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2011 - Form 15<br />
RETURN DEADLINE: 3 weeks before Event! Shipping / Storage / Empties<br />
General<br />
Company Terms<br />
Insurance<br />
It is recommended that the exhibitor purchases insurance for the goods to be exhibited.<br />
This insurance should cover all risks during:<br />
- the transport from the sender to the trade show booth<br />
- the trade show including standard storage hours before and after the tradeshow<br />
- storage/handling of empties or with content<br />
- return transportation from the tradeshow booth to the recipient<br />
-2-<br />
Delivery to the booth/pick-up from the booth<br />
The contracted logistic agent may leave all shipments arriving at the installation site defined in the freight bill, regardless if<br />
the exhibitor is present or not. Shipments arriving before setup, or shipments that cannot be delivered to the booth at setup<br />
begin, will be stored by the logistic agent at the owner’s expense and risk, without requiring the approval of the shipper.<br />
The contractual obligation and liability carried by the logistic agent expires as soon as the goods are deposited at the<br />
booth, even if the exhibitor is not present. The contractual obligations and liability of the logistic agent will begin as soon as<br />
the goods stored at the booth are ready for pick up. Special schedules should be coordinated in writing with the logistic<br />
agent 2 days before delivery or pick up.<br />
Storage of Empty Goods<br />
The transfer, storage and return are completed by the shipping agent pursuant to the written order. The empty goods<br />
should be made available in perfect condition, closed or tied. Each piece must have the company name, hall and booth<br />
number; for several pieces each piece must be labeled with a consecutive number. Stickers/labels can be obtained from<br />
the logistic agent office. If empty containers are still found in the halls immediately before the opening of an event, then<br />
these empty containers may be removed by the shipping agent upon instructions from the event coordinator, even if the<br />
exhibitor does not have an order. The costs incurred for this service are payable by the exhibitor. The logistic agent is<br />
liable upon pick up for the empty containers found at the booth and ends upon return to the booth, even if the exhibitor is<br />
not present. Packages with content must be transferred to storage separately from the empties. Not properly declared<br />
packages with content are considered packages without content; the shipping agent is not liable for possible damages<br />
and/or losses.<br />
Storage of packages with content<br />
Packages with content (machines, devices, tools, etc.) are transferred for storage to the responsible exhibition agent for<br />
the duration of the exhibition. Packages with content must be declared (state contents) and labeled (company name, hall<br />
and booth no.) appropriately.<br />
Claims<br />
Claims must be immediately filed with the contracted shipping agent. Verbal notifications to employees or representatives<br />
of the shipping agent are not sufficient.<br />
Billing<br />
The costs for all services are calculated based on the tradeshow rate. The rates are available at the offices of the<br />
exhibition. Invoices are payable in cash, without discounts, within 5 days after receipt of invoice. The contracted logistic<br />
agent is authorized to request advance payments.<br />
Jurisdiction<br />
Wiesbaden is the court of jurisdiction for all participants.<br />
Date Signature – Company-Stamp<br />
47
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