Dovercourt AGM report - 2017
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GROWING GAINS<br />
<strong>Dovercourt</strong> Recreation Association<br />
Annual General Meeting<br />
May 30, <strong>2017</strong>
CONTENTS<br />
! Program Highlights<br />
! Aquatics<br />
! Summer Camps<br />
! WAVE & ALIVE<br />
! Gold Club<br />
! Pre & Post Natal Fitness<br />
! Sessional Programs<br />
! Westboro Brainery<br />
! Syrian Refugee Crisis<br />
! New in 2016!<br />
! Legend Software<br />
! SJAM Winter Trail<br />
! Van Lang Field House<br />
! Summer Specialty Fitness Pass<br />
Partnerships, Volunteers, Community<br />
Events & Sponsors<br />
Financial Results<br />
Building Expansion Update
AQUATICS<br />
We take swimming very seriously. It is an<br />
essential life skill but also a life asset from<br />
both physical and mental health<br />
perspectives.<br />
In addition to our ever popular and busy<br />
swim lesson programs…<br />
! Over 1000 children participated in Swim<br />
to Survive Programs<br />
! 556 young adults trained in advanced<br />
Aquatics<br />
! Introduced new “Family Swim to Survive”<br />
& continue to lead the Ottawa Drowning<br />
Prevention Coalition.
SUMMER CAMPS<br />
Some might say summer camps are the<br />
lifeblood of <strong>Dovercourt</strong> as the park comes<br />
alive. Young ones challenge themselves,<br />
forge friendships, and fill their days with<br />
creativity, physical activities to last a<br />
lifetime.<br />
! 2848 individual campers served!<br />
! 49 campers with special needs supported<br />
! 127 youth participated in leadership<br />
opportunities<br />
! 157 camp staff plus volunteers were hired<br />
! New in 2016 – Camp Buddies
WAVE & ALIVE<br />
WAVE – an employment program that<br />
endeavours to find meaningful volunteer<br />
and work opportunities for adults on the<br />
autism spectrum.<br />
! 34 apprentices in WAVE<br />
! 12 businesses supporting WAVE<br />
! New 2016 – Youth Job Connections mean<br />
pay for training and employment<br />
! WAVE started own business with Parkdale<br />
Food Center called Local Evergreens –<br />
produce and sell various lettuces<br />
ALIVE – a social enrichment program<br />
providing opportunity for adults diagnosed<br />
with autism and other developmental<br />
difficulties gain volunteer work-related<br />
skills through fun, interactive programming<br />
and activities<br />
! 18 participants in ALIVE<br />
! 6 businesses supporting ALIVE<br />
! Participants are making great strides with<br />
their independence increasing their time<br />
in the workplace and successfully land<br />
new placements
GOLD CLUB<br />
Gold Club is a lively, active group of<br />
adults aged 55+ who care about their<br />
social and physical well-being.<br />
! 236 members<br />
! 24 Gold Club Ambassadors (13 added<br />
in 2016)<br />
! 15 Lounge events on a wide range of<br />
topics<br />
! Programming with the help of the<br />
Ambassadors really took off in 2016!
PRE & POST NATAL FITNESS<br />
The Pre and Post Natal programming at<br />
<strong>Dovercourt</strong> offers a warm and inclusive<br />
environment for new moms and momsto-be.<br />
Its not simply about fitness.<br />
Workshops, potlucks, clothing swaps<br />
and lifelong friendships are all benefits<br />
of these programs<br />
! Over 200 women participated in 2016<br />
! Lending library for moms-to-be<br />
opened<br />
! Kindercorner extended to help with<br />
child care while parent exercises
BLUESFEST<br />
SCHOOL OF MUSIC AND ART<br />
BSOMA is dedicated to music, art and<br />
cultural development for all ages and<br />
abilities.<br />
! 105 private lesson students<br />
! Employ 20 musicians and artists<br />
throughout the year<br />
! Recitals are growing with winter 70<br />
performers and 225 guests! And the new<br />
spring recital 42 performers and 130<br />
guests<br />
! 16 DJ students and 5 bands performed at<br />
Bluesfest!<br />
! 3 bands performed at CityFolk!<br />
NEW in 2016!<br />
! Started first Ukulele Jam in west end of<br />
Ottawa<br />
! Partnered with Yuk Yuk’s to host amateur<br />
comedy competition<br />
! Introduced Club Night activities – Paint<br />
and Popcorn, Paint and Wine<br />
! Hoses Blues in the Schools students and<br />
other Bluesfest sponsored initiatives<br />
! Held performances at community<br />
locations including Suzy Q Donuts and<br />
Westboro Fuse<br />
! Introduced new Gold Choir and Intro to<br />
Technical Drawing to the menu
SESSIONAL RECREATION<br />
This catchall department includes all the<br />
various courses in dance, pottery, dog<br />
obedience as well as the spring, fall and<br />
winter sports programs including soccer,<br />
learn to skate, skateboarding, standup<br />
paddleboarding, karate, parkour,<br />
Sportball, tennis and more..<br />
! Notre Dame After 3 – an urban priority<br />
school the program provides high school<br />
students with a safe and engaging after<br />
school program – 100 students per day.<br />
Now 4 days per week.<br />
! Van Lang After The Bell – a partnership<br />
with CCHS this program runs two nights a<br />
week and provides an average of 20 youth<br />
per night with recreational activities.
WESTBORO BRAINERY<br />
How to Make Kimchi, Camp in<br />
Winter, or brush up on your<br />
knowledge of art history. Westboro<br />
Brainery has become one of<br />
Ottawa’s favourite places to pick up<br />
a new skill.<br />
! 29 of the 41 classes sold out!<br />
! All promotions rely on social<br />
media and are shared with over<br />
2500 followers on Facebook and<br />
Twitter.<br />
New in 2016!<br />
! New locations – Van Lang Field House<br />
Kitchen, Foraging workshops in Pine<br />
Grove Forest and at Petrie Island.<br />
! New Brainery Host program where<br />
participants receive a complimentary<br />
class when hosting a Brainery.<br />
! Westboro Brainery Gift Certificates<br />
! Opened classes to teenagers<br />
! And lots of folks around Ottawa but also<br />
Toronto and Hamilton looking for advice<br />
on how to duplicate our program.
SYRIAN REFUGE CRISIS<br />
When a large influx of Syrian refugees<br />
began arriving in the winter of 2016,<br />
Carlington Community and Health<br />
Services approached <strong>Dovercourt</strong> for<br />
assistance.<br />
The CCHS were running parent and<br />
child programs in the Travelodge Hotel<br />
and they needed help with<br />
programming activities.<br />
Many families spoke little to no English.<br />
And were recovering from the<br />
aftermath of their journey from wartorn<br />
Syria.<br />
Most of the children had never<br />
experienced structured recreational<br />
programming. Concepts like sharing,<br />
standing in line, and taking turns was<br />
also new.<br />
<strong>Dovercourt</strong> staff helped out. And as a<br />
result <strong>Dovercourt</strong> and the other<br />
partners won an award from “Growing<br />
Up Great” for this work.
2016 BIG INITIATIVES
LEGEND SOFTWARE<br />
Although launched in December 2015,<br />
2016 was the first full use of the new<br />
software to manage our memberships,<br />
bookings and class and camp<br />
registrations.<br />
! In this year, not only have we had to<br />
adapt numerous systems to<br />
incorporate the software, we have<br />
become a top resource for our sector<br />
on new software decisions and<br />
implementation.<br />
! Legend has over 20 Canadian clients<br />
including the City of Ottawa and the<br />
City of Hamilton.
SJAM WINTER TRAIL<br />
In 2016, local resident and experienced snow<br />
groomer Dave Adams spearheaded a<br />
collaborative community project. He joined<br />
forces with <strong>Dovercourt</strong> and the result has<br />
been phenomenal.<br />
! Funding came from a variety of sources<br />
including nearby community associations,<br />
our city councillor Jeff Leiper, and sponsors<br />
Fresh Air Experience and a grant from MEC.<br />
! Our key partner the NCC provided access to<br />
the land, start up monies, and support along<br />
the way.<br />
! But it was the community that surprised us<br />
with their generosity and enthusiasm<br />
raising over $27,000 from over 400<br />
contributors.
VAN LANG FIELD HOUSE<br />
Our newest community building opened in June<br />
2016. Built with development funds from the City<br />
of Ottawa to serve Westboro. <strong>Dovercourt</strong> is the<br />
official operator of the field house.<br />
Programming partners: <strong>Dovercourt</strong> Recreation,<br />
Ottawa Community Housing, Carlington<br />
Community and Health Services, Van Lang<br />
Residents, Westboro Beach Community Association<br />
and City Councillor Jeff Leiper.<br />
! Coffee time<br />
! Community Kitchen<br />
! Playgroup<br />
! Mothercraft<br />
! Karate<br />
! Parkour<br />
! Ottawa Changers<br />
! Yoga, pain management, dance classes and<br />
more….
SUMMER SPECIALTY FITNESS PASS<br />
With the arrival of Legend we tried out<br />
a new way to offer our fitness<br />
programs. The summer specialty fitness<br />
pass allowed us to sell a membership<br />
and test out the “pre-booking” features<br />
in Legend. We set a goal of 150 passes.<br />
We beat the goal by 37.<br />
! 187 summer memberships sold<br />
! 1249 fitness visits recorded
PARTNERSHIPS, VOLUNTEERS,<br />
COMMUNITY EVENTS AND SPONSORS
PARTNERSHIPS<br />
Partnerships are vital to the success of<br />
<strong>Dovercourt</strong>. They strengthen our<br />
foundation and enrich our community<br />
impact. We are happy to have many<br />
ongoing or longstanding partners, as well<br />
as some exciting new ones!<br />
To name a few…<br />
! City of Ottawa<br />
! Carlington Community and Health<br />
Services<br />
! Ottawa Community Housing<br />
! Westboro Beach Community Association<br />
! Parkdale Food Centre<br />
! Ottawa West Community Support<br />
! Yuk Yuk’s<br />
! Blues in the Schools<br />
! Youth Services Bureau
VOLUNTEERS<br />
<strong>Dovercourt</strong> wouldn’t be the tight ship that<br />
it is without our tirelessly dedicated<br />
volunteers.<br />
Volunteers Under 18 years:<br />
! 6 coop students<br />
! 90 Summer Junior Counsellors, CIT/LIT’s,<br />
Camp Buddies<br />
! 12 Out of School Junior Counsellors, CIT’s<br />
and Camp Buddies<br />
! 30 Notre Dame After School Volunteers<br />
! 1 Aquatics volunteer<br />
Volunteers 18 years and over:<br />
! 60 Rink Volunteers<br />
! 12 members on the Board of Directors<br />
! 2 assisted workers<br />
! 8 WAVE and ALIVE volunteers<br />
! 6 Rehab Volunteers<br />
! 24 Gold Club Ambassadors (13 added in<br />
2016!)<br />
! 8 coop students<br />
! 2 special events
COMMUNITY EVENTS<br />
With a strong presence in the greater west<br />
area of Ottawa, it is not unusual to find us<br />
at any number of local events and<br />
happenings…. Of course Dovercat too!<br />
! Winter Carnival<br />
! Family Skating Day with the Mayor<br />
! Van Lang Field House Opening<br />
! CHEO Family Fun Day<br />
! Neighbourhood Dog Swim<br />
! Community Cup<br />
! Carlington Community Fair<br />
! Champs Birthday Party<br />
! Last Day of Winterlude at Ottawa 67’s<br />
game
SPONSORS<br />
Organizations also help support <strong>Dovercourt</strong>.<br />
Without their financial or in-kind support we<br />
would be less impactful in our community.<br />
! The Morris Home Team (Dance Recital,<br />
Winter Carnival, our Vans and Room<br />
Sponsor)<br />
! Seniors On Site (Gold Club Ambassadors)<br />
! Boston Pizza (Birthday Parties)<br />
! Fresh Air Experience (SJAM Winter Trail)<br />
! Westboro BIA (Dovercat)<br />
! Whispers (Lifeguard uniforms)<br />
! The Man with the Dog Real Estate (Free<br />
Friday Night Swims)<br />
! Carling Motors (Room Sponsor)<br />
! Ottawa Physiotherapy and Sport Clinics<br />
(Room Sponsor)<br />
! Neolore Networks (Internet Café and Room<br />
Sponsor)
FINANCIAL RESULTS<br />
See our Audited Financial Statements for details
Statement of Revenue & Expenses<br />
$ $<br />
Programs 2016 2015<br />
Revenue 4,399,041 4,302,714<br />
Direct Costs (2,822,539) (2,768,541)<br />
Net Revenue from Programs 1,576,502 1,534,173<br />
City of Ottawa Funding 374,983 366,462<br />
Operations & Community Development<br />
Fundraising and Other Revenue 596,817 453,752<br />
Operations Costs (2,057,498) (2,002,730)<br />
Community Development Costs (401,463) (345,142)<br />
Building Expansion Costs 6,419 (20,294)<br />
(2,452,542) (2,368,166)<br />
Net Income (Loss) 95,760 (13,779)<br />
Tangible Capital Assets 185,011 211,267<br />
Financial Notes:<br />
Revenue<br />
• Net Program Revenue Increases<br />
• Small increase in City Funding<br />
• Increase in fundraising and other<br />
revenue, including:<br />
• More fund raising<br />
• SJAM grants and donations<br />
Operation Costs<br />
• Increase – strategic direction to<br />
increase in foundations<br />
Community Development Costs<br />
• planned increase – mostly from key<br />
staff appointment<br />
Other<br />
• Of the $95.8k surplus, $41k is<br />
restricted to SJAM.
SOURCES OF REVENUE<br />
<strong>Dovercourt</strong>’s Reliance on City of<br />
Ottawa Down to 7%<br />
Revenue Sources
$511K INVESTMENT IN COMMUNITY DEVELOPMENT
SELECTED HIGHLIGHTS OF<br />
COMMUNITY INVESTMENT<br />
Van Land Field House<br />
! Set up costs for new field house<br />
Inclusion Expense<br />
• Additional costs to allow children to access<br />
programs more fully<br />
• Offset by $8k City Funding For Shared Care<br />
Program<br />
Adults with Autism<br />
• Break even programs (course revenue)<br />
• <strong>Dovercourt</strong> absorb all Central /<br />
Management / Administration costs<br />
! Financial Assistance<br />
• Over $63k issued to nearly 180 families in<br />
need<br />
• $4k issued to local Health Centres to spend<br />
on those most in need<br />
• Last Minute Club<br />
• $28,146 worth of camps and programs<br />
given out to families<br />
• Families identified by our local Community<br />
Health Centre partners<br />
! Promotion Letters Issued<br />
• To help local agencies fundraise<br />
• 146 issued<br />
• Issues value of more than $15k
BUILDING EXPANSION
IT IS ABOUT TIME!<br />
And of course, money.
UPDATE: BUILDING EXPANSION<br />
Phase 2:<br />
• $1.4 million<br />
• Approximately 2ooo square<br />
foot addition to front of the<br />
current building.<br />
• Includes new washroom<br />
facilities, office space<br />
redesign, storage and a 1700<br />
square foot multi-purpose<br />
space over looking the pool.<br />
• Construction begins in June<br />
<strong>2017</strong> and is scheduled to be<br />
completed by the end of<br />
November <strong>2017</strong>.
WHAT’S NEXT?<br />
! Redesign and upgrade of change rooms<br />
! Salt water conversion<br />
! Satellite facilities