DM Sep-Oct 2022

Dm ANALYSIS: SCANNING
Bridging the gap between desktop and high-end
production scanning
Change brings new challenges but also new opportunities, says Johannes Weirich,
Market Development Director at ibml
Prior to the coronavirus pandemic,
organisations commonly used
desktop or departmental scanners to
digitise incoming mail or other
documentation. With many office workers
now asked to work from home, there is
renewed interest in providing a centralised
scanning approach for mailrooms and
Shared Services Centres - irrespective of
the industry sector - to streamline and
speed up the paper handling process, as
well as progressing other digital
transformation projects.
The way organisations process
information capture especially at the
mailroom level has far-reaching effects. It
impacts the core business operations at
every level.
When documents aren't in the right place
or when information is entered incorrectly,
your business suffers.
And the data chaos is getting worse: while
email and other online delivery methods
were supposed to simplify your mailroom's
job, they have in fact only made it more
complicated. Now you must balance
physical mail and faxes with more
unstructured digital documents, such as
PDFs, web forms and emails, too.
Where is all your time currently going? To
pre- and post-scan handling. To manual
entry. To fixing errors. Legacy systems aren't
intelligent and rely heavily on operators to
perform anything but the simplest tasks.
We know that about 76% of the total cost
of scanning is wasted on pre- and post
document sorting and handling.
In addition most organisations
struggle with:
Slow Processes: Manual data entry, pre
and post document scan sorting
software, and QA processes are all
time-intensive and slow down
workflows
Frequent Errors: Between manual data
entry and scanning exceptions, errors
are frequent - and are often uncaught
before entry into downstream systems
Varying Processes: You're managing data
from more sources than ever before -
and antiquated systems need different
processes for each document type
Why put up with that?
FUSE YOUR PROCESSES, FUEL YOUR
PRODUCTIVITY
Upgrade your mailroom or Shared Services
Centre with ibml capture solutions.
Automate document capture, classification,
extraction, validation, and delivery of
information from any business input to
accelerate mission-critical information
delivery throughout your organisation.
Designed to process up to 292 A4 pages
per minute at 300 dpi, the ibml FUSiON
7200 is an extension to the recently
launched FUSiON series of ultrahigh
volume scanners, and is
specifically intended to bridge
the gap between desktop and
high-end production scanning.
Chad Eiler, vice president of product
management at ibml, says, "The FUSiON
7200 is a great value for price-performance,
at 292 pages per minute throughput, with
unlimited duty cycle reliability for multiple
shift operations. Customers can add more
capacity or consolidate multiple desktop
scanners for large volume document
conversion with a better return on
investment (ROI)."
20
@DMMagAndAwards September/October 2022
www.document-manager.com