The Woman's Exchange-3

EXPENSE POLICY
Responsibility fo the President, Board of
Directors, Committee Chairpersons
Refer to Article VI, Section 3A of the By Laws
which state "The Board of Directors shall
authorize the expenditure of all funds for
the normal operation fo the organization",
and Article VIII, Section A, which states "The
Executive Committee may act for the Board
of Directors between meetings as
necessary".
A. "Normal Operation" means those items
which occur on a monthly basis such as
utility bills, telephone bills, employee
payroll, etc.
B. Required repairs of air conditioning,
sprinkler system, broken dish washer, ice
machine, etc. will be authorized by the
House Chairperson after reviewing the cost
of the repair with the House Treasurer and
notifying the President. Quotes from
vendors should be requested and received in
writing prior to the repair taking place, if
possible. These will be considered "Normal
Operation", as well.
C. Committee Chairs will be given budgets
which will assist in managing the normal
operation of the budgets. Exceptions to the
budget will be discussed with the House
Treasurer and the President and changes
made as required. Those exceptions will be
reviewed with the Board of Directors, or the
Executive Committee. In the event of an
emergency the President will be notified.
D. The Shop Committee will be authorized
to expend funds for merchandise and
supplies. At least one trip to market will be
taken yearly. Approval of funds for The
Woman's Exchange Gift Shop will be
through the Gift Shop Treasurer or
Committee Chairperson.
E. For reimbursement, all receipts for
budgeted expenses must be attached to a
check request form and placed in the
appropriate Treasurer's folder.
F. Each year The Woman's Exchange will be
represented at the Federation of Woman's
Exchanges' annual meeting. Our delegate
will be the Consignor Chair or her designee.
Other members may attend and be
reimbursed depending on funds available.
G. Expenses, other than for normal
operation, must be presented to the Board
of Directors for approval at the monthly
Board meeting, or to the Executive
Committee.