2026

2026 Weston Beach Race

THE EVENT – 16TH – 18TH OCTOBER 2026

RHL ACTIVITIES | WWW.RHLACTIVITIES.COM

2026

Table of Contents

INTRODUCTION 6

ANNOUNCEMENT 6

JURISDICTION 6

INSCRIPTIONS 6

ELIGIBILITY 6

OFFICIALS 6

EVENT DATES AND TIMES 7

COMPETITOR DATES 7

LAST CHANCE ENTRY 7

VENUE ADDRESS 8

EVENT ENTRY AND EXIT POINTS – WHAT 3 WORDS 8

ORGANISERS AND ADMINISTRATION 9

ORGANISERS 9

PERMITTING BODY 9

COMPETITOR ENTRY AND COMPETITOR ADMINISTRATION 9

RACE TIMING AND TRANSPONDERS 9

ONSITE VILLAGES AND HOSPITALITY 9

MARKETING AND MEDIA 9

PROVISIONAL RACE SCHEDULE 10

FRIDAY 10

SATURDAY 10

SUNDAY 10

EVENT ENTERTAINMENT 10

ENTRY INFORMATION – ELIGIBILITY 11

ADULT CLASSES 11

Solo Under 40* 11

Solo Over 40* 11

Vintage 11

Solo Quad 11

Two Man Quad 11

4 x 4 Quad 11

Sidecars 11

YOUTH CLASSES 11

65cc* 11

85cc Small Wheel* 11

85cc Big Wheel* 11

125cc* 11

250cc* 11

AGE ELIGIBILITY CALCULATION 12

CLASS ELIGIBILITY 12

TRIKES, ENDURO AND ADVENTURE BIKES 12

TRIKES 12

ENDURO 12

ADVENTURE BIKES 12

ENTRY INFORMATION – FEES AND DEADLINE DATES 13

ADULT CLASSES 13

YOUTH CLASSES 13

ON THE DAY ENTRY AT THE EVENT SITE 13

DEFINITION OF RECEIPT OF ENTRY APPLICATION FOR PROCESSING 13

202602 WESTON BEACH RACE REGULATIONS 2026 Page 1 of 58

2026

CHANGE OF CLASS/SECOND COMPETITOR/SIDECAR PASSENGER/DRIVER 14

CHANGE OF CLASS 14

CHANGE OF SECOND COMPETITOR/PASSENGER/DRIVER 14

WITHDRAWAL – EXPIRY 15

COMPETITOR ENTRY – FORFEIT OF APPLICATION 15

WITHDRAWAL - MEDICAL 16

MEDICAL EXEMPTION ADMINISTRATION 16

ENTRY INFORMATION – PASS ALLOCATION 17

ALL TWO WHEEL CLASSES 17

ALL THREE/FOUR WHEEL CLASSES - MOTORBIKES 17

VALIDITY OF PASSES 17

LOST AND TAMPERED PASSES 17

PASS RESPONSIBILITY 17

PRIZE POTS 18

TROPHIES - ADULT CLASS 18

TROPHIES – YOUTH CLASS* 18

OFFICIAL RESULTS 18

PRESENTATIONS 18

TROPHIES NOT COLLECTED AT PRESENTATION 18

PRIZE MONEY – ADULT CLASSES 19

PRIZE MONEY – PAYMENT 19

FREE ENTRY 19

COMPETITOR ENTRY PROCESS 20

ONLINE ENTRIES 20

COMPETITOR PROFILE 20

Stage 1 21

Stage 2 21

APPLICATION 22

Expiry 21

APPLICATION PROCESSING 23

COMPETITOR ENTRY - TRANSFER 23

LICENCES 24

ACCEPTED 24

INTERNATIONAL INSURANCE – EUROPEAN AND INTERNATIONAL COMPETITORS 24

TRANSPONDERS 25

OWN TRANSPONDER 25

TRANSPONDER HIRE 25

TRANSPONDER HIRE FEE 25

TRANSPONDER DEPOSITS 25

HIRED TRANSPONDER COLLECTION 26

RACE NUMBERS 27

COMPETITOR NUMBERS 27

FRONT NUMBER BOARD 27

PARC FERME 28

PLACEMENT ALLOCATION 28

PROCESS 28

PARC FERME STORAGE 29

DUAL RACE ENTRY 29

RHL INVITED COMPETITORS 29


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TECHNICAL CONTROL SYSTEM 30

TECHNICAL CONTROL DOCUMENT 30

PROCESS 30

CONTROL POINT 1 31

ENVIRONMENTAL - Environmental Mat 31

ENVIRONMENTAL - Goggles 31

SAFETY - Helmets 31

SAFETY - Boots 32

SAFETY - Body Armour 32

SAFETY - Gloves 32

TRANSPONDER - TIMING 32

CONTROL POINT 2 32

NUMBER BOARDS 33

MACHINE 33

TYRES 33

Competitor Numbers 33

Chain Guards And Cut Outs 33

LAMPS AND SIDE PANELS 34

SOUND TESTING 34

Rider Checklist 35

PITS 36

LOCATION 36

LAYOUT 36

ACCESS – PROMENADE – NO TOOLS OR EQUIPMENT 36

PIT LANE 37

PITS SET UP 37

PITS ACCESS – MECHANICS WITH TOOLS AND EQUIPMENT 37

TEMPORARY STRUCTURES 37

SPEED LIMIT 37

SIGNAL AREA 38

SMOKING 38

ENVIRONMENTAL COMPLIANCE OFFICERS 38

ENVIRONMENTAL – REFUELING 38

SAFETY 38

TRACK 39

OVERVIEW 39

COURSE - YOUTH 125/250 – 85BW/85SW 39

COURSE - YOUTH 65CC 39

COURSE - VINTAGE 39

COURSE - ADULT SOLO – QUAD - SIDECAR 39

RACING - OVERVIEW 40

COMPETITOR BRIEFING 40

PARC FERME 40

START GATE 40

STARTING THE RACE 40

CLASSIFICATION OF A FINISHER 40

REGULATIONS 41

RACE CREW 41

YOUTH RACES – 65/85 CLASES 41

SOUND BOARDS 41

RACING - FLAGS 42

YELLOW 42


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RED 42

BLACK 42

WHITE 42

RED & WHITE - MEDICAL 42

ROLE OF FLAG MARSHAL/OFFICIAL 42

RACING – BEACH RECOVERY 43

MECHANICAL BREAKDOWN 43

COMPETITOR INCIDENT 43

MACHINE RETRIEVAL 43

ELECTRONIC TIMEKEEPING 44

TIMING 44

TEST LOOP 44

SPLIT SECTOR TIMING 44

TIMING SCREEN 44

LIVE TIMING 44

ON SITE - MEDICAL 45

MEDICAL TEAM 45

MEDICAL AREA 45

MEDICAL TREATMENT – ON SITE 45

CONCUSSION 45

RULE INFRACTIONS 46

DISQUALIFICATION AND PENALTIES 46

REPORTING OF ABOVE INFRACTIONS 46

PHOTOGRAPHY & VIDEO EVIDENCE 46

STATEMENT OF FACT 47

SECURITY 48

SECURITY 48

PERIMETER FENCING 48

SITE SAFTEY 49

MOTORSPORT IS DANGEROUS – PITS CONDITION OF ENTRY 49

E-BIKES AND PUSHBIKES 49

ACTION COUNTERS TERRORISM (ACT) 49

4 C’S 49

HOT 49

RHT 49

SCAN 49

ENVIRONMENTAL 50

OUR GREEN POLICIES 50

NATURAL ENGLAND 50

SAND MOVEMENT & REGENERATION 50

WASTE GENERATED AT THE EVENT 50

ENVIRONMENTAL MATS 50

TEAR OFFS 51

CABLE TIES 51

IMPACT AND SUSTAINABILITY 51

SUSTAINABILITY - EDUCATION 51

PROTECTED DUNES 52

ENVIRONMENTAL – LITTLE THINGS MAKE A BIG DIFFERENCE 53

TOILETS PROVIDED 53

WASTE UNITS AND LITTER 53


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CAMPING VILLAGES 53

REUSEABLE AND BIO DEGRADEABLE CUPS 53

ONLY USE WHAT YOU NEED 53

SINGLE USE PLASTIC 53

BIODEGRADEABLE WIPES 53

WATER 54

SOUND 54

ARTIFICIAL LIGHT 54

COMPETITORS 54

CAMPING 55

PREMIER CAMPING 55

BEACH PARKING 56

CAMPING PARTNERS 56

RIVERSIDE 56

WESTON-SUPER-MARE GOLF CLUB 57

CODE OF CONDUCT 58

ZERO TOLERENCE 58


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INTRODUCTION

ANNOUNCEMENT

The Weston Beach Race is a World-Renowned International Endurance Beach Cross, lasting between

1 and 3 hours, dependent upon class. The track is made up of a series of manmade obstacles, covering

an average of 6km built on the beach of Weston-super-Mare, where it has been hosted for 42 years.

JURISDICTION

An Endurance Beach Cross held under the National Sporting Code of the Auto Cycle Union, ACU

Handbook, the Supplementary Regulations and Terms and Conditions of RHL Activities Ltd.

INSCRIPTIONS

Auto Cycle Union - ACU

Federation of International Motorsport - FIM

European Motorcycle Union - FIME

ELIGIBILITY

All Classes are open to any eligible Competitor holding a current licence issued by the following

Bodies:

‣ Auto Cycle Union - ACU

‣ Scottish Auto Cycle Union - SACU

‣ International - FIM

‣ National - *FMN/FIME

*Issued with a Start Permission

Copies of Start Permission documents issued by the countries National Federation (FMN) must be

submitted to Organiser as part of application.

‣ An Auto Cycle Union Day Licence may be purchased during application off UK domiciled

applications only.

‣ Day Licences are non-refundable.

OFFICIALS

Race Director

ACU Steward

Official Timekeeper

Entry Secretary

Clerk Of Course

Chief Technical Officer

Chief Marshal

Gareth Hockey

John Blyth

HS Sports

RHL Activities Ltd/ Rebekah Stone

Jason Taylor

Justin Penny

Sue Jeffries/Jack Johns


2026

EVENT DATES AND TIMES

Friday 16 th October 2026 9.00 – 17:30

Saturday 17 th October 2026 8.00 – 17:30

Sunday 18 th October 2026 8.00 – 17:00

COMPETITOR DATES

On Site Registration Friday - 16 th October *09.00 – 17.30

Technical Friday - 16 th October *09.00 – 17.30

Training Day Friday - 16 th October 10:00 – 12:30

*08.00 For Competitors booked in one of the RHL Event On site Camping Areas. Technical Control will

not be carried out on any other day.

DEADLINE DATES

Programme Entry 30 th September Midnight

Last Chance Entry 06 th October Midnight

Seeded Numbers 31 st March Midnight

Competitor Withdrawal 31 st July Midnight

Medical Withdrawal 01 st October Midnight

LAST CHANCE ENTRY

There is no facility to enter on the Friday of the event at the Competitor Welcome Office.

No on site or “on the day” entries will be accepted.

Entries not completed online by the deadline will under no circumstances be accepted.


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VENUE ADDRESS

Weston Beach Front - Weston-super-Mare - BS23 1AL

EVENT ENTRY AND EXIT POINTS – WHAT 3 WORDS

Gate 1 Royal Sands - Medical Access Only

NO ACCESS TO PUBLIC OR COMPETITORS

CHAIN.THINGS.TROUT

https://what3words.com/chain.things.trout

Gate 2 Event Control - Contractors/Marshals/Personnel

NO ACCESS TO PUBLIC OR COMPETITORS

ALONG.FLAMES.SHELL

https://what3words.com/along.flames.shell

Gate 3 Camping Exit - Motorhomes and Spectators

DANGEROUSLY.FOLDS.STRONG

https://what3words.com/dangerously.folds.strong

Gate 4 Tropicana - Main Entrance, Competitor Registration,

Camping Entrance

WINDY.JUMPY.PUFF

https://what3words.com/windy.jumpy.puff


2026

ORGANISERS AND ADMINISTRATION

ORGANISERS

RHL Activities Ltd

Email: info@rhlactivities.com

The Bryn Garage

Penpergwm

www: rhlactivities.com

Abergavenny

Monmouthshire, NP7 9AT Tel: 01873 840640

PERMITTING BODY

Auto-Cycle Union Ltd.

Email: admin@acu.org.uk

ACU House

Wood Street

www: www.acu.org.uk

Rugby

CV21 2YX Tel: 01788 566400

COMPETITOR ENTRY AND COMPETITOR ADMINISTRATION

RHL Activities Ltd - Competitor Entry Email: Competitor@rhlactivities.com

RACE TIMING AND TRANSPONDERS

HS Sports Ltd

Email: westonbeach@hssports.co.uk

Kinetic House

Varey Road

www: www.transponderhire.co.uk

Congleton

Cheshire, CW12 1UW Tel: 01260 275708

ONSITE VILLAGES AND HOSPITALITY

Premier Camping

Email: events@rhlactivities.com

MARKETING AND MEDIA

RHL Activities Ltd - Marketing and Media Email: media@rhlactivities.com


2026

PROVISIONAL RACE SCHEDULE

FRIDAY

SXS Demonstration 13:00 – 16:00

SATURDAY

125/250 09.00 – 10.30

Vintage 11.00 – 12.30

Quads & Sidecar 13.00 – 16.00

Podium 16:30 – 17:15

SUNDAY

85cc 09.00 – 10.30

65cc 10.45 – 12.00

Adult Solos 13.00 – 16.00

Podium 16:30 – 17:15

EVENT ENTERTAINMENT

Trade Village

Children’s Rides

Exhibitors

Demonstrations

All event entertainment will be updated on the RHL website: https://rhlactivities.com

Timetable is subject to change. Participants and spectators are advised to check regularly for the

latest information.

In the event of adverse weather, revised timetables will be published on the RHL website. Updates

will be posted as soon as decisions are made by event control.

Race duration may be adjusted in response to weather or track conditions. This may include

shortening or rescheduling races to ensure Competitor safety.


2026

ENTRY INFORMATION – ELIGIBILITY

ADULT CLASSES

Maximum Starters Age Capacity

Solo Under 40*

15 – 39 Up to 1000cc

1002

Over 250cc

Solo Over 40* 40 – 70*

Over 250cc

Vintage 200 35 – 70*

Solo Quad

Two Man Quad

500 15 – 70*

Up to

510cc

Up to 500cc

Up to

850cc

Up to 500cc

Up to 850cc

4 x 4 Quad Up to 500cc

Up to 1000cc

2 or 4 Stroke (MX

SR2.2)

2 Stroke

4 Stroke (ESR 5)

Steel Frame Pre 1997

Single Shock Absorber

2 Stroke

4 Stroke

2 Stroke

4 Stroke

2 Stroke

4 Stroke

Sidecars

Up to 750cc

Up to 1000cc

2 Stroke

4 Stroke

YOUTH CLASSES

Maximum Starters Age Capacity

65cc* 150 7 – 11 years

Up to 65cc

Up to 110cc

2 Stroke

4 Stroke

85cc Small Wheel* 200

85cc Big Wheel*

9 – 12 years Up to 85cc

Up to 150cc

Up to 85cc


2 Stroke

4 Stroke

2 Stroke

4 Stroke

125cc*

250cc*

200


14 – 17 years

Up to 125cc

Up to 250cc

2 Stroke

2 Stroke

4 Stroke

*Separate Ladies Class within these classes. Female competitors will complete within the class and scored

within the class, and within their own class. Youth 85CC and Youth 125/250 are a combined class, and the

ladies will be scored as such.

* Competitors over the age of 70 must have ACU approval.

Disclaimer: There is no formal minimum engine capacity, however for Health and Safety reasons all race

machines must be of an appropriate capacity for the entered class. Very small capacity bikes are not permitted

in classes with significantly larger or more powerful machines. Competitors must ensure their race machine

meets the performance level expected within the class.


2026

AGE ELIGIBILITY CALCULATION

Ages listed per class apply as of the 1 st of January 2026.

Competitors over the age of 70 on the 1 st of January 2026 must have approval from the ACU.

CLASS ELIGIBILITY

RHL’s online entry system will display all race classes; however, you will only be able to select and

enter the class you are eligible for, based on the date of birth in your Competitor Profile and the age

you are on the 1 st of January 2026.

If you are unable to select a class, this will be due to one of the following:

‣ The Date of Birth in your Competitor Profile has been entered incorrectly (you will be unable

to change this manually, for assistance please contact the RHL Team, you may be required to

provide identification)

‣ You do not meet the required age for that class as of the 1 st of January 2026

‣ You have turned the required age after 1st of January 2026 and therefore do not qualify for

that class under ACU/FIM rules.

If you believe your class should be available but you cannot enter, please check your profile

details first. If the issue persists, contact RHL for assistance.

TRIKES, ENDURO AND ADVENTURE BIKES

TRIKES

These are not allowed.

ENDURO

Must comply with regulations set out on page 28.

ADVENTURE BIKES

Must comply with regulations set out on page 28.


2026

ENTRY INFORMATION – FEES AND DEADLINE DATES

ADULT CLASSES

Class

IN PROGRAMME

MIDNIGHT

NOT IN PROGRAMME

MIDNIGHT

31.12.25 31.03.26 31.05.26 31.07.26 21.09.26 01.10.26 06.10.26

Solo – Under 40’s 155.00 175.00 185.00 195.00 205.00 220.00 250.00

Solo – Over 40’s 155.00 175.00 185.00 195.00 205.00 220.00 250.00

Vintage 139.00 159.00 169.00 179.00 205.00 220.00 235.00

Quad Solo 155.00 175.00 185.00 195.00 205.00 220.00 250.00

Quad 4x4 155.00 175.00 185.00 195.00 205.00 220.00 250.00

2Man 200.00 220.00 230.00 240.00 250.00 265.00 295.00

Sidecar 200.00 220.00 230.00 240.00 250.00 265.00 295.00

YOUTH CLASSES

Class

IN PROGRAMME

MIDNIGHT

NOT IN PROGRAMME

MIDNIGHT

31.12.25 31.03.26 31.05.26 31.07.26 21.09.26 01.10.26* 06.10.26*

Youth 65 135.00 149.00 159.00 169.00 179.00 185.00 215.00

Youth 85BW 135.00 149.00 159.00 169.00 179.00 185.00 215.00

Youth 85SW 135.00 149.00 159.00 169.00 179.00 185.00 215.00

Youth 125 135.00 149.00 159.00 169.00 179.00 185.00 215.00

Youth 250 135.00 149.00 159.00 169.00 179.00 185.00 215.00

*Any outstanding queries relating to entries received between the 1 st of October 2026 and the 6 th of October

2026, must be received by RHL for finalisation of your application by midday on Thursday 8 th October 2026.

Failure to comply will result in your application Expiring and forfeiture of entry.

ON THE DAY ENTRY AT THE EVENT SITE

There will be no facility to enter on the Friday of the event at the Competitor Welcome Office.

All entries must be submitted online by the final deadline 06.10.26.

The online entry system automatically shuts down at midnight of the 6 th October 2026.

DEFINITION OF RECEIPT OF ENTRY APPLICATION FOR PROCESSING

‣ Electronic application received with all completed information. Missing information will deem

application as received with errors and will not be date stamped as received completed until

all errors are addressed by the applicant. Failure to supply updated/incorrect/missing

information within the 72-hour deadline notices will jeopardise your entry, as the system will

automatically Expire, with loss of funds.

‣ Payment received in full.


2026

CHANGE OF CLASS/SECOND COMPETITOR/SIDECAR

PASSENGER/DRIVER

‣ All request for change of class will be deemed as cancelled entry.

‣ Change of Second Competitor/Driver/Passenger in respect of the 2 Man Quad and Sidecar

will be deemed as cancelled entry.

‣ Only one change of Competitor/Driver/Passenger will be allowed in respect of the 2 Man

Quad and Sidecar Class. Any additional change will be treated as a transfer of entry which is

not allowable.

CHANGE OF CLASS

‣ Notify the RHL Competitor administration you wish to change class.

‣ Your old application will be cancelled, which will create a monetary credit on your account.

‣ Submit a new entry on the online system. You will either be provided a special code or

receive other instructions. This will enable us to credit your initial fee to your account and

use towards the new application.

‣ There will be an administration charge to your Competitor account of £30.00 plus VAT.

‣ All changes must be carried out by midnight of the next working day after notification to

RHL.

‣ If you purchased a Day Licence during your initial application, you will not need to purchase

an additional Day Licence, ask the RHL Administration Team for your Day Licence number for

you to enter in the Licence section of the application.

‣ Deadline for notification of change of class is midnight of the 21.09.26, after which no

request will be accepted.

CHANGE OF SECOND COMPETITOR/PASSENGER/DRIVER

‣ Notify the RHL Competitor administration you wish to change one of the Competitors.

‣ Only one change per entry is allowed.

‣ Your old application will be cancelled, which will create a monetary credit on the accounts of

the two participants.

‣ Submit a new entry on the online system. You will either be provided a special code or

receive other instructions. This will enable us to credit your initial fee to your account and

use towards the new application.

‣ There will be an administration charge of 30.00 plus VAT.

‣ All changes must be carried out by midnight of the next working day after notification to

RHL.

‣ If you purchased a Day Licence during your initial application, you will not need to purchase

an additional Day Licence, for the original applicant, ask the RHL Administration Team for

your Day Licence number for you to enter in the Licence section of the application.

‣ Any Day Licence purchased by the Competitor who is being replaced will be lost under nonrefundable

Day Licence policy and will also be non-Transferable.

‣ Deadline for notification of change of competitor is midnight of the 21.09.26, after which no

request will be accepted.

An administration charge of £30.00 plus VAT will be due and payable by an applicant in the following

cases:


2026

ADMINISTRATION CHARGES

An administration charge of £30.00 plus VAT will be due and payable by an applicant in the following

cases:

‣ Change of Race Class – plus any additional entry fee at time of change.

‣ Change of second Competitor, Sidecar passenger or Driver.

‣ Medical withdrawal.

Deadline for any amendments is as at the last date of entries being open as set out in page 7 of these

Regulations.

WITHDRAWAL – EXPIRY

‣ Entrants wishing to withdraw application prior to withdrawal deadline Midnight 31.07.26

- forfeit 50% of the entry fee.

‣ Day Licences are non-refundable.

‣ Entry fees are non-refundable after the withdrawal deadline Midnight 31.07.26, except

under medical exemption.

‣ Entry fees are non-transferrable.

‣ Entry applications are non-transferrable.

COMPETITOR ENTRY – FORFEIT OF APPLICATION

‣ Incomplete/inaccurate entry applications – no response from applicant within required

time will incur additional fees, as per the fee applicable at the time of response to queries.

‣ Online entry system automatically expires applications that have been marked with Error.

‣ Competitors must ensure any errors notified to them on their application through our

Competitor Entry system are rectified within the payment period of their application and

the time limit set out in the Error notification. Failure to do this will result in the application

going into payment error, as the system will recognise an open application that does not

meet the current entry fee. You will need to pay the entry fee difference before the

application will proceed.

‣ Competitors who rectify errors in a different entry fee period, will not be able to proceed

with their application until the difference in the increased fee is paid.

‣ Competitors who enter within 3 days of a current entry fee change date will have 72 hours

from the date of notification of any errors to rectify, after which they will become subject

to the increased entry fee, relevant to the period in which the application is corrected.

‣ Competitors who do not respond to queries regarding their application within the timeframe

stated in their correspondence will forfeit their application and the full fee. No refunds will be

issued.

‣ Competitors who are notified of pending Forfeiture of Application – through non-compliance

must adhere to the deadline notified within the notification sent to them, to avoid forfeiting

the entry fee.

‣ Competitors who choose not to compete within any amended timetables, make the

decision knowing they will automatically forfeit their entry.

‣ Day Licences are NON-REFUNDABLE.


2026

WITHDRAWAL - MEDICAL

‣ The deadline for refund of an entry under Medical Exemption is Midnight 01.10.26.

‣ The refund will be subject to a £30.00 plus VAT Administration charge.

‣ Day Licences are non-refundable and do not come under the Medical Exemption Refund

Policy.

‣ Withdrawals requested after the deadline Midnight 01.10.26 will not be eligible for a refund.

‣ Please see HS Sports Terms and Conditions re refund for Transponder Hire.

MEDICAL EXEMPTION ADMINISTRATION

Upon notification of request for Medical Release, Competitors will be emailed to ask for Medical

Documentation in the form of any of the following documentation:

‣ Doctor’s Note

‣ Hospital Letter

‣ Official Headed Medical paperwork

Medical documentation must be submitted within 72 hours of date of email from RHL for request of

information.

Medical Exemption release will not be considered until the above documentation is received.

Failure to provide the information within the designated time will automatically close the request and

render the application as not received and not eligible for Medical Exemption.

Medical documentation can be submitted by any of the following means:

Email:

Post:

9AT

Competitor@rhlactivities.com

RHL Activities Ltd, The Bryn Garage, Penpergwm, Abergavenny, Monmouthshire, NP7

Notifications by phone, or email, without the accompanying documentation, whilst noted on the RHL

Electronic correspondence system, will not be deemed as received for Medical Exemption.

The date of receipt of documentation will be recorded as follows:

Email: Date and time email received

Post: Date of receipt. All RHL post is date stamped the day it is received. Postmark will not be used as

date of receipt.


2026

ENTRY INFORMATION – PASS ALLOCATION

ALL TWO WHEEL CLASSES

‣ 1 Competitor Pass

‣ 2 Mechanic Pass

ALL THREE/FOUR WHEEL CLASSES - MOTORBIKES

‣ 1 Competitor Pass

‣ 1 Additional Competitor Pass - 2 Man/Sidecar only

‣ 2 Mechanic Pass

VALIDITY OF PASSES

The Competitor and Mechanic Passes will allow you access to the event site all weekend.

Only persons in possession of a valid Mechanic Pass may enter into the restricted Pits Area and only

for the race in which their Mechanic Pass identifies them for.

No persons with a Mechanics band on, under the age of 18 is allowed into the Pits Area, regardless of

if they are wearing a Mechanic Pass.

It is the Competitors responsibility to ensure the Mechanic Pass is utilised in the appropriate manner.

LOST AND TAMPERED PASSES

Competitor and Mechanic Passes are not replaceable.

Event entry Passes can be purchased to gain access to the Event site, in the case of lost Competitor

and Mechanic Passes.

Replacement Mechanic Passes cannot be purchased, only event passes.

PASS RESPONSIBILITY

RHL cannot be held responsible for any lost Competitor or Mechanic Passes. You are advised to keep

these passes safe. It is the responsibility of the person receiving the Pass/Passes to ensure their safety.

Competitors/Parents/Guardians who carry out the Competitor Registration process are urged to

ensure they are given the correct passes at the time of Competitor Registration at the event site, as

mistakes cannot be rectified once you have left the Competitor Registration window that you were

processed at.

Mechanic Passes must be affixed securely to the wrist. Any Pass not appropriately fixed, will be affixed

correctly by our Security Team.

Misuse of Competitor and or Mechanic Passes will automatically render the Competitor disqualified

from racing and any passes deemed to be misused/affixed confiscated.


2026

PRIZE POTS

TROPHIES - ADULT CLASS

Class 1 st 2 nd 3rd

2 Wheel – Solo Overall* ✓ ✓ ✓

2 Wheel – Solo Over 40 ✓ ✓ ✓

2 Wheel – Solo Vintage ✓ ✓ ✓

4 Wheel – Solo Quad ✓ ✓ ✓

4 Wheel – Two Man Quad ✓ ✓ ✓

4 Wheel – 4 x 4 Quad ✓ ✓ ✓

Sidecar – 3 Wheel ✓ ✓ ✓

TROPHIES – YOUTH CLASS*

Class 1 st 2 nd 3rd

65cc ✓ ✓ ✓

85SW* ✓ ✓ ✓

85BW* ✓ ✓ ✓

125cc* ✓ ✓ ✓

250cc* ✓ ✓ ✓

OFFICIAL RESULTS

‣ Published Results will be classified as final after 30 minutes from time of finish of race

‣ Trophy presentations will be carried out on the day of race, based on the Published Results

‣ *Separate 1 st , 2 nd , 3 rd , place Trophies, for Females within these classes, Youth 85cc and Youth

125/250 will be scored combined.

The results will be subject to photographic, video and timing investigations.

PRESENTATIONS

Saturday

Sunday

30 min after finish of last race of the day

30 min after finish of last race of the day

TROPHIES NOT COLLECTED AT PRESENTATION

All Trophies not collected during the event weekend will be taken back to the RHL Activities Ltd offices,

where they can be collected in person.

Any competitor wishing to have a Trophy posted to them, will do so at their own expense, with

payment of the postage and packing fee, payable in advance to RHL Activities Ltd.


2026

PRIZE MONEY – ADULT CLASSES

POSITION OVERALL

QUAD SOLO

SIDECARS OVERALL

SOLOS

1 ST £600.00 £200.00 £1,500.00

2 ND £350.00 £150.00 £1,000.00

3 RD £250.00 £100.00 £750.00

4 TH £150.00 £300.00

5 TH £100.00 £200.00

6 TH £80.00 £175.00

7 TH £70.00 £160.00

8 TH £60.00 £150.00

9 TH £50.00 £140.00

10 TH £40.00 £130.00

PRIZE MONEY – PAYMENT

‣ All Prize money will be paid directly to the PayPal account used when paying for your online

entry.

‣ 2 Man and Sidecar Prize money will be paid in full to the PayPal account used when paying

for your online entry.

In the event RHL does not hold PayPal information, the RHL accounts team will email you direct

requesting bank account details.

All prize money will be paid within 14 days of all relevant bank/PayPal details being received/held by

RHL Accounts Office.

FREE ENTRY

Solo Adult overall winner will be eligible for a free entry for 2027, if entered prior to the 31 st of March

2027.

Solo Quad overall winner will be eligible for a free entry for 2027, if entered prior to the 31 st of March

2027.


2026

COMPETITOR ENTRY PROCESS

ONLINE ENTRIES

All entries are through the online entry system at www.rhlactivities.com

You will have ten minutes to complete your entry from beginning to payment, so ensure you have

checked your Competitor Account, and it is all up to date, prior to commencing application.

COMPETITOR PROFILE

To ensure a smooth entry process we would advise you carry out the following steps, prior to

application:

1. Create an/Update your RHL account, making sure the following is up to date and correct:

‣ Name (This name must be the exact name displayed on your Competitor Licence, if you

have one.

‣ In the case of Youth Competitors, the account name is to be in the name of the

Competitor, not the parent/appropriate adult.

‣ Address

‣ Date of Birth

‣ Photo – This must be a passport style photo, with no hat and must clearly show your

face. Glasses are acceptable if you permanently wear glasses, no Sunglasses please.

Plain background for photo.

‣ Ensure the photo is of yourself and not of someone else.

‣ Your account is unique to you and cannot be used for multiple applications within the

same household/family/friend unit.

YOUTH COMPETITOR APPLICATIONS

‣ Youth applications are to be completed by the legal guardian/parent who complete an

additional section within the application process.

‣ Please remember when completing a profile on the RHL website, it is for the Competitor not

the legal guardian/parent.


2026

2 MAN/SIDE CAR APPLICATIONS

‣ These applications consist of two Competitors

‣ Each Competitor will need to create their own RHL Competitor Account

‣ Competitor 1 will need to have the email account of Competitor 2, as this is required during

the application process.

‣ The application consists of two stages:

Stage 1

‣ Competitor 1 completes a full application, which will include the:

• Race Number Selection

• Licence Declaration/Day Licence purchase for them personally.

• Transponder Number

• All requests to hire or error messages in connection with the Transponder

will go to Competitor 1 only

• Machine Details and Sponsor

• Payment for the entry and any Day Licence they may have purchased.

‣ Upon payment of application by Competitor 1, Competitor 2 will receive an email

notification asking them to carry out their part of the application.

Stage 2

‣ Competitor 2 will receive an email with an embedded link to complete the second

part of the 2 Man/Sidecar Application.

‣ The link is time sensitive and will automatically expire 24hrs from the date and time

the email was sent by the online entry system.

‣ Competitor 2 to click on the embedded link and complete the application relating to

them, which includes Licence declaration/purchase of day Licence.

‣ Once Competitor 2 has completed the second stage of the application, the system

will automatically link the two applications together and recognise them as a

combined complete application for processing.

Processing of application, will commence as soon as the online system recognises the

two competitor applications have been received for the discipline entered, i.e. 2

Man/Sidecar

Expiry

If the second Competitor does not complete their application within the 24-hour period,

the whole application process will have to be recommenced, as Competitor 1’s

application will also expire as INCOMPLETE


2026

APPLICATION

Once you are ready to complete your application, please go to the RHL online entry system as shown

above:

You will have a maximum of ten minutes to complete the application from start to finish after which

the application will time out, and you will have to start the process over again.

‣ The online entry system is a click through process.

‣ You will see all class options but only be able to click through and enter the class you are

eligible for.

‣ The fields will automatically populate with name, address, telephone number, date of birth,

transponder (if you have entered a transponder number in your profile).

‣ You will select a Competitor Number. This is not a confirmed number until your application is

processed, and you receive an Electronic Welcome pack from the Competitor Administration

Team confirming all the details contained within your application.

Competitors who submit incorrect/incomplete applications may lose their chosen number.

‣ Competitors who do not have a Transponder will be able to hire a Transponder through our

Timing partner and this will be notified to you, upon receipt of your application for processing

by our Competitor Administration Team.

‣ You will be asked if you have an accepted licence. Competitors who declare their accepted

Licence number must ensure the Licence is valid and for the correct discipline.

‣ Licences declared are validated through the relevant licensing bodies.

‣ If you do not have an accepted licence, indicate this through the online system and a request

for a day licence will be automatically contained within your application.

‣ Non-UK applicants who purchase a Day Licence will automatically receive a refund, pending

receipt of their appropriate purchase of international insurance at a cost of £50.00.

‣ Bike information – This plays a vital part within the event and speeds up the Technical Control

process when you are on site.

‣ In the case of Youth Competitors - parents/appropriate adult please ensure you do not

overwrite the already populated name with your own name, when it shows the entry name.

The parent/appropriate adult will enter their name further on during the application, which

will be clearly identifiable.

‣ Sponsors – Maximum of 35 characters to include spaces. To show additional sponsors please

input a / before each one.

‣ Payment portal is through PayPal; you do not have to have a PayPal account but can login to

PayPal as a guest.

‣ RHL have agreed with PayPal, for those who hold a PayPal account and are eligible with PayPal,

can choose the PayPal – Pay in instalments option. This is controlled through PayPal and RHL


2026

have no jurisdiction over who is eligible for the instalment option, RHL have just agreed to the

payment terms from a receipt perspective.

APPLICATION PROCESSING

Upon receipt of your online application by our Administration Team, the application will be processed

as follows:

1. Payment Verification - Accounts team will verify the payment made and update the system

to allocate a pending space, which will put the application into processing.

2. Photo

3. Transponder

4. Licence

Applications will remain in processing while it passes through each verification stage. During periods

of high demand applications may remain in processing for longer than usual as our Administration

Team works through large volumes of entries. Every application is reviewed in the order it is received,

and the system will only progress once all information is supplied by the competitor.

At each of the steps from 2 – 4 our system will send an automated email, notifying you of any errors

and will notify you in the order above, so for example

Application has Photo Error - Photor Error Email will be issued and your

Entry will show it has an Error on your account.

Photo Error is corrected by the applicant through notification to the RHL Administration Team of a

Photo on Profile or sending Photo via email. Application goes back into processing, for the next stage.

If the next stage has an error, the same process will be repeated as above, but with a different error

email sent through the online system.

Once your application has been completely verified by our Competitor Administration Team, you will

be issued with a Parc Ferme position, the race number requested confirmed, and a Welcome Pack

emailed out to yourself. Your online account will show the application as Complete.

Once submitted, an application can no longer be updated by a Competitor. All changes must be done

by the RHL administration team.

Please Email: Competitor@rhlactivities.com

COMPETITOR ENTRY - TRANSFER

Competitor entries are non-transferrable to a person or against a future application, no exceptions.

Withdrawal of Entry can be done, as stated under the section stated WITHDRAWAL – EXPIRY.

Withdrawal of Entry on medical grounds – please see Medical Exemption.


2026

LICENCES

ACCEPTED

All classes are open to any eligible Competitor holding a current Licence issued by the following

bodies:

‣ Auto Cycle Union (ACU)/Day Licence

‣ Scottish Auto Cycle Union (SACU)/Day Licence

Competitors who hold an accepted Licence can manage their Licence through their relevant members

portal.

When renewing and asking about Club affiliation membership, you can select RHL as a Club, which will

then give RHL access to verify your Licence and disciplines contained within this.

INTERNATIONAL INSURANCE – EUROPEAN AND INTERNATIONAL

COMPETITORS

‣ Start Permissions to be supplied by FIM/FMNR of the country for which the Competitor

holds the passport.

DAY LICENCES

United Kingdom resident Competitors can purchase a Day Licence during the online entry application

process at a cost of £20.00 through the online entry process.

Day Licences can be purchased by all eligible Competitors.

Competitors over the age of 70 will need clearance from The Permitting Body to compete.

RHL will notify the Permitting Body of any Competitor over the age of 70 and they will then correspond

directly with the Competitor.

Day Licence -non- refundable and non-transferable and can only be purchased by UK domiciled/passport

holder.

Electronic Day Licence lodged with the Permitting Body. A Competitor may request a copy by email

to Competitor@rhlactivities.com


2026

TRANSPONDERS

‣ All Competitors must have an electronic Transponder timing device to compete.

‣ Competitors who do not have their own Transponders must hire within seven days of

completion of online entry application.

‣ Online entries cannot be processed without valid Transponder information.

‣ Entry applications will automatically expire seven days after commencement of processing if

no Transponder information is provided/updated by HS Sports in case of hire.

‣ Online Entry applications will be automatically updated for participants who hire a

Transponder by our Timing Partner.

‣ Multiple use Transponder:

If a competitor is using a Transponder on multiple machines, it must be fitted to the next

machine within 1 hour after completing the first race in which it was used.

Competitors will be granted access to the Parc Ferme under escort from RHL Technical Team.

Please report to the RHL Event Control to arrange this.

OWN TRANSPONDER

‣ Competitors can use their own Transponders if they are manufactured by AMB/MyLaps.

‣ If a Competitor wishes to use their own Transponder, they must enter their

Transponder number during the application process.

‣ Only Mylaps MX Transponders can be used. NO RED/CAR BIKE OR KARTING

TRANSPONDERS.

TRANSPONDER HIRE

The Weston Beach Race Timing partner is:

HS Sports

Tel: 01260 275708

Email: westonbeach@hssports.co.uk

WWW https://www.transponderhire.co.uk/hire-your-transponder/

Please refer to the timing company for terms and conditions relating to refunds and administration

charges: https://www.transponderhire.co.uk

TRANSPONDER HIRE FEE

‣ Hire Before Midnight 21 st September 2026 £45.00

‣ Hire from 1 st October £50.00

‣ Additional administration charge for any Transponders hired over weekend £20.00

TRANSPONDER DEPOSITS

‣ Security Deposit of £150 secured against credit Card.

‣ THERE IS NO CASH SECURITY DEPOSIT FACILITY AT THE EVENT.

‣ Security deposit released to Credit Card upon safe return of Transponder.

‣ If Transponder is not returned Security Deposit will be taken by Timing Company as payment

for lost Transponder.

‣ Any Competitor who fails to return a Transponder to the Timing Company will have their

account with RHL suspended, until the situation is rectified.


2026

HIRED TRANSPONDER COLLECTION

‣ Hired Transponders must be returned to the Timing Building as soon as Competitors have

completed their last race.

‣ Upon return of Hired Transponder, the Timing Company will release the charge on the Credit

Card used to secure the deposit.


2026

RACE NUMBERS

COMPETITOR NUMBERS

‣ Competitor numbers can be selected by the competitor during the online application process.

‣ Number choices are subject to availability and may be changed by the Race Team if required.

‣ Final Competitor numbers will be confirmed and displayed on your Competitor Profile

Information which will be emailed out to all Competitors as confirmation of their entry.

‣ Competitor numbers once allocated cannot be amended.

‣ Competitor numbers must be clearly displayed on the FRONT NUMBER board and SIDE

PANELS of the bike.

SEEDED

SOLO - Top 30 Finishers - 2026

QUAD - Top 10 Overall Finishers - 2026

The above Competitors will have their position number automatically allocated to their Competitor

Profile for utilisation in 2026.

Please refer to page 12 for entry deadline.

Online entry system will release any Seeded number not utilised by 31.03.26 without exception.

FRONT NUMBER BOARD

Front Number Board must be White Background with Black numbers.


2026

PARC FERME

PLACEMENT ALLOCATION

The Parc Ferme is split in to colour coded areas, which dictate the races. Each colour coded area is

broken down into rows and when a competitor receives their Welcome Pack, their Confirmation

Document will clearly state their Area and Row, in which they will be required to place their machine.

The Parc Ferme placements are allocated by our Competitor Administration Team. Allocations shall

be determined in accordance with the competitors results from the previous year.

Spaces within the Parc Ferme are allocated in order of priority of receipt, along with experience and

race history.

The results from the previous year for the overall top 30 Competitors in the Solos and top 10

Competitors in the Quads, will be allocated in order of application and position, for those Competitors

who enter prior to the Seeded Number deadline date 31.03.26. Seeded Competitors entering after

this date are not guaranteed a front row within the Parc Ferme.

All applications thereafter will be allocated according to experience and race history and space

available.

Designated rows are allocated within each class for new Competitors and Parc Ferme positions will

be allocated in order of receipt of a complete application and racing history, that can be researched

by our administration team.

Parc Ferme placements once issued cannot be amended.

PROCESS

The Parc Ferme is a sterile area where the Competitor will park their machine directly after being

processed through the final stage of Technical Control.

Competitors will hand over their fully completed Environmental and Technical Control document to

the Parc Ferme Team.

Upon entering this secure area, Competitor must ensure the following prior to placement of their

machine in the Parc Ferme.

‣ A fully charged Transponder is affixed to their machine prior to entering the Parc Ferme

‣ The machine is race ready

‣ The machine is fuelled

Competitors may use a small block of wood to support their bike, or they may position it using an

alternative safe method.

Once a competitor has put their machine into the Parc Ferme, they will not be able to enter until the

day of their racing.

On the day of racing, Competitors will be permitted to enter the Parc Ferme circa 5 minutes prior to

racing.


2026

PARC FERME STORAGE

Competitors competing on the Saturday of the event, who wish to store their bike after racing for

safe keeping, within the sterile area, may do so by requesting in advance to

Competitor@rhlactivities.com.

DUAL RACE ENTRY

A Competitor who is competing in two race disciplines and using one Transponder, must go to the

Machine Technical Area, located in front of the Parc Ferme, one hour after racing with the Transponder

that they wish to affix to the second machine. The Competitor will be escorted to the machine located

in the Parc Ferme for them to affix the Transponder and will then be escorted out of the Parc Ferme.

Please ensure you have your secondary Competitors pass with you to enable our team to verify your

entry prior to entering the Parc Ferme.

RHL INVITED COMPETITORS

‣ Competitors Invited by RHL will automatically be allocated rows within the relevant category

in the Parc Ferme.

‣ Invited Competitors will be with a race team/truck who will be displaying within the event

footprint.

‣ RHL invited Competitors will be allowed to have their bike on display up to 1.5 hours prior to

the race time commencement.

‣ Invited Competitors must register and carry out Technical Control on the Friday in line with

the Supplementary Regulations.

‣ Once vehicles have been presented for Technical Control the invited Competitor may take this

back to their truck to display.

‣ Invited Competitors machines must be in the Parc Ferme no later than 1 hour prior to racing,

failure to do this may jeopardise validity to compete.


2026

TECHNICAL CONTROL SYSTEM

TECHNICAL CONTROL DOCUMENT

A Technical Control form will be issued to you at Registration on the Friday of the event, when you

collect all your Competitor Passes.

This document will contain the following information, for our Team to process during the

Environmental and Technical Control process on the Friday of the event.

‣ Race Number

‣ Name

‣ Class

‣ Parc Ferme Place

‣ Frame Number

‣ Transponder Number

This is the information that will be contained within your Competitor Welcome Pack, please ensure

it is correct.

It is the Competitors responsibility to ensure their equipment and machine go Technical Control on

the Friday of the event.

There will be no Technical Control on Saturday of the event so please ensure you arrive on Friday so

that your machine is in Parc Ferme for your race.

PROCESS

Environmental and Technical Control is split into three sections:

‣ Control Point 1 - Environmental Mat, Helmet, Boots, Body Armour, Goggles

‣ Timing - Transponders – This is for the collection of Hired Transponders only

‣ Control Point 2 - Machine

To go through these check point areas, you must have your Competitor Pass and your Environmental

and Technical Control Document, which you would have collected at Competitor Registration

You must follow through the Control Points in order ensuring the RHL Team update your

Environmental and Technical Control Document at each Control Point. Failure to do this will result

in you having to go back to Control Point 1 and re-commence the whole process.

If at the point you enter the Parc Ferme it is found your Environmental and Technical Control Card

are not completed, this will be classified as invalid and you will not be allowed to put your machine

in the Parc Ferme, until this is rectified.


2026

CONTROL POINT 1

This is located at the Entrance to the Event Site, near to the Welcome/Competitor Registration

Offices and will be clearly signposted.

You will need to present the following for inspection/verification:

ENVIRONMENTAL - Environmental Mat

The Environmental Mat must be composed of an absorbent upper part and an impermeable lower

part. It is compulsory to use an Environmental mat (or other effective and approved system) to prevent

sand and water contamination within the Pits/Work Area.

The Environmental Mat is a compulsory part of the Competitor Equipment and must be physically

verified. You will not be able to pass through Control Point 1, if this is not presented at this area, for

verification.

ENVIRONMENTAL - Goggles

These must be presented at Technical Control.

PERMITTED.

The use of Tear Off lenses on goggles is NOT

SAFETY - Helmets

Your Helmet has to be physically inspected, which means a member of the RHL Technical Team will

have to handle the Helmet.

Helmets bearing the ACU Gold or Silver sticker, in good condition and properly fitted must be worn by

all Competitors, unless under Start Permission.

You will be asked to place the Helmet on the table in front of a member of the Technical Team, for

them to carry out inspection of the Helmet.

In line with the permitting body Sporting Code any Helmet that fails Technical Control will be examined

to see if the appropriate ACU Helmet sticker can be issued. If this is the case the Competitor will be

required to pay a fee of £5.00, which will be passed on to the ACU.

Helmets that are not on the ACU Safety accreditation list

‣ Helmet will be confiscated and tagged with an identification tag – which will have a unique

reference on it.

‣ The Competitor will have a wristband affixed to their wrist, which will have the same reference

number as the identification tag of their confiscated helmet. DO NOT REMOVE this wristband,

you will need to show the wristband upon collection of your helmet.

‣ The Helmet will be taken to the Welcome Office for safe keeping, pending collection by a

member of the Event Administration Team, who will collect and store in a sterile area

contained with the Event Administration Compound.

‣ Non-compliant confiscated helmets cannot be collected until after the race you are competing

in. If you are competing in multiple races, it will be able to be collected after your last race.

‣ To collect your helmet, proceed to the Event Administration Compound and ask Security to

escort you to the Event Administration Offices.

‣ At the Event Administration Office, you will be asked to show your wristband and the helmet

relating to the reference shown on your wristband will be retrieved from storage and handed

over to yourself.


2026

‣ Upon handover of the helmet your wristband will be cut off and you will be asked to sign a

Helmet Return Form.

‣ Helmets not collected at the event by 17.00 on the Sunday of the final day of racing will be

taken back to the RHL Offices in Abergavenny for collection from there.

‣ If a Competitor wishes their helmet to be posted to them, they do so at their own risk of

damage and at their own cost. All postal costs to be paid in advance to RHL.

A Competitor who has failed this section of Technical Control will have to produce another Helmet

before carrying out the remainder of the Environmental and Technical Control procedures

A Competitor who fails to do this will automatically exclude themselves from racing, with loss of entry

and no recompense of fees.

SAFETY - Boots

You will be asked to put your Boots on the table for a visual inspection. Appropriate knee length

Motocross/Enduro Riding Boots are required.

SAFETY - Body Armour

Body Armour must be compliant as follows:

‣ EN 1621-1, Level 1 or 2, for shoulders, elbows and knees

‣ EN 1621-2, Level 1 or 2, for the back: CB (Central Back) and FB (Full Back)

‣ EN 1621-3, Level 1 or 2, for the chest. You will be asked to put your Back and Chest

Protector on the table for a visual inspection.

SAFETY - Gloves

Appropriate Motocross/Enduro Riding Gloves – These do not form part of the Environmental and

Technical Control Process.

If any of the above items are not present when you attend this Control Point, you will not be able to

proceed to the next Control Point.

TRANSPONDER - TIMING

This is located at the Timing Offices, located halfway up the promenade on the Right-Hand Side.

Only Competitors who have hired a Transponder need to go to this area prior to proceeding to

Control Point 2, where they will collect their hired Transponder.

CONTROL POINT 2

This is located at the entrance to Parc Ferme.

Competitors cannot pass to Control Point 3 until they have passed through Control Point “1” and “2”

(if applicable). Failure to adhere to this will result in the Competitor being turned away and having

to restart the process in order.


2026

NUMBER BOARDS

‣ Competitors Must ensure that their Competitor Number or Number Boards meet all the

requirements set out within the regulations. Failure to comply will delay their Technical

Process, as they will need to correct these issues before entering Parc Ferme.

‣ Competitors Must ensure that their displayed machine number matches the number shown

on their Technical Card. Failure to comply will delay your Technical Process until the

discrepancy is corrected.

‣ Competitor’s Must ensure their Number Boards reflect the correct colour stipulated within

the Regulations. Failure to comply will delay your Technical Process until the correct colours

are applied.

‣ Competitors who do not meet the above requirements will be sent away to make corrections

before Technical Control can be completed.

MACHINE

Please ensure the last four digits of your frame number are contained within your Technical

Document, before presenting your machine to the Technical Officers.

Enduro Bikes are permitted to compete; however, they must comply with all machine preparation

requirements listed below.

TYRES

2-Wheeled Machine

‣ Sand Tyres are permitted.

Quads and Sidecars

‣ Maximum Tyre size – 26”

‣ Scoop/Paddle Tyres are not permitted

Competitor Numbers

‣ These must be clearly displayed on both the Front Number Board and Side Panels.

‣ Reflective Front Number Board and Side Panels are not permitted.

‣ Front Number Boards must be White Background and Black Numbers - Side Number Boards

must be consistent with the front.

Chain Guards And Cut Outs

If the primary transmission is exposed, it must be fitted with a guard as a safety measure.

All Sidecars and Quads must be fitted with Cut Out Lanyards.


2026

LAMPS AND SIDE PANELS

Direction Indicators and Wing Mirrors must be removed.

Other glass and plastic lenses must be taped over.

Side Stands must be removed, this includes welded side stands, these must be removed prior to the

event.

SOUND TESTING

Sound Testing may be carried out during this section of Environmental and Technical Control.

Sound level measuring will be in line with ACU Technical guidelines.

Any Competitor whose machine fails the Sound Testing or refuses to have their Machine Sound Tested

will be classified as failing Technical Control and will not be allowed to race.

The Machine will be confiscated and stored in a secure area, ready for collection at the end of racing

on the Sunday of the event.


2026

Rider Checklist

Make sure you’re race ready by checking off this simple checklist.

Before you leave have you made

sure you have:

Your Machine

ACU approved Helmet

Your Boots

Read your Confirmation

Something to prop your bike

up in Parc Ferme

Your Environmental Mat

Your Body Armour

Technical 1 checklist have you:

Signed on and received Tech

Card (Without this you cannot proceed)

Got your Environmental Mat

Got your Boots

Got your ACU approved Helmet

Completed Technical Control

Point 1

Hired a Transponder (If yes please go to

the timing Hut to collect)

Brought your own Transponder

(Please go to Technical Control 2)

Move to Technical 2 if you have completed

all other Technical Control areas

Technical 2 checklist is your:

Front & Side Number Boards

Correct

Number Correct

Chain Guard Fitted Properly

Bike Correct for this Class

Side Stand Removed

Brakes Working

Lights Taped Up (Enduro or Adventure

Bikes only)

Kill Switch Working

Bar Pad Attached

Throttle Working

Transponder Charged

Bike Fueled

If you have not completed each stage, you will be

unable to place your machine into Parc Ferme. If your

machine isn’t placed into Parc Ferme and your kit isn’t

up to code you will be unable to compete.


2026

PITS

LOCATION

The Pits are located on the beach, directly alongside the Tropicana Café – Marine Parade.

The area will be fenced off, and security will control the access points.

LAYOUT

‣ The Pits will be marked out with clearly defined Access Lanes.

‣ The Access Lanes must always be kept clear and free from work tools.

‣ Competitors will be permitted to set up their work areas around these lanes.

‣ Designated areas within the Pits may be marked for Star Competitors.

‣ Space within the Pits is limited, please be mindful of your fellow Competitors.

‣ Due to the location of the Pits, in extreme weather the use of Easy-Ups will not be allowed.

ACCESS – PROMENADE – NO TOOLS OR EQUIPMENT

NO person under the age of 18 is allowed into the Pits area, unless they are a competitor and only

during their race. Competitors under the age of 18 will not be allowed in the PITS outside of these

times.

‣ Mechanics with no tools or equipment can access the Pit Area via Security Pass Control –

located at the entrance to the beach off the promenade.

‣ Mechanics with tools and/or equipment will need to access via the secondary entrance located

at the rear of Parc Ferme and will be clearly signposted.

‣ Only those persons wearing the Passes shown on the Pass Control Board will be allowed into

this restricted area.

‣ Youths under the age of 18, wearing a Mechanic Pass will be refused entry to the Pit Area.

‣ Our Security are there for your safety. If you do not have the correct pass, you will be

refused entry.

‣ Any person found to be carrying a wristband will have it immediately confiscated and will not

be allowed to proceed to entry to the Pits Area.

‣ Only those persons with Mechanic or Competitor passes can enter this area on the day of their

racing. The passes allocated at registration will dictate the days Mechanics/Competitors are

allowed into the Pits.

‣ Persons entering this area must have appropriate footwear. Open Toe Sandals and Platform

footwear are prohibited.

Persons accessing this area acknowledge they are entering into a restricted area and acknowledge

Motorsport Can Be Dangerous and RHL cannot be held responsible for any injury that may occur

whilst within this area.


2026

PIT LANE

This is not part of the Pits. Pit lane will be clearly marked with PROHIBITIED AREA NOTICES.

Refuelling, goggle change, mechanical work etc., carried out in this area will be classified as Outside

Assistance.

PITS SET UP

‣ Pits will be open from 07.30am on Saturday and 07.30am on Sunday.

‣ No equipment, Easy-Ups or pit set ups are permitted prior to the day of the Competitor’s race.

‣ Mechanics can set up in the Pits on the morning of their Race.

‣ To gain access to the Pits, Mechanics will need to access the event site, through Pass Control,

located at the Main Entrance to the Event Site.

‣ Access will only be granted to those persons who are in possession of a Mechanic or

Competitor Pass.

‣ Persons entering this area must have appropriate footwear. Open Toe Sandals and Platform

footwear are prohibited.

‣ All Easy-Ups and equipment must be removed from the Pits within 30 minutes of end of

Competitor Racing.

‣ Ensure ENVIRONMENTAL MAT is used within this area. Failure to comply will result in the

Competitor forfeiting the right to have their results published and will be classified as a Non-

Starter.

‣ No Easy-Ups are permitted if weather conditions are deemed unsuitable.

PITS ACCESS – MECHANICS WITH TOOLS AND EQUIPMENT

‣ Pits will be open from 07.30am on Saturday and 07.30am on Sunday.

‣ Access to the Pits is via the Beach at the rear of Tropicana.

‣ THERE IS TO BE NO TOOLS/FUEL/CARTS TO BE BROUGHT THROUGH THE MAIN SITE

ENTRANCE – THIS IS A STRICT SECURITY IMPLEMENTATION

‣ Please ensure you have the relevant passes to access this prohibited area.

TEMPORARY STRUCTURES

The maximum space per Competitor for any Temporary Structure is 3m x 3m. Any persons setting up

a Temporary Structure must ensure it is secured to the ground correctly.

In the event of winds and bad weather Temporary Structures may not be permitted and you will be

instructed by the RHL Health & Safety Team to take down any Temporary Structures. Failure to comply

with instructions from the Health & Safety Team may result in the Competitor not being allowed to

race.

SPEED LIMIT

Riding in the pits is restricted to a speed limit of 5mph or less – Walking Pace.

Any Competitor found to be in breach of this speed limit will receive penalties as set out under Rule

Infractions.


2026

SIGNAL AREA

There is a clearly identified area in the PITS for signalling.

This is a controlled Access Area, with only Competitor and Mechanic Passes allowed in, for the race in

which their pass relates. Access is prohibited outside of the race in which the Competitor is competing.

SMOKING

Smoking in the pits is not permitted. Any person found smoking will result in their associated

Competitor, forfeiting the right to have their results published and will be classified as a NON-FINISHER.

ENVIRONMENTAL COMPLIANCE OFFICERS

Environmental Officers will be located within the Pits Area, monitoring the following:

‣ Environmental mats are in position and being used.

‣ Environmental mats must be used in areas of re fuelling.

‣ Tyres are not left on site and taken home by the Pit Crew.

‣ Waste Oil and Coolants and appropriately disposed of in the Waste Units provided or taken

home by the Pit Crew.

‣ Cable Ties are removed from the Area and all refuse removed.

‣ Tear Offs are not being used.

‣ Environmental Officers are there to assist you and will advise accordingly of any contravention

and ask for this to be rectified. Failure to comply will result in the Competitor forfeiting the

right to have their results published and will be classified as a Non-Starter.

The event is held on a natural resource and the regulations allowing this to happen, must be adhered

to.

ENVIRONMENTAL – REFUELING

Refuelling can only take place in the Pits. Under no circumstances can a competitor refuel at any

other area of the race circuit. Spill Mats must be used and in position during refuelling.

Only BSI (British Safety Industry) – refuelling containers/quick fill can be used.

SAFETY

Please ensure you adhere to the following within the Pits Area:

‣ NO Smoking

‣ NO Alcohol

‣ NO Standing on elevated objects or climbing

‣ NO Dogs in the pits

‣ NO Pushchairs or infants or babes in arms

‣ NO Persons under the age of 18 unless a competitor and then only at the time of their race

‣ NO Wheelchairs or mobility scooters/aides

‣ NO Open Toe Sandals or Flip Flops


2026

TRACK

OVERVIEW

For a preview of the 2025 course and event footage, please visit our official YouTube Channel:

https://www.youtube.com/@RHLActivitiesLtd/videos

‣ A purpose-built course, made up of jumps and rhythm sections.

‣ Length of the full course is approximately 7k.

‣ The course is split into sectors, each with its own Race Crew and Marshals.

‣ The Racetrack has medical lanes which must be kept clear at all times.

‣ Dedicated Medical Tunnel.

‣ Dedicated Spectator Access Tunnels.

COURSE - YOUTH 125/250 – 85BW/85SW

This class will use part of the race circuit, and their race will be 1.5 hours.

COURSE - YOUTH 65CC


COURSE - VINTAGE


COURSE - ADULT SOLO – QUAD - SIDECAR

2 Wheel Solo class will use the whole of the race circuit, and their race will be 3 hours.

Quad/Sidecar will use the whole of the race circuit, and their race will be 3 hours.

All race times/lengths are subject to change.


2026

RACING - OVERVIEW

COMPETITOR BRIEFING

‣ A copy of the Competitors Briefing will be contained within your Competitor Welcome

Pack; please make sure you read this.

‣ Onsite Competitor Briefing will take place 15 minutes prior to your race, directly in front of

Parc Ferme, by the RHL Event Control area.

‣ All Competitors must ensure they attend the Briefing.

PARC FERME

‣ Competitors will be admitted to the Parc Ferme circa 5 minutes prior to racing.

‣ Competitors will be escorted from the Parc Ferme by the RHL Lead Quad. Under no

circumstances must competitors overtake the Lead Quad, during the time they are being

escorted from the Parc Ferme down to the bottom of the Beach Ramp.

‣ There are penalties for any Competitor overtaking the Lead Quad.

‣ The RHL Lead Quad will escort Competitors from the Parc Ferme, through a Sterile Fenced

area, into Security Controlled fenced lanes, through the Event site, down on to the beach via

the Beach Ramp.

‣ Under no circumstances must any Competitor overtake the RHL Lead Quad, whilst being

escorted down to the Start Gate, located on the Beach.

‣ Once the RHL Lead Quad has escorted the Competitors on to the Beach and the Lead Quad

has moved the escape lane provided for it, Competitors can then overtake on their continuous

journey on the beach to the Start Gate.

START GATE

‣ On arrival at the Starting area, located on the Beach, Competitors will assemble behind the

Start Gate, composed of Heras Panels, in order to ensure that all Competitors are “on the

beach” for the start of the race.

‣ Competitors who are first to arrive on the Beach, may be subject to a waiting time of up to 10

minutes whilst the remaining Competitors leave the Parc Ferme.

STARTING THE RACE

‣ The Starters Red Flag will be replaced by a Green Flag, once all Competitors are deemed to

be on the Beach.

‣ The Start Gates will open between 30 – 60 seconds from the raising of the Red Flag, when

Racing will commence.

CLASSIFICATION OF A FINISHER

‣ All Competitors completing one full lap will be included in the results.

‣ At the start of the race the clock will show the respective race duration time.

‣ The race will be finished after the first Competitor has passed the Finish Line, once the race

time has lapsed.

‣ Finish positions are dictated by the number of laps each Competitor completes.


2026

REGULATIONS

The Event is run under the following:

‣ ACU

‣ RHL Supplementary Regulations

‣ RHL Final Instructions

RACE CREW

The Race Crew comprises of the following:

‣ Race Director

‣ Clerk of the Course

‣ Assistant Clerk of Course

‣ Sector Assistance Clerk of Courses

‣ Chief Marshal

‣ Sector Marshals

‣ Race Steward

‣ Race Secretary

‣ Incident Crew

‣ Timing Team

‣ Recovery Team

Overall control of racing is carried out by the Race Direction.

Abuse of any Race Crew, Officials, Medical by a Competitor or person associated with the Competitor

will result in exclusion from the overall Race Results and a ban from entering the Beach Race for 12

months and in extreme cases a lifetime ban.

YOUTH RACES – 65/85 CLASES

During these races there will be designated race team personnel who will assist in picking up and

assisting youth Competitors, who may find themselves in difficulty during racing.

No parent/responsible adult related to the Competitor will be allowed on the Live Race Track.

Failure to adhere to this may result in the Competitor being classified as receiving Outside

Assistance.

In the event of a severe racing incident the person connected to the Competitor must approach the

nearest Race Track Official, who will then radio through permission to enter on to the Live Race

Track.

SOUND BOARDS

A Sound Board will be displayed with the Competitor number, at the Finish Area. You have one full

lap to pull into the Pits to fix the problem.

Failure to adhere to the above will result in disqualification.


2026

RACING - FLAGS

YELLOW

A Yellow Flag is used to warn you of oncoming hazard.

Please slow down and adjust your position on the course for your safety and that of others,

including medical teams and other Competitors.

RED

In the event of a serious incident occurring, the race may be held under a Red Flag until the incident is

either clear or the course is re directed. This will likely be a series of Red Flags across the top of a dune

or near the incident.

BLACK

Any Competitor who is disqualified will be Black Flagged on the finish line and their race number clearly

displayed on a number board.

WHITE

There will be a series of White Flags in static position along the Start Straight, to indicate the sterile

Medical Lane.

RED & WHITE - MEDICAL

In the event of an incident requiring medical attention a Medical Flag will be waved along with a Yellow

Flag to indicate to the Competitors there is medical team on the track within that sector. Please slow

down and adjust your position on the course for your safety and that of others, including medical

teams and other Competitors.

ROLE OF FLAG MARSHAL/OFFICIAL

The Marshals and Race Officials are there for Safety.

It is not the role of a Flag Marshal to assist Competitors.

Marshals must be free to be able to signal obstructions to warn oncoming Competitors.


2026

RACING – BEACH RECOVERY

The Beach Recovery Team are there to recover any broken-down bikes and their Competitor along

the race track and return them to a safe area.

There is a minimum of three Beach Recovery Teams with the ability to transport machines off the

track, returning them to a safe area.

MECHANICAL BREAKDOWN

‣ Competitors who experience mechanical breakdown must make their way to the centre of

the Race Circuit with their machine.

‣ Spectators may be within this area – Please proceed with Caution.

‣ There is strictly no riding in this part of the Race Circuit. Competitors found to be riding their

machine will be instantly disqualified.

‣ To access this area a Race Official or RHL Incident crew will break the Crowd Control Barriers

to allow you to exit off the Live Circuit.

‣ Beach Recovery will either be informed by Radio of your position or will visually see you.

‣ Beach Recovery will load two-wheel machines on to a trailer and three- and four-wheel

machines will be towed.

‣ Competitors who have not been involved in an incident will sit on their respective Machines

and will be taken to the designated drop off point, which is opposite the Pits.

‣ Competitors must get their machine from the Beach Recovery Drop off Point to the Pits

prior to commencing work on the machine.

COMPETITOR INCIDENT

‣ In the case of a machine being recovered with no Competitor, the machine will be taken to

the RHL Compound for safe keeping. This would occur where a Competitor has been

involved in an incident and is being transported to the Event Medical Compound Area.

‣ To retrieve the machine from the RHL Compound the Competitor will need to show their

Competitor pass and answer security questions associated with the application.

MACHINE RETRIEVAL

Any machine within the RHL Event Compound at the end of the event that has not been retrieved by

the Competitor will be taken back to the RHL Company Offices.

The Competitor at their own expense will have to arrange for collection of the machine.


2026

ELECTRONIC TIMEKEEPING

TIMING

‣ Electronic Timekeeping will be used throughout the duration of the Race.

‣ You will need an electronic transponder timing device to compete.

‣ A Timing Loop will be placed at the finish area.

‣ There will be no manual lap scoring the Race.

‣ It is the sole responsibility of the Competitor to ensure their machine is affixed with a fully

charged Transponder.

‣ It is the sole responsibility of the Competitor to ensure their Transponder is fully charged.

TEST LOOP

A Test Loop is set up at the entrance to Parc Ferme to ensure your Transponder registers with the

Timing System.

If your Transponder fails to register when passing through the Timing Test Loop area, you will not be

allowed to proceed through to Parc Ferme until the problem is rectified.

SPLIT SECTOR TIMING

There will be split sector timing.

The Race Circuit will be split into time monitored sectors. This is for the purpose of carrying out

reviews and investigations of lap times.

Results may be amended accordingly, as a result of these investigations and may result in

disqualification, of any person whose lap time results show an inconsistency based on the analysis of

the split sector times.

Investigations will be carried out in the case of evidence provided to the Race Team by the Timing

Team, of a Competitor who shows anomalies in their lap and split lap times, resulting in possible race

infraction.

A Competitor who is found to have course cut, swapped machines, swapped transponders or carried

out any other illegal race action will be automatically disqualified and their name and results

removed from the Official Published Results.

All Competitors who have been disqualified will show as DQ on the published results and the reason

for their disqualification.

Competitors who are disqualified for the above rule infractions will be automatically disqualified

from entering the Weston Beach Race the following year.

TIMING SCREEN

There will be a large Timing Screen situated opposite the Timing Building located on the lawn side of

the promenade.

LIVE TIMING

This is available through the following:

‣ https://speedhive.mylaps.com/LiveTiming


2026

ON SITE - MEDICAL

MEDICAL TEAM

A full medical team will be on site for the duration of the event.

There will be a fully equipped medical treatment unit located at the area of the site, known as Royal

Sands and is accessible through a security manned access point.

MEDICAL AREA

There will be a designated Treatment Area for all Competitors who sustain injury during racing.

This will be clearly identifiable and is located in a sterile area located at the top end of the Event site,

known as Royal Sands.

There are dedicated Medical Lanes within the Race Circuit, with strategically placed medical

crew.

Dedicated Medical Access Tunnel for ambulances to access the Race Circuit.

MEDICAL TREATMENT – ON SITE

Any competitor and or mechanic or any member of their party, or any member of the public that is

treated by any of the medical team whilst on site, acknowledge that the medical team, will share the

following information with RHL Activities Ltd, for their event records, these to include:

Name, Address, Age, Gender, Competitor Number, Location on Track/Event Site, Injury Sustained,

Treatment Received and if Hospitalised, the Hospital transferred to, along with any other information

our Health and Safety Officer, or our medical providers, deem necessary, in reporting of any incident.

A copy of the PRF (Patient Report Form) will be taken by RHL for retention on any person’s

correspondence file.

During assessment, the medical team may ask for only one member of the Competitors party to be

allowed within the assessment area, whilst the initial examination is taking place.

Any Competitor or member of their party who is treated within the Medical Area or is looked at on

the Race Track, acknowledges:

‣ The Medical team will share the medical information with RHL, who will pass this on to the

Permitting body if requested.

‣ RHL may share information held within its records, in line with its GDPR guidelines, with the

Medical team.

CONCUSSION

If a Competitor is involved in an incident which results in him/her being diagnosed by the Medical

Officer/Paramedic as suffering from/ suspected concussion, the Competitor is not permitted to

participate any further in that event.

RHL will notify the permitting body and all other sporting bodies as they deem fit.


2026

RULE INFRACTIONS

DISQUALIFICATION AND PENALTIES

Any Race Official who observes the following, will result in Disqualification/Loss of places/Exclusion

from Published Results for the Competitor.

‣ Course cutting

‣ Breaking the Track fencing to gain an advantage

‣ Outside assistance

‣ Change of Machine during racing

‣ Change of Competitor during racing

‣ Change of Transponder during racing

‣ Riding machine outside of Race Circuit

‣ Riding in Pits in excess of 5mph (walking pace)

‣ Riding in North Somerset Council Competitor Parking area

‣ Malicious damage – This will also incur costs of repair

‣ Environmental Mats not used

‣ Refuelling outside of Pits

‣ Smoking within the pits

‣ Use of Tear Offs

‣ Riding in the protected Dunes (Natural England)

‣ Verbal and or Physical abuse of any RHL Team member

‣ Overtaking Lead Quad

‣ Any persons within your party found to be climbing fences and entering live Race Track

The above is to be read with the ACU Regulations in respect of penalties.

REPORTING OF ABOVE INFRACTIONS

Any RHL Race Official or Environmental Official who observes any of the above infractions will radio

the Competitor number, Infraction and Location to Event Control.

Event Control to take the information and confirm with Clerk of Course Disqualification/Penalties.

PHOTOGRAPHY & VIDEO EVIDENCE

The event is filmed and photographed throughout the course of the weekend by RHL Media Team.

No consideration of third-party filming or photography will be considered by Race Direction outside

of the Official Media footage produced by the RHL Media Team.


2026

STATEMENT OF FACT

Any offence or breach of the rules contained within the Sporting Code, the relevant discipline

regulations, or appendices, or any supplementary regulations; howsoever caused if witnessed by a

senior event Official shall be deemed for purposes of disciplinary procedure as a “Statement of Fact”.

Senior event Officials will include, but not be limited to: Race Director, Clerk of the Course and his

Assistants, and Chief Marshal.

Any such Statement of Fact shall not be subject to protest or appeal.

The offence(s) shall be dealt with under section six of the National Sporting Code sub sections 6.08

and 6.09. Powers of the Clerk of the Course and Race Direction.

Penalties which may be given by the above-named officials in 6.08 and 6.09 are outlined in NSC section

10.03.2.3

Statements of Fact shall also include the decisions of Starter and Finish line Judges; Sound Inspectors

as already defined within the Code.


2026

SECURITY

SECURITY

There are security personnel on site throughout the event period. If you have any concerns during

the event weekend, please speak to a member of our security team, they will be easily identifiable.

PERIMETER FENCING

Any Competitor or persons associated with a Competitor found to be breaching the Perimeter

Fencing of the event, will be automatically expelled from Site. Such breaches jeopardise the safety

and running of the event.

If you see someone breaking the Fence line, please report to Security Team.


2026

SITE SAFTEY

MOTORSPORT IS DANGEROUS – PITS CONDITION OF ENTRY

It is a condition of entering the Pits Area that these persons enter acknowledging the risks of

Motorsport and absolve any persons connected with the promotion and or organisation and or

conduct of the Event, including the Owners of the land and Competitors from any liability arising out

of accident causing damage or personal injury (whether fatal or otherwise) whilst within this area.

Persons entering the Pits Area acknowledge they are entering an area which could cause harm and

acknowledge they will conduct themselves in a manner to ensure they do not put themselves in the

way of machines entering and leaving the area and also will not climb on fences or stand on

temporary equipment.

E-BIKES AND PUSHBIKES

The use of pushbikes and e-bikes by Competitors and Spectators anywhere within the events site is

strictly prohibited. Any competitor found using a pushbike or e-bike will be subject to disciplinary

action which may include disqualification.

ACTION COUNTERS TERRORISM (ACT)

ACT is a national safety initiative that reminds everyone to stay alert and report anything unusual.

Quick, calm action helps to keep the event safe and reduces the risk of harm to everyone on site.

4 C’S HOT

CONFIRM, CLEAR, COMMUNICATE, CONTROL

HIDDEN, OBVIOUSLY SUSPICIOUS, TYPICAL

Check if something is suspicious, move

people away, report it and keep the area safe.

RHT

RUN, HIDE, TELL

Run if safe, hide if you can’t run, and tell

emergency services when possible (999).

If you find an item unattended, decide on if it

may be a threat based on whether it is hidden,

looks suspicious and doesn’t belong.

SCAN

SEE, CHECK, AND NOTIFY

Stay aware, assess anything unusual, and report

concerns immediately.


2026

ENVIRONMENTAL

OUR GREEN POLICIES

For a few weeks of the year, the Seaside resort of Weston-super-Mare, which is host to the Weston

Beach Race, is transformed into one of the largest off-road motorsport events in the United Kingdom,

attracting up to 2,000 Competitors. The town of Weston-super-Mare can double in size when the

Weston Beach Race is held. We ask all Competitors to work with us in ensuring the future of this

natural race circuit.

NATURAL ENGLAND

Weston-super-Mare Beach and its surrounding habitat is protected by Natural England. RHL work

closely with Natural England and the Environment agency in both its licensing to host the event on

their natural asset and sustaining and protecting its future, both for the residents and visitors of

Weston and also to safeguard this natural race circuit RHL and its Competitors have the opportunity

to race on.

SAND MOVEMENT & REGENERATION

Part of RHL’s work with North Somerset Council is restoring the sand levels of the Beach at Westonsuper-Mare,

which gets eroded away during the year.

RHL work closely with North Somerset Council, with re distribution of the sand along the Bay, whilst

ensuring not only during the build of the race circuit, but during and on breakdown the impact on

the balance of the sediment across the bay, has a non-significant impact on the natural environment

of the race circuit.

The Weston Beach Race is part of the Weston Bay Beach and Dune Management Plan and we are

proud to be able to work with the local Council in this very important environmental and

maintenance plan, of the historic beach and surrounding areas.

The scale of the event is such that it is easy to forget, for the rest of the year, the beach and its lawns

and promenade are home to holiday makers, joggers, dog walkers, donkey rides and all the activities

naturally enjoyed within a seaside town.

Weston-super-Mare Beach and its surrounding habitat is protected by Natural England.

WASTE GENERATED AT THE EVENT

What we achieved in 2023

‣ Recycling Waste 75% Recycled

‣ Recycling Waste 25% Diverted From Landfill

‣ General Waste 100% Diverted from Landfill

‣ Unused Food This is given to local charities

RHL will always aim to improve on Waste and its end destination.

ENVIRONMENTAL MATS


2026

The Environmental Mat is a compulsory piece of equipment that must be used by Competitors. This

is to protect the Beach and waterways and all its living organisms from being contaminated, which

could jeopardise the future of the event.

The Environmental mat must be composed of an absorbent upper part and an impermeable lower

part. It is compulsory to use and Environmental mat (or other effective and approved system) to

prevent sand and water contamination within the Pits/Work Area.

TEAR OFFS

These are strictly prohibited. Due to the composition of Tear Offs, these can remain in the Environment

for decades and once they enter the waterways become a danger to all the species that live within.

CABLE TIES

The use of Cable Ties whilst not prohibited at present, we would ask Competitors to be mindful of their

use, ensuring any used to secure easy ups, awnings etc., once cut are picked up and taken home in

their own rubbish. Think could you use an alternative, like re-useable bungee straps.

Cable ties can cause untold damage to the natural sea life, if they enter the waterways.

IMPACT AND SUSTAINABILITY

For the Weston Beach Race to be sustainable, we all have a duty to make sure the Beach, its lawns and

promenade on which it is built, is looked after. With between 50,000 – 80,000 people visiting and

working across this temporary event site, reducing and controlling the impact the Weston Beach Race

has on its environment is a huge task.

This is a task we embrace, but we cannot do it without the help of all those involved within the event,

from the person who builds the track to the Spectator that comes to the event.

RHL has invested heavily in sustainability with the training and accreditation of key officials to FIM

Environmental Officers, enabling them to teach, train and make aware RHL and its team of its

Environmental and Sustainability responsibilities and that of the Competitor.

SUSTAINABILITY - EDUCATION

RHL work closely with local schools and colleges in bringing them to the Beach Race and working with

them on projects and career paths.


2026

PROTECTED DUNES

The Sand Dunes located at the Southern end of the Beach by Royal Sands are a Site of Special Scientific

Interest (SSSI) and are protected by Natural England. They play an important role in protecting parts

of the town from flooding by acting as a natural barrier against coastal flooding and rising sea levels

and storms.

Entering on to the Dunes along the side of the Racetrack, will be interpreted as intentionally and/or

recklessly damaging the special features of the SSSI area, including its flora, fauna and

geological/physiographical features. Such act is classified as criminal and can result in prosecution,

unlimited fines or even prison time, to the person and or persons who so breach the restricted area

boundary lines clearly signposted.

Unauthorised entry into this area also jeopardises the future of the Weston Beach Race. Please work

with us to protect these Dunes, preserve our beach, and help ensure the future of the Beach Race.


2026

ENVIRONMENTAL – LITTLE THINGS MAKE A BIG DIFFERENCE

TOILETS PROVIDED

Urinating outside of these facilities, can result in contamination of the local water supply, killing of

local wildlife and seriously compromises the future of the event.

WASTE UNITS AND LITTER

It is not okay to drop litter on the ground. Help us by placing your waste into the correct recycling

bins.

Remember if you drop something on the beach, it can be washed away into the sea, contaminating

our waters and natural habitats and the wildlife within.

RHL employ a dedicated team who work throughout the event, hand picking litter and depositing in

the recycling units.

CAMPING VILLAGES

Ensure you put all your rubbish in the waste units provided.

Chemical waste to be deposited in the relevant chemical waste unit.

Contaminated Waste – Tyres/Filters/Plastic gloves – Please ensure you take these home.

REUSEABLE AND BIO DEGRADEABLE CUPS

Bring your own reuseable cup to use if buying coffee/tea, from our vendors. They will be more than

happy to use your cup.

All our Caterers are encouraged to use bio-degradable/reuseable containers to serve food and drink.

ONLY USE WHAT YOU NEED

Do you need to use four napkins, when one with suffice. Think waste, think smart.

Our Caterers are asked to use pump dispensers rather than single use condiment sachets.

SINGLE USE PLASTIC

Bring your own bag. RHL distribute reuseable bags to the Competitors, we ourselves use these, they

are great and last for years.

We ask our Caterers to replace plastic cutlery with wooden cutlery.

BIODEGRADEABLE WIPES

Think do you need to use wipes, even Biodegradable wipes, which quickly breakdown into micro

plastics, are problematic environmental pollutants.


2026

WATER

There are two standpipes located on site, which have been treated in line with Water Regulations and

Guidelines. They are for cooking purposes and cleaning only.

There is no facility on the beach to wash bikes.

Standpipes have a chemical security seal on them, do not tamper with these, they will render them

useless and incur a minimum fine of £2,500 by Bristol Water as it will be deemed as contamination of

the British Waterways.

RHL have Water Stations in all their working areas and promote the use of Reuseable cups within

their areas by their Team.

SOUND

This is a natural pollutant and RHL have strict shut down times and working times, to ensure we create

as little disruption as possible to the local residents.

RHL ensure they only work within designated hours and create a detailed vehicle and plant movement

and utilisation plan, to work with the local Council and residents in keeping sound pollution to a

minimum.

Generators are sound tested and RHL ensure they hire in Low Sound Generators with dBA readings of

between 52 to 72dBA, depending on consumption.

ARTIFICIAL LIGHT

This is a natural pollutant and RHL ensure the placement of security lighting creates as less impact as

possible on the local area, whilst still maintaining a secure environment for the event site.

COMPETITORS

Work with us, in ensuring the sustainability and longevity of the event and your Race Circuit at its

historic home of Weston-super-Mare.


2026

CAMPING

PREMIER CAMPING

Location

Weston Beach Lawns – Within Event Site – Charges Apply

What Three Words

BAKED.RUST.CAUSES

https://what3words.com/baked.rust.causes

Access

Entrance via the Beach Car Park along Marine Parade (BS23 1BE)

Camping Allocation:

‣ No reserve list: we do not operate a formal reserve or waiting list for beach camping.

‣ Initial Allocation: Camping spaces are offered on a first come first served basis. Individuals

who wish to be considered, must complete the official camping interest form, through the

RHL Website

‣ Contact Procedure: Applicants will be telephoned using the contact details provided on the

form. If there is no answer, we will move directly to the next person on the list. We cannot

hold spaces for applicants who do not answer.

‣ Cancellations: If any camping spaces become available due to cancellations, these again will

be allocated on a first come first served basis and will be published on Social Media for

availability.

‣ Finality of allocation: Once all camping spaces have been filled no further allocations will be

made unless a cancellation occurs.

‣ No Caravans, Tents or Awnings. This is a strict Health and Safety Policy.

‣ Self Sufficient Vehicles only.

Code of conduct

The RHL team operate a zero-tolerance policy regarding abusive behaviour or language, both in

person/written/social media and telephone.

Any inappropriate conduct may result in the denial of your camping application, and nonattendance

at the Event.

Facilities:

• Dedicated vehicles exit point

• Dedicated booking in window


2026

BEACH PARKING

Beach Parking for the weekend is managed and regulated by North Somerset Council (NSC). Any fees

will be payable to them on the day of use.

It is important that we always respect the local community. Illegal parking will not be tolerated

under any circumstances.

Parking and Camping on residential streets are strictly prohibited and may jeopardise the future of

the event. Any Competitor found to be parked in an unlawful manor may be disqualified.

CAMPING PARTNERS

RIVERSIDE

Our partners Riverside Holiday Village at West Country Parks:

https://www.westcountryparks.co.uk/riverside-holiday-village

Location

Bridgwater Rd, Bleadon, Weston-super-Mare BS24 0AN

(Just 3 miles from Weston Seafront. 10-minute drive)

Access

Entrance via A370 Bridgewater Rd

What Three Words

YARD.TARGET.REAR

https://what3words.com/yard.target.rear

Flexible Pitch options

Standard pitch with both electric and non-electric options.

Large Pitch with both electric and non-electric options.

Accommodate Motorhomes and Tents.

Facilities:

• Indoor Pool

• Bar

• Clubhouse

• Playgrounds

• On – Site warden

• 24-hour CCTV cameras

• Convenience Store

• Disabled Access

• Indoor Arcade

• Shower and Toilet Blocks

• Dog- friendly


2026

WESTON-SUPER-MARE GOLF CLUB

Our Partners the Weston-Super-Mare Golf Club:

https://www.westonsupermaregolfclub.com/

Location

Uphill Rd N, Weston-super-Mare BS23 4NQ

What Three Words

INCH.ITEM.SQUARE

https://what3words.com/inch.item.square

Access

Entrance via A370 Uphill RD N

Facilities:

As per the Golf Club’s website


2026

CODE OF CONDUCT

ZERO TOLERENCE

The RHL Event Team are there for your assistance, we expect them to be treated with the same respect

you expect to be treated with. Any incident in which a member of our Team is verbally abused,

threatened or assaulted will be treated as a Criminal Act and will be dealt with accordingly.

Persons involved in carrying out physical/verbal assault or damage within the Event Site, to any

member of the RHL Team/ members of public, fellow Competitors or property within the Event Site

will be escorted to the RHL Compound by members of our Security Team, where they will arrange for

the Local Police to come on site for the person(s) to be handed over and charged as necessary.

When referring to RHL Team this encompasses any persons working for RHL on a

permanent/contractual/temporary basis, to include also, third party contractors, the emergency

services and local authorities, which work with us in hosting our events.


2026 - Weston Beach Race Regulations

Transform your PDFs into Flipbooks and boost your revenue!

2026 - Weston Beach Race Regulations

Transform your PDFs into Flipbooks and boost your revenue!

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