July 12, 2012 - West Clark Community Schools

Regular Session Meeting Minutes
West Clark Community Schools
601 Renz Avenue
Sellersburg, IN 47172
Thursday, July 12, 2012
1. A duly advertised regular meeting of the Board of School Trustees was called to order by
President Brian Hurst at 7:44 P.M.
2. Board President Brian Hurst led the Pledge of Allegiance, and School Attorney Mike
Gillenwater gave the Invocation.
3. The roll was called with the following Board Members in attendance: President Brian
Hurst, Vice President Joe Basham, and Members Chris Hall and Teresa Guthrie. Also in
attendance were Superintendent Monty Schneider, Associate Superintendent R. Mac
Dyer, Assistant Superintendent John Reed, and School Attorney Mike Gillenwater.
4. The audience consisted of Jerry Smith, Lisa Nale, Mark Rieger, Patricia Kitzmiller,
Robin Long, Lisa Hawkins, Celia Adams Winters, Sharon Neal, David Knies, Jerry
Mattingly, Peggie Mattingly, Melissa Mitchell, Matt Drexler, Ryan Baxter, Elizabeth
Baxter, Chris Smith, David Losey, Sandy Myers, Katie Turner, Angel Davidson, Penny
Mosley, Lisa Back, Mary Watson, Michelle, Shepherd, Debbie Strunk, Jim Strunk,
Travis Drake, Sheara Harper, Sharry Gault, Tammy Tackett, Steve Tackett.
5. Ms. Teresa Guthrie moved and Mr. Joe Basham seconded a motion to approve the
following Board Reorganization Items as recommended by Superintendent Monty
Schneider: Election of Board Officers-President Brian Hurst, Vice President Joe
Basham, Secretary Doug Coffman; regular monthly meetings were set on the second
Thursday at 7:30 P.M. in the Board Room, special/work sessions would be on the fourth
Thursday if needed, the regular October meeting was set for Borden, and the regular
April meeting was set for Henryville; Board compensation was set for $2,000.00 per year
plus $112.00 for regular meetings and $62.00 for special meetings; Mac Dyer was
appointed Treasurer and Patty Kelley was appointed Assistant Treasurer with bonds of
$50,000.00 each; Mike Gillenwater was re-appointed School Attorney; Conflict of
Interest Statements were noted by Joe Basham, Doug Coffman, Teresa Guthrie, Chris
Hall, Mike Crabtree, David Losey, Glenn Riggs, and Troy Albert. The motion was
approved with a unanimous vote.
6. Associate Superintendent R. Mac Dyer explained cash/fund balances.
7. Architect Larry Timperman gave the Board a construction update on SCHS science lab,
BHS science lab, and locker installation at SCMS.
8. Associate Superintendent R. Mac Dyer discussed with the Board the need to increase
earthquake coverage and to add flood coverage to those buildings considered to be in a
flood plain. The Board voiced no objections.
9. Assistant Superintendent John Reed spoke to the Board about textbooks, summer school
and items concerning the Henryville schools restoration.
10. Superintendent Monty Schneider informed the Board of some upcoming activities.
11. The following consent Items were presented:
A. Minutes of June 14, June 15, June 22, and July 6, and July 12, 2012 Executive,
Regular, and Special/Emergency Meetings
B. Claims - $6,856,546.29

C. Expenditures Greater than $10,000.00
CDWG
VEEAM VM Backup
$$12,917.68
Graceland Baptist Church
HMC Service Repair
$14,796.00
NAFCCSC
Final 11/12 Prosser Payment
$156,760.25
Neace Lukens
Auto/Liability/Crime Insurance
$46,768.80
D. Pay Between Docket
Jim O’Neal Sales & Service
$36,690.00
Dump Truck
Gillenwater Law Office
$2,649.60
Legal Services
Hill’s Auto Sales
$4,500.00
Driver’s Ed Car Rental
Scholastic Inc.
$10,620.00
Read 180/System 44 Renewal
Harmony Postage Escrow
$1,454.36
Newsletter Postage
Davis Small Engines
$1,390.73
Chainsaws
Indiana Bureau of Motor Vehicles
$30.00
Licensing for two maintenance trucks

C. Rosio LLC
$2,240.00
Athletic Field Maintenance
Total Checks $59,574.69
E. Release of Payroll, Utilities, Diesel, Gasoline, Liquefied Petroleum Gas, Lease
Rentals, Bond Bank Payments, Ongoing Software, Copy Paper, Fuel Budgeting, Early
Pay Discounts and GFS
F. Appoint ECA Treasurers and Set Bonds- Current ECA Treasurers and Principals,
$20,000 Bonds Each
G. Appoint Investment Officer- Mr. R. Mac Dyer
H. Appoint Purchasing Agent- Mr. R. Mac Dyer
I. Permission to Advertise Annual Financial Report
J. Declare Emergency-Replacement of Henryville Library Collection
K. Approval of Loose Equipment Bid-Henryville-Lee Company, Inc. Packages 1-5
Total Cost $329,422.10
L. Resolution for Property Tax Neutrality for Pension Bonds in 2013
M. Resolution for Contract Transportation Service from Bus Replacement Fund
N. INDIANA/MAC Program Participation Agreement
O. Inter Local Fund Transfer Request for Title II Part A- $2,753.71 from Professional
Development to Travel
P. Donations
From To Amount
New Castle Schools Henryville Jr. High School
Student Council
$250.00
Anonymous HHS Volleyball $2,500.00
Q. LEA Contact for Federal Title Programs-Dr. John Reed
R. Issuing Officers for Work Permits-Principals and Counselors in all high schools
S. Corporation Test Coordinator- Dr. John Reed
T. Designation of Qualified Publication, I.C. 5-3-1-4 – “Evening News”
U. Membership Participation 2012-13
1. Wilson Center
2. Prosser Vocational School
3. Clark County Special Education Cooperative (Approved June 14, 2012 Meeting)
4. Southern Hills Study Council
V. Approval of Student Handbooks- HHS, SCES,SCHS
W. Approval of Administration Assistance Contract – Title II -$8,000.00; mileage not
to exceed $250.00
X. Approval of Textbook Rental Fees
Y. Personnel
1. Resignations
a. Mr. Martin Bradley York, Custodian, Borden Schools
2. Leaves

a. Ms. Sara Jetter, Teacher, BES; maternity leave beginning approximately October 22, 2012 –
December 21, 2012
3. Appointments
a. Ms. Megan Hawkins, Position #1076, Family and Consumer Science Teacher, SCHS
b. Ms. Vanessa Newkirk Reed, Position #1059, Severe Needs Teacher, BHS
c. Ms. Michelle Banet, Position #578, Instructional Assistant, HHS
d. ECA
1. SCES, see attachment
2. BHS, see attachment
3. SCHS, see attachment and Mr. David Dallman, Freshman Boys Basketball
4. HHS, see attachment
5. BES, see attachment
e. Substitutes
1. Cafeteria – Ms. Donna Willinger
2. Teacher – Ms. Brittany Becht, Ms. Peggy Walker
Z. Overnight F.T. SCHS Band to Indianapolis August 10 th and 11 th
AA. Approval to Advertise 2013 Budget, CPF, and Bus Plans
BB. Other
1. Approvals of Securities and Exchange Commission Agreement
2. Approval of Independent Piping quote of $4,800.00 to repair heating and cooling leak at
SCPS
3. Approval of the Re-designed parking lot striping and bus line-up for Henryville Schools.
12. Mr. Joe Basham moved and Ms. Teresa Guthrie seconded a motion to approve the Consent
Agenda as presented. The motion was approved with a unanimous vote.
13. Ms. Teresa Guthrie moved and Mr. Joe Basham seconded a motion to approve taking the
necessary steps to purchase the Nye and Amos properties located near the Henryville Schools.
The motion was approved with a unanimous vote.
14. During Community Input, Mr. Kyle Senamotry, Ms. Elizabeth Baxter, Mr. Mathew Drexler, Ms.
Patricia Kitzmiller, Ms. Lisa Back, Mr. Brian Wells, and Ms. Tandra Miller spoke to the Board
requesting that Yorktown Park subdivision be moved from the Borden Schools attendance area
to the Silver Creek Schools attendance area.
15. Mr. Joe Basham moved and Mr. Chris Hall seconded a motion to adjourn the meeting. The
motion was approved by a unanimous vote 3-0. (It was necessary for Ms. Guthrie to leave the
meeting prior to the completion of the Yorktown Park presentation/discussion).
Attest:
_________________________________
Secretary
__________________________________ __________________________________
President Member
__________________________________ ___________________________________
Vice-President Member