2025 - Weston Beach Race - Regulations
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2025 Weston Beach Race
THE EVENT
RHL ACTIVITIES | WWW.RHLACTIVITIES.COM
3 rd – 5 th OCTOBER 2025
Table of Contents
INTRODUCTION 5
ANNOUNCEMENT 5
JURISDICTION 5
INSCRIPTIONS 5
ELIGIBILITY 5
OFFICIALS 5
IMPORTANT DATES AND TIMES 6
EVENT DATES AND TIMES 6
RIDER DATES 6
LAST CHANCE ENTRY 6
VENUE ADDRESS 7
EVENT ENTRY AND EXIT POINTS – WHAT 3 WORDS 7
ORGANISERS AND ADMINISTRATION 8
ORGANISERS 8
PERMITTING BODY 8
COMPETITOR ENTRY AND COMPETITOR ADMINISTRATION 8
RACE TIMING AND TRANSPONDERS 8
ONSITE VILLAGES AND HOSPITALITY 8
MARKETING AND MEDIA 8
PROVISIONAL RACE SCHEDULE 9
FRIDAY 9
SATURDAY 9
SUNDAY 9
EVENT ENTERTAINMENT 9
ENTRY INFORMATION – ELIGIBILITY 10
ADULT CLASSES 10
Solo Under 40* 10
Solo Over 40 10
Vintage 10
Solo Quad 10
Two Man Quad 10
4 x 4 Quad 10
Side Cars 10
YOUTH CLASSES 10
65cc* 10
85cc Small Wheel* 10
85cc Big Wheel* 10
125cc* 10
250cc* 10
AGE ELIGIBILITY CALCULATION 10
ENTRY INFORMATION – FEES 11
ADULT CLASSES 11
YOUTH CLASSES 11
LAST CHANCE ENTRY DEADLINE – 26.09.25 11
DEFINITION OF RECEIPT OF ENTRY APPLICATION FOR PROCESSING 11
ADMINISTRATION CHARGES 12
WITHDRAWAL – EXPIRY 12
RIDER ENTRY – FORFEIT OF APPLICATION 12
ENTRY INFORMATION – PASS ALLOCATION 13
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ALL TWO WHEEL CLASSES 13
ALL THREE/FOUR WHEEL CLASSES - MOTORBIKES 13
VALIDITY OF PASSES 13
LOST AND TAMPERED PASSES 13
PASS RESPONSIBILITY 13
PRIZE POTS 14
TROPHIES - ADULT CLASS 14
TROPHIES – YOUTH CLASS* 14
OFFICIAL RESULTS 14
PRESENTATIONS 14
TROPHIES NOT COLLECTED AT PRESENTATION 14
PRIZE MONEY - ADULT CLASSES 15
PRIZE MONEY – PAYMENT 15
FREE ENTRY 15
COMPETITOR ENTRY PROCESS 16
ONLINE ENTRIES 16
COMPETITOR PROFILE 16
APPLICATION 17
APPLICATION PROCESSING 18
COMPETITOR ENTRY - TRANSFER 18
LICENCES 19
ACCEPTED 19
INTERNATIONAL INSURANCE – EUROPEAN AND INTERNATIONAL COMPETITORS 19
DAY LICENCES 19
TRANSPONDERS 20
OWN TRANSPONDER 20
TRANSPONDER HIRE 20
TRANSPONDER HIRE FEE 20
TRANSPONDER DEPOSITS 20
HIRED TRANSPONDER COLLECTION 20
RACE NUMBERS 21
COMPETITOR NUMBERS 21
FRONT NUMBER BOARD 21
SEEDED 21
PARC FERME 22
PLACEMENT ALLOCATION 22
PROCESS 22
DUAL RACE ENTRY 23
RHL INVITED COMPETITORS 23
ENVIRONMENTAL AND TECHNICAL CONTROL SYSTEM 24
ENVRIONMENTAL AND TECHNICAL CONTROL DOCUMENT 24
PROCESS 24
CONTROL POINT 1 24
ENVIRONMENTAL - Environmental Mat 25
ENVIRONMENTAL - Goggles 25
SAFETY - Helmets 25
SAFETY - Boots 25
SAFETY - Body Armour 25
SAFETY - Gloves 26
CONTROL POINT 2 26
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CONTROL POINT 3 26
Machine 26
Competitor Numbers 26
Chain Guards And Cut Outs 26
Lamps And Side Stands 26
Sound Testing 27
PITS 28
LOCATION 28
LAYOUT 28
ACCESS 28
PIT LANE 28
PITS SET UP 29
TEMPORARY STRUCTURES 29
SPEED LIMIT 29
SIGNAL AREA 29
SMOKING 29
ENVIRONMENTAL COMPLIANCE OFFICERS 30
ENVIRONMENTAL – REFUELING 30
SAFETY 30
ZERO TOLERANCE 31
MOTORSPORT IS DANGEROUS 31
RACECOURSE 32
OVERVIEW 32
COURSE - YOUTH 125/250 – 85BW/85SW 32
COURSE - YOUTH 65CC 32
COURSE - VINTAGE 32
COURSE - ADULT SOLO – QUAD - SIDECAR 32
RACING - OVERVIEW 33
COMPETITOR BRIEFING 33
PARC FERME 33
START GATE 33
STARTING THE RACE 33
CLASSIFICATION OF A FINISHER 33
REGULATIONS 34
RACE CREW 34
YOUTH RACES – 65/85 CLASES 34
NOISE BOARDS 34
RACING - FLAGS 35
YELLOW 35
RED 35
BLACK 35
WHITE 35
RED & WHITE - MEDICAL 35
ROLE OF FLAG MARSHAL/OFFICIAL 35
RACING – BEACH RECOVERY 36
MECHANICAL BREAKDOWN 36
RIDER INCIDENT 36
MACHINE RETRIEVAL 36
ELECTRONIC TIMEKEEPING 37
TIMING 37
TEST LOOP 37
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SPLIT SECTOR TIMING 37
TIMING SCREEN 37
LIVE TIMING 37
MEDICAL 38
EXEMPTION DATE 38
MEDICAL EXEMPTION ADMINISTRATION 38
MEDICAL TEAM 39
MEDICAL AREA 39
MEDICAL TREATMENT – ON SITE 39
CONCUSSION 39
RULE INFRACTIONS 40
DISQUALIFICATION 40
REPORTING OF ABOVE INFRACTIONS 40
PHOTOGRAPHY & VIDEO 40
STATEMENT OF FACT 41
ENVIRONMENTAL 42
OUR GREEN POLICIES 42
NATURAL ENGLAND 42
SAND MOVEMENT & REGENERATION 42
WASTE GENERATED AT THE EVENT 42
ENVIRONMENTAL MATS 43
TEAR OFFS 43
CABLE TIES 43
IMPACT AND SUSTAINABILITY 43
SUSTAINABILITY - EDUCATION 43
ENVIRONMENTAL – LITTLE THINGS MAKE A BIG DIFFERENCE 44
TOILETS PROVIDED 44
WASTE UNITS AND LITTER 44
CAMPING VILLAGES 44
REUSEABLE AND BIO DEGRADEABLE CUPS 44
ONLY USE WHAT YOU NEED 44
SINGLE USE PLASTIC 44
BIODEGRADEABLE WIPES 44
WATER 45
SOUND 45
ARTIFICIAL LIGHT 45
COMPETITORS 45
SECURITY 46
SECURITY 46
PERIMETER FENCING 46
ZERO TOLERANCE 46
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INTRODUCTION
ANNOUNCEMENT
The Weston Beach Race is a World-Renowned International Endurance Beach Cross, lasting between
1 and 3 hours, dependent upon class. The track is made up of a series of manmade obstacles, covering
an average of 6km built on the beach of Weston-Super-Mare, where it has been hosted for 41 years.
JURISDICTION
An Endurance Beach Cross held under the National Sporting Code of the Auto Cycle Union, ACU
Handbook 2025, the Supplementary Regulations and Terms and Conditions of RHL Activities Ltd.
INSCRIPTIONS
Auto Cycle Union - ACU
Federation of International Motorsport - FIM
European Motorcycle Union - FIME
ELIGIBILITY
All Classes are open to any eligible Competitor holding a current licence issued by the following
Bodies:
‣ Auto Cycle Union - ACU
‣ Scottish Auto Cycle Union - SACU
‣ International - FIM
‣ National - *FMN/FIME
*Issued with a Start Permission
Copies of Start Permission documents issued by the countries National Federation (FMN)
must be submitted to Organiser as part of application.
‣ An Auto Cycle Union Day Licence may be purchased during application of UK domiciled
applications. Day Licences are non-refundable.
OFFICIALS
Race Director
ACU Steward
Official Timekeeper
Entry Secretary
Clerk Of Course
Chief Technical Officer
Chief Marshal
Gareth Hockey
John Blyth
HS Sports
RHL Activities Ltd
Jason Taylor
Justin Penny
Sue Jeffries/Jack Johns
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IMPORTANT DATES AND TIMES
EVENT DATES AND TIMES
Friday 3 rd October 2025 9.00 – 17.00
Saturday 4 th October 2025 8.00 – 17:30
Sunday 5 th October 2025 8.00 – 17:00
RIDER DATES
Payment Changes 31 st December 2024 Midnight
28 th February 2025 Midnight
31 st May 2025 Midnight
Programme Entry 07 th September 2025 Midnight
21 st September 2025 Midnight
Last Chance Entry 26 th September 2025 Midnight
Seeded Numbers 31 st March 2025 Midnight
Rider Withdrawal Deadline 30 th June 225
Midnight
Medical Deadline 7 th September 2025 Midnight
On Site Registration 3 rd October 2025 *09.00 – 17.00
Technical 3 rd October 2025 *09.00 – 17.00
Training Day 3 rd October 2025 10.00 – 13.00
*08.00 For Riders booked in one of the RHL Event Camping Areas
LAST CHANCE ENTRY
There will be no facility to enter on the Friday of the event at the Rider Welcome Office.
All entries have to be submitted online by the date stated above.
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VENUE ADDRESS
Weston Beach Front - Weston-Super-Mare - BS23 1AL
EVENT ENTRY AND EXIT POINTS – WHAT 3 WORDS
Gate 1 Royal Sands - Medical Access Only
NO ACCESS TO PUBLIC OR COMPETITORS
CHAIN.THINGS.TROUT
https://what3words.com/chain.things.trout
Gate 2 Event Control - Contractors/Marshals/Personnel
NO ACCESS TO PUBLIC OR COMPETITORS
ALONG.FLAMES.SHELL
https://what3words.com/along.flames.shell
Gate 3 Camping Exit - Motorhomes and Spectators
DANGEROUSLY.FOLDS.STRONG
https://what3words.com/dangerously.folds.strong
Gate 4 Tropicana - Main Entrance, Competitor Registration,
Camping Entrance
WINDY.JUMPY.PUFF
https://what3words.com/windy.jumpy.puff
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ORGANISERS AND ADMINISTRATION
ORGANISERS
RHL Activities Ltd
Email: info@rhlactivities.com
The Bryn Garage
Penpergwm
www: rhlactivities.com
Abergavenny
Monmouthshire NP7 9AT Tel: 01873 840640
PERMITTING BODY
Auto-Cycle Union Ltd.
Email: admin@acu.org.uk
ACU House
Wood Street
www.acu.org.uk
Rugby
CV21 2YX Tel: 01788 566400
COMPETITOR ENTRY AND COMPETITOR ADMINISTRATION
RHL Activities Ltd - Competitor Entry Email: rider@rhlactivities.com
RACE TIMING AND TRANSPONDERS
HS Sports Ltd
Email: westonbeach@hssports.co.uk
Kinetic House
Varey Road
www: www.transponderhire.co.uk
Congleton
Cheshire CW12 1UW Tel: 01260 275708
ONSITE VILLAGES AND HOSPITALITY
Premier Camping
Email: events@rhlactivities.com
MARKETING AND MEDIA
RHL Activities Ltd - Social Media and Press Email: media@rhlactivities.com
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PROVISIONAL RACE SCHEDULE
FRIDAY
To be notified
SATURDAY
125/250 09.00 – 10.30
Vintage 11.00 – 12.30
Quads & Sidecar 13.00 – 16.00
Podium 16:30 – 17:15
SUNDAY
85cc 08.00 – 09.30
65cc 10.00 – 11.15
Adult Solos 12.30 – 15.30
Podium 16:00 – 16.45
EVENT ENTERTAINMENT
Dirt Bike Show -
Children’s Rides
Exhibitors
Demonstrations
Trade Village
All event entertainment will be updated on the RHL website: https://rhlactivities.com
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ENTRY INFORMATION – ELIGIBILITY
ADULT CLASSES
Maximum Starters Age Capacity
Solo Under 40*
Solo Over 40
1002 15 – 70*
Upto 1000cc
Over 250cc
Over 250cc
2 or 4 Stroke (MX
SR2.2)
2 Stroke
4 Stroke (ESR 5)
Vintage 200 35 – 70*
Solo Quad
Two Man Quad
500 15 – 70*
Upto
510cc
Upto 500cc
Upto
850cc
Upto 500cc
Upto 850cc
4 x 4 Quad Upto 500cc
Upto 1000cc
Steel Frame Pre 1997
Single Shock Absorber
2 Stroke
4 Stroke
2 Stroke
4 Stroke
2 Stroke
4 Stroke
Side Cars
Upto 750cc
Upto 1000cc
2 Stroke
4 Stroke
YOUTH CLASSES
Maximum Starters Age Capacity
65cc* 150 7 – 10 years
Upto 65cc
Upto 110cc
2 Stroke
4 Stroke
85cc Small Wheel* 200
85cc Big Wheel*
125cc*
200
250cc*
*Separate Ladies Class within these classes
9 – 12 years Upto 85cc
Upto 150cc
Upto 85cc
11 – 14 years
Upto 150cc
13 – 17 years Upto 125cc
14 – 17 years
Upto 125cc
Upto 250cc
2 Stroke
4 Stroke
2 Stroke
4 Stroke
2 Stroke
2 Stroke
4 Stroke
AGE ELIGIBILITY CALCULATION
The age is at the 1 st January 2025
Competitors over the age of 70 at the 1 st of January 2025 have to have approval from The ACU
TRIKES
These are not allowed.
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ENTRY INFORMATION – FEES
ADULT CLASSES
Class
IN PROGRAMME
MIDNIGHT
NOT IN PROGRAMME
MIDNIGHT
31.12.24 28.02.25 31.05.25 07.09.25 21.09.25 26.09.25
Solo – Under 40’s 145.00 165.00 175.00 185.00 200.00 250.00
Solo – Over 40’s 145.00 165.00 175.00 185.00 200.00 250.00
Vintage 129.00 149.00 159.00 169.00 185.00 235.00
Quad Solo 145.00 165.00 175.00 185.00 200.00 250.00
Quad 4x4 145.00 165.00 175.00 185.00 200.00 250.00
2Man 190.00 210.00 220.00 230.00 245.00 295.00
Sidecar 190.00 210.00 220.00 230.00 245.00 295.00
YOUTH CLASSES
Class
IN PROGRAMME
MIDNIGHT
NOT IN PROGRAMME
MIDNIGHT
31.12.24 28.02.25 31.05.25 07.09.25 21.09.25 26.09.25
Youth 65 125.00 139.00 149.00 159.00 165.00 215.00
Youth 85BW 125.00 139.00 149.00 159.00 165.00 215.00
Youth 85SW 125.00 139.00 149.00 159.00 165.00 215.00
Youth 125 125.00 139.00 149.00 159.00 165.00 215.00
Youth 250 125.00 139.00 149.00 159.00 165.00 215.00
Any outstanding queries with the application to be completed by the rider, no later than the 29 th
September 2025.
LAST CHANCE ENTRY DEADLINE – 26.09.25
There will be no facility to enter on the Friday of the event at the Rider Welcome Office.
All entries have to be submitted online by the above date. Failure to comply will render the application
null and void with loss of entry and associated fee.
DEFINITION OF RECEIPT OF ENTRY APPLICATION FOR PROCESSING
‣ Electronic application received with all completed information. Missing information
will deem application as received with errors and will not be date stamped as received
completed until all errors are addressed by the applicant.
‣ Payment received in full.
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ADMINISTRATION CHARGES
An administration charge of £40.00 plus VAT will be due and payable by an applicant in the following
cases:
‣ Change of Race Class
‣ Amendment of Side Car Passenger
‣ Amendment of Secondary Competitor for 2 Man Quad
‣ Any amendments to the application after Race number confirmation letter has been issued
will incur an uplifted Administration charge of £70.00 plus VAT
Deadline for any amendments is as at the last date of entries being open as set out in page 11 of
these Regulations.
WITHDRAWAL – EXPIRY
‣ Entrants wishing to withdraw application prior to dates shown under the Important dates
on Page 6 - forfeit 50% of the entry fee
‣ Day Licences are non-refundable
‣ Entry fees are non-refundable after the dates shown under the Important dates on Page
6, except under medical exemption
‣ Entry fees are non-transferrable
‣ Entry applications are non-transferrable
RIDER ENTRY – FORFEIT OF APPLICATION
‣ Incomplete/inaccurate entry applications – no response from applicant within required
time will incur additional fees, as per the fee applicable at the time of response to queries.
‣ Online entry system automatically expires applications that have been marked with Error.
‣ Riders must ensure any errors notified to them on their application through our rider Entry
system are rectified within the payment period of their application and the time limit set
out in the Error notification. Failure to do this will result in the application going into
payment error, as the system will recognise an open application that does not meet the
current entry fee.
‣ Riders who rectify errors in a different entry fee period, will not be able to proceed with
their application until the difference in the increased fee is paid.
‣ Riders who enter within 3 days of a current entry fee change date will have 72 hours from
the date of notification of any errors to rectify, after which they will become subject to the
increased entry fee, relevant to the period in which the application is corrected.
‣ Riders who do not respond to queries on their application within the time frames set out in the
communication they receive, will render their application subject to Forfeiture of Application
and Fee in full, with no refund.
‣ Riders who are notified of Pending Forfeiture of Entry – through non-compliance must adhere
to the deadline notified within the notification sent to them, to avoid forfeiting the entry fee.
‣ Day Licences are nonrefundable.
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ENTRY INFORMATION – PASS ALLOCATION
ALL TWO WHEEL CLASSES
‣ 1 Competitor Pass
‣ 2 Mechanic Pass
ALL THREE/FOUR WHEEL CLASSES - MOTORBIKES
‣ 1 Competitor Pass
‣ 1 Additional Competitor Pass - 2 Man/Sidecar only
‣ 2 Mechanic Pass
VALIDITY OF PASSES
The Competitor and Mechanic Passes will allow you access to the event site all weekend.
Only persons in possession of a valid Mechanic Pass may enter into the restricted Pits Area and only
for the race in which their Mechanic Pass identifies them for.
No persons with a Mechanics band on, under the age of 18 is allowed into the Pits Area, regardless of
if they are wearing a Mechanic Pass.
It is the Competitors responsibility to ensure the Mechanic Pass is utilised in the appropriate manner.
LOST AND TAMPERED PASSES
Competitor and Mechanic Passes are not replaceable.
Event entry passes can be purchased to gain access to the Event site, in the case of lost Competitor
and Mechanic Passes.
Replacement Mechanic Passes cannot be purchased, only event passes.
PASS RESPONSIBILITY
RHL cannot be held responsible for any lost Competitor or Mechanic Passes. You are advised to keep
these passes safe. It is the responsibility of the person receiving the Pass/Passes to ensure their safety.
Competitors/Parents/Guardians who carry out the Competitor Registration process are urged to
ensure they are given the correct passes at the time of Competitor Registration at the event site, as
mistakes cannot be rectified once you have left the Competitor Registration window that you were
processed at.
Mechanic Passes must be affixed securely to the wrist. Any Pass not appropriately fixed, will be affixed
correctly by our Security Team.
Misuse of Competitor and or Mechanic Passes will automatically render the Competitor disqualified
from racing and any passes deemed to be misused/affixed confiscated.
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PRIZE POTS
TROPHIES - ADULT CLASS
Class 1 st 2 nd 3rd
2 Wheel - Solo Overall* ✓ ✓ ✓
2 Wheel – Solo Over 40 ✓ ✓ ✓
2 Wheel – Solo Vintage ✓ ✓ ✓
4 Wheel – Solo Quad ✓ ✓ ✓
4 Wheel – Two Man Quad ✓ ✓ ✓
4 Wheel – 4 x 4 Quad ✓ ✓ ✓
Sidecar – 3 Wheel ✓ ✓ ✓
TROPHIES – YOUTH CLASS*
Class 1 st 2 nd 3rd
65cc ✓ ✓ ✓
85SW ✓ ✓ ✓
85BW ✓ ✓ ✓
125cc ✓ ✓ ✓
250cc ✓ ✓ ✓
OFFICIAL RESULTS
‣ Published Results will be classified as final after 30 minutes from time of finish of race
‣ Trophy presentations will be carried out on the Weekend, based on the Published Results
‣ *Separate 1 st , 2 nd , 3 rd , place Trophies, for Females within these classes
The results will be subject to photographic, video and timing investigations.
PRESENTATIONS
Saturday
Sunday
30 min after finish of last race of the day
30 min after finish of last race of the day
TROPHIES NOT COLLECTED AT PRESENTATION
All Trophies not collected during the event weekend will be taken back to the RHL Activities Ltd offices,
where they can be collected in person.
Any competitor wishing to have a Trophy posted to them, will do so at their own expense, with
payment of the postage and packing fee, payable in advance to RHL Activities Ltd.
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PRIZE MONEY - ADULT CLASSES
POSITION OVERALL
QUAD
SIDE CARS OVERALL
SOLOS
1 ST £600.00 £200.00 £1,500.00
2 ND £350.00 £150.00 £1,000.00
3 RD £250.00 £100.00 £750.00
4 TH £150.00 £300.00
5 TH £100.00 £200.00
6 TH £80.00 £175.00
7 TH £70.00 £160.00
8 TH £60.00 £150.00
9 TH £50.00 £140.00
10 TH £40.00 £130.00
PRIZE MONEY – PAYMENT
‣ All Prize money will be paid directly to the PayPal account used when paying for your online
entry.
‣ 2 Man and Sidecar Prize money will be paid in full to the PayPal account used when paying
for your online entry.
In the event RHL does not hold PayPal information, the RHL accounts team will email you direct
requesting bank account details.
All prize money will be paid within 14 days of all relevant bank/PayPal details being received/held by
RHL Accounts Office.
FREE ENTRY
Solo Adult overall winner will be eligible for a free entry for 2026, if entered prior to the 31 st March
2026.
Solo Quad overall winner will be eligible for a free entry for 2026, if entered prior to the 31 st March
2026.
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COMPETITOR ENTRY PROCESS
ONLINE ENTRIES
All entries are through the online entry system at RHL Activities Ltd, link below
https://rhlactivities.com/events/weston-beach-race-2025#home
You will have ten minutes to complete your entry from beginning to payment, so ensure you have
checked your Competitor account, and it is all up to date, prior to commencing application.
COMPETITOR PROFILE
To ensure a smooth entry process we would advise you carry out the following steps, prior to
application:
1. Create an/Update your RHL account, making sure the following is up to date and correct:
‣ Name (This name must be the exact name displayed on your Competitor Licence, if you
have one.
‣ In the case of youth Competitors, the account name is to be in the name of the
Competitor, not the parent/appropriate adult.
‣ Address
‣ Date of Birth
‣ Photo – This must be a passport style photo, with no hat and must clearly show your
face. Glasses are acceptable if you permanently wear glasses, no Sunglasses please.
Plain background for photo.
‣ Ensure the photo is of yourself and not of someone else.
‣ Your account is unique to you and cannot be used for multiple applications within the
same household/family/friend unit.
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APPLICATION
Once you are ready to complete your application, please go to the RHL online entry system as shown
above:
You will have a maximum of ten minutes to complete the application from start to finish after which
the application will time out and you will have to start the process over again.
‣ The online entry system is a click through process.
‣ The classes shown for you to enter will be the classes you are eligible for based on your age
and or machine.
‣ The fields will automatically populate with name, address, telephone number, date of birth,
transponder (if you have entered a transponder number in your profile).
‣ You will select a Competitor number. This is not a confirmed number until your application is
processed and you receive an Electronic Welcome pack from the Competitor Administration
Team confirming all the details contained within your application.
Competitors who submit incorrect/incomplete applications may lose their chosen number.
‣ Competitors who do not have a Transponder will be able to hire a Transponder through our
Timing partner and this will be notified to you, upon receipt of your application for processing
by our Competitor Administration Team.
‣ You will be asked if you have an accepted licence. Competitors who declare their accepted
Licence number must ensure the Licence is valid and for the correct discipline.
‣ Licences declared are validated through the relevant licensing bodies.
‣ If you do not have an accepted licence, indicate this through the online system and a request
for a day licence will be automatically contained within your application.
‣ Non-UK applicants who purchase a Day Licence will automatically receive a refund, pending
receipt of their appropriate purchase of International insurance at a cost of £50.00.
‣ Bike information – This plays a vital part within the event and speeds up the Technical Control
process when you are on site.
‣ In the case of Youth Competitors - parents/appropriate adult please ensure you do not
overwrite the already populated name with your own name, when it shows the entry name.
The parent/appropriate adult you will enter their name further on during the application,
which will be clearly identifiable.
‣ Sponsors – Maximum of 35 characters to include spaces.
‣ Payment portal is through PayPal, you do not have to have a PayPal account but can login to
PayPal as a guest.
‣ RHL have agreed with PayPal, for those who hold a PayPal account and are eligible with PayPal,
can choose the PayPal – Pay in instalments option. This is controlled through PayPal and RHL
have no jurisdiction over who is eligible for the instalment option, RHL have just agreed to the
payment terms from a receipt perspective.
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APPLICATION PROCESSING
Upon receipt of your online application by our Administration Team, the application will be processed
as follows:
1. Payment verification - Accounts team will verify the payment made and update the
system to allocate a pending space, which will put the application into processing.
2. Transponder
3. Licence
4. Photo
At each of the steps from 2 – 4 our system will send an automated email, notifying you of any errors
and will notify you in the order above, so for example
Application has Transponder error - Transponder Error Email will be issued and your
Entry will show it has an error on your account.
Transponder error is corrected by the applicant through notification to the RHL Administration Team
of a Transponder number of Hire of a Transponder through our Timing Partner. Application goes back
into processing, for the next stage.
If the next stage has an error, the same process will be repeated as above, but with a different error
email sent through the online system.
Once your application has been completely verified by our Competitor Administration Team, you will
be issued with a Parc Ferme position, the race number requested confirmed, and a Welcome Pack
emailed out to yourself, and your online account will show the application as Complete.
Applications once completed by the entrant cannot be updated with missing information, they can
only be updated by the RHL Competitor Administration Team.
COMPETITOR ENTRY - TRANSFER
Competitor entries are non-transferrable to a person or against a future application.
Withdrawal of Entry can be done, as stated under the section stated WITHDRAWAL – EXPIRY.
Withdrawal of Entry on medical grounds – please see Medical Exemption.
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LICENCES
ACCEPTED
All classes are open to any eligible Competitor holding a current Licence issued by the following
bodies:
‣ Auto Cycle Union (ACU)/Day Licence
‣ Scottish Auto Cycle Union (SACU)/Day Licence
Competitors who hold an accepted Licence, can manage their Licence, through their relevant
members portal.
When renewing and asking about Club affiliation membership, you can select RHL as a Club, which will
then give RHL access to verify your Licence and disciplines contained within this.
INTERNATIONAL INSURANCE – EUROPEAN AND INTERNATIONAL
COMPETITORS
‣ Start Permissions to be supplied by FIM/FMNR of the country for which the Rider holds the
passport.
‣ Insurances can be arranged through RHL and The Permitting Body
DAY LICENCES
United Kingdom resident Competitors can purchase a Day Licence during the online entry application
process at a cost of £20.00 through the online entry process.
Day Licences can be purchased by all eligible Competitors.
Competitors over the age of 70 will need clearance from The Permitting Body to compete.
RHL will notify the Permitting Body of any Competitor over the age of 70 and they will then correspond
directly with the Competitor.
Day Licence -non- refundable and non-transferrable and can only be purchased by UK domiciled/passport
holder.
Electronic Day Licence lodged with the Permitting Body. A Competitor may request a copy by email
to rider@rhlactivities.com
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TRANSPONDERS
‣ You will need an electronic transponder timing device to compete.
‣ Competitors who do not have their own Transponders must hire within seven days of
completion of online entry application.
‣ Online Entry applications will be automatically updated for participants who hire a
transponder by our Timing Partner.
‣ Entry applications will automatically expire seven days after commencement of processing if
no transponder information is provided/updated by HS Sports in case of hire.
‣ Multiple use Transponder – Competitor must put Transponder on machine 1 hour after
completing the first race the Transponder is being used in. Competitor will gain access to the
Parc Ferme under escort from RHL Technical Team. Please report to the RHL Event Control to
arrange this.
OWN TRANSPONDER
‣ Competitors can use their own Transponders if they are manufactured by AMB/MyLaps.
‣ If a Competitor wishes to use their own Transponder, they must enter their
Transponder number during the application process.
‣ Only Mylaps MX Transponders can be used. NO RED/CAR BIKE OR KARTING TRANSPONDERS.
TRANSPONDER HIRE
The Weston Beach Race Timing partner is:
HS Sports
Tel: 01260 275708
Email: westonbeach@hssports.co.uk
WWW https://www.transponderhire.co.uk/hire-your-transponder/
TRANSPONDER HIRE FEE
‣ Hire Before Midnight 07 th September 2025 £45.00
‣ Hire from 08 th September 2025 £50.00
‣ Additional administration charge for any Transponders hired over weekend £20.00
TRANSPONDER DEPOSITS
‣ Security Deposit of £150 secured against credit Card.
‣ THERE IS NO CASH SECURITY DEPOSIT FACILITY AT THE EVENT.
‣ Security deposit withdrawn from Credit Card upon safe return of Transponder.
‣ If Transponder not returned Security Deposit will be taken by Timing Company as payment for
lost Transponder.
‣ Any Competitor who fails to return a Transponder to the Timing Company will have their
account with RHL suspended, until the situation is rectified.
HIRED TRANSPONDER COLLECTION
‣ Hired Transponders must be returned to the Timing Building as soon as Competitors have
completed their last race.
‣ Upon return of Hired Transponder, the Timing Company will release the charge on the Credit
Card used to secure the deposit.
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RACE NUMBERS
COMPETITOR NUMBERS
Competitor numbers can be selected by the competitor during the online application process.
Competitor numbers will be confirmed and shown on your Competitor Profile Information which will
be emailed out to all Competitors as confirmation of their entry.
Competitor numbers once allocated cannot be amended.
Competitor numbers must be clearly displayed on the FRONT NUMBER board and SIDE PANELS of the
bike.
FRONT NUMBER BOARD
Front Number Board must be White Background with Black numbers.
SEEDED
SOLO - Top 30 Finishers - 2025
QUAD - Top 10 Overall Finishers - 2025
The above Competitors will have their position number automatically allocated to their Competitor
Profile for utilisation in 2026.
Please refer to the Important Dates on page 6 for entry deadline.
Online entry system will release any Seeded number not utilised by the dates shown under the
Important Dates on Page 6, without exception.
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PARC FERME
PLACEMENT ALLOCATION
The Parc Ferme is split in to colour coded areas, which dictate the races. Each colour coded area is
broken down into rows and when a Competitor receives their Welcome Pack, their Confirmation
Document will clearly state their Area and Row, in which they will be required to place their machine.
The Parc Ferme placements are allocated by our Competitor Administration Team.
Spaces within the Parc Ferme are allocated in order of priority of receipt, along with experience and
race history.
The results from the previous year for the overall top 30 Competitors in the Solos and top 10
Competitors in the Quads, will be allocated in order of application and position, for those riders who
enter prior to the Seeded Number deadline date contained within the Important Dates section on
page 6.
All applications thereafter will be allocated according to experience and race history and space
available.
Parc Ferme placements once issued cannot be amended.
PROCESS
The Parc Ferme is a sterile area where the Competitor will park their machine directly after being
processed through the final stage of Technical Control.
Competitors will hand over their fully completed Environmental and Technical Control document to
the Parc Ferme Team.
Upon entering this secure area, Competitor must ensure the following prior to placement of their
machine in the Parc Ferme.
‣ A fully charged Transponder is affixed to their machine prior to entering the Parc Ferme
‣ The machine is race ready
‣ The machine is fuelled
Once a Competitor has put their machine into the Parc Ferme, they will not be able to enter until the
day of their racing.
On the day of racing, Competitors will be permitted to enter the Parc Ferme circa 5 minutes prior to
racing.
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DUAL RACE ENTRY
A Competitor who is competing in two race disciplines and using one Transponder, must go to the
Machine Technical Area, located in front of the Parc Ferme, one hour after racing with the Transponder
that they wish to affix to the second machine. The Competitor will be escorted to the machine located
in the Parc Ferme for them to affix the Transponder and will then be escorted out of the Park Ferme.
Please ensure you have your secondary Competitors pass with you to enable our team to verify your
entry prior to entering the Parc Ferme.
RHL INVITED COMPETITORS
Competitors Invited by RHL will automatically be allocated rows within the relevant category in the
Parc Ferme.
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ENVIRONMENTAL AND TECHNICAL CONTROL SYSTEM
ENVRIONMENTAL AND TECHNICAL CONTROL DOCUMENT
An Environmental and Technical Control form will be issued to you at Registration on the Friday of
the event, when you collect all your Competitor Passes.
This document will contain the following information, for our Team to process during the
Environmental and Technical Control process on the Friday of the event.
‣ Race Number
‣ Name
‣ Class
‣ Parc Ferme Place
‣ Frame Number
‣ Transponder Number
This is the information that will be contained within your Competitor Welcome Pack, please ensure
it is correct.
It is the Competitors responsibility to ensure their equipment and machine go through Environmental
and Technical Control on the Friday of the event.
PROCESS
Environmental and Technical Control is split into three sections:
‣ Control Point 1 -
‣ Control Point 2 -
‣ Control Point 3 -
Environmental Mat, Helmet, Boots, Body Armour, Goggles
Transponders – This is for the collection of Hired Transponders only
Machine
To go through these check point areas, you must have your Competitor Pass and your Environmental
and Technical Control Document, which you would have collected at Competitor Registration
You must follow through the Control Points in order ensuring the RHL Team update your
Environmental and Technical Control Document at each Control Point. Failure to do this will result
in you having to go back to Control Point 1 and re-commence the whole process.
If at the point you enter the Parc Ferme it is found your Environmental and Technical Control Card
are not completed, this will be classified as invalid and you will not be allowed to put your machine
in the Parc Ferme, until this is rectified.
CONTROL POINT 1
This is located at the Entrance to the Event Site, near to the Welcome/Competitor Registration
Offices and will be clearly signposted.
You will need to present the following for inspection/verification:
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ENVIRONMENTAL - Environmental Mat
The Environmental Mat must be composed of an absorbent upper part and an impermeable lower
part. It is compulsory to use an Environmental mat (or other effective and approved system) to prevent
sand and water contamination within the Pits/Work Area.
The Environmental Mat is a compulsory part of the Competitor Equipment and must be physically
verified. You will not be able to pass through Control Point 1, if this is not presented at this area, for
verification.
ENVIRONMENTAL - Goggles
These must be presented at Technical Control.
PERMITTED.
The use of Tear Off lenses on goggles is NOT
SAFETY - Helmets
Your Helmet has to be physically inspected, which means a member of the RHL Technical Team will
have to handle the Helmet.
Helmets bearing the ACU Gold or Silver stamp, in good condition and properly fitted must be worn by
all Competitors.
You will be asked to place the Helmet on the table in front of a member of the Technical Inspector, for
them to carry out inspection of the Helmet.
In line with the permitting body Sporting Code any Helmet that fails Technical Control will be examined
to see if the appropriate ACU Helmet sticker can be issued. If this is the case the Competitor will be
required to pay a fee of £5.00, which will be passed on to the ACU.
Helmets that are not on the ACU Safety accreditation list, will be confiscated and handed over to Event
Control and stored in a secured area, for collection by the Competitor at the end of racing on the
Sunday of the event. The Competitor will be given a receipt for collection of the Helmet.
A Competitor who has failed this section of Technical Control will have to produce another Helmet
before carrying out the remainder of the Environmental and Technical Control procedures
A Competitor who fails to do this will automatically exclude themselves from racing.
SAFETY - Boots
You will be asked to put your Boots on the table for a visual inspection. Appropriate knee length
Motocross/Enduro Riding Boots are required.
SAFETY - Body Armour
Body Armour must be compliant as follows:
‣ EN 1621-1, Level 1 or 2, for shoulders, elbows and knees
‣ EN 1621-2, Level 1 or 2, for the back: CB (Central Back) and FB (Full Back)
‣ EN 1621-3, Level 1 or 2, for the chest You will be asked to put your Back and Chest Protector
on the table for a visual inspection. This must be
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SAFETY - Gloves
Appropriate Motocross/Enduro Riding Gloves – These do not form part of the Environmental and
Technical Control Process.
If any of the above items are not present when you attend this Control Point, you will not be able to
proceed to the next Control Point.
CONTROL POINT 2
This is located at the Timing Offices, located halfway up the promenade on the Right-Hand Side.
Only Competitors who have hired a Transponder need to go to Control Point 2, where they will collect
their hired Transponder.
CONTROL POINT 3
This is located at the entrance to Parc Ferme.
Competitors cannot pass to Control Point 3 until they have passed through Control Point “1” and “2”
(if applicable). Failure to adhere to this will result in the Competitor being turned away and having
to restart the process in order.
Machine
Please ensure the last four digits of your frame number are contained within your Environmental and
Technical Document, before presenting your machine to the Technical Officers.
Competitor Numbers
These must be clearly displayed on both the Front Number Board and Side Panels.
Reflective Front Number Board and Side Panels are not permitted.
Front number boards must be White Background and Black Numbers.
Chain Guards And Cut Outs
If the primary transmission is exposed, it must be fitted with a guard as a safety measure.
All Sidecars and Quads must be fitted with Cut Out Lanyards.
Lamps And Side Stands
Direction Indicators and Wing Mirrors must be removed.
Other glass and plastic lenses must be taped over.
Side Stands must be removed.
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Sound Testing
Sound Testing may be carried out during this section of Environmental and Technical Control.
Sound level measuring will be in line with ACU Technical guidelines.
Any Competitor whose machine fails the Sound Testing or refuses to have their Machine Sound Tested
will be classified as failing Technical Control and will not be allowed to race.
The Machine will be confiscated and stored in a secure area, ready for collection at the end of racing
on the Sunday of the event.
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PITS
LOCATION
The Pits are located on the beach, directly alongside the Tropicana Café – Marine Parade.
The area will be fenced off and security will control the access points.
LAYOUT
‣ The Pits will be marked out with clearly defined Access Lanes.
‣ The Access Lanes must be kept clear and free from work tools at all times.
‣ Competitors will be permitted to set up their work areas around these lanes.
‣ Designated areas within the Pits may be marked for Star Competitors.
‣ Space within the Pits is limited, please be mindful of your fellow Competitors.
‣ Due to the location of the Pits, in extreme weather the use of Easi Ups will not be allowed.
ACCESS
NO person under the age of 18 is allowed into the Pits area, unless they are a competitor and only
during their race. Competitors under the age of 18 will not be allowed in the PITS outside of these
times.
‣ Access to the Pit Area is via Security Pass Control.
‣ Only those persons wearing the Passes shown on the Pass Control Board will be allowed into
this restricted area.
‣ Our Security are there for your safety. If you do not have the correct pass, you will be
refused entry.
‣ Any person found to be carrying a wristband will have it immediately confiscated and will not
be allowed to proceed to entry to the Pits Area.
‣ Only those persons with Mechanic or Competitor passes can enter this area on the day of their
racing. The passes allocated at registration will dictate the days Mechanics/Competitors are
allowed into the Pits.
‣ Persons entering this area must have appropriate footwear. Open Toe Sandals and Platform
footwear are prohibited.
Persons accessing this area acknowledge they are entering into a restricted area and acknowledge
Motorsport Can Be Dangerous and RHL cannot be held responsible for any injury that may occur
whilst within this area.
PIT LANE
This is not part of the Pits. Pit lane will be clearly marked with PROHIBITIED AREA NOTICES.
Refuelling, goggle change, mechanical work etc., carried out in this area will be classified as Outside
Assistance.
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PITS SET UP
‣ Pits will be open from 07.30am on Saturday and 07.30am on Sunday.
‣ Mechanics can set up in the Pits on the morning of their Race.
‣ To gain access to the Pits, Mechanics will need to access the event site, through Pass Control,
located at the Main Entrance to the Event Site.
‣ Access will only be granted to those persons who are in possession of a Mechanic or
Competitor Pass.
‣ Persons entering this area must have appropriate footwear. Open Toe Sandals and Platform
footwear are prohibited.
‣ All Easy-Ups and equipment must be removed from the Pits within 30 minutes of end of
Competitor Racing.
‣ Ensure ENVIRONMENTAL MAT is used within this area. Failure to comply will result in the
Competitor forfeiting the right to have their results published and will be classified as a Non-
Starter.
TEMPORARY STRUCTURES
The maximum space per Competitor for any Temporary Structure is 3m x 3m. Any persons setting up
a Temporary Structure must ensure it is secured to the ground correctly.
In the event of winds and bad weather Temporary Structures may not be permitted and you will be
instructed by the RHL Health & Safety Team take down any Temporary Structures. Failure to comply
with instructions from the Health & Safety Team may result in the Competitor not being allowed to
race.
SPEED LIMIT
Riding in the pits is restricted to a speed limit of 5mph or less – Walking Pace.
Any Competitor found to be in breach of this speed limit will receive penalties as set out under Rule
Infractions.
SIGNAL AREA
There is a clearly identified area in the PITS for signalling.
This is a controlled Access Area, with only Competitor and Mechanic Passes allowed in, for the race in
which their pass relates. Access is prohibited outside of the race in which the Competitor is competing.
SMOKING
Any person found smoking by an official within the Pits IS NOT PERMITTED.
Failure to comply will result in the associated Competitor forfeiting the right to have their results
published and will be classified as a NON-FINISHER.
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ENVIRONMENTAL COMPLIANCE OFFICERS
Environmental Officers will be located within the Pits Area, monitoring the following:
‣ Environmental mats are in position and being used.
‣ Environmental mats must be used in areas of re fuelling.
‣ Tyres are not left on site and taken home by the Pit Crew.
‣ Waste Oil and Coolants and appropriately disposed of in the Waste Units provided or taken
home by the Pit Crew.
‣ Cable Ties are removed from the Area and all refuse removed.
‣ Tear Offs are not being used.
‣ Environmental Officers are there to assist you and will advise accordingly of any contravention
and ask for this to be rectified. Failure to comply will result in the Competitor forfeiting the
right to have their results published and will be classified as a Non-Starter.
The event is held on a natural resource and the regulations allowing this to happen, must be adhered
to.
ENVIRONMENTAL – REFUELING
Refuelling can only take place in the Pits. Under no circumstances can a competitor refuel at any
other area of the race circuit. Spill Mats must be used and in position during refuelling.
Only BSI (British Safety Industry) – refuelling containers/quick fill can be used.
SAFETY
Please ensure you adhere to the following within the Pits Area:
‣ NO Smoking
‣ NO Alcohol
‣ NO Standing on elevated objects or climbing
‣ NO Dogs in the pits
‣ NO Pushchairs or infants or babes in arms
‣ NO Persons under the age of 18 unless a competitor and then only at the time of their race
‣ NO Wheelchairs or mobility scooters/aides
‣ NO Open Toe Sandals or Flip Flops
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ZERO TOLERANCE
The RHL Event Team are there for your assistance, we expect them to be treated with the same respect
as you expect to be treated. Any incident in which a member of our Team is verbally abused,
threatened or assaulted will be treated as a Criminal Act and will be dealt with accordingly.
Persons involved in carrying out physical/verbal assault or damage within the event site, to any
member of the RHL Team/members of public fellow Competitors or property within the Event Site will
be escorted to the RHL Compound by members of our Security Team, where they will arrange for the
Local Police to come on site for the person(s) to be handed over and charged as necessary.
MOTORSPORT IS DANGEROUS
It is a condition of entering the pits area that these persons enter acknowledging the risks of Motorsport
and absolve any persons connected with the promotion and or organisation and or conduct of the
event, including the owners of the land and the Competitors from any liability arising out of accident
causing damage or personal injury (whether fatal or otherwise) whilst within this area.
Persons entering the Pits Area acknowledge they are entering an area which could cause harm and
acknowledge they will conduct themselves in a manner to ensure they do not put themselves in the
way of machines entering and leaving the area and also will not climb on fences or stand on any
temporary equipment.
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RACECOURSE
OVERVIEW
‣ A purpose-built course, made up of jumps and rhythm sections.
‣ Length of the full course is approximately 7k.
‣ The course is split into sectors, each with its own Race Crew and Marshals.
‣ The Race Track has medical lanes which must be kept clear at all times.
‣ Dedicated Medical Tunnel.
‣ Dedicated Spectator Access Tunnels.
COURSE - YOUTH 125/250 – 85BW/85SW
This class will use part of the race circuit, and their race will be 1.5 hours.
COURSE - YOUTH 65CC
This class will use part of the race circuit, and their race will be 1.25 hours.
COURSE - VINTAGE
This class will use part of the race circuit, and their race will be 1.5 hours.
COURSE - ADULT SOLO – QUAD - SIDECAR
2 Wheel Solo class will use the whole of the race circuit, and their race will be 3 hours.
Quad/Sidecar will use the whole of the race circuit, and their race will be 3 hours.
All race times/lengths are subject to change.
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RACING - OVERVIEW
COMPETITOR BRIEFING
‣ A copy of the Competitors Briefing will be contained within your Competitor Welcome Pack,
please make sure you read this.
‣ Onsite Competitor Briefing will take place 15 minutes prior to your race, directly in front of
Parc Ferme, by the RHL Event Control area.
‣ All Competitors must ensure they attend the Briefing.
PARC FERME
‣ Competitors will be admitted to the Parc Ferme circa 5 minutes prior to racing.
‣ Competitors will be escorted from the Parc Ferme by the RHL Lead Quad. Under no
circumstances must competitors overtake the Lead Quad, during the time they are being
escorted from the Parc Ferme down to the bottom of the Beach Ramp.
‣ The RHL Lead Quad will escort Competitors from the Parc Ferme, through a Sterile Fenced
area, into Security Controlled fenced lanes, through the Event site, down on to the beach via
the Beach Ramp.
‣ Under no circumstances must any Rider overtake the RHL Lead Quad, whilst being escorted
down to the Start Gate, located on the Beach.
‣ Once the RHL Lead Quad has escorted the Competitors on to the Beach and the Lead Quad
has moved the escape lane provided for it, Competitors can then overtake on their continuous
journey on the beach to the Start Gate.
‣ There are penalties for any Competitor overtaking the Lead Quad.
START GATE
‣ On arrival at the Starting area, located on the Beach, Competitors will assemble behind the
Start Gate, composed of Herras Panels, in order to ensure that all Competitors are “on the
beach” for the start of the race.
‣ Competitors who are first to arrive on the Beach, may be subject to a waiting time of up to 10
minutes whilst the remaining riders leave the Parc Ferme.
STARTING THE RACE
‣ The Starters Red Flag will be replaced by a Green Flag, once all Competitors are deemed to
be on the Beach.
‣ The Start Gates will open between 30 – 60 seconds from the raising of the Red Flag, when
Racing will commence.
CLASSIFICATION OF A FINISHER
‣ All Competitors completing one full lap will be included in the results.
‣ At the start of the race the clock will show the respective race duration time.
‣ The race will be finished once the first competitor has passed the Finish Line, once the race
time has lapsed.
‣ Finish positions are dictated by the amount of laps each Competitor completes.
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REGULATIONS
The event is run under the following:
‣ ACU
‣ RHL Supplementary Regulations
‣ RHL Final Instructions
RACE CREW
The Race Crew comprises of the following:
‣ Race Director
‣ Clerk of the Course
‣ Assistant Clerk of Course
‣ Sector Assistance Clerk of Courses
‣ Chief Marshal
‣ Sector Marshals
‣ Race Steward
‣ Race Secretary
‣ Incident Crew
‣ Timing Team
‣ Recovery Team
Overall control of racing is carried out by the Race Direction.
Abuse of any Race Crew, Officials, Medical by a Competitor or person associated with the Competitor
will result in exclusion from the overall Race Results and a ban from entering the Beach Race for 12
months and in extreme cases a lifetime ban.
YOUTH RACES – 65/85 CLASES
During these races there will be designated race team personnel who will assist in picking up and
assisting youth riders, who may find themselves in difficulty during racing.
No parent/responsible adult related to the Competitor will be allowed on the Live Race Track. Failure
to adhere to this may result in the Competitor being classified as receiving Outside Assistance.
In the event of a severe racing incident the person connected to the Rider must approach the nearest
Race Track Official, who will then radio through permission to enter on to the Live Race Track.
NOISE BOARDS
A Noise Board will be displayed with the Rider number, at the Finish Area. You have one full lap to
pull into the Pits to fix the problem.
Failure to adhere to the above will result in disqualification.
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RACING - FLAGS
YELLOW
A Yellow Flag is used to warn you of oncoming hazard.
Please slow down and adjust your position on the course for your safety and that of others,
including medical teams and other riders.
RED
In the event of a serious incident occurring, the race may be held under a Red Flag until the incident is
either clear or the course is re directed. This will likely be a series of Red Flags across the top of a dune
or near the incident.
BLACK
Any rider who is disqualified will be Black Flagged on the finish line and their race number clearly
displayed on a number board.
WHITE
There will be a series of White Flags in static position along the Start Straight, to indicate the sterile
Medical Lane.
RED & WHITE - MEDICAL
In the event of an incident requiring medical attention a Medical Flag will be waved along with a Yellow
Flag to indicate to the riders there is medical team on the track within that sector. Please slow down
and adjust your position on the course for your safety and that of others, including medical teams and
other riders.
ROLE OF FLAG MARSHAL/OFFICIAL
The Marshals and Race Officials are there for Safety.
It is not the role of a Flag Marshal to assist Competitors.
Marshals must be free to be able to signal obstructions to warn oncoming Competitors.
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RACING – BEACH RECOVERY
The Beach Recovery Team are there to recover any broken down bikes and their rider along the race
track and return them to a safe area.
There is a minimum of three Beach Recovery Teams with the ability to transport machines off the
track, returning them to a safe area.
MECHANICAL BREAKDOWN
‣ Competitors who experience mechanical breakdown must make their way to the centre of
the Race Circuit with their machine.
‣ Spectators may be within this area – Please proceed with Caution.
‣ There is strictly no riding in this part of the Race Circuit. Competitors found to be riding their
machine will be instantly disqualified.
‣ To access this area a Race Official or RHL Incident crew will break the Crowd Control Barriers
to allow you to exit off the Live Circuit.
‣ Beach Recovery will either be informed by Radio of your position, or will visually see you.
‣ Beach Recovery will load two wheel machines on to a trailer and three and four wheel
machines will be towed.
‣ Competitors who have not been involved in an incident will sit on their respective Machines
and will be taken to the designated drop off point, which is opposite the Pits.
‣ Competitors must get their machine from the Beach Recovery Drop off Point to the Pits prior
to commencing work on the machine.
RIDER INCIDENT
‣ In the case of a machine being recovered with no Competitor, the machine will be taken to
the RHL Compound for safe keeping. This would occur where a Competitor has been
involved in an incident and is being transported to the Event Medical Compound Area.
‣ To retrieve the machine from the RHL Compound the rider will need to show their rider pass
and answer security questions associated with the application.
MACHINE RETRIEVAL
Any machine within the RHL Event Compound at the end of the event that has not been retrieved by
the Competitor will be taken back to the RHL Company Offices.
The Competitor at their own expense will have to arrange for collection of the machine.
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ELECTRONIC TIMEKEEPING
TIMING
‣ Electronic Timekeeping will be used throughout the duration of the Race.
‣ You will need an electronic transponder timing device to compete.
‣ A Timing Loop will be placed at the finish area.
‣ There will be no manual lap scoring the Race.
‣ It is the sole responsibility of the Competitor to ensure their machine is affixed with a fully
charged Transponder.
‣ It is the sole responsibility of the Competitor to ensure their Transponder is fully charged.
TEST LOOP
A Test Loop is set up at the entrance to Parc Ferme to ensure your Transponder registers with the
Timing System.
If your Transponder fails to register when passing through the Timing Test Loop area, you will not be
allowed to proceed through to Parc Ferme until the problem is rectified.
SPLIT SECTOR TIMING
There will be split sector timing.
The Race Circuit will be split into time monitored sectors. This is for the purpose of carrying out
reviews and investigations of lap times.
Results may be amended accordingly, as a result of these investigations and may result in
disqualification, of any person whose lap time results show an inconsistency based on the analysis of
the split sector times.
Investigations will be carried out In the case of evidence provided to the Race Team by the Timing
Team, of a Competitor who shows anomalies in their lap and split lap times, resulting in possible race
infraction.
A Competitor who is found to have course cut, swapped machines, swapped transponders or carried
out any other illegal race action will be automatically disqualified and their name and results
removed from the Official Published Results.
All Competitors who have been disqualified will show as DQ on the published results and the reason
for their disqualification.
Competitors who are disqualified for the above rule infractions will be automatically disqualified
from entering the Weston Beach Race the following year.
TIMING SCREEN
There will be a large Timing Screen situated opposite the Timing Building located on the lawn side of
the promenade.
LIVE TIMING
This is available through the following:
‣ https://speedhive.mylaps.com/LiveTiming
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MEDICAL
EXEMPTION DATE
The deadline for refund of an entry under Medical Exemption can be found under the Important Dates
section on Page 6.
The refund will be subject to a £30.00 plus VAT Administration charge.
Day Licences are non-refundable and do not come under the Medical Exemption Refund Policy.
MEDICAL EXEMPTION ADMINISTRATION
Upon notification of request for Medical Release Competitors will be emailed to ask for Medical
Documentation in the form of any of the following documentation.
‣ Doctors Note
‣ Hospital Letter
‣ Official Headed Medical paperwork
Medical documentation must be submitted within 72 hours of date of email from RHL for request of information.
Medical Exemption release will not be considered until the above documentation is received.
Failure to provide the information within the designated time will automatically close the request and render
the application as not received and not eligible for Medical Exemption.
Medical documentation can be submitted by any of the following means:
Email:
Post:
rider@rhlactivities.com
RHL Activities Ltd, The Bryn Garage, Penpergwm, Abergavenny, Monmouthshire, NP7 9AT
Notifications by phone, or email, without the accompanying documentation, whilst noted on the RHL Electronic
correspondence system, will not be deemed as received for Medical Exemption.
The date of receipt of documentation will be recorded as follows:
Email:
Post:
Date and time email received
Date of receipt. All RHL post is date stamped the day it is received. Postmark will not be used
as date of receipt.
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MEDICAL TEAM
A full medical team will be on site for the duration of the event.
There will be a fully equipped medical treatment unit located at the area of the site, known as Royal
Sands and is accessible through a security manned access point.
MEDICAL AREA
There will be a designated Treatment Area for all Competitors who sustain injury during racing.
This will be clearly identifiable and is located in a sterile area located at the top end of the Event site,
known as Royal Sands.
There are dedicated Medical Lanes within the Race Circuit, with strategically placed medical crew.
Dedicated Medical Access Tunnel for ambulances to access the Race Circuit.
MEDICAL TREATMENT – ON SITE
Any competitor and or mechanic or any member of their party, or any member of the public that is
treated by any of the medical team whilst on site, acknowledge that the medical team, will share the
following information with RHL Activities Ltd, for their event records, these to include:
Name, Address, Age, Gender, Competitor Number, Location on Track/Event Site, Injury Sustained,
Treatment Received and if Hospitalised, the Hospital transferred to, along with any other information
our Health and Safety Officer, or our medical providers, deem necessary, in reporting of any incident.
A copy of the PRF (Patient Report Form) will be taken by RHL for retention on any person’s
correspondence file.
During assessment, the medical team may ask for only one member of the Riders party to be
allowed within the assessment area, whilst the initial examination is taking place.
Any rider or member of their party who is treated within the Medical Area or is looked at on the Race
Track, acknowledges:
‣ The Medical team will share the medical information with RHL, who will pass this on to the
Permitting body if requested.
‣ RHL may share information held within its records, in line with its GDPR guidelines, with the
Medical team.
CONCUSSION
If a Competitor is involved in an incident which results in him being diagnosed by the Medical
Officer/Paramedic as suffering from/ suspected concussion, the Competitor is not permitted to
participate any further in that event.
RHL will notify the permitting body and all other sporting bodies as they deem fit.
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RULE INFRACTIONS
DISQUALIFICATION
Any Race Official who observes the following, will result in Disqualification/Loss of places/Exclusion
from Published Results for the Competitor.
‣ Course cutting
‣ Breaking the Track fencing to gain an advantage
‣ Outside assistance
‣ Change of Machine during racing
‣ Change of Competitor during racing
‣ Change of Transponder during racing
‣ Riding machine outside of Race Circuit
‣ Riding in Pits in excess of 5mph (walking pace)
‣ Riding in North Somerset Council Rider Parking area
‣ Malicious damage – This will also incur costs of repair
‣ Environmental Mats not used
‣ Re Fueling outside of Pits
‣ Smoking within the pits
‣ Use of Tear Offs
‣ Riding in the protected Dunes (Natural England)
‣ Verbal and or Physical abuse of any RHL Team member
‣ Overtaking Lead Quad
The above are to be read with the ACU Regulations in respect of penalties.
REPORTING OF ABOVE INFRACTIONS
Any RHL Race Official or Environmental Official who observes any of the above infractions will radio
the Competitor number, Infraction and Location to Event Control.
Event Control to take the information and confirm with Clerk of Course Disqualification/Penalties.
PHOTOGRAPHY & VIDEO
The event is filmed and photographed throughout the course of the weekend by RHL Media Team.
No consideration of third-party filming or photography will be considered by Race Direction outside
of the Official Media footage produced by the RHL Media Team.
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STATEMENT OF FACT
Any offence or breach of the rules contained within the Sporting Code, the relevant discipline
regulations, or appendices, or any supplementary regulations; howsoever caused if witnessed by a
senior event Official shall be deemed for purposes of disciplinary procedure as a “Statement of Fact”.
Senior event Officials will include, but not be limited to: Race Director, Clerk of the Course and his
Assistants, and Chief Marshal.
Any such Statement of Fact shall not be subject to protest or appeal.
The offence(s) shall be dealt with under section six of the National Sporting Code sub sections 6.08 and
6.09. Powers of the Clerk of the Course and Race Direction.
Penalties which may be given by the above named officials in 6.08 and 6.09 are outlined in NSC section
10.03.2.3
Statements of Fact shall also include the decisions of Starter and Finish line Judges, Sound Inspectors
as already defined within the Code.
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ENVIRONMENTAL
OUR GREEN POLICIES
For a few weeks of the year, the Seaside resort of Weston Super Mare, which is host to the Weston
Beach Race, is transformed into one of the largest off-road motorsport events in the United Kingdom,
attracting up to 2,000 riders. The town of Weston Super Mare can double in size when the Weston
Beach Race is held. We ask all Competitors to work with us in ensuring the future of this natural race
circuit.
NATURAL ENGLAND
Weston Super Mare Beach and its surrounding habitat is protected by Natural England. RHL work
closely with Natural England and the Environment agency in both its licensing to host the event on
their natural asset and sustaining and protecting its future, both for the residents and visitors of
Weston and also to safeguard this natural race circuit RHL and its Competitors have the opportunity
to race on.
SAND MOVEMENT & REGENERATION
Part of RHL’s work with North Somerset Council is restoring the sand levels of the Beach at Weston
Super Mare, which gets eroded away during the year.
RHL work closely with North Somerset Council, with re distribution of the sand along the Bay, whilst
ensuring not only during the build of the race circuit, but during and on breakdown the impact on
the balance of the sediment across the bay, has a non-significant impact on the natural environment
of the race circuit.
The Weston Beach Race is part of the Weston Bay Beach and Dune Management Plan and we are
proud to be able to work with the local Council in this very important environmental and
maintenance plan, of the historic beach and surrounding areas.
The scale of the event is such that it is easy to forget, for the rest of the year, the beach and its lawns
and promenade are home to holiday makers, joggers, dog walkers, donkey rides and all the activities
naturally enjoyed within a seaside town.
Weston Super Mare Beach and its surrounding habitat is protected by Natural England.
WASTE GENERATED AT THE EVENT
What we achieved in 2023
‣ Recycling Waste 75% Recycled
‣ Recycling Waste 25% Diverted From Landfill
‣ General Waste 100% Diverted from Landfill
‣ Unused Food This is given to local charities
RHL will always aim to improve on Waste and its end destination.
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ENVIRONMENTAL MATS
The Environmental Mat is a compulsory piece of equipment that must be used by Competitors. This
is to protect the Beach and waterways and all its living organisms from being contaminated, which
could jeopardise the future of the event.
The Environmental mat must be composed of an absorbent upper part and an impermeable lower
part. It is compulsory to use and Environmental mat (or other effective and approved system) to
prevent sand and water contamination within the Pits/Work Area.
TEAR OFFS
These are strictly prohibited. Due to the composition of Tear Offs, these can remain in the environment
for decades and once they enter the waterways become a danger to all the species that live within.
CABLE TIES
The use of Cable Ties whilst not prohibited at present, we would ask Competitors to be mindful of their
use, ensuring any used to secure easy ups, awnings etc., once cut are picked up and taken home in
their own rubbish. Think could you use an alternative, like re-useable bungee straps.
Cable ties can cause untold damage to the natural sea life, if they enter the waterways.
IMPACT AND SUSTAINABILITY
For the Weston Beach Race to be sustainable, we all have a duty to make sure the Beach, its lawns
and promenade on which it is built, is looked after. With between 50,000 – 80,000 people visiting
and working across this temporary event site, reducing and controlling the impact the Weston Beach
Race has on its environment is a huge task.
This is a task we embrace, but we cannot do it without the help of all those involved within the event,
from the person who builds the track to the Spectator that comes to the event.
RHL has invested heavily in sustainability with the training and accreditation of key officials to FIM
Environmental Officers, enabling them to teach, train and make aware RHL and its team of its
Environmental and Sustainability responsibilities and that of the Competitor.
SUSTAINABILITY - EDUCATION
RHL work closely with local schools and colleges in bringing them to the Beach Race and working with
them on projects and career paths.
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ENVIRONMENTAL – LITTLE THINGS MAKE A BIG DIFFERENCE
TOILETS PROVIDED
Urinating outside of these facilities, can result in contamination of the local water supply, killing of
local wildlife and seriously compromises the future of the event.
WASTE UNITS AND LITTER
It is not okay to drop litter on the ground. Help us by placing your waste into the correct recycling
bins.
Remember you drop something on the beach, it can be washed away into the sea, contaminating our
waters and natural habitats and the wildlife within.
RHL employ a dedicated team who work throughout the event, hand picking litter and depositing in
the recycling units.
CAMPING VILLAGES
Ensure you put all your rubbish in the waste units provided.
Chemical waste to be deposited in the relevant chemical waste unit.
Contaminated Waste – Tyres/Filters/Plastic gloves – Please ensure you take these home.
REUSEABLE AND BIO DEGRADEABLE CUPS
Bring your own reuseable cup, to use if buying coffee/tea, from our vendors. They will be more than
happy to use your cup.
All our Caterers are encouraged to use bio-degradable/reuseable containers to serve food and drink.
ONLY USE WHAT YOU NEED
Do you need to use four napkins, when one with suffice. Think waste, think smart.
Our Caterers are asked to use pump dispensers rather than single use condiment sachets.
SINGLE USE PLASTIC
Bring your own bag. RHL distribute reuseable bags to the Competitors, we ourselves use these, they
are great and last for years.
We ask our Caterers to replace plastic cutlery with wooden cutlery.
BIODEGRADEABLE WIPES
Think do you need to use wipes, even Biodegradable wipes, which quickly breakdown into
micro plastics, are problematic environmental pollutants.
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WATER
There are two standpipes located on site, which have been treated in line with Water Regulations and
Guidelines. They are for cooking purposes and cleaning only.
Standpipes have a chemical security seal on them, do not tamper with these, they will render them
useless and incur a minimum fine of £2,500 by Bristol Water as it will be deemed as contamination of
the British Waterways.
RHL have Water Stations in all their working areas and promote the use of Reuseable cups within
their areas by their Team.
SOUND
This is a natural pollutant and RHL have strict shut down times and working times, to ensure we create
as little disruption as possible to the local residents.
RHL ensure they only work within designated hours and create a detailed vehicle and plant movement
and utilisation plan, to work with the local Council and residents in keeping sound pollution to a
minimum.
Generators are noise tested and RHL ensure they hire in Low Noise Generators with dBA readings of
between 52 to 72dBA, depending on consumption.
ARTIFICIAL LIGHT
This is a natural pollutant and RHL ensure the placement of security lighting creates as less impact as
possible on the local area, whilst still maintaining a secure environment for the event site.
COMPETITORS
Work with us, in ensuring the sustainability and longevity of the event and your Race Circuit at its
historic home of Weston Super Mare.
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SECURITY
SECURITY
There are security personnel on site through the event period. If you have any concerns during the
event weekend, please speak to a member of our security team, they will be easily identifiable.
PERIMETER FENCING
Any Competitor of persons associated with a Competitor found to be breaching the Perimeter
Fencing of the event, will be automatically expelled from Site. Such breaches jeopardise the safety
and running of the event.
If you see someone breaking the Fence line, please report to Security Team.
ZERO TOLERANCE
The RHL Event Team are there for your assistance, we expect them to be treated with the same respect
as you expect to be treated. Any incident in which a member of our Team is verbally abused, threatened
or assaulted will be treated as a Criminal Act and will be dealt with accordingly.
Persons involved in carrying out physical assault or damage within the event site, to any member of the
RHL Team/members of public or property within the Event Site will be escorted to the RHL Compound
by members of our Security Team, where they will arrange for the Local Police to come on site for the
person(s) to be handed over and charged as necessary.
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