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9.07.2010 - Village of Deerfield

9.07.2010 - Village of Deerfield

Appearance Review

Appearance Review Commission APPROVED COPY Meeting Minutes August 23, 2010 A meeting of the Appearance Review Commission was held on Monday August 23, 2010 at 7:30 p.m. at the Village Hall Conference Room, 850 Waukegan Road, Deerfield, Illinois. Ch. Dick Coen called the meeting to order at 7:30 p.m. Present were: Dick Coen, Chairman Beth Chaitman Tom Dahlberg Jeremy Kanter Robert Milani Howard Shachter Absent was: Sean Ehlke Also Present: Jean Spagnoli, Village Planner Jeri Cotton, Secretary Document Approval: The minutes of the July 26, 2010 Appearance Review Commission meeting were approved with minor corrections. Business: 2. Village Properties, NW quadrant – Deerfield Road parking lot buffer Phil Rosborough from Rosborough Partners, Inc. was present. Mr. Rosborough showed three proposed plans for the landscape portion of the Village-owned property on Deerfield Road. Ms. Spagnoli explained that the various commissions have a number of thoughts on what to do with the property, including keeping it a parking lot and developing the property. She noted the property is not aesthetically pleasing and something needs to be done. The thought is that this would be a temporary fix to the current eyesore. Mr. Rosborough explained the first concept for the landscape buffer would create a naturalized screening border. It would have more layers than the other concepts and would utilize existing trees and add additional shade trees, ornamental trees, evergreen shrubs, deciduous shrubs and perennials.

Appearance Review Commission August 23, 2010 Page 2 of 4 Mr. Rosborough described the second concept, stating it would include linear plantings with strong spatial form and structure. There would be instant screening and a visual separation between Deerfield Road and the parking lot. There would be four pedestrian entrance and exit areas and groupings of flowering shrubs on both sides of the buffer. The Commissioners asked about the maintenance of the landscaping. Ms. Spagnoli explained that the maintenance would be added to the contract with Moore Landscaping, or whatever landscaping contractor the Village is using. Mr. Rosborough presented the third concept, which includes linear plantings on top of a mounded soil berm. The berm would be mounded to 18 inches high with a 48 inch tall evergreen hedge planted on top to provide a barrier of approximately 66 inches between the parking lot and Deerfield Road. Several stacked stone walls would be necessary at grade changes surrounding the sidewalk paths and existing tree. The existing trees would be transplanted to fit within the planting design. Ch. Coen prefers concept one with the thicker barrier and diverse plantings. Ms. Chaitman asked whether the landscaping in Deerfield is more structured or free flowing. Mr. Dahlberg does not believe Deerfield has structured landscaping. Ms. Chaitman likes the idea of a berm, but expressed concern about spending money on the project just to tear it up when the property is developed. Mr. MIlani questioned the compatibility of the proposed buffers with potential development. He does not see a justification to put in this type of complex landscaping when it is temporary. Mr. Milani believes the plans are beautiful, but does not believe the Village should go through the expense. Mr. Shachter believes it will be a parking lot for at least ten years because development is dead for the foreseeable future. Mr. Dahlberg agrees the Village should not go through the expense, but if he had to select one, he would select the first option. Mr. Shachter believes either option one or option three would be preferable to option two. Mr. Kanter prefers the first option. Mr. Shachter does not understand why the parking lot should be hidden. Mr. Dahlberg believes the parking lot should be promoted, not hidden. Ms. Chaitman believes the money should go to a real issue, and believes option one would be a good compromise. Ch. Coen noted the existing plantings could be extended further to the west, where there are no plantings. If some additional plantings would be required to fill in, that would be less expensive. He proposed this as option four. Ch. Coen confirmed the parking lot would not have any plantings or curbs. He believes a minimal landscaping plan would be in keeping with the minimal lot improvements. Ms. Chaitman believes seal coating the parking lot would be an improvement. Mr. Dahlberg noted this could be done in stages, so the Village could see how the traffic patterns work. Mr. Kanter believes the parking lot appears to be a private parking lot and suggested adding signage stating public parking. Mrs. Spagnoli noted the VCDC does not want the people to get used to a parking lot, because it may be redeveloped in the future.

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