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2025 - Weston Beach Race - Regulations

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2025 Weston Beach Race

THE EVENT

RHL ACTIVITIES | WWW.RHLACTIVITIES.COM


3 rd – 5 th OCTOBER 2025

Table of Contents

INTRODUCTION 5

ANNOUNCEMENT 5

JURISDICTION 5

INSCRIPTIONS 5

ELIGIBILITY 5

OFFICIALS 5

IMPORTANT DATES AND TIMES 6

EVENT DATES AND TIMES 6

RIDER DATES 6

LAST CHANCE ENTRY 6

VENUE ADDRESS 7

EVENT ENTRY AND EXIT POINTS – WHAT 3 WORDS 7

ORGANISERS AND ADMINISTRATION 8

ORGANISERS 8

PERMITTING BODY 8

COMPETITOR ENTRY AND COMPETITOR ADMINISTRATION 8

RACE TIMING AND TRANSPONDERS 8

ONSITE VILLAGES AND HOSPITALITY 8

MARKETING AND MEDIA 8

PROVISIONAL RACE SCHEDULE 9

FRIDAY 9

SATURDAY 9

SUNDAY 9

EVENT ENTERTAINMENT 9

ENTRY INFORMATION – ELIGIBILITY 10

ADULT CLASSES 10

Solo Under 40* 10

Solo Over 40 10

Vintage 10

Solo Quad 10

Two Man Quad 10

4 x 4 Quad 10

Side Cars 10

YOUTH CLASSES 10

65cc* 10

85cc Small Wheel* 10

85cc Big Wheel* 10

125cc* 10

250cc* 10

AGE ELIGIBILITY CALCULATION 10

ENTRY INFORMATION – FEES 11

ADULT CLASSES 11

YOUTH CLASSES 11

LAST CHANCE ENTRY DEADLINE – 26.09.25 11

DEFINITION OF RECEIPT OF ENTRY APPLICATION FOR PROCESSING 11

ADMINISTRATION CHARGES 12

WITHDRAWAL – EXPIRY 12

RIDER ENTRY – FORFEIT OF APPLICATION 12

ENTRY INFORMATION – PASS ALLOCATION 13

020125 WESTON BEACH RACE REGULATIONS 2025 Page 1 of 46


3 rd – 5 th OCTOBER 2025

ALL TWO WHEEL CLASSES 13

ALL THREE/FOUR WHEEL CLASSES - MOTORBIKES 13

VALIDITY OF PASSES 13

LOST AND TAMPERED PASSES 13

PASS RESPONSIBILITY 13

PRIZE POTS 14

TROPHIES - ADULT CLASS 14

TROPHIES – YOUTH CLASS* 14

OFFICIAL RESULTS 14

PRESENTATIONS 14

TROPHIES NOT COLLECTED AT PRESENTATION 14

PRIZE MONEY - ADULT CLASSES 15

PRIZE MONEY – PAYMENT 15

FREE ENTRY 15

COMPETITOR ENTRY PROCESS 16

ONLINE ENTRIES 16

COMPETITOR PROFILE 16

APPLICATION 17

APPLICATION PROCESSING 18

COMPETITOR ENTRY - TRANSFER 18

LICENCES 19

ACCEPTED 19

INTERNATIONAL INSURANCE – EUROPEAN AND INTERNATIONAL COMPETITORS 19

DAY LICENCES 19

TRANSPONDERS 20

OWN TRANSPONDER 20

TRANSPONDER HIRE 20

TRANSPONDER HIRE FEE 20

TRANSPONDER DEPOSITS 20

HIRED TRANSPONDER COLLECTION 20

RACE NUMBERS 21

COMPETITOR NUMBERS 21

FRONT NUMBER BOARD 21

SEEDED 21

PARC FERME 22

PLACEMENT ALLOCATION 22

PROCESS 22

DUAL RACE ENTRY 23

RHL INVITED COMPETITORS 23

ENVIRONMENTAL AND TECHNICAL CONTROL SYSTEM 24

ENVRIONMENTAL AND TECHNICAL CONTROL DOCUMENT 24

PROCESS 24

CONTROL POINT 1 24

ENVIRONMENTAL - Environmental Mat 25

ENVIRONMENTAL - Goggles 25

SAFETY - Helmets 25

SAFETY - Boots 25

SAFETY - Body Armour 25

SAFETY - Gloves 26

CONTROL POINT 2 26

020125 WESTON BEACH RACE REGULATIONS 2025 Page 2 of 46


3 rd – 5 th OCTOBER 2025

CONTROL POINT 3 26

Machine 26

Competitor Numbers 26

Chain Guards And Cut Outs 26

Lamps And Side Stands 26

Sound Testing 27

PITS 28

LOCATION 28

LAYOUT 28

ACCESS 28

PIT LANE 28

PITS SET UP 29

TEMPORARY STRUCTURES 29

SPEED LIMIT 29

SIGNAL AREA 29

SMOKING 29

ENVIRONMENTAL COMPLIANCE OFFICERS 30

ENVIRONMENTAL – REFUELING 30

SAFETY 30

ZERO TOLERANCE 31

MOTORSPORT IS DANGEROUS 31

RACECOURSE 32

OVERVIEW 32

COURSE - YOUTH 125/250 – 85BW/85SW 32

COURSE - YOUTH 65CC 32

COURSE - VINTAGE 32

COURSE - ADULT SOLO – QUAD - SIDECAR 32

RACING - OVERVIEW 33

COMPETITOR BRIEFING 33

PARC FERME 33

START GATE 33

STARTING THE RACE 33

CLASSIFICATION OF A FINISHER 33

REGULATIONS 34

RACE CREW 34

YOUTH RACES – 65/85 CLASES 34

NOISE BOARDS 34

RACING - FLAGS 35

YELLOW 35

RED 35

BLACK 35

WHITE 35

RED & WHITE - MEDICAL 35

ROLE OF FLAG MARSHAL/OFFICIAL 35

RACING – BEACH RECOVERY 36

MECHANICAL BREAKDOWN 36

RIDER INCIDENT 36

MACHINE RETRIEVAL 36

ELECTRONIC TIMEKEEPING 37

TIMING 37

TEST LOOP 37

020125 WESTON BEACH RACE REGULATIONS 2025 Page 3 of 46


3 rd – 5 th OCTOBER 2025

SPLIT SECTOR TIMING 37

TIMING SCREEN 37

LIVE TIMING 37

MEDICAL 38

EXEMPTION DATE 38

MEDICAL EXEMPTION ADMINISTRATION 38

MEDICAL TEAM 39

MEDICAL AREA 39

MEDICAL TREATMENT – ON SITE 39

CONCUSSION 39

RULE INFRACTIONS 40

DISQUALIFICATION 40

REPORTING OF ABOVE INFRACTIONS 40

PHOTOGRAPHY & VIDEO 40

STATEMENT OF FACT 41

ENVIRONMENTAL 42

OUR GREEN POLICIES 42

NATURAL ENGLAND 42

SAND MOVEMENT & REGENERATION 42

WASTE GENERATED AT THE EVENT 42

ENVIRONMENTAL MATS 43

TEAR OFFS 43

CABLE TIES 43

IMPACT AND SUSTAINABILITY 43

SUSTAINABILITY - EDUCATION 43

ENVIRONMENTAL – LITTLE THINGS MAKE A BIG DIFFERENCE 44

TOILETS PROVIDED 44

WASTE UNITS AND LITTER 44

CAMPING VILLAGES 44

REUSEABLE AND BIO DEGRADEABLE CUPS 44

ONLY USE WHAT YOU NEED 44

SINGLE USE PLASTIC 44

BIODEGRADEABLE WIPES 44

WATER 45

SOUND 45

ARTIFICIAL LIGHT 45

COMPETITORS 45

SECURITY 46

SECURITY 46

PERIMETER FENCING 46

ZERO TOLERANCE 46

020125 WESTON BEACH RACE REGULATIONS 2025 Page 4 of 46


3 rd – 5 th OCTOBER 2025

INTRODUCTION

ANNOUNCEMENT

The Weston Beach Race is a World-Renowned International Endurance Beach Cross, lasting between

1 and 3 hours, dependent upon class. The track is made up of a series of manmade obstacles, covering

an average of 6km built on the beach of Weston-Super-Mare, where it has been hosted for 41 years.

JURISDICTION

An Endurance Beach Cross held under the National Sporting Code of the Auto Cycle Union, ACU

Handbook 2025, the Supplementary Regulations and Terms and Conditions of RHL Activities Ltd.

INSCRIPTIONS

Auto Cycle Union - ACU

Federation of International Motorsport - FIM

European Motorcycle Union - FIME

ELIGIBILITY

All Classes are open to any eligible Competitor holding a current licence issued by the following

Bodies:

‣ Auto Cycle Union - ACU

‣ Scottish Auto Cycle Union - SACU

‣ International - FIM

‣ National - *FMN/FIME

*Issued with a Start Permission

Copies of Start Permission documents issued by the countries National Federation (FMN)

must be submitted to Organiser as part of application.

‣ An Auto Cycle Union Day Licence may be purchased during application of UK domiciled

applications. Day Licences are non-refundable.

OFFICIALS

Race Director

ACU Steward

Official Timekeeper

Entry Secretary

Clerk Of Course

Chief Technical Officer

Chief Marshal

Gareth Hockey

John Blyth

HS Sports

RHL Activities Ltd

Jason Taylor

Justin Penny

Sue Jeffries/Jack Johns

020125 WESTON BEACH RACE REGULATIONS 2025 Page 5 of 46


3 rd – 5 th OCTOBER 2025

IMPORTANT DATES AND TIMES

EVENT DATES AND TIMES

Friday 3 rd October 2025 9.00 – 17.00

Saturday 4 th October 2025 8.00 – 17:30

Sunday 5 th October 2025 8.00 – 17:00

RIDER DATES

Payment Changes 31 st December 2024 Midnight

28 th February 2025 Midnight

31 st May 2025 Midnight

Programme Entry 07 th September 2025 Midnight

21 st September 2025 Midnight

Last Chance Entry 26 th September 2025 Midnight

Seeded Numbers 31 st March 2025 Midnight

Rider Withdrawal Deadline 30 th June 225

Midnight

Medical Deadline 7 th September 2025 Midnight

On Site Registration 3 rd October 2025 *09.00 – 17.00

Technical 3 rd October 2025 *09.00 – 17.00

Training Day 3 rd October 2025 10.00 – 13.00

*08.00 For Riders booked in one of the RHL Event Camping Areas

LAST CHANCE ENTRY

There will be no facility to enter on the Friday of the event at the Rider Welcome Office.

All entries have to be submitted online by the date stated above.

020125 WESTON BEACH RACE REGULATIONS 2025 Page 6 of 46


3 rd – 5 th OCTOBER 2025

VENUE ADDRESS

Weston Beach Front - Weston-Super-Mare - BS23 1AL

EVENT ENTRY AND EXIT POINTS – WHAT 3 WORDS

Gate 1 Royal Sands - Medical Access Only

NO ACCESS TO PUBLIC OR COMPETITORS

CHAIN.THINGS.TROUT

https://what3words.com/chain.things.trout

Gate 2 Event Control - Contractors/Marshals/Personnel

NO ACCESS TO PUBLIC OR COMPETITORS

ALONG.FLAMES.SHELL

https://what3words.com/along.flames.shell

Gate 3 Camping Exit - Motorhomes and Spectators

DANGEROUSLY.FOLDS.STRONG

https://what3words.com/dangerously.folds.strong

Gate 4 Tropicana - Main Entrance, Competitor Registration,

Camping Entrance

WINDY.JUMPY.PUFF

https://what3words.com/windy.jumpy.puff

020125 WESTON BEACH RACE REGULATIONS 2025 Page 7 of 46


3 rd – 5 th OCTOBER 2025

ORGANISERS AND ADMINISTRATION

ORGANISERS

RHL Activities Ltd

Email: info@rhlactivities.com

The Bryn Garage

Penpergwm

www: rhlactivities.com

Abergavenny

Monmouthshire NP7 9AT Tel: 01873 840640

PERMITTING BODY

Auto-Cycle Union Ltd.

Email: admin@acu.org.uk

ACU House

Wood Street

www.acu.org.uk

Rugby

CV21 2YX Tel: 01788 566400

COMPETITOR ENTRY AND COMPETITOR ADMINISTRATION

RHL Activities Ltd - Competitor Entry Email: rider@rhlactivities.com

RACE TIMING AND TRANSPONDERS

HS Sports Ltd

Email: westonbeach@hssports.co.uk

Kinetic House

Varey Road

www: www.transponderhire.co.uk

Congleton

Cheshire CW12 1UW Tel: 01260 275708

ONSITE VILLAGES AND HOSPITALITY

Premier Camping

Email: events@rhlactivities.com

MARKETING AND MEDIA

RHL Activities Ltd - Social Media and Press Email: media@rhlactivities.com

020125 WESTON BEACH RACE REGULATIONS 2025 Page 8 of 46


3 rd – 5 th OCTOBER 2025

PROVISIONAL RACE SCHEDULE

FRIDAY

To be notified

SATURDAY

125/250 09.00 – 10.30

Vintage 11.00 – 12.30

Quads & Sidecar 13.00 – 16.00

Podium 16:30 – 17:15

SUNDAY

85cc 08.00 – 09.30

65cc 10.00 – 11.15

Adult Solos 12.30 – 15.30

Podium 16:00 – 16.45

EVENT ENTERTAINMENT

Dirt Bike Show -

Children’s Rides

Exhibitors

Demonstrations

Trade Village

All event entertainment will be updated on the RHL website: https://rhlactivities.com

020125 WESTON BEACH RACE REGULATIONS 2025 Page 9 of 46


3 rd – 5 th OCTOBER 2025

ENTRY INFORMATION – ELIGIBILITY

ADULT CLASSES

Maximum Starters Age Capacity

Solo Under 40*

Solo Over 40

1002 15 – 70*

Upto 1000cc

Over 250cc

Over 250cc

2 or 4 Stroke (MX

SR2.2)

2 Stroke

4 Stroke (ESR 5)

Vintage 200 35 – 70*

Solo Quad

Two Man Quad

500 15 – 70*

Upto

510cc

Upto 500cc

Upto

850cc

Upto 500cc

Upto 850cc

4 x 4 Quad Upto 500cc

Upto 1000cc

Steel Frame Pre 1997

Single Shock Absorber

2 Stroke

4 Stroke

2 Stroke

4 Stroke

2 Stroke

4 Stroke

Side Cars

Upto 750cc

Upto 1000cc

2 Stroke

4 Stroke

YOUTH CLASSES

Maximum Starters Age Capacity

65cc* 150 7 – 10 years

Upto 65cc

Upto 110cc

2 Stroke

4 Stroke

85cc Small Wheel* 200

85cc Big Wheel*

125cc*

200

250cc*

*Separate Ladies Class within these classes

9 – 12 years Upto 85cc

Upto 150cc

Upto 85cc

11 – 14 years

Upto 150cc

13 – 17 years Upto 125cc

14 – 17 years

Upto 125cc

Upto 250cc

2 Stroke

4 Stroke

2 Stroke

4 Stroke

2 Stroke

2 Stroke

4 Stroke

AGE ELIGIBILITY CALCULATION

The age is at the 1 st January 2025

Competitors over the age of 70 at the 1 st of January 2025 have to have approval from The ACU

TRIKES

These are not allowed.

020125 WESTON BEACH RACE REGULATIONS 2025 Page 10 of 46


3 rd – 5 th OCTOBER 2025

ENTRY INFORMATION – FEES

ADULT CLASSES

Class

IN PROGRAMME

MIDNIGHT

NOT IN PROGRAMME

MIDNIGHT

31.12.24 28.02.25 31.05.25 07.09.25 21.09.25 26.09.25

Solo – Under 40’s 145.00 165.00 175.00 185.00 200.00 250.00

Solo – Over 40’s 145.00 165.00 175.00 185.00 200.00 250.00

Vintage 129.00 149.00 159.00 169.00 185.00 235.00

Quad Solo 145.00 165.00 175.00 185.00 200.00 250.00

Quad 4x4 145.00 165.00 175.00 185.00 200.00 250.00

2Man 190.00 210.00 220.00 230.00 245.00 295.00

Sidecar 190.00 210.00 220.00 230.00 245.00 295.00

YOUTH CLASSES

Class

IN PROGRAMME

MIDNIGHT

NOT IN PROGRAMME

MIDNIGHT

31.12.24 28.02.25 31.05.25 07.09.25 21.09.25 26.09.25

Youth 65 125.00 139.00 149.00 159.00 165.00 215.00

Youth 85BW 125.00 139.00 149.00 159.00 165.00 215.00

Youth 85SW 125.00 139.00 149.00 159.00 165.00 215.00

Youth 125 125.00 139.00 149.00 159.00 165.00 215.00

Youth 250 125.00 139.00 149.00 159.00 165.00 215.00

Any outstanding queries with the application to be completed by the rider, no later than the 29 th

September 2025.

LAST CHANCE ENTRY DEADLINE – 26.09.25

There will be no facility to enter on the Friday of the event at the Rider Welcome Office.

All entries have to be submitted online by the above date. Failure to comply will render the application

null and void with loss of entry and associated fee.

DEFINITION OF RECEIPT OF ENTRY APPLICATION FOR PROCESSING

‣ Electronic application received with all completed information. Missing information

will deem application as received with errors and will not be date stamped as received

completed until all errors are addressed by the applicant.

‣ Payment received in full.

020125 WESTON BEACH RACE REGULATIONS 2025 Page 11 of 46


3 rd – 5 th OCTOBER 2025

ADMINISTRATION CHARGES

An administration charge of £40.00 plus VAT will be due and payable by an applicant in the following

cases:

‣ Change of Race Class

‣ Amendment of Side Car Passenger

‣ Amendment of Secondary Competitor for 2 Man Quad

‣ Any amendments to the application after Race number confirmation letter has been issued

will incur an uplifted Administration charge of £70.00 plus VAT

Deadline for any amendments is as at the last date of entries being open as set out in page 11 of

these Regulations.

WITHDRAWAL – EXPIRY

‣ Entrants wishing to withdraw application prior to dates shown under the Important dates

on Page 6 - forfeit 50% of the entry fee

‣ Day Licences are non-refundable

‣ Entry fees are non-refundable after the dates shown under the Important dates on Page

6, except under medical exemption

‣ Entry fees are non-transferrable

‣ Entry applications are non-transferrable

RIDER ENTRY – FORFEIT OF APPLICATION

‣ Incomplete/inaccurate entry applications – no response from applicant within required

time will incur additional fees, as per the fee applicable at the time of response to queries.

‣ Online entry system automatically expires applications that have been marked with Error.

‣ Riders must ensure any errors notified to them on their application through our rider Entry

system are rectified within the payment period of their application and the time limit set

out in the Error notification. Failure to do this will result in the application going into

payment error, as the system will recognise an open application that does not meet the

current entry fee.

‣ Riders who rectify errors in a different entry fee period, will not be able to proceed with

their application until the difference in the increased fee is paid.

‣ Riders who enter within 3 days of a current entry fee change date will have 72 hours from

the date of notification of any errors to rectify, after which they will become subject to the

increased entry fee, relevant to the period in which the application is corrected.

‣ Riders who do not respond to queries on their application within the time frames set out in the

communication they receive, will render their application subject to Forfeiture of Application

and Fee in full, with no refund.

‣ Riders who are notified of Pending Forfeiture of Entry – through non-compliance must adhere

to the deadline notified within the notification sent to them, to avoid forfeiting the entry fee.

‣ Day Licences are nonrefundable.

020125 WESTON BEACH RACE REGULATIONS 2025 Page 12 of 46


3 rd – 5 th OCTOBER 2025

ENTRY INFORMATION – PASS ALLOCATION

ALL TWO WHEEL CLASSES

‣ 1 Competitor Pass

‣ 2 Mechanic Pass

ALL THREE/FOUR WHEEL CLASSES - MOTORBIKES

‣ 1 Competitor Pass

‣ 1 Additional Competitor Pass - 2 Man/Sidecar only

‣ 2 Mechanic Pass

VALIDITY OF PASSES

The Competitor and Mechanic Passes will allow you access to the event site all weekend.

Only persons in possession of a valid Mechanic Pass may enter into the restricted Pits Area and only

for the race in which their Mechanic Pass identifies them for.

No persons with a Mechanics band on, under the age of 18 is allowed into the Pits Area, regardless of

if they are wearing a Mechanic Pass.

It is the Competitors responsibility to ensure the Mechanic Pass is utilised in the appropriate manner.

LOST AND TAMPERED PASSES

Competitor and Mechanic Passes are not replaceable.

Event entry passes can be purchased to gain access to the Event site, in the case of lost Competitor

and Mechanic Passes.

Replacement Mechanic Passes cannot be purchased, only event passes.

PASS RESPONSIBILITY

RHL cannot be held responsible for any lost Competitor or Mechanic Passes. You are advised to keep

these passes safe. It is the responsibility of the person receiving the Pass/Passes to ensure their safety.

Competitors/Parents/Guardians who carry out the Competitor Registration process are urged to

ensure they are given the correct passes at the time of Competitor Registration at the event site, as

mistakes cannot be rectified once you have left the Competitor Registration window that you were

processed at.

Mechanic Passes must be affixed securely to the wrist. Any Pass not appropriately fixed, will be affixed

correctly by our Security Team.

Misuse of Competitor and or Mechanic Passes will automatically render the Competitor disqualified

from racing and any passes deemed to be misused/affixed confiscated.

020125 WESTON BEACH RACE REGULATIONS 2025 Page 13 of 46


3 rd – 5 th OCTOBER 2025

PRIZE POTS

TROPHIES - ADULT CLASS

Class 1 st 2 nd 3rd

2 Wheel - Solo Overall* ✓ ✓ ✓

2 Wheel – Solo Over 40 ✓ ✓ ✓

2 Wheel – Solo Vintage ✓ ✓ ✓

4 Wheel – Solo Quad ✓ ✓ ✓

4 Wheel – Two Man Quad ✓ ✓ ✓

4 Wheel – 4 x 4 Quad ✓ ✓ ✓

Sidecar – 3 Wheel ✓ ✓ ✓

TROPHIES – YOUTH CLASS*

Class 1 st 2 nd 3rd

65cc ✓ ✓ ✓

85SW ✓ ✓ ✓

85BW ✓ ✓ ✓

125cc ✓ ✓ ✓

250cc ✓ ✓ ✓

OFFICIAL RESULTS

‣ Published Results will be classified as final after 30 minutes from time of finish of race

‣ Trophy presentations will be carried out on the Weekend, based on the Published Results

‣ *Separate 1 st , 2 nd , 3 rd , place Trophies, for Females within these classes

The results will be subject to photographic, video and timing investigations.

PRESENTATIONS

Saturday

Sunday

30 min after finish of last race of the day

30 min after finish of last race of the day

TROPHIES NOT COLLECTED AT PRESENTATION

All Trophies not collected during the event weekend will be taken back to the RHL Activities Ltd offices,

where they can be collected in person.

Any competitor wishing to have a Trophy posted to them, will do so at their own expense, with

payment of the postage and packing fee, payable in advance to RHL Activities Ltd.

020125 WESTON BEACH RACE REGULATIONS 2025 Page 14 of 46


3 rd – 5 th OCTOBER 2025

PRIZE MONEY - ADULT CLASSES

POSITION OVERALL

QUAD

SIDE CARS OVERALL

SOLOS

1 ST £600.00 £200.00 £1,500.00

2 ND £350.00 £150.00 £1,000.00

3 RD £250.00 £100.00 £750.00

4 TH £150.00 £300.00

5 TH £100.00 £200.00

6 TH £80.00 £175.00

7 TH £70.00 £160.00

8 TH £60.00 £150.00

9 TH £50.00 £140.00

10 TH £40.00 £130.00

PRIZE MONEY – PAYMENT

‣ All Prize money will be paid directly to the PayPal account used when paying for your online

entry.

‣ 2 Man and Sidecar Prize money will be paid in full to the PayPal account used when paying

for your online entry.

In the event RHL does not hold PayPal information, the RHL accounts team will email you direct

requesting bank account details.

All prize money will be paid within 14 days of all relevant bank/PayPal details being received/held by

RHL Accounts Office.

FREE ENTRY

Solo Adult overall winner will be eligible for a free entry for 2026, if entered prior to the 31 st March

2026.

Solo Quad overall winner will be eligible for a free entry for 2026, if entered prior to the 31 st March

2026.

020125 WESTON BEACH RACE REGULATIONS 2025 Page 15 of 46


3 rd – 5 th OCTOBER 2025

COMPETITOR ENTRY PROCESS

ONLINE ENTRIES

All entries are through the online entry system at RHL Activities Ltd, link below

https://rhlactivities.com/events/weston-beach-race-2025#home

You will have ten minutes to complete your entry from beginning to payment, so ensure you have

checked your Competitor account, and it is all up to date, prior to commencing application.

COMPETITOR PROFILE

To ensure a smooth entry process we would advise you carry out the following steps, prior to

application:

1. Create an/Update your RHL account, making sure the following is up to date and correct:

‣ Name (This name must be the exact name displayed on your Competitor Licence, if you

have one.

‣ In the case of youth Competitors, the account name is to be in the name of the

Competitor, not the parent/appropriate adult.

‣ Address

‣ Date of Birth

‣ Photo – This must be a passport style photo, with no hat and must clearly show your

face. Glasses are acceptable if you permanently wear glasses, no Sunglasses please.

Plain background for photo.

‣ Ensure the photo is of yourself and not of someone else.

‣ Your account is unique to you and cannot be used for multiple applications within the

same household/family/friend unit.

020125 WESTON BEACH RACE REGULATIONS 2025 Page 16 of 46


3 rd – 5 th OCTOBER 2025

APPLICATION

Once you are ready to complete your application, please go to the RHL online entry system as shown

above:

You will have a maximum of ten minutes to complete the application from start to finish after which

the application will time out and you will have to start the process over again.

‣ The online entry system is a click through process.

‣ The classes shown for you to enter will be the classes you are eligible for based on your age

and or machine.

‣ The fields will automatically populate with name, address, telephone number, date of birth,

transponder (if you have entered a transponder number in your profile).

‣ You will select a Competitor number. This is not a confirmed number until your application is

processed and you receive an Electronic Welcome pack from the Competitor Administration

Team confirming all the details contained within your application.

Competitors who submit incorrect/incomplete applications may lose their chosen number.

‣ Competitors who do not have a Transponder will be able to hire a Transponder through our

Timing partner and this will be notified to you, upon receipt of your application for processing

by our Competitor Administration Team.

‣ You will be asked if you have an accepted licence. Competitors who declare their accepted

Licence number must ensure the Licence is valid and for the correct discipline.

‣ Licences declared are validated through the relevant licensing bodies.

‣ If you do not have an accepted licence, indicate this through the online system and a request

for a day licence will be automatically contained within your application.

‣ Non-UK applicants who purchase a Day Licence will automatically receive a refund, pending

receipt of their appropriate purchase of International insurance at a cost of £50.00.

‣ Bike information – This plays a vital part within the event and speeds up the Technical Control

process when you are on site.

‣ In the case of Youth Competitors - parents/appropriate adult please ensure you do not

overwrite the already populated name with your own name, when it shows the entry name.

The parent/appropriate adult you will enter their name further on during the application,

which will be clearly identifiable.

‣ Sponsors – Maximum of 35 characters to include spaces.

‣ Payment portal is through PayPal, you do not have to have a PayPal account but can login to

PayPal as a guest.

‣ RHL have agreed with PayPal, for those who hold a PayPal account and are eligible with PayPal,

can choose the PayPal – Pay in instalments option. This is controlled through PayPal and RHL

have no jurisdiction over who is eligible for the instalment option, RHL have just agreed to the

payment terms from a receipt perspective.

020125 WESTON BEACH RACE REGULATIONS 2025 Page 17 of 46


3 rd – 5 th OCTOBER 2025

APPLICATION PROCESSING

Upon receipt of your online application by our Administration Team, the application will be processed

as follows:

1. Payment verification - Accounts team will verify the payment made and update the

system to allocate a pending space, which will put the application into processing.

2. Transponder

3. Licence

4. Photo

At each of the steps from 2 – 4 our system will send an automated email, notifying you of any errors

and will notify you in the order above, so for example

Application has Transponder error - Transponder Error Email will be issued and your

Entry will show it has an error on your account.

Transponder error is corrected by the applicant through notification to the RHL Administration Team

of a Transponder number of Hire of a Transponder through our Timing Partner. Application goes back

into processing, for the next stage.

If the next stage has an error, the same process will be repeated as above, but with a different error

email sent through the online system.

Once your application has been completely verified by our Competitor Administration Team, you will

be issued with a Parc Ferme position, the race number requested confirmed, and a Welcome Pack

emailed out to yourself, and your online account will show the application as Complete.

Applications once completed by the entrant cannot be updated with missing information, they can

only be updated by the RHL Competitor Administration Team.

COMPETITOR ENTRY - TRANSFER

Competitor entries are non-transferrable to a person or against a future application.

Withdrawal of Entry can be done, as stated under the section stated WITHDRAWAL – EXPIRY.

Withdrawal of Entry on medical grounds – please see Medical Exemption.

020125 WESTON BEACH RACE REGULATIONS 2025 Page 18 of 46


3 rd – 5 th OCTOBER 2025

LICENCES

ACCEPTED

All classes are open to any eligible Competitor holding a current Licence issued by the following

bodies:

‣ Auto Cycle Union (ACU)/Day Licence

‣ Scottish Auto Cycle Union (SACU)/Day Licence

Competitors who hold an accepted Licence, can manage their Licence, through their relevant

members portal.

When renewing and asking about Club affiliation membership, you can select RHL as a Club, which will

then give RHL access to verify your Licence and disciplines contained within this.

INTERNATIONAL INSURANCE – EUROPEAN AND INTERNATIONAL

COMPETITORS

‣ Start Permissions to be supplied by FIM/FMNR of the country for which the Rider holds the

passport.

‣ Insurances can be arranged through RHL and The Permitting Body

DAY LICENCES

United Kingdom resident Competitors can purchase a Day Licence during the online entry application

process at a cost of £20.00 through the online entry process.

Day Licences can be purchased by all eligible Competitors.

Competitors over the age of 70 will need clearance from The Permitting Body to compete.

RHL will notify the Permitting Body of any Competitor over the age of 70 and they will then correspond

directly with the Competitor.

Day Licence -non- refundable and non-transferrable and can only be purchased by UK domiciled/passport

holder.

Electronic Day Licence lodged with the Permitting Body. A Competitor may request a copy by email

to rider@rhlactivities.com

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TRANSPONDERS

‣ You will need an electronic transponder timing device to compete.

‣ Competitors who do not have their own Transponders must hire within seven days of

completion of online entry application.

‣ Online Entry applications will be automatically updated for participants who hire a

transponder by our Timing Partner.

‣ Entry applications will automatically expire seven days after commencement of processing if

no transponder information is provided/updated by HS Sports in case of hire.

‣ Multiple use Transponder – Competitor must put Transponder on machine 1 hour after

completing the first race the Transponder is being used in. Competitor will gain access to the

Parc Ferme under escort from RHL Technical Team. Please report to the RHL Event Control to

arrange this.

OWN TRANSPONDER

‣ Competitors can use their own Transponders if they are manufactured by AMB/MyLaps.

‣ If a Competitor wishes to use their own Transponder, they must enter their

Transponder number during the application process.

‣ Only Mylaps MX Transponders can be used. NO RED/CAR BIKE OR KARTING TRANSPONDERS.

TRANSPONDER HIRE

The Weston Beach Race Timing partner is:

HS Sports

Tel: 01260 275708

Email: westonbeach@hssports.co.uk

WWW https://www.transponderhire.co.uk/hire-your-transponder/

TRANSPONDER HIRE FEE

‣ Hire Before Midnight 07 th September 2025 £45.00

‣ Hire from 08 th September 2025 £50.00

‣ Additional administration charge for any Transponders hired over weekend £20.00

TRANSPONDER DEPOSITS

‣ Security Deposit of £150 secured against credit Card.

‣ THERE IS NO CASH SECURITY DEPOSIT FACILITY AT THE EVENT.

‣ Security deposit withdrawn from Credit Card upon safe return of Transponder.

‣ If Transponder not returned Security Deposit will be taken by Timing Company as payment for

lost Transponder.

‣ Any Competitor who fails to return a Transponder to the Timing Company will have their

account with RHL suspended, until the situation is rectified.

HIRED TRANSPONDER COLLECTION

‣ Hired Transponders must be returned to the Timing Building as soon as Competitors have

completed their last race.

‣ Upon return of Hired Transponder, the Timing Company will release the charge on the Credit

Card used to secure the deposit.

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RACE NUMBERS

COMPETITOR NUMBERS

Competitor numbers can be selected by the competitor during the online application process.

Competitor numbers will be confirmed and shown on your Competitor Profile Information which will

be emailed out to all Competitors as confirmation of their entry.

Competitor numbers once allocated cannot be amended.

Competitor numbers must be clearly displayed on the FRONT NUMBER board and SIDE PANELS of the

bike.

FRONT NUMBER BOARD

Front Number Board must be White Background with Black numbers.

SEEDED

SOLO - Top 30 Finishers - 2025

QUAD - Top 10 Overall Finishers - 2025

The above Competitors will have their position number automatically allocated to their Competitor

Profile for utilisation in 2026.

Please refer to the Important Dates on page 6 for entry deadline.

Online entry system will release any Seeded number not utilised by the dates shown under the

Important Dates on Page 6, without exception.

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PARC FERME

PLACEMENT ALLOCATION

The Parc Ferme is split in to colour coded areas, which dictate the races. Each colour coded area is

broken down into rows and when a Competitor receives their Welcome Pack, their Confirmation

Document will clearly state their Area and Row, in which they will be required to place their machine.

The Parc Ferme placements are allocated by our Competitor Administration Team.

Spaces within the Parc Ferme are allocated in order of priority of receipt, along with experience and

race history.

The results from the previous year for the overall top 30 Competitors in the Solos and top 10

Competitors in the Quads, will be allocated in order of application and position, for those riders who

enter prior to the Seeded Number deadline date contained within the Important Dates section on

page 6.

All applications thereafter will be allocated according to experience and race history and space

available.

Parc Ferme placements once issued cannot be amended.

PROCESS

The Parc Ferme is a sterile area where the Competitor will park their machine directly after being

processed through the final stage of Technical Control.

Competitors will hand over their fully completed Environmental and Technical Control document to

the Parc Ferme Team.

Upon entering this secure area, Competitor must ensure the following prior to placement of their

machine in the Parc Ferme.

‣ A fully charged Transponder is affixed to their machine prior to entering the Parc Ferme

‣ The machine is race ready

‣ The machine is fuelled

Once a Competitor has put their machine into the Parc Ferme, they will not be able to enter until the

day of their racing.

On the day of racing, Competitors will be permitted to enter the Parc Ferme circa 5 minutes prior to

racing.

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DUAL RACE ENTRY

A Competitor who is competing in two race disciplines and using one Transponder, must go to the

Machine Technical Area, located in front of the Parc Ferme, one hour after racing with the Transponder

that they wish to affix to the second machine. The Competitor will be escorted to the machine located

in the Parc Ferme for them to affix the Transponder and will then be escorted out of the Park Ferme.

Please ensure you have your secondary Competitors pass with you to enable our team to verify your

entry prior to entering the Parc Ferme.

RHL INVITED COMPETITORS

Competitors Invited by RHL will automatically be allocated rows within the relevant category in the

Parc Ferme.

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ENVIRONMENTAL AND TECHNICAL CONTROL SYSTEM

ENVRIONMENTAL AND TECHNICAL CONTROL DOCUMENT

An Environmental and Technical Control form will be issued to you at Registration on the Friday of

the event, when you collect all your Competitor Passes.

This document will contain the following information, for our Team to process during the

Environmental and Technical Control process on the Friday of the event.

‣ Race Number

‣ Name

‣ Class

‣ Parc Ferme Place

‣ Frame Number

‣ Transponder Number

This is the information that will be contained within your Competitor Welcome Pack, please ensure

it is correct.

It is the Competitors responsibility to ensure their equipment and machine go through Environmental

and Technical Control on the Friday of the event.

PROCESS

Environmental and Technical Control is split into three sections:

‣ Control Point 1 -

‣ Control Point 2 -

‣ Control Point 3 -

Environmental Mat, Helmet, Boots, Body Armour, Goggles

Transponders – This is for the collection of Hired Transponders only

Machine

To go through these check point areas, you must have your Competitor Pass and your Environmental

and Technical Control Document, which you would have collected at Competitor Registration

You must follow through the Control Points in order ensuring the RHL Team update your

Environmental and Technical Control Document at each Control Point. Failure to do this will result

in you having to go back to Control Point 1 and re-commence the whole process.

If at the point you enter the Parc Ferme it is found your Environmental and Technical Control Card

are not completed, this will be classified as invalid and you will not be allowed to put your machine

in the Parc Ferme, until this is rectified.

CONTROL POINT 1

This is located at the Entrance to the Event Site, near to the Welcome/Competitor Registration

Offices and will be clearly signposted.

You will need to present the following for inspection/verification:

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ENVIRONMENTAL - Environmental Mat

The Environmental Mat must be composed of an absorbent upper part and an impermeable lower

part. It is compulsory to use an Environmental mat (or other effective and approved system) to prevent

sand and water contamination within the Pits/Work Area.

The Environmental Mat is a compulsory part of the Competitor Equipment and must be physically

verified. You will not be able to pass through Control Point 1, if this is not presented at this area, for

verification.

ENVIRONMENTAL - Goggles

These must be presented at Technical Control.

PERMITTED.

The use of Tear Off lenses on goggles is NOT

SAFETY - Helmets

Your Helmet has to be physically inspected, which means a member of the RHL Technical Team will

have to handle the Helmet.

Helmets bearing the ACU Gold or Silver stamp, in good condition and properly fitted must be worn by

all Competitors.

You will be asked to place the Helmet on the table in front of a member of the Technical Inspector, for

them to carry out inspection of the Helmet.

In line with the permitting body Sporting Code any Helmet that fails Technical Control will be examined

to see if the appropriate ACU Helmet sticker can be issued. If this is the case the Competitor will be

required to pay a fee of £5.00, which will be passed on to the ACU.

Helmets that are not on the ACU Safety accreditation list, will be confiscated and handed over to Event

Control and stored in a secured area, for collection by the Competitor at the end of racing on the

Sunday of the event. The Competitor will be given a receipt for collection of the Helmet.

A Competitor who has failed this section of Technical Control will have to produce another Helmet

before carrying out the remainder of the Environmental and Technical Control procedures

A Competitor who fails to do this will automatically exclude themselves from racing.

SAFETY - Boots

You will be asked to put your Boots on the table for a visual inspection. Appropriate knee length

Motocross/Enduro Riding Boots are required.

SAFETY - Body Armour

Body Armour must be compliant as follows:

‣ EN 1621-1, Level 1 or 2, for shoulders, elbows and knees

‣ EN 1621-2, Level 1 or 2, for the back: CB (Central Back) and FB (Full Back)

‣ EN 1621-3, Level 1 or 2, for the chest You will be asked to put your Back and Chest Protector

on the table for a visual inspection. This must be

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SAFETY - Gloves

Appropriate Motocross/Enduro Riding Gloves – These do not form part of the Environmental and

Technical Control Process.

If any of the above items are not present when you attend this Control Point, you will not be able to

proceed to the next Control Point.

CONTROL POINT 2

This is located at the Timing Offices, located halfway up the promenade on the Right-Hand Side.

Only Competitors who have hired a Transponder need to go to Control Point 2, where they will collect

their hired Transponder.

CONTROL POINT 3

This is located at the entrance to Parc Ferme.

Competitors cannot pass to Control Point 3 until they have passed through Control Point “1” and “2”

(if applicable). Failure to adhere to this will result in the Competitor being turned away and having

to restart the process in order.

Machine

Please ensure the last four digits of your frame number are contained within your Environmental and

Technical Document, before presenting your machine to the Technical Officers.

Competitor Numbers

These must be clearly displayed on both the Front Number Board and Side Panels.

Reflective Front Number Board and Side Panels are not permitted.

Front number boards must be White Background and Black Numbers.

Chain Guards And Cut Outs

If the primary transmission is exposed, it must be fitted with a guard as a safety measure.

All Sidecars and Quads must be fitted with Cut Out Lanyards.

Lamps And Side Stands

Direction Indicators and Wing Mirrors must be removed.

Other glass and plastic lenses must be taped over.

Side Stands must be removed.

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Sound Testing

Sound Testing may be carried out during this section of Environmental and Technical Control.

Sound level measuring will be in line with ACU Technical guidelines.

Any Competitor whose machine fails the Sound Testing or refuses to have their Machine Sound Tested

will be classified as failing Technical Control and will not be allowed to race.

The Machine will be confiscated and stored in a secure area, ready for collection at the end of racing

on the Sunday of the event.

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PITS

LOCATION

The Pits are located on the beach, directly alongside the Tropicana Café – Marine Parade.

The area will be fenced off and security will control the access points.

LAYOUT

‣ The Pits will be marked out with clearly defined Access Lanes.

‣ The Access Lanes must be kept clear and free from work tools at all times.

‣ Competitors will be permitted to set up their work areas around these lanes.

‣ Designated areas within the Pits may be marked for Star Competitors.

‣ Space within the Pits is limited, please be mindful of your fellow Competitors.

‣ Due to the location of the Pits, in extreme weather the use of Easi Ups will not be allowed.

ACCESS

NO person under the age of 18 is allowed into the Pits area, unless they are a competitor and only

during their race. Competitors under the age of 18 will not be allowed in the PITS outside of these

times.

‣ Access to the Pit Area is via Security Pass Control.

‣ Only those persons wearing the Passes shown on the Pass Control Board will be allowed into

this restricted area.

‣ Our Security are there for your safety. If you do not have the correct pass, you will be

refused entry.

‣ Any person found to be carrying a wristband will have it immediately confiscated and will not

be allowed to proceed to entry to the Pits Area.

‣ Only those persons with Mechanic or Competitor passes can enter this area on the day of their

racing. The passes allocated at registration will dictate the days Mechanics/Competitors are

allowed into the Pits.

‣ Persons entering this area must have appropriate footwear. Open Toe Sandals and Platform

footwear are prohibited.

Persons accessing this area acknowledge they are entering into a restricted area and acknowledge

Motorsport Can Be Dangerous and RHL cannot be held responsible for any injury that may occur

whilst within this area.

PIT LANE

This is not part of the Pits. Pit lane will be clearly marked with PROHIBITIED AREA NOTICES.

Refuelling, goggle change, mechanical work etc., carried out in this area will be classified as Outside

Assistance.

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PITS SET UP

‣ Pits will be open from 07.30am on Saturday and 07.30am on Sunday.

‣ Mechanics can set up in the Pits on the morning of their Race.

‣ To gain access to the Pits, Mechanics will need to access the event site, through Pass Control,

located at the Main Entrance to the Event Site.

‣ Access will only be granted to those persons who are in possession of a Mechanic or

Competitor Pass.

‣ Persons entering this area must have appropriate footwear. Open Toe Sandals and Platform

footwear are prohibited.

‣ All Easy-Ups and equipment must be removed from the Pits within 30 minutes of end of

Competitor Racing.

‣ Ensure ENVIRONMENTAL MAT is used within this area. Failure to comply will result in the

Competitor forfeiting the right to have their results published and will be classified as a Non-

Starter.

TEMPORARY STRUCTURES

The maximum space per Competitor for any Temporary Structure is 3m x 3m. Any persons setting up

a Temporary Structure must ensure it is secured to the ground correctly.

In the event of winds and bad weather Temporary Structures may not be permitted and you will be

instructed by the RHL Health & Safety Team take down any Temporary Structures. Failure to comply

with instructions from the Health & Safety Team may result in the Competitor not being allowed to

race.

SPEED LIMIT

Riding in the pits is restricted to a speed limit of 5mph or less – Walking Pace.

Any Competitor found to be in breach of this speed limit will receive penalties as set out under Rule

Infractions.

SIGNAL AREA

There is a clearly identified area in the PITS for signalling.

This is a controlled Access Area, with only Competitor and Mechanic Passes allowed in, for the race in

which their pass relates. Access is prohibited outside of the race in which the Competitor is competing.

SMOKING

Any person found smoking by an official within the Pits IS NOT PERMITTED.

Failure to comply will result in the associated Competitor forfeiting the right to have their results

published and will be classified as a NON-FINISHER.

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ENVIRONMENTAL COMPLIANCE OFFICERS

Environmental Officers will be located within the Pits Area, monitoring the following:

‣ Environmental mats are in position and being used.

‣ Environmental mats must be used in areas of re fuelling.

‣ Tyres are not left on site and taken home by the Pit Crew.

‣ Waste Oil and Coolants and appropriately disposed of in the Waste Units provided or taken

home by the Pit Crew.

‣ Cable Ties are removed from the Area and all refuse removed.

‣ Tear Offs are not being used.

‣ Environmental Officers are there to assist you and will advise accordingly of any contravention

and ask for this to be rectified. Failure to comply will result in the Competitor forfeiting the

right to have their results published and will be classified as a Non-Starter.

The event is held on a natural resource and the regulations allowing this to happen, must be adhered

to.

ENVIRONMENTAL – REFUELING

Refuelling can only take place in the Pits. Under no circumstances can a competitor refuel at any

other area of the race circuit. Spill Mats must be used and in position during refuelling.

Only BSI (British Safety Industry) – refuelling containers/quick fill can be used.

SAFETY

Please ensure you adhere to the following within the Pits Area:

‣ NO Smoking

‣ NO Alcohol

‣ NO Standing on elevated objects or climbing

‣ NO Dogs in the pits

‣ NO Pushchairs or infants or babes in arms

‣ NO Persons under the age of 18 unless a competitor and then only at the time of their race

‣ NO Wheelchairs or mobility scooters/aides

‣ NO Open Toe Sandals or Flip Flops

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ZERO TOLERANCE

The RHL Event Team are there for your assistance, we expect them to be treated with the same respect

as you expect to be treated. Any incident in which a member of our Team is verbally abused,

threatened or assaulted will be treated as a Criminal Act and will be dealt with accordingly.

Persons involved in carrying out physical/verbal assault or damage within the event site, to any

member of the RHL Team/members of public fellow Competitors or property within the Event Site will

be escorted to the RHL Compound by members of our Security Team, where they will arrange for the

Local Police to come on site for the person(s) to be handed over and charged as necessary.

MOTORSPORT IS DANGEROUS

It is a condition of entering the pits area that these persons enter acknowledging the risks of Motorsport

and absolve any persons connected with the promotion and or organisation and or conduct of the

event, including the owners of the land and the Competitors from any liability arising out of accident

causing damage or personal injury (whether fatal or otherwise) whilst within this area.

Persons entering the Pits Area acknowledge they are entering an area which could cause harm and

acknowledge they will conduct themselves in a manner to ensure they do not put themselves in the

way of machines entering and leaving the area and also will not climb on fences or stand on any

temporary equipment.

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RACECOURSE

OVERVIEW

‣ A purpose-built course, made up of jumps and rhythm sections.

‣ Length of the full course is approximately 7k.

‣ The course is split into sectors, each with its own Race Crew and Marshals.

‣ The Race Track has medical lanes which must be kept clear at all times.

‣ Dedicated Medical Tunnel.

‣ Dedicated Spectator Access Tunnels.

COURSE - YOUTH 125/250 – 85BW/85SW

This class will use part of the race circuit, and their race will be 1.5 hours.

COURSE - YOUTH 65CC

This class will use part of the race circuit, and their race will be 1.25 hours.

COURSE - VINTAGE

This class will use part of the race circuit, and their race will be 1.5 hours.

COURSE - ADULT SOLO – QUAD - SIDECAR

2 Wheel Solo class will use the whole of the race circuit, and their race will be 3 hours.

Quad/Sidecar will use the whole of the race circuit, and their race will be 3 hours.

All race times/lengths are subject to change.

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RACING - OVERVIEW

COMPETITOR BRIEFING

‣ A copy of the Competitors Briefing will be contained within your Competitor Welcome Pack,

please make sure you read this.

‣ Onsite Competitor Briefing will take place 15 minutes prior to your race, directly in front of

Parc Ferme, by the RHL Event Control area.

‣ All Competitors must ensure they attend the Briefing.

PARC FERME

‣ Competitors will be admitted to the Parc Ferme circa 5 minutes prior to racing.

‣ Competitors will be escorted from the Parc Ferme by the RHL Lead Quad. Under no

circumstances must competitors overtake the Lead Quad, during the time they are being

escorted from the Parc Ferme down to the bottom of the Beach Ramp.

‣ The RHL Lead Quad will escort Competitors from the Parc Ferme, through a Sterile Fenced

area, into Security Controlled fenced lanes, through the Event site, down on to the beach via

the Beach Ramp.

‣ Under no circumstances must any Rider overtake the RHL Lead Quad, whilst being escorted

down to the Start Gate, located on the Beach.

‣ Once the RHL Lead Quad has escorted the Competitors on to the Beach and the Lead Quad

has moved the escape lane provided for it, Competitors can then overtake on their continuous

journey on the beach to the Start Gate.

‣ There are penalties for any Competitor overtaking the Lead Quad.

START GATE

‣ On arrival at the Starting area, located on the Beach, Competitors will assemble behind the

Start Gate, composed of Herras Panels, in order to ensure that all Competitors are “on the

beach” for the start of the race.

‣ Competitors who are first to arrive on the Beach, may be subject to a waiting time of up to 10

minutes whilst the remaining riders leave the Parc Ferme.

STARTING THE RACE

‣ The Starters Red Flag will be replaced by a Green Flag, once all Competitors are deemed to

be on the Beach.

‣ The Start Gates will open between 30 – 60 seconds from the raising of the Red Flag, when

Racing will commence.

CLASSIFICATION OF A FINISHER

‣ All Competitors completing one full lap will be included in the results.

‣ At the start of the race the clock will show the respective race duration time.

‣ The race will be finished once the first competitor has passed the Finish Line, once the race

time has lapsed.

‣ Finish positions are dictated by the amount of laps each Competitor completes.

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REGULATIONS

The event is run under the following:

‣ ACU

‣ RHL Supplementary Regulations

‣ RHL Final Instructions

RACE CREW

The Race Crew comprises of the following:

‣ Race Director

‣ Clerk of the Course

‣ Assistant Clerk of Course

‣ Sector Assistance Clerk of Courses

‣ Chief Marshal

‣ Sector Marshals

‣ Race Steward

‣ Race Secretary

‣ Incident Crew

‣ Timing Team

‣ Recovery Team

Overall control of racing is carried out by the Race Direction.

Abuse of any Race Crew, Officials, Medical by a Competitor or person associated with the Competitor

will result in exclusion from the overall Race Results and a ban from entering the Beach Race for 12

months and in extreme cases a lifetime ban.

YOUTH RACES – 65/85 CLASES

During these races there will be designated race team personnel who will assist in picking up and

assisting youth riders, who may find themselves in difficulty during racing.

No parent/responsible adult related to the Competitor will be allowed on the Live Race Track. Failure

to adhere to this may result in the Competitor being classified as receiving Outside Assistance.

In the event of a severe racing incident the person connected to the Rider must approach the nearest

Race Track Official, who will then radio through permission to enter on to the Live Race Track.

NOISE BOARDS

A Noise Board will be displayed with the Rider number, at the Finish Area. You have one full lap to

pull into the Pits to fix the problem.

Failure to adhere to the above will result in disqualification.

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RACING - FLAGS

YELLOW

A Yellow Flag is used to warn you of oncoming hazard.

Please slow down and adjust your position on the course for your safety and that of others,

including medical teams and other riders.

RED

In the event of a serious incident occurring, the race may be held under a Red Flag until the incident is

either clear or the course is re directed. This will likely be a series of Red Flags across the top of a dune

or near the incident.

BLACK

Any rider who is disqualified will be Black Flagged on the finish line and their race number clearly

displayed on a number board.

WHITE

There will be a series of White Flags in static position along the Start Straight, to indicate the sterile

Medical Lane.

RED & WHITE - MEDICAL

In the event of an incident requiring medical attention a Medical Flag will be waved along with a Yellow

Flag to indicate to the riders there is medical team on the track within that sector. Please slow down

and adjust your position on the course for your safety and that of others, including medical teams and

other riders.

ROLE OF FLAG MARSHAL/OFFICIAL

The Marshals and Race Officials are there for Safety.

It is not the role of a Flag Marshal to assist Competitors.

Marshals must be free to be able to signal obstructions to warn oncoming Competitors.

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RACING – BEACH RECOVERY

The Beach Recovery Team are there to recover any broken down bikes and their rider along the race

track and return them to a safe area.

There is a minimum of three Beach Recovery Teams with the ability to transport machines off the

track, returning them to a safe area.

MECHANICAL BREAKDOWN

‣ Competitors who experience mechanical breakdown must make their way to the centre of

the Race Circuit with their machine.

‣ Spectators may be within this area – Please proceed with Caution.

‣ There is strictly no riding in this part of the Race Circuit. Competitors found to be riding their

machine will be instantly disqualified.

‣ To access this area a Race Official or RHL Incident crew will break the Crowd Control Barriers

to allow you to exit off the Live Circuit.

‣ Beach Recovery will either be informed by Radio of your position, or will visually see you.

‣ Beach Recovery will load two wheel machines on to a trailer and three and four wheel

machines will be towed.

‣ Competitors who have not been involved in an incident will sit on their respective Machines

and will be taken to the designated drop off point, which is opposite the Pits.

‣ Competitors must get their machine from the Beach Recovery Drop off Point to the Pits prior

to commencing work on the machine.

RIDER INCIDENT

‣ In the case of a machine being recovered with no Competitor, the machine will be taken to

the RHL Compound for safe keeping. This would occur where a Competitor has been

involved in an incident and is being transported to the Event Medical Compound Area.

‣ To retrieve the machine from the RHL Compound the rider will need to show their rider pass

and answer security questions associated with the application.

MACHINE RETRIEVAL

Any machine within the RHL Event Compound at the end of the event that has not been retrieved by

the Competitor will be taken back to the RHL Company Offices.

The Competitor at their own expense will have to arrange for collection of the machine.

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ELECTRONIC TIMEKEEPING

TIMING

‣ Electronic Timekeeping will be used throughout the duration of the Race.

‣ You will need an electronic transponder timing device to compete.

‣ A Timing Loop will be placed at the finish area.

‣ There will be no manual lap scoring the Race.

‣ It is the sole responsibility of the Competitor to ensure their machine is affixed with a fully

charged Transponder.

‣ It is the sole responsibility of the Competitor to ensure their Transponder is fully charged.

TEST LOOP

A Test Loop is set up at the entrance to Parc Ferme to ensure your Transponder registers with the

Timing System.

If your Transponder fails to register when passing through the Timing Test Loop area, you will not be

allowed to proceed through to Parc Ferme until the problem is rectified.

SPLIT SECTOR TIMING

There will be split sector timing.

The Race Circuit will be split into time monitored sectors. This is for the purpose of carrying out

reviews and investigations of lap times.

Results may be amended accordingly, as a result of these investigations and may result in

disqualification, of any person whose lap time results show an inconsistency based on the analysis of

the split sector times.

Investigations will be carried out In the case of evidence provided to the Race Team by the Timing

Team, of a Competitor who shows anomalies in their lap and split lap times, resulting in possible race

infraction.

A Competitor who is found to have course cut, swapped machines, swapped transponders or carried

out any other illegal race action will be automatically disqualified and their name and results

removed from the Official Published Results.

All Competitors who have been disqualified will show as DQ on the published results and the reason

for their disqualification.

Competitors who are disqualified for the above rule infractions will be automatically disqualified

from entering the Weston Beach Race the following year.

TIMING SCREEN

There will be a large Timing Screen situated opposite the Timing Building located on the lawn side of

the promenade.

LIVE TIMING

This is available through the following:

‣ https://speedhive.mylaps.com/LiveTiming

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MEDICAL

EXEMPTION DATE

The deadline for refund of an entry under Medical Exemption can be found under the Important Dates

section on Page 6.

The refund will be subject to a £30.00 plus VAT Administration charge.

Day Licences are non-refundable and do not come under the Medical Exemption Refund Policy.

MEDICAL EXEMPTION ADMINISTRATION

Upon notification of request for Medical Release Competitors will be emailed to ask for Medical

Documentation in the form of any of the following documentation.

‣ Doctors Note

‣ Hospital Letter

‣ Official Headed Medical paperwork

Medical documentation must be submitted within 72 hours of date of email from RHL for request of information.

Medical Exemption release will not be considered until the above documentation is received.

Failure to provide the information within the designated time will automatically close the request and render

the application as not received and not eligible for Medical Exemption.

Medical documentation can be submitted by any of the following means:

Email:

Post:

rider@rhlactivities.com

RHL Activities Ltd, The Bryn Garage, Penpergwm, Abergavenny, Monmouthshire, NP7 9AT

Notifications by phone, or email, without the accompanying documentation, whilst noted on the RHL Electronic

correspondence system, will not be deemed as received for Medical Exemption.

The date of receipt of documentation will be recorded as follows:

Email:

Post:

Date and time email received

Date of receipt. All RHL post is date stamped the day it is received. Postmark will not be used

as date of receipt.

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MEDICAL TEAM

A full medical team will be on site for the duration of the event.

There will be a fully equipped medical treatment unit located at the area of the site, known as Royal

Sands and is accessible through a security manned access point.

MEDICAL AREA

There will be a designated Treatment Area for all Competitors who sustain injury during racing.

This will be clearly identifiable and is located in a sterile area located at the top end of the Event site,

known as Royal Sands.

There are dedicated Medical Lanes within the Race Circuit, with strategically placed medical crew.

Dedicated Medical Access Tunnel for ambulances to access the Race Circuit.

MEDICAL TREATMENT – ON SITE

Any competitor and or mechanic or any member of their party, or any member of the public that is

treated by any of the medical team whilst on site, acknowledge that the medical team, will share the

following information with RHL Activities Ltd, for their event records, these to include:

Name, Address, Age, Gender, Competitor Number, Location on Track/Event Site, Injury Sustained,

Treatment Received and if Hospitalised, the Hospital transferred to, along with any other information

our Health and Safety Officer, or our medical providers, deem necessary, in reporting of any incident.

A copy of the PRF (Patient Report Form) will be taken by RHL for retention on any person’s

correspondence file.

During assessment, the medical team may ask for only one member of the Riders party to be

allowed within the assessment area, whilst the initial examination is taking place.

Any rider or member of their party who is treated within the Medical Area or is looked at on the Race

Track, acknowledges:

‣ The Medical team will share the medical information with RHL, who will pass this on to the

Permitting body if requested.

‣ RHL may share information held within its records, in line with its GDPR guidelines, with the

Medical team.

CONCUSSION

If a Competitor is involved in an incident which results in him being diagnosed by the Medical

Officer/Paramedic as suffering from/ suspected concussion, the Competitor is not permitted to

participate any further in that event.

RHL will notify the permitting body and all other sporting bodies as they deem fit.

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RULE INFRACTIONS

DISQUALIFICATION

Any Race Official who observes the following, will result in Disqualification/Loss of places/Exclusion

from Published Results for the Competitor.

‣ Course cutting

‣ Breaking the Track fencing to gain an advantage

‣ Outside assistance

‣ Change of Machine during racing

‣ Change of Competitor during racing

‣ Change of Transponder during racing

‣ Riding machine outside of Race Circuit

‣ Riding in Pits in excess of 5mph (walking pace)

‣ Riding in North Somerset Council Rider Parking area

‣ Malicious damage – This will also incur costs of repair

‣ Environmental Mats not used

‣ Re Fueling outside of Pits

‣ Smoking within the pits

‣ Use of Tear Offs

‣ Riding in the protected Dunes (Natural England)

‣ Verbal and or Physical abuse of any RHL Team member

‣ Overtaking Lead Quad

The above are to be read with the ACU Regulations in respect of penalties.

REPORTING OF ABOVE INFRACTIONS

Any RHL Race Official or Environmental Official who observes any of the above infractions will radio

the Competitor number, Infraction and Location to Event Control.

Event Control to take the information and confirm with Clerk of Course Disqualification/Penalties.

PHOTOGRAPHY & VIDEO

The event is filmed and photographed throughout the course of the weekend by RHL Media Team.

No consideration of third-party filming or photography will be considered by Race Direction outside

of the Official Media footage produced by the RHL Media Team.

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STATEMENT OF FACT

Any offence or breach of the rules contained within the Sporting Code, the relevant discipline

regulations, or appendices, or any supplementary regulations; howsoever caused if witnessed by a

senior event Official shall be deemed for purposes of disciplinary procedure as a “Statement of Fact”.

Senior event Officials will include, but not be limited to: Race Director, Clerk of the Course and his

Assistants, and Chief Marshal.

Any such Statement of Fact shall not be subject to protest or appeal.

The offence(s) shall be dealt with under section six of the National Sporting Code sub sections 6.08 and

6.09. Powers of the Clerk of the Course and Race Direction.

Penalties which may be given by the above named officials in 6.08 and 6.09 are outlined in NSC section

10.03.2.3

Statements of Fact shall also include the decisions of Starter and Finish line Judges, Sound Inspectors

as already defined within the Code.

020125 WESTON BEACH RACE REGULATIONS 2025 Page 41 of 46


3 rd – 5 th OCTOBER 2025

ENVIRONMENTAL

OUR GREEN POLICIES

For a few weeks of the year, the Seaside resort of Weston Super Mare, which is host to the Weston

Beach Race, is transformed into one of the largest off-road motorsport events in the United Kingdom,

attracting up to 2,000 riders. The town of Weston Super Mare can double in size when the Weston

Beach Race is held. We ask all Competitors to work with us in ensuring the future of this natural race

circuit.

NATURAL ENGLAND

Weston Super Mare Beach and its surrounding habitat is protected by Natural England. RHL work

closely with Natural England and the Environment agency in both its licensing to host the event on

their natural asset and sustaining and protecting its future, both for the residents and visitors of

Weston and also to safeguard this natural race circuit RHL and its Competitors have the opportunity

to race on.

SAND MOVEMENT & REGENERATION

Part of RHL’s work with North Somerset Council is restoring the sand levels of the Beach at Weston

Super Mare, which gets eroded away during the year.

RHL work closely with North Somerset Council, with re distribution of the sand along the Bay, whilst

ensuring not only during the build of the race circuit, but during and on breakdown the impact on

the balance of the sediment across the bay, has a non-significant impact on the natural environment

of the race circuit.

The Weston Beach Race is part of the Weston Bay Beach and Dune Management Plan and we are

proud to be able to work with the local Council in this very important environmental and

maintenance plan, of the historic beach and surrounding areas.

The scale of the event is such that it is easy to forget, for the rest of the year, the beach and its lawns

and promenade are home to holiday makers, joggers, dog walkers, donkey rides and all the activities

naturally enjoyed within a seaside town.

Weston Super Mare Beach and its surrounding habitat is protected by Natural England.

WASTE GENERATED AT THE EVENT

What we achieved in 2023

‣ Recycling Waste 75% Recycled

‣ Recycling Waste 25% Diverted From Landfill

‣ General Waste 100% Diverted from Landfill

‣ Unused Food This is given to local charities

RHL will always aim to improve on Waste and its end destination.

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ENVIRONMENTAL MATS

The Environmental Mat is a compulsory piece of equipment that must be used by Competitors. This

is to protect the Beach and waterways and all its living organisms from being contaminated, which

could jeopardise the future of the event.

The Environmental mat must be composed of an absorbent upper part and an impermeable lower

part. It is compulsory to use and Environmental mat (or other effective and approved system) to

prevent sand and water contamination within the Pits/Work Area.

TEAR OFFS

These are strictly prohibited. Due to the composition of Tear Offs, these can remain in the environment

for decades and once they enter the waterways become a danger to all the species that live within.

CABLE TIES

The use of Cable Ties whilst not prohibited at present, we would ask Competitors to be mindful of their

use, ensuring any used to secure easy ups, awnings etc., once cut are picked up and taken home in

their own rubbish. Think could you use an alternative, like re-useable bungee straps.

Cable ties can cause untold damage to the natural sea life, if they enter the waterways.

IMPACT AND SUSTAINABILITY

For the Weston Beach Race to be sustainable, we all have a duty to make sure the Beach, its lawns

and promenade on which it is built, is looked after. With between 50,000 – 80,000 people visiting

and working across this temporary event site, reducing and controlling the impact the Weston Beach

Race has on its environment is a huge task.

This is a task we embrace, but we cannot do it without the help of all those involved within the event,

from the person who builds the track to the Spectator that comes to the event.

RHL has invested heavily in sustainability with the training and accreditation of key officials to FIM

Environmental Officers, enabling them to teach, train and make aware RHL and its team of its

Environmental and Sustainability responsibilities and that of the Competitor.

SUSTAINABILITY - EDUCATION

RHL work closely with local schools and colleges in bringing them to the Beach Race and working with

them on projects and career paths.

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3 rd – 5 th OCTOBER 2025

ENVIRONMENTAL – LITTLE THINGS MAKE A BIG DIFFERENCE

TOILETS PROVIDED

Urinating outside of these facilities, can result in contamination of the local water supply, killing of

local wildlife and seriously compromises the future of the event.

WASTE UNITS AND LITTER

It is not okay to drop litter on the ground. Help us by placing your waste into the correct recycling

bins.

Remember you drop something on the beach, it can be washed away into the sea, contaminating our

waters and natural habitats and the wildlife within.

RHL employ a dedicated team who work throughout the event, hand picking litter and depositing in

the recycling units.

CAMPING VILLAGES

Ensure you put all your rubbish in the waste units provided.

Chemical waste to be deposited in the relevant chemical waste unit.

Contaminated Waste – Tyres/Filters/Plastic gloves – Please ensure you take these home.

REUSEABLE AND BIO DEGRADEABLE CUPS

Bring your own reuseable cup, to use if buying coffee/tea, from our vendors. They will be more than

happy to use your cup.

All our Caterers are encouraged to use bio-degradable/reuseable containers to serve food and drink.

ONLY USE WHAT YOU NEED

Do you need to use four napkins, when one with suffice. Think waste, think smart.

Our Caterers are asked to use pump dispensers rather than single use condiment sachets.

SINGLE USE PLASTIC

Bring your own bag. RHL distribute reuseable bags to the Competitors, we ourselves use these, they

are great and last for years.

We ask our Caterers to replace plastic cutlery with wooden cutlery.

BIODEGRADEABLE WIPES

Think do you need to use wipes, even Biodegradable wipes, which quickly breakdown into

micro plastics, are problematic environmental pollutants.

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3 rd – 5 th OCTOBER 2025

WATER

There are two standpipes located on site, which have been treated in line with Water Regulations and

Guidelines. They are for cooking purposes and cleaning only.

Standpipes have a chemical security seal on them, do not tamper with these, they will render them

useless and incur a minimum fine of £2,500 by Bristol Water as it will be deemed as contamination of

the British Waterways.

RHL have Water Stations in all their working areas and promote the use of Reuseable cups within

their areas by their Team.

SOUND

This is a natural pollutant and RHL have strict shut down times and working times, to ensure we create

as little disruption as possible to the local residents.

RHL ensure they only work within designated hours and create a detailed vehicle and plant movement

and utilisation plan, to work with the local Council and residents in keeping sound pollution to a

minimum.

Generators are noise tested and RHL ensure they hire in Low Noise Generators with dBA readings of

between 52 to 72dBA, depending on consumption.

ARTIFICIAL LIGHT

This is a natural pollutant and RHL ensure the placement of security lighting creates as less impact as

possible on the local area, whilst still maintaining a secure environment for the event site.

COMPETITORS

Work with us, in ensuring the sustainability and longevity of the event and your Race Circuit at its

historic home of Weston Super Mare.

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3 rd – 5 th OCTOBER 2025

SECURITY

SECURITY

There are security personnel on site through the event period. If you have any concerns during the

event weekend, please speak to a member of our security team, they will be easily identifiable.

PERIMETER FENCING

Any Competitor of persons associated with a Competitor found to be breaching the Perimeter

Fencing of the event, will be automatically expelled from Site. Such breaches jeopardise the safety

and running of the event.

If you see someone breaking the Fence line, please report to Security Team.

ZERO TOLERANCE

The RHL Event Team are there for your assistance, we expect them to be treated with the same respect

as you expect to be treated. Any incident in which a member of our Team is verbally abused, threatened

or assaulted will be treated as a Criminal Act and will be dealt with accordingly.

Persons involved in carrying out physical assault or damage within the event site, to any member of the

RHL Team/members of public or property within the Event Site will be escorted to the RHL Compound

by members of our Security Team, where they will arrange for the Local Police to come on site for the

person(s) to be handed over and charged as necessary.

020125 WESTON BEACH RACE REGULATIONS 2025 Page 46 of 46

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