PMM_July 21_LowRes

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Jacksonville, FL

Permit No. 796

Because You Asked...

Featuring Betsy Barbieux

CAM, CFCAM, CMCA, PROFESSIONAL DEVELOPMENT COACH,

FLORIDA CAM SCHOOLS, LLC

Betsy,

I have a closing coming up. The day before

the closing, the board is having a meeting to

discuss a possible special assessment for a

large project. The meeting has already been

noticed to the owners. Since the special assessment

has not been approved, but likely

will be, does this need to be disclosed in

the estoppel? I don’t have any firm numbers

yet so I’m not sure what I should do. Thanks!

— Lori

Lori:

Paragraph E on the 2017 statutory estoppel form

gives you a place to indicate a possible special assessment.

I would disclose that one is being voted

on, but the amount is unknown or, if you have

an idea of the total special assessment, you could

give a max figure.

— Betsy

• • • •

Betsy,

I am told that Chapter 720 prohibits board

members from voting via e-mail. Yet our

Board President uses this tactic regularly.

Where is the 720 regulation that addresses

board members voting action?

— Cheryl

Cheryl:

Board members cannot vote via e-mail. Section

720.303, Florida Statutes, states: (2) BOARD

MEETINGS.— (a) Members of the board of

administration may use e-mail as a means of

communication but may not cast a vote on an

association matter via e-mail.

Also, Section 720.303(3) MINUTES.— A

vote or abstention from voting on each matter

voted upon for each director present at a board

meeting must be recorded in the minutes.

— Betsy

• • • •

Betsy,

Our board doesn’t regularly vote for

monthly financial allocations from our

budget; they approve a budget for the

year. Then they allow any expenditures to

be paid throughout the year without any

additional votes from the Board or community

membership at board meetings.

If there are new additions, the president

takes a vote of board members via e-mail

or relies on board members to find monies

within the existing approved budget. Then

the new expenditure is automatically approved

and paid out of budget funds without

any vote. I know this is not correct;

where can I see this in the statutes?

— Sharon

Sharon:

You won’t find a statute to answer this question.

It is a matter of best business practices and accounting

procedures. Once budget items are

approved, there is no need to vote on paying the

bills. As a best practice, someone on the board or

other designated person should approve invoices

and other expenses that are not routine such

as tree trimming or pump repair just to make

sure the work was done. You likely have built

into your annual budget some miscellaneous or

contingency funding for unexpected expenses.

— Betsy

• • • •

Betsy,

Our President is basically running our community;

he decides when he will discuss

certain topics/concerns with all Board members

or just a few. Others are not informed

about these issues as he determines. Also,

he doesn’t include information on the Board

agenda so the Board is not prepared for the

meeting and owners don’t know what topics

on which they may comment. Is there anything

in the statutes to address this behavior?

— Sandford

Sandford:

The power is in the members. If they don’t like

the way the president is running the association,

the members should vote in new board members

and have them elect another president. Unfortunately,

most small communities without

a CAM are run by one person – the only one

willing to put forth the time and effort to get

anything done.

Meetings for condominium and cooperative

boards of directors are to have a notice posted

48-hours in advance with an agenda that has

all agenda items specifically designated. Nothing

new may be added to the agenda after it is

posted; nor can agenda items be added during

the meeting. Owners may comment on the

agenda items only; no open comments.

— Betsy

• • • •

Betsy,

A President allows board members to be

Committee Chairpersons and Board Liaisons

which is contrary to our organizational structure.

There is no accountability for Board

members controlling what their committees

are doing in conducting business and

expending monies. Is there any information in

the statutes regarding these actions?

— Sherry

Sherry:

There is no law as to who may or may not be on a

committee except for the Fine (Appeals) Committee.

If there is any direction about the creation

and function of committees, it will likely

be in your Bylaws.

— Betsy

• • • •

HAVE A QUESTION FOR BETSY? SUBMIT YOUR QUESTIONS VIA EMAIL: BETSY@FLORIDACAMSCHOOLS.COM

Betsy Barbieux, CAM, CFCAM, CMCA, is an information leader in Florida community association living. She is an expert in the rights and obligations

of owners as well as the board of directors and association management. If you live in Florida, there is a good chance you are a part of a community

association. Since 1999, Betsy has educated thousands of managers, directors, and service providers. So whether you are an owner, board member, or

CAM, she provides training and coaching for all. Betsy is a member of CAI National, FCAP, former member of the Regulatory Council for Community

Association Managers, featured columnist in industry publications, and host of CAM Matters on YouTube:

www.youtube.com/c/cammatters. Florida CAM Schools, LLC, www.floridacamschools.com, 352-326-8365.

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INDUSTRIES

FEATURED

IN THIS ISSUE

Access Systems .............................................................................................. 8

Air Conditioning ............................................................................................. 8

Awnings and Marine Canvas .................................................................... 11

Bulk Trash Pick-Up ........................................................................................ 12

Cleaning and Maintenance ........................................................................ 13

Compactors ...................................................................................................... 14

Electrical Contractor .................................................................................... 15

Fans ...................................................................................................................... 16

Fencing ............................................................................................................... 16

Fire ........................................................................................................................ 18

Flooring ............................................................................................................... 19

Floor Coatings ................................................................................................. 20

General Contractors ..................................................................................... 20

Impact Windows and Doors .................................................................... 21

Office Spaces and Cabinetry ................................................................... 21

Painting ............................................................................................................... 22

Patio Furniture and Repairs ...................................................................... 23

Paving .................................................................................................................. 26

Plumbing ............................................................................................................ 27

Pressure Cleaning .......................................................................................... 28

Roofing................................................................................................................ 28

Sidewalk Repairs ............................................................................................ 31

Underground Plumbing .............................................................................. 32

Water Heaters .................................................................................................. 33

Index ..................................................................................................................... 34

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6 JULY 2021 - For All Your Property Management Needs - www.PropertyManagementMagazine.com

22,000 Magazines Mailed Monthly to Property Managers, HOAs, Condo Associations & Co-Ops - TO ADVERTISE CALL (877) 717-6780

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AIR CONDITIONING

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ACCESS SYSTEMS

8 JULY 2021 - For All Your Property Management Needs - www.PropertyManagementMagazine.com 22,000 Magazines Mailed Monthly to Property Managers, HOAs, Condo Associations & Co-Ops - TO ADVERTISE CALL (877) 717-6780 9

AIR CONDITIONING

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22,000 Magazines Mailed Monthly to Property Managers, HOAs, Condo Associations & Co-Ops - TO ADVERTISE CALL (877) 717-6780 11

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COMPACTORS

ELECTRICAL CONTRACTOR



FANS

FENCING

FENCING



FIRE

FLOORING



FLOOR COATINGS

IMPACT WINDOWS AND DOORS

GENERAL CONTRACTOR

OFFICE SPACES AND CABINETRY



PAINTING

PATIO FURNITURE AND REPAIRS







PAVING

PLUMBING



PRESSURE CLEANING

ROOFING

ROOFING



ROOFING

ROOFING SIDEWALK REPAIRS

How Can We

Help You?

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Email suggestions to

info@propmanmag.com




UNDERGROUND PLUMBING

WATER HEATERS

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Near You

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INDEX

Access Control Systems

Fire Alarm Systems Security Inc, Page 5, 18

Smart Entry Systems, Page 8

ADA Ramps

Amaran Group LLC, Page 6, 26

Big T Trip Hazard Repair, Page 31

Air Conditioning Sales, Repairs

& Maintenance

Cooling Experts, Page 9

Neighbors A/C, Page 8

T & D Air Conditioning, Page 10

Air Duct Work



Air Purifiers



Alarms


Architect Support

PCI (Perillo Construction Inc.), Page 20

Asphalt Overlays & Repairs


Omega Maintenance, Page 28

Asphalt Striping & Seal Coatings


Automated Recycling Systems

Recycling-Solution, Inc, Page 14

Awnings

A to Z Awnings & Marine Canvas, Back Cover, Page 11

Balconies

All Fencing and Repair, Page 16

Boat Interiors


Breaker Panel Replacements

Hypower Inc, Page 15

Build-Out Services


Built-Ins

The Closets Company, Page 21

Bulk Trash Pick-Up

Junk Removal Crew, Page 12

Cabinetry


Canopies


Car Stop Installation & Removal


CCTV


Commercial Cleaning

ACL Cleaning Systems, Page 13

Commercial Refridgeration

& Heating Repairs


Compactors


Concrete Curbing


Concrete Garbage &

Dumpster Enclosures


Concrete Resurfacing,

Restoration & Repairs



Concrete Walls & Columns


Conference Room Remodeling


Construction Services


Demolition Services


Disinfection & Sanitation Services


Drain Pumping

Plumbing Experts, Page 27

Duct Cleaning


Dryer Vent Cleaning


Dumpster Rentals


Electrical Contractor


Emergency Board-Up Services

Ameriglass 24/7 Emergency Repair, Page 21

Emergency Lighting


Epoxy Coatings

Slip Guard Floor Solutions, Page 20

Fans

Dan’s Fan City, Page 16

Faucets


Fencing


CBR Fabricators, Page 17

Fertilization


Fiber Optics


Fire & Burglar Alarms


Fire Inspections


Fire Protection Services


Fire Pumps


Floor Coatings

Color Restoration Painting & Construction, LLC, Page 22

Premier Coatings, 3, 19


Flooring


Garage Floor Coatings


Gate Opening Systems


Gates



General Contractor


Robin Enterprises Inc. Coastal Roofing, Page 29

Generators


Glass Installations, Repairs

& Replacement


Glass Partitions


Grease Traps


Gutter Cleaning & Maintenance



Gutter Installation & Repairs



Heat Pumps


High-Rise Trash Chute Services


Holiday Lighting


HVAC Service



Hydro-Excavation

Bob Smith Plumbing, Page 32

Impact Windows & Doors



Indoor Air Quality Solutions


Intercom Entry Systems


Irrigation Installation & Repairs


Janitorial & Porter Services


Junk Removal



Kitchenettes


Landscape Lighting


Landscaping Design & Installation


Landscaping Services


Lawn Service & Maintenance


LED Lighting


Lighting


Marine Canvas & Upholstery


Non-Slip Treatments & Coatings


Office Spaces


Outdoor Furniture

Dr. Strap, Page 24, 25

Sun & Beach Patio Furniture, Page 23

Outdoor Furniture Upholstery



Painting

Color Restoration Painting & Construction, LLC, Page 22



Parking Lot Floor Coatings


Parking Lot Lighting


Parking Lot Repairs


Parking Lot Striping


Patio Furniture



Patio Furniture Repairs & Restoration



Patio Remodeling


Paver Sealing


Paving


Pipe Replacement



Plumbing



Pool Cleaning & Maintenance


Pool Service & Supplies


Pressure Cleaning




Property Maintenance


Railings



Restoration Services


Retractable Awnings


Roof Cleaning


Roof Coatings

360 Roofing Services Inc, Page 30


WeatherTight Systems, Front Cover, Page 28

Roof Maintenance


RCI Roofing, Page 30


Roof Repairs




Roofing




WeatherTight Systems, Front Cover, Page 28

Security Cameras


Sewer Line Replacement



Sidewalk Repairs & Replacement



Speed Bump Installations


Stair Railings


Storage Solutions


Storefronts


Structural Repairs


Structural Steel


Stucco Repairs



Surge Protection


Tenant Project Management


Tenant Turnover Cleaning



Toilets


Trash Chute Repairs, Maintenance,

Cleaning, Parts & Service


Trash Pickup Services



Trip Hazard Repairs


Tunneling for Plumbing Repairs



Underground Plumbing



Walkway Repairs


Water Heaters


Water Heaters Only, Page 33

Water Leak Detection




Water Pumps


Waterproofing



Welding Services


Window Repairs


Window Replacement



22,000 Magazines Mailed Monthly to Property Managers, HOAs, Condo Associations & Co-Ops - TO ADVERTISE CALL (877) 717-6780

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