1, 2020<br />
SENIOR STATE CONVENTIONS<br />
ALABAMA | March 25–27, 2020<br />
Sheraton Birmingham Hotel, Birmingham<br />
Deadline: February 26, 2020<br />
ARKANSAS | January 24–25, 2020<br />
Hot Springs Convention Center, Hot Springs<br />
Deadline: December 16, 2019<br />
FLORIDA | January 17–18, 2020<br />
Caribe Royale, Orlando<br />
Deadline: December 12, 2019<br />
GEORGIA | January 22–24, 2020<br />
Savannah International Trade & Convention Center,<br />
Savannah<br />
Deadline: December 16, 2019<br />
ILLINOIS | March 5–6, 2020<br />
Crowne Plaza Springfield, Springfield<br />
Deadline: February 6, 2020<br />
INDIANA | November 1-2, 2019<br />
French Lick Resort, French Lick<br />
Deadline: October 3, 2019<br />
KENTUCKY | January 19–21, 2020<br />
Kentucky International Convention Center, Louisville<br />
Deadline: December 13, 2019<br />
LOUISIANA | January 8–10, 2020<br />
Baton Rouge River Center, Baton Rouge<br />
Deadline: December 10, 2019<br />
MISSISSIPPI | March 1–3, 2020<br />
Mississippi Coast Coliseum & Convention Center,<br />
Biloxi<br />
Deadline: February 4, 2020<br />
MISSOURI | December 6–7, 2019<br />
University Plaza Hotel & Springfield Expo Center,<br />
Springfield<br />
Deadline: November 8, 2019<br />
NORTH CAROLINA | February 6–7, 2020<br />
Sheraton Four Seasons Hotel & Koury<br />
Convention Center, Greensboro<br />
Deadline: January 9, 2020<br />
OHIO | February 13–14, 2020<br />
Hyatt Regency Columbus, Columbus<br />
Deadline: January 16, 2020<br />
OKLAHOMA | March 2–3, 2020<br />
Embassy Suites Norman, Norman<br />
Deadline: February 4, 2020<br />
SOUTH CAROLINA | February 7–8, 2020<br />
Myrtle Beach Hilton, Myrtle Beach<br />
Deadline: January 9, 2020<br />
TENNESSEE | November 21–23, 2019<br />
Gaylord Opryland Hotel, Nashville<br />
Deadline: October 24, 2019<br />
TEXAS | February 14–15, 2020<br />
Gaylord Texan Resort Hotel & Convention Center,<br />
Grapevine<br />
Deadline: January 16, 2020<br />
VIRGINIA | February 14–15, 2020<br />
Embassy Suites & Hampton Hotel<br />
Convention Center, Hampton<br />
Deadline: January 15, 2020<br />
WEST VIRGINIA | November 6–7, 2019<br />
Charleston Civic Center, Charleston<br />
Deadline: October 9, 2019
2018-2019 convention totals<br />
JUNIOR members total<br />
Alabama 2802 3880<br />
Arkansas 1487 1812<br />
Florida 1071 1509<br />
Georgia Elem 1651 2210<br />
Georgia 3213 3852<br />
Illinois 1116 1359<br />
Indiana 581 791<br />
Kentucky 4394 5955<br />
Louisiana Elem 2448 3558<br />
Louisiana 8590 10784<br />
Mississippi 4789 6489<br />
Missouri 1621 1987<br />
North Carolina 3212 4540<br />
Ohio 399 457<br />
Oklahoma 120 147<br />
South Carolina 3683 4575<br />
Tennessee 6455 8373<br />
Texas 1511 2001<br />
Virginia 1308 763<br />
West Virginia 470 763<br />
senior members total<br />
Alabama 1597 1974<br />
Arkansas 3444 3876<br />
Florida 907 1095<br />
Georgia 2418 2728<br />
Illinois 719 1058<br />
Indiana 913 1058<br />
Kentucky 2723 3088<br />
Louisiana 5439 6198<br />
Mississippi 3040 3548<br />
Missouri 2317 2647<br />
North Carolina 2058 2388<br />
Ohio 417 467<br />
Oklahoma 371 433<br />
South Carolina 1391 1629<br />
Tennessee 4144 4726<br />
Texas 1471 1679<br />
Virginia 944 1097<br />
West Virginia 596 684<br />
total 34909 40373<br />
total 50921 66894<br />
state students total for state conventions all<br />
junior 50921 66894<br />
senior 34909 40373<br />
total 85830 107267<br />
nationals<br />
oklahoma city, ok<br />
junior 9520<br />
senior 6284<br />
total 15804<br />
33
leadership summits<br />
year<br />
past leadership summit totals<br />
al/<br />
ga ar ky la ms mo nc sc tn<br />
fall<br />
total<br />
tn<br />
spring tx va student<br />
attendance<br />
2016-2017 308 272 185 349 489 1603<br />
2017-2018 209 503 385 365 294 589 516 545 161 3202<br />
2018-2018 273 375 356 332 409 306 607 334 294 226 639 254 4405<br />
• Arkansas, Kentucky, Texas, and Virginia Leadership Summits were added in 2017<br />
• Alabama/Georgia, South Carolina, and Tennessee (Spring) were added in 2018<br />
• Indiana is added in the spring of 2020<br />
• South Carolina is a two day event in 2019-2020<br />
• “Be A Leader Through Service” breakout session in 2019-2020<br />
BETA LEADER THROUGH SERVICE<br />
34
SERVANT LEADERSHIP STARTS NOW...<br />
YOU HAVE THE POWER TO CREATE THE CHANGE<br />
YOU WANT TO SEE IN THE WORLD!<br />
Example of New Curriculum:<br />
35
Junior Beta<br />
Summer<br />
Leadership<br />
Camp<br />
Junior Camp<br />
July 22-26, 2019<br />
Total Betas Attended:<br />
172<br />
2020 Junior Camp<br />
July 20-24, 2020<br />
Greeneville, TN<br />
36
JULY 8-12<br />
Senior Conference<br />
June 26-30, 2019<br />
Total Betas Attended:<br />
118<br />
37
38
INFUSE BREAKOUT SESSIONS<br />
Personal & Authentic: Designing Learning Experiences that Impact a Lifetime - Thomas Murray<br />
Electrifying Your Classroom - Full STEAM Ahead! - Ana Gonzalez<br />
Building a Better Beta - Kris Morris & DC Bridges<br />
Handbook 101 - National Sponsors<br />
Don’t Herd Cats! Chase Geese Instead! - Patricia Kline & Kimberly Kelly<br />
Tech Tools for Student Engagement and Teacher Effectiveness - Thomas Murray<br />
DIY Digital Breakouts - Becky Mathews<br />
Using Available Tools for ACT Preparation - Debbie Humphrey<br />
R.E.S.P.E.C.T. Find Out What It Means to Me”…and you, and most importantly, your students! - Clarke Scott<br />
STEMing It Up: Implementing STEM in BETA Club - Alicia Williams<br />
Impact of Beta - Leadership Ambassadors<br />
Learning Transformed: 8 Keys to Designing Tomorrow’s Schools, Today - Thomas Murray<br />
Bridges of Beta: How to Connect Beta Clubs in Your District - Stephanie Bristol/Ana Gonzalez/Anna Gawron<br />
Improving Practice through Service and Learning - Stanton Watson<br />
An End to Isolation - Dr. Kristy McIntyre<br />
Culturize – Every Student. Every Day. Whatever it Takes - Jimmy Casas<br />
“Back That Thang Up!” - Craig Jelks<br />
Teaching Confidence in Interpersonal Communication in the Digital Age - Lizz Gonzalez<br />
From BetaCon to Moving On - Rachel Strawn & Chaney Billips<br />
Mentors Matter! - Rennex Franklin<br />
An End to Isolation - Dr. Kristy McIntyre<br />
Live Your Excellence Starting Today! - Jimmy Casas<br />
39
40
finance<br />
41
Budget Proposal<br />
2019 / 2020<br />
Budget Proposal<br />
2019 / 2020<br />
Revenues:<br />
Senior Membership Fees $1,505,000<br />
Junior Membership Fees 2,200,000<br />
Alumni 5,000<br />
Leadership Summits Registration Fees 240,000<br />
Convention Registration Fees 1,900,000<br />
Membership Certificate Reprints 10,000<br />
Merchandise Sales 1,860,000<br />
Infuse 17,000<br />
Shipping 140,000<br />
Interest Earned 7,500<br />
$7,884,500<br />
Expenses:<br />
Personnel<br />
Salaries & Wages 1,730,000<br />
Pension Plan Expense 100,000<br />
Payroll Services/Contract Labor 85,000<br />
Payroll Tax Expense 175,000<br />
Insurance - Employees 180,000<br />
2,270,000<br />
Operations<br />
Insurance - Business 38,000<br />
Custodial Maintenance 17,000<br />
Office Supplies 45,000<br />
Postage 50,000<br />
Shipping 220,000<br />
Credit Card Processing 75,000<br />
Bank Fees 3,000<br />
Repair & Maintenance - Building 35,000<br />
Repair & Maintenance - Auto 7,000<br />
Repair & Maintenance - Grounds 20,000<br />
Utilities 40,000<br />
Uncollectable Accounts 5,000<br />
555,000<br />
Administrative<br />
Audit Fees 15,000<br />
Legal Fees 40,000<br />
Board Gifts and Expenses 16,500<br />
Subscriptions & Dues - Administrative 7,500<br />
Training/Development - Administrative 15,000<br />
94,000<br />
Convention<br />
Convention Costs 1,093,500<br />
Convention General Expenses 0<br />
Travel - Convention 281,000<br />
Sponsor Awards 15,000<br />
Infuse/Sponsor Training 199,000<br />
Officer Gifts 4,500<br />
Printing Costs - Convention 87,000<br />
LINK-Convention 500<br />
Training/Development - Convention<br />
1,680,500<br />
Information Technology<br />
Hardware 50,000<br />
Software 13,000<br />
Network 9,000<br />
Services 68,000<br />
Telephone 40,000<br />
Equipment Leases/Operation 20,000<br />
Training/Development - IT 2,000<br />
202,000<br />
Production Department<br />
Supplies 37,000<br />
Audio Video 962,500<br />
Production Travel 50,000<br />
1,049,500<br />
Marketing & Development<br />
Commissions 85,000<br />
M&D Promotional Items 35,000<br />
CRM 5,000<br />
M&D Service Hours Awarded 10,000<br />
M&D Conferences & Exhibits 1,000<br />
M&D LINK 8,000<br />
M&D - Advertising 15,000<br />
M&D Marketing Assistance 25,000<br />
M&D Special Supplies 15,000<br />
M&D - Travel 29,000<br />
M&D Printing Costs 15,000<br />
M&D Training/Development 5,000<br />
248,000<br />
Membership<br />
Printing Costs - Membership 76,000<br />
Training/Development - Membership 2,000<br />
Retention Program - Membership 35,000<br />
General Expenses - Membership 40,000<br />
Promotional Expense 5,000<br />
Pins Expense 94,000<br />
Alumni 20,000<br />
272,000<br />
Merchandise<br />
Promotional Items 690,000<br />
Discount/Promotions 5,000<br />
Travel - Merchandise 85,000<br />
POS System 6,000<br />
E-Commerce/Store Front 10,000<br />
Printing Costs - Merchandise 16,000<br />
Training/Development - Merchandise 2,000<br />
814,000<br />
Leadership Development<br />
Summer Leadership Conference 160,000<br />
Leadership Summits Expense 225,000<br />
Sponsor Stipend 25,000<br />
Program Support 10,000<br />
Printing 10,000<br />
430,000<br />
Finance Department<br />
Finance - Training/Development 7,000<br />
7,000<br />
Travel<br />
Travel - State Sponsors 58,500<br />
Travel - Board 125,000<br />
Travel - Internal Affairs 15,000<br />
Travel - Convention Committee 5,000<br />
Travel - National Officers 41,000<br />
Travel - State Officers 15,000<br />
Travel - Employee Search 3,000<br />
262,500<br />
Total Operating Expenses $ 7,884,500.00<br />
42<br />
Unaudited - Management Use Only<br />
Increase (Decrease) In Net Assets $<br />
-
THE NATIONAL HONORARY BETA CLUB<br />
(SCHOLARSHIP FUND)<br />
151 BETA CLUB WAY<br />
SPARTANBURG SC 29306-3012518<br />
Account carried by Raymond James & Associates Inc.<br />
Member New York Stock Exchange/SIPC<br />
August 30 to September 30, 2019<br />
The National Honorary Beta Club Sch Account Summary<br />
Account No. 42111396 Closing Value $2,421,778.21<br />
DAN FOSTER<br />
RaymondJames FinancialServices,Inc.<br />
RAYMOND JAMES FINANCIAL, SVCS | 1445 EAST MAIN STREET | SPARTANBURG, SC 29307 |<br />
(864) 582-1611<br />
Daniel.Foster@RaymondJames.com<br />
Raymond James Client Services | 800-647-SERV (7378)<br />
Monday- Friday 8 a.m. to 9 p.m. ET<br />
Online AccountAccess | raymondjames.com/clientaccess<br />
Value Over Time<br />
$2.53<br />
$2.40<br />
$2.28<br />
$2.15<br />
$2.02<br />
$1.89<br />
Value in Millions<br />
Investment Objectives<br />
Primary: Growth with a medium risk tolerance and a time horizon exceeding 10 years.<br />
Secondary: Income with a medium risk tolerance and a time horizon exceeding 10 years.<br />
Activity<br />
This Statement Year to Date<br />
Beginning Balance $ 2,401,329.63 $ 2,130,682.18<br />
Deposits $ 0.00 $ 0.00<br />
Income $ 3,316.03 $ 24,601.20<br />
Withdrawals $ 0.00 $ 0.00<br />
Expenses $ 0.00 $ (218.48)<br />
Change in Value $ 17,132.55 $ 266,713.31<br />
Ending Balance $ 2,421,778.21 $ 2,421,778.21<br />
Dollar-Weighted Performance<br />
See Understanding Your Statement for important<br />
information about these calculations.<br />
Performance<br />
Inception<br />
04/03/00<br />
This<br />
Quarter YTD 2018 2017<br />
Annualized Since<br />
04/03/2000<br />
0.10% 13.70% (6.11)% 13.44% 0.87%<br />
42111396-24-001 52F/5347<br />
$1.77<br />
10/14 09/15 09/16 09/17 09/18 09/19<br />
Asset Allocation Analysis Value Percentage<br />
5.63%<br />
11.07%<br />
4.29%<br />
US Equities $ 1,913,003.80 79.01%<br />
Non-US Equities $ 103,910.88 4.29%<br />
Fixed Income $ 268,314.27 11.07%<br />
Real Estate & Tangibles $ - -<br />
Alternative Investments $ - -<br />
Non-classified $ - -<br />
Cash & Cash Alternatives* $ 136,549.25 5.63%<br />
*Not all Cash & Cash Alternatives are liquid; $11,642.39 is<br />
embedded in investment products<br />
79.01%<br />
Morningstar asset allocation information is as of 09/27/2019 (mutual funds & annuities) and 09/19/2019 (529s).<br />
The National Honorary Beta Club Sch - Account Summary<br />
Page 1 of 18<br />
43
YOUR FUND STATEMENT<br />
Statement Period:<br />
8/1/2019 - 8/31/2019<br />
220 North Tryon Street<br />
Charlotte, NC 28202<br />
704.973.4500 or 800.973.7244<br />
www.fftc.org<br />
John Posey<br />
National Honorary Beta Club<br />
151 Beta Club Way<br />
Spartanburg, SC 29306<br />
Fund Number:<br />
Fund Name:<br />
2036<br />
The National Honorary Beta<br />
Club Fund<br />
Fund Type:<br />
Date Established:<br />
Asset Investment Strategy:<br />
Your Contact:<br />
Phone:<br />
Email:<br />
Quasi-Endowed Designated<br />
August 26, 2010<br />
FFTC - Active Long-Term<br />
Growth Deviré Robinson<br />
(704) 973-4511<br />
drobinson@fftc.org<br />
FUND BALANCE HISTORY<br />
NET ASSETS SUMMARY<br />
$ thousands<br />
Principal $ 1,866,586.35<br />
Income $ 236,040.96<br />
Spendable $ 343,640.31<br />
Non-Spendable $ -<br />
Net Assets $ 2,446,267.62<br />
SPENDABLE SUMMARY<br />
Beginning Balance $ 254,637.08<br />
Current Year Additions $ 89,003.23<br />
Current Year Distributions $ -<br />
Ending Balance $ 343,640.31<br />
STATEMENT OF FINANCIAL POSITION<br />
Cash and Cash Equivalents $ -<br />
Pledge Receivables $ -<br />
Other Receivables $ -<br />
Investments $ 2,446,267.62<br />
Illiquid Assets $ -<br />
Total Assets $ 2,446,267.62<br />
Grants Payable $ -<br />
Other Payables $ -<br />
Total Net Assets $ 2,446,267.62<br />
44
Fund Number:<br />
Fund Name:<br />
2036<br />
The National Honorary Beta Club Fund<br />
Statement Period:.<br />
8/1/2019 - 8/31/2019<br />
STATEMENT OF ACTIVITIES<br />
Period<br />
YTD<br />
Beginning Balance $ 2,475,427.19 $ 2,205,725.49<br />
Contributions $ - $ -<br />
Pledges $ - $ -<br />
Transfers In/Out $ - $ -<br />
Net Investment Earnings $ (27,804.55) $ 251,502.54<br />
Grants Approved $ - $ -<br />
Administrative Fees $ (1,355.02) $ (10,960.41)<br />
Other Expenses $ - $ -<br />
Ending Balance $ 2,446,267.62 $ 2,446,267.62<br />
FUND PERFORMANCE<br />
12-Month Return<br />
Note: Fund Performance represents returns net of both<br />
investment fees and administrative fees.<br />
-0.97%<br />
45
46<br />
membership
421<br />
warm<br />
clubs<br />
2018-2019 membership<br />
warm<br />
members<br />
11,763 11,541<br />
10,520<br />
customer<br />
service<br />
tickets<br />
applications<br />
processed<br />
alumni membership<br />
Started 2018/2019 with 316 members<br />
JULY 1 MEMBER JANUARY 6 MEMBERS<br />
AUGUST 6 MEMBERS FEBRUARY 9 MEMBERS<br />
SEPTEMBER 6 MEMBERS MARCH 19 MEMBERS<br />
OCTOBER 6 MEMBERS APRIL 18 MEMBERS<br />
NOVEMBER 2 MEMBERS MAY 24 MEMBERS<br />
DECEMBER 5 MEMBERS JUNE 147 MEMBERS<br />
TOTAL ALUMNI MEMBERS:<br />
565<br />
47
2018-2019 membership<br />
year-to-date<br />
july 938 NEW MEMBERS 7.2%<br />
august 5,012 NEW MEMBERS 3.6%<br />
september 29,930 NEW MEMBERS 3.5%<br />
october 51,612 NEW MEMBERS 5.8%<br />
november 42,736 NEW MEMBERS – 2.3%<br />
december 14,963 NEW MEMBERS – 32%<br />
JANUARY 20,882 NEW MEMBERS 16%<br />
FEBRUARY 21,604 NEW MEMBERS – 8%<br />
MARCH 21,639 NEW MEMBERS – 27.8%<br />
APRIL 25,475 NEW MEMBERS – 2.6%<br />
MAY 16,735 NEW MEMBERS – 14%<br />
JUNE 2,460 NEW MEMBERS – 12%<br />
TOTAL MEMBERS YTD:<br />
570,099 -4.25%<br />
school of distinction<br />
school of merit<br />
legacy award<br />
The Legacy Award<br />
recognizes Beta<br />
Clubs who celebrate<br />
25, 50 and 75 year<br />
anniversaries.<br />
48<br />
1,254 schools qualified<br />
for School of Distinction<br />
which is a 2% increase<br />
over FY2017-2018<br />
25: 133 schools<br />
50: 37 schools<br />
75: 12 schools<br />
2,781 schools qualified<br />
for School of Merit so far<br />
which is an 11% increase<br />
over this time last year.<br />
The deadline is April 26.<br />
alumni scholarship<br />
The 1934 Society, National Beta’s Alumni Association,<br />
gifted four scholarships to Summer Leadership. The<br />
two students going to Camp are Ryan Porter from<br />
Bridgewater Academy in South Carolina and Garrett<br />
Graves from Paulette Elementary in Tennessee. The<br />
two students going to Conference are Oluwasunmisola<br />
Odeyemi from Cedar Shoals High School in Georgia and<br />
Caroline McPherson from D’Arbonne Woods Charter<br />
School in Louisiana.
founder’s day<br />
• 26% more schools purchased shirts<br />
this year<br />
• 75% more shirts were purchased<br />
this year<br />
• 152% more banners were sent<br />
this year<br />
national beta<br />
decal<br />
A decal was sent to all schools with a Beta<br />
Club to display proudly on their school<br />
window. The decal was designed by a<br />
National Beta intern and alumna.<br />
Social Media: 99 posts on Twitter, 53<br />
posts on Facebook, and 194 posts on<br />
Instagram using #IAmBetaKind<br />
Contest Winners:<br />
1st – East Tennessee Homeschoolers (TN)<br />
2nd – Elbert County Middle (GA)<br />
3rd – Peniel Baptist Academy (FL)<br />
Postcard:<br />
THE FUTURE<br />
STARTS HERE<br />
Thank you for being<br />
a part of National Beta!<br />
Offering Beta to your<br />
students demonstrates your<br />
dedication to academic excellence,<br />
character building, leadership<br />
development and service involvement.<br />
The enclosed decal was created to<br />
display proudly on your school<br />
window. We appreciate your<br />
continued involvement in<br />
National Beta!<br />
Decal:<br />
School Decal Card.indd 1<br />
This decal was designed by a National Beta<br />
Intern and Alumna, Mikha Romero.<br />
NationalBETA<br />
7/18/2018 10:49:10 AM<br />
NationalBETA<br />
THE FUTURE<br />
STARTS HERE<br />
ACHIEVEMENT • CHARACTER • LEADERSHIP • SERVICE<br />
49
q1 Accomplishments<br />
• Sent all sponsors a “welcome back” email with a new Membership 101 document.<br />
• Updated designs for calendar, website sliders, School of Merit decal, School of Distinction<br />
postcard, and Educator of Excellence mailer<br />
• Executed a missing grades initiative<br />
• Rebranded the membership pins and certificates with our new logo.<br />
• Rebranded the look of the Alumni Association to appeal to our audience.<br />
• Rebranded our social media presence to be more student and sponsor focused.<br />
• Moved the School of Distinction award (10% growth over the previous year) deadline to<br />
April 24 so that schools who induct in the spring can qualify.<br />
• Included the School of Merit award (including all eligible grades) decal in the membership<br />
box as soon as they qualify so they don’t have to wait to receive their award until May.<br />
• Shipped 1,346 Educator of Distinction awards.<br />
• Launched sponsor gifts for years of service.<br />
• Launched the District of Distinction form in September, instead of January so the sales team<br />
can leverage it to bring in new clubs.<br />
50<br />
membership initatives for q2 – q3<br />
• Establish free shipping and $25 Beta Shop gift card promotion for all clubs that haven’t<br />
added members in 15-24 months.<br />
• Provide resources to add consistency and support for club induction ceremonies<br />
• Launch yearlong “We Over Me” service campaign<br />
• Execute “Do Something Good” day of service for Founder’s Day<br />
• Launch a new project called John W. Harris Educator of Excellence Award. This will go to<br />
all sponsors in the club who achieve all four requirements below. They will receive a<br />
pin, certificate, and be recognized at state convention.<br />
- Earn the National Beta School of Distinction<br />
- Earn the National Beta School of Merit<br />
- Bring students to ONE of the following National Beta events: Leadership Summit,<br />
State Convention or National Convention<br />
- Achieve one of the Service Project Tier Awards<br />
• Send sponsor pins for every 5 years up to 50 years, when we previously only sent pins up to<br />
25 years.<br />
• Update alumni landing page and introduce alumni membership for sponsors who did not<br />
have the opportunity to be in Beta as a student.
july<br />
New Sponsors created: 104<br />
Main Sponsors created: 39<br />
Total Sponsors with 1 year of service in<br />
September: 79<br />
august<br />
New Sponsors created: 822<br />
Main Sponsors created: 309<br />
Total Sponsors with 1 year of service in<br />
October: 768<br />
new sponsor<br />
retention<br />
september<br />
New Sponsors created: 873<br />
Main Sponsors created: 305<br />
Total Sponsors with 1 year of service in<br />
September: 795<br />
new sponsor program initatives for 2019-2020<br />
• Create resources for 1st year sponsors<br />
- Ready, Set, Go- gives an overview of most important things to accomplish in first year<br />
as a sponsor<br />
• Create how-to infographics for the sponsor site<br />
• Update/ add new resources to the sponsor guide on the sponsor site<br />
• Create social media posts geared toward sponsors<br />
• Work with National Sponsors to gather tips for new sponsors<br />
- What I wish I knew my first year<br />
- How to navigate convention/leadership<br />
- How to fundraise<br />
- Service ideas<br />
- Helpful tips for being a sponsor<br />
• Guide to Convention/ Leadership Summits<br />
• Webinars for first-year sponsors<br />
• Webinars for all sponsors<br />
• Sponsor forum topics for sponsors to discuss and exchange ideas<br />
• Create new email badges for sponsors anniversaries<br />
• Create a Sponsor’s guide to Lead by Serving<br />
• Create a fundraising guide<br />
• Induction tips<br />
• Criteria recommendations (based off the sponsor survey conducted last year)<br />
• Bulletin board borders, posters, notecards, Beta promo materials for the classroom<br />
• Create curriculum for Beta Club meetings<br />
• Create content for New Sponsor meetings at Convention<br />
• Update emails sent to new sponsors<br />
51
52<br />
merchandise
merchandise accomplishments<br />
• Successfully completed Inventory audit<br />
• Reorganized the warehouse streamlining the online order fulfillment process.<br />
what’s new?<br />
• Launched New Beta Shop<br />
• Implemented Shipstation to process online orders<br />
- Offering UPS and USPS as shipping options<br />
- By using Shipstation we can offer better shipping options to our customers that will<br />
save them on shipping and reduce our overall shipping cost<br />
• Designed new merchandise<br />
• Implemented the new Beta Club logo, designing graduation merchandise delivery<br />
December 2019<br />
• Implementing business cards added to shipments for accountability during the shipping<br />
process insuring completely satisfied customers<br />
53
convention sales over the years<br />
convention state 2016-2017 2017-2018 2018-2019<br />
KY JR $26,712.98 $36,731.00 $46,423.00<br />
LA JR $4,858.00 $43,225.00 $44,919.20<br />
GA JR $13,411.00 $42,360.00 $35,116.00<br />
TN JR $13,750.00 $32,344.50 $31,045.50<br />
AL JR $10,857.00 $26,280.00 $29,329.64<br />
MS JR $2,638.00 $29,000.00 $25,579.58<br />
LA SR $31,081.00 $14,903.50 $23,762.00<br />
KY SR $8,803.00 $9,945.50 $19,118.00<br />
SC JR $5,885.00 $20,206.50 $18,826.60<br />
VA JR $4,177.00 $17,056.00 $17,591.50<br />
NC JR $9,026.50 $14,917.50 $16,588.70<br />
AR SR $34,456.00 $14,193.00 $15,093.50<br />
MO JR $10,917.00 $11,146.50 $15,034.50<br />
TX JR $37,248.00 $17,795.10 $14,640.50<br />
TN SR $22,875.00 $9,457.10 $14,058.00<br />
MS SR $36,438.00 $20,364.00 $12,276.50<br />
AR JR $13,897.00 $14,253.00 $11,686.00<br />
TX SR $9,929.50 $6,736.48 $10,600.50<br />
AL SR $5,183.00 $6,166.50 $10,588.00<br />
IL JR $13,131.00 $6,978.00 $8,238.00<br />
FL JR $5,121.00 $14,251.00 $8,189.50<br />
MO SR $1,438.00 $10,829.00 $8,175.50<br />
IN JR / SR $8,542.00 $7,479.50<br />
GA SR $15,370.00 $8,242.50 $7,477.50<br />
NC SR $2,935.00 $6,786.60 $6,702.00<br />
VA SR $22,648.65 $7,289.75 $6,590.50<br />
IL SR $8,644.00 $2,887.00 $5,238.00<br />
WV JR / SR $17,146.00 $1,438.00 $5,027.20<br />
FL SR $7,210.00 $1,935.50<br />
OH JR /SR $4,358.50 $1,354.00<br />
OK JR / SR $13,498.25<br />
SC SR $476.00 $1,253.00<br />
54
Q1 SALES<br />
Q1 LEADERSHIP SUMMIT SALES<br />
DATE TOTAL SALES<br />
TN 2018 $2752.25<br />
TN 2019 $4018.09<br />
Q1 FOUNDER’S DAY SHIRT PRESALE<br />
YEAR SHIRTS SOLD<br />
2017 1072<br />
2018 1947<br />
2019 5546<br />
55
Analytics<br />
Ecommerce Overview<br />
All Users<br />
100.00% Sessions<br />
M2 Shop<br />
All Web Site Data<br />
Go to report <br />
Sep 22, 2019 - Oct 2, 2019<br />
Overview<br />
Revenue Ecommerce Conversion Rate<br />
$30,000.00<br />
10.00%<br />
$20,000.00<br />
5.00%<br />
$10,000.00<br />
… Sep 23 Sep 24 Sep 25 Sep 26 Sep 27 Sep 28 Sep 29 Sep 30 Oct 1 Oct 2<br />
Revenue & Conversion Rate<br />
Transactions<br />
Revenue<br />
$47,531.40<br />
Ecommerce Conversion Rate<br />
4.77%<br />
Transactions<br />
251<br />
Avg. Order Value<br />
$189.37<br />
Marketing<br />
Campaigns Internal Promotion Order Coupon Code Affiliation<br />
All Users<br />
All Users<br />
All Users<br />
All Users<br />
0 Transactions<br />
0 Impressions<br />
0 Transactions<br />
251 Transactions<br />
$0.00 Revenue<br />
$0.00 Revenue<br />
$47,531.40 Revenue<br />
$0.00 Avg. Order Value<br />
$0.00 Avg. Order Value<br />
$189.37 Avg. Order Value<br />
Product Product Revenue % Product Revenue<br />
1. Founder\'s Day Tee $38,450.00 81.09%<br />
2. Beta Induction Package $1,475.00 3.11%<br />
3. Honor Cords with Beta Charm $828.00 1.75%<br />
4. Bleed Beta Tee $612.00 1.29%<br />
5. Induction Plaque $605.00 1.28%<br />
6. State Pins $488.00 1.03%<br />
7. Property of Beta Tee $465.00 0.98%<br />
8. Senior Beta Induction Package $280.00 0.59%<br />
9. Black Classic Junior Short Sleeve Tee $255.00 0.54%<br />
10. Crest Motto Sweatshirt $225.00 0.47%<br />
© 2019 Google<br />
56
production<br />
57
PRODUCTION<br />
2018-2019 RECAP<br />
• 619 Custom Orders engraved for merchandise<br />
• $25,737.38 in profit and 77% profit margin on these orders<br />
• 12,088 plaques made for state conventions and nationals.<br />
• Over 21,000 total pieces engraved for all departments<br />
UPDATES FOR JULY 1 TO SEPTEMBER 30<br />
• State convention plaques are more than 50% completed. 6123 in total so far.<br />
• 88 Custom orders for a total profit of $5344.67 and 60% profit margin.<br />
• Over 400 Fundraising tumblers have been ordered.<br />
• Over 14,000 total pieces engraved for this year. Including plaques, name badges,<br />
portfolios, etc.<br />
• Logistics for state convention have been arranged with Palmetto Sound Works to minimize<br />
• trucking costs.<br />
• With the investment in camera equipment we have been working on multiple videos for<br />
social media and convention promo use.<br />
• Posted all available session recordings from 2017-2018 conventions to Vimeo for free<br />
online viewing.<br />
2019-2020 OCTOBER TO JUNE PLANS<br />
• Moving forward we will continue production of plaques, gift items, and other department<br />
needs<br />
• Continued creation of promo video<br />
• Planning for National Convention<br />
58
59
sales &<br />
Marketing<br />
sales &<br />
Marketing<br />
60
3,673<br />
CHANTELLA<br />
3,573<br />
ERIN<br />
597<br />
TOTAL<br />
clubs<br />
2018-2019 SALES<br />
wrap up<br />
10,163<br />
7,970<br />
TOTAL<br />
COLD<br />
MEMBERS<br />
TOTAL<br />
NEW MEMBERS<br />
4,900<br />
KELLY<br />
4,143<br />
ROXANNE<br />
TOTAL MEMBERS:<br />
18,133<br />
90<br />
JEFF<br />
1,754<br />
m&d/Other<br />
4,004<br />
Total Sponsors with 1<br />
Year of Service<br />
NEW SPONSOR RETENTION<br />
20,126 5.18<br />
TOTAL SPONSORS<br />
Average Years of<br />
Service per Sponsor<br />
4,811<br />
New Sponsors Added in<br />
FY 2018-2019<br />
61
2019-2020 SALES<br />
Q1<br />
95<br />
TOTAL<br />
clubs<br />
594<br />
TOTAL<br />
COLD<br />
MEMBERS<br />
0<br />
CHANTELLA<br />
548<br />
ERIN<br />
1,550<br />
TOTAL<br />
NEW MEMBERS<br />
485<br />
KELLY<br />
445<br />
ROXANNE<br />
445<br />
JEFF<br />
TOTAL MEMBERS:<br />
2,144<br />
221<br />
m&d/Other<br />
62
TRAVEL<br />
The sales team has kicked off the 2019-2020 school year by traveling to different<br />
areas within their assigned states.<br />
salesperson state area<br />
NC<br />
Western<br />
kelly phelps AR Little Rock<br />
FL<br />
IL<br />
Orlando<br />
Lake County School District<br />
erin emory SC Greenville County<br />
LA<br />
Jefferson Parish<br />
roxanne johnson GA Savannah<br />
IN<br />
Evansville<br />
jeff wilkins TN Memphis<br />
TX<br />
Dallas / Forth Worth<br />
chantella crosby KS Wichita<br />
PA<br />
Harrisburg<br />
63
marketing<br />
To promote Beta in advance of the sales team’s visits to North Carolina, Florida,<br />
Arkansas, Georgia, Illinois, Indiana, Kansas and Tennessee. Social media campaigns<br />
ran on Facebook and Instagram platforms. Teachers, administrators, counselors and<br />
gifted instructors in areas visited were targeted.<br />
TOtal reach results Total impressions<br />
People who viewed<br />
content<br />
227,338<br />
Clicks to our webpage<br />
13,835<br />
Number of times<br />
content was displayed<br />
381,888<br />
estimated ad recall total investment leads generated<br />
People who could<br />
recall ad after 2 days<br />
77 $2,278 23<br />
64
LOOKING AHEAD: PROJECTS AND GOALS<br />
SALES/MARKETING<br />
- The sales team is aiming and on track to achieve a 2% growth goal in new members.<br />
- Promote the LINK program through direct mail, email, social media and collateral<br />
material to grow clubs, foster mentorship and allow sponsors to earn funds for<br />
their club.<br />
- Develop digital sales starter kit materials to help reduce sales timeline.<br />
- Launch webinar education program to reach principals and superintendents.<br />
- Explore additional markets: mid-west homeschools, Department of Defense<br />
schools, etc.<br />
- Evaluate and continue social media campaigns to reach core and non-core states.<br />
GRAPHIC DESIGN / MARKETING<br />
- Standardize and create consistency in branding across all platforms including social<br />
media, website and email to establish one voice.<br />
- Improve club and organization culture by creating and sharing content with sponsors<br />
that provides value.<br />
LAUNCH SCHOLARSHIP PROGRAM<br />
- Allow 12th grade members added by the deadline date to apply.<br />
- Establish a new review team to select the top five scholarship recipients.<br />
LOGO & BRANDING<br />
65
66<br />
technology
SOFTWARE DEVELOPMENT ACCOMPLISHMENTS<br />
2018-2019 FISCAL YEAR HIGHLIGHTS<br />
• Removed payment requirement and other minor improvements to the scholarship app<br />
• Designed new simplified and clean look for the Beta Shop e-commerce site<br />
• Developed portal to upload talent/campaign skit music and provide details about their<br />
performance that will assist production<br />
• Created a visually appealing service hours tracker and made numerous improvements to<br />
the service hours entry form to support the new tiered service hours<br />
• Continued development for elementary convention registration<br />
• Improved LA District days registration<br />
• Selected video platform to host convention general session videos<br />
2019-2020 FIRST QUARTER HIGHLIGHTS<br />
• Implement integrated shipping solution allowing for flat rate and free shipping options and<br />
added USPS flexibility<br />
• Improved certificate reprint process providing greater visibility for sponsors and staff while<br />
integrating with new shipping platform<br />
• Created portal for convention coordinators to record competition results during the<br />
convention<br />
• Upgraded e-commerce platform improving speed, security while providing a modern<br />
shopping experience<br />
• Provided a custom tee shirt and product design option through the new Beta Shop<br />
ecommerce site<br />
• Identified version 1 feature set and begin design process for our mobile app<br />
67
SYSTEM/INFRASTRUCTURE ACCOMPLISHMENTS<br />
2018-2019 FISCAL YEAR HIGHLIGHTS<br />
• Successfully passed PCI Compliance<br />
• Setup new ecommerce and database server for new Beta Shop hosting<br />
• Rolled out new end user laptops and desktops<br />
• Select and test upgrade for Point of Sale system<br />
• Choose and configure new end user backup system Veeam<br />
• Improve sponsor login security and password management<br />
2019-2020 FIRST QUARTER HIGHLIGHTS<br />
• Deploy new Point of Sale system and hardware<br />
• Implement new server backup solution using Veritas Backup Exec<br />
• Configure cloud server backups to utilize Azure cloud services<br />
• Develop new database backup script allowing increased capacity and robustness<br />
new<br />
mobile app<br />
screen<br />
demo<br />
68
NATIONAL BETA CLUB IT STRATEGIC PLAN<br />
BETA CLUB MISSION<br />
Promote the ideals of academic achievement, character, service and leadership among<br />
elementary and secondary school students.<br />
BETA CLUB IT VISION<br />
Information Technology will be recognized as a high-performance team providing technology and<br />
customer service excellence that advances Beta Club’s mission and goals.<br />
GUIDING PRINCIPALS<br />
• Support the Beta Club IT Vision<br />
• Support National Beta Club Strategic Plan and Mission<br />
• Address either a pain point or emerging opportunity<br />
• Have widespread impact across Beta Club<br />
• Student and/or Sponsor focused<br />
STRATEGIC GOALS<br />
IT strategic goals can be divided into two categories:<br />
Initiatives<br />
Initiatives represent new distinct projects related to the National Beta Club strategic plan.<br />
These projects require the IT staff to develop new software or implement a new technology<br />
service.<br />
Priorities<br />
IT priorities require continued attention from the IT staff to ensure ongoing operations and<br />
improvements. These priorities do not have a start or end date, but rather represent areas<br />
where ongoing operational support and improvements are critical. The following<br />
IT priorities have been identified:<br />
• Information Security<br />
• Enterprise Architecture<br />
• IT Workforce Development<br />
• Ongoing system operations<br />
• Disaster recovery and business continuity<br />
Each priority has ongoing tasks and new initiatives. It is essential for the IT department to<br />
continually align these tasks with the National Beta Club mission and strategic plan.<br />
69
NATIONAL BETA CLUB IT STRATEGIC PLAN<br />
STRATEGIC INITIATIVES<br />
The following is a list of initiatives needed to achieve the National Beta Club’s strategic goals.<br />
Onsite convention results entry for coordinators<br />
Create a portal for convention coordinators to record competition results while at convention. The<br />
results will remain offline until they are officially announced from stage.<br />
Event API and database<br />
Develop a standard API to interact with different event types (convention, leadership, camp, etc)<br />
to encapsulate the complexity of each event type. In doing so, the underlying database structure<br />
will need to be changed. This will allow quicker development and deployment for the ever<br />
changing convention/leadership registration requirements.<br />
National / State convention registration<br />
Create new convention registration system utilizing the new Event API. User interface<br />
improvements will also be added during the redo. The current convention admin tools in our<br />
internal system will also need to be updated to utilize the Event API.<br />
Certificate reprint improvements<br />
The certificate reprint process needs to have full visibility for both the sponsors and membership<br />
staff. The initial development was created very quickly without fully defining the needs of both the<br />
sponsors and membership staff. The new process should follow the new membership application<br />
process.<br />
Membership tracker<br />
For a given membership application, provide a clean current status. Depending on payment type,<br />
the status goes from Awaiting Payment, Payment Received, Printing Certificates, Preparing Box to<br />
be Shipped.<br />
Sponsors years of service<br />
In order to begin recognizing sponsors’ years of service again, we need to fully define how years of<br />
service are to be tracked. We must then develop methods in our system to be able to track<br />
sponsors’ years of service across divisions and schools. As such, we will develop something like an<br />
audit trial for each sponsor to gain a complete history of each sponsor’s years of service.<br />
70
Alumni page<br />
Create alumni landing page. Current alumni page directly connects to the join the alumni<br />
association form. We will use content developed by the membership team.<br />
Mobile App<br />
Develop mobile app to enhance the convention experience for all attendees. Mobile app<br />
development will be outsourced. It is critical that we develop requirements and scope concisely<br />
and we get buy in from all leadership team before moving forward. The biggest risk of this project<br />
is the expense of producing an app that might not have all the features required.<br />
Roster management<br />
Update the “My Club” section of the sponsors website with improved roster management user<br />
interface and features.<br />
Scholarship updates<br />
Update scholarship application to reflect any changes made to the program. Make minor<br />
improvements based on current years feedback.<br />
Video platform<br />
Develop in-house video hosting platform to allow hosted videos of convention and other<br />
marketing initiatives without the limits our YouTube channel imposes.<br />
New sponsors site<br />
Explore the best user interface to use for a new sponsors website. Develop a new sponsors<br />
website that is user friendly and focuses on the major tasks sponsors need to accomplish on our<br />
website. Examine all features available and streamline where possible.<br />
Payment portal<br />
Create payment portal and account history section to the sponsors website. The account history<br />
will show all transactions and the ability to print an invoice/receipt. Integrated with the account<br />
history will be a payment option for any open invoices to be paid. The payment portal will integrate<br />
with our accounting system.<br />
Learning management system<br />
Setup a learning management system (LMS) to create online training opportunities for sponsors.<br />
The LMS will also issue digital badges and certificates of completion.<br />
Sponsor forum<br />
Create online discussion site where sponsors can hold conversations in the form of posted<br />
messages that will be moderated by staff members.<br />
71
Big Picture<br />
the big picture<br />
72
73
uptime<br />
uptime<br />
outages<br />
response<br />
time<br />
99.96% 57 532 ms<br />
check name uptime downtime outages<br />
response<br />
time<br />
Beta Shop 99.74% 1 h 51 m 00s 46 2115 ms<br />
Shield 99.98% 0h 9m 00s 2 433 ms<br />
Sponsors 99.99% 0h 6m 00s 4 342 ms<br />
SugarCRM 99.99% 0h 5m 00s 1 359 ms<br />
Mail Getaway >99.99% 0h 4m 00s 2 200 ms<br />
Zimbra >99.99% 0h 2m 00s 1 267 ms<br />
Betaclub >99.99% 0h 1m 00s 1 320 ms<br />
check name uptime downtime outages<br />
Zimbra<br />
IMAP<br />
response<br />
time<br />
100.00% 0h 0m 00s 0 224 ms<br />
74
www.betaclub.org<br />
Jul 1, 2018 - Jul 1, 2019<br />
▼<br />
Main Website Summary<br />
Users<br />
390,033<br />
Sessions<br />
740,693<br />
Pageviews<br />
1,741,422<br />
Bounce Rate<br />
52.2%<br />
How are site sessions trending?<br />
What are the top states by sessions?<br />
8K<br />
6K<br />
4K<br />
2K<br />
0<br />
Jul 1, 2018 Oct 31, 2018 Mar 2, 2019<br />
Aug 31, 2018 Dec 31, 2018 May 2, 2019<br />
Sessions<br />
Sessions (previous year)<br />
262 36,489<br />
Which channels are driving engagement?<br />
Goal: Engaged Users<br />
…<br />
Metro Sessions Pageviews<br />
1. Atlanta GA 79,729<br />
Sessions<br />
Pageviews<br />
2. Dallas-Ft. Worth TX 40,323<br />
3. Nashville TN 39,432<br />
Organic Search<br />
Direct<br />
Referral<br />
Email<br />
Social<br />
(Other)<br />
4. Charlotte NC 30,907<br />
5. Orlando-Daytona Beach-… 26,720<br />
6. Washington DC (Hagers… 25,961<br />
7. (not set) 23,214<br />
8. Greenville-Spartanburg-… 22,996<br />
9. Louisville KY 19,278<br />
10. Raleigh-Durham (Fayett… 18,684<br />
0<br />
250K<br />
500K<br />
750K<br />
1M<br />
1.25M<br />
1.5M<br />
11. New Orleans LA 16,619<br />
12. Birmingham (Ann and T… 15,691<br />
Engagement by Age & Gender<br />
18-24<br />
13. Paducah KY-Cape Girar… 15,646<br />
14. Baton Rouge LA 13,572<br />
15. Little Rock-Pine Bluff AR 13,563<br />
27.7%<br />
25-34<br />
35-44<br />
45-54<br />
16. Chicago IL 13,116<br />
17. Memphis TN 13,041<br />
18. Lafayette LA 11,161<br />
72.3%<br />
55-64<br />
19. Knoxville TN 10,936<br />
female<br />
male<br />
65+<br />
0 50K 100K<br />
20. Houston TX 10,696<br />
1 - 20 / 222<br />
< ><br />
75
sponsors.betaclub.org<br />
Jul 1, 2018 - Jul 1, 2019<br />
▼<br />
Sponsors Website Summary<br />
Users<br />
94,935<br />
5.7%<br />
Sessions<br />
260,230<br />
4.5%<br />
Pageviews<br />
1,366,049<br />
6.1%<br />
Bounce Rate<br />
25.1%<br />
5.1%<br />
How are site sessions trending?<br />
What are the top states by sessions?<br />
6K<br />
4K<br />
2K<br />
0<br />
Jul 1, 2018 Oct 31, 2018 Mar 2, 2019<br />
Aug 31, 2018 Dec 31, 2018 May 2, 2019<br />
Sessions<br />
Sessions (previous year)<br />
101 13,213<br />
Which channels are driving engagement?<br />
Goal: Engaged Users<br />
…<br />
Metro Sessions Pageviews<br />
1. Atlanta GA 25,452<br />
Sessions<br />
Pageviews<br />
2. Dallas-Ft. Worth TX 16,543<br />
3. Nashville TN 14,370<br />
Direct<br />
Organic Search<br />
Email<br />
Referral<br />
Social<br />
(Other)<br />
4. Greenville-Spartanburg-… 11,846<br />
5. Charlotte NC 9,120<br />
6. Louisville KY 7,603<br />
7. New Orleans LA 7,180<br />
8. Baton Rouge LA 6,736<br />
9. (not set) 6,351<br />
10. Birmingham (Ann and T… 6,139<br />
0 200K 400K 600K 800K 1M 1.2M<br />
11. Little Rock-Pine Bluff AR 6,014<br />
12. Raleigh-Durham (Fayett… 5,774<br />
Engagement by Age & Gender<br />
13. Paducah KY-Cape Girar… 5,522<br />
14. Lafayette LA 5,309<br />
18.8%<br />
18-24<br />
25-34<br />
15. Memphis TN 5,063<br />
16. Jackson MS 5,031<br />
35-44<br />
17. Oklahoma City OK 4,778<br />
45-54<br />
18. Knoxville TN 4,664<br />
female<br />
81.2%<br />
male<br />
55-64<br />
65+<br />
0 20K 40K 60K<br />
19. Chicago IL 4,133<br />
20. Hattiesburg-Laurel MS 4,122<br />
1 - 20 / 194<br />
< ><br />
76
Beta Shop Analytics<br />
Jul 1, 2018 - Jul 1, 2019<br />
▼<br />
Data From Google Analytics<br />
Users<br />
57,352<br />
31.4%<br />
Sessions<br />
88,119<br />
41.8%<br />
Pageviews<br />
422,316<br />
93.4%<br />
Bounce Rate<br />
40.7%<br />
-28.8%<br />
How are site sessions trending?<br />
What are the top states by sessions?<br />
1.5K<br />
1K<br />
500<br />
0<br />
Jul 1, 2018 Oct 31, 2018 Mar 2, 2019<br />
Aug 31, 2018 Dec 31, 2018 May 2, 2019<br />
Sessions<br />
Sessions (previous 366 days)<br />
1 14,690<br />
Which channels are driving engagement?<br />
Goal: Engaged Users<br />
…<br />
Region Sessions Pageviews<br />
1. Georgia 14,690<br />
Sessions<br />
Pageviews<br />
2. North Carolina 8,610<br />
3. Tennessee 7,354<br />
Direct<br />
Organic Search<br />
Paid Search<br />
Email<br />
Social<br />
Referral<br />
(Other)<br />
4. South Carolina 7,102<br />
5. Louisiana 5,610<br />
6. Texas 5,260<br />
7. Mississippi 4,393<br />
8. Alabama 4,338<br />
9. Kentucky 4,258<br />
10. Florida 4,246<br />
0 100K 200K 300K 400K<br />
11. Virginia 3,451<br />
12. Illinois 2,598<br />
Engagement by Age & Gender<br />
18-24<br />
13. Arkansas 2,191<br />
14. California 1,769<br />
15. Missouri 1,543<br />
24.6%<br />
25-34<br />
35-44<br />
45-54<br />
16. New York 1,383<br />
17. Oklahoma 774<br />
18. Ohio 767<br />
75.4%<br />
55-64<br />
19. Indiana 652<br />
female<br />
male<br />
65+<br />
0 10K 20K 30K<br />
20. (not set) 580<br />
1 - 20 / 335<br />
< ><br />
77
78<br />
staff service
staff service projects<br />
2019-2020<br />
September<br />
Our staff started delivering meals for Mobile Meals, a non-profit organization in<br />
Spartanburg which provides nutritious meals and services to the frail and homebound<br />
citizens in Spartanburg County. Each Monday, two staff members team up and take about<br />
an hour to deliver meals to 7-12 recipients.<br />
In addition to Mobile Meals, our staff held a School Supply Drive for the Hope Center for<br />
Children in Spartanburg County. The Hope Center for Children serves children, parents,<br />
and families in Spartanburg through counseling, offering mental health services, sheltering<br />
children & young adults, and much more. The shelter receives new children on their campus<br />
throughout the year and are always in need of school supplies. As a staff, we collected 333<br />
pencils, 22 3-ring binders, 31 spiral notebooks, 60 packs of filler paper, 134 ink pens, 10<br />
backpacks, 7 calculators, 16 highlighters, 26 folders, 800 index cards, 5 pencil pouches, 3<br />
bottles of glue, and 3 packs of erasers.<br />
october<br />
Our staff will collect personal care items to create care packages for nursing home<br />
residents at a nearby nursing home in Spartanburg.<br />
november/december<br />
We will participate in The Salvation Army’s “Angel Tree” program. This program allows<br />
individuals to “adopt” the child of a family in need and provide Christmas gifts for the child.<br />
National Beta will adopt 15 “Angels” in Spartanburg this Christmas season.<br />
79
january<br />
We will be teaming up with a local Elementary School to read to kindergarteners.<br />
february<br />
Our staff will make Valentine’s Day cards to send to children at St. Jude Children’s Research<br />
Hospital.<br />
In addition, in February we will have a service project devoted to the needs of shelter<br />
animals in Spartanburg County.<br />
march<br />
We will be volunteering at our local Soup Kitchen. The Spartanburg Soup Kitchen is open<br />
for lunch 365 days a year and serves between 350-500 guests per day.<br />
april<br />
Staff will sponsor 2 high school students for prom. We will provide money for their attire,<br />
dinner, ride, etc.<br />
may<br />
We will participate in Relay for Life at USC Upstate.<br />
In addition, we will organize a game of BINGO, complete with prizes, at a local nursing<br />
home in Spartanburg.<br />
80
Let Us Lead<br />
by Serving Others<br />
BETACLUB.ORG