Inside NIRMA - Spring 2022

You also want an ePaper? Increase the reach of your titles

YUMPU automatically turns print PDFs into web optimized ePapers that Google loves.

Issue # 13, <strong>Spring</strong> <strong>2022</strong><br />

Leading the way in Nuclear Information and Records Management<br />

<strong>Inside</strong><br />

The Future is now!<br />

The MARVEL Reactor<br />

magazine<br />

Visit us at: <strong>NIRMA</strong>.org<br />

Vinegar Syndrome<br />

… Are Your<br />

Microfilm Records<br />

in a Pickle?<br />

nextScan<br />

The Hidden<br />

Opportunities in<br />

Your Dark Data<br />

Shinydocs<br />

To Digitize or Not<br />

to Digitize: That is<br />

the Question …<br />


Contents<br />

<strong>Spring</strong> <strong>2022</strong><br />

7<br />

9<br />

10<br />

13<br />

Would You Like to Downsize That Reactor?<br />

By Bob Larrivee, <strong>NIRMA</strong>’s Director of Technical Programs<br />

Vinegar Syndrome … Are Your Microfilm Records in a Pickle?<br />

By Matt Anderson, Vice President of Marketing, nextScan<br />

To Digitize or Not to Digitize: That is the Question ...<br />

By Marianne Narick, NRC<br />

The Hidden Opportunities in Your Dark Data<br />

By Jason Cassidy, CEO of Shinydocs<br />

5<br />

15<br />

16<br />

18<br />

20<br />

<strong>NIRMA</strong> Insights: Looking to the Future<br />

By Bob Larrivee<br />

ANSI / <strong>NIRMA</strong> CM 1.0 Standard—Spotlight<br />

From the CRM: The ICRM Strategic Alliance Committee (SAC), Building<br />

Partnerships That Create Long-Term Sustainability for the Institute<br />

By Rae Lynn Haliday, CRM, NS<br />

Chronicles of NIM: A Retrospective on Information Management in Nuclear Power<br />

By Eugene Yang, KISMET Consulting, Inc.<br />

Be a Student of the Business<br />

By Lou Rofrano, PDBU Director<br />

2 <strong>Spring</strong> <strong>2022</strong> <strong>NIRMA</strong>.org <strong>Inside</strong> <strong>NIRMA</strong>


<strong>Spring</strong> <strong>2022</strong><br />

in every issue<br />



M&MBU NEWS—22<br />



Letter from the Editors<br />

We at <strong>Inside</strong> <strong>NIRMA</strong>, value your opinion and are<br />

always looking to improve our magazine. Let us<br />

know what you like and dislike and what you’d<br />

like to see more of. Share your thoughts with our<br />

Communication Team at<br />

DevereauxInc@outlook.com.<br />

If you haven’t already done so, please take a<br />

moment to follow us on Twitter and Instagram,<br />

like us on Facebook and connect with us on<br />

LinkedIn.<br />

Thanks for reading. Please keep in touch!<br />

Neal and Sandra Miller<br />

Editors<br />

Editors<br />

Neal and Sandra Miller<br />

DevereauxInc@outlook.com<br />

Advertising<br />

Neal.F.Miller@gmail.com<br />

<strong>NIRMA</strong> Headquarters<br />

Sarah Perkins<br />

<strong>NIRMA</strong> Administrator<br />

245 Sunnyridge Ave., #41<br />

Fairfield, CT 06824<br />

nirma@nirma.org<br />

In addition to our own<br />

articles, <strong>Inside</strong> <strong>NIRMA</strong><br />

publishes guest articles from<br />

agencies and vendors. Please<br />

be advised that the views and<br />

opinions expressed in these<br />

articles are those of the<br />

authors and do not<br />

necessarily reflect the<br />

opinions of <strong>NIRMA</strong> or its<br />

Board of Directors.<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Spring</strong> <strong>2022</strong> 3

A MESSAGE From the President<br />

Janice Hoerber<br />

t<br />

he <strong>NIRMA</strong> Board of<br />

Directors met for the annual<br />

Winter Board meeting and<br />

engaged on what "<strong>NIRMA</strong><br />

future" should be and where we go<br />

from here. We reviewed the financial<br />

status of the organization and it<br />

became clear that we must focus on<br />

growing membership and revenue<br />

opportunities to benefit <strong>NIRMA</strong> for<br />

the long-term. The <strong>NIRMA</strong><br />

Strategic Plan was a good place to<br />

start, making changes to broaden<br />

<strong>NIRMA</strong>'s scope and audience as<br />

follows:<br />

<strong>NIRMA</strong> STRATEGIC PLAN<br />

Nuclear Information and Records<br />

Management Association (<strong>NIRMA</strong>) is a<br />

Not-For-Profit Corporation governed by a<br />

Board of Directors and has members from<br />

the United States and International<br />

communities. Three Business Units<br />

constitute the tactical organization where<br />

committee work takes place on topics<br />

mentioned below as well as organization<br />

business.<br />

Since 1976, <strong>NIRMA</strong> is the nuclear<br />

industry’s educational provider for<br />

information management. <strong>NIRMA</strong> is<br />

uniquely qualified to provide guidance to<br />

commercial entities and government agencies<br />

in the areas of information and process<br />

management, aligned with regulatory<br />

compliance.<br />

VISION<br />

To serve the global nuclear community by<br />

providing educational and technical guidance<br />

for information and process management<br />

professionals.<br />


To educate nuclear and associated<br />

industries, agencies, and regulators in the<br />

development, implementation, and<br />

administration of information and process<br />

management best practices and technologies.<br />


To deliver products and services in support<br />

of professional peer to peer interaction<br />

focusing on continuous education and<br />

mentorship, resulting in cost-effective<br />

operations and excellence.<br />

<strong>NIRMA</strong> GOALS<br />

1. Develop and maintain<br />

information management<br />

standards and technical guidance.<br />

• Maintain ANSI/<strong>NIRMA</strong> CM1.0<br />

-2007 (R2021), “Guidelines on<br />

Configuration Management for<br />

Nuclear Facilities.”<br />

• Develop and maintain Technical<br />

Guidelines, Position Papers, and<br />

White Papers per <strong>NIRMA</strong><br />

requirements.<br />

The Regulations and Information<br />

Management Business Unit<br />

(RIMBU) is the primary lead for<br />

this goal.<br />

2. Provide input to the hard copy<br />

and electronic records capture and<br />

retention in the context of<br />

ASME/NQA-1, “Quality<br />

Assurance Requirements for<br />

Nuclear Facility Applications.”<br />

The Regulations and Information<br />

Management Business Unit<br />

(RIMBU) is the primary lead for<br />

this goal.<br />

3. Provide educational and technical<br />

guidance for information and<br />

process management to our<br />

membership.<br />

• Annual Symposium<br />

• Webinars<br />

• <strong>NIRMA</strong> Mentoring Program<br />

• Online forums<br />

• Custom/private educational<br />

workshops on <strong>NIRMA</strong> guidance<br />

by request<br />

• Professional Certification<br />

ICRM certification of Nuclear<br />

Information and Records<br />

Specialist (NS)<br />

Certified Records Manager<br />

(CRM)<br />

Certified Records Analyst<br />

(CRA)<br />

Federal Specialist (FED)<br />

The Professional Development<br />

Business Unit (PDBU) is the<br />

primary lead for this goal.<br />

4. Promotion of <strong>NIRMA</strong><br />

• Target advertising and<br />

marketing opportunities to<br />

increase membership and<br />

expand vendor participation.<br />

• Increase sponsorships<br />

(monetary or in-kind donations).<br />

• Advance social media presence.<br />

• Engage members to become<br />

involved with the Business Units<br />

and other <strong>NIRMA</strong> activities.<br />

The Membership and Marketing<br />

Business Unit (M&M) is the<br />

primary lead for this goal.<br />

5. To further develop relationships<br />

with commercial entities,<br />

government agencies, and industry<br />

organizations.<br />

• Maintain an open forum to<br />

discuss and coordinate the<br />

issues on information and<br />

process management.<br />

a. Encourage membership in<br />

the <strong>NIRMA</strong> organization.<br />

b. Encourage participation in<br />

the Annual Symposium.<br />

c. Encourage participation in<br />

Business Units.<br />

4 <strong>Spring</strong> <strong>2022</strong> <strong>NIRMA</strong>.org <strong>Inside</strong> <strong>NIRMA</strong>

~Janice Hoerber<br />

• Continue to develop and expand relationships<br />

with organizations and agencies including but not<br />

limited to:<br />

U.S. Nuclear Regulatory Commission (NRC)<br />

U.S. Department of Energy (DOE)<br />

U.S Department of Defense (DOD)<br />

American Nuclear Insurers (ANI)<br />

American Nuclear Society (ANS)<br />

American Society of Mechanical Engineers<br />

(ASME)<br />

ARMA International<br />

Configuration Management Benchmarking<br />

Group (CMBG)<br />

Electric Power Research Institute (EPRI)<br />

Engineering Service Providers – Engineering,<br />

Procurement, Construction (EPC)<br />

Institute of Certified Records Managers<br />

(ICRM)<br />

Institute of Nuclear Power Operations (INPO)<br />

International Atomic Energy Association<br />

(IAEA)<br />

Japan Energy Records Management<br />

Association (JERMA)<br />

National Archives and Records Administration<br />

(NARA)<br />

Nuclear Energy Institute (NEI)<br />

Nuclear Information Technology Strategic<br />

Leadership (NITSL)<br />

Procedure Professionals of America (PPA)<br />

The Board of Directors is the primary lead for this<br />

goal.<br />

You will also be hearing more about the launch of<br />

a Special Interest Group on Emerging<br />

Technologies (SIGET) within <strong>NIRMA</strong> (see article →).<br />

We encourage each of you to help us achieve the Goals<br />

listed in this article and support this great volunteer<br />

organization!<br />

I look forward to a bright future for <strong>NIRMA</strong>, as<br />

we pursue changes that will benefit our membership<br />

for the long-term and keep <strong>NIRMA</strong> on the forefront<br />

of emerging topics and guidance!<br />

<strong>NIRMA</strong><br />

<strong>NIRMA</strong>: LOOKING TO<br />


i<br />

By Bob Larrivee<br />

am pleased to announce a new initiative by<br />

<strong>NIRMA</strong>. The Board of Directors has approved<br />

the creation of a Special Interest Group (SIG) to<br />

research emerging technologies, assess how they<br />

will impact information and records management<br />

practices in the nuclear industry, and work with RIMBU<br />

and PDBU on the creation of Technical Guidelines and<br />

Educational materials.<br />

Referred to a SIGET, this group will bring <strong>NIRMA</strong><br />

members and the Solution Provider community<br />

together with the intent to developing and delivering<br />

the highest level of user guidance for the <strong>NIRMA</strong><br />

membership.<br />

As part of this group’s focus, we will work to bring<br />

the supplier community into the development of our<br />

white papers, positioning papers and technical<br />

guidelines. We feel there is a great synergy with this<br />

approach as you know the technology better than we<br />

do, and we know the requirements of the nuclear<br />

information and records management<br />

sector. Technologies including robotics, Artificial<br />

Intelligence, Automated Capture, Digital Signatures,<br />

Interactive PDFs, and even new reactor development<br />

are examples of technologies SIGET will monitor.<br />

When asked about the new SIG, <strong>NIRMA</strong> Member<br />

Gil Brueckner of GE Hitachi Nuclear Energy<br />

commented,<br />

“I'm looking forward to participating in the new SIG. As I<br />

shared with the board recently, GE Hitachi is working with<br />

customers on the design and deployment of BWRX-300 small<br />

modular reactors in North America and around the world.<br />

Collectively, we encourage input from the nuclear standards<br />

community as to how to effectively move forward with new<br />

technology while complying with regulatory and customer<br />

requirements. My hope is that the new SIG will quickly lead to<br />

<strong>NIRMA</strong> white papers, position papers and technical guides that<br />

we can reference."<br />

As we draw closer to <strong>NIRMA</strong> Symposium <strong>2022</strong>, I will<br />

provide more information about SIGET and how this<br />

group is progressing. If you are interested in<br />

participating, please feel free to reach out to me directly<br />

at blarrivee@hotmail.com.<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Spring</strong> <strong>2022</strong> 5


Bruce Walters, CRM/NS<br />

g<br />

reetings everyone. In less<br />

than six months, we will be<br />

gathering again for the <strong>2022</strong><br />

Nuclear Information<br />

Management Symposium<br />

(August 1-3) at the JW Marriott<br />

Resort and Spa in Las Vegas,<br />

Nevada. Plans are in the works to<br />

welcome all of you back in-person in<br />

August. Last year, we successfully<br />

hosted many of you in person and it<br />

went quite well. We followed<br />

Nevada COVID protocols then and<br />

we will be following proper<br />

protocols this year to have a<br />

successful and safe symposium.<br />

The <strong>NIRMA</strong> Board<br />

decided at the Winter Board<br />

meeting to go fully in person,<br />

with a few Keynote speakers<br />

being remote, if required.<br />

Symposium registration fees,<br />

which includes the 2023<br />

membership fee, have<br />

increased for <strong>2022</strong> as the<br />

past two years were more<br />

costly than we anticipated.<br />

The Call for Papers has been<br />

published a couple of times in our<br />

monthly emails and is also available<br />

on our website at nirma.org/annualsymposium<br />

under the SPEAK tab. I<br />

encourage you to register as a<br />

Speaker for a discount, share your<br />

experiences, and educate the rest of<br />

us. There are so many<br />

knowledgeable members in <strong>NIRMA</strong><br />

and you will have an audience who<br />

will appreciate you taking that leap<br />

of faith. You can be a teacher and a<br />

learner at the same time. A list of<br />

possible topics is included on the<br />

Call for Papers. Everyone loves<br />

Case Studies because they are real<br />

world experiences that colleagues are<br />

sharing, whether a project or process<br />

went swimmingly well or terribly<br />

wrong. The possibilities are endless.<br />

In life, we all learn from our<br />

successes and failures. Please share<br />

yours.<br />

We are looking at changing up the<br />

flow of the symposium from the<br />

past couple years, to include a<br />

Fundamentals track for newbies,<br />

professional development, and<br />

breaks while still incorporating what<br />

you are used to educationally at the<br />

symposium.<br />

We had a successful panel<br />

discussion on Configuration<br />

Management last year. 2021 survey<br />

responses asked for more on CM.<br />

The plan is to have 30-minute<br />

sessions of each of the CM<br />

foundation legs. Who’s game to take<br />

on one of the sections?<br />

We have invited nearly two dozen<br />

of our exhibitor contacts to attend<br />

the Symposium and will have an<br />

Exhibitor Hall just as we have had in<br />

past years. This year, we are inviting<br />

the first five registered exhibitors to<br />

give a scheduled 15-minute standalone<br />

session about their company<br />

and product/service on Monday and<br />

Tuesday. We will have a session<br />

where we can Visit the Vendors.<br />

And as is routine, we will host a<br />

Networking Reception with them at<br />

the end of the day on Tuesday. If<br />

you are an exhibitor and want this<br />

opportunity, please contact Sarah at<br />

nirma@nirma.org to register.<br />

We are also looking for companies<br />

to sponsor events such as meals or<br />

after-hour receptions. Your<br />

company will be recognized on our<br />

website and at the symposium.<br />

We hosted a successful hybrid<br />

event last year! We are working to<br />

improve upon the experience with a<br />

fully in-person Symposium and to<br />

offer more opportunities for our<br />

attendees, exhibitors, and sponsors<br />

in this 46 th annual event. I plan to<br />

be at the <strong>2022</strong> <strong>NIRMA</strong> Symposium<br />

in August and look forward to<br />

greeting you there.<br />

6 <strong>Spring</strong> <strong>2022</strong> <strong>NIRMA</strong>.org <strong>Inside</strong> <strong>NIRMA</strong>

Would you like to<br />

downsize that reactor?<br />

By Bob Larrivee<br />

<strong>NIRMA</strong>’s Director of Technical Programs<br />

w<br />

hile the fast-food industry<br />

asks if you want to supersize<br />

your order, the nuclear<br />

industry is now moving to<br />

downsize the reactors.<br />

This is confirmed in a recent<br />

article published by the U.S.<br />

Department of Energy’s Office of<br />

Nuclear Energy titled “Idaho<br />

National Laboratory Builds Full-<br />

Scale Prototype for Microreactor<br />

Project” (click here to read full<br />

article). The article reveals work on<br />

a prototype microreactor known as<br />

the MARVEL and a component<br />

known as the primary coolant<br />

apparatus test (PCAT). Marvel is a<br />

sodium-potassium cooled<br />

microreactor designed to generate<br />

100 kilowatts of power and could<br />

be operational within the next two<br />

years.<br />

This is but one example of the<br />

works in progress around the globe,<br />

to create smaller nuclear reactors<br />

that could deliver electricity, powerspecific<br />

devices like pumping<br />

stations, and other yet to be<br />

identified applications.<br />

Of course, the question, in<br />

relation to <strong>NIRMA</strong>, is how this<br />

impacts us and what it means in<br />

terms of information and records<br />

management practices. This is the<br />

point of my article, to bring this<br />

awareness to the forefront now,<br />

begin to understand the nuances of<br />

this next generation of reactors, and<br />

plan for it now rather than play<br />

catch up after these devices are put<br />

into operation.<br />

IN MY VIEW<br />

Technology is evolving at a faster<br />

pace than ever before and will<br />

continue to accelerate as time<br />

passes. As information<br />

The MARVEL microreactor prototype in<br />

the Materials and Fuels Complex’s<br />

machine shop.<br />

professionals, we must be aware of<br />

these changes and prepare as best<br />

we can for the eventual transition of<br />

our workplaces as these<br />

technologies are put into action.<br />

If nothing more, we should be<br />

assessing our current information<br />

and process management practices<br />

and evaluating these against what<br />

we learn about the pending changes<br />

like mini and microreactors.<br />

Consider that the construction,<br />

operational elements, disposal and<br />

waste retention might be<br />

significantly different as will the<br />

requirements for the information<br />

generated and records keeping<br />

practices.<br />

As these new nuclear<br />

implementations evolve and<br />

become the reality, we must prepare<br />

for how our roles will be impacted.<br />

We must ask questions surrounding<br />

the construction data, portability of<br />

these units, geolocation tracking<br />

data, and many more elements we<br />

currently are not tasked with today.<br />

The future is now for technology.<br />

The future must become now for<br />

information professionals in the<br />

nuclear industry.<br />

Bob Larrivee is a Purveyor of<br />

Autonomous Automation – Retired.<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Spring</strong> <strong>2022</strong> 7

nextscan<br />

industry's leading 3-in-<br />

r:2owerful r.iigr.i r:2roductior.1<br />

Microfiche<br />

I<br />



FlexScan digitizes thousands of records in minutes!<br />

The Benefits of In-house Conversion are Clear:<br />

• A Low-Cost Alternative for High-Volume Film Conversionwith Fast and<br />

Professional Results.<br />

• Significantly Reduce Labor Costs. Increase Accessibility and<br />

Operational Efficiency with All Digital Record Retrieval.<br />

• Prevent Data Breaches and Maintain Confidentiality. Use Trusted Staff<br />

for Conversion of Proprietary Data.<br />

• Eliminate Risk of Data Loss. Preserve Critical Records that are Doomed<br />

to Degradation (Vinegar Syndrome).<br />

• Maximize Space and Save Money by Eliminating your Storage<br />

Footprint.<br />

Call us for a FREE Demo & Consultation! 208.514.4000<br />

208.514.4000 sales@nextscan.com www.nextscan.com Follow Us: 0 0 frD

Vinegar Syndrome …<br />

Are Your Microfilm<br />

Records in a<br />

Pickle?<br />

By Matt Anderson,<br />

Vice President of Marketing,<br />

nextScan<br />

N<br />

uclear records managers have<br />

long relied on microfilm and<br />

microfiche for their plant’s<br />

long-term information storage<br />

requirements. One of the beliefs<br />

about microfilm was that it would<br />

last at least 500 years, much longer<br />

than a nuclear plant would be in<br />

operation. However, that is not the<br />

Acetate fill with Vinegar Syndrome<br />

case. The first reported film<br />

degradation came from the<br />

Government of India in the 1950’s.<br />

They stored their film in hot, humid<br />

conditions. As researchers studied<br />

the problem, it became clear that all<br />

film would eventually break down;<br />

however, if it was not stored in cool<br />

and dry environment, it would<br />

break down much faster.<br />

“Vinegar Syndrome” describes<br />

the chemical reaction that occurs<br />

when acetate ions react with<br />

moisture to form acetic acid (also<br />

known as “Vinegar Rot”). The<br />

smell is an indicator that the film is<br />

breaking down. When this happens,<br />

the film becomes brittle and<br />

shrinks, which distorts the images.<br />

The reaction that causes Vinegar<br />

Syndrome is an autocatalytic<br />

process; once the film is infected,<br />

the remaining life of the film is<br />

short, as the process feeds on itself,<br />

destroying the film at an accelerated<br />

pace. The fact that the film is stored<br />

in a roll compounds the issue, as<br />

the acetic acid is only released<br />

through the edges.<br />

What is that smell?<br />

Perhaps you have asked<br />

yourself, “what is that smell?” If<br />

you smell vinegar where your<br />

microfilm and microfiche is stored,<br />

you already have a problem. If you<br />

notice a smell and choose to<br />

investigate, do so carefully. Wearing<br />

either latex or PVC gloves is<br />

recommended. Note, acetic acid is<br />

water-soluble and any moisture can<br />

create an acidic solution with the<br />

potential to burn you, or worse, if it<br />

comes in contact with eyes or<br />

inhaled into the lungs. Any place on<br />

the body with moisture can create a<br />

painful reaction. In all likelihood,<br />

when inspecting a roll of microfilm,<br />

you will notice little red dots. These<br />

red dots are irreversible, by going<br />

through a process known as<br />

“brown tone” it is possible to<br />

prevent the red dots from spreading<br />

further. This delays the decay, but<br />

nothing can stop it. The only<br />

alternatives to avoiding Vinegar<br />

Syndrome is to make a copy of the<br />

film onto a new roll of film that<br />

does not break down, or to scan the<br />

Continued on next page.<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Spring</strong> <strong>2022</strong> 9

Continued from previous page.<br />

film and make a digital archive<br />

that can be viewed using a PC on<br />

a local area network.<br />

The only option to<br />

preserve the<br />

precious<br />

information<br />

contained on old<br />

acetate film is to<br />

convert it.<br />

Save the information –<br />

Convert!<br />

The only option to preserve<br />

the precious information<br />

contained on old acetate film is to<br />

convert it. Using high-speed line<br />

scan cameras with stop motion<br />

lighting, a complete roll of<br />

microfilm can be digitized edge-to<br />

-edge, end-to-end, and stored as a<br />

digital roll of film. Every piece of<br />

the roll of film is captured;<br />

nothing is missed. nextScan<br />

scanners and “Virtual Film” are<br />

being used to preserve the<br />

information being lost to Vinegar<br />

Syndrome and making the stored<br />

information readily available for<br />

future generations.<br />

nextScan has the equipment to<br />

help transition your records into a<br />

safe and readable format. Call 208-<br />

514-4000 or contact us today to<br />

see a demonstration.<br />

www.nextscan.com<br />

To Digitize or Not to<br />

Digitize: That is the<br />

Question…<br />

By Marianne Narick, NRC, Team<br />

Lead, Records Management<br />

M-19-21, “Transition to Electronic Records,”<br />

set the goal line.<br />

A<br />

fter December 31, <strong>2022</strong>, the<br />

National Archives and<br />

Records Administration<br />

(NARA)<br />

will only accept<br />

electronic records<br />

or content in a<br />

digital format.<br />

They will no<br />

longer accept<br />

analog or text<br />

records including<br />

paper documents,<br />

microfiche,<br />

cassette tapes,<br />

maps, photos,<br />

diagrams, etc. As a<br />

regulatory agency having a long<br />

history of developing and<br />

maintaining a significant number of<br />

permanent records (estimated to be<br />

30% of all NRC records), the<br />

question about what to do with the<br />

voluminous amount of these<br />

records looms heavily on Nuclear<br />

Regulatory Commission (NRC)<br />

leadership and, particularly, records<br />

management staff. But the<br />

requirement to transition to<br />

electronic records management is<br />

not really a new initiative, and the<br />

criticality of ensuring staff access to<br />

records required to support the<br />

agency public safety mission has<br />

always been a priority.<br />

Since<br />

2014, the agency<br />

has made<br />

substantial<br />

progress in<br />

digitizing millions<br />

of pages of paper<br />

analog records. To<br />

date, the agency<br />

has scanned,<br />

profiled, and<br />

declared almost<br />

600,000 legacy<br />

paper records making them easily<br />

accessible to staff in the Agencywide<br />

Documents Access and<br />

Management System (ADAMS), the<br />

agency’s official records repository.<br />

In 2019, based on a report from the<br />

NRC Committee to Review Generic<br />

Requirements (CRGR) and working<br />

with several NRC staff offices, the<br />

NRC Office of the Chief<br />

Information Officer (OCIO)<br />

identified NRC collections that<br />

contain key docketed information<br />

(e.g., design-basis, licensing,<br />

amendment, inspections) meriting<br />

10 <strong>Spring</strong> <strong>2022</strong> <strong>NIRMA</strong>.org <strong>Inside</strong> <strong>NIRMA</strong>

digitization. Scanning commenced of Nuclear<br />

Document System (NUDOCS) microfiche and aperture<br />

cards for records generated or received between 1979<br />

and 1999 so that they could be ingested into ADAMS.<br />

By December 2020, this work resulted in the addition of<br />

43 million pages (more than 2.1 million documents)<br />

being uploaded into ADAMS. In addition, since<br />

October 2020, the agency began transferring reel-to-reel<br />

and cassette audio tapes to digital format and also began<br />

scanning maps and photos so that they could be placed<br />

in ADAMS; the COVID-19 public health emergency<br />

necessarily thwarted these efforts, but work has now<br />

resumed.<br />

Despite these large scale digitization efforts, the<br />

NRC continues to face the crisis of what to do with so<br />

many remaining analog and text records. The agency<br />

does not plan to engage in further large-scale digitization<br />

projects due the high cost to digitize records and budget<br />

constraints, but rather established a prioritization<br />

process for future digitization. OCIO will continue to<br />

evaluate the agency’s Information Inventories and<br />

collections/records that are candidates for digitization<br />

and uploading into ADAMS, including those in the<br />

Regions, such as the unique Three Mile Island collection<br />

in Region I. But with each identified collection, staff will<br />

prioritize them by conducting an analysis to guide the<br />

decision-making process where the inherent value, cost<br />

effectiveness, and projected time required to digitize and<br />

add the documents to ADAMS is evaluated. Specific<br />

value-driven criteria to support digitization prioritization<br />

are: lifespan (permanent, temporary); type (e.g., designbasis,<br />

rulemaking, Commission records, corporate);<br />

image quality (e.g., legibility, etc.); ease of digitization<br />

(e.g., electronic, microfiche, paper, carbon copy,<br />

facsimile); and frequency of retrieval along with cost<br />

considerations for retrieval. To comply with M-19-21,<br />

records that do not warrant digitization and/or highvalue<br />

records for which insufficient resources are<br />

currently available, will be transferred to Federal<br />

Records Centers (FRCs) by NARA’s December 31,<br />

<strong>2022</strong>, deadline. As resources become available, staff will<br />

retrieve high-value analog records to accomplish desired<br />

digitization.<br />

A preliminary inventory of known microfiche was<br />

conducted by the staff in early 2020 and is being<br />

validated at this time through further assessment and<br />

evaluation of the content of the Headquarters (HQ) File<br />

Room. Upon completion of this assessment, staff will<br />

prepare boxes for transfer to FRCs when they fully<br />

reopen (as of November 7, 2021, the FRCs have<br />

maintained phased reopening at 25% operational<br />

capacity). With completion of validation of the analog<br />

records inventory, NRC records management staff will<br />

prepare an estimate of the costs and a proposed<br />

schedule for the transfer of permanent and temporary<br />

records to FRCs. The NRC typically sends analog<br />

records to FRCs for storage on a quarterly and an “as<br />

needed” basis. The NRC currently stores about 34,000<br />

boxes of analog records at six different FRCs across the<br />

nation.<br />

The average storage costs per year is approximately<br />

$192,000; however, this figure fluctuates as temporary<br />

and permanent records are added or withdrawn from<br />

FRC storage. On an annual basis, the agency transfers<br />

physical and legal custody of permanent records to the<br />

National Archives, either sending records from the<br />

NRC to the National Archives, or administratively<br />

transferring records from FRCs to the National<br />

Archives. It is projected that the total storage costs for<br />

analog records will increase because of the shipment of<br />

boxes to FRCs prior to the December 31, <strong>2022</strong> deadline.<br />

… our game plan, to achieve<br />

compliance with M-19-21 by<br />

tackling the analog and text<br />

record problem and ensuring<br />

an electronic records<br />

management win …<br />

So, what are the next steps for the NRC?<br />

“Whether 'tis nobler in the mind to suffer<br />

The slings and arrows of outrageous fortune,<br />

Or to take arms against a sea of troubles,<br />

And by opposing end them?”<br />

Seriously! This isn’t English Literature 101 !#@&%$!<br />

At the NRC, the next steps are to keep moving<br />

forward with our game plan to achieve compliance with<br />

M-19-21 by tackling the analog and text record problem<br />

and ensuring an electronic records management win…<br />

we’re only yards away from the end zone!<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Spring</strong> <strong>2022</strong> 11

Solve any data<br />

challenge with<br />

confidence.<br />

Data is at the foundation of your company - and it’s a lot to<br />

manage. Shinydocs is rethinking the way you find, understand,<br />

and action data, so you can work more efficiently.<br />

www.shinydocs.com/nirma<br />

Connect all<br />

your data<br />

Improve<br />

compliance &<br />

security<br />

Find the files<br />

you need, fast<br />

& so much more!

The Hidden<br />

Opportunities in Your<br />

Dark Data<br />

By Jason Cassidy,<br />

CEO of Shinydocs<br />

ou hear it all the time: data is<br />

Y<br />

a key asset to your<br />

organization, it’s the<br />

foundation of all that you<br />

do. And yet, too often when<br />

thinking about data with real<br />

business value, organizations tend to<br />

focus on what is captured in<br />

databases, otherwise known as<br />

structured data. This was all well and<br />

good a decade or two ago when<br />

unstructured data (disorganized<br />

images, disparate reports, POs,<br />

PDFs, etc.) was at fairly manageable<br />

levels. That’s no longer the case.<br />

Today, there is more<br />

information than ever before.<br />

Organizations have to deal with an<br />

avalanche of data, growing at an<br />

exponential rate. In fact, it’s growing<br />

faster than anyone’s ability to<br />

manage it. That’s why you need to<br />

expand your focus beyond<br />

structured forms of information to<br />

include all of your organization’s<br />

data.<br />

Unknown Data<br />

Leads to Risk<br />

Like many sectors, the nuclear<br />

industry has unique and different<br />

data sources across many lines of<br />

the business. Depending on what<br />

data is created, information could<br />

pertain to anything - from manually<br />

collected daily system reports to<br />

advanced personal medical records<br />

documenting radiation and exposure<br />

levels. And this information could<br />

be housed in multiple locations, like<br />

databases, on desktops, in individual<br />

file systems, or a wide range of<br />

hybrid documentation models<br />

cobbled together from legacy<br />

content management systems. At the<br />

end of the day, if you don’t know<br />

where your data is located, you can’t<br />

know what it contains, and this<br />

opens you up to undue risk.<br />

And while it might be tempting<br />

to disregard much unknown data as<br />

not worth your time or effort (if<br />

information doesn’t have strict<br />

processes surrounding it, can it really<br />

be important?), the opposite could<br />

not be more true. This is because, as<br />

a key asset, data is a window into<br />

your systems and processes. When it<br />

is understood, connected and<br />

enriched, it can transform your<br />

business.<br />

The Dangers of Living<br />

in the Dark<br />

Unknown, misfiled or hard-tolocate<br />

documents are often<br />

considered dark data, which can<br />

loom ominously over organizations.<br />

If exposed, this dark data could lead<br />

to legal or financial liability,<br />

depending on jurisdictional<br />

Continued on next page.<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Spring</strong> <strong>2022</strong> 13

Continued from previous page.<br />

mandates or regulatory audit<br />

requests. Dark data is also a security<br />

risk for organizations from a data<br />

breach perspective. According to<br />

multiple estimates, as much as 90%<br />

of an organization’s data is<br />

unstructured, unknown or dark. This<br />

jaw-dropping number begs the<br />

question: how much of that<br />

information could contain<br />

proprietary or sensitive information?<br />

If you cannot locate or manage that<br />

data, is it secure?<br />

The simple truth is, it’s not. At<br />

the end of the day your employees<br />

are human, and humans make<br />

mistakes. Even with the best laid<br />

content management plans, nothing<br />

is foolproof. Whether it be improper<br />

filing or any other innocuous,<br />

relatable error, dark data has the<br />

potential to adversely affect the<br />

bottom line of your organization.<br />

But there is an upside to dark data.<br />

Connection Leads to Insight<br />

Hidden in the dark is an amazing<br />

opportunity to unlock and utilize<br />

business-critical insights. By crawling<br />

and connecting your dark,<br />

unstructured data and mapping it to<br />

your structured information, another<br />

level of understanding is revealed.<br />

This complete picture of your<br />

information allows you to make truly<br />

informed decisions to manage assets,<br />

people, systems, processes, and<br />

resources more efficiently. By<br />

mapping all of your data - structured<br />

and unstructured - the entire picture<br />

of your data ecosystem comes into<br />

focus, empowering you with<br />

accurate information to take action.<br />

Some may argue that you have<br />

all the tools necessary to unlock<br />

these insights already, through<br />

localized ECMs or other content<br />

management solutions. However, no<br />

ECM contains all of your data. To<br />

achieve complete data<br />

understanding, we need to rethink<br />

our legacy approaches. Crawling and<br />

mapping information where it lives<br />

reduces the potential for error and<br />

allows you to gather crucial insights<br />

with minimal effort.<br />

It’s time to think differently<br />

to leverage data to reveal<br />

needed insights, protect<br />

your business, meet<br />

compliance standards, and<br />

drive growth.<br />

It’s time to think differently to<br />

leverage data to reveal needed<br />

insights, protect your business, meet<br />

compliance standards, and drive<br />

growth. Creative, low-risk, and<br />

transformative solutions exist, now is<br />

the time to connect your data to<br />

address whatever organizational<br />

challenges you face.<br />

As data experts, Shinydocs is here to<br />

help. Our experienced and knowledgeable<br />

team is rethinking how data is used to drive<br />

real business results. Through our versatile<br />

solutions, we connect all of your information<br />

so you can make more efficient and<br />

informed business decisions. We also arm<br />

you with a comprehensive understanding of<br />

your data, empowering you to tackle any<br />

data challenge with confidence. By<br />

rethinking how data and documents are<br />

accessed and used, we transform how your<br />

business functions.<br />

If you are ready to connect your data<br />

and transform your business, visit our<br />

website (click here) to learn more and get<br />

started. We can’t wait to hear from you.<br />

Shinydocs<br />

14 <strong>Spring</strong> <strong>2022</strong> <strong>NIRMA</strong>.org <strong>Inside</strong> <strong>NIRMA</strong>

ANSI/<strong>NIRMA</strong> CM 1.0 – Guidelines for Configuration Management for<br />

Nuclear Facilities<br />

• 2021 Revision story:<br />

o Revised 2015 version which reaffirmed 2007 Revision<br />

o Scope of revision focused on:<br />

§ Incorporating lessons learned<br />

§ Updated technology and information management elements<br />

§ Adding examples of operating plant practices for implementing CM principles<br />

o<br />

o<br />

Added multiple Appendices to address specific topics, e.g.:<br />

§ Appendix A - CM Process Model and Equilibrium Restoration<br />

§ Appendix B - Five Functional Areas of Configuration Management<br />

§ Appendix C - Importance of Managing Margins<br />

§ Appendix D – Reviewing The 3-Ball Model - Design & Licensing<br />

Requirements<br />

§ Appendix E – Corrective Action Program<br />

§ Appendix F – Expanded Guidance on Implementation of CM Program<br />

Consensus Body had representatives from:<br />

§ Nuclear Utilities<br />

§ NSSS Vendors<br />

§ A/E<br />

§ Industry Interest Groups:<br />

• INPO<br />

• CMBG<br />

o All ballots were Approved with no Objections<br />

o Approval from ANSI in June 2021<br />

o Comments from Consensus Body members incorporated into final publication<br />

o Published for purchase in January <strong>2022</strong>:<br />

§ <strong>NIRMA</strong> Website<br />

§ ANSI webstore<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Spring</strong> <strong>2022</strong> 15

From the CRM<br />

The ICRM Strategic Alliance Committee (SAC), Building<br />

Partnerships That Create Long-Term Sustainability for<br />

the Institute<br />

By Rae Lynn Haliday, MBA, CRM<br />

T<br />

he primary mission of the<br />

Institute of Certified Records<br />

Managers (ICRM) is to certify<br />

Records and Information<br />

Management (RIM) professionals as<br />

Certified Records Managers (CRMs)<br />

and Certified Records Analysts<br />

(CRAs) and to administer a<br />

certification maintenance program<br />

that ensures its members remain<br />

current in this dynamic field.<br />

The ICRM serves as an<br />

international certifying body for<br />

(RIM) professionals and:<br />

• The Nuclear Information and<br />

Records Management<br />

Association (<strong>NIRMA</strong>) Nuclear<br />

Specialist;<br />

• The CRM/Federal Specialist;<br />

• Academic partnerships (see list<br />

below) and;<br />

• Provides the means for existing<br />

CRM members to obtain the<br />

Certified Information<br />

Governance Officer (CIGO)<br />

designation at a discount and<br />

with maintenance and dues<br />

covered under the Institute.<br />

The ICRM Strategic Alliance<br />

Committee (SAC) was created in<br />

2015, currently has nine (9)<br />

members, and is empowered by the<br />

Board of Regents to develop<br />

partnerships that facilitate the<br />

Institute’s primary strategic goals:<br />

• Increase membership;<br />

• Increase revenue;<br />

• Increase relevance<br />

• Improve business processes<br />

The core activities managed<br />

through SAC include developing and<br />

proposing strategic alliances for<br />

approval by the Board of Regents;<br />

partner relations including leveraging<br />

and evaluating existing partnership<br />

programs, and managing the<br />

Institute’s participation in<br />

conferences and events; and<br />

oversight for the ICRM Exam Prep<br />

Workshop Series including partner<br />

agreements, scheduling, facilitation,<br />

speaker recruitment, registration and<br />

budgeting.<br />

Strategic alliances with associations<br />

in the RIM and Information<br />

Governance (IG) community<br />

ensures that practitioners are aware<br />

of and have access to resources like<br />

professional certification, to<br />

streamline that path for them<br />

through partnerships as well as<br />

provide access to ICRM exam prep<br />

sessions and pre-approvals for<br />

activities that meet ICRM continuing<br />

education requirements. Greater<br />

awareness of RIM and IG across a<br />

global audience has occurred<br />

through ICRM’s academic and<br />

professional partnerships.<br />

ICRM RIM Partners<br />

• ARMA International<br />

• CIGO Association (CIGOA)<br />

• Digital Government<br />

Institute (DGI)<br />

• National Association of<br />

Government Archives and<br />

Records<br />

Administrators (NAGARA)<br />

• Nuclear Information and<br />

Records Management<br />

Association (<strong>NIRMA</strong>)<br />

• Access Information<br />

• MER National Conference on<br />

Managing Electronic Records<br />

Academic partnerships build<br />

bridges between RIM centric degree<br />

programs and certification. The core<br />

foundation and mission of ICRM<br />

academic partnerships is to develop a<br />

pipeline of educated and certified<br />

practitioners for the continued<br />

advancement and long-term<br />

sustainability of the Institute and the<br />

RIM profession.<br />

ICRM Academic Partners<br />

• Long Island University, Palmer<br />

School of Library and<br />

Information Science (LIU Post)<br />

• Louisiana State University (LSU<br />

Online)<br />

• San Jose State University School<br />

of Information (SJSU iSchool)<br />

• St. John's University Division of<br />

Library & Information Science<br />

• University of Toronto School of<br />

Continuing Studies (SCS)<br />

• University of Texas at Austin<br />

ICRM is proud to collaborate with<br />

academic institutions providing<br />

programs that support the RIM<br />

community and its advancement.<br />

16 <strong>Spring</strong> <strong>2022</strong> <strong>NIRMA</strong>.org <strong>Inside</strong> <strong>NIRMA</strong>

The Institute<br />

is committed<br />

to assisting<br />

graduates<br />

entering the<br />

RIM<br />

profession<br />

through<br />

accredited<br />

academic<br />

programs by<br />

providing<br />

partnership<br />

credits<br />

towards<br />

ICRM<br />

certification<br />

where<br />

programs align<br />

with the<br />

ICRM outline. For graduates who are already certified,<br />

the partnership provides for pre-approval of RIM<br />

courses to help meet continuing education requirements<br />

for ICRM designations. SAC has a current strategic goal<br />

of deploying a minimum of three new academic<br />

partnerships annually.<br />

The global pandemic predicated the ability as an<br />

organization to be nimble and prepared to make swift<br />

changes to current business processes in order to remain<br />

accessible and valuable to existing members and<br />

candidates and to reach new audiences.<br />

ICRM Virtual Exam Prep Workshop Series<br />

In 2020, SAC hosted the Institute’s first ICRM Virtual<br />

Exam Prep Workshop Series in conjunction with the<br />

MER Conference in Chicago, Illinois. The number of<br />

attendees was impressive and provided for a very<br />

efficient path to reach current candidates as well as<br />

prospects. SAC spent the remainder of the year<br />

perfecting the virtual process, and preparing for the<br />

deployment of the Institute’s Virtual Exam Prep<br />

Workshop Series in 2021. The ICRM exam prep<br />

process was re-imagined for the virtual environment<br />

with a focus on diversity, inclusion and greater<br />

accessibility at a lower price point. The virtual delivery<br />

opened up more opportunities for ICRM members to<br />

serve as presenters.<br />

In 2021, SAC hosted ten (10) Virtual Exam Prep<br />

Workshop Series; all but one included a strategic<br />

marketing partner under a 50/50 profit share agreement.<br />

235 candidates and prospects attended one or more<br />

Series; and profit share paid to the Institute’s partners<br />

for marketing support totaled $19,958.79.<br />

Net income generated in 2021 through SAC’s missionbased<br />

activities aligning to ICRM strategic goals across<br />

all revenue centers (partner credits and discounts,<br />

academic & specialty member’s exam and exam prep<br />

fees and first year of dues) totaled $37, 204.59, and<br />

supports operational excellence and reinvesting revenue<br />

to improve the ICRM candidate and member experience.<br />

Please contact Rae Haliday, MBA, CRM/CIGO at<br />

rhaliday4572@gmail.com or by phone at (314) 799-5132<br />

if you have any questions! We look forward to hosting<br />

an ICRM Virtual Exam Prep Workshop Series with<br />

<strong>NIRMA</strong>, August 8-10, <strong>2022</strong>:<br />

Click here to register for the ICRM Virtual<br />

Exam Prep Workshop Series with <strong>NIRMA</strong>.<br />

Click here to visit the ICRM Website Strategic<br />

Alliance page.<br />

Click here to visit the Exam Prep Programs<br />

page.<br />

Click here to visit the 2021 Annual Business<br />

Meeting Recording.<br />

Click here to view ICRM Announcements.<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Spring</strong> <strong>2022</strong> 17

A Retrospective on Information Management<br />

in Nuclear Power<br />

i<br />

am continuing with my multi-part series on the<br />

fundamentals of electronic records in the nuclear industry.<br />

In the last issue, I discussed electronic records<br />

authentication. This time, I’ll speak to the subject of<br />

electronic records storage.<br />

In 1983, a young engineer wandered into the local<br />

Apple store, intrigued with this “home computer buzz”.<br />

Sure, he knew something about computers, having done<br />

FORTRAN programming for engineering classes while<br />

in college. What he knew in those days was that one had<br />

to “punch cards”, put together “run decks”, and make<br />

sure you had the right “job control language” that fed<br />

some beast in the backroom. It was such a slogging<br />

process. But, now, here was this new technology that<br />

not only made the computer small, but it could actually<br />

come into the house!<br />

His eyes roved around the<br />

various display tables and shelves,<br />

wondering what “RAM”,<br />


DRIVES” meant. That day, he placed an order for an<br />

Apple IIe – computer<br />

(keyboard part of the<br />

computer box!), monitor, and<br />

two floppy drives, each<br />

capable of handling 360<br />

kilobytes (K) of information.<br />

Apple IIe computer<br />

He was blown away! Imagine,<br />

being able to run an application<br />

on one drive and save to another<br />

drive. He could write a SEVENTY-TWO PAGE<br />

resume and store it all on one floppy disk. He thought,<br />

“No way am I going to have a resume that long, so this<br />

is really cool.” Later, he bought VisiCalc (yes, naively<br />

off the shelf, and not pirated), and became smitten with<br />

this new technology.<br />

Since the dawn of the computing age, we have seen:<br />

• IBM 350 RAMAC magnetic disk system<br />

(random access memory accounting; 5 Mb) –<br />

1956<br />

By Eugene Y. Yang,<br />

Principal Consultant<br />

KISMET Consulting, Inc.<br />

1954 IBM 350<br />

RAMAC, capable of<br />

storing 5 Mb<br />

• 9 track tape<br />

(IBM 360<br />

System; 22.5M –<br />

175 Mb) – 1964<br />

• 8-inch<br />

floppies (word<br />

processing systems; 80K) – ca<br />

1971<br />

• 5.25-inch floppies (Apple and<br />

early IBM PCs; 360K, 720K, 1.2M) – ca 1982<br />

• 3.5-inch floppies (720K-1.44M) – ca 1987<br />

• Bernoulli Box cartridges (10 Mb-230 Mb) – ca<br />

1980’s<br />

• 12-inch optical discs (2.6 Gb)<br />

– ca 1976<br />

• Optical Disk Storage and<br />

Retrieval (OSAR; up to 64 12<br />

-inch optical disks) – ca 1982<br />

• Compact Disc-Recordable<br />

(CD-R; 700 Mb) – ca 1988<br />

• Digital Versatile Disk (DVD;<br />

4.7Gb-17Gb) – ca 1996<br />

Plasmon Optical<br />

Storage Drive,<br />

OSAR<br />

• Universal Serial Bus Flash Drive (USB drive;<br />

2Gb-2Tb) – ca 2000<br />

• Fixed Content Storage (think Centera/NetApps;<br />

magnetic; 7Tb-30Tb) – ca 2000<br />

• Network Access System (NAS; using 2T to 6T<br />

storage devices; on) – ca 1990<br />

And “The Future”? Petabytes (1000 Gb), Exabytes<br />

(1000 Tb) and Zettabytes (1000 Exabytes), oh my! Just<br />

to put it into context – the current world storage usage<br />

is estimated to be 295 billion gigabytes…if you stacked<br />

CDs on top of one another, the stack would extend out<br />

to the moon. Storage also does not have to be “onpremise”;<br />

companies are taking their data and content<br />

to the cloud, where there is virtually unlimited storage<br />

(as long as you’re willing to pay for it!).<br />

18 <strong>Spring</strong> <strong>2022</strong> <strong>NIRMA</strong>.org <strong>Inside</strong> <strong>NIRMA</strong>

Essentially, the explosion in storage occurred when<br />

we shifted from storing structured data (data tables,<br />

databases) to storing document images (through<br />

scanning) to now storing and streaming high-definition<br />

digital movies, 3-D objects, and virtual reality. And the<br />

nuclear industry has been in the midst of this<br />

revolution.<br />

In the 1980’s, South Texas Project made the<br />

decision that they would store, to the extent possible, all<br />

of their quality records in electronic format. They<br />

adopted the FileNet Imaging System, which used 12-<br />

inch optical disk platters arranged in an optical jukebox<br />

(OSAR). One of the primary reasons for adopting this<br />

technology was that optical disks were write-once, readmany-times;<br />

the laser that wrote into the disk literally<br />

burned the 0’s and 1’s into the platter, thus assuring the<br />

burned-in document was immutable. In 1988, USNRC<br />

allowed the use of optical disk storage technology as a<br />

viable medium to store quality assurance records for<br />

applicable long-term retentions – Generic Letter (GL)<br />

88-18, “Plant Record Storage on Optical Disks.” A key<br />

aspect of this guidance was establishing the quality<br />

assurance and control of the use the technology by<br />

citing eight major criteria that had to be met.<br />

This was a significant step forward, as the industry<br />

primarily was still paper-based, with many plants<br />

transitioning to electronic indexing and using microfilm,<br />

aperture cards, and microfiche. Imaging systems back<br />

in those days were a high capital cost, with the jukebox<br />

being a considerable portion of that cost. Plants<br />

recognized the costs savings in search, access, retrieval,<br />

viewing, and printing, but were daunted by the high<br />

cost. About the time GL 88-18 was issued, the Electric<br />

Power Research Institute (EPRI) convened a Nuclear<br />

Construction Issues Group (NCIG-10) to better<br />

understand the growing trend toward storing,<br />

maintaining, and retrieving electronic quality assurance<br />

records. A document was produced (May 1989) that<br />

presented guidelines and supporting information for the<br />

creation, storage, retrieval, control and approval of<br />

quality records in electronic media for nuclear facilities.<br />

The intriguing part of the NCIG work was that<br />

electronic media was not limited to optical disks, but<br />

was opened to the notion of using “standard” magnetic<br />

disk equipment, as long as the appropriate assurances<br />

and controls were also in place. This work, the criteria<br />

established in GL 88-18, and operating experience from<br />

plants, were the foundational seeds that the <strong>NIRMA</strong><br />

TGs on managing electronic records were developed. I<br />

have expounded on these TGs previously, so I urge you<br />

to look them up to find out more!<br />

I am currently working with a plant where storage<br />

will be in the cloud. The current “footprint” is nearly<br />

3Tb of content – current revisions, past revisions, and<br />

records. And it all has to be backed up, so double the<br />

storage needs. And…this is just a single unit plant<br />

that’s been in operation for 30 years. Think about fleet<br />

storage (e.g., Constellation, Southern Nuclear, TVA)<br />

and the need to meet the dual storage requirements.<br />

And think about renewals of operating licenses that<br />

extend the operability of a facility for another 20 years.<br />

That. Is. A lot. Of. Storage!<br />

Ultimately, quality assurance records stored on<br />

electronic media need to have the rigor of standard,<br />

consistent, proceduralized processes, to comply with<br />

nuclear quality assurance regulations and nuclear<br />

insurance long-term retentions. It’s incumbent upon<br />

YOU as the nuclear information manager to ensure<br />

these practices are in place. As we say in <strong>NIRMA</strong>, “IM<br />

has the rules, IT has the tools.”<br />

Eugene has been a member of <strong>NIRMA</strong> for<br />

nearly 35 years. At the time he joined,<br />

<strong>NIRMA</strong> had only been in existence for 11<br />

years. He would love to hear about stories and<br />

anecdotes from others, so please email him at<br />

eugene.yang@kismetconsulting.com.<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Spring</strong> <strong>2022</strong> 19

Professional Development<br />

Business Unit (PDBU) News<br />

Lou Rofrano, PDBU Director<br />

“Be A Student of the BuSineSS”<br />

O<br />

ne of the best pieces of<br />

advice I received early in<br />

my career and professional<br />

development came from my<br />

first manager in healthcare sales. I<br />

was recently hired and about to<br />

enter into the business of calling on<br />

healthcare professionals. This advice<br />

has stayed with me my entire life<br />

and was never more important than<br />

now as I work with the members of<br />

<strong>NIRMA</strong> and people in the nuclear<br />

industry. Most of us get some kind<br />

of training when we start in a new<br />

role. It might be a formal training<br />

program with very specific metrics<br />

for success or less formal “learn as<br />

you go” on-the-job training. No<br />

matter which method you<br />

encounter, being trained to do the<br />

specifics of a job is only the<br />

beginning of professionalism.<br />

The training program that I<br />

attended was very rigorous,<br />

structured, and with the knowledge<br />

that if you did not meet a certain<br />

performance level in both written<br />

and presentation skills you would<br />

“wash-out” and go home without a<br />

job. Why was it so tough you ask? It<br />

was made clear to us that the<br />

toughness of the class was to ensure<br />

we knew what we were talking<br />

about. After all, we were talking to<br />

caregivers and minimally, if we did<br />

not know what we were talking<br />

about, they would lose respect for<br />

us. Worst case a patient could die if<br />

we gave out the wrong information.<br />

In the nuclear industry, it seems<br />

to be you have to be right.<br />

Inspections have to be right.<br />

Records have to be right, accurate,<br />

and knowledge has to be correct.<br />

Why you ask? Simple. This is a<br />

heavily regulated industry and if you<br />

are wrong, you can lose the respect<br />

of your peers and your actions can<br />

result in significant fines for noncompliance.<br />

Further, the general<br />

public’s and employees’ lives and<br />

health could be affected.<br />

What are you doing<br />

actively to make you<br />

better at what you<br />

do? What investments<br />

are you making<br />

in yourself?<br />

So, my manager’s point was that<br />

your entry level training was not<br />

enough to be “sure.” His advice was<br />

to “Be a student of the business.”<br />

Learn everything you can about the<br />

business you are in. Read journals,<br />

take CEUs when appropriate and<br />

available. Connect with industry<br />

professionals and learn from them.<br />

Develop formal and informal<br />

mentor relationships with people in<br />

the industry. It has been said that<br />

much of your success is owed to the<br />

five closest people you surround<br />

yourself with. The same can be said<br />

in your career. We need to connect<br />

with solid, knowledgeable people<br />

who can help you elevate your<br />

performance and knowledge level.<br />

What are you doing actively to make<br />

you better at what you do? What<br />

investments are you making in<br />

yourself? One of the primary<br />

reasons we created the Mentor<br />

Program is to give you formal access<br />

to the best among the industry.<br />

<strong>NIRMA</strong> and ICRM are working<br />

closely to provide you a pathway to<br />

become certified in your business.<br />

These initials after your name let<br />

other people in your industry know<br />

that you are serious about your<br />

knowledge and your desire to be<br />

among the best. Do those<br />

certifications earn you an immediate<br />

promotion? Probably not<br />

immediately, but they help you<br />

position yourself as a future leader<br />

and certified professional. We all<br />

need to develop our knowledge and<br />

demonstrate that we are a “Student<br />

of the Business”.<br />

Ready to take action?<br />

<strong>NIRMA</strong> is excited to partner<br />

with the Institute of Certified<br />

Records Managers (ICRM) to bring<br />

professional development<br />

opportunities directly to its<br />

members!<br />

The ICRM VIRTUAL Exam<br />

Prep Workshop Series will be held<br />

the week following the <strong>2022</strong><br />

<strong>NIRMA</strong> Symposium. The format<br />

for the series includes two four-hour<br />

20 <strong>Spring</strong> <strong>2022</strong> <strong>NIRMA</strong>.org <strong>Inside</strong> <strong>NIRMA</strong>

(half-day) workshops for CRA and CRM. Each half<br />

day is offered for $129 per person.<br />

ICRM-led VIRTUAL Exam Prep Workshop<br />

series in partnership with Nuclear<br />

Information and Records Management<br />

Association (<strong>NIRMA</strong>) - August 8-10, <strong>2022</strong> -<br />

Registration is now open!<br />


Please contact Rae Lynn Haliday, CRM, Chair/ICRM<br />

Strategic Alliance Committee (SAC) at<br />

rhaliday4572@gmail.com or (314) 799-5132<br />

if you have any questions on how to<br />

take advantage of these great opportunities.<br />

Not a Member of<br />

<strong>NIRMA</strong>?<br />

join today!<br />

The ICRM will also host a booth<br />

at the <strong>2022</strong> <strong>NIRMA</strong> Symposium,<br />

August 1-3, <strong>2022</strong>.<br />

For the most up-to-date information and symposium<br />

registration, please click here visit <strong>NIRMA</strong>’s website.<br />

<strong>2022</strong> <strong>NIRMA</strong> Symposium,<br />

August 1-3, <strong>2022</strong><br />

Held at the<br />

JW Marriott Resort and Spa<br />

Las Vegas, Nevada<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Spring</strong> <strong>2022</strong> 21


(M&M) Business Unit News<br />

e are less than six<br />

w<br />

months away from the<br />

<strong>2022</strong> <strong>NIRMA</strong><br />

Symposium. Time to<br />

start really thinking about<br />

attending the symposium.<br />

There are great ways to enjoy<br />

and participate in the learning<br />

and fun.<br />

Once again, we have lined<br />

up some amazing Keynote<br />

speakers for this coming<br />

Symposium. In the coming<br />

months, we will be sharing<br />

more details about topics. You<br />

and your work colleagues are<br />

going to want to hear these<br />

presentations … which leads us<br />

to the next topic.<br />

<strong>NIRMA</strong> is offering a group<br />

discount when you register for<br />

the Symposium early. Purchase<br />

three (3) registrations from the same<br />

company, and all subsequent<br />

registrations are $700. The<br />

additional employees need not be<br />

Kathi Cole, CRM<br />

M&MBU Director<br />

part of the Records<br />

Management organization.<br />

They can be employees<br />

from any of the<br />

organizations within the<br />

same company.<br />

We are looking for new<br />

members to help come up<br />

with new ideas to bring new<br />

members to <strong>NIRMA</strong> as well<br />

as new ideas of how to<br />

share everyone’s expertise<br />

with the membership.<br />

M&MBU meets the first<br />

Wednesday every month for<br />

one hour at 12:00 PM CT.<br />

Please consider joining<br />

M&MBU. We are a fun<br />

group to work with.<br />

For additional<br />

information or questions on<br />

anything mentioned above,<br />

please contact nirma@nirma.org.<br />

<strong>NIRMA</strong>’s Financial Holdings<br />

as of February 24, <strong>2022</strong><br />

Lona Smith<br />

<strong>NIRMA</strong> Treasurer<br />

Checking Account $22,663.31<br />

Debit Account $ 349.55<br />

Investment Account $90,799.22<br />

22 <strong>Spring</strong> <strong>2022</strong> <strong>NIRMA</strong>.org <strong>Inside</strong> <strong>NIRMA</strong>

Tennessee Valley Authority<br />

(TVA), the nation’s largest public<br />

power energy provider, announced<br />

that it is establishing a New Nuclear<br />

Program. This initiative<br />

explores advanced nuclear options<br />

as an essential component of TVA’s<br />

decarbonization efforts.<br />

The announcement comes at a<br />

time when the United States, as well<br />

as public and private<br />

sectors worldwide, have made bold,<br />

necessary commitments to reduce<br />

carbon emissions. This process can<br />

be accelerated with always-on,<br />

carbon-free nuclear energy, which is<br />

why TVA is interested in building<br />

new nuclear to complement<br />

intermittent renewable generation.<br />

TVA currently operates three<br />

nuclear power plants, Browns Ferry,<br />

Sequoyah, and Watts Bar, which<br />

power more than 4.5 million homes<br />

and businesses. Right now,<br />

nuclear provides more electricity to<br />

the people of Tennessee than any<br />

other energy source. This nuclear<br />

electricity generation has allowed<br />

TVA to reduce the state’s reliance<br />

on coal, thereby reducing carbon<br />

emissions while continuing to<br />

provide reliable, affordable power.<br />

Tennessee Governor Bill<br />

Lee acknowledged the importance<br />

of nuclear in his State of the State<br />

speech, delivered in late January. He<br />

discussed his recent visit to TVA’s<br />

Watts Bar facility, where he<br />

witnessed firsthand how nuclear<br />

power keeps the grid dependable<br />

when the weather is not.<br />

“For decades, East Tennessee has<br />

been home to some of the best kept<br />

secrets in nuclear energy and<br />

American innovation,” he said.<br />

He noted that the state is working<br />

directly with TVA to formalize a<br />

long-term nuclear strategy because<br />

“nuclear power is a clean energy that<br />

actually works for the private<br />

sector.”<br />

To reach its goal of net-zero<br />

carbon emissions by 2050, TVA is<br />

committed to building out its clean<br />

energy generation. In the<br />

announcement, the utility said that<br />

developing a roadmap for advanced<br />

Photo Credit: Tennessee Valley Authority<br />

nuclear is a part of its plan to<br />

prioritize innovative methods of<br />

reducing carbon emissions.<br />

“We cannot meet the energy<br />

needs of tomorrow by making small<br />

changes in today’s power system,”<br />

said Jeff Lyash, TVA president and<br />

chief executive officer. “We must<br />

work toward a net-zero carbon<br />

future today at a programmatic level<br />

and, combined with the efforts<br />

we’ve already undertaken over the<br />

past few years, that is what TVA’s<br />

New Nuclear Program enables us to<br />

do.”<br />

With the Board’s approval, the<br />

program will provide up to $200<br />

million to examine advanced reactor<br />

technologies for deployment at the<br />

Clinch River Site, which TVA has<br />

obtained the first early site<br />

permit for, as well as other potential<br />

locations.<br />

Continued on next page.<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Spring</strong> <strong>2022</strong> 23

Continued from previous page.<br />

Designs that are under<br />

evaluation for the Clinch River Site<br />

include both light water and nonlight<br />

water reactors. TVA is<br />

exploring GE Hitachi’s BWRX-<br />

300 light water design that could<br />

leverage the existing nuclear supply<br />

chain.<br />

TVA acknowledges that any<br />

first of its kind technology carries<br />

certain obstacles that are best<br />

handled through partnerships,<br />

which is why they will be<br />

collaborating with other entities to<br />

optimize solutions and advance<br />

new climate technologies.<br />

TVA operates one of the<br />

largest, most diverse generating<br />

portfolios in the nation. As an<br />

industry leader in nuclear energy,<br />

TVA is committed to providing<br />

not only clean, but also affordable,<br />

reliable, and resilient electricity—<br />

and to continue to do this, they’re<br />

looking to new nuclear.<br />

Read full article here.<br />

Washington, D.C.—The<br />

following statement can be<br />

attributed to Maria Korsnick,<br />

president and chief executive officer<br />

of NEI:<br />

“NEI applauds the West Virginia<br />

legislature and governor for lifting a<br />

decades-long ban on nuclear carbon<br />

-free power plants in the state. The<br />

forward-thinking decision is part of<br />

a national trend to recognize the<br />

role of reliable, carbon-free nuclear<br />

power in our energy transition.<br />

Removing antiquated policies like<br />

moratoriums on nuclear plant<br />

construction serves as a<br />

steppingstone toward a<br />

decarbonized future and ensures a<br />

reliable and cost-effective energy<br />

transition that creates good-paying,<br />

long-term jobs.<br />

With more fossil fuel plants<br />

retiring, new nuclear technologies<br />

are more essential than ever to<br />

preserve jobs and provide a supply<br />

of always-on carbon-free power.<br />

The passage of this bill alongside<br />

the state’s recent resolution on grid<br />

stability opens the door for<br />

advanced nuclear to be the<br />

backbone of the energy grid for<br />

West Virginia.”<br />

Read full article here.<br />

And now we are on YouTube!<br />

24 <strong>Spring</strong> <strong>2022</strong> <strong>NIRMA</strong>.org <strong>Inside</strong> <strong>NIRMA</strong>

High Costs, Proliferation<br />

Concerns Feed Doubt Over Waste<br />

Recycling<br />

Globally, close to 400,000 tons of<br />

SNF has been produced from civil<br />

nuclear power plants, of which just<br />

under a third has been reprocessed,<br />

while current commercial<br />

reprocessing capacity is around just<br />

2,000 tons a year via a handful of<br />

plants in France, Russia, Britain,<br />

India, and, possibly by 2024, Japan.<br />

SNF is highly radioactive, contains<br />

heavy metals that could be used in a<br />

weapon under the right<br />

circumstances, and will not lose its<br />

radioactivity for at least hundreds, if<br />

not thousands, of years.<br />

Proponents point out that it is also<br />

(mostly) accounted for, wellcontained<br />

and protected and, while<br />

today’s technology may not quite<br />

hold the solution to what to do with<br />

the waste, that will change with<br />

advanced reactors in development.<br />

“If you burnt the existing levels of<br />

spent nuclear fuel we have sitting at<br />

nuclear sites, which is technically<br />

straightforward with a fast reactor,<br />

then there’s about 200 years of<br />

energy for the United States,” says<br />

Steven Curtis, an independent<br />

speaker on nuclear power and the<br />

recycling of spent nuclear fuel with<br />

decades of experience working at the<br />

U.S. Department of Energy and<br />

Environmental Protection Agency.<br />

Most SNF produced sits<br />

in storage in barrels and dry casks<br />

The Areva Nuclear plant for the treatment<br />

of nuclear waste at La Hague, near<br />

Cherbourg, western France (Source:<br />

Reuters/Benoit Tessier)<br />

and industry and governments have<br />

found just two ways to deal with it;<br />

recycle and use again or bury it deep<br />

underground.<br />

Neither option is popular with<br />

the public.<br />

In the United States, where there<br />

is about 86,000 tons of SNF stored<br />

on-site at 75 operating or shutdown<br />

power plants in 33 states, of those<br />

who believe in nuclear power, less<br />

than half support keeping spent fuel<br />

within 50 miles of their own<br />

communities, according to a<br />

Morning Consult poll.<br />

Of the three reprocessing plants to<br />

have been built in the United States,<br />

none are currently operating, and<br />

Curtis says state leaders aren't willing<br />

to take the SNF.<br />

“If I could convince a governor to<br />

accept used nuclear fuel with the<br />

proviso that they would recycle it in<br />

fast reactors, that would unlock<br />

decades of economic benefit in the<br />

$1 trillion clean energy business in<br />

the United States, all with domestic<br />

supply,” Curtis says.<br />

The Congressional Nuclear Waste<br />

Fund, financed largely from fees<br />

tacked on to household electricity<br />

bills and worth an estimated $45<br />

billion, has sat unused ever since the<br />

U.S. Department of Energy ended it<br />

efforts to license a repository at<br />

Yucca Mountain in 2010.<br />

This fund alone could help jump<br />

start a private industry solution,<br />

Curtis says.<br />

An expensive mix<br />

The new generation of reactor<br />

developers say they have found the<br />

solution to a safe, easy, and cheap<br />

recycling of SNF but today the<br />

available options produce a highly<br />

radioactive mix that is potentially<br />

vulnerable to abuse from would-be<br />

weapons makers and is vastly more<br />

expensive than either freshly mined<br />

uranium or deep geological<br />

repositories (DGPs).<br />

“For nuclear energy to be a part of<br />

the climate change solution, you<br />

need it to be less costly than it has<br />

been, it needs to be easier to site<br />

than it has been, you need the public<br />

to be confident that it’s safe and<br />

secure from terrorism, and that it<br />

won’t contribute to nuclear<br />

Continued on next page.<br />

Back to Content | <strong>Inside</strong> <strong>NIRMA</strong> <strong>NIRMA</strong>.org <strong>Spring</strong> <strong>2022</strong> 25

Continued from previous page.<br />

High Costs, Proliferation Concerns Feed<br />

Doubt Over Waste Recycling<br />

World commercial reprocessing capacity<br />

proliferation,” says Professor of the Practice of<br />

Energy, National Security, and Foreign Policy at<br />

Harvard Kennedy School Matthew Bunn.<br />

“Reprocessing points in the wrong direction of every<br />

one of those criteria.”<br />

Currently, the principal method of reprocessing is<br />

called PUREX (plutonium uranium reduction<br />

extraction) to produce Mixed Oxide (MOX) fuel,<br />

manufactured from plutonium taken from SNF and<br />

mixed with depleted uranium.<br />

This is expensive, however.<br />

One kilogram of MOX, including reprocessing of<br />

the waste, the fabrication process, and the depleted<br />

uranium, costs around six times that of one kilogram<br />

of low enriched uranium, according to a study by Bunn<br />

and others, ‘The Economics of Reprocessing and<br />

Recycling vs. Direct Disposal of Spent Nuclear Fuel.’<br />

“For equal cost, uranium would have to get far more<br />

expensive, or reprocessing would have to get far<br />

cheaper,” the report said.<br />

Reprocessing also fared badly against DGRs, which<br />

would still be needed anyway.<br />

It costs an estimated $600/kg to store and then<br />

dispose of spent fuel in a repository deep<br />

underground, compared to $2,200/kg to reprocess,<br />

including $200/kg to dispose of the high-level waste<br />

that is still left over after recycling.<br />

“It’s important to remember that if you generate a<br />

certain amount of nuclear energy, you’re left with a<br />

certain amount of fission products. You’re going to<br />

need nuclear waste repositories regardless of whether<br />

you reprocess or you don’t,” Bunn said.<br />

(Source: World Nuclear Association)<br />

Cheap and plentiful fuel<br />

Recycling SNF, as the French do through a 10-yearlong<br />

production cycle, does not aim to address a lack<br />

of basic fuel for nuclear reactors which is relatively<br />

inexpensive and plentiful.<br />

Uranium can be found naturally in the earth’s crust<br />

and seawater, is relatively common, and less than a<br />

tenth of a nuclear power plants’ entire cost comes<br />

from fuel.<br />

“While it could, in principle, be recycled many times,<br />

the French recycle this material only once because it<br />

gets harder and harder to do technically after the first<br />

time. The reason they do this is to reduce the volume<br />

of used nuclear fuel. It does not have a strong effect<br />

on the theoretical total toxicity of the material,” says<br />

Principle Nuclear Engineer at Argonne National<br />

Laboratory Roger Blomquist.<br />

While the French used the PUREX method, in<br />

which SNF is first dissolved in hot nitric acid, Argonne<br />

has been developing a more compact and economical<br />

method known as pyro-processing for the lab’s integral<br />

fast reactor (IFR), the EBR-II.<br />

Article reprinted with permission of Reuters Events<br />

Nuclear. Read full article here.<br />

26 <strong>Spring</strong> <strong>2022</strong> <strong>NIRMA</strong>.org <strong>Inside</strong> <strong>NIRMA</strong>

Save the Dates:<br />

46th Annual <strong>NIRMA</strong> Symposium<br />

August 1-3, <strong>2022</strong>

Hooray! Your file is uploaded and ready to be published.

Saved successfully!

Ooh no, something went wrong!