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Texoma Bride Guide | Issue 008 | Winter/Spring 2021

The Texoma Bride Guide is a wedding planning magazine and local vendor directory dedicated to bringing couples and the top wedding professionals in the Sherman/Denison/Durant area together.

The Texoma Bride Guide is a wedding planning magazine and local vendor directory dedicated to bringing couples and the top wedding professionals in the Sherman/Denison/Durant area together.

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THE VENUE

THE VENUE

• Is our date available?

• Are there others looking to rent your

venue on our date?

• What is the facility rental fee, and what is

included in that fee?

• What is the length of the facility rental?

Are there overtime fees if the wedding

reception lasts longer?

• For outdoor weddings, what is the

alternative plan if it rains?

• When can we get into the facility to

begin decorating for the wedding?

QUESTIONS TO ASK

• Is there, or can you set-up, a coat room?

• Are candles or open flames allowed?

• Does the site have any noise or music

restrictions?

• Are there any decorating restrictions?

• Will there be another event on the site

during, before or after ours? If so, how

will this impact our event?

• What on-site staff do you provide for the

day of the wedding?

• What type of clean-up is required?

PREPARING FOR THE UNKNOWN

The day has finally arrived. It’s your wedding day! You’ve been planning this event down to

the very last detail for over a year and nothing could go wrong. Except when it does. Best

case scenario, it rains on your big day and you must rent an expensive tent for your outdoor

ceremony and reception at the last minute. Worst case scenario, someone drinks too much at

your reception, drives under the influence, gets in a crash, and ends up suing you.

Wedding insurance exists to protect your investment in your big day from circumstances

beyond your control. We also recommend that you check with each of your vendors to see if

they have their own insurance so you don’t pay for overlapping coverage.

There are two different types of wedding insurance available, which provide different types of

protection for you, your venue, and your wedding. Be sure you understand the differences:

Wedding Liability Insurance: Some venues require couples to purchase this for protection in

the event of injuries, property damage or alcohol-related accidents.

• What is the required deposit and when

is it due?

• When is the balance on the facility fee

due?

• What is the cancellation policy?

• Is there a fee for security personnel?

• Will there be enough parking for my

guests?

• Do you offer valet services?

Cancellation/Postponement Insurance: In case of unpredictable illness, inclement weather, no

show vendors, damage to gifts or to the bride’s dress, etc.

Please note that the above statement is for informational purposes only. All statements are

subject to the provisions, exclusions, and conditions of the applicable policy. For an actual

description of all coverages, terms, and conditions, please speak with an insurance agent.

CEREMONY VENUE

• Are there changing rooms for the bridal

party?

• Are there picturesque locations for

photos, both inside and out?

• Do you have an in-house pianist or

organist that we could use?

• Is there a podium and/or a microphone?

Is there a sound system?

• Will you allow photographs and videos

during the ceremony?

RECEPTION VENUE

• Is there an in-house caterer or a list of

preferred caterers? If so, are they

exclusive caterers, or can we bring in our

own?

• Are there on-site kitchen facilities? What

do they include?

• Do you allow alcohol to be served? If so,

what are your policies?

Learn more about our favorite Texoma

venues at tbgvendors.com/venues

Before signing a contract with your wedding venue, ask if there are any special

permits you need or ordinances to note regarding noise, alcohol or time

restrictions. Also consider special permits you may need for a reception held on

private property. A backyard reception in may require parking permits from the

city beforehand so guests don’t need to worry about their vehicles.

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