WSA SOCCER LEADERSHIP GUIDE 2024-25

MAKING A DIFFERENCE
it matters to this one
WSA SOCCER
LEADERSHIP
GUIDE 2024-25
Then he bent down, picked up another starfish, threw it
back into the ocean past the breaking waves and said,
“It made a difference for that one.”
CREDIBILITY QUALITY AUTHORITY
character skill title

The Table
OF CONTENTS
01 WSA Mission, Core Values, Why... 3-9
Title Here
TEAM
Title Here
COMMUNITY
02 Manager Responsibilities & Role... 11-12
03 Team Finances, Budget, Collections...13-15
04 Scheduling, Games & Training, Refs... 16-18
09 Club Policies, Risk Management... 27-29
10 Club Support & Success Staff... 30
11 Club Vision, Goals
05 Club Calendar, Events, Fundraising... 19-20
06 Communication, Staying Connected... 21-23
07 Other Team Roles, Ops, Incentives, College Search... 24-26
WE MAKE A LIVING BY WHAT WE GET. WE MAKE A LIFE BY WHAT WE GIVE.

WSA MISSION
SERVE | CHALLENGE | TRANSFORM
Serve others through sport by inspiring greatness,
cultivating friendships, producing excellence, and
empowering ambitious dreams.
Challenge the status quo.
EXPANDED MISSION
Provide and bring access to the sport of soccer, at a premiere and
first class level, to youth players of all backgrounds, bridging
known deterrents of finances, language, culture, and geography.
Purpose teaching through a developmental model that
encourages failure towards success, rewards ambitions, fosters
service to others, and requires perseverance.
Transform the game.
Cultivate and attract coaches who teach to inspire youth, coach to
develop youth, and lead to serve youth.
3

THE BADGE
Peak 1: Perseverance
Peak 2: Achievement
Peak 3: Perspective
Gold = Our History/Founding
Corner 1: Sportsmanship
Corner 4: Discipline
Corner 2: Loyalty
Red = Blood
(Family)
Blue = River Connects Us
Corner 3: Unity
“No one has yet realized the wealth of sympathy,
the kindness and generosity hidden in the soul of a child.
The effort of every true teaching endeavor should be to unlock that treasure.”
4

THE STORY of THE WSA PATCH
Since 1995 hundreds of players have proudly adorned their WSA kits with the WSA patch worn over their left chest area of both their home and
away jersey. The patch may also be seen on bags, warm-ups, team flags and occasionally decorating cars and offices. One of the only clubs in
Oklahoma to identify themselves with a patch, WSA can claim uniqueness in that regard. So what is the “story behind the patch”?
In 1992 the WSA Soccer Club was formed and aside from the club’s name, the only identifying features of the club were the navy blue
Umbro uniforms. In 1995 the WSA 80 boys team had worn out their old Umbro unis and decided to purchase a new kit and to identify their
team’s name somewhere on the jersey. To identify their team as “WSA” the squad was left with the choice of a large screen print of “WSA”
across the chest, or a patch. Realizing most other Tulsa clubs used the screen print idea the team opted for the patch. The rest of the WSA club
followed and the patch was born. (Since then most clubs have copied our great idea ).
The patch design was developed at the kitchen table of current WSA Coaching Director, Roger Bush, where several of his WSA 80 boy’s
team members (and his sister, Catherine) met to discuss what they thought their club and team should represent. After some brainstorming the
group realized many of the ideals and principles they believed their club stood for, were similar to Christian principles and values. Thus, the
idea of the cross was born. However, the group agreed that it did not want to bear the Christian cross on their uniforms on the field of play. So
the cross came to represent the merging of the club’s four main principles (cornerstones): DISCIPLINE, SPORTSMANSHIP,UNITY, and
LOYALTY.
While WSA’s primary home and away colors were Navy and White the color gold (or yellow) was chosen to represent how important those
ideals were to the WSA philosophy and tradition. That they would “shine brightly” and be “reflected” in every WSA endeavor was an important
part of the choice of colors.
The patch color was chosen as red and became WSA’s secondary color. That the patch is oft worn over the left chest area, and that the
patch’s color is red, were both meant to demonstrate the importance of the heart of the WSA player. Family is a huge part of the WSA Club
concept, and the “blood” color of the patch is meant to remind us of the importance of the family, the community, the tradition we are a part
of. The heart is meant to be each player’s most important weapon he or she takes onto the field. The patch, resting near the heart, is a constant
reminder of that during competition.
The rest of the design of the badge, the shape and lettering, is similar to the 1994 Brazilian national team’s badge. The patch bears the
club’s complete name: West Side Alliance, at the top. The cross bears the club’s more common namesake: WSA. The writing around the patch
says, “Eastern Oklahoma Soccer” and the date of the club’s inception,“Est. 1992”. This qualifies WSA as being the “western” club representative
of “eastern” Oklahoma soccer.
5

The blue line separating the top and bottom part of the patch represent the river on whose banks WSA's home match and
training grounds were founded. The three peaks at the top of the patch represent the three main goals (pillars) of the WSA
program:
a) Perseverance -- Player Development
b) Achievement -- To always strive for Excellence, Our Best
c) Perspective -- To win with Humility and face defeat with Dignity
Words are not capable of characterizing all the patch represents. It stands for every battle waged by WSA in the club’s
history. It stands for every lesson learned, and every lesson taught. WSA teams are notorious for overachieving, and for
their “blue collar” like work ethic. The patch is a symbol of all the blood, sweat, and tears of the all the players who have
played for the club. The patch is a symbol of tradition, brotherhood and sisterhood that the WSA club is proud of. It is a
badge of courage, a badge of honor, and a badge of character.
Wear your patch proudly. And know that year’s from now, some young boy, or young girl, will also bear the emblem and
will strive to represent the club by the same ideals, principles, and values you cherished as a player.
1995-2005 2005-2017 PRESENT DAY
“A small body of determined spirits fired by an unquenchable faith in
their mission can alter the course of history.”
- Gandhi
6

“Infinite striving to be the
best is man’s duty; it is its
own reward. Everything
else is in God’s hands.”
-- Mahatma Gandhi
7

CORE COMPETENCIES
RESPECT (November)
LOVE (February)
SPORTSMANSHIP (September)
SERVE (April)
HONOR (July)
DISCIPLINE (August)
CORE COMPETENCIES
JOY (October)
ACHIEVEMENT (June)
LOYALTY (May)
PERSPECTIVE (January)
PERSEVERANCE (March)
FAMILY (December)
8

The Difference He Made
Amidst the morning mist of the swift returning tide
I set out on my daily run, my walkman on my side.
Lost within my private world apart from cares and woes
I ran along the moistened shore, the sand between my toes.
In the distance, I saw a boy, as busy as can be.
He was running, stooping, picking up, and tossing in the sea.
Just what he threw, I couldn't tell, I looked as I drew near.
It seemed to be a rock or shell - as I approached him I could hear:
"Back you go, where you belong. Your safe now hurry home.
Your family's waiting for you little starfish, hurry on!"
It seemed the evening tide had washed the starfish on the shore,
And the swift receding water left a thousand there or more.
And this self-appointed savior, was trying one-by-one
To toss them back into the sea, against the racing sun.
I saw his plight was hopeless, that most of them would die.
I called out from my private world, "Hey Kid, why even try?"
"Must be at least a thousand here, strewn along the beach,
And even if you had the time, most you'll never reach.
You really think it makes a difference, to waste your time this way?"
And then I paused and waited, just to hear what he would say.
He stooped and took another, and looked me in the eye.
"It makes a difference to this one sir, this starfish will not die!"
With that, he tossed the little life, back where there was hope.
He stooped to take another. I could tell this was no joke.
The words that he spoke to me cut like a surgeon's knife.
Where I saw only numbers, he saw only life.
He didn't see the multitude of starfish on the sand.
He only saw the little life he held there in his hand.
He didn't stop to argue, to prove that he was right.
He just kept tossing starfish in the sea with all his might.
So I too stooped, and I picked up, and I tossed into the sea,
And I thought, just what a difference, that this boy has made in me.
-- Loren Eiseley
9

WSA TEAM MANAGER RESPONSILITY
PRIMARY RESPONSIBILITIES
✴ADVOCATE FOR TEAM - set the tone, establish the environment of positive!
✴COMMUNICATE - between coach and parents and players
✴ADMINISTRATE - team business, organizing team information
✴RECORD KEEP - track information, schedules, finances
✴LIAISON - move information from club to team level
MANAGERS SHOULD NOT
✴Assume Decision Making Authority
✴Speak Negatively about the team or any player
✴Presume preferential treatment for their child
✴Cover expenses to help meet team budget
MANAGERS MAY
✴Mediate during conflict
✴Clarify communication from the club
✴Offer feedback to coach or club from collective voice of parents
✴Assist in coordination (rides, meetings, hotel stay, etc)
10

MANAGE
TASKS
So what all are you juggling?
The team manager expectation to is assume accountability for
a lot, and to delegate responsibility amongst coaching staff
and other parents. Team success requires extreme EFFORT,
that is consistent, persistent, and persevering. It is meant to
be shouldered by many.
TEAM FORMATION
SCHEDULING
COMMUNICATION
FINANCES
TRYOUTS
LEAGUE GAMES
TEAM CONTACTS
TEAM BUDGET
REGISTRATION
RESCHEDULES
CLUB/TEAM APP
TEAM ACCOUNT
UNIFORM ORDERING
TRAINING SCHEDULES
CLUB & LEAGUE INFO
COLLECTIONS
ROSTER GENERATION
FAMILY SCHEDULES
CLUB EMAILS/TEXTS
PAYABLES
ONGOING COMPLIANCE
TOURNAMENT SCHED
COACH to TEAM
CLUB CALENDAR
COLLEGE SEARCH
“Where we go ONE. We GO ALL!”
11

MANAGER CHECKLIST: CRITICAL
TEAM FORMATION: Ensure all players are duly registered,
appear your team roster, and have passcards.
UNIFORMS: Players must order online.
BANKING: Team should have bank account set up w/ at least one
coach signor and one team parent signor.
TEAM BUDGET: Coach should collaborate with manager on
submitting the team “annual” budget.
TEAM CALENDAR: Team should have a schedule for the season,
and a tentative schedule for the year. Schedule will include all
training, games, and tournaments. League game schedule will
not be precisely known sometimes until July/August.
TEAM COMMUNICATION: Make sure all team members are
connected to the club/team communication app. Encourage all to
follow club socials. There is a “get connected” page under
PARENTS on WSASOCCER.ORG.
TEAM MEETING: Coach should establish 2 preseason meetings
to present budget, schedule, calendar. If you believe you need a
director at this meeting please alert your director.
MANAGER CHECKLIST: IMPORTANT
TEAM MANAGER WORKBOOK: Create a MANAGER’S BOOK to be
present at all games, which will contain the following:
OFFICIAL TEAM ROSTER
PLAYER PASS CARDS
MEDICAL WAIVERS FOR ALL PLAYERS
PROOF OF BIRTH FOR ALL PLAYERS **
TEAM CONTACT LIST FOR EVERY PLAYER
UNIFORMS: Be sure you pick up team uniforms when dispersed.
COMPLETE TEAM ONBOARD: Online. Required.
TRAINING SCHEDULE: Be sure you have RSVP’d your training field
space via club processes. *Tulsa use Book-A-Field - setup account
CLUB COMMUNICATION: Make sure you and all team leaders are
receiving text/email communication from club.
TOURNAMENT REGISTRATION: Register for all tournament events
for the coming season. Target collections for Spring Season (league
& tournaments).
TEAM MANIFESTO: Coach should host a “team manifesto” meeting
setting vision, expectations, goals for the coming season. Players
should participate (varying participation per age).
CLUB CALENDAR: Place all club events on team schedule.
DELEGATE: Delegate college coordinator, media relations,
12
fundraising, game filming, and other team operation positions.

ORGANIZING & TRACKING TEAM FINANCES & PLAYER ACCOUNTS
USING EXCEL TO TRACK PLAYER ACCOUNTS EXAMPLE
TEAM BUDGET & TEAM ASSESSMENTS
SET TEAM ASSESSMENTS: 4 PER SEASON or MONTHLY
OBJECTIVE: Facility planning and coordinating for team leaders.
Streamline collections for team. Ease communication between
manager and parents.
GOAL: Create less collections “per season”. Reduce “per event”
collections. Reduce payables for parents, enhance budgeting.
This method shows ACTUAL TEAM expenses and what you
ACTUALLY COLLECTED from each player. You tell at a glance what
each player still owes and see each player’s overall balance.
HINT: OVER COLLECT slightly (10%) throughout
the year, to create a cushion to cover time
sensitive expenses, and cover for late payers.
“Frugality includes
all other virtues.”
- Cicero
OUTCOME: More money in team account at all times means
meeting payment deadlines is easier.
KEY: Collection Due Date MUST meet all DEADLINES for entry
fees for events.
13

I. Team Budget - DUE AUG 1 - every team!
Submit within team onboard process.
Must use club’s budget workbook (see sample).
II. Must be finalized & approved by Head Coach.
III. Includes ALL FORECASTED expenses.
IV. WSA Team Budget Contents (see sample to right)
V. Calculate PER PLAYER (use 85% of roster size)
If 18 players calculate cost by 15 players, etc.
Round up to nearest $5 increment
EX: If tournament entry fee is $550 divided by 15 =
$40/player
VI. POLICY: All players are responsible for 100% of
the team budget. Their contribution is NOT
contingent on participation.
14

FINANCIAL ASSISTANCE PROGRAM
Largest such program in the Midwestern U.S.
Coordinator: WSA Board & Finance Committee
PLEASE KEEP THIS INFORMATION CONFIDENTIAL. Some players will have “reduced fees” that have been “approved” by the WSA Financial
Assistance Committee. These fees MUST be remitted timely and in full each month. The player account information should not be shared with
the team. The team should know that the club is supporting some of the team’s expected expenses on behalf of players.
WHAT IS NOT COVERED BY WSA FINANCIAL ASSISTANCE:
Team Fees (i.e. tournament entry fees, ref fees, coach travel expesnes, etc)
Registration Fee (annual fee)
Tournament Fees, including Hotel, Travel and Food
Player Uniform Fee
WHERE THE $ COMES FROM:
Volunteer based and club wide fundraisers
Coach’s and Club Directors working for reduced pay (across the board)
Generous contributions (often of parents on the team).
“Do not store up for yourselves treasures on earth, where
moth and rust destroy, and where thieves break in and
steal. But store up for yourselves treasures in Heaven,
where moth and rust do not destroy, and where thieves
do not break in and steal.
For where your treasure is, there your heart will be also.”
WHERE THE MONEY DOES NOT COME FROM
Money does NOT come from the contributions of paying players
Annual Membership Fees. EVERY player (paying or financial assistance) contributes equally to the financial assistance program through the
annual registration fee ($50-$100 per player pending player’s club program).
COACH’S COMMITMENT TO “NO PLAYER TURNED AWAY FOR FINANCIAL NEED”
Coach’s may forfeit pay for any player not paying their share of the agreed upon amount
Coach’s will be provide minimum of 2 monthly pay cycles to communicate w/ WSA Executive Council
Coach’s in many ocassions will support finanical assistance players voluntarily
WSA Coaches work for a contracted pay expectation as well as a contracted service expectation
IF YOU ALWAYS GIVE,
YOU WILL ALWAYS HAVE.
MANAGERS ROLE
Attempt collections from team families (if you are not successful we can help – if you are negligent you are responsible for affecting your
team’s debt)
COMMUNICATE – even though this is a volunteer job the obligation, duty, and responsibility of communicating the payment records to the
coach and club is not reduced in standard or expectation. MANAGERS MUST COMMUNICATE DETAILS OF COLLECTIONS MONTHLY.
CHARITABLE CONTRIBUTIONS
Donations, charitable contributions, sponsoring a child or an activity are also ways of covering expenses for players in financial need. WSA15
is a certified IRS 501C3 Public Charity, Non Profit. As such donations are “tax deductible”.

CLUB RESCHEDULE POLICY
FOR GAMES
RESCHEDULING MATCHES: NO RESCHEDULES
If a reschedule is requested it must be requested for EXTENUATING CIRCUMSTANCES.
Regional Leagues - likely not granted or club will suffer a fine, no matter the reason.
StateWide Leagues - request must be a minimum of 1-week prior to kickoff. Contact league office and opponent.
AVAILABILITY OF FIELDS: Rachel Bush or Simon Rodriguez will confirm availability of fields w/ the league office.
7-DAY COURTESY NOTIFICATION & VERIFICATION OF MATCH DETAILS: Seven days prior to each match, home or away,
managers should contact the opponent’s coach & manager w/ an email that verifies match kick-off time, location, field #, colors
of uniform kits, and weather hotline/media process for any changes & updates.
FIELD STATUS: Email, text alerts, social media, and website, will all be used to communicate field status on game day. Referees
may still decide on “safety” of field conditions and weather conditions once arriving at the facility.
LEAGUE GOVERNANCE: Remember that each league, will each have their own “weather policies” and “reschedule policies”. Be
familiar with these. OPC, NPL, ECNL will govern minimal standards.
POLICIES
WSA - Thursday 10 PM prior to opponent travel dates of 4-hours or more facility determinations will be made.
WSA 10-DAY COURTESY RULE: All requests from WSA teams to opponents should be made a minimum of 10-DAYS ahead of the
match kick-off. No exceptions. * ECNL requests canNOT be made by TEAM.
16

CLUB TRAINING SCHEDULE
YOUR PRACTICE DAYS, FIELD, LOCATION
ALL TEAMS MUST ABIDE BY THE TRAINING SCHEDULE - WITHOUT EXCEPTION
Practice only in designated and assigned venue and field at assigned time.
TULSA TRAINING POINT OF CONTACT: Rafael Rivera
OKC, SOUTH, EAST, NORTH: DOC’s
TRAINING REQUEST MUST BE SUBMITTED BY TEAM DURING ONBOARDING
SCHEDULE & MAP WSASOCCER.ORG HOMEPAGE
PRIORITIES & CONTEXT FOR TRAINING SCHEDULE:
About 80% of the teams request Mon/Thurs at 530 PM. We will create a 2-phased
schedule providing 530 PM slots to half of the teams, and 700 PM time slots to
teams for 6 week Phases. We will also provide alternatives and potential other
opportunities for teams to rotate if those teams must keep the 500/530 PM slot.
Our priorities in making determinations of team requests
are listed below in order:
1. Teams sharing a coach. If a coach has multiple teams the coaches sessions must
be scheduled "back-to-back" so that all athletes receive proper attention from the
coach. Note that is NOT punishing a team whose coach does not have multiple
teams, but advocating for athletes who have a coach with shared responsibilities.
Part of being in a community includes sacrifice and compromise.
2. Age of team. Youth teams aged U6-U10 will receive first priority for earlier time
slots.
3. Space Requirements. Some of our older teams have combined teams to help
conserve space. For example, and almost exclusively, in our U15-U19 teams, the
periodization schedule lightens during the Spring, and teams begin to combine
sessions. Since these player have reduced opportunity with their club teams, due
to high school soccer conflicts, the one session per week, in a combined setting,
becomes a high priority to schedule around and within the context of the athlete's
busy high school schedule. This priority is in effect Jan 15 thru April 15 to help
ensure these teams remain connected to "each other" and in "form" for the
athletes competition schedules during this time.
TRAINING NIGHT RULES of THUMB:
1. Safety is a non-negotiable part of the WSA Way Game Model.
Abide by all weather alerts and directives, as well as all goal
safety practices.
2. Abide by your assigned location, field #, field space, time.
3. Reminder that if you are scheduled 530-700 PM and begin at
600 PM and intend to end at 730 PM, contact the team coach
scheduled for 700 PM seeking a coordinated plan for the 30
minute overlap from 700-730 PM (when your team is ending and
the next team is beginning).
4. If you CANCEL a SESSION please CANCEL on BOOK-A-FIELD.
This helps others know that the field is available. Need a book-afield
account - click here. Each time we transition from one
"phase to another phase", the Book-A-Field info will lag behind by
about one week as we udpate it.
5. Do NOT move goals. West Bank Sports Complex: The current
allocation of goals allows for 2-3 goals "per field".
17

REFEREES: FEES & EXPECATIONS
“The trouble with referees is they just don’t care which side wins.”
REFEREE FEES: Know your league policy for paying referee fees. Referee rates are posted on WSASOCCER.ORG under REFEREES.
Referee Fees are NOT included in your OPC, NPL, ACS, RL league fees. If paying a referee cash be sure to pay at least 30 minutes prior
to kickoff. Thank the referee for being there. Do NOT make any cynical commentary about payment. NEVER withhold payment.
HOW TO FIGURE PLAYER PORTION:
Find the referee pay rates for your league and age division. Multiply total ref pay for a single game by 6 games/season or 12/year.
Divide that amount by the # of players. I.E. 11U Boys, ref pay is $50 Center, $25 AR X 2 = $100. $100 x 6 GAMES = $600 / 13 players =
$46.15 plus $5 = $51.15. This is auto-computed in your TEAM BUDGET WORKBOOK.
GAME CANCELLATIONS:
PLEASE REMEMBER RESCHEDULES ARE NOT ALLOWED. THE ONLY EXCEPTION will be if the fields are closed due to weather/field
conditions. The consequence of not abiding by this rule is that your team will be responsible for paying the referee fees for late
cancellations.
REFEREEE TREATMENT/SIDELINE BEHAVIOR: THE WSA WAY
All players, coaches, and parents will have signed the Sideline Code of Conduct. Expect WSA to enforce this code of conduct. We do
expect team managers to assume leadership of their parents for sideline conduct. We do expect team managers to hold club
leadership accountable for proper education, support and modeling for proper sideline conduct.
REFEREE INCIDENT REPORT:
At WSASOCCER.ORG under “referees” there is an evaluation form for referees – you can report extraordinary work via this form -
either positive or negative – and we will communicate this to our referee assignors. This form is available to all parents and coaches.
REFEREE CERTIFICATION ENCOURAGED:
Each WSA team is requested to send one candidate to the Referee Course per season. We are in need of a home-based pool of
referees to keep up with our expanding membership! PLEASE HELP US PROMOTE THESE COURSES throughout the year!
18

CLUB ANNUAL PLANNER
ADD THESE EVENTS TO YOUR TEAM CALENDAR
JULY ‘24
NOVEMBER ‘24
MARCH ‘25
Club Legacy Night/Auction - TBD
PreSeason WC Camp - JULY 22-25
OK Nike Showcase - JULY 27-28
ABF Friendlies @ WB - JULY 27
AUGUST ‘24
Opening Day - AUG 1
Meet at the MT - AUG 2
WSA RoundRobin Friendlies - AUG 3
WSA Golf Classic - AUG 19
NPL/RL Opening Weekend - AUG 24-25
MLD Tourney - AUG 30-SEPT 1
SEPTEMBER ‘24
OPC Opening Weekend - SEPT 7-8
THANSKGIVING - NOV 28
DECEMBER ‘24
Futsal Progam - Dec 2 Opening Week
CLUB HOLIDAY - DEC 16 - JAN 12
JANUARY ‘25
CLUB HOLIDAY - DEC 16 - JAN 12
PreSeason Training - JAN 13
APRIL ‘25
EASTER HOLIDAY - APRIL 20
WSA Cup 25 - APRIL 26-27
MAY ‘25
Club Tryouts - MAY 1-15
ECNL Tryouts - MAY 15-25
OCTOBER ‘24
FEBRUARY ‘25
JUNE ‘25
WSA Charity Golf Tourney - OCT 18
T Town Showcase - FEB 1-2
3v3 Clash of Giants - JUNE 21
Turkey Mt Haunted Trail-
OCT 17-20 & 24-27
Futures Cup Yth Academy - FEB 22-23
19

KEEP PRODUCING
MOMENTS FOR OUR
ATHLETES
20

COMMUNICATION: TEAMSNAP
HOW TO SET UP YOUR TEAM
Contact @ Kurt Quillman: C: 918-691-2832 E: Kurt.Quillman@wsasocer.org
Information that needs to be provided to Kurt:
1.1) Proper team name
2.2) Coach Name & Email
3.3) Manager Name & Email
Need to know if this is a new team to Teamsnap or if Teamsnap is already in use.
If already in use I need:
1) Teamsnap name
2) Teamsnap Number (found when logged in on web in address bar) 3) Owner of teamsnap (who started it) & email
How to add players, manager or coach (app)
1.Open the TeamSnap app. (Tap your team name if not already open.)
2.Tap the roster at the bottom(iOS) or roster icon at the top (Android).
3.iOS:
a.Tap the plus sign icon at the top of the screen.
b.Tap Add Player Manually.
4.Android:
a.Tap the orange add + button in the bottom right.
b.Tap New Player.
5.Enter the Players Name and Email. If a coach or manager click non-player & manager box.
21

COMMUNICATION: WSA TV
HELP YOUR TEAM DOWNLOAD & USE THE APP
UPLOAD YOUR GAMES, TEAM HIGHLIGHTS, LIVESTREAM GAMES
Announcing WSATV - Soccer On-Demand!
For Parents & Families: Dive into the competitive spirit of youth soccer with WSA's exclusive on-demand platform, featuring
league and tournament play!
Features:
Match Replays: Catch every moment of WSA's youth teams in action with full-game replays of league matches and
tournaments.
League and Tournament Focus: Experience the strategy, teamwork, and excitement as WSA competes for glory in
competitive play.
Stream on Roku and Apple TV: Bring the game to your living room! Download the WSA Youth Soccer app on Roku and Apple
TV for easy access to all the action.
Be part of the WSA family and immerse yourself in the thrilling world of youth soccer. Support your young athletes and
celebrate their journey, every step of the way!
Visit wsatv.org - Your home for WSA Youth Soccer On-Demand! Also found via homepage of WSASOCCER.ORG.
Download the app on Roku and Apple TV today and stay connected to the heart of WSA's youth soccer community!
22

CLUB SOCIALS
ASK ALL OF YOUR TEAM TO FOLLOW WSA!
ASSIGN, DELEGATE YOUR TEAM MEDIA REP
@westsidealliance
@westsidealliances.c.3042
@wsalliance
@westsidealliance
@soccerwsa
@WSASOCCER.ORG
23

TEAM OPERATIONS
TEAM MEDIA: Submit your team photos and video online under RESOURCES -> MY TEAM.
Designate & delegate a separate point of contact.
TEAM GAME FILM: Club will use VEO. You can purchase a team account from WSA Soccer
for club price. If you have your own account, your team VEO account must be set up under
WSA’s umbrella for your footage to be included on WSA TV. Delegate to a team parent.
TEAMSNAP, CLUB APP: Club will use TeamSnap. ALL teams are REQUIRED to use TEAMSNAP
under WSA’s club account (Free to teams). If you currently have an independent TeamSnap
account Kurt Quillman will help onboard you to the club’s account.
COLLEGE SEARCH PROFILES: Club will use AthleteOne. Once the onboard process is ready
WSA will ID it’s college coordinators and help onboard all staff. Delegate to a parent.
WSA PREFERRED TOURNAMENTS: When you apply for a preferred tournament, you will
receive a $50 OFF voucher applicable to any WSA event. Submit your receipt of tournament
application under RESOURCES -> MY TEAM -> PREFERRED TOURNAMENTS.
WSA COACH TRAVEL PER DIEM: Club policy adapted by WSA Board of Directors is posted on
the WSA website MANAGERS page. This must be included in your TEAM BUDGET.
24

Player
Incentive
PROGRAM for the WSA Soccer Player
*MoM = Man of the Match
*WoM = Woman of the Match
NOTES:
Players will receive various club gear - training tops, nike
shorts, bags, spirit wear, hats, tanks, etc... REPORT your
team’s winners online: RESOURCES -> MY TEAM.
Goalkeeper Meritus Status is determined by club’s Director of Goalkeeping
Earned Shutouts & Qualified Shutouts & WoM & MoM are verified by coach
LADIES
Goal from a Header
Hat Trick
Earned Shutout - Backline
State or Regional Championship
WoM* Championship Game
Club Core Value Genuinely Demonstrated
MENS PLAYERS
Tourney Final GW Goal
Bicycle or Spectacular Volley
MoM* Championship Game
Earned Shutout - Backline
State or Regional Championship
Club Core Value Genuinely Demonstrated
GOALKEEPERS
10 Qualified Shutouts
Goalkeeper Meritus Status
2+ Saves in Pen Shootout
State or Regional Championship
Club Core Value Genuinely Demonstrated
25

HELPING MY TEAM’S
COLLEGE SEARCH
1. Work with club coach on outlining a “Showcase” Tournament Schedule and agenda
i. Fundraising for the events is critical
ii. Travel arrangements
iii. Making CERTAIN that ALL players contact schools 15-20 days before departure w/ multiple follow-ups closer to date
2. Create Your Team Profile Booklet (see examples provided)
i. Keep in mind “easier” is better for college coach
ii. Anything to make your booklet standout is good
iii. Profile Booklet should be “Professional” – pay the extra $$$ to produce a “professional” and
“serious” looking brochure - ALWAYS COLOR COPIES
3. On Game Day Find College Coaches and Hand Deliver the Team Profile Booklet
i. Greet the college coach briefly and offer the booklet
ii. College coaches are NOT allowed to speak to parents or players or it counts as an NCAA “contact”
so coach will keep conversation non-specific not to be rude – to follow rules
iii. Be nice and cordial – you want coach to remember your team
4. Make sure Team Profile Booklet is UPDATED
i. Pictures of ALL players
ii. Players already Verbally Committed are NOTED (and which college) iii. All GUEST PLAYERS are listed
iv. All JERSEY NUMBERS ARE CORRECT!
v. All players Graduation Dates are listed and correct
vi. Contact info on team coach and players – email addresses – provided!
5. Keep Record of All Schools Who Have Watched Your Team Play – Date, Tournament, School, Coach Name
i. Keep a record log of all the coaches who have watched your team play
ii. Follow up and encourage players to “follow up” with all coaches who came to watch them play
6. Be the ADVOCATE for your team’s PLAYERS to FOLLOW THE ACTION PLAN oF SELF- PROMOTION
26

A FEW CLUB POLICIES
FUN POLICY: Have a great time! We are blessed and fortunate to be able to serve. Serve
selflessly. Live honorably. Help others enjoy their time!
SCRIMMAGE POLICY: No scrimmages on Thursday evenings, August 1 - May 1, due to training. May 1- July 20, State and Regional
Tournament promoted teams take precedence on scheduling.
LIGHTNING POLICY: Obey the command of the club official who closes facilities. We know it’s frustrating, we know the session or
game is important. Your safety is something we care about!
FIELD CLOSURE POLICY: We dedicate about an hour of many days in correspondence on weather forecasts using radar, etc. We
attempt to make decisions before 3 p.m. for the convenience of all. Sometimes we might get one wrong - fields closed and the sun
comes through! We expect all to support and abide by the authority of the facility managers.
UNIFORM POLICY: Wear the club uniforms for each match. Do not deviate. Make certain all players are in their kits. Use club
“outerwear” as “pre match” attire. Be professional. It will enhance club pride, and sense of belonging - important aspects of youth
sports experience.
CLUB LOGO USE POLICY: You must require permission to use the club logo in print or on apparel.
YOUR OWN APPAREL POLICY: It is a great idea. And it is not permissible. To UNIFY and STRENGTHEN our brotherhood and
sisterhood we must be intolerant to certain thresholds of individualism to honor and sanctify team unity.
TRASH POLICY: Pick yours up. Pick other’s trash up. We appreciate it. If we haven’t located a canister near your field we appreciate
you taking your trash with you.
PLAYER TRANSFER POLICY: Any requests of this nature must first be approved by the team coach. All of the players’ “team” and
“club” fees must be current, and all future fees paid. The WSA board will serve as final authority on player releases, and will act under
advisement of the team coach. The “best interest of the player” will NEVER supersede that of the “team”, and the interest of “every”
player is our interest as a club. Once joining WSA, you have given up certain individual privileges for the sake of responsibility to
“team”. We will always HONOR that which is bigger than our “self”, and we will do this in a “player-centered” manner.
CONDUCT POLICY: All WSA parents, players, coaches are expected to abide by the Code of Conduct. This will be taken seriously and
the privilege of game day and training day participation and spectatorship is only granted by abiding by this agreement. Those noncompliant
will be removed from the game or training environment, and then will meet with a club leader before reentering the
environment.
Dear God. Thanks for this beautiful life. And forgive
me if sometimes it seems if I don’t love it enough. 27

RISK MANAGEMENT
FOR GAMES & TRAINING
Know Your Facility!
Know your facility safe places,
evacuation routes, policies, etc.
WEATHER EVACUATION
ONE LONG AIR HORN BLAST - see immediate shelter in cars or buildings. Site coordinators will communicate on site and/or text
communications to indicate to team leaders if the facility is to be evacuated, or if it is a “delay”. Most delays require 15-30 minutes of
“all clear” for weather, lightning, etc. If it is a delay, during and throughout the delay all players and staff are REQUIRED to be in cars -
NO EXCEPTIONS. Those violating will lose facility privileges per Roger.
TORNADO SHELTER - know your facilities tornado shelter areas if evacuation is not permissible.
GOAL SAFETY
ANCHOR - all goals should be anchored at all times. Use of counter weights or sandbags should be employed. Goals should be placed
on their face when/if not anchored.
GOAL STORAGE -
Flat Faced Goals should be returned to their storage area at the end of the session. If you see a goal left out after training because a
coach was busy or distracted please remind coach to return the goal, or grab a couple of parents to get the job done.
Full Sized Goals should be stored on their “face” when not in use and at the end of a session.
WIND ALERTS - If you receive a “high winds alert” text message this may mean portable goals are off limits for training that night. In this
case all goals should be placed on their “face” and should not be used.
“THE SAFETY OF THE PEOPLE SHALL BE THE HIGHEST LAW.” - CICERO
28

RISK MANAGEMENT
FOR GAMES & TRAINING
HOT WEATHER POLICY
TRAINING CANCELATION
MAKE-UP POLICY
COLD WEATHER POLICY
Coaches are expected to
reschedule and makeup
at least 50% of all
weather canceled
training sessions.
“SAFETY of the player is the highest priority and first non negotiable.” - WSA WAY GAME MODEL
29

KEY CONTACTS
WHO MIGHT I CONTACT FOR WHAT:
West Bank & All Star Scheduling: Rafael Rivera
West Bank Operations: Tyler Campbell
Rivercity Scheduling: Kevin King
Salvation Army Scheduling: Catherine Bush
Veo Game Film: Kurt Quillman
Individual Player Payments: Kim King
Invoicing Adjustments: Rachel Bush
Team App/TeamSnap: Kurt Quillman
Scheduling Games: Simon Rodriguez & Rachel Bush
Player Registration: Rachel Bush & Simon Rodriguez
Club Player Pass: Complete Request Online by HIGH NOON WEDNESDAY
College Search: Club Directors
Youth Academy: Ryan Bush
Golf Tournament: Kevin King & Kyle Cussen
Legacy Night: Catherine Grona
Sponsorship Information/Corporate or Small: Tyler Campbell or Kyle Cussen
Rules or League Policies: Club Directors (note: not admin such as Rachel or Adriane)
Tournament Question: Roger B, Kevin K, Barry R, Tyler Campbell
Any Club Suggestion/Critique or Praise: Jeremy Combs & Daniel Gaddis
Coach or Team Challenge: Alex McLaurin, Donivan Bradshaw
Uniforms: Caitlyn Hanslovan
Club Shop: Coming Soon.
Financial Assistance/Outreach Program: Rachel Bush, Simon Rodriguez
30

WSA SOCCER
Vision Casting
Affordability
Lower fees, cap fees, senior
team incentives.
Competition
Seek best competition for
“aspiring” teams & athletes.
Access
Improve access via finances
and facilities.
Participation
Engage servants,
volunteers, alumni in active
participation in community.
Facilities
Facility Development under
auspice of Field of Dreams.
The WSA Way
Parent, Coach, Staff
onboarding via WSA Way
to drive unity & community.
31

VISIONS on the HORIZON
32

S E R V E | C H A L L E N G E | T R A N S F O R M