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9.07.2010 - Village of Deerfield

9.07.2010 - Village of Deerfield

Village

Village Center Development Commission APPROVED Meeting Minutes August 16, 2010 A meeting of the Village Center Development Commission was held on Monday August 16, 2010 at 6:00 p.m. at the Police Department Conference Room, 850 Waukegan Road, Deerfield, Illinois. Chairman Garfield called the meeting to order at 6:00 p.m. Present were: Alan Garfield, Chairman Oscar Adler Ernst Kaufmann Joan Reed Janice Shaw Jannes Zobus Absent were: Doug Banzuly Gary Cooper Garo Emerzian Also Present: Kent Street, Village Manager Jeff Ryckaert, Principal Planner Kathleen Von Ohlen, Associate Planner Jeri Cotton, Secretary Business: 1. Request for Approval of a Special Use to allow changes to the Village owned public parking lots at 750, 758 and 800 of Deerfield Road for restriping and landscaping – continued from August 4, 2010. Phil Rosborough, Rosborough Partners, reviewed the proposed landscaping plan. He incorporated the comments from the Commission in his most recent proposal. Mr. Rosborough explained that the Commission wanted the parking lot to be screened while the Plan Commission felt it should be somewhat visible and not hide the lot. Mr. Rosborough proposed trying to transplant the Autumn Purple Ash trees into the berm design rather than removing them. Mr. Rosborough showed landscape option buffer L-3.2 which minimizes investment on the parking lot side facing north while creating more room for snow storage. At each pedestrian access point there would be a path with a stacked stone wall, retaining the soil. Mr. Rosborough explained they propose large tree wells to keep the straight hedge design. The elevation gives a sense

Village Center Development Commission August 16, 2010 Page 2 of 4 of how the hedge line would appear. There is no real way to create a berm without having an affect on the existing trees. Mr. Rosborough explained the cross section drawing of the landscape berm shows the sidewalk, buffer and parking lot. The only plantings on a slope will be some shrubbery and perennials. The proposed screening would be 66 inches in height. The berm would be 18 inches in the middle, with a 4 foot hedge on top of the berm. He noted most SUVs are less than 66 inches in height. Ms. Reed likes the idea of having stacked stone walls. She believes the stone, shrubs and trees would be fine. She thinks the landscaping will draw primary attention and the parking lot would be secondary. Ms. Zobus questioned if there is a need for signage directing people to the public parking lot. Ch. Garfield believes the Village should not try to attract people to the lot. He said the lot will be full at times with the users from the Church, the Park District and the commercial businesses. Mr. Adler expressed concern about the cost. Ch. Garfield noted that the Commission’s job is to look at this petition as if the petitioner was not the Village. The cost is in the Board’s purview. The VCDC needs to focus on what works, safety and aesthetics. Ms. Shaw questioned the decision to add turf instead of stone on the north side of the berm. Mr. Rosborough explained they considered both, but ultimately decided on turf because it is a large area. He believes there would be a maintenance issue no matter what was put in that space. The design kept the maintenance to a minimum. Mr. Rosborough noted the Village has not yet decided on who would be maintaining the area. Ms. Shaw is concerned about the maintenance issue and suggested a different ground cover. Ch. Garfield asked if there would be a big cost differential between turf and ground cover. Mr. Rosborough noted the installation cost for that strip would be double or triple, and maintenance would still have to be done. Ms. Shaw questioned whether it would be better in the long term to eliminate the grass because of the longterm maintenance expense. Mr. Rosborough noted the upfront costs for that strip could increase by $4,000 - $6,000 if ground cover is installed versus turf. Mr. Rosborough noted that by eliminating the parallel parking and striping that area, they created a snow storage area. Ch. Garfield asked if the stacked stone would match the streetscape. Mr. Rosborough noted there are some darker colors in the mix, but most of the streetscape is brick. Ms. Zobus believes this would be a nice contrast and sets it off from the streetscape. Mr. Rosborough noted the Plan Commission asked about the budget as well. He explained there would be a number of factors, including the timing, which could affect the budget.

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