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Administration of the Digital Television Switchover Household ...

Administration of the Digital Television Switchover Household ...

available STB

available STB technology, DBCDE elected to amend the terrestrial STB requirements in the RFT. The committee also invited tenderers to share details of ‘talking STB’ functionality with other tenderers in order to provide an opportunity to resubmit higher specification STBs, if desired. The department sought external legal advice regarding the legality and implications of this process. Three tenderers provided compliant STBs. For all detailed technical assessments undertaken for each RFT process, two tenderers have consistently been assessed as having greater technical merit, particularly in relation to the services and equipment and their capability and capacity to deliver the required services. 3.38 The evaluation committee did not generally obtain additional technical advice to undertake their technical merit assessments of tenders. As part of the technical assessment for Regional Queensland, the evaluation committee provided OH&S documentation from the tenderers to the probity and legal advisor—who specialised in OH&S issues—for consideration and comment. The committee stated in its final report that the advice provided in relation to OH&S issues helped to better inform their assessment against the criteria. 3.39 Departmental records for the Mildura/Sunraysia pilot, Regional South Australia and Broken Hill procurement activities, indicated that the evaluation committee effectively documented the evaluation process, including a detailed evaluation matrix containing individual scoring, as well as moderated/weighted scores against the criteria outlined in the RFT. All evaluation committee meeting minutes were appropriately documented and included the reasons for the decisions taken by the committee. The Tender Evaluation Reports for two regions were endorsed by the evaluation committee and attached to a signed brief to the delegate (a Deputy Secretary), which outlined the reasons for the recommendations of preferred tenderer(s) and sought approval to commence tender negotiations. 3.40 For Regional Victoria, departmental records indicate that a more detailed approach was taken to evaluate tenders. The revised approach included a dedicated committee meeting to address issues of technical merit, tender capability, value for money and presentations of the STB. In relation to Regional Queensland, additional and more detailed analysis was undertaken ANAO Audit Report No.55 2011–12 Administration of the Digital Television Switchover Household Assistance Scheme 76

Tender Selection and Deed Negotiation on costing calculations, recognition of satellite customers, ‘hot swap’ 61 towns and comparison of STBs and prices based on assumed opt‐in rates. The evaluation committee for Regional Queensland also met with one shortlisted tenderer to obtain more information about its capacity to provide the services as outlined in the RFT, and to substantiate information provided in the tender. Each process was conducted in accordance with the CPGs, with the approach to evaluating the tenders adopted by evaluation committees improving with each rollout. Stage 3—Value for money assessment 3.41 Stage 3 of the process was to determine those tenders providing the best value for money, at the lowest risk. The committee considered both the cost, represented by the assessment of price, and the value, represented by technical assessment and an assessment of risk. As outlined in the Tender Evaluation and Probity Plan for each RFT, there were a number of factors relevant to risk that required consideration, including: � assessment of financial viability of the tenderers; � proposed insurance cover and referees checks; and � compliance with the department’s draft services agreement. 3.42 The Tender Evaluation and Probity Plan identified compliance with the department’s standard deed as an indicator of risk associated with negotiating a successful deed and a key factor for consideration at this stage of the evaluation. Table 3.3 outlines the tenders assessed for each region and those that were considered to provide value for money. 61 A ‘hot swap’ conversion of television services is a process by which the analog services at a transmission site are switched off, and digital services are immediately commenced to replace them in a single day, with no simulcast period. ANAO Audit Report No.55 2011–12 Administration of the Digital Television Switchover Household Assistance Scheme 77

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