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Patient Care Ergonomics Resource Guide: Safe Patient Handling ...

Patient Care Ergonomics Resource Guide: Safe Patient Handling ...

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Patient Care Ergonomics Resource Guide: Safe Patient Handling & Movement Department of Veterans Affairs questionnaire. Compilation of results from this rapid evaluation process can be useful in identifying the top three to five products for further evaluation. ��Field Evaluations Field evaluations are the preferred method for comparative equipment evaluations as they yield reasonable results for minimal time and resource investment. See Attachments 4-1 through 4-5 for tools to facilitate a field evaluation. Contact manufacturers of products identified from the above preliminary evaluation and preselection processes to provide a product sample for on-site evaluation purposes. It is highly likely that all manufacturers will be eager to provide a sample for the chance of future sales. The number of groups involved in the field study should equal the number of products available for testing, plus a control group, that performs the task in the same manner as typically performed. The groups should be balanced, where each study group should include 25-30 participants. This number is not determined based on any statistical power analysis, but is based on experience and should provide reasonably reliable results. If selected products are quite dissimilar, it may be possible to reduce the number of subjects to 10-15, whereas if the products are highly similar, it might be necessary to increase the number of patients. If there are not enough caregivers and patients within the facility (or department) to provide adequate numbers of subjects for each group then it will be necessary to perform evaluations on each product in random order. Institutional Review Board (IRB) approval may be necessary before enrolling any caregivers or patients in the field evaluation study. If a product already has FDA approval for its intended application, the evaluation may be exempt from IRB review. Check with your local IRB office for clarification at the earliest opportunity. Caregivers should be provided training in the appropriate use of the equipment, typically provided by the product manufacturer immediately preceding use of that equipment. If the equipment is highly complex, it might be necessary to provide a resource for questions and a follow-up training session several weeks after introduction of the equipment. A follow-up training session also provides an opportunity to train staff who may have been off-duty during the initial training session. Objective methods of data collection are rarely utilized in field studies, though simple measurement systems, such as EMG (muscle activity monitoring) or video/photography might be utilized for a select few subjects as an alternative to performing a costly laboratorybased evaluation. Data for field evaluations is often compiled based on caregiver and patient reporting. To minimize subjective variability, a structured form is often developed for this purpose. Dedicated forms are developed for caregiver and patient populations. See Attachments 4-1 through 4-5 for tools to facilitate a field evaluation. One method is to identify the key features across product types and ask each caregiver and patient to report their perceived findings on a structured scale. Key features might include: length, balance, texture, grip, aesthetics, safety, stability, durability, comfort and ease-of-use, etc. Reporting scales may be numerical, 0 to 10, where the subject circles the number that 54

Technology Solutions for Safe Patient Handling and Movement Department of Veterans Affairs meets their perception of acceptability of that feature, or might be a continuous line where a mark is placed between the two end-points indicating perception of acceptability. While the latter method is more sensitive to differences among products, it is an often-misunderstood method and therefore requires vigilance by the evaluation team or local Peer Leader. The first method is used when constant vigilance is not available, as is often the case. An alternative approach could be to present categories or indicators that are highlighted by the subject to represent their perception of acceptability. Such indicators might be ”reasonably comfortable,” “very comfortable,” etc. Questionnaires may be presented to each subject at defined intervals throughout the evaluation process. These intervals should be determined by the evaluation team based upon the protocol and may be weekly, monthly, or at the commencement and conclusion of the evaluation period. One advantage of the cross-design method is that it allows caregivers and patients to rank design features across all products tested, since they have had the opportunity to personally experience each product. At the conclusion of the study, all product samples should be made available to the participants, who are asked to rank their preferences for each feature. As discussed earlier, protocol development is highly dependent upon equipment types and applications. As such, it is not possible to present one questionnaire that could be used across all equipment evaluations. These questionnaires should be developed with the assistance of the central evaluation team for each equipment evaluation. Examples of Product Rating Forms for both caregiver and patient are attached. ��Laboratory-Based Evaluation In certain circumstances it might be necessary to perform a comprehensive laboratory-based evaluation of competitive products. Such evaluations are typically costly and time-intensive, and often require grant support. A laboratory-based evaluation would be justified under the following conditions: •= Field evaluations do not yield easily interpreted findings. •= Risk of injury to caregiver and/or patient is high under current methods. •= Considerable equipment acquisition is anticipated. Laboratory evaluations involve complex biomechanical and subjective assessment of various features of the selected products. Due to the nature of laboratory evaluations, there may be dissimilarities between evaluation protocols and field use due to compromises demanded by limitations of the measurement systems. The Department of Veterans Affairs has constructed a state-of-the-art Biomechanics Research Facility at the James A. Haley VA Hospital in Tampa, which is an available resource to assist in such evaluations. 55

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