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Administration of the Digital Television Switchover Household ...

Administration of the Digital Television Switchover Household ...

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of the RFTs were considered relatively clear by DBCDE, the department considered that more detailed information on the requirements of the RFT may have assisted organisations to prepare compliant RFTs, and improve the quality of the tenders overall. In response to this review, DBCDE amended the content of the RFT for Regional South Australia and Broken Hill and subsequent rollouts to provide more detailed information on the RFT requirements for tenderers. Stage 2—Detailed technical evaluation 3.33 The Tender Evaluation and Probity Plan outlined the methodology to be used by the evaluation committee to assess tenders. The methodology was designed to be efficient, fair and thorough. Figure 3.1 outlines the tender assessment and evaluation methodology adopted for the detailed assessment and evaluation process. Figure 3.1 Tender assessment and evaluation methodology Source: DBCDE. 3.34 This stage of the process involved the detailed evaluation of tenders, including an assessment of the quality of the goods and services to be provided, and the tenderer’s capability and capacity to provide the goods and services detailed in the RFT. Each member of the evaluation committee separately assessed each tender, using objective scoring in accordance with the Tender Evaluation and Probity Plan. The evaluation committee members used ANAO Audit Report No.55 2011–12 Administration of the Digital Television Switchover Household Assistance Scheme 74

Tender Selection and Deed Negotiation a rating scale with additional commentary to provide sufficient detail to inform the moderation process. The rating scale used was in accordance with the Tender Evaluation and Probity Plan. 3.35 After raw scores for each criterion were determined, the scores were then weighted in accordance with the weightings assigned to the criteria in the Tender Evaluation and Probity Plans. Evaluation committee members met regularly to moderate scores and identify any non‐compliant tenders relating to technical merit. Once the weighting and moderation of scores was completed, a final technical merit score out of 1000 points was determined. Table 3.2 outlines the tenders assessed for each region and those that met the requirements of the Stage 2 technical evaluation. Table 3.2 Stage 2 technical evaluations in each region Tenders assessed at Stage 2 Tenders progressed Mildura/Sunraysia Pilot Source: DBCDE HAS Tender Evaluation Reports. Regional South Australia and Broken Hill Regional Victoria Regional Queensland 6 6 4 3 5 6 2 3 3.36 As part of the detailed evaluation of tenders and, in order to inform the committee’s understanding of the equipment being provided, some tenderers were requested to present their STB and remote control to the committee for review. 60 For the Mildura/Sunraysia pilot, the evaluation committee was provided with the STBs and remote control(s) for testing and evaluation purposes for all six eligible tenderers. For Regional South Australia and Broken Hill, the four highest ranked tenderers were requested to present their STB and remote control(s); and for Regional Victoria, the two highest ranked tenderers provided presentations on their STBs and remote controls to the committee. 3.37 For Regional Queensland, an initial assessment of STBs was undertaken. As the evaluation committee had a better understanding of the 60 The committee tested and evaluated the STBs provided by tenderers to verify the suppliers’ written claims about product capabilities and whether the STB accorded with the technical specifications required. The equipment was assessed to determine its suitability for use by the elderly and people with a disability. ANAO Audit Report No.55 2011–12 Administration of the Digital Television Switchover Household Assistance Scheme 75

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