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PRSRT STD

US POSTAGE

PAID

Jacksonville, FL

Permit No. 796


Because You Asked...

Featuring Betsy Barbieux

CAM, CFCAM, CMCA, PROFESSIONAL DEVELOPMENT COACH,

FLORIDA CAM SCHOOLS, LLC

Betsy,

Can we vote on approving our budget via

email with all members? Do we have to have

a special budget meeting at the end of the

year for all members to discuss and approve

it? Now that budgets must be done 14 days

before the 1st of the year, we can no longer

do the approval of the budget at our Annual

Meeting as we had done for years.

— Gene

Gene:

There is never voting via email either by the

shareholders or the board. Shareholders vote

with a Limited Proxy, no show of hands, roll

call, general consent, or voice vote. There must

be a quorum present either in person or by General/Limited

Proxy. The count/results of the

vote are recorded in the Minutes. Proxies are

kept as Official Records for seven years. For

Elections, shareholders vote for their directors

using a Ballot and 2-envelopes.

At board meetings, board members present

in person or by speaker telephone or videoconferencing

may participate and vote as if

there; assuming you have a quorum. The vote

of each board member present must be recorded

in the Minutes.

I doubt your shareholders are required to

vote on the budget. It is probably a poor habit

started years ago. Check your Bylaws. Budgets

have always had to be completed before the end

of the budget year. This is not new. The new statute

just outlines what happens if the board can’t

get it together to vote on a budget before the new

budget year which may not be a calendar year.

When is your fiscal year? Check your Bylaws.

— Betsy

• • • •

Betsy,

In your election information meeting you

mentioned about the separate meetings for

Member’s Annual Meeting and Election and

board organizational meeting. I believe you

said the minutes of the previous year’s Member’s

Annual Meeting should be approved

by the members at this meeting. This didn’t

happen at our meeting and the manager

told me I was wrong when I asked. Can you

direct me to the Statute? By the way I love

your YouTube videos; they are so informative.

— Anthony

Anthony:

Each group of people who meets whether it is

the membership or the board or a committee

should have its own set of minutes for that

meeting. The group whose minutes they are is

the group who approves them at the next meeting

which might be a month or two or three or a

year later. This is a procedure found in Roberts

Rules of Order not statutes.

You can find information on the Internet

about Roberts Rules of Order dealing with

agendas or minutes. The first order of business

after the quorum is established is to approve the

previous meeting minutes which are done by

the group who’s minutes they are. That means

the membership meeting minutes will likely

stay in draft form for one year before they are

approved at the next membership meeting.

There are several Roberts Rules of Order

procedures that conflict with statutes and we

must follow the statutes. I’ve a summary onepage

handout if you would like me to send it

to you. Just remember that RROO is overkill

for the meeting procedures we use at our

board meetings. And we must blend in the

statutory requirements.

Thank you for watching CAM Matters on

YouTube. Be sure to check out the Free Articles

on my website too!

— Betsy

• • • •

Hi Betsy,

1) A Special committee meets every other

week. The “post” states all the dates for

every other week for the next two months,

with the same agenda. Is this allowable

or should a “post “ be done for every

meeting? 2) Does the registered agent

have to be the CAM? Is this Florida State

law? If not, how can I explain why a board

member should be the registered agent? I

do not want to be the registered agent for

the association. 3) Is there any legal law

that we must continue using ZOOM for

the BOD meetings?

— Sandra

Hi Sandra:

1. Most committees don’t have a statutory requirement

to post notices. Those that deal with

making final decisions about the budget or

ARC should post statutory notices if they make

final decisions rather than recommendations

2. Most management companies act as

the Registered Agent but there is no “law”

requiring them to do so. Otherwise, the next

most popular choice is the association attorney.

The next choice could be the CAM,

but the address is the association office, not

your personal address. The reason you don’t

want a board member (home address) to be

the CAM is the office of the Registered Agent

is to be accessible to a process server/deputy

sheriff during regular business hours. That

should not be anyone’s home.

3. There was never a legal requirement to use

zoom for board meetings. The statute allows/

permits board members who are present at the

meeting via speaker telephone or real time electronic

videoconferencing to participate as if

there, count toward the quorum, and vote.

— Betsy

• • • •

HAVE A QUESTION FOR BETSY? SUBMIT YOUR QUESTIONS VIA EMAIL: BETSY@FLORIDACAMSCHOOLS.COM

Betsy Barbieux, CAM, CFCAM, CMCA, is an information leader in Florida community association living. She is an expert in the rights and obligations

of owners as well as the board of directors and association management. If you live in Florida, there is a good chance you are a part of a community

association. Since 1999, Betsy has educated thousands of managers, directors, and service providers. So whether you are an owner, board member,

or CAM, she provides training and coaching for all. Betsy is a member of CAI National, FCAP, former member of the Regulatory Council

for Community Association Managers, featured columnist in industry publications, and host of CAM Matters on YouTube:

www.youtube.com/c/cammatters. Florida CAM Schools, LLC, www.floridacamschools.com, 352-326-8365.





CROSSWORD Enter to Win $100

Complete the puzzle using the

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Through strong visuals, clear and concise

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GO DIGITAL

View our digital magazine and our

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INDUSTRIES

FEATURED

IN THIS ISSUE

Access Systems .............................................................................................. 8

Accounting Services .................................................................................... 8

Air Conditioning ............................................................................................. 9

Asphalt ................................................................................................................ 10

Cleaning and Maintenance ........................................................................ 11

Commercial Glass Services ....................................................................... 12

Decorative 3D Coverings ........................................................................... 13

Electrical Contractor .................................................................................... 14

Epoxy Flooring ................................................................................................ 15

Fans ...................................................................................................................... 15

Fencing ............................................................................................................... 16

Flooring ............................................................................................................... 18

Game Room Equipment ............................................................................. 19

Impact Windows and Doors .................................................................... 20

Inspections ........................................................................................................ 22

Mulch Application .......................................................................................... 23

Painting ............................................................................................................... 24

Patio Furniture and Repairs ...................................................................... 25

Plumbing ............................................................................................................ 28

Pressure Cleaning .......................................................................................... 30

Restoration Services .................................................................................... 32

Roofing................................................................................................................ 34

Sidewalk Repairs ............................................................................................ 37

Index ..................................................................................................................... 38

Name ______________________________________

Telephone _________________________________

Address ___________________________________

____________________________________________

Email ______________________________________

SUBMIT ENTRIES VIA: Email: info@propmanmag.com

Mail: Property Management Magazine Crossword Competition,

721 NE 3 rd Ave, Fort Lauderdale, FL 33304 OR Fax: 954-206-6988.

Entries must reach us by Sun., 5/15/22 to qualify —drawing will

take place on Mon., 5/16/22. Winner will be notified via phone

& must claim prize in person at our office and take photo. The

winner’s details will be published in our June 2022 issue.

ONLY ONE ENTRY PER HOUSEHOLD. All decisions final. By participating, the crossword competition

winner agrees to have their name & likeness published in an upcoming issue of the Property

Management Magazine. Contest void where prohibited.

6 MAY 2022 - For All Your Property Management Needs - www.PropertyManagementMagazine.com

Get in Front of Our Readers...

CALL US TODAY!

(877) 717-6780

721 NE 3rd Avenue

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DISCLAIMER: We endeavor to accept reliable advertising, however, we

cannot be held responsible by the public for any advertising claims.

24,000 Magazines Mailed Monthly to Property Managers, HOAs, Condo Associations & Co-Ops - TO ADVERTISE CALL (877) 717-6780

7



ACCESS SYSTEMS

AIR CONDITIONING

ACCOUNTING SERVICES

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ASPHALT

CLEANING AND MAINTENANCE

10 MAY 2022 - For All Your Property Management Needs - www.PropertyManagementMagazine.com

24,000 Magazines Mailed Monthly to Property Managers, HOAs, Condo Associations & Co-Ops - TO ADVERTISE CALL (877) 717-6780 11



COMMERCIAL GLASS SERVICES

DECORATIVE 3D COVERINGS

Who Do You

Recommend?

Refer a Pro!

Email us at

info@propmanmag.com

(877) 717-6780 • www.PropertyManagementMagazine.com

12 MAY 2022 - For All Your Property Management Needs - www.PropertyManagementMagazine.com

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ELECTRICAL CONTRACTOR

EPOXY FLOORING FANS

14 MAY 2022 - For All Your Property Management Needs - www.PropertyManagementMagazine.com

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FENCING

FENCING

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FLOORING

GAME ROOM EQUIPMENT

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IMPACT WINDOWS AND DOORS

IMPACT WINDOWS AND DOORS

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24,000 Magazines Mailed Monthly to Property Managers, HOAs, Condo Associations & Co-Ops - TO ADVERTISE CALL (877) 717-6780 21



IMPACT WINDOWS AND DOORS

MULCH APPLICATION

INSPECTIONS

Your Trusted Resource for

Commercial Professionals

(877) 717-6780 • www.PropertyManagementMagazine.com

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PAINTING

PATIO FURNITURE AND REPAIRS

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24,000 Magazines Mailed Monthly to Property Managers, HOAs, Condo Associations & Co-Ops - TO ADVERTISE CALL (877) 717-6780 25



PATIO FURNITURE AND REPAIRS

PATIO FURNITURE AND REPAIRS

26 MAY 2022 - For All Your Property Management Needs - www.PropertyManagementMagazine.com

24,000 Magazines Mailed Monthly to Property Managers, HOAs, Condo Associations & Co-Ops - TO ADVERTISE CALL (877) 717-6780 27



PLUMBING

PLUMBING

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PRESSURE CLEANING

PRESSURE CLEANING

How Can We

Help You?

Share Your Ideas

Email suggestions to

info@propmanmag.com

(877) 717-6780 • www.PropertyManagementMagazine.com

30 MAY 2022 - For All Your Property Management Needs - www.PropertyManagementMagazine.com

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RESTORATION SERVICES

ROOFING

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ROOFING

ROOFING

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ROOFING

SIDEWALK REPAIR

Find a Professional

Near You

Visit us at

www.PropertyManagementMagazine.com

(877) 717-6780 • www.PropertyManagementMagazine.com

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INDEX

Access Control Systems

Smart Entry Systems, Page 8

Accounting Services

Michael B. Moskowitz, CPA, Page 8

ADA Ramps

Amaran Group LLC, Page 10

Big T Trip Hazard Repair, Page 37

Air Conditioning Sales,

Repairs & Maintenance

Comfort Zone Mechanical, Page 9, 29

Arcade Machines

Billiards Florida, Page 19

Asphalt Overlays & Repairs

Amaran Group LLC, Page 10

Omega Maintenance, Page 30

Asphalt Striping & Seal Coatings

Amaran Group LLC, Page 10

Backflow Services

Comfort Zone Mechanical, Page 9, 29

Balconies

All Fencing and Repair, Page 16

CBR Fabricators, Page 17

Biohazard & Trauma Cleanup

All Dry USA, Page 32, 33

Bookkeeping Services

Michael B. Moskowitz, CPA, Page 8

Breaker Panel Replacements

Hypower Inc, Page 14

Building Inspection Electrical Repairs

Hypower Inc, Page 14

Building Inspections

All Dry USA, Page 32, 33

Car Stop Installations & Removals

Amaran Group LLC, Page 10

Carports

CBR Fabricators, Page 17

CCTV Camera & DVR Systems

Hypower Inc, Page 14

Ceiling Fans

Dan’s Fan City, Page 15

Code Violation Corrections

CBR Fabricators, Page 17

Hypower Inc, Page 14

Coin Operated Game Machines

Billiards Florida, Page 19

Columns

CBR Fabricators, Page 17

Commercial Building Inspections

Tri County Engineering & Inspections, Inc, Page 22

Commercial Cleaning

ACL Cleaning Systems, Page 11

Concrete Cleaning

Omega Maintenance, Page 30

Concrete Curbing

Amaran Group LLC, Page 10

Concrete Floor Grinding & Polishing

Americas Blasting & Coatings, Page 15

Concrete Garbage &

Dumpster Enclosures

Amaran Group LLC, Page 10

Concrete Grinding & Leveling

Big T Trip Hazard Repair, Page 37

Concrete Resurfacing & Repairs

Amaran Group LLC, Page 10

Big T Trip Hazard Repair, Page 37

Cost Replacement Assessments

Tri County Engineering & Inspections, Inc, Page 22

Covid-19 Cleaning & Disinfection

Paradise Grime Busters, Page 30

Decorative Ceiling & Wall Tiles

Decorative Ceiling Tiles, Page 13

Door Replacement

Alco Windows and Doors, Page 21

GM Door, Window & Screen, Page 20

NextGuard Impact Windows & Doors, Page 22

Door Skins

Decorative Ceiling Tiles, Page 13

Drain Pumping

Comfort Zone Mechanical, Page 9, 29

Plumbing Experts, Page 28

Dumpster Gates

CBR Fabricators, Page 17

Duct Work & Replacement

Comfort Zone Mechanical, Page 9, 29

Electrical Contractor

Hypower Inc, Page 14

Electrostatic Disinfection & Sanitizing

Paradise Grime Busters, Page 30

Emergency Lighting

Hypower Inc, Page 14

Emergency Stairways

CBR Fabricators, Page 17

Energy Audits

Hypower Inc, Page 14

Epoxy Flooring

Americas Blasting & Coatings, Page 15

EV Charging Stations & Repairs

Hypower Inc, Page 14

Fans

Dan’s Fan City, Page 15

Faucets

Comfort Zone Mechanical, Page 9, 29

Plumbing Experts, Page 28

Faux Finishes

Advanced Painting Systems Inc, Page 24

Faux Beams, Columns, Planks

& Trusses

Decorative Ceiling Tiles, Page 13

Fencing

All Fencing and Repair, Page 16

CBR Fabricators, Page 17

Fertilization

ACL Cleaning Systems, Page 11

Fiber Optics

Hypower Inc, Page 14

Fire & Smoke Damage Restoration

All Dry USA, Page 32, 33

Floor Coatings

Americas Blasting & Coatings, Page 15

Premier Coatings, Page 3, 18

Flooring

Americas Blasting & Coatings, Page 15

Premier Coatings, Page 3, 18

Flooring Removal

Americas Blasting & Coatings, Page 15

Game Room Equipment

Billiards Florida, Page 19

Garage Floor Coatings

Americas Blasting & Coatings, Page 15

Premier Coatings, Page 3, 18

Gate Opening Systems

Smart Entry Systems, Page 8

Gates

All Fencing and Repair, Page 16

CBR Fabricators, Page 17

General Contractor

All Dry USA, Page 32, 33

Generators

Hypower Inc, Page 14

Glass Replacement

Ameriglass Contractors, Page 12

Glass Partitions

Ameriglass Contractors, Page 12

Graffiti Removal

Omega Maintenance, Page 30

Paradise Grime Busters, Page 30

Grease Traps

Plumbing Experts, Page 28

Guard Rails

CBR Fabricators, Page 17

Gutter Cleaning & Maintenance

ACL Cleaning Systems, Page 11

BKB Cleaning Company, Page 31

Paradise Grime Busters, Page 30

Gutter Installation & Repairs

Omega Maintenance, Page 30

Heating

Comfort Zone Mechanical, Page 9, 29

Holiday Lighting

Hypower Inc, Page 14

Hurricane Preparedness

All Dry USA, Page 32, 33

Hurricane Storm Panels & Shutters

GM Door, Window & Screen, Page 20

Impact Windows & Doors

Alco Windows and Doors, Page 21

GM Door, Window & Screen, Page 20

NextGuard Impact Windows & Doors, Page 22

Indoor Air Quality Remediation

Comfort Zone Mechanical, Page 9, 29

Inspections

Tri County Engineering & Inspections, Inc, Page 22

Insulation

Comfort Zone Mechanical, Page 9, 29

Intercom Entry Systems

Smart Entry Systems, Page 8

Irrigation Installation & Repairs

ACL Cleaning Systems, Page 11

Janitorial & Porter Services

ACL Cleaning Systems, Page 11

Junk Removal

ACL Cleaning Systems, Page 11

Knockdown

Advanced Painting Systems Inc, Page 24

Landscape Lighting

Hypower Inc, Page 14

Landscaping Design & Installation

ACL Cleaning Systems, Page 11

Landscaping Services

ACL Cleaning Systems, Page 11

Lawn Service & Maintenance

ACL Cleaning Systems, Page 11

LED Lighting

Hypower Inc, Page 14

Lighting

Hypower Inc, Page 14

Mold Remediation

All Dry USA, Page 32, 33

Mulch Application

Southeast Spreading Company, Page 23

Murals

Advanced Painting Systems Inc, Page 24

Outdoor Furniture

Dr. Strap, Page 26, 27

Sun & Beach Patio Furniture, Page 25

Outdoor Furniture Upholstery

Dr. Strap, Page 26, 27

Sun & Beach Patio Furniture, Page 25

Outdoor Janitorial Services

Paradise Grime Busters, Page 30

Painting

Advanced Painting Systems Inc, Page 24

Omega Maintenance, Page 30

Parking Lot Floor Coatings

Premier Coatings, Page 3, 18

Parking Lot Lighting

Hypower Inc, Page 14

Parking Lot Repairs

Amaran Group LLC, Page 10

Parking Lot Striping

Amaran Group LLC, Page 10

Partitions

Decorative Ceiling Tiles, Page 13

Patio Furniture

Dr. Strap, Page 26, 27

Sun & Beach Patio Furniture, Page 25

Patio Furniture Repairs & Restoration

Dr. Strap, Page 26, 27

Sun & Beach Patio Furniture, Page 25

Patio Remodeling

Sun & Beach Patio Furniture, Page 25

Paver Sealing

Amaran Group LLC, Page 10

Paving

Amaran Group LLC, Page 10

Pinball Machines

Billiards Florida, Page 19

Pipe Replacement

Comfort Zone Mechanical, Page 9, 29

Plumbing Experts, Page 28

Plumbing

Comfort Zone Mechanical, Page 9, 29

Plumbing Experts, Page 28

Pool Tables

Billiards Florida, Page 19

Popcorn Removal

Advanced Painting Systems Inc, Page 24

Pressure Cleaning

ACL Cleaning Systems, Page 11

Amaran Group LLC, Page 10

BKB Cleaning Company, Page 31

Omega Maintenance, Page 30

Paradise Grime Busters, Page 30

Property Condition Assessments

Tri County Engineering & Inspections, Inc, Page 22

Property Maintenance

ACL Cleaning Systems, Page 11

Railings

All Fencing and Repair, Page 16

CBR Fabricators, Page 17

Rebars

CBR Fabricators, Page 17

Remodeling

All Dry USA, Page 32, 33

Replacement Cost Appraisals

Tri County Engineering & Inspections, Inc, Page 22

Restoration Services

All Dry USA, Page 32, 33

Omega Maintenance, Page 30

Roof Coatings

360 Roofing Services Inc, Page 36

Cool Roof Foam and Coatings, Page 35

WeatherTight Systems, Page 4, 5, 36

Roof Inspections

Tri County Engineering & Inspections, Inc, Page 22

Roof Maintenance

360 Roofing Services Inc, Page 36

Roof Painting

Advanced Painting Systems Inc, Page 24

Roof Pressure Cleaning

BKB Cleaning Company, Page 31

Omega Maintenance, Page 30

Paradise Grime Busters, Page 30

Roof Repairs & Replacement

360 Roofing Services Inc, Page 36

ACP Home Armour, Front Cover, Page 34

All Dry USA, Page 32, 33

Cool Roof Foam and Coatings, Page 35

WeatherTight Systems, Page 4, 5, 36

Rust Stain Removal

Paradise Grime Busters, Page 30

Sanitization Services

All Dry USA, Page 32, 33

Screen Enclosures

GM Door, Window & Screen, Page 20

Security Cameras & Lighting

Hypower Inc, Page 14

Sewer Line Replacement

Plumbing Experts, Page 28

Shower Wall Panels

Decorative Ceiling Tiles, Page 13

Sidewalk Repairs

Amaran Group LLC, Page 10

Big T Trip Hazard Repair, Page 37

Sidewalk Slab Replacement

Amaran Group LLC, Page 10

Big T Trip Hazard Repair, Page 37

Sliding Glass Door Handle, Lock &

Hardware Replacement

Ameriglass Contractors, Page 12

Sliding Glass Door Replacement

Ameriglass Contractors, Page 12

NextGuard Impact Windows & Doors, Page 22

Sliding Glass Door Service, Repairs

& Maintenance

Ameriglass Contractors, Page 12

Soft Wash Building Washing

Omega Maintenance, Page 30

Paradise Grime Busters, Page 30

Soil Delivery & Installation

Southeast Spreading Company, Page 23

Speed Bump Installations

Amaran Group LLC, Page 10

Stair Railings

CBR Fabricators, Page 17

Storefronts

Ameriglass Contractors, Page 12

GM Door, Window & Screen, Page 20

Storm Damage Repairs

All Dry USA, Page 32, 33

Structural Repairs

Amaran Group LLC, Page 10

CBR Fabricators, Page 17

Structural Steel

CBR Fabricators, Page 17

Stucco Repairs

Amaran Group LLC, Page 10

Surge Protection

Hypower Inc, Page 14

Tax Services

Michael B. Moskowitz, CPA, Page 8

Tenant Turnover Cleaning

ACL Cleaning Systems, Page 11

Toilets

Comfort Zone Mechanical, Page 9, 29

Plumbing Experts, Page 28

Trash Pickup Services

ACL Cleaning Systems, Page 11

Tunneling for Plumbing Repairs

Plumbing Experts, Page 28

Underground Plumbing

Plumbing Experts, Page 28

Walkway Repairs

Amaran Group LLC, Page 10

Americas Blasting & Coatings, Page 15

Wall Textures

Advanced Painting Systems Inc, Page 24

Decorative Ceiling Tiles, Page 13

Water Conservation

Comfort Zone Mechanical, Page 9, 29

Water Damage Restoration

All Dry USA, Page 32, 33

Water Heaters

Comfort Zone Mechanical, Page 9, 29

Plumbing Experts, Page 28

Water Leak Detection

All Dry USA, Page 32, 33

Comfort Zone Mechanical, Page 9, 29

Plumbing Experts, Page 28

Waterproofing

Omega Maintenance, Page 30

Welding Services

CBR Fabricators, Page 17

Wind Mitigation Inspections

Tri County Engineering & Inspections, Inc, Page 22

Window Board-Up Services

Ameriglass Contractors, Page 12

Window Cleaning

BKB Cleaning Company, Page 31

Omega Maintenance, Page 30

Window Repairs

Ameriglass Contractors, Page 12

Window Replacement

Alco Windows and Doors, Page 21

Ameriglass Contractors, Page 12

GM Door, Window & Screen, Page 20

NextGuard Impact Windows & Doors, Page 22

38 MAY 2022 - For All Your Property Management Needs - www.PropertyManagementMagazine.com

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39



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