Dovercourt Rental Agreement
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ROOM RENTAL AGREEMENT<br />
Room Types Rooms Capacity Price (Per Hour)<br />
Small<br />
Board Room<br />
Cottage<br />
25 $50.00<br />
Medium<br />
Studio<br />
McKellar Park Field House<br />
50 $75.00<br />
Activity Room<br />
Large<br />
Assembly Hall<br />
Gym<br />
115 $100.00<br />
*not-for-profit pricing available. Please contact rentals@dovercourt.org for more details.<br />
By signing this document, you agree to the following conditions:<br />
• Your booking will not be confirmed until payment has been received in full, and this agreement has<br />
been signed and returned.<br />
• Cancellations will be accepted with at least 21 days’ notice before the booking date, options<br />
include:<br />
o A refund back to the original payment method less a $20 administration fee.<br />
o A credit for the full value paid issued to your <strong>Dovercourt</strong> account.<br />
• All cancellation requests made with less than 21 days’ notice will not be refunded or credited.<br />
o Exceptions may be made in extenuating circumstances or for medical reasons if a medical<br />
certificate is provided.<br />
• No alcohol or drugs are permitted on the premises. Renters or attendees who appear intoxicated will<br />
be refused their room without a refund.<br />
• Room capacity limits are to be enforced without exception. If the number of attendees differs from<br />
what was originally booked, additional fees may be incurred.<br />
• Key(s) for rental space (if applicable) will be returned to <strong>Dovercourt</strong> staff within 2 hours after the<br />
rental end time. If rental end time exceeds <strong>Dovercourt</strong> customer service desk hours, key(s) can be<br />
returned to the drop box at the front door.<br />
• Renter must be at least 18 years old, and always be present at the rented space during the agreed<br />
rental period.<br />
• Tables and chairs will be provided by <strong>Dovercourt</strong> facilities staff based on availability and room<br />
capacities.<br />
o Facilities staff will bring tables and chairs to and from the rental space, as requested.<br />
o All set up and tear-down of tables and chairs will be done by facility staff.<br />
o Renters are responsible for cleaning the rental space after rental period is over.<br />
• Set up and take down time will be included in the rental period and will be an additional charge if<br />
over 30 minutes.<br />
Signature<br />
________________________<br />
Date (DD-MM-YYYY)<br />
______________________
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