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Administration of the Digital Television Switchover Household ...

Administration of the Digital Television Switchover Household ...

progress

progress of the various elements of the digital switchover initiative, including HAS. The department implemented a management information system which better places the department to report on Scheme progress, undertake compliance checks, validate and pay invoices to service contractors, and record and report on Scheme performance. ANAO Audit Report No.55 2011–12 Administration of the Digital Television Switchover Household Assistance Scheme 64

3. Tender Selection and Deed Negotiation This chapter examines the tender selection and deed negotiation processes for procurements under HAS. Introduction 3.1 In recognition of the need to provide practical, rather than financial assistance to those needing help in switching to digital television, DBCDE opted for HAS services to be provided by experienced third‐party service contractors. A series of open tenders have been conducted to procure equipment and services, with service contractor(s) separately contracted in each region. Since the Scheme commenced in January 2010, there have been five tender processes undertaken for HAS. 3.2 The Commonwealth Procurement Guidelines (CPGs) establish the core procurement policy framework and outline the Government’s expectations of all departments and agencies subject to the Financial Management and Accountability Act 1997 (FMA Act) when undertaking procurements. 3.3 The ANAO examined DBCDE’s management of the tender selection and deed negotiation processes for the first four 52 HAS procurement processes, taking into account the requirements outlined in the CPGs. Planning the tender process 3.4 Although the level of planning required depends on the size and complexity of the procurement activity, there are several key planning considerations that an agency should take into account. These include defining outcome(s) for the procurement, clearly defining roles and responsibilities for the procurement activity, and developing fit‐for‐purpose planning documentation to support an accountable and transparent process. 52 As the NSW procurement process was underway at the time of the audit commencing and deeds were yet to be awarded, the ANAO examined DBCDE’s arrangements for the Mildura/Sunraysia pilot, Regional South Australia and Broken Hill, Regional Victoria and Regional Queensland. ANAO Audit Report No.55 2011–12 Administration of the Digital Television Switchover Household Assistance Scheme 65

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