Denver Area Panhellenic Recruitment Guide

DAP2020

Recruitment

Guide

DENVER AREA

SORORITY AND FRATERNITY

Panhellenic




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Dear Potential New Member,

Congratulations on your decision to participate in Panhellenic

Recruitment at your chosen university! Panhellenic Recruitment is

one of the most exciting times of year for the fraternity and sorority

community, and we are hopeful that you will have an enjoyable and

positive experience.

Panhellenic sororities strive to offer young women the opportunity

to become well-rounded individuals through high academic

standards, leadership involvement, social opportunities,

philanthropy, service, and networking.

We hope this presentation will give you a glimpse of the recruitment

process, some helpful hints to make the most of your upcoming

experience, and what sorority life is all about. There is no single

blueprint to follow as each school runs its own recruitment process.

However, we hope that by covering the basics you will be able to

navigate your school’s recruitment with ease.


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The very first step in a successful recruitment is to register

with your university’s Panhellenic Recruitment. You can

usually find this either on the university website, or using your

favorite search engine. Once you locate this website, do some

research. Most of these sites will be a valuable source of

specific information for your recruitment. After a little

research, register for recruitment. There will be a fee usually

around $100. This fee covers the cost of running recruitment.

Once you are registered, they will send you additional

information.

The following pages will provide additional information about

Panhellenic organizations and general recruitment. It includes

a sample resume and information on recommendation

letters. At the end of the presentation, there is a Google form

to complete for us to send to local representatives of

Panhellenic organizations. While we cannot guarantee they

will be able to complete a recommendation, we will make

sure they receive your information. Make sure to follow all

instructions and give as much information as possible.

We encourage you to be yourself and have fun! As you

consider making this life-long commitment, take some time

to reflect on your personal values and what you hope to gain

while being in a sorority. We wish you successful recruitment

and hope that you find your sisters for life.


Recruitment Terms

Active Member

An undergraduate sorority or fraternity member

who has been initiated by his or her chapter and is

in good standing with their university and

national organization.

Continuous Open Bidding (COB)

A process where bids may be extended and

accepted any time during the school year

other than Formal Recruitment. A limited

number of chapters are eligible to participate

in COB, and if they do participate, they have

very limited spots available.

Alumna or Alumnae

An initiated woman of a sorority or fraternity who

has graduated or is no longer an active member

but is in good standing with the chapter and

remains a member for life.

Badge

An insignia of fraternity or sorority membership

worn by initiated members. Each NPC member

has her own badge.

Bid

A formal invitation to join a sorority or fraternity.

Bid Day

The last day of recruitment when Potential New

Members receive invitations (bids) to join

chapters. The NPC Unanimous Agreements state

there is to be no alcohol use or men associated

with Bid Day.

Formal Recruitment

A designated membership recruitment

period comprised of a series of events hosted

by each sorority or fraternity. Formal

recruitment is scheduled and governed by

the Panhellenic Council.

Fraternity or Sorority

A values-based social organization typically

designated by Greek letters.

Initiation

A ritual ceremony that brings new members

into full membership of a sorority including its

lifelong benefits. Once a woman is initiated

into an NPC sorority, she is ineligible for

membership in any other NPC sorority.

Legacy

A woman whose mother, sister, and/or

grandmother is an initiated member of an

NPC sorority. Qualifying legacy status and

initiation policies differ by organization.


Membership Recruitment Acceptance Binding

Agreement (MRABA)

A document each PNM completes immediately

following the events of Round 4/Preference stating

her membership preferences for the chapter(s) she

visited during this final round of recruitment. The

PNM ranks the sorority/ies she would accept a bid

from in preferential order. This is a binding

agreement, stating the PNM is willing to accept a

bid from any chapter she lists on her MRABA. If she

receives a bid to a chapter she lists and declines it,

she is ineligible to join another Panhellenic

organization at that university until the next formal

recruitment period. If she does not receive a bid to

membership, she is eligible for continuous open

bidding. The MRABA is also used for continuous

open bidding.

New Member

A woman who has accepted a Panhellenic bid but is

not yet an initiated member.

Philanthropy

An organization’s designated cause to which they

serve and/or raise money.

Potential New Member (PNM)

Any woman interested in becoming a Panhellenic

member who is eligible to participate in recruitment

and join a chapter according to the Panhellenic

Council’s requirements.

Pledge

A promise made by a new member. It is a verb and

should not be used as a noun to describe new

members.

Quota

The number of Potential New Members to

which each chapter can offer bids during formal

recruitment. This is determined by a formula

involving the number of chapters and the

number of women participating in bid

matching.

Recommendation or Reference

A written letter or statement from an alumna

following her organization’s guidelines

introducing and recommending a Potential

New Member for membership.

Recruitment Guides/Counselors

Panhellenic women carefully selected and

trained to guide Potential New Members

through the formal recruitment process.

Counselors disassociate from their respective

chapters to remain completely neutral during

the formal recruitment process.

Single Intentional Preference

When a woman who has attended more than

one preference events lists only one chapter on

her MRABA following preference round.

Strict Silence

The period of time after the close of preference

events and before the distribution of bids where

there is no communication between Potential

New Members and sorority women.

Preferencing

Describes the process by which a PNM enters

her priority preferences after each round.

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The Recruitment Process

Recruitment can be a whirlwind experience. Many campuses will schedule recruitment for 3-5

consecutive days. Schedules may vary by campus and may occur over two weekends, over an

academic calendar break, before the academic term begins or over a long weekend.

Recruitment Orientation

College may host an orientation at the beginning of the recruitment process. This event usually

explains all the policies and rules, along with an overview of the schedule to PNMs.

Recruitment Counselors

PNMs may be split into groups that are led by recruitment counselors. These women are

trained to provide support and guidance to you throughout the process. They are well versed in

the policies, expectations, and options available to you and they will provide an unbiased

perspective to assist you in your decision making. Depending on your campus, you may or may

not know which chapter she is a member of as it should not influence your recruitment

experience and ultimately your personal choice in selecting your sorority.


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Mutual selection process

In Round 1, potential new members will visit each chapter. This will be your first

introduction to the entire community and all of your options for

membership. Panhellenic recruitment is a mutual selection process. As chapters

are evaluating PNMs against the values and expectations of their organization,

you are ALSO evaluating the chapters. You should use this time to get to know

each chapter and ask about things that you value. For example, if you value

being in a service-oriented organization, you can ask the member(s) you meet

about the service opportunities provided by their chapter. Learn more about the

opportunities each organization offers to see which organization you most

connect with. It is important to continue to keep an open mind as you meet

chapter members rather than relying on preconceived notions or secondhand

information. After each round of recruitment, you will prioritize which chapters

you would like to visit during the next round. At the same time, chapters are

prioritizing which PNMs they would like to invite back for the next round. This

mutual selection process may mean not all PNMs a chapter invites will return to

the chapter during the next round and not all PNMs will receive invitations back

to chapters they listed at the top of their priority list. You may receive an

invitation to a chapter you have indicated as a low priority. Consider this an

opportunity to get to know the chapter further as they have identified you as

someone who fits the values and expectations of their organization.

Membership Recruitment Acceptance Binding Agreement (MRABA)

After Round 1, you will attend fewer and fewer events as you narrow down your

preferences for membership in each subsequent round. The final round, called

preference round, you may be invited to visit up to two chapters. After the

preference round, you will fill out what is called the Membership Recruitment

Acceptance Binding Agreement or MRABA. This agreement will ensure you are

informed of all of your options in completing primary recruitment. Once you

submit this agreement, you are agreeing to accept an invitation of membership

from whichever groups that you have listed on your form. If you receive an

invitation to membership and choose not to continue with your membership in

that organization, you will be ineligible to join another organization until the

next primary recruitment on the same campus.



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Do your research to know the sororities on your campus. Visit their chapter websites along

with the websites of their inter/national organization. You can get a sense of their

philanthropic and service events, scholarship requirements, and opportunities for involvement

the chapter has on campus.

Ask the right questions of the chapters during events. Consider the mutual selection process

like an interview. Chapter members will be asking questions about you, but this is an

opportunity for you to get to know the chapters as well. Decide what is important to you, what

you are looking for out of a sorority, and then do your best to learn which chapters match with

those characteristics.


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Recruitment Tips

Clothing

Though not everyone’s fashion sense is the same, your attire at recruitment is part of

your first impression. As you think about what you’ll wear for each round, remember to

present yourself appropriately in each situation.

Each campus outlines recommended attire for each round of recruitment. Review the

materials provided to you by the College Panhellenic; it will be very helpful. In general,

each round becomes progressively dressier.

Remember comfort is important – be comfortable in what you wear so your personality

is what stands out.

Comfort also means being aware of the weather and your travel options. Make sure you’ll

be cold or warm enough depending on when recruitment is held. Also be mindful you

may be walking A LOT. Make sure that your shoes are comfortable enough to go from

one chapter/event facility to another.

Keep an open mind

Try not to develop pre-conceived notions of chapters before meeting their members.

Recruitment is about your experience meeting the chapters and finding your home.

Keep in mind what you are looking for might be different than what your friends and

family members are looking for - there are different chapters for different people, so

focus on the best fit for you! Don’t let others decide for you what feels right to you.


Be Yourself

Along with being confident, be comfortable with who you are, and show the chapters your

individual personality. Be authentic in your interactions with chapter members because

trying to act like someone you aren’t will not help you decide if you are a good fit for them,

nor will it give them an accurate portrayal of who you are. Think about your purpose for

joining a sorority and what you are looking to accomplish in college. The more clarity you

have around what you are looking for, the more likely you are to make the best possible

decision in the recruitment process.

Be Polite

You may get asked the same question by 10 different people, you may be tired or your feet

may hurt, but be sure to be polite to whomever you speak with at all the chapters you visit.

Take Notes

It’s good to take notes after each event. This way you won’t get confused about chapters

after long days. Jot down the top three things you liked or didn’t like and maybe a hint

about the people you spoke with.

Get Plenty of Rest

Probably most important of all is to make sure you get plenty of rest each night. It’s hard to

put your best foot forward when you’re tired or sick, and getting sleep is the best way to

prevent this.

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Conduct

Having good conduct is an expectation of all members of the fraternity and sorority

community, both throughout the recruitment process as well as during your new

member education, active membership, and alumna status. Fraternal organizations

should make our college communities a better place and you have the power to help

ensure that by behaving appropriately and encouraging others to do so as well.

Sorority members swear an oath in their initiation ceremonies that bind them to live

up to the highest moral codes. Our conduct must always reflect these high ideals.

Being a member of a sorority is a privilege and there are certain expectations to ensure

each member is receiving a great experience and the organization collectively is

having a positive impact in the community - if everyone follows these, we can ensure

an awesome experience for all members.


What to Include in Your Resume

Name

Address

Cell Phone Number

Email Address

This should be at the top of your resume and should be easy to see and read

Education

High School and address

Graduation Date

Class Rank

GPA (weighted and unweighted)

Dual Credit/AP Courses

ACT/SAT Scores

Just list this information, no explanation is needed.

Personal Information

Date of Birth

College Attending with your class (Class of XX)

Intended Major (If you have one)

Mother (Name both married and maiden, college, degree)

Father (Name, college, degree)

Again, just list this information, no explanation is needed.


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Honors and Awards

This is the time to brag, tell them about all the scholastic and extracurricular

achievements you can think of, be sure to include the year and short description.

High School achievements only.

Leadership Positions

This section is extremely important. It can be combined with Honors and Awards

if needed.

Extracurricular Activities and Interests

This is where you can list anything you haven’t already. Church, Clubs, Hobbies.

Only provide descriptions if it cannot be understood without one.

Community Involvement

List all volunteer work, remember only high school information. Only provide

descriptions if needed.

Employment

Where, length of time worked, and brief description. Babysitting and paid

tutoring count.

Greek Affiliations

List all affiliations for Mother, Father, Siblings, Grandparents, Cousins. List

Sorority/Fraternity name, Chapter, University, and pledge year.


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Social media is monitored before and throughout sorority life. Make

sure your accounts reflect who you are as a person and

Social

does

Media

not

contradict Panhellenic ideals. Chapters use social media as a recruiting

tool to show you their best moments. While they are fun to see and

interact with, know that the day-to-day may look different. These

accounts should not be the only basis for your preferences, so don’t

count any chapter out before you meet them in person.

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Other Resources

We hope you now have some insight into sororities and recruitment. Thank you to the National

Panhellenic Council (NPC) for providing the information and pictures used to create this

presentation. For more information, please visit their website as well as your College Panhellenic

website. The college Panhellenic sites will provide important dates and registration information

for recruitment.

Also, consider doing a little research about the chapters on your campus by visiting the

inter/national sorority websites.

Other Great Places to Check Out:

NPCWomen.org

TheSororityLife.com

College Panhellenic Websites

Inter/national Sorority Websites

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