University of Kentucky Student Organization Handbook

OFFICE OF UNIVERSITY EVENTS
Student organizations plan a massive variety of events. From recurring
organization meeting times to one-time events, there are endless possibilities
for organization events. The Office of University Events has made it easy and
accessible for all student organizations to acquire on-campus spaces for their
events. An overview of the guidelines and resources surrounding organization
event planning can be found here.
E V E N T M A N A G E M E N T
S Y S T E M
The Event Management System (EMS) is the
online scheduling system managed by the
Office of University Events used to request
campus space. Student organizations have
access to the available campus spaces at free
or highly discounted rates.
In order to have access to the Event
Management System, you must be listed as
an EMS Contact in your organization’s
BBNvolved roster and your organization's
registration must be approved for the
current academic year.
Based on the reservation category, there are
different deadline for submitting your event.
However, it is recommended to request
space a minimum of 2 weeks in advance, as
all event requests must be reviewed and
process by University Events staff.
Visit meetatbigblue.uky.edu to login and
reserve space.
RESERVATION
CATEGORIES
Meeting Space
Request - for any type
of recurring or one time
organization meetings
Conference & Event
Space Request - for
any one-time events;
can request up to one
year in advance
Campus Recreation
Indoor Space Request
Outdoor Space
Request
Tabling Request
Tailgate Request
Event Proposal - for
event approval for a
campus space not
available through EMS
Cats Den Request
Q U E S T I O N S A B O U T E V E N T S ?
Office: Suite A151, Gatton Student Center
Website: uky.edu/events Phone: (859) 323-8054 Email: events@uky.edu