Standard Font - Tekom

Form 09
RETURN DEADLINE: 3 weeks before Event! Electrical Installation
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Agreement and Connection Conditions
applicable to electrical installations at exhibitions and trade fairs at the Rhein-Main-Hallen in Wiesbaden
A. Description of the Connection Work
The work includes laying the electrical cables in the needed cross sectional area pursuant to the provided specification, in kW, from the hall
distribution or the next available transfer location up to the respective exhibition / trade show stand. It does not matter how far the transfer site is,
since the average value was calculated here. The prices quoted are based on a cost estimate of at least 30 customers. In the event of low
participation, the prices will need to be adjusted to reflect the new situation. The order form must be reviewed by the event managers. We urgently
request that you observe the above mentioned return date when assigning the contract. Contracts received too late will incur a
surcharge of 25%, if necessary the contractor will reserve the right to accept the contract.
B. Technical Guidelines
1. The exhibitor or their representatives are not permitted access to the hall installation. Electrical work may be conducted pursuant to the VDE
regulations, inside the stands by electricians employed by the exhibitors or by franchised expert companies. Please pay special attention to VDE
0100 Part 711, 0108 and 0128. The materials used must correspond to the valid VDE regulations and be labeled accordingly. The ground faultprotective
circuit (30mA) is mandatory. Conductive components must be included in the protection measures in place, in the event of indirect
contact.
2. To ensure an equal power supply to all exhibitors, the contracted installer is entitled to block the connection in the event the reported connection
is exceeded. Special connections are necessary for equipment that cannot be supplied using the base power network due to the high connection
load.
3. The contractor is entitled to review the electrical work performed by the exhibitor or a representative and to cut off the power supply in the event
deficiencies are found. However, the contractor is not obligated to this review nor will he assume liability. Please refer especially to the safety
measures (protection against contact and fire prevention measures as well as non flammable lights and equipment supports).
4. If an exhibitor cancels, then he/she will bear all the costs incurred, unless the contracted electrician was notified in writing at least 8 days prior to
exhibition starts.
5. Interruptions caused by overloads or for other reasons, replacement or repair of fuses are charged at the prevailing daily rate.
6. The entire installation material and equipment is provided on loan and remains the property of the contractor. The client is liable for the proper
return at the end of the exhibition. The leased objects are not insured by the lessor. Missing or damaged parts are invoiced at the original purchase
price. Material and equipment on loan removed from the exhibition premises are not accepted back and the client is invoiced the full price.
7. The contractor is not liable for power outages or voltage variations and the thus resulting damages or consequences. The exhibitor may need to
independently purchase insurance for such damages.
8. Power supply is interrupted in the event the power is provided to another party other than the contract partner. Connection expenses
will still need to be paid even if the power supply was interrupted.
9. Complaints should be immediately directed to the installation company at least before the exhibition begins. If this is not done in due time, then
the installation company is entitled to full payment.
10. When issuing the contract we ask that you include a sketch detailing the installation preferences. If no specification is made as to the desired
manner of power supply for the booth, we shall choose the most convenient location. A subsequent modification leads to additional charges.
C. Payment Terms
1. Following the receipt of the order, the ordering party shall receive (if necessary) a purchase order in the form of a preliminary invoice which is to
be paid prior to the start of the trade fair. Only then will this connection be activated.
2. In the event of subsequent orders in the Rhein-Main-Hallen, the connection and installation costs, any rented/leased fixtures and the costs of
booth installation shall be billed to the exhibitors by an authorized representative of the electrical-installation company, and become due and
payable immediately at the booth. We kindly request that you inform the booth personnel of this condition and supply to them the necessary
construction materials. All payments are due in cash or via credit card, without discounts. Power is turned on only after receipt of payment.
3. If (during booth installation) any overtime, Saturday or Sunday work is necessitated due to a delay in arrival
(24 h prior to start of trade fair), a 25% surcharge is added to the flat fees.
4. These connection conditions form an integral part of the contract between the exhibitor and the installation firm.
No amendments are permitted and if any are made we shall not be obliged to accept the order.
The General Terms and Conditions of Business as stipulated by the company Nagel & Becker form the basis for
payment terms (please request a copy if one has not yet been received).
Legal venue: Wiesbaden
D. Electricity Billing (for consumption within the trade fair booth)
As defined in the order form, a flat fee is charged for AC connections. Rotary current connections are charged based on the meter readings
conducted at the beginning and again at the end of the trade show. The kW determined are then multiplied by the stated cost rate.
□ Yes, I/we accept these conditions.
City / Date Signature / Company Seal
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