rules for accreditation - International Biathlon Union

RULES FOR 

ACCREDITATION 

2006 - 2010 VERSION 4.0 

10 TH November 2009 

CONTACT IBU 

International Biathlon Union 

Peregrinstraße 14 

A-5020 SAlzbuRg 

Austria 

Phone +43-662-855050 

Fax +43-662-8550508 

E-mail biathlon@ibu.at 

www.biathlonworld.com 

CONTACT PLARAS 

PLARAS ACCREDITATION SYSTEMS 

lange gasse 11b 

D-83435 bad Reichenhall 

germany 

Phone +49 -171-735 23 66 

Fax +49-86 51-71 79 48 

E-mail info@plaras.com 

www.plaras.com 

INTERNATIONAL BIATHLON UNION 

IBU RULES FOR ACCREDITATION 2006 - 2010 PAGE 1

INDEX 

1. Introduction 

2. Obligations of the OC 

3. Duties of PlARAS 

4. Timetable 

5. Season and Trimester Accreditations 

6. biathlonfamily Club 

7. Access guides 

8. Formats 

9. Forms 

10. Accreditation Cards 

11. VIP Vouchers 

12. board and lodging for PlARAS 

13. Set-up Diagram and Premises 

14. Checklist 



1. INTRODUCTION 


The IBU shall carry out the entire accreditation procedure for all WCH, Y/JWCH, Summer Biathlon WCH, WC 

and EC and bear the costs for the respective services provided, which consist of the following: 

• Layout production for the Rules for Accreditation in a pdf file 

• The services provided by the IBU accreditation agency consisting of 12 working days per BWC, 7 working 

days per WCH/JYWCH, 9 working days per ECH and 8 working days per Summer WCH 

• Provision of an online portal for entering and accessing accreditation data, and the online importing and 

exporting of team data with SIWIDATA material (prints, cards, slides, etc.) 

• Travel costs for PLARAS, the accreditation agency commissioned by the IBU, at the respective valid (charter) 

flight rates for athletes 

• Lodging and board/drinks for PLARAS at the respective valid rates for athletes. 

The Rules for Accreditation were approved by the IBU Executive Board in June 2006 and stipulate the mandatory 

accreditation system for the specified IBU events based on applicable IBU regulations. 

The implementation of the Rules for Accreditation is the responsibility of the IBU Secretary General and her 

representatives at the event venues; the IBU Race Director at the competition venue and the IBU Communication 

Director in the area of administration and media. The latter two shall coordinate with regard to the zoning 

of the event area and also cooperate closely with regard to the fulfilment and implementation of the accreditation 

regulations. 

During the preparation phase and the actual events inside and outside of the venue, the IBU Communication 

Director serves as the contact and liaison person for the National Federations, TV companies, marketing 

agencies and the respective Organizing Committee (OC) in accreditation matters. 

The Secretary General supervises the due fulfilment of the IBU – PLARAS general contract. 

PLARAS will be present at the venue with an event operator for the duration of the event and issue accreditation 

in accordance with the Rules for Accreditation. 

In the event of any queries, which are not adequately resolved by the Rules for Accreditation, the Race Director 

shall be contacted for sporting matters and the Communication Director shall be contacted for administrative 

and media matters. Both shall work in close cooperation with regard to the daily coordination. 

IBU Secretary General e-mail: nicole.resch@ibu.at Mobile: +43-676-84149818 

IBU Communication Director e-mail: peer.lange@ibu.at Mobile: +43-676-84149815 

IBU Race Director e-mail: franz.berger@ibu.at Mobile: +43-676-84149817 

Contact person at PLARAS: 

Brigitte Bentele e-mail:brigitte@plaras.com Mobile: +49-171-7352366 


1. INTRODUCTION 


In individual cases, the IBU Executive Board reserves the right to approve deviations from the Rules for 

Accreditation through the IBU Headquarters, if their necessity is justified. Furthermore, the Executive Board 

reserves the right to grant persons additional access authorization in individual cases. 

At the end of every season and by 30 April of each year, the IBU Communication Director, in cooperation with 

the IBU Secretary General and the IBU Race Director, shall compile a final season report, stating the experiences 

in this area, in preparation for a meeting with the two members of the Executive Board commissioned 

by the IBU Executive Board. 

After the meeting, which should take place by the latest one week before the annual meeting with the OCs of 

the IBU, a draft of the new version of the Rules for Accreditation will be compiled and presented at the IBU–OC 

meeting. 

The exchanges and discussions from the meeting will be integrated in the Rules for Accreditation for the next 

Executive Board meeting and then approved and published. 

2. OBLIGATIONS OF THE OC 

The OC shall name a local Head of Accreditation, state his/her details in the invitation to the respective event. 

He/She will contact PLARAS at least two months before the event. It is his/her responsibility to support 

PLARAS in its provision of services on behalf of the IBU. 

For the duration of the event, the Head of Accreditation shall be available as a point of contact in the office 

during opening hours and is authorized and empowered by the OC to make the necessary decisions on site. 

Furthermore, in accordance with the respective IBU event declaration, at least two to three persons will be 

provided at no cost to assist PLARAS for the entire duration of the event or, if need be, up to five persons on 

the main arrival days until the beginning of the first competition. 

The organizer of the event shall support PLARAS in terms of transport to and from the event, e.g., by providing 

complimentary shuttles services to and from the airport and shuttle services at the venue. 

If a charter flight or other flights are organized for the event, PLARAS will be granted the same conditions as 

the athletes of the National Federations for up to two of its staff and their baggage. 

PLARAS will be provided with an ADSL/WLAN connection and landline in order to fulfil its responsibilities at 

the venue. This shall occur at no cost and from the day of its arrival until the day of its departure 

The organizer will provide suitable facilities for accreditation, as well as furniture, such as desks, chairs and 

counters. The facilities should be at least 40m², dry and light, and be equipped with a stable power supply. 

The facilities should be easily accessible to the accreditation team and their vehicle and there should be suitable 

parking spaces for the duration of the production of accreditation. 

During the event, the organizer is responsible for securing PLARAS’ materials against theft, destruction, confiscation 

and the illegal copying of company software and data. The organizer is fully liable for any claims for 

damages from PLARAS. 


3. DUTIES OF PLARAS 

The duties of PLARAS are as follows: 

• Production of season and trimester accreditation 

• Exclusive realization of the general competition accreditation 

• Production of VIP vouchers (max. 1,000 per WC and 2,000 for the WCH) 


• Checking the declarations of commitment/arbitration agreements/anti-doping declarations 

• Collection, preparation and maintenance of team biographies at and outside the venue for use by the data 

and time keeping service of the IBU and the IBU web site 

• Production of digital portrait photos for IBU media products (accreditation, biathlon calendar, IBU magazines, 

IBU website) and, as far as possible, for use by the National Federations and OCs outside of the competition 

season 

• Provision of the accreditation data in the PLARAS Online Center. 

4. TIMETABLE 

Day before the first official arrival day PLARAS arrives by 2200 hours 

First official arrival day 0800 to 2000 hours 

Second official arrival day 0800 to 2000 hours 

Training day(s) before the first competition day 0800 to 1900 hours 

Competition days 0800 to 1900 hours 

Last competition day 0800 till start of the last competition 

This plan represents a basic timetable, which may then be customized in coordination with the OC of the respective 

event and also allow for individual opening hours 

5. SEASON AND TRIMESTER ACCREDITATIONS 

There are two types of long-term accreditation that are valid solely for the 9 World Cup events: 

• Trimester accreditation for teams 

• Season accreditation for other groups of people 


5.1 TRIMESTER ACCREDITATION FOR TEAMS 


The registration for the trimester accreditation is made by the teams (including team staff) using the IBU 

online team registration tool on www.biathlonworld.com. Registration is made as of the first World Cup event 

of a trimester, i.e., BWC 1, 4 and 7. 

The trimester accreditation for teams (including team staff) will be issued upon the arrival of teams at World 

Cups 1, 4 and 7. If there are changes within the team or to the status of team staff members, an event accreditation 

will be issued at the next World Cup. 

The trimester accreditation does not replace the required registration or entry for the event. 

The IBU will issue teams with no more than 3 trimester accreditation cards bearing a Z, allowing access to the 

OC’s VIP area (max. 1 team captain, max. 1 men’s head coach, max. 1 women’s head coach). 

The remaining team staff and athletes have access to the Biathlonfamily Club. 

5.2 SEASON ACCREDITATION FOR OTHER GROUPS 

These season accreditation cards feature green markings and will be issued to person who can prove that 

their presence is necessary at almost all World Cups because of their area of responsibility. The season 

accreditation will be issued at the accreditation office upon arrival at the respective World Cup events. 

Season accreditation does not replace the obligation to register with the OC and at the local accreditation 

office. Any necessary parking permits will also be issued there. 

6. BIATHLON FAMILy CLUB 

The Biathlon Family Club should be open daily from the first official training day to the last competition day 

from 1000 to 1700 hours and, in the case of evening competitions, until the end of the last competition. The 

opening times should be coordinated with the Race Director. 

The following drinks should be served during all opening hours: coffee, tea, mineral water and juices. 

The following food should be served during all opening hours: snacks, sandwiches and soups. 

The following meals should be served for lunch, and in the case of evening competitions, for dinner: warm 

pasta dishes and/or warm basic food consisting of potatoes/rice, vegetables and meat/fish. 


7. ACCESS GUIDES 

The IBU and the OC shall each name one person to guide 

individuals or groups of up to 7 people, who do not have 

the access authorization normally required, around areas 

that would otherwise be off limits to them. 

During this time, the access guides are responsible for 

those individuals. In general, this is the IBU Communication 

Director for the IBU. 


This arrangement applies particularly for special guests of honour, sponsors and observer groups. 

Furthermore, the IBU President, the IBU Secretary General and the president/chief of the local OC may also 

take people without the corresponding access authorization into these areas. The total number of persons 

having such special authorization has hereby been listed conclusively. 

The two access guides shall hand out special access cards to the individuals or group members (see example 

above), which will be collected afterwards. These cards are valid for the entire year and can be obtained in the 

accreditation office from the PLARAS staff. This will make it easier for the access inspectors to identify the 

people in question. 

8. FORMATS 

During the main competition time, areas 3b, 4a and 4b 

will be accessible only to those team staff members 

wearing the corresponding extra card. These cards 

will be issued at the first World Cup of each trimester 

(BWC 1, 4 and 7). 

The same applies for the service staff of the corresponding 

partner and supplier companies, who are 

issued one 4a and one 4b card per company. 

At the WCH and World Cups, the general media zone 

9 will be divided into five sub-zones (a– e) according to 

the format list. 

Regarding the classification of the OC, the Rules for Accreditation follow the Organizer’s Guide. PLARAS must 

be notified of any deviations no later than seven days before the beginning of the event. PLARAS must be notified 

of the names and details of members of OC groups no later than at their arrival at the venue. 

OCs will have the opportunity to register OC leadership positions and OC staff members using the online tool 

provided by PLARAS in accordance with the Accreditation Guide. 

Comments on the guest hosting areas: 

Z VIP area for IBU sponsors, their contingents, for the IBU itself, important guests of the OC and the 

representatives of IBU companies and service groups (e.g., APF, adidas, Fischer, etc.), high-level representatives 

of the National Federations (president, secretary general, sports and marketing directors 

and team leadership). 

Y Biathlonfamily Club (please refer to section 6) 

e.on Ruhrgas IBU World Cup Biathlon e.on Ruhrgas e.on Ruhrgas IBU World IBU Cup World Biathlon Cup Biathlon e.on Ruhrgas IBU Worl 


e.on Ruhrgas IBU World Cup Biathlon 

SEASON 2009 I 2 010 SEASON SEASON 2009 I 22009 010 I 2 010 SEASON 

IBU 

SEASON 

ACCREDITATION 

2009 I 2 010 

IBU ALL AREAS 

SEASON 2009 I 2 010 

1 2 3 

3B WoMEN 

UkR 

X An area reserved for providing the volunteer staff with food, for particular companies, or for people who 

have purchased VIP tickets. 

No additional access authorization may be requested for accreditation cards in the categories Z, Y and X. 

IBU RULES FOR ACCREDITATION 2006 - 2010 PAGE 7 

ÖSTERSUND 

SWE 

hochfIlzEN 

pIllERSEETal pokljUka 

AUT 

SLO 


SEASON 2009 I 2 010 

1 2 3 

3B MEN 

UkR 

ÖSTERSUND 

SWE 

hochfIlzEN 


AUT 

SLO 


ACCREDITATION SYSTEMS www.plaras.com 

SEASON 2009 I 2 010 

1 2 3 

4a WoMEN 

UkR 

ÖSTERSUND 

SWE 

1 Ski test and waxing areas, team cabins 

2 Course 

3 Shooting range area 

A Ramp / Penalty Loop 

B Coaching Area 

4 Start, warm-up and finish exit area 

A Warming up Area before Start 

B Finish exit area 

5 Start/finish areas 

6 Competition office 

7 Technical areas electronic timing/electronic targets, etc. IBU 

8 Doping control areas 

9 Media areas 

A Presscenter 

B Mixed Zone SEASON 

C Media Area at Shooting Range 

D Fotographer Areas 

E TV Compound / Commentary Positions 

Z VIP Areas 

Y Biathlon Family Club 

X OC Special hosting areas 

hochfIlzEN 


AUT 

SLO 


SEASON 2009 I 2 010 

1 2 3 

4a MEN 

UkR 

ÖSTERSUND 

SWE 

hochfIlzEN 


AUT 

SLO 

ACCREDITATION 

2009 I 2 010 

The bearer of the accreditation has to comply with the rules of IBU and has to register shortly at 

the local accreditation office. The accreditation has to be shown open to local authorities and is 


not transferable. Misuse can lead to confiscation of accreditation. 

IBU ALL AREAS 


SEASON 2009 I 2 010 

1 2 3 

4B WoMEN 

UkR 

ÖSTERSUND 

SWE 

hochfIlzEN 


AUT 

SLO 


SEASON 2009 I 2 010 

1 2 3 

4B MEN 

UkR 

ÖSTERSUND 

SWE 

hochfIlzEN 


AUT 

SLO 


1 Ski test and waxing areas, te 

2 Course 




4 Start, warm-up and finish ex 





7 Technical areas electronic ti 


9 Media areas 

A Presscenter 

B Mixed Zone 

C Media Area at Shooting Range 


E TV Compound / Commentary Po 

Z VIP Areas 


X OC Special hosting areas 

The bearer of the accreditation has to 

the local accreditation office. The acc 

not transferable. Misuse can lead to co

IBU- ACCREDITATIONS Season 2009/10 

as of 05.11.2009 

RESTRICTED AREAS for special personal groups 

1 = Ski Test & Waxing Areas &Team Cabins 

2 = Course (outside of stadium) 

3 = Shooting Range Areas 

3a = Shooting Range Ramp + Penalty Loop 

3b = Shooting Range Coaches Zone 

4 = Start-Warm-up and Finish Exit Areas 

4a = Warming up Area before Start 

4b = Finish Exit Area 

5 = Start- and Finish Area 

6 = Competition-Office 

7 = Technical Areas (Timing/Electronic Target-Computer Areas,TV Interface,Photo-Finish) Operational Areas 

8 = Antidoping Control Area 

9 = Media Areas 

9a = Presscenter 

9b = Mixed Zone 

9c = Media Area at Shooting Range 

9d = Fotographer Areas 

9e = TV-Compound and Commentary Positions 

Z = VIP Area(s) 

Y = Biathlonfamily Club 

X = OC Staff Service Center 


a. X mandatory to be given 

b. X recommended by IBU but free to OC Z Contingents based on 

c. not allowed to be given IBU 

d. depends on the different places - individual decision Infront Austria 

OC Hospitality 

recommended for IBU-Season Accreditation 

recommended for IBU-Trimester Accreditation 

main subordinate description of groups / colour of accreditation card access to restricted areas 

symbol symbol 1 2 3a 3b 4a 4b 5 6 7 8 9a 9b 9c 9d 9e Z Y X 

A IBU only the people directly in charge for IBU 

201 A EBI EB-Member IBU X X X X X X X X X X X X X X X X X X * 

202 A MFI Mainfunctions IBU X X X X X X X X X X X X X X X 3ab and 5 only for Race Director can take people without access 

203 A TDI Technical Delegate X X X X X X X X X X X X X X X X X X permission with them 

204 A IRI International Referee X X X X X X X X X X X X X X X 

205 A ADI IBU-Medical Delegate / IBU Medical Assistant X X X X X X X X X X X X X X 

206 A COI Member IBU-Committee X X X X X X X 8 only for Medical Committee 

207 A STI Staff IBU (Headquarter) X X X X X X X 

* contingent only for those IBU EB members which costs are NOT taken over by OC 



T TEAM 

101 T A T H Athlete X X X X field to play access with bib 

102 T CHD Team Leader (1 person per Team) X X X X X X X for 3a/4a/4b special access card per Trimester 

103 T CHM Head Coach Men (1 person per Team) X X X X X X X for 3a/4a/4b special access card per Trimester 

104 T CHW Head Coach Women (1 person per Team) X X X X X X X for 3a/4a/4b special access card per Trimester 

105 T COA Coach X X X X X for 3a/4a/4b special access card per Trimester 

106 T MDP Medical Personnel X X X X X X for 3a/4a/4b special access card per Trimester 

107 T P A D Personnel Administrative X X X X X 

108 T PTC Personnel Technical X X X X X for 3a/4a/4b special access card per Trimester 

109 T PRE Press Attache X X X X X X X X X intensive check of real function (appr. 5 persons 2009/2010 season) 

M MEDIA-Press / TV / Radio 1 2 3a 3b 4a 4b 5 6 7 8 9a 9b 9c 9d 9e Z Y X 9a-d due to individual capacaties 

301 M JOU Journalists X X X 

302 M FOT Fotographers X X X X X 

303 M FJO Fotojournalist / Internet X X X X X 

304 M TVH TV-Reporters/Editors of Hostbroadcaster X X X X X X X X X 

305 M TVP TV-Reporters/Editors with priority (special contract) * X X X X X 

306 M TVN TV-Reporters/Editors normal status X 

307 M EBH Camera Teams of Hostbroadcaster (EB-Teams) X X X X X X X X X X X X 4a/4b/5 only one camera 

308 M EBP Camera Teams of TV with priority (EB-Teams) * X X X X X X X 4a only by Wild Card via Hostbroadcaster (total 2 per BWC) 

309 M EBN Camera Teams of TV normal status (EB-Teams) X X 

310 M RAD Radio Reporters/Editors X X X X 

Remark: Annual Accr. only for about 10-12 high valued Media representatives 

V VIP 

main subordinate description of groups / colour of accreditation card 1 2 3a 3b 4a 4b 5 6 7 8 9a 9b 9c 9d 9e Z Y X 

symbol symbol 

401 V IOC Members of IOC /Pr./SG of International Fed. X X X X X X X X X X 

402 V EBC Company of IBU-EB Members X X X X X X X X 

403 V TDC Company of TD / International Referees X 

404 V NFI Pres./SG of IBU Member Fed. and company X X X X X X X max. of 2, only official repr. Of Pr/SG 

405 V IAM Infront Austria-Management X X X X X X X X X 

406 V SIA IBU Honors and Awards Recipients and company X Olym. Winners, IBU Vip Pin&Zero Club. a.comp. 

407 V MSI IBU Main Sponsors (ruhrgas,viessmann,DKB.) a.comp. X X X X X X X X 

408 V SGP IBU Supplying Gold Partners (adidas......) X X X X X X X X only high representatives (not staff) 

409 V SSP IBU Supplying Silver/Bronze Partners X X X X X X X 

410 V VIP VIP X 

G GUEST 

501 G OBS Observer of other OC´s (up to 5 Leadership-Positions) tour with IBU or OC Access Guides,VIP up to decision OC 

502 G GEB Guest of Executive Board / IBU X strong limitation 

503 G OCG Guests of OC 

504 G A T H Relatives of Athletes (quota up to OC) X up to OC 

505 G BAS Basic Accreditation free entrance 

S SERVICE 1 2 3a 3b 4a 4b 5 6 7 8 9a 9b 9c 9d 9e Z Y X "travel staff" 

601 S IAS Infront Austria Staff X X X X X X X X X X X X X X X X Z only for work purpose,catering in "Y" 

602 S SRT Shooting Range Technicians (Hora,Kurvinen) X X X X X X X X 

603 S SVS Service: Ski,Sticks,Wax,Cloth X X X X X 4a/4b per special access card one per company, 9a one per company,Z max. 5 per partner company/ 3 supplier company 

604 S SVG Service: Rifles,Amunition X X X X X 4a/4b per special access card one per company, 9a one per company,Z max. 5 per partner company/ 3 supplier company 

605 S DST Data Service and Timing (SIWIDATA, Zingerle,...) X X X X X X X X X X X X X X X 

606 S ACR Accreditation Staff (PLARAS) X X X X X X 

608 S TVH Staff of Homebroadcaster X X X X X X X 3a - 7 due to individual list of HB 

609 S TVP Staff of TV/Radio with priority * X X X X X 3a - 7 due to individual list of HB 

610 S TVR Staff of TV/Radio normal status X X 



6 1 1 S VSS Video Wall /Speaker Systems (special company) X X X X X X X X X X X X 

612 S MSS Staff of Main Sponsors IBU (Erdinger etc.) X X X Z only for work purpose, catering in "Y" 

613 S LSS Local OC-Sponsor Service X X X X X X X X X X X X X X X 

Cc OC-Leadership Positions 

1 2 3a 3b 4a 4b 5 6 7 8 9a 9b 9c 9d 9e Z Y X 

701 Cc OCC Chairman of OC X X X X X X X X X X X X X X X X X 8 for Chairman of OC, as far as outside active Doping Control 

702 Cc OCP Presidency of OC (up to about 5 people) X X X X X X X X X X X X individial due to working position 

703 Cc OCS Chief of Competition /Competition Secretary X X X X X X X X X X X X X X X X X X 3a-5+8 for Chief of Competition as far as outside of active Doping Control 

704 Cc OCD Group Chiefs of Committee X X X X Stadium,Course,Range,Timing,Media due to individial position 

705 Cc OCO Officers and Supervisors of Competition Committee X X X X individual due to their tasks 

706 Cc OCA Medical Doctor of OC X X X X X X X X X X X X X X X X X X 

707 Cc OCM Member of OC X X 

708 Cc OCH Honourary Members of OC X 

709 Cc reserve 


Cs OC-Staff local OC Staff 

1 2 3a 3b 4a 4b 5 6 7 8 9a 9b 9c 9d 9e Z Y X 

801 Cs WST Wax-Cabins/Skitesting Area X X X X 

802 Cs EQC Equipment Control X X X X X

503 G OCG Guests of OC 

504 G A T H Relatives of Athletes (quota up to OC) X up to OC 

505 G BAS Basic Accreditation free entrance 

S SERVICE 1 2 3a 3b 4a 4b 5 6 7 8 9a 9b 9c 9d 9e Z Y X "travel staff" 

601 S IAS Infront Austria Staff X X X X X X X X X X X X X X X X Z only for work purpose,catering in "Y" 

602 S 

603 S 

604 S 

SRT 

SVS 

SVG 

Shooting Range Technicians (Hora,Kurvinen) 

Service: Ski,Sticks,Wax,Cloth 

Service: Rifles,Amunition 

X X 

X X 

X X 

X X X 

X X 

X 

X 

X 

X X 

X 

X 

4a/4b per special access card one per company, 9a one per company,Z max. 5 per partner company/ 3 supplier company 

4a/4b INTERNATIONAL per special access card one per company, 9a one per BIATHLON company,Z max. 5 per partner UNION 

company/ 3 supplier company 

605 S DST Data Service and Timing (SIWIDATA, Zingerle,...) X X X X X X X X X X X X X X X 

606 S ACR Accreditation Staff (PLARAS) X X X X X X 

608 S TVH Staff of Homebroadcaster X X X X X X X 3a - 7 due to individual list of HB 

609 S TVP Staff of TV/Radio with priority * X X X X X 3a - 7 due to individual list of HB 

610 S TVR Staff of TV/Radio normal status X X 



6 1 1 S VSS Video Wall /Speaker Systems (special company) X X X X X X X X X X X X 

612 S MSS Staff of Main Sponsors IBU (Erdinger etc.) X X X Z only for work purpose, catering in "Y" 

613 S LSS Local OC-Sponsor Service X X X X X X X X X X X X X X X 

Cc OC-Leadership Positions 

1 2 3a 3b 4a 4b 5 6 7 8 9a 9b 9c 9d 9e Z Y X 

701 Cc OCC Chairman of OC X X X X X X X X X X X X X X X X X 8 for Chairman of OC, as far as outside active Doping Control 

702 Cc OCP Presidency of OC (up to about 5 people) X X X X X X X X X X X X individial due to working position 

703 Cc OCS Chief of Competition /Competition Secretary X X X X X X X X X X X X X X X X X X 3a-5+8 for Chief of Competition as far as outside of active Doping Control 

704 Cc OCD Group Chiefs of Committee X X X X Stadium,Course,Range,Timing,Media due to individial position 

705 Cc OCO Officers and Supervisors of Competition Committee X X X X individual due to their tasks 

706 Cc OCA Medical Doctor of OC X X X X X X X X X X X X X X X X X X 

707 Cc OCM Member of OC X X 

708 Cc OCH Honourary Members of OC X 

709 Cc reserve 

Cs OC-Staff local OC Staff 

1 2 3a 3b 4a 4b 5 6 7 8 9a 9b 9c 9d 9e Z Y X 

801 Cs WST Wax-Cabins/Skitesting Area X X X X 

802 Cs EQC Equipment Control X X X X X 

803 Cs STF Start-and Finish X X X X 

804 Cs COU Course X X X 

805 Cs SHR Shooting Range X X X 

806 Cs PNL Penalty-Loop X X X 

807 Cs PRR Pre-Runners X X X more access with bib 

808 Cs TIM Timekeeping (local Data-Serv. Support Staff/Transp.etc.) X X X X X X X X X X X 

809 Cs ADC Anti-Doping Control (Doping Marshalls etc.) X X X X X X X X X X X 

810 Cs AID First Aid /Medical Care X X X X more access in case of emergency with on duty cloth 

8 1 1 Cs ACC Access Control X X X X X X X X X X X X X 

812 Cs SEC Security (not OC but civil police etc.) X X X X X X X X X 

813 Cs ADM Administration (not C but Marketing, Finance,Cultural) X X 



815 Cs OFF Office (Competiton O./Accred. etc.) X X X X X X X 

816 Cs MAC Media Care (Press Center etc.) X X X X X X X X X 

817 Cs IPC VIP Care (if not attachees) X X X X X X 

818 Cs ANS Announcers and their Support Staff (up to 5 people) X X X X X X X X X X X X X X 

819 Cs INT Interpreter (high qualified group-up to 5 people) X X X X X X X X X 

820 Cs A T T Attachees X X X X X 

821 Cs SHS Shuttle-Service X X X X 

822 Cs CVC Catering VIP (Tent, House etc.) X X 

823 Cs CMC Catering Media (Tent,Center,House etc.) X X X 

824 Cs CSC Catering Staff/Catering Biathlonfamily Club X X X 

825 Cs TCH Technicians (max.3-5 people/electricity,speakers) X X X X X X X X X X X X X X X X 

826 Cs CON Construction (fences etc.) X X X X X X X 

827 Cs CER Ceremony (opening-closing ceremony, winners present.) X X will be guided after end of competition 

828 Cs SNA Staff with no access (work away from access control z.) X 

829 Cs CSH Cash Desk (Ticket sales) X 

830 Cs SOU Souvenir and Snack Shop X 

This list will be revised and updated after each season 

* TV /Radio-Stations with priority status due to existance of special contracts are as follows: 

ARD (GER),Eurosport, NRK (NOR),ORF (AUT), SVKT (SVK), SVT (SLO), YLE (FIN), ZDF (GER) 

Remarks: Signs at the competition area have to use the numbers and expressions 

Access to the restricted operational areas has to be only organized by the numbers, the bearer of the accreditation 

has on his/her card. 

Access to the restricted operational areas only by accreditations with photo. 

OC´s are free to choose their specific event colour as long as their colour is not used a second time by another OC 

9. FORMS 

Upon request, PLARAS will send application forms to the National 

Federations/OCs for accreditation purposes. The multilingual 

forms (English and the language of the country concerned) 

will have a set structure as a pdf. This is meant for: 

• Media 

• VIPs/Guests 

• Service staff 

• OC staff 

These forms serve as a complete database for the season and 

must therefore contain at least the first and last name, telephone 

numbers and e-mail address. 

e.on Ruhrgas IBU Weltcup 

BIATHLON2010 12. bis 17. Januar 

PRESSE 

OK BIATHLON RuHPOLdINg 

Rathausplatz 5 

D-83324 Ruhpolding 

AntrAg Auf MedienAkkreditierung 

APPlicAtion for MediA-AccreditAtion 

Bitte den grauen Bereich nicht ausfüllen Please don‘t fill in the grey area 

F. Nr. Akkr.Nr. Parkplatz eingegeben abgeschickt am 

Untergebracht in von bis 


Nachname Surname 

M Phone +49(0)8663-4187-14 

Fax +49(0)8663-4187-20 

info@ruhpolding-tourismus.de 

www.biathlon-ruhpolding.de 

Akkreditierungsschluss 

deAdline 01.12.2009 

I 

Vorname Firstname 

� Herr Mr � Frau Mrs 

Geburtstag Date of birth Tag Day Monat Month Jahr Year Nationalität Nationality 

Nummer Personalausweis Identity card number 

Wohnanschrift Permanent adress 

AIPS-Nummer AIPS number 

Telefon Phone Mobiltelefon Cellphone 

Telefax Fax 

tätig für working for 

Email email 

Anschrift Zeitung / Zeitschrift / Radiostation / Fernsehstation / Fotoagentur Adress of newspaper / magazin / radio station / tv station / photo agency 

tätig als working as � Journalist Journalist � Fotograf Photographer � Agentur Agency 

� Redakteur Editor � TV-Kameramann Camera Team � Internet Internet 

� Kommentator Reporter � Techniker Technician � sonstige Funktion other function 

benötigte Endgeräte required equipment 

Parkplatz am Biathlon-Zentrum 

� Telefon phone 

� sonstige Geräte other equipment 

� Telefax fax � Internetanschluss internet 

Parking space at the Biathlon-Center 

Unterkunft wird benötigt Accomodation is required 

� Ja Yes � Nein No 

von from ................................................. bis till ................................................. 

Kategorie category � Hotel**** � Hotel*** � Hotel** � Hotel* � Pension boardinghouse � Ferienwohnung apartments 

Mit der Verwendung meiner Daten bei IBU-Veranstaltungen bin ich einverstanden 

admit that my personal data is used for competitions of the IBU � Ja Yes � Nein No 

Datum date Unterschrift signature

10. ACCREDITATION CARDS 


The following colour codes apply for season/trimester accreditation cards: 

Teams Trimester accreditation 

IBU Red 

VIPs Purple 

Media Orange 

Service Blue 


1 Ski test and waxing areas, team cabins 

2 Course 




4 Start, warm-up and finish exit area 





Konradin Konradin 

Fischer-KleineKathöFer 

Fischer-KleineKathöFer M 7 Technical areas electronic timing/electronic targets, etc. 

Firma Firma SUB 


9 Media areas 

A Presscenter 

B Mixed Zone 1 ÖSTERSUND SWE 

C Media Area at Shooting 30.11. Range – 06.12.2009 SEASON 


E TV Compound / Commentary Positions ACCREDITATION 

2 HOCHFILZEN PILLERSEETAL AUT 

Z VIP Areas 09.12. – 13.12.2009 


X OC Special 3hosting 

areas POKLJUKA SLO 

15.12. – 20.12.2009 


e.on Ruhrgas IBU World Cup Biathlon e.on Ruhrgas e.on IBU Ruhrgas World e.on IBU Ruhrgas Cup World Biathlon IBU Cup World Biathlon Cup Biathlon e.on Ruhrgas e.on IBU Ruhrgas World IBU Cup World Biathlon Cup Biathlon 

SEASON 2009 I 2010 SEASON SEASON 2009 I 2010 2009 SEASON I 2010 2009 I 2010 SEASON 2009 SEASON I 2010 2009 I 2010 

1 2 3 4 

a 

B 5 6 7 8 9 

IBU 

a ac 

B BD 

Z Y X 

Konradin 


Firma 

SEASON 

ACCREDITATION 

A EBI 

2009 I 2010 

e.on Ruhrgas e.on IBU Ruhrgas World IBU Cup World Biathlon Cup Biathlon 

SEASON 2009 SEASON I 2010 2009 I 2010 

a ac 

1 2 3 4 

a 

1B2 3B 546 7 8 9 BD 

a 

B 5 6 7 8 9 

VALIDATION VALIDATION DAY(S) / PERIOD DAY(S) / PERIOD 

Z YZ XY 

X 

28. 29. 28. 30. 29. 01. 30. 02. 01. 03. 02. 04. 03. 05. 04. 06. 05. 06. 

2 

2 

a ac 

B BD 

Konradin Konradin 


Fischer-KleineKathöFer M M 

Firma Firma SUB SUB 

HOCHFILZEN 

PILLERSEETAL PILLERSEETAL AUT AUT 

09.12. – 09.12. 13.12.2009 – 13.12.2009 

www.biathlonworld.com www.biathlonworld.com I www.biathlon-hochfilzen.at 

I www.biathlon-hochfilzen.at 

a ac 

1 2 3 4 

a 

1B2 3B 546 7 8 9 BD 

a 

B 5 6 7 8 9 

The bearer of the accreditation has to comply with the rules of IBU and has to register shortly at 

the local accreditation office. The accreditation has to be shown open to local authorities and is 


not transferable. Misuse can www.biathlonworld.com 

lead to confiscation of accreditation. 


2 

IBU 

Z YZ XY 

X 

e.on Ruhrgas 2 IBU e.on World Ruhrgas Cup IBU Biathlon World Cup Biathlon 

HOCHFILZEN HOCHFILZEN PILLERSEETAL PILLERSEETAL AUT 09.12. AUT – 13.12.2009 09.12. – 13.12.2009 

1 Skitest- und 1 Wachsbereiche, Skitest- und Wachsbereiche, Teamkabine Teamkabine 

Ski test and waxing Ski test areas, and team waxing cabins areas, team cabins 

2 Strecke Course 2 Strecke Course 

3 Schiessstandbereich 3 Schiessstandbereich Shooting range Shooting area range area 

A Rampe / Strafrunde A Rampe Ramp / Strafrunde / Penalty Loop Ramp / Penalty Loop 

B Trainer Bereich B Trainer Coaching Bereich Area Coaching Area 

4 Startaufwärm- 4 Startaufwärm- und Zielausgangsbereich und Zielausgangsbereich 

Start, warm-up Start, and finish warm-up exit area and finish exit area 

A Aufwärmbereich A Aufwärmbereich vor dem Start Warming vor dem up Start Area Warming before Start up Area before Start 

B Zielausgangsbereich B Zielausgangsbereich Finish exit area Finish exit area 

5 Start- und 5 Zielbereiche Start- und Start/finish Zielbereiche areas Start/finish areas 

6 Wettkampfbüro 6 Wettkampfbüro Competition office Competition office 

7 Technik Bereiche 7 Technik Bereiche 

Technical areas Technical electronic areas timing/electronic electronic timing/electronic targets, etc. targets, etc. 

8 Doping-Kontrollbereich 8 Doping-Kontrollbereich Doping control Doping areas control areas 

9 Medienbereiche 9 Medienbereiche Media areas Media areas 

A Pressezentrum A Pressezentrum Presscenter Presscenter 

B Mixed Zone B Mixed Mixed Zone Zone Mixed Zone 

C Medienbereich C Schiessstand Medienbereich Media Schiessstand Area at Shooting Media Area Range at Shooting Range 

D Fotografen Bereiche D Fotografen Fotographer Bereiche Areas Fotographer Areas 

E Kommentatoren E Kommentatoren Position TV Compound Position / Commentary TV Compound Positions / Commentary Positions 


a ac 

B BD 

Z VIP Areas Z VIP Bereiche VIP Areas VIP Bereiche 

Y Biathlon Family Y Biathlon Club Biathlon Family Family Club Biathlon Club Family Club 

X OK Mitarbeiter X OK Verpflegung Mitarbeiter OC Verpflegung Special hosting OC Special areas hosting areas 



1 Ski test and 1 waxing Ski test areas, and team waxing cabins areas, team cabins 

2 Course 2 Course 

3 Shooting range 3 Shooting area range area 

A Ramp / Penalty A Loop Ramp / Penalty Loop 

B Coaching Area B Coaching Area 

4 Start, warm-up 4 Start, and finish warm-up exit area and finish exit area 

A Warming up A Area Warming before Start up Area before Start 

B Finish exit area B Finish exit area 

5 Start/finish 5 areas Start/finish areas 

6 Competition 6 office Competition office 

7 Technical areas 7 Technical electronic areas timing/electronic electronic timing/electronic targets, etc. targets, etc. 

8 Doping control 8 Doping areas control areas 

9 Media areas 9 Media areas 

A Presscenter A Presscenter 

B Mixed Zone B Mixed Zone 

C Media Area at C Shooting Media Area Range at Shooting Range 

D Fotographer D Areas Fotographer Areas 

E TV Compound E / Commentary TV Compound Positions / Commentary Positions 

A EBI 

2009 I 2010 


Z VIP Areas Z VIP Areas 

Y Biathlon Family Y Biathlon Club Family Club 

X OC Special X hosting OC Special areas hosting areas 

The bearer of the accreditation The has bearer to comply of the with accreditation the rules has of IBU to comply and has with to register the rules shortly of IBU at and has to register shortly at 

the local accreditation office. the The local accreditation has office. to be shown The accreditation open to local has authorities to be shown and open is to local authorities and is 

not transferable. Misuse can not lead transferable. to confiscation Misuse of accreditation. can lead to confiscation of accreditation.

11. VIP VOUCHERS 

The VIP vouchers are produced in such a way that they can also be 

manufactured by the OC. 

If the OC has provided PLARAS with a list of VIP vouchers in time 

stating the required days and sponsors, PLARAS will take care 

of production (of up to 1,000 vouchers per event within the IBU– 

PLARAS contract) and forward the vouchers to the marketing agencies 

of the IBU and OC. If this is not the case, the vouchers will be 

sent to the OC without individualized printing. 

12. BOARD AND LODGING FOR PLARAS 


The accommodation of the PLARAS staff should be located close as possible to the accreditation office, so that 

no transportation is needed to move between the two places. 

Generally, the category of the hotel or apartment should be medium standard B (***) with half board; breakfast 

should be served at 0700 hours at the latest (and dinner until 2200 hours on the main travel days, if possible). 

At lunch, snacks and drinks should be served in the office, as the staff will not be able to leave the office. 

The local OC shall contact PLARAS at least one month in advance to ensure that suitable accommodation is 

booked. 

The cost of the accommodation will be settled by PLARAS on site. The invoice shall be addressed to PLARAS. 

PLARAS must be contacted if the hotel rate is higher than € 65 per person. 

13. SET-UP DIAGRAM AND PREMISES 

The basic requirements for the accreditation office are shown in the diagram below. 

VIP VOUCHER e.on Ruhrgas IBU World Cup Biathlon SEaSOn 2009 I 2010 

e.on Ruhrgas IBU World Cup Biathlon 2 

Hochfilzen AUT 

09.12. – 13.12.2009 

COMPETITION DAY COMPETITION DAY 

COMPANY / NAME: COMPANY / NAME: 

e.on Ruhrgas IBU World Cup Biathlon 2 

Hochfilzen AUT 

09.12. – 13.12.2009 

4529 4529 

VOUCHER ENTRANCE VIP AREAS CONTROL COUPON CONTROL COUPON 

As part of the office logistics concept (with accommodation and transportation), the accreditation office should 

be clearly signposted and be located near the important hotels and town center. 


VIP 

AdvAnced event Logistics

13. SET-UP DIAGRAM AND PREMISES 

SETUP 

Hardware • 1 Server 

• 2-3 Laptops (Accreditation) 

• 1 Laptop IBU Internet Service Station 

• 3 Printer 

• 2-3 Digital Cameras 

• Laminator etc. 

• 2 Internetaccess Ports for 

Accreditation/Ibu Service PC 

• 1 Telephone/Fax 

Software • Specialsoftware PLARAS.net 

• Various Office-, Internetsoftware 

Staff 1 x PLARAS, 

2-5 OC Staff 



14. CHECKLISTE 

Please return by fax to PLARAS 

at +49 - 86 51- 71 79 48 

1. The forms that are required in pdf format: 


� F5b – Quick overview for OC staff Application deadline: …………………………… 

� F6 – Accreditation application for service staff Application deadline: …………………………… 

� F7 – Accreditation application for VIPs/guests Application deadline: …………………………… 

� F8 – Accreditation application for media Application deadline: …………………………… 

2. Please list the sponsor logos that have to shown on the forms and accreditation cards, 

in order from left to right 

………………………… ………………………… ………………………… ………………………… ………………………… ………………………… 

3. Please list the opening hours of the accreditation office, in coordination with PLARAS 

Day before the first official arrival day ………………………………… 

First official arrival day ………………………………… 

Second official arrival day ………………………………… 

Training days before the first competition day ………………………………… 

Competition days ………………………………… 

Last competition day ………………………………… 

4. Please arrange accommodation for PLARAS with half board and confirm arrival and departure times, hotel 

address and contact numbers (by email to: brigitte@plaras.com or +49-1717352366) 

…………………………………………………………………………………………………………………………………………………………………….... 

…………………………………………………………………………………………………………………………………………………………………….... 

Please make sure that the hotel provides breakfast at least 45 minutes before the accreditation office opens 

and dinner after 2030 hours. 

5. Please notify us of the price per person with half board 

SENDER 

…………………………………………………………………………………………………………………………………………………………………….... 

…………………………………………… …………………………………………………………………………………………………………….... 

Date Signature

rules for accreditation - International Biathlon Union

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