Project 8 Word Chapter 3: Research Papers, Newsletters, and Mail ...

Project 8 

Word Chapter 3: Research Papers, Newsletters, 

and Mail Merge 

Step 1 Read Before turning on the computer, read the introductory material on 

pages 163-164 of the textbook. 

Step 2 Activities Turn on the computer and open your textbook to page 165. 

Do all the steps of all the activities for this Chapter. 

To save paper, do NOT print when the textbook instructs 

you to. You will be told what to print when you do the 

homework listed in this Study Guide. 

Step 3 Homework After you have completed the activities for this Chapter, return 

to this Study Guide, do the problems listed below, and turn them in for grading. 

Note that you do NOT have to print in color. 

HW08-1 Research Paper 

a) Open the document Lastname_Firstname_3A_Green_Business, which you 

created while following the directions in the textbook and saved on page 179. 

b) Save the document to your Word Files folder using the name 

HW08-1 Lastname Firstname HWID Green Business Done 

c) Press Ctrl + F2 and compare the preview with the key. Make needed 

corrections, print page 3 only, save the document and close it. 

HW08-2 Newsletter 

a) Open the document Lastname_Firstname_3B_Memphis_Newsletter, 

which you created while following the directions in the textbook and saved on 

page 189. 

b) Save the document to your Word Files folder using the name 

HW08-2 Lastname Firstname HWID Memphis Newsletter Done 

c) Press Ctrl + F2 and compare the preview with the key. Make needed 

corrections, print the document, save it, and close it. 

d) Open the document Lastname_Firstname_3B_Mailing_Labels, which you 


e) Save the document to your Word Files folder using the name 

HW08-2 Lastname Firstname HWID Mailing Labels Done 

f) Press Ctrl + F2 and compare the preview with the key. Make needed 


— 179 —

SG180 PROJECT 8 WORD CPT 3: RESEARCH PAPERS, NEWSLETTERS, AND MAIL MERGE 

HW08-3 Home Address Labels 

In this project you will create labels that have your campus address. You can put 

these on your books, USB drive, etc. to identify them as yours. These are not 

mail merge labels because there is no data file involved. 

a) Start Word. 

b) On the Mailings tab, in the Create group, click Labels. 

The Envelopes and Labels dialog box opens. 

c) Look in the Label area. If Avery 5160 is not shown, click the label. 

Select Avery US Letter and then select Avery 5160 from the list of labels. 

d) In the Address box, type something like following 

using your own information and adding anything you want. 

Joe College 

Room 203 Bailey Hall, St. Paul Campus 

Campus mail code: 6017 

651-555-1234 

coll001@umn.edu

PROJECT 8 WORD CPT 3: RESEARCH PAPERS, NEWSLETTERS, AND MAIL MERGE SG181 

e) Click . A new document with the mailing labels is produced. 

f) Save the document in the Word Files folder using the name 

HW08-3 Home Address Labels Done 

g) Insert a footer that contains the name of the file. 

h) Delete the row of labels on page 2 so that the document is one page in length. 

If you were actually going to print these labels on label paper you would not add 

a footer to the document and so you would not have to do this step. 

i) On the Page Layout tab, in the Page Setup group, click the open dialog 

button . 

j) Click the Paper tab. 

k) Under Paper source change the setting to Auto Tray so the printer will not 

wait until you put a sheet of labels in its bypass tray. You will print on regular 

paper from the normal source.


l) Click . If you get a caution message about the margins being 

outside the printing area, click . 

You are going to print on regular paper rather than actual labels. When you want 

to print actual labels you always should print on regular paper first and then 

check to see if the printed labels line up properly with the labels on the sheet. 

Often, you will have to make minor adjustments due to differences in printer 

characteristics. Printing on paper first will save you the cost of label sheets you 

have to throw away. 

m) Press Ctrl + F2 and compare the preview with the key. Make needed 


HW08-4 Name Tag Labels 

In this project you will create a set of labels 

to be used as name tags at a college 

orientation session. 

a) Create the blank labels. 

1. Start Word. 

2. On the Mailings tab, in the Start 

Mail Merge group, click Start Mail 

Merge and select Labels. 

Notice you are not selecting Labels 

from the Create group, which makes all the labels the same. For this 

project, you want each label to have different information. 

3. Select the 5095 Self Adhesive Name Badges. These are described in 

detail on the Avery.com web site. 

4. In the Printer information area, in the Tray box, select Auto Tray Select 

so the printer will not wait until you put a piece of paper in its bypass tray.


5. Click . 

b) Select the data file. 

1. On the Mailings tab, in the Start Mail merge group, click Select 

Recipients, and then . 

2. Navigate to your Word Files folder and select HW08-4 Name Tag 

Labels DATA Original It is good practice to use the word DATA in the 

name of a mail merge data file to indicate that it contains the data for a 

source file. This data file is an Excel file where the first row contains the 

names of the merge fields. You could copy the data and paste it into a 

new Word document but that is not necessary. 

3. Click .


4. Click . 

5. On the File tab, click and then , scroll down to the 

Show document content group and verify that the Field shading box is 

set to Always. This allows you to easily distinguish between normal text 

and text that is displayed by a field. 

c) Insert the field codes. 

1. Click in the upper left corner of the first table cell. 

2. Type Hello, my name is and then tap the Spacebar 

3. On the Mailings tab, in the Write & Insert Fields 

group, click Insert Merge Field and select First 

The code for the person’s first name is inserted. 

4. Click Preview Results to see what will be inserted when the merge is 

carried out. 

5. Press Alt + F9 to see the actual field codes.


6. Type the text and insert the fields as shown below. Remember that to 

insert a tab within a table cell you press Ctrl + Tab rather than Tab 

because tapping Tab will send you to the next cell or add a row to the 

bottom of a table. 

d) In the data file some of the Dorm information is missing and the campus of 

the dorm not given. Word can use an IF/THEN/ELSE structure similar to the 

one in Excel to help with a situation like that. 

1. Click in the blank line at the bottom of the first cell. 

2. On the Mailings tab, in the Write & Insert Fields group, click the Rules 

button and select If…Then…Else. 

3. Set up the dialog as follows. Leave the box blank. 

This is says that if the Dorm field is equal to Bailey then the phrase I live 

in Bailey Hall on the St. Paul Campus will be displayed. Otherwise, 

nothing will be displayed.


4. Click . 

The code for the IF/THEN/ELSE rule has a form that is similar to an Excel 

IF function. Where Excel uses a comma to separate the three parts Word 

uses a space. 

Excel: =IF(A1="Bailey","I live in Bailey Hall on the St. Paul Campus","") 

Word: { IF { MERGEFIELD Dorm } = "Bailey" "I live in Bailey Hall on the St. Paul Campus" "" } 

5. Enter a similar rule for Territorial Hall. You could go through a similar 

process as you did for Bailey Hall or you could simply copy the rule for 

Bailey Hall, paste it, and then change Bailey to Territorial and St. Paul 

to Minneapolis. 

e) Add an image to the labels. 

1. Click to the left of H in Hello. 

2. On the Insert tab, in the Illustrations group, click Picture. 

3. Navigate to the Word Files folder and select the picture of Goldie 

(HW06-2 UM Logo Original). Or, choose any other picture you wish. 

4. Click . 

5. Double-click on the image and change its height to 0.5 inch. 

6. Click the Wrap text button and select . 

7. Move the image to the upper right corner of the first cell. 

8. On the Mailings tab, in the Write & Insert Fields group, click 

to copy this cell to all the other cells.


9. Press Alt + F9 to preview the results (click Preview Results if necessary). 

f) Save the document to your Word Files folder using the name 

HW08-4 Lastname Firstname HWID Name Tag SOURCE Done 

It is good practice to use the word SOURCE in the name of a mail merge file 

to indicate that this is the source document and it will have an associated data 

document. 

g) Insert a footer that contains the name of the file. 

h) Delete the row of labels on page 2 so that the document is one page in length. 

i) On the Page Layout tab, in the Page Setup group, click the open dialog 

button, and click the Paper tab. Under Paper source change the setting to 

Auto tray. Click . If you get a message about the margins being 

off, click . 

j) Press Ctrl + F2 and compare the preview with the key. Make needed 

corrections, print the document, save it, and close it.


HW08-5 Thank Merge 

In this exercise you will use mail merge to send individual letters to a list of 

people telling them how to enter a prize drawing. Addressing the letters 

individually increases the reader’s interest and the likelihood of a response. 

a) Open the file HW08-5 Thank DATA Original, 

which is one of the files you copied at the start 

of the term. This contains the names and email 

addresses of the people to whom you wish to 

send the letter. 

b) Save the document to your Word Files folder 

using the name HW08-5 Lastname Firstname 

HWID Thank DATA Done. 

c) Convert the paragraphs into a table where the 

First, Last, Email, and Priority are each in a 

separate column. A quick way to do this is to 

select all 6 paragraphs and then choose Insert, 

Table, . 

Click and then put a space in the box. This tells Word to make 

separate columns when it sees a space. Next, use the Replace feature to 

remove the commas (put a comma in the Find what: box and leave the 

Replace with: box empty). 

d) Adjust the table so the rows are exactly 0.5 inches high (Table Tools, 

Layout, Properties). 

e) Make the width of the last column, Priority, 0.8 inches. 

f) Apply the Table Colorful 2 style to the table (this is in the second row, fourth 

from the left in the Table Styles group). 

g) Sort the data by Priority in descending order and then, within Priority, by 

Last in ascending order. 

h) Center the table on the page. 

i) Center the text in the column labeled Priority.


j) Center the text vertically within the rows (Table Tools, Layout, Properties). 

k) Insert a column between the Email and Priority columns and enter the data 

as shown below. Center the text within the cells vertically so the new cells 

match the other cells. 

l) Insert a footer that contains the name of the file. 

m) Press Ctrl + F2 and compare the preview with the key. Make needed 


n) Open the document HW08-5 Thank SOURCE Original, which is one of the 

files you copied at the start of the term. This contains the letter you want to 

send to the individuals listed in the data file. 

o) Save the document to your Word Files folder using the name HW08-5 

Lastname Firstname HWID Thank SOURCE Done. 

p) Insert a footer that contains the name of the file. 

q) In the third paragraph, select Community Fund Drive and create a hyperlink 

to its web site. The Web address is http://www1.umn.edu/cfd/. Include a 

screen tip that says CFD Web site home page. 

r) On the Mailings tab, in the Start Mail Merge group, click the Start Mail 

Merge button and select Letters. This tells Word you want to create a set of 

letters that will go to the people whose names are on the data file.


s) On the Mailings tab, in the Start Mail Merge group, click the Select 

Recipients button and select Use Existing List. 

Navigate to the file HW08-5 Lastname Firstname HWID Thank DATA 

Done, which you just created, and double click its name. 

t) On the Mailings tab, in the Start Mail Merge group, click the Edit Recipient 

List button. This will show you the contents of the data file. 

Sort the DATA file by last name. 

Click to close the dialog box.


u) Insert the mail merge codes. 

1. Go to the top of HW08-5 Lastname Firstname HWID Thank SOURCE 

Done and locate the red text: ReplaceWithFirstNameField This shows 

you where you are going to insert the first mail merge field code. 

2. Select this red text by double-clicking it and then tap Delete. 

3. On the Mailings tab, in the Write & Insert Fields group, click the down 

arrow of the Insert Merge Field button and select First. 

This will insert the field code . When the data are merged into the 

document, the first names in the data file will be inserted at this location 

for each individual letter created. 

4. Go to the bottom of the document and repeat the process for the 

following text: 

Be sure to insert a space between the first name and last name field 

codes.


v) Insert a SmartArt graphic by doing the following: 

1. Press Ctrl + End to move to the bottom of the document. 

2. Tap Enter. 

3. On the Insert tab, in the Illustrations group, click the SmartArt button. 

4. Click the Cycle button and click the upper left selection, Basic Cycle 

5. Click . 

6. In the first four bullets, type the following: I help him, He helps her, She 

helps them, They help me. Delete any other bullets so you just have 

four. 

7. On the SmartArt Tools tab, click the Design tab. In the SmartArt Styles 

group, click the Change Colors button.


8. In the Colorful category, click the first choice, Colorful - Accent Colors. 

9. Click outside the SmartArt box to deselect it. 

w) Modify the SmartArt by doing the following: 

1. Click anywhere in the SmartArt design to display the SmartArt 

rectangle. 

2. In the Type your text here task pane, select all the text in all the bullets. 

3. On the SmartArt Tools tab, click the Format tab. In the WordArt Styles 

group, click the large with the white inside (it is called Fill - White, 

Drop Shadow). 

4. Click the Text Effects button, select Transform from the drop down menu, 

and then select the second choice in the Warp group (it is called Stop). 

5. Click outside the SmartArt box to deselect it. Be sure the Preview 

Results button is not highlighted so that the field codes are visible. 

x) Press Ctrl + F2 and compare the preview with the key. Make needed 

corrections, print the document and save it but do NOT close it.


y) On the Mailings tab, in the Finish group (on the right), click the Finish & 

Merge button and select Edit Individual Documents. 

A dialog box appears allowing you to merge the data and the source file. 

Be sure the All button is checked, and then click . This will 

produce a new document that contains a letter for each of the people listed in 

the data document. The new document will have the name Letters1. 

Scroll through the new document and you should see 5 letters, one each to 

Joyce, Doug, Sue, Kathy, and Alan. To save paper, do NOT print the 

document. Close the document without saving it. 

z) You can also merge the letters to individual emails that can be sent 

electronically to the recipients. 

To do an email merge (DO NOT ACTUALLY DO THIS), on the Finish & 

Merge drop down menu you would select Send E-mail Messages (instead of 

Edit Individual Documents). This would display the Merge to E-mail dialog 

box. To send the emails to the outbox of your default mail program you would 

type in a subject and then click (do NOT do that). 

Cancel this operation by clicking and close the document 

without saving it.


HW08-6 IF Merge 

In this exercise you will set up an email that offers a deal on magazine subscriptions 

to Sports Illustrated for men and Ms. Magazine for women. Also, you will display a 

different shipping and handling charge depending on the zip code of the person. 

a) Open the document HW08-6 IF Merge SOURCE Original, which is one of 

the files you copied at the start of the term. 

b) Save the document to the Word Files folder using the name 

HW08-6 Lastname Firstname HWID IF Merge SOURCE Done. 

c) Insert a footer that contains the name of the file. 

d) On the Mailings tab, in the Start Mail Merge group, click Start Mail Merge 

and select Letters. 

e) On the Mailings tab, in the Start Mail Merge group, click Select Recipients 

and select Use Existing List. Navigate to your Word Files folder and doubleclick 

on HW08-6 IF Merge DATA Original, which is one of the files you 

copied at the start of the term. This contains the names and addresses to be 

merged into the source document. 

f) Create the mail merge by doing the following: 

1. In the document HW08-6 Lastname Firstname HWID IF Merge 

SOURCE Done, select the red text MagazineChoice. 

2. On the Mailings tab, in the Write & Insert Fields group, click on Rules 

and select If…then…Else. 

3. Choose Title from the Field name menu and Equal to from the Comparison 

menu. Then, type Mr. in the Compare to box. Then, type Sports Illustrated in 

the Insert this text box and Ms. Magazine in the Otherwise insert this text box. 

This says if the person has the title Mr. (it’s a man) the text Sports Illustrated 

will be inserted; otherwise (it’s a woman), Ms. Magazine will be inserted.


4. Click . 

5. The prices of the two magazines are different. Sports Illustrated costs 

$15.99 while Ms. Magazine costs $13. 99. 

So, follow the same procedure as in step 3 to replace the red word Price 

with the following: 

6. In the same way, replace the red word Shipping with the following:


g) On the Mailings tab, in the Preview Results group, click the Preview 

Results button. This will show you the results for the first person in the data 

file, Marge Wilson. 

If you click on the Next Record arrow 

you will see the results for Larry Smith. 

h) So that you can see the actual field codes, press Alt + F9. 

Take a moment to look at the field codes. You can actually edit them as if 

they were text. For example, if you wanted to change the price for Ms. 

Magazine, you could simply change 13.99 to something else. 

Press Alt + F9 again to show the results of the field codes. 

i) To have the field codes printed, click the File tab, select Options, click the 

Advanced button, scroll down to the Print group, and click the box next to 

Print field codes instead of their values. 

Click . 

j) Press Ctrl + F2 and compare the preview with the key. Notice that the field 

codes will be printed rather than their values. This is what you want. Make 

needed corrections, print the document, save it, but do not close it.


k) Now, turn off the field codes printing by doing this: Click the File 

tab, select Options, click the Advanced button, scroll down to the Print 

group, and clear the check in the box next to Print field codes instead of 

their values. 

Click . 

l) On the Mailings tab, in the Finish group, click Finish & Merge and select 

Edit Individual Documents. When the Merge to New Document dialog box 

appears, click . This will produce a new document with three 

letters in it. Notice how the IF merge worked! 

If you had wanted to email these letters rather than print them you would 

select 

m) Close the newly merged document without printing or saving it. 

n) Close the source document without saving it. 

Step 4 Submit You now are ready to submit your homework for grading. 

1. Put your 8 homework papers in the following order: 

HW08-1 Research Paper, page 3 

HW08-2 Newsletter 

HW08-2 Mailing Labels 

HW08-3 Home Address Labels 

HW08-4 Name Tag Labels 

HW08-5 Thank Merge DATA 

HW08-5 Thank Merge SOURCE 

HW08-6 IF Merge SOURCE With Merge Codes Showing 

2. Place Submission Form 9 on top of the papers and staple in the upper left 

corner. 

3. Bring or mail your packet to the address on the submission form.


Word: Styles, Cross-References, TOC, Indexes 

Step 1 Read There is no assigned textbook reading for this project. 

Step 2 Activities There are no assigned textbook activities for this project. 

Step 3 Homework Do the problems listed below and turn them in for grading. 


HW09-1 Declaration of Independence 

There may be times when you want a particular word or phrase to have special 

font characteristics throughout a document. For example, in this Study Guide, the 

default paragraph font is black 12 point Arial, without bold or italic or other 

enhancements. However, all computer file names appear in 12 point Arial, dark 

blue, bold. This makes them stand out from the rest of the text and helps the 

reader to quickly identify them as file names. 

Individually applying 12 point Arial dark blue bold to each of the 222 occurrences 

of file names that appear in this Study Guide would be very time consuming. To 

get around problems like this, Word allows you to create character styles (also 

called font styles). These are sets of characteristics, like font, size, 

enhancement, and color, that can be defined and given a name. When you want 

a particular word or phrase to have those characteristics, you simply select the 

text and tell Word to apply the character style you have defined. 

If you want to change any characteristic (color, size, etc.) of a character style, 

that is easily done. When the definition is changed all text with that character 

style changes immediately, throughout the entire document. 

To see how this works, you will carry out some character 

style modifications on an excerpt from the Declaration of 

Independence. 16 The Declaration was drafted by Thomas 

Jefferson (who later became the third president of the United 

States) between June 11 and June 28, 1776. In it Jefferson 

expressed the convictions in the minds and hearts of the 

American people. The political philosophy of the Declaration 

was not new; its ideals of individual liberty had already been 

expressed by people such as John Locke (not the stoic guy 

in Lost but the seventeenth century English philosopher and 

physician). What Jefferson did was to summarize this 

16 

Text is adapted from http://www.archives.gov/national-archivesexperience/charters/declaration.html 

— 199 —

SG200 PROJECT 9 WORD: STYLES, CROSS-REFERENCES, TOC, INDEXES 

philosophy in self-evident truths, such as “all men are created equal” 17 . The 

document also set forth a detailed list of grievances against King George III of 

England in order to justify before the world the breaking of ties between the 

American colonies and Great Britain. Benjamin Franklin and John Adams (who 

later became our second president) had a hand in editing Jefferson’s draft. 

The original Declaration, hand printed on parchment most likely by a clerk named 

Timothy Matlack, currently is on display in the National Archives in Washington, 

DC. After its adoption on July 4, 1776, many copies were printed on paper and 

read aloud from town squares throughout the colonies, so that those who could 

not read would receive the news about the intended separation from England. 

a) Start the process of formatting the document by doing the following: 

1. Open the document HW09-1 Declaration Original, which is one of the 

files you copied at the start of the term. 

2. Save the document in the Word Files folder using the name 

HW09-1 Lastname Firstname HWID Declaration Done. 

3. Insert a footer that contains the name of the file. 

b) For this first part, you will change the all occurrences of the word 

Government to blue 18 point bold Arial Black by creating a character style 

called gov and then applying it to every occurrence of the word Government 

in the file. Do the following: 

1. Press Ctrl + Home to move the insertion point to the top of the document 

and then click just to the left of the first letter in the sentence that begins 

The unanimous Declaration. 

2. On the Home tab, in the lower right corner of the Styles group, click the 

Styles Dialog Box Launcher, . 

This will open the Styles and Formatting task pane. 

17 While he espoused equality, Jefferson himself owned slaves. He was always deeply in debt and 

slave labor made his lifestyle and many accomplishments possible. In an 1820 letter he wrote 

about slavery, "We have the wolf by the ears; and we can neither hold him, nor safely let him go. 

Justice is in one scale, and self-preservation in the other.” Although he was born into one of the 

wealthiest families in North America, Jefferson was deeply in debt when he died.

PROJECT 9 WORD: STYLES, CROSS-REFERENCES, TOC, INDEXES SG201 

3. Click the New Style button at the bottom left of the task pane. 

This will open the Create New Style from Formatting dialog box. 

In the Name: box, replace Style1 with gov. This defines the name of the 

style for future reference. 

In the Style type: box, select Character from the drop down menu. This 

defines the style as a character style and so only selected characters will 

be affected by this style, rather than entire paragraphs. 

Change the font to Arial Black, 18 pt, the color to blue, and click the Bold 

button. 

4. Click . The new style, gov, will appear in the list of styles in 

the task pane. 

The little letter, , to the right of gov indicates that this is a character 

style. The other styles, like Heading 1 and Normal have a little 

paragraph mark, , showing that these are paragraph styles (discussed 

later). 

c) Apply the new character style to all occurrences of the word Government 

throughout the document. You could do this manually by looking for and then 

selecting each occurrence of Government in the document and making the 

changes individually, but that would be difficult and time consuming. Instead, 

do the following: 

1. Press Ctrl + Home to move the insertion point to the top of the 

document. 

2. Ctrl + h to open the Find and Replace dialog box. 

3. If the More button is showing, click it to display the advanced 

options of the Replace feature. If the Less button is showing 

the advanced options are already displayed.


4. Click in the Find what: box and type the word Government. 

With the insertion point still in the Find What: box, click the Match case 

and Find whole words only boxes. This will ensure that words like 

government (it starts with a lowercase g rather than an uppercase G) 

and Governments (it has an s on the end) will not match the criteria. 

5. Click in the Replace With: box and clear any text so that the box is blank. 

6. At the bottom of the Find and Replace dialog box, choose Format, 

Style. 

This will display a list of all the styles available to this document. 

Scroll down and click gov (if you type the letter g Word will 

automatically scroll to the first word that begins with the letter g; 

that saves scrolling time). 

7. Click . 

8. Click the button. There should be 5 replacements. 

Click . 

9. Close the Find and Replace dialog box. 

Notice the effect on all occurrences of the word Government.


d) Change the definition of the gov style so that the font is red, italic, and 

underlined. Do the following: 

1. If it is not already open, open the Styles and Formatting task pane. 

2. In the Styles and Formatting task pane, move the mouse pointer so the 

tip of the white arrow is over gov. Notice that the character, , mark on 

the right side of the word gov changes to a down arrow. 

Click the down arrow and select Modify... from the drop down menu. 

3. Click the Italic button and the Underline button and change the font color 

to red. 

4. Click . Scroll down a bit and notice that all occurrences of the 

word Government now are red, italic, and underlined (and still bold from 

before). 

e) Press Ctrl + F2 and compare the preview with the key. Make needed 

corrections, print page 1 only, save the document, and close it.


HW09-2 Paragraph Styles 

Style definitions may also be created for paragraphs. Paragraph styles are like 

character styles but they affect an entire paragraph rather than a word or phrase. 

a) Here is how to create three different paragraph styles for a single document. 

1. Open the document HW09-2 Paragraph Styles Original, which is one of 

the files you copied at the start of the term. 


HW09-2 Lastname Firstname HWID Paragraph Styles Done. 

3. Open the Styles and Formatting task pane. 

4. In the Styles and Formatting task pane, move the mouse pointer so the tip of 

the white arrow is over . This will cause the paragraph 

mark on the right side of the word Normal to change to a down arrow. 

Click the down arrow and select Modify... from the drop down menu. 

5. Set the font to 12 point Times and click . This changes all the text. 

6. At the very top of the document, select the paragraph that has the title 

Problem Solving in Developmental Mathematics. Change the font to 

Arial 18 point bold italic and center align the paragraph. 

7. Click anywhere in the first paragraph, which begins In 1988 the mathematics.... 

8. On the Home tab, in the Paragraph group, click the Dialog Box 

Launcher. Set the Left Indentation to 0.5 inch, the Right Indentation to 

0.5 inch, the First line Indentation to 0.5 inch, the Spacing before to 12 

pt, and the Line spacing to single. 

9. Click .


10. Click in the New Style button at the bottom of the Styles task pane to 

open the Create New Style from Formatting dialog box. 

In the Name: box type Para1. 

Notice that this new style is automatically set to match the formatting of 

the paragraph you just modified (left, right, and first line indents set to 0.5 

inch and space before set to 12 pt). 

Click . A new style called Para1 appears in the Styles task pane. 

From now on if you want any paragraph to look like this one all you have 

to do is apply the Para1 style to it. 

11. Select the text from just after the first paragraph (starting with the line that 

contains the single word Courses) to the end of the document. 

12. In the Styles and Formatting task pane, click . 

This applies the Para1 style to the selected paragraphs so they are 

formatted to match the style of the first paragraph. To see the changes, 

scroll up to the top of the document. 

b) Set up a style for the sideheads (the subtitles that separate parts of the text). 

These should stand out from the regular text. 

1. Select the paragraph that contains the single word Courses and change 

the style of that paragraph to Normal by clicking . 

2. Change the font to 14 point Arial bold italic. 

The way text breaks across pages can affect the readability of a document. 

For example, you want to be sure that a sidehead does not appear at the 

bottom of a page when the following text appears at the top of the next 

page. Word has several ways of addressing line and page breaks.


3. Right-click on the single word Courses and choose Paragraph. 

Change the Spacing Before to 12 points. 

Click the Line and Page Breaks tab. 

4. Click the Widow/Orphan control box. 

5. Click Keep with next. This forces the current paragraph to appear on the 

same page as the next paragraph. This is good for rows of tables (so the 

table will not split across a page break) and sideheads (so the sidehead 

will stay with its following text). 

6. Click Keep lines together. This forces a paragraph to have all of its text 

on the same page, rather than split between the bottom of one page and 

the top of the next. This is good to do for short paragraphs but it is not 

practical for long paragraphs. 

Do NOT click Page break before. This would cause each sidehead to 

appear at the top of a new page. That is not practical for the document 

you are working on as it would waste a lot of paper. 

7. Click . 

8. Right-click on the single word Courses and choose Styles, Save 

Selection as a New Quick Style. 

The Create New Style from Formatting dialog box will appear. Type the 

name Sidehead, and tap Enter. This defines the style Sidehead using 

the characteristics you just set for this paragraph. This is a little bit faster 

than the way you defined the Para1 style; you can use whichever way 

you feel more comfortable with. 

Notice that now appears in the Styles dialog box. To 

the right of the name both the character style symbol, , and the 

paragraph symbol, , appear because this style has both character 

definitions (bold, italic, font, and size) and paragraph definitions (12 pt 

spacing before).


9. Scroll down and click in the line with the single word Implementation. In 

the Styles task pane, click Sidehead. This formats the line as a 

sidehead. 

10. In a similar way, apply the Sidehead style to the line with the two words 

Typical Class. 

11. Scroll up to the second paragraph under the sidehead Courses (the 

paragraph begins Educational research findings...) and click anywhere 

in that paragraph. This is a quotation and so it needs to be formatted 

differently from other paragraphs. 

12. Apply the normal style by clicking Normal in the Styles task pane. 

13. Right-click anywhere in the paragraph and select Paragraph. If 

necessary, click on the Indents and Spacing tab. Set the left indent to 

1.5 inches, the right indent to 1.5 inches, the first line indentation to none, 

the space before to 0, and the line spacing to single. 

14. Click . 

15. Right-click anywhere in the paragraph and choose Styles, Save 

Selection as a New Quick Style. Type Quote1, and tap Enter. The style 

Quote1 is created using the characteristics you just defined for this 

paragraph. From now on, if you want a paragraph to look like a quotation, 

apply this style. 

c) Add text at the bottom of this file by inserting the text from another file. 

1. Press Ctrl + End to move the insertion point to the very end of the 

document and then do the following: 

2. On the Insert tab, in the Text group, click on the down arrow to the right 

of the Object button and select Text from File. 

This opens the Insert File dialog box. Find and select the document 

HW09-2 Paragraph Styles Add Text Original, which is one of the files 

you copied at the start of the term. Then, click the Insert button. This will 

insert the text from that file at the end of your paragraph styles document. 

3. Apply the Para1 style to all the added paragraphs. 

4. Apply the Sidehead style to the headings Discussion, Problem Types, 

New Courses, Effects, and Conclusion. 

5. Apply the Quote1 style to the two new paragraphs in red (The idea is to 

help students... and I think the three mathematics professors...).


6. Modify the Quote1 style so that the paragraphs have 12 pt spacing 

before and so the text is in red. 

7. Close the Styles task pane. 

d) Insert a footer that contains the name of the file. In the footer, delete the 

center tab stop, move the right tab stop to the right indent (if necessary), and 

insert the automatic page number field. 


corrections, and then Print page 1 only, save the document and then 

close it. 

HW09-3 Census 

a) Open the document HW09-3 Census Original, which is one of the files you 

copied at the start of the term. 

b) Save the document in the Word Files folder using the name 

HW09-3 Lastname Firstname HWID Census Done. 

c) Insert a HEADER that contains the name of the file on the left and the word 

Page and the automatic page number on the right. 

d) Select the last two paragraphs of the document. These paragraphs have 

been set to have indentations and italic text. You want to remove all the 

formatting and then create a new style. 

1. On the Home tab, in the Styles group, click the Dialog Box Launcher 

to open the Styles task pane. 

2. Click Clear All. 

This will return the formatting 

of the selected paragraphs to 

normal style.


e) Follow the Steps given below to create a new paragraph style called Hang 

that has the following characteristics: 

• The first line begins at 0.5 inch. 

• There is a hanging indent at 1 inch. 

• There is a right indent at 5.5 inches. 

• The paragraph has 12 point spacing after the paragraph. 

• The line spacing is set to 1.5. 

1. Click anywhere in the second to last paragraph (the one that beings 

Rental The National…). Point to the upside down triangle on the left side 

of the ruler and drag it to the 0.5 inch mark. This is the first line 

indent. 

2. Point to the right-side-up triangle on the left side of the ruler and 

drag it to the 1 inch mark. This is the left or hanging indent. Be sure the 

first line indent triangle stays at 0.5. 

3. Point to the triangle on the right side of the ruler and drag it to the 5.5 

inch mark. This sets the right indent 5.5 inches from the left margin. 

4. Right-click anywhere in the second to last paragraph and select 

Paragraph to open the Paragraph dialog box. In the Spacing After: 

section, click the up spinner arrow twice to set the spacing after to 12 

points (or just type 12 in the box to the right of After:). Also, select 1.5 

lines from the Line spacing: box. 

5. Click . 

Note that in the Paragraph Dialog the 

Right Indentation is measured from the 

right margin whereas on the ruler is it 

measured from the left margin!


6. Right-click anywhere in the second to last paragraph and select Styles, 

Save Selection as a New Quick Style. 

7. In the Create New Style from Formatting dialog box, type Hang to 

create the new style based on the formatting of the selected paragraph. 

8. Click . The Hang paragraph style 

name appears in the Styles task pane. 

f) Apply the style Hang to the last paragraph. 

1. Click anywhere in the last paragraph. 

2. On the Home tab, in the Styles group, click Hang (or, click Hang in the 

Styles task pane). 

g) Follow the directions given below to create a character style called 

Emphasize1 that makes the font 11 pt, Arial Black, bold, italic, and blue. 

1. Click anywhere on the word Sales at the start of the last paragraph. 

2. At the bottom left corner of the Styles task pane, click the New Style 

button, .


3. Set the details in the Create New Style from Formatting dialog box as 

shown below: 

4. Click . The character style name 

appears in the Styles task pane and in the Quick Styles section. 

5. Apply the style to the word Sales by selecting Sales and clicking on the 

Emphasize1 name in the Quick Styles section. 

6. Apply Emphasize1 to the word Rental in the second to last paragraph.


h) Word has a large number of predefined styles that you can apply to words or 

paragraphs. For example, do the following to apply the predefined paragraph 

style Heading 3 to the title and three headings: 

1. Press Ctrl + Home to move to the top of the document. 

2. At the bottom of the Styles task pane, click the Options button. 

3. In the Style Pane Options dialog box, in the top drop down menu, click 

All styles. This will display all the styles available to this document. 

4. Click . 

5. In the Styles task pane, scroll down and click on . 

Notice that the Heading 3 style now appears in the Styles group on the 

Home tab. 

Anytime you want to apply this style to a paragraph simply click in the 

paragraph and then click the Heading 3 style button. 

6. Close the Styles task pane. 

7. Apply the Heading 3 style to the following three headings: 

Introduction 

Census Schedules Available to the Public 

Microfilm Rental and Sales 

i) Modify the style Heading 3 so that it has the following characteristics: 

• The font is Arial Black, bold, italic, and red. 

• There is a red border around the paragraph. The width of the border 

should be 2 1/4 pt. 

j) Press Ctrl + Home to move to the top of the document.


k) Create a new paragraph style called T1 that is based on the Heading 3 style 

but with these changes: 

• Remove the borders. 

• Make the font 16 point. 

• Center the paragraph. 

l) In the first line of the document, insert a line break before the word 

Economics and another line break just before the word BUREAU. To do this, 

place the cursor just before each word and press Shift + Enter. 

m) Click on the left side of the heading Census Schedules Available... and 

press Ctrl + Enter. This will insert a page break so that the heading Census 

Schedules Available... will begin at the top of page 2. You can also insert a 

page break by choosing Insert, Pages, Page Break. 

There are times when it is appropriate to break a document into several sections 

that have different characteristics, such as page layout (portrait or landscape), 

margins, headers and footers, and numbers of columns. 

For example, I wanted a different header for each project in this Study Guide so 

the reader could quickly see which project was being discussed. I did this by 

separating the projects into different sections and then putting the name of the 

project in the header of each section. 

For this census document, you want to insert a graphic that is better viewed in 

landscape (sideways) orientation but you want to keep the rest of the text in 

portrait orientation. Here is how you can do that.


m) It will be helpful if you display on the Status Bar the number of the section 

that contains the insertion point. To do this, right-click on the Status Bar. 

This opens the Customize Status Bar dialog box. Click the second choice, 

Section. 

Click anywhere outside the dialog box to close it. The lower left 

corner of the screen shows that the insertion point is located in 

Section 1 (there is only one section so far). 

n) Move the insertion point to the left of the heading Microfilm Rental and 

Sales. On the Page Layout tab, in the Page Setup group, click 

and in the Section Breaks section select Next Page. 

A Next Page section break is like a page break but it also creates a new 

section of the document to which you can apply different features.


o) Insert a new header for this section. 

1. Double click in the header area. 

Notice that the footer of the previous page is labeled Footer-Section 1 

while the header for the current page is labeled Header-Section 2. 

Word wants to use the same header for section 2 as for section 1. You 

can see this because the Link to Previous button, , is 

highlighted in the Navigation group and also appears in 

the header section. 

2. To be able to insert a new header for this section, click the Link to 

Previous button, , to turn it off. 

3. To the left of the file name, type Acquisition Information and a blank 

space. 

4. Close the Header. 

p) Move the insertion point to the bottom of the document and insert another 

next page section break.


q) Change the header of the new section. 

1. Double-click in the Header area on page 4 to open it. 

2. Turn off the Link to Previous button. 

3. Replace Acquisition Information with the words Census Sample Page. 

4. Close the Header. 

r) Since you are about to insert a picture that should be displayed sideways you 

must set this new section to landscape orientation. Be sure the insertion point 

is in the new section (this is section 3). 

1. On the Page Layout tab, in the Page Setup group, click 

and select Landscape. 

2. Scroll up a few lines to see that the previous section remains in portrait 

mode (vertical) while the new section is changed to landscape 

(sideways). 

3. Move the right tab stop to the right indent marker so Page is all the way 

over on the right. 

s) On the Insert tab in the Illustrations group, click the Picture button. 

Navigate to your Word Files folder and insert the file HW09-3 Picture 

Original.jpg, which is one of the files you copied at the start of the term. 

t) Change the style of the paragraph that contains the graphic to Normal. 

u) Press Ctrl + F2 and compare the preview with the key. Make needed 

corrections, print pages 3 and 4 only, save the document, and then 

close it.


HW09-4 Large Document 

This exercise gives you practice working with a large document. You will learn 

how to use the Navigation Pane to quickly move to different places in a 

document, and you will learn how to create a Table of Contents, an index, and 

cross references to page numbers within the document. 

The following book chapter on computer-mediated mathematics courses offered 

through PsTL serves as the basis for this assignment: 

Kinney, D. P., Kinney, L. S., Robertson, D. F. (2005). Learning Mathematics 

Through Computer-mediated Instruction. In J. L. Higbee, D. B. Lundell, & D. R. 

Arendale (Eds.), The General College vision: Integrating intellectual growth, 

multicultural perspectives, and student development (299-318). Minneapolis: 

University of Minnesota, General College, Center for Research on 

Developmental Education and Urban Literacy. 

a) Open the document HW09-4 Large Document Original, which is one of the 


b) Save the document to the Word Files folder using the name 

HW09-4 Lastname Firstname HWID Large Document Done. 

c) One way to move quickly through a document is to use the Navigation Pane. 

This is a task pane that displays a list of headings in the document; when you 

click a heading in the Navigation Pane Word jumps to the corresponding 

heading in the document, displays it at the top of the window, and highlights 

the heading in the Navigation Pane. Do the following: 

1. On the View tab, in the Show/Hide group, click the checkbox to the left of 

Navigation Pane. 

This displays an outline of the document in a task pane on the left side of 

the screen.


The outline entries are automatically generated using the built-in styles 

called Heading 1, Heading 2, Heading 3, etc. For example, the authors 

of the paper applied the following styles to various parts of the paper: 

Heading 1: This heading normally would be used for the title but later on 

you will create a Table of Contents from the first three levels of 

headings and you do not want the title in the Table of Contents. So, 

Heading 1 is not used. However, you do want the title to appear in the 

Navigation Pane so they applied Heading 5 to it. 

Heading 2: Section headings such as Computer-mediated Instruction, 

Overview of Computer-mediated Software, and Structure of 

Computer-mediated Courses. 

Heading 3: Some section headings have subheadings. For example, 

under Structure of Computer-mediated Courses the paper has 

subheadings such as Daily Schedule of Class Activities, 

Homework Assignments, and Exams and Quizzes. 

You can see how a good outline of a paper can be helpful later on as the 

paper grows and details are filled in. 

2. If you think the width of the Navigation Pane is too narrow or too wide, 

you can change it. Point to the vertical bar that separates the Navigation 

Pane from the document screen and the pointer will change to a double 

pointed arrow. Drag left or right to change the width. 

3. In the Navigation Pane, click Structure of Computer-mediated 

Courses. The insertion point will jump to that section of the document.


4. Right-click on and select Expand All. 

This will display all the headings in the document. 

5. Point to the arrow, , on the left of Structure of Computer-mediated 

Courses. 

Click the arrow. The down-pointing arrow will turn into an a leftpointing 

arrow, and the subheadings of Structure of Computermediated 

Courses will be hidden. 

You can collapse or expand any section that you wish. In a large 

document, collapsing and expanding selected levels can make it easier to 

see the parts of the document you are working on. 

6. Click the arrow on the left of Structure of Computer-mediated Courses 

to once again display its subheadings. 

7. This document contains a lot of hidden codes that will be explained later. 

For now, hide these codes by clicking the Show/Hide button, , on the 

Home tab if necessary.


d) Insert a photo of the computer lab where the classes are taught by doing the 

following: 

1. Use the Navigation Pane to move the insertion point to Insert Photo 

Here (third line from the top in the Navigation Pane). 

2. Select the entire line. 

3. On the Insert tab, in the Illustrations group, click the Picture button. 

4. Navigate to your Word Files folder and double-click on the file HW09-4 

Photo Original.jpg. 

e) Insert two tables and a graph by doing the following: 

1. Use the Navigation Pane to move the insertion point to Insert Table 1 

Here. 

2. Select the entire line. 

3. On the Insert tab, in the Text group, click the down arrow on the right of 

and choose Text from File. 

4. Navigate to your Word Files folder and then double-click on the file 

HW09-4 Table 1 Original, which is one of the files you copied at the start 

of the term. 

5. Change the style of the caption to Heading 5 (Home, Styles, scroll down 

and click on Heading 5). 

6. Use the Navigation Pane to move the insertion point to Insert Table 2 

Here. Follow the same procedure as you did for Table 1 to insert the file 

HW09-4 Table 2 Original, which is one of the files you copied at the start 

of the term. Change the style of the caption to Heading 5. 

7. Use the Navigation Pane to move the insertion point to Insert Figure 1 

Here. Follow the same procedure as you did for Table 1 to insert the file 

HW09-4 Graph Word Original, which is one of the files you copied at the 

start of the term. Change the style of the caption to Heading 5. The graph 

was made using Excel.


f) Word has an equation editor that you can use to enter formulas into your 

documents. Insert the Quadratic Formula, 

following: 

x 1,2 � �b � b2 � 4ac 

2a 

1. Use the Find feature to locate the text QuadraticFormulaHere. 

2. Delete the text QuadraticFormulaHere. 

, by doing the 

3. On the Insert tab, in the Text group, click on (not the down 

arrow but the button itself). This opens the Object dialog box where you 

can select from a wide range of objects to insert. Scroll down and select 

Microsoft Equation 3.0. 

Click . The equation editor toolbar displays. 

4. Type x 

Press Ctrl + l (the l is a lowercase L). The Ctrl + l tells the editor to make 

the next symbol you type a subscript (l for lower). 

Type 1,2 

Tap the right arrow key. Tapping the right arrow key cancels the 

subscript command so the rest of the line is entered without being a 

subscript. 

Type the equals sign, = 

Since the editor automatically spaces the symbols using the correct 

syntax you do not need to type spaces.


5. Click the drop down menu 

that contains the Fraction 

and radical templates. 

6. Click the regular fraction template, , in the upper left corner of the 

menu. You can also do this by pressing Ctrl + f (f for fraction) 

7. In the numerator, type -b 

8. Click the drop down menu that contains 

the Operator symbols. 

9. Click the plus or minus symbol, , in the upper left corner of the menu. 

10. Click the square root template, , in the Fraction and radical 

templates menu. You can also do this by pressing Ctrl + r (r for radical) 

11. Type b, press Ctrl + h, type 2, and then press the right arrow key. The 

Ctrl + h tells the editor to make the next symbol typed an exponent (h for 

higher). Tapping the right arrow key cancels the exponent command so 

the rest of the line is entered without being an exponent. 

12. Type -4ac 

13. Click in the denominator and type 2a 

14. Click outside the editor box to return to normal Word editing mode. 

Note that you can also insert equations by clicking the Insert tab and then clicking 

and then clicking . This will bring up a pallet from which you can 

choose mathematical structures such as fractions, exponents, and radicals. This 

takes a bit longer than using the equation editor but might be easier to use. 

15. Use the Equation Editor to replace EquationHere with the equation 

5x 2 � 3x �1� 0. 

16. After the quotation mark, insert a footnote that says Here, quad refers to 

the number of sides of a square, which has 2 dimensions.


g) A Table of Contents gives the reader a quick view of the topics covered in a 

document. It also lets the reader know the page number of each topic so he 

can go to that place quickly. Add a Table of Contents to the current 

document by doing the following. 

1. Use the Navigation Pane to move the insertion point to the left of the 

heading Computer-mediated Instruction, which is just below the 

photograph at the bottom of page 2. 

2. Type Table of Contents and tap Enter. 

3. Change the style of the line that contains Table of Contents to normal, 

and then format the text as 18 point, bold, Arial, and center the line. 

4. Right-click anywhere in the Table of Contents line and select Paragraph. 

Set the Outline Level: to Level 5. 

Click . 

This will make the Table of Contents heading at the same level as 

paragraphs that have style Heading 5 and it will appear in the 

Navigation Pane. You do not use Heading 1 or Heading 2 or Heading 3 

style because you do not want the Table of Contents heading to be in 

the actual Table of Contents. 

5. Once again, move the insertion point to the left of the heading Computermediated 

Instruction.


6. On the References tab, in the Table of Contents group, click Table of 

Contents and select Insert Table of Contents near the bottom of the 

menu. The Table of Contents dialog box opens. Set it to look like the 

following (show the page numbers, right align the page numbers, apply a 

dotted tab leader to the page numbers, choose the format from a 

template, and show 3 levels): 

7. Click . The Table of Contents is inserted. 

You can use the Table of Contents to quickly go to any item listed. To 

do this, point to the item and hold down the Ctrl key. A little hand with a 

pointing finger will appear. 

If you left-click the insertion point will move to that location in the 

document. Try it. Hold down the Ctrl key and then point the little finger to 

Homework Assignments and click. The insertion point is moved to the 

section titled Homework Assignments.


h) An index is helpful in a large document or book because it can help the 

reader quickly find particular words and phrases of interest. Creating an index 

involves four steps: 

Step 1 Mark words and phrases that are to appear in the index. For this 

document, I have already marked quite a few index entries in order to 

save you time. You are going to mark a few more and then create the 

index. 

Step 2 Edit the index entries so the wording is appropriate and makes sense. 

Step 3 Have Word create the index from the marked entries. 

Step 4 Check the index and edit the entries as needed. 

To create an index, do the following: 

1. Use the Navigation Pane to place the insertion point to the left of the 

heading Computer-mediated Instruction. 

If the hidden codes are not showing, click the Show/Hide button, , on 

the Home tab to display the paragraphs marks, , tabs , 

spaces, , and other document marks such as marked index entries. 

The index entries are shown inside braces with the prefix XE, which 

stands for indeX Entry. The word or phrase that will appear in the index is 

shown inside quotation marks. 

2. Highlight learner-centered in the fifth line of the first paragraph (it is in 

red to help you find it quickly).


3. Press Alt + Shift + x (you could also choose References, Index, Mark 

Entry). 

The selected word appears in the Main entry: box. If you want to change 

it for some reason you can simply type in what you want. If you click 

the index entry will be marked for this occurrence only. If you 

click the entry will be marked for every occurrence of learnercentered 

in the document. 

4. Click . The phrase learner-centered is marked as an index 

entry. 

The Mark Index Entry dialog box stays open so you can mark more 

entries. 

5. Move four lines down in the document and select graphics (it is in red). 

Click anywhere in the Mark Index Entry dialog box and then click 

. This will mark every occurrence of graphics in the entire 

document. Note that this will NOT mark graphic or graphical. That is 

one of the drawbacks of the Mark All button—variations on the word or 

phrase will not be marked even though they may be important. Hence, 

you will have to carefully read the document and tweak the index to make 

it accurate. This takes time! 

6. Click to close the Mark Index Entry dialog box.


i) Create the index from the entries you marked and the ones that were already 

marked by doing the following. 

1. Press Ctrl + End to move the insertion point to the end of the document. 

2. Type Index and apply the Heading 2 style. 

3. Turn off the Show/Hide feature by clicking the Show/Hide button . If 

you do not turn off the Show/Hide feature the page numbers will be 

incorrect because the text of the marked index entries will add to the 

length of the document. 

4. On the References tab, in the Index group, click . 

In the Columns: box, change the number of columns to 3. 

In the Formats: box, click the arrow, scroll down, and select Bulleted. 

Be sure there is a check in the box to the left of Right align page numbers. 

In the Tab leader: box, click the arrow and select the dotted line. 

5. Click to create the index.


j) It is often the case that after you create the index you will have to modify it. 

For example, the index you just created lists attitude and attitudes as 

separate entries even though they are the same topic. The same is true for 

Evaluate and Evaluates. So, after you create the index it is a good idea to 

print it, go through the entries, and make changes as appropriate. But, do 

NOT edit the index directly—only edit the marked entries in the body of the 

document. Once you make the entries consistent you can create a new index. 

Change the Evaluates index entries to Evaluate by doing the following: 

1. Turn on the Show/Hide feature by clicking the Show/Hide button . 

2. Press Ctrl + Home to move to the top of the 

document. 

3. Press Ctrl + h to open the Find and Replace 

dialog box. 

In the Find what: box type: XE “Evaluates 

In the Replace with: box type: XE "Evaluate 

4. Click Replace All. Word replaces all the index entries that contain 

Evaluates with Evaluate (there will be three replacements). Word does 

not change the text of the document, only the index entries. 

5. Click and then close the Find and Replace dialog box. 

6. Repeat the process changing the index entries for attitudes to attitude 

(there will be three replacements). Close the Find and Replace dialog 

box. 

7. Turn off the Show/Hide feature by clicking the Show/Hide button . 

8. To update the index, point to any place in the index, right-click, and select 

(you could also choose References, 

Index, ). Now, only attitude appears in the index. 

There are several other similar situations (e.g., focus groups & Focus 

groups, and math placement & mathematics placement) but, to save time, 

you can leave those alone.


k) Create some cross references to various pages so that the reader can be 

directed to other places in the document for more information. Here is an 

example of a cross-reference in this Study Guide: 

For information on creating a Navigation Pane see page SG217. 

You cannot simply type the page numbers because as parts of the document 

are added or deleted the page numbers will change. Fortunately, Word has a 

way of creating page references that will automatically update each time the 

document is saved or printed. 

Do the following: 

1. Use the Navigation Pane to locate Figure 1: Gender and Type of 

Class Chosen. Click just to the left of the word Figure. 

2. On the Insert tab, in the Links group, click . This will display 

the bookmark dialog box. 

3. Type Figure1 in the Bookmark name: box. A bookmark name may not 

contain any spaces. 

4. Click Add. This creates an hidden bookmark at this location. The dialog 

box closes. 

5. Be sure the Show/Hide feature is off—use the Show/Hide button if 

necessary. Use the Find feature to locate the blue text page xx near the 

top of the document. You want to replace xx with the page number where 

the reference can be found. 

6. Delete xx. Then, on the Insert tab, in the Links group, click . 

7. Set the choices in the Cross-reference dialog box as follows: 

Reference type: Bookmark 

Insert reference to: Page number 

Insert as hyperlink 

For which bookmark: Figure1


8. Click Insert and then click the Close button to close the dialog box. The 

page number, 23, is inserted. 

If you add or delete text from the document this page number will 

automatically be updated when you save or print the document. 

Since you checked the box next to Insert as hyperlink, if you hold down 

the Ctrl key and click the page number cross-reference you just set up, 

the insertion point will move to that part of the document. 

A person looking at a paper printout of the document would have to 

manually flip to that page. 

9. Set up a bookmark for Table 1: Course Satisfaction. 

10. Use the Find feature to locate the blue text page yy near the top of the 

document. Replace yy with a cross-reference that contains the page 

number where the reference to Table 1 can be found. 

l) Breakup the document into different sections and insert headers for each 

section by doing the following: 

1. Right-click the Status Bar to open the Customize Status Bar dialog box. 

If they are not already there, click to place check marks to the left of 

Formatted Page Number (explained later) and Section. 


heading Abstract near the top of the document. On the Page Layout 

tab, in the Page Setup group, click the Breaks button and select Section 

Breaks, Next page. Now, the Abstract section starts at the top of page 

2. The Status Bar will show . 


heading Table of Contents near the top of the document. Press Ctrl + y 

to repeat the last action you did (inserting a section break). Using Ctrl + y 

is faster than again choosing Page Layout, Page Setup, Breaks, 

Section Breaks, Next. Now, the Table of Contents section starts at the 

top of page 3. The Status Bar will show 


heading Works Cited near the bottom of the document. Press Ctrl + y. 

Now, the Works Cited section starts at the top of a page. The Status 

Bar will show



heading Index at the end of the document. Press Ctrl + y. Now, the 

Index section starts at the top of a page. The Status Bar will show 


heading Computer-mediated Instruction near the top of the document. 

Press Ctrl + y. Now, the Computer-mediated Instruction section starts 

at the top of a page. The Status Bar will show 

m) Look at the Status Bar in the lower left of the screen. The page number is 4. 

This is because the title page, abstract, and Table of Contents are all 

counted as pages, which is not what you want. The Computer-Mediated 

Instruction section should begin on page 1. 

To change the page number, on the Insert tab, in the Header & Footer 

group, click the Page Number button, and click . In 

the Page Number Format dialog box, click Start at: and be sure a 1 is in the 

Start at: box. 

Click . 

Look at the Status Bar 

Page: 1 is called the Formatted Page Number. That is the page number that 

will appear in the document header or footer. This is the page number you 

just set to 1 in the Page Number Format dialog box. 

Section: 4 means the insertion point is in the fourth section of the document. 

Page: 4 of 34 means the insertion point is in the "real" 4th page of the 

document and the document has a total of 34 "real" pages.


n) Put in some headers by doing the following: 

1. Use the Navigation Pane to move the insertion point just to the left of the 

Computer-mediated Instruction heading near the top of the document. 

2. On the Page Layout tab, in the Page Setup group, click the Dialog Box 

Launcher to open the Page Setup dialog box. Click the Layout tab, click 

the check boxes next to Different odd and even and Different first 

page. Also, be sure This section is selected in the Apply to: drop down 

menu. 

3. Click . 

Notice that the status bar now shows: 

This says there now are 35 pages in the document and the insertion point 

is on the “real” page 5. Word has automatically inserted a blank page 

after page 3 because you just told it to set up different headers for this 

section for the first page of the section, the odd pages of this section, and 

the even pages of this section.


4. Double-click in the Header area. Click the Link to Previous button, 

, to deselect it. This will enable you to change the header 

for this section without affecting the previous header. Notice that the 

header you had typed for the previous section disappears and the header 

area is now called First Page Header -Section 4-. This is the first page 

of section 4 and you do not want a header on this section. 

5. Scroll down and then click in the Even Page Header -Section 4-. 

Deselect the Link to Previous button, . Remove the 

center tab stop. Insert field codes so that the automatic page number is 

displayed on the left and the file name is displayed on the right. 

6. Scroll down and then click in the next header area. It has the label Odd 

Page Header -Section 4-. Deselect the Link to Previous button, 

. Remove the center tab stop. Type a header that contains 

your name on the left and the automatic page number on the right. 

7. Close the Header and Footer area. 

o) Saving or printing the document should automatically update all the fields, 

including the Table of Contents, index, and cross-references. To be sure, you 

can update all the fields manually. 

1. If necessary, turn off the display of hidden codes by clicking the 

Show/Hide button, , on the Home tab. Remember, if the hidden 

codes are shown when an index or Table of Contents is created the page 

numbers will be incorrect. 

2. Press Ctrl + a to select the entire document. 

3. Right-click anywhere in the document and select . 

This opens the Update Table of Contents dialog box. You can also open 

this dialog box by tapping F9.


4. Click Update entire table. 

5. Click . 

6. Deselect the text by clicking outside the selected area. 

p) To save paper, do NOT print the whole document. Print selected 

pages by doing the following: 

1. Press Ctrl + p to open the Print dialog box. 

2. In the Settings section, click the Pages: option. The Screen Tip shows 

you how to print selected pages or sections. 

3. Type s2 in the box. This will print section 2, which contains the Abstract. 

4. Click to print the one page in section 2. 


heading Table of Contents near the top of the document. 


7. In the Settings section, click the down arrow and select Print Current 

Page. This will print the page that currently contains the insertion point 

(i.e., the Table of Contents page). 

8. Click to print the page.



10. In the Settings section, click the down arrow and select Print Custom 

Range. 

11. Type the following page numbers: 7,14,20,31. Be sure your output 

contains the equations (pg 7), a table (pg 14), the graph 

(pg 20), and the index (pg 31). 

If any of these elements are missing adjust the page range so they 

are there (see the key). 

12. Click to the print pages with the equation, table, graph, and 

index. 

q) Save the document and then close it. 



HW09-1 Declaration, page 1 

HW09-2 Paragraph Styles, page 1 

HW09-3 Census Acquisition Information, page 3 

HW09-3 Census Sample Page, page 4 

HW09-4 Large Document Abstract, section 2 

HW09-4 Large Document Table of Contents, section 3 

HW09-4 Large Document Equations, page 7 

HW09-4 Large Document Table, page 14 

HW09-4 Large Document Graph, page 20 

HW09-4 Large Document Index, page 31 

2. Place Submission Form 10 on top of the papers and staple in the upper 

left corner. 


Information on the Word Midcourse Exam 

The second midcourse exam will cover only Word. The exam will be 

similar to the Excel exam in length, scope, and level of difficulty. The 

ground rules for taking the Word exam are the same as those for taking 

the Excel exam. 

There are two ways of taking the two-hour Word midcourse exam, 

depending on your location. 

Take the exam on a computer at the ODL office on 

campus: 

You will be given several files and a set of questions that will ask you to 

make modifications. The questions are similar to those you have done in 

your homework submissions, and similar to the practice questions on the 

following pages. You will save your modified file to a diskette (supplied by 

ODL) and I will grade your files. You will not print anything. 

Take the exam using paper-and-pencil at other 

locations: 

If you cannot come to campus you will have to take a paper-and-pencil 

version of the exam. In this format, you will answer some questions that 

are in a multiple-choice format. To study for this form of the exam, you 

should do the Sample Exam Questions for Word contained on the 

following pages and the Matching and Fill in the Blank questions at the 

ends of the textbook chapters. 

The computer version of the exam is a better way to show what you 

have learned, and most students find it easier to do. However, for 

security reasons, if you cannot come to campus to use a secured 

computer then you will have to do the paper-and-pencil version. 

No matter which format you choose, the exam is closed book and you will 

have two hours to complete it. You must complete the exam in one 

sitting—that is, you may not do part of the exam at one time and finish up 

at another time. Since you only have two hours to complete the exam, you 

should go through the practice questions that follow several times in order 

to be able to do these types of questions quickly. 

— 237 —

PAGE 238 INFORMATION ON THE WORD MIDCOURSE EXAM 

Scheduling Your Exam Appointment 

You must first have submitted all of the required assignments that precede 

the exam before you take it. Make an appointment only after those 

assignments are returned to you so that you can thoroughly review them 

and consider my comments. 

You have a choice of three locations where you can take your exam: 

I. Computer version: The College of Continuing Education 

Information Center. 

II. Paper-and-Pencil version: Another University of Minnesota 

location. 

You are responsible for making an appointment with a qualified 

proctor and sending to the ODL office a Request for Off-Campus 

Exam form. 

III. Paper-and-Pencil version: An outside institution. 


proctor and sending ODL office a Request for Off-Campus Exam 

form. 

Whatever location you choose, always do these things to 

prepare: 

� Bring the Word Midcourse Exam submission form (number 11) and 

attach it to the exam when you turn it in. 

� Bring picture identification with you to the exam appointment. 

I. Taking the Computer Version Exam at the Information Center 

University of Minnesota Saint Paul campus 

Students in the Twin Cities area should take their exam at the College 

of Continuing Education; contact the Information Center (see contact 

information below). You will be offered appointment times according to 

a specific schedule of available weekday dates and time slots. Make 

your appointment at least two days in advance. You need to arrive 15– 

20 minutes before your scheduled exam time to allow time for check-in 

and seating. Please plan ahead, especially during the middle of the 

month when many ODL students are taking exams. If you arrive more 

than 15 minutes late for your exam appointment, you will need to 

reschedule. 

CCE Information Center 

20 Ruttan Hall 

1994 Buford Avenue 

Saint Paul, MN 55108 

612-624-4000

INFORMATION ON THE WORD MIDCOURSE EXAM PAGE 239 

II. Taking the Paper-and-Pencil Version Exam at Another 

University of Minnesota Location 

If you choose any of the locations listed on the next page: 

� Call one of the phone numbers below to schedule your exam 

appointment. Get the name of the person who will act as your 

proctor (see IV. below). In choosing a date, be sure to allow one to 

two weeks for the delivery of your exam. Pay attention to the 

time limit given for your exam. 

� When making your appointment, allow enough time so that you can 

complete the exam by office closing time. 

� Fill out the Request for Off-Campus Exam form and send it to the 

CCE Information Center. You can also go online to fill out the exam 

request form, at: 

http://www.cce.umn.edu/creditcourses/distance/forms/index.html 

� CCE Information Center will then send your exam to the proctor at 

your appointment location. You will not receive any confirmation 

that the exam has been sent but you can call your appointment 

location to check if they’ve received it. 

� You must report for the exam within thirty days of receipt of the 

exam at your appointment location. 

University of Minnesota–Crookston 

Academic Affairs 

302 Selvig Hall 

2900 University Ave. 

Crookston, MN 56716 

218-281-8341 

University of Minnesota–Morris 

225 Community Services Building 

600 East 4th Street 

Morris, MN 56267 

320-589-6456 

University of Minnesota–Rochester 

855 SE 30th Ave. 

Rochester, MN 55904 

507-280-2828 

1-800-947-0117 

University of Minnesota–Duluth 

104 Darland Administration Building 

10 University Drive 

Duluth, MN 55812 

218-726-6288


III. Taking the Paper-and Pencil Version Exam at an 

Outside Institution 

If you want to take your exam at a non-University of Minnesota 

location: 

� Choose a qualified proctor (see IV. below) and make an 

appointment to take your exam. Allow one to two weeks for the 

delivery of your exam. Pay attention to the time limit given for 

your exam. When making your appointment, allow enough time so 

that you can complete the exam by office closing time. 





� CCE Information Center will then send your exam to the approved 

proctor. Exams are mailed directly to the proctor at his or her 

business location only. You will not receive any confirmation that 

the exam has been sent but you can call your appointment location 

to check if they’ve received it. 



IV. Using a Proctor 

There is no charge for taking your exam at the CCE Information 

Center in 20 Ruttan Hall. You may be charged a fee if you take exams 

at other campus locations or at outside institutions. Proctor fees will 

not be reimbursed. 

Suggested Qualified Proctors 

• The Independent Study department of any member institution of the 

University Continuing Education Association. 

• Any test center of a member of the National College Testing 

Association. Search for an NCTA test center online at: 

http://ce.byu.edu/is/site/students/zip_codes.cfm 

• For military students: a commissioned officer whose rank is higher 

than your own or a noncommissioned officer E-8 or above. Provide 

proctor’s rank, title and unit. 

• A secondary school superintendent, principal, or counselor, a 

faculty member (excluding teaching assistants) or an administrator 

of an accredited university or college. 

• A corporate education director or human resources director.

INFORMATION ON THE WORD MIDCOURSE EXAM PAGE 241 

Online and Distance Learning reserves the right to reject any 

proctor. Regardless of academic qualifications, no relative, 

work supervisor, or immediate employer may proctor your 

examination. 

Reviewing Your Graded Exam 

Once your exam is graded, it will not be returned to you; you will only be 

sent the exam submission form with your score on it. Your graded exam 

will be kept on file in the ODL office for twelve months. 

To review a graded exam in the ODL office, contact us to make an 

appointment at least one day in advance of your planned visit. If you live 

outside the Minneapolis-Saint Paul area, call the ODL office to make 

arrangements to review your exam at a new appointment with your offcampus 

exam proctor. Please allow one to two weeks for this option.

Fill in this form only if you want to take your exam at a location other than the 

CCE Information Center. Incomplete forms will be returned. Please print or type. 

Send this form to the Information Center (the address is given on the reverse side 

of this form). Allow one to two weeks for the delivery of your exam. 

The Information Center verifies all proctors and reserves the right to approve or 

reject any proctor. You must report for the exam within thirty days of the 

proctor’s receipt of your exam. 

Student Information 

Student Name 

Last First Mid Init 

U of MN ID# E-mail 

Address 

Street 

Course Information 

City State Zip Code 

Dept. and Course Number Instructor 

Course Title 

— 243 — 

Day 

Phone ( ) 

CHOOSE ONE: I want to take the midcourse exam final exam 

on (approximate date) 

Proctor Information (see the preceding section for qualified proctors) 

Proctor Name 

Title 

Institution or Office Name 

Address 

last first 

Street 


Email Phone ( ) 

Student’s Signature 

Request for Off-Campus Exam 

This form is also available online at 

http://www.cce.umn.edu/creditcourses/distance/forms/index.html


College of Continuing Education 

University of Minnesota 

Information Center 




Return this form to: 

612-624-4000 or 

1-800-234-6564 

Fax: 612-625-1511

Sample Exam Questions for Word 

These sample questions will give you a place to start in your studying but they do 

not constitute a “practice” exam so you will need to also study the activities in your 

textbook as well as those in this Study Guide in order to be fully prepared for the real 

exam. I will ask you questions on material that was covered in the textbook and your 

projects that are NOT covered here. 

This is not to be handed in for grading. 

The keys are in these files: 

Word Practice Labels SOURCE KEY Original 

Word Practice Merge DATA KEY Original 

Word Practice Merge PRINTED KEY Original 

Word Practice Merge SOURCE KEY Original 

Word Practice Questions KEY Original 

Word Practice SmartArt KEY Original 

Word Practice Questions Key Original 

1. Open the file Word Practice Questions Original, which is one of the files you 


2. Save the file to your Word Files folder using the name Word Practice Questions Done 

3. For the first 4 lines, do the following: 

• Center the first line. 

• Right align the second line. 

• Boldface the third line. 

• Italicize the fourth line. 

• Change the fifth line to 24 point red Arial font. 

4. For the 2 paragraphs under Part 1, set spacing before to 12 pt and spacing after 

to 6 pt. 

5. For the 3 lettered items under Part 2, use the ruler to do the following: 

• Set the left paragraph indent to 2 inches. 

• Set the right paragraph indent to 5.5 inches. 

• Set the first line indentation to 1.5 inches. 

— 245 —

SG246 SAMPLE EXAM QUESTIONS FOR WORD 

6. Double space the paragraph that begins with DOUBLE SPACE THIS 

PARAGRAPH. Set the outline level to 4, set the pagination for Widow/Orphan 

control, Keep lines together, and Keep with next (this should move the 

paragraph to the top of the next page). 

7. Create a new paragraph style called Side1 that makes paragraphs double 

spaced, bold, underlined, red, Arial, 18 point, and centered. Apply this style to the 

paragraph SIDE HEAD Moved Paragraph Goes Under This Side Head. 

8. Find the words SIDE HEAD TWO. Apply the Side1 paragraph style to this 

paragraph. 

9. Create a new character style called Enhance1 that makes text bold, italic, blue, 

and underlined. Use the Replace feature to apply this style to all occurrences of 

the word Disk (match the case of the letters and the whole word so that words 

like diskette are not changed). There should be two replacements. 

10. Combine the two paragraphs which begin COMBINE WITH PREVIOUS 

PARAGRAPH and Combine with next paragraph into one paragraph. 

At the end of the paragraph, insert the Distance Formula from algebra: 

� � 2 

d p,q � (x 2 � x 1 )2 � y 2 � y 1 

11. Break up the paragraph which begins BREAKUP THIS PARAGRAPH. Make the 

breaks just before (a), just before (b), and just before (c). 

12. For each lettered paragraph (a), (b), and (c), set a left tab stop at 1 inch, a center 

tab stop at 3 inches, and a decimal tab stop at 5 inches. Make the decimal tab 

have a leader that is a dotted line. Use tabs to make these paragraphs look as 

follows:

SAMPLE EXAM QUESTIONS FOR WORD SG247 

13. Move the really large paragraph that begins with the words MOVE THIS 

PARAGRAPH to just under the side head SIDE HEAD Moved Paragraph Goes 

Under This Side Head. 

14. Center the paragraph that begins CENTER THIS PARAGRAPH. 

15. Right align the paragraph that begins RIGHT ALIGN THIS PARAGRAPH. 

16. Use the Replace feature to replace all occurrences of the word replace with 12 

@ symbols. That is, replace should be replaced with @@@@@@@@@@@@ 

everywhere in the document. Set up the replacement so words like Replace and 

replaced are not changed. There should be 3 replacements. 

17. Place the insertion point to the right of the words MOVE THIS PARAGRAPH. 

Then, insert a clip art file of an American flag. Adjust the height and width to 2 

inches. Position the flag so it is about in the center of the paragraph and so the 

text wraps around the flag.


18. Locate the word SKINNY. Insert a footnote mark right after SKINNY. The text of 

the footnote should be By skinny, we mean really thin. 

19. Move the insertion point to the blank line just above Part 5. Insert a 3 column by 

4 row table. Type the data shown below, and format the table as follows: 

• The width of the outside border should be 3 pt. 

• The width of the inside lines should be 3/4 pt. Make the inside lines double 

lines. 

• The inside lines should be green. 

• The top row should have 20% shading. 

• The top row should be bold and italic. 

20. Insert a new row between the rows for Doug and Melissa. Delete the row for 

Noah. Insert a new column to the right of the Phone column.


21. Make the height of all the rows of the table 0.5 inch. Make the width of all the 

columns of the table 1 inch. Center the table on the page. 

22. Insert a new column to the right of Phone and type the following: Salary, 1500, 

1000, 500. 

23. Insert a new row below the last row of the table. In the cell in the Salary column, 

insert a formula that calculates the average of the numbers in that column. Use a 

format that shows 0 decimal places and inserts a comma between the hundreds 

and thousands place. 

24. Insert a manual page break just after the table so Part 5 is at the top of the next 

page.


25. Use the Multilevel List feature on the 16 lines after the table to make them look 

like the following: 

26. Insert a text box next to the heading Part 5. Type the following in the text box: 

More colors are available on our Web. Make the text bold Arial and red. 

27. Insert an arrow pointing from the text box to the word Colors in the outline. Make 

the width of the arrow 3 pt and the color blue. 

28. Insert an orange four-pointed star Shape next to the Sizes part of the outline. 

29. Insert a Table of Contents at the top of the document. Construct the table using 

the first two heading levels only.


30. Insert a section break right after the Table of Contents so that the first line of the 

document, CENTER THIS LINE appears on the next page. 

31. Set up the headers and footers for section 2 of the document as follows. Be sure 

to deselect the Link to Previous button, . 

First Page Header contains Lastname Firstname HWID on the left and the 

computer generated date on the right. 

Even Page Header contains the page number on the left and Lastname 

Firstname HWID on the right. 

Odd Page Header contains your name on the left and the page number on the 

right. 

All the footers contain the file name. 

32. Change the header style to Small Caps, Arial Black, red, 10 pt. with a 3 pt. width 

line along the bottom. 

33. Find the paragraph that begins CENTER THIS PARAGRAPH and insert a 

bookmark. 

34. Go to the bottom of the document, tap Enter, and type Center this paragraph is 

on page


35. Insert a page number cross-reference to the bookmark CENTER THIS 

PARAGRAPH. The page reference should say 3. 

36. Find the phrase REALLY PORTLY and mark it as an index entry. 

37. Move to the very end of the document and tap Enter two times. Insert an index. 

Use the Fancy style, one column, page numbers right aligned with a dot leader. 

38. Save the document and close it. 

39. Open the file Word Practice Merge DATA Original, which is one of the files you 


40. Save the workbook to your Word Files folder using the name 

Word Practice Merge DATA Done 

41. Convert the paragraphs to a table. 

42. Sort the table by Class in descending order and, within Class, by Name in 

ascending order. 

43. Apply the Medium Shading 2 – Accent 1 design. 

44. Change the column widths to 1 inch. 

45. Save the document and close it.


46. Start from a blank new document and type the following letter: 

Dear NAME: 

We have analyzed your data and find that your height of HEIGHT and 

weight of WEIGHT indicates that IF. 

Sincerely, 

Dr. Watson 

47. Change the normal style of the document so that the font is Arial bold and the left 

and right indents are set to 1 inch. 

48. Convert the document to a mail merge document, and select Word Practice 

Merge DATA Done as the data source. 

49. In place of the word NAME insert the merge field code Name. 

50. In place of the word HEIGHT insert the merge field code Height. 

51. In place of the word WEIGHT insert the merge field code Weight. 

52. In place of the word IF insert an If... Then... Else... field so that the following will 

be displayed: 

• If the weight is over 160, display you need to lose a few pounds. 

• If the weight is 160 or less, display you are in good shape. 

Press Alt + F9 to see the merge codes as follows: 

Press Alt + F9 again to hide the merge codes. 

53. Save the document as Word Practice Merge SOURCE Done.


54. Merge the source and the data to a new document. It will contain all the 

individual letters. If you click the Draft View button on the Status Bar you 

should see the following: 

55. Save the new document as Word Practice Merge PRINTED Done. 

56. Close all open documents. 

57. Create mailing labels using the Avery US Letter 5160 style and Word Practice 

Merge DATA Done as the data source. You want this to create a different label 

for each person so start from Mailings, Start Mail Merge, Labels rather than 

Mailings, Labels. Include on each label the Name, Height, and Weight of each 

person and on separate lines. 

58. Save the source labels file as Word Practice Labels SOURCE Done. Don’t 

bother carrying out the merge. 

59. Start with a new Word document and type Practice Questions for Word Final 

60. Tap Enter. 


Word Practice SmartArt Done.


62. Insert a SmartArt object Process, Continuous Block Process. 

63. Enter the following, one in each textbox. Sleep, Alert, Good Grades, Happy 

Stu, Good Life. 

64. Change the colors to Colorful. 

65. Change the font to 16 pt Arial Black. 

66. Make the object exactly 6.5 inches wide. 

67. Tap Enter and insert a picture of your choice. 

68. Change the height to 2 inches. 

69. Apply the Soft Edge Oval Picture Style. 

70. Rotate the picture 45 degrees. 

71. Set Wrap Text to In Front of Text and drag the picture to the lower right corner 

of the document. 

72. Apply a page border that is blue, 3 pt in width, and a double line. 

73. Apply a custom text watermark with the text PsTL 1571. Make the color orange. 

74. At the bottom of the document, insert a next-page section break. 

75. Format section 2 for 4 columns. 

76. Insert the text from the file w02B_Cover_Letter_Text. 

77. Insert a column break at the start of the second and third paragraphs.


78. Press Ctrl + End and insert a citation for the following book: 

79. Close all open documents and quit Word. 

Do not hand in this work for grading but do go through it 

several times as a part of your preparation for the final.


PowerPoint Chapter 1: Getting Started 


pages 621-622. 








If you are using a black and white printer choose color for 

your output because that will give you better quality than 

the grayscale setting. If you are using a color printer you 

can use the grayscale setting to save on ink. 

HW10-1 Company Overview 

a) Open the presentation Lastname_Firstname_1A_LHA_Overview, which 

you created while following the directions in the textbook and saved on page 

641. 

b) Save the document to your PowerPoint Files folder using the name 

HW10-1 Lastname Firstname HWID LHA Overview Done 

c) Set up to print a handout that 

contains all of the slides, 4 

slides horizontal per page, 

portrait orientation, in color 

(even if you are using a black 

and white printer). 

— 257 —

SG258 PROJECT 10 POWERPOINT CHAPTER 1: GETTING STARTED 

d) Be sure the handout contains the date and time, updated automatically, no 

header, the page number, and the name of the file in the footer. Sorry, unlike 

Excel and Word, PowerPoint has no automatic way of inserting a file name in 

the footer of a handout. A quick way of copying the file name is to tap F12, 

Ctrl + c, Esc. That will put the file name on the clipboard. Then, open the 

Header and Footer dialog, click in the Footer box, and press Ctrl + v. 


corrections, print the handout, save the presentation, and close it. 

HW10-2 New Product Announcement 

a) Open the presentation Lastname_Firstname_1B_Ecotours, which you 



HW10-2 Lastname Firstname HWID Ecotours Done 

c) Set up to print a handout that contains all of the slides, 6 slides horizontal per 

page, portrait orientation, in color (even if you are using a black and white 

printer). Be sure the handout contains the date and time (updated automatically), 

no header, the page number, and the name of the file in the footer. 

d) Press Ctrl + F2 and compare the preview with the key. Make needed 

corrections, print the handout, save the presentation, and close it.

PROJECT 10 POWERPOINT CHAPTER 1: GETTING STARTED SG259 

HW10-3 Bird 

a) Open the presentation HW10-3 Bird Original, which is one of the files you 


b) Save the presentation in the PowerPoint Files folder using the name 

HW10-3 Lastname Firstname HWID Bird Done. 

c) Start Word and open the file HW10-3 Bird Graphic Original, which is one of 

the files you copied at the start of the term. The file is in the PowerPoint 

folder NOT the Word folder, but it is a Word file so you cannot open it 

from within PowerPoint. 

d) Select the picture of the bird, copy it, and then exit Word. 

e) Switch to PowerPoint and paste the picture. 

f) Adjust this image so that it is a "washout" (a light grayscale picture, sometimes 

this is called a "watermark") and place it behind the text on the slide. 

1. Right-click the bird and select to open the Format 

Picture dialog box. 

2. Click . 

3. In the Recolor section, click the arrow next to Presets, and select Washout. 

(or click in the Adjust group, in the Picture Tools Format tab).


4. Click . The picture now is much lighter, washed out like faded 

jeans. 

5. On the Picture Tools Format tab, in the Size group, click the Dialog 

Box Launcher, , to open the Size and Position dialog box. 

Click the Lock aspect ratio box so that when you change one of the 

dimensions the other dimensions will change in the same ratio—if you 

don’t do this the picture will be distorted when you change either the 

height or the width. 

Change the height to 6", and then click . 

6. Center the bird on the slide. You can do this by eye, or use the ruler and 

gridlines to position the picture precisely. To display the ruler and 

gridlines, on the View tab, in the Show/Hide group, click the Ruler and 

Gridlines boxes. The ruler and gridlines will not print or display during a 

slide show. 

g) Notice that the bird is blocking some of the text. To fix this, right-click the bird 

and then choose Send to back, Send to Back. 

Now, the bird serves as a background for the slide.


h) In the Slides/Outline task pane (on 

the left), right-click the slide and 

select Duplicate Slide. 

This makes an exact copy of the slide. 

i) If necessary, make Slide 2 active by 

clicking it in the Slides/Outline task 

pane. For this slide, you want the text 

to go only halfway across the screen. 

To do this, click anywhere on the 

bulleted text to display the text box. 

Click the right center resize handle (the little square box on the middle of the 

right side of the rectangle), and drag to the left until the text box is half its 

original size. 

j) Crop, resize, and move the picture so that only the head of the bird appears 

in the lower right corner of the slide by doing the following: 

1. Click the picture. On the Picture Tools Format tab, in the Adjust group, 

click Reset picture. This restores the picture to its original form. Drag the 

picture to the lower right corner of the slide. 

2. On the Picture Tools Format tab, in the Size group, 

click Crop to turn on the cropping feature. 

3. Move the cursor to the bottom left cropping handle, 

press and hold the mouse button, and drag up and right 

until you just reach the shoulder of the bird. 

4. Once again, click the Crop button to turn off the cropping feature. 

5. Drag the picture to the lower right corner of the slide.


6. Click the upper left sizing handle and resize the picture as shown. 

k) To make the slide a bit more flashy, apply a light blue blended background to 

this slide by doing the following: 

1. Move the pointer to an area of the Slide task pane so that the pointer 

becomes a white arrow, , and right-click. Choose Format Background 

from the menu. 

The Format Background dialog box will open. 

2. Click Fill and then click the button next to Gradient fill to apply a colorful 

background. 

3. In the Preset colors: drop down menu, click Fog.


4. In the Direction: drop down menu, click the third choice, Linear 

Diagonal. 

5. In the Color: drop down menu, click Orange. 

6. Close the Format Background dialog box. Do NOT click Apply to All— 

you want this background on this slide only, not on the other slide. 

l) On the Review tab, in the Proofing group, click Spelling. Fix any spelling 

errors. 

m) Set up to print a handout that contains both slides, 2 slides per page, portrait 

orientation, in color (even if you are using a black and white printer). Be sure 

the handout contains the date and time (updated automatically), no header, 

the page number, and the name of the file in the footer. 

n) Press Ctrl + F2 and compare the preview with the key. Make needed 




HW10-1 Company Overview 

HW10-2 New Product Announcement 

HW10-3 Bird 


left corner. 



PowerPoint Chapter 2: Formatting Presentations 

Step 1 Read Before turning on the computer, read the material on pages 679-680. 



To save paper, do NOT print when the textbook instructs you to. You will 

be told what to print when you do the homework listed in this Study Guide. 




your output. If you are using a color printer you can use the 

grayscale setting to save on ink. 

HW11-1 Employee Training Presentation 

a) Open the presentation Lastname_Firstname_2A_Safety, which you created 

while following the directions in the textbook and saved on page 701. 


HW11-1 Lastname Firstname HWID Safety Done 







HW11-2 Event Announcement 

a) Open the presentation Lastname_Firstname_2B_Celebrations, which you 



HW11-2 Lastname Firstname HWID Celebrations Done 







— 265 —

SG266 PROJECT 11 POWERPOINT CHAPTER 2: FORMATTING PRESENTATIONS 

HW11-3 Graphics and Sound 

a) Start PowerPoint. Change the slide layout to Blank (Home, Layout, Blank). 

b) Set the background for the slide to the canvas texture fill (right-click, Format 

Background, Fill, Picture or texture fill, click the second texture in the first row). 

c) Save the document to your PowerPoint Files folder using the name 

HW11-3 Lastname Firstname HWID Graphics and Sound Done 

d) Insert a WordArt object by doing the following: 

1. On the Insert tab, in the Text group, click WordArt. 

Choose the second style in the first row, , Fill - 

None, Outline - Accent 2. 

2. Type Welcome Students. 

3. Fill the text with the color green. 

4. Change the font to Impact and the font size to 80. 

5. Change the WordArt Text Effect screen to Cascade Up screen (Drawing 

Tools Format, Text Effects, Transform, scroll to the bottom to select. 

6. Use the white sizing handles, , and the green rotation handle, to 

make the WordArt object larger and to rotate it and then move it to the 

position shown below. You can also do this by using the Size and 

Position dialog box. On the Drawing Tools Format tab, in the Size 

group, click the Dialog Box Launcher to open the Size and Position 

dialog box. In the Size tab, set the Height: to 3, the Width: to 10.7, and 

the Rotation: to 333. In the Position tab, set the Horizontal: to 0 and 

the Vertical: to 2.25.

PROJECT 11 POWERPOINT CHAPTER 2: FORMATTING PRESENTATIONS SG267 

e) Add a sound clip to this slide by doing the following: 

1. On the Insert tab, in the Media group, click the Audio arrow and select 

Clip Are Audio. 

2. In the Clip Art task pane, type Clap Cheers in the Search for: box. 

Choose Audio in the Results should be: box. 

Click the Go button. 

3. Click the arrow next to Clap Cheers and 

select Insert. 

A small speaker icon is inserted on the 

slide to represent the sound. 

4. On the Audio Tools Playback tab, in the Audio Options group, select 

Automatically from the Start box and click Hide During Show. 

5. Drag the speaker icon to the upper left corner of the screen. 

6. Close the Clip Art task pane. 

f) You can insert any mp3 formatted file into your presentation. 

1. On the Insert tab, in the Media group, click the Audio arrow and select 

Audio from file. 

Select the file HW11-3 Audio Tracks Original.mp3, which is one of the 


2. Click . 

3. Drag the speaker icon to the lower right corner of the screen. 

4. On the Audio Tools Playback tab, in the Audio Options group, select 

On Click from the Start box but DO NOT click Hide During Show. 

5. Tap F5 to start the slide show. The clapping will start as soon as the 

show starts. To start the music, click the speaker icon. 

6. Tap the Esc key to end the slide show.


g) Create a new slide and add some drawing objects by doing the following: 

1. Insert a new blank slide (Home, Slides, New Slide, Blank). 

2. If the ruler or gridlines are not showing, turn them on (View, Show/Hide, 

Ruler, Gridlines). 

3. Right-click anywhere on the slide and select 

Grid and Guides. If necessary, uncheck 

Snap objects to grid. This allows you 

greater flexibility in positioning the objects 

since you can move them one pixel at a time. 

With this option checked, every time you 

move an object it is automatically aligned with 

a grid intersection. 

4. On the Insert tab, in the Illustrations group, 

click Shapes and then choose the Rounded 

Rectangle shape. 

The mouse pointer will turn into a cross . 

5. Move the mouse pointer onto the slide, and 

then click and drag a 2 inch square as shown. 

Use the gridlines as a guide to get the size just 

right or right-click the square and select Size 

and Position and type the height and width. 

6. Type the word Access. 

7. Make the font Arial Black, 24 pt, and orange. 

If necessary, center align the text within the 

box.


8. Repeat the process to create two more objects as shown below. 

The diamond should contain the words Hard Work and be 2 inches high 

and 3 inches wide. You can use the Format Painter as you did in Word 

and Excel to copy the text formatting quickly. 

The oval should contain the word Excellence and be 1.5 inches high and 

3.5 inches wide. 

9. Click the square, hold down the Shift key, and click the other two objects 

to select all three. 

10. Point to any of the objects, right-click, and select Format Object. 

11. Click Line Color and select No Line. 

12. Click . 

13. Click anywhere on the white part of the slide to deselect the objects.


h) Add some lines to connect the three shapes by doing the following: 

1. On the Insert tab, in the Illustrations 

group, click Shapes, and then Elbow 

Arrow Connector. 

2. Move the mouse pointer, which is now 

a cross, to the middle of the right side 

of the square until red squares appear. 

3. Click and drag to the right and down 

to connect to the top center of the 

diamond. When you see a red square 

appear, release the mouse button. 

Red dots should display at each end 

of the connector. This indicates that 

you have successfully created a 

connection between these two 

objects. 

4. With the red dots still displayed, rightclick 

on the line and select Format 

Shape. Click Line Style and set the 

Width: to 4 pt. Click Line Color and 

select orange from the Color: menu. 

5. Click . 

6. Use the same technique to add a connector between the oval and the 

diamond. A quick way to do this is to select the line you just created and 

press Ctrl + d. This duplicates the line. Then, drag the ends to the proper 

locations.


7. If you change the position of one of the objects the connectors will 

automatically stay connected and move with the objects. 

Move the oval and the diamond to the locations shown below and note 

how the connectors move accordingly. 

i) Add some text boxes by doing the following: 

1. On the Insert tab, in the Text group, click Text Box. 

2. It will be easiest if you create the text box at an arbitrary location on the 

slide and then use the mouse or arrow keys to position it after you have 

entered the text and formatted it. 

Draw two text boxes and type Plus in one and Equals in the other. Make 

the font Arial, red, 24 pt, and bold. As a shortcut, use Ctrl + d to duplicate 

the Plus box after you get it formatted and then change the text to 

Equals. 

Adjust the locations of the text boxes as shown.


j) Insert a couple of photos by doing the following: 

1. On the Insert tab, in the Images group, click Picture. Navigate to your 

PowerPoint Files folder and select HW11-3 Photo Original.jpg, which 

is one of the files you copied at the start of the term. 

2. Click Insert. 

3. Make the photo height 2.5”. 

4. Move the photo to the lower left corner of the slide. 

5. Insert the picture HW11-3 UM Logo Original.jpg, which is one of the 


6. Make the picture height 2.5”. 

7. Move the picture to the upper right corner of the slide. 

k) Set up to print a handout that contains all of the slides, 6 slides horizontal per 




l) Press Ctrl + F2 and compare the preview with the key. Make needed 




HW11-1 Safety 

HW11-2 Celebrations 

HW11-3 Graphics and Sound 


left corner. 



PowerPoint Chapter 3: Animation, Tables & Charts 


pages 739-740. 









your output because that will give you better quality than 

the grayscale setting. If you are using a color printer you 

can use the grayscale setting to save on ink. 

HW12-1 Informational Presentation (Walking Trails) 

a) Open the presentation Lastname_Firstname_3A_Walking_Trails, which you 


b) Save the presentation to your PowerPoint Files folder using the name 

HW12-1 Lastname Firstname HWID Walking Trails Done 







HW12-2 Summary and Analysis (Recreation Enrollment) 

a) Open the presentation Lastname_Firstname_3B_Recreation_Enrollment, 

which you created while following the directions in the textbook and saved on 

page 775. 

b) Save the presentation to your PowerPoint Files folder using the name 

HW12-2 Lastname Firstname HWID Recreation Enrollment Done 

— 273 —

SG274 PROJECT 12 POWERPOINT CHAPTER 3: ANIMATION, TABLES & CHARTS 







HW12-3 Trip 

Create a presentation from scratch about a vacation trip by doing the following: 

a) Start PowerPoint. 

b) To save you some typing, I created an outline of a 

PowerPoint presentation in Word. You are going to 

import that file into PowerPoint. 

1. Open the Word file HW12-3 Trip Original, which is 

one of the files you copied at the start of the term. It 

is in the PowerPoint Files folder. 

I applied the Heading 1 style to those lines that I 

wanted to be the titles of a PowerPoint slide. 

I applied the Heading 2 style to those lines that I 

wanted to be bullets on a slide. 

2. Close the file. 

c) Import the file into PowerPoint by doing the following: 

1. Press Ctrl + O to open a new file. 

2. Navigate to your PowerPoint Files folder. At the 

bottom of the dialog box, in the Files of type: box, 

select All Files (*.*). 

3. Double click on the name of the Word file HW12-3 Trip Original. The text 

from the Word file is inserted into the PowerPoint file. 

4. Click the Slide Sorter button at the lower right corner of the screen.

PROJECT 12 POWERPOINT CHAPTER 3: ANIMATION, TABLES & CHARTS SG275 

5. Click slide 4 and drag it left so it becomes slide 1. 

6. Click the normal view button 

7. Change the layout of Slide 1 to Title. 

8. In the subtitle box, type your name and homework ID 

number. 

d) Display Slide 2, Fun in the Sun. You want to use a photo 

as the background of this slide only. 

1. Right-click in a white area of the slide, one that is not within a text box, 

and click Format Background. 

2. If necessary, click the Fill button on the left and then, within the Fill area 

click the Picture or texture fill button. Under Insert from: click File. 

3. Navigate to the Sample Pictures folder and double-click it. 

4. Double-click the file Chrysanthemum to insert it as a background for this 

slide. If you don’t have this picture or you don’t like it, choose any other. 

5. The photo is too bright. Near the bottom of the Format Background 

dialog box, to the right of Transparency, change the setting to 60%. 

6. Click . Do NOT click Apply to All. 

7. Change the color or the two bulleted lines of text to dark green. 

e) Display Slide 3, Play with kids. You want to insert a background of kids 

playing on the beach. Let’s see what you can find on the web. 

1. Open Internet Explorer. A fast way of opening any program is to tap the 

Windows key (between Ctrl and Alt) and type a few letters of the 

program name. Windows will list programs and files that contain those 

letters. Select the one you want (programs always come first so it 

probably is already selected) and tap Enter. 

2. In the Address box, type images.google.com and tap Enter. 

3. In the Image Search box, type “kids on beach” (include the quotation 

marks). 

4. Click Search Images. You should get about 4,000 hits.


5. Click on any tasteful picture you wish. 

6. Click See full-size image. 

7. Right-click the image and click Copy to place the image on the clipboard. 

8. Close Internet Explorer and switch back to PowerPoint. 

9. Right-click in a white area of the slide, one that is not within a text box, 

and click Format Background. 

10. If necessary, click the Fill button on the left and then, within the Fill area, 

click the Picture or texture fill button. Under Insert from click 

Clipboard. 

11. Near the bottom of the dialog box, change the Transparency to 60%. 

12. Click . 

f) Display Slide 3, Play with kids. You want to format the bullets. 

1. Select the box that contains the bullets. 

2. On the Home tab, in the Paragraph group, click the Bullets button 

and select Bullets and Numbering. 

3. Click . 

4. Select the Wingdings font and click the Smiley face. 

5. Click .


6. Change the bullet size to 150% of text and the color to orange. 

g) Display Slide 3, Play with kids. You want to animate the bullets. 

1. Select the box that contains the bullets. 

2. On the Animations tab, in the Animation group, select . 

3. Click to open the Animation Pane. 

4. Click the down arrow and select Effect Options.


5. Set Direction to From Bottom-Left, Sound to Applause, After 

animation color to Blue, and Animate text to By word. 

6. Click . 

h) Display Slide 4, Side Trips and make the following changes: 

1. Move the bullet Tour of Space Center to the bottom of the list. 

2. Make the three bullets Expensive!, Went hiking, and Lots of bugs 

subordinate to Boat ride to island.


3. Make Expensive! the last sub-bullet under Boat ride to island. 

4. On the Insert tab, in the Images group, 

click Clip Art to open the Clip Art task 

pane. 

5. In the Search for: box, type 4th of July 

6. In the Results should be: box, click 

Videos. 

7. Click Go. 

8. Right-click the American flag and click 

Preview/Properties. 

9. Watch the animation and then close the 

Preview/Properties dialog box. 

10. Click the flag to insert it into the slide. 

11. Make the height of the flag 3 inches. 

12. Set the rotation to 45 degrees. 

13. Drag the flag to the lower right corner of 

the slide. 

i) On the Design tab, in the Themes group, 

right-click the Flow design 

and apply it to the selected 

slide (Slide 4). Also apply 

the design to Slide 1. 

Notice how the design is applied differently to each slide. This is because 

these two slides have different layouts: Slide 1 is Title Slide and Slide 4 is 

Title and Content. 

j) On the Home tab, in the Editing group, click the 

down-arrow to the right of Replace and then click 

Replace fonts. Replace the Times New Roman 

font with the Arial Black font.


k) Place a clip art animation as the background for Slide 4 by doing the 

following: 

1. Display Slide 4. If necessary, on the Insert tab, in the Images group, 

click Clip Art to open the Clip Art task pane. 

2. In the Search for: box, type space shuttle 

4. Select Videos in the Results should be: box. 

5. Click Go. 

6. Click the third image to insert it: 

7. Close the Clip Art task pane. 

8. Use the sizing handles on the image to make it cover the entire slide. 

9. Right-click the picture and click Format Picture. 

10. If necessary, click the Picture Color button, click the down arrow to the 

right of Recolor:, and click the first button in the last row (Light 

Turquoise, Background color 2 Light). 

11. Click . 

12. Right-click the picture, click Send to Back, Send to Back. Notice how 

the background that was inserted as part of the Flow design is overridden 

by this new background. 

13. Set the transition for Slide 4 to Uncover. 

14. Set the transition sound to Drumroll and the Duration to 4 seconds. 

l) Save the presentation to your PowerPoint Files folder using the name 

HW12-3 Lastname Firstname HWID Trip Done 

m) Tap F5 to view the slide show and note the animations and transitions. 

n) Set up to print a handout that contains all of the slides, 4 slides horizontal per 




o) Press Ctrl + F2 and compare the preview with the key. Make needed 

corrections, print the handout, save the presentation, and close it.


HW12-4 Tables 

In the last project, you learned how to create a table from within PowerPoint. You 

can also create tables in Word and Excel and insert those into a PowerPoint 

presentation. In this exercise, you will copy a table from a Word document and 

another table from an Excel workbook and paste them into a PowerPoint 

presentation. 

a) Open the Word document HW12-4 Word Table Original, which is one of the 

files you copied at the start of the term. It is in your PowerPoint Files folder. 

Copy the information by doing the following: 

1. On the Home tab, in the Clipboard group (on the far left), click on the 

Clipboard Dialog Box Launcher to open the Clipboard task pane. 

2. If necessary, click Clear All to delete any items currently stored on the 

clipboard. 

3. Copy the title, School Attendance. 

4. Select the table. Be careful to not include the School Attendance title or 

the paragraph mark at the bottom of the screen when you make your 

selection. 

5. Copy the table. 

6. Minimize Word but do NOT exit from Word. 

b) Open the Excel workbook HW12-4 Excel Table Original, which is one of the 

files you copied at the start of the term. It is in your PowerPoint Files folder. 

Copy the information by doing the following: 

1. If the Clipboard task pane is not open, on the Home tab, in the 

Clipboard group, click on the Clipboard Dialog Box Launcher. 

2. Click cell A1 and press Ctrl + c to copy the title, Literacy Rate Claims. 

3. Select cells B3:E7. Press Ctrl + c to copy the table. 

4. Minimize Excel but do NOT exit from Excel.


c) Do the following to paste the tables you just copied into PowerPoint. 

1. Start PowerPoint and change the layout of the first slide to Blank. 

2. On the Home tab, in the Clipboard group, click on the Clipboard Dialog 

Box Launcher to open the Clipboard task pane. 

3. In the Clipboard task pane, click the title School Attendance. 

The title is inserted. 

4. Change the font to 36 pt Arial. Move the title so it is near the top center of 

the slide. 

5. Click in a blank area of the slide to deselect the title. 

6. In the Clipboard task pane, click the table Attended Didn’t 

Attend.... The table is inserted. 

7. On the Table Tools Layout tab, in the Table Size 

group, change the width of the table to 7 inches. 

8. Make the font size for the text in the table 24 pt. 

9. Center the text in columns and center the table on the slide. 

10. Apply to the table the blue design Themed Style 1 - Accent 1. 

11. With the table still selected, on the 

Animations tab, in the Advanced 

Animation group, click Add Animation, 

and select . 

12. Click Bounce (under Exciting). 

13. Click . 

14. Insert a new slide using the Blank layout.


15. In the Clipboard task pane, click the title Literacy 

Rate Claims. The title is inserted. 

16. Change the font to 36 pt Arial, center the title, and move it so it is near the 

top of the slide. 

17. Animate the title with the Grow & Turn animation. 

18. Click in a blank area of the slide to deselect the title. 

19. In the Clipboard task pane, click the table Males Females.... 

The table is inserted. 

20. Make the font size for the text in the table 24 pt. 

21. Make the width of the table 9 inches and the height 3 inches. 

22. Center the columns in the table and center the table on the slide. 

23. Apply to the table the red design Themed Style 1 - Accent 2. 

24. Animate the entrance of the table using Fade (under Subtle). 

25. Close the Clipboard task pane. 

26. Press F5 to play the slide show. 

d) Save the presentation to your PowerPoint Files folder using the name 

HW12-4 Lastname Firstname HWID Tables Done. 

e) Set up to print a handout that contains all of the slides, 2 slides per page, 

portrait orientation, in color (even if you are using a black and white printer). 

Be sure the handout contains the date and time (updated automatically), no 

header, the page number, and the name of the file in the footer. 

f) Press Ctrl + F2 and compare the preview with the key. Make needed 

corrections, print the handout, save the presentation, but DO NOT close it. 

Notice that there are two animations in slide 2. The order makes sense: First the 

title enters and then the table. This is indicated by the numbers next to each 

object.


g) Change the order of the animations by doing the following: 

1. Select the title, Literacy Rate Claims. 

2. On the Animations tab, in the Timing group, under 

Reorder Animation, click Move Later. 

Now the animation order is reversed. 

3. Press F5 to play the slide show. 

h) Exit PowerPoint without saving the changed file, exit Word, and exit Excel. 

HW12-5 Integration 

In this project you will create a new presentation using information from a large 

Word document and then insert objects from other files. 

a) You will use the Table of Contents of a large Word document as the basis 

for the PowerPoint slides. To do this you first must set up the Table of 

Contents as text (it currently is a field) and then you must tell PowerPoint 

which entries should be the titles on new slides and which should be subtitles 

within new slides. 

1. Open the Word document HW12-5 Large Doc PPT Original, which is 

one of the files you copied at the start of the term. It is in the PowerPoint 

Files folder. 

2. Select the Table of Contents (not the title Table of Contents but the 

table itself) and press Ctrl + c. 

3. Press Ctrl + n to create a new Word document.


4. On the Home tab, in the Clipboard group, click the Paste down arrow 

and select Paste Special. You need to paste the Table of Contents as 

text so that PowerPoint can deal with it correctly. 

5. Click Unformatted Text. 

6. Click . The information on the clipboard is inserted as plain 

text without fields or formatting. 

b) Remove the page numbers from the Table of Contents by doing the 

following: 

1. Press Ctrl + h to open the Find and Replace dialog box. 

2. In the Find what: box type ^t^#^#. The code ^t says to look for places 

where the Tab key was tapped; the code ^# says to look for any digit 

(number). Leave the Replace with: box empty. 

3. Click Replace All. All the entries that have two digit page numbers are 

deleted (there are 14 of them). Click . 

4. In the Find what: box type ^t^#. 

5. Click Replace All. All the entries that have one digit page numbers are 

deleted (there are 9 of them). Click . 

6. Close the Find and Replace dialog box. 

c) Set up the Table of Contents with the proper heading styles: 

Heading 1 style will be interpreted by PowerPoint as a new slide. 

Heading 2 style will be interpreted as a subheading within a slide.


Do the following: 

1. Press Ctrl + a to select all the text. 

2. On the Home tab, in the Styles group, click Heading 1. 

3. Select the subheadings shown below. To select nonadjacent 

subheadings hold down the Ctrl key as you select the paragraph. 

4. Apply the Heading 2 style. 

5. Save the document to your PowerPoint Files folder using the name 

HW12-5 TOC Done. 

6. Close all Word windows and exit Word. 

7. Start PowerPoint. 

8. Press Ctrl + O to open a new file. Navigate to your PowerPoint Files 

folder. At the bottom of the dialog box, in the Files of type: box, select 

All Files (*.*). Double click on the name of the Word file you just saved, 

HW12-5 TOC Done. 

You now have 11 PowerPoint slides. Each line of the Word document 

that was formatted with style Heading 1 was transformed into a new 

PowerPoint slide; the lines of the Word document that were formatted 

with style Heading 2 appear as subheadings within the slides. 

9. Delete the last four slides so that Future Directions in Computermediated 

Learning is the last slide. Now you should have 7 slides. 

10. Save the presentation to your PowerPoint Files folder using the name 

HW12-5 Lastname Firstname HWID Integration Done.


d) On the Design tab, in the Background group, click 

Background Styles and click Hardcover to apply 

this style to all the slides in the presentation. 

e) Do the following to paste a photo into Slide 1. 

1. Switch to the Word document HW12-5 Large Doc PPT Original and copy 

the photo of the computer classroom, which is on the Abstract page. 

2. Switch to PowerPoint and display Slide 1. 

3. Change the layout of Slide 1 to Blank. 

4. Paste the photo into Slide 1. 

5. Right-click the photo and click Size and Position. On the Size tab, click 

Lock aspect ratio and then change the Height: to 5”. 

6. Click . 

7. On the Picture Tools Format tab, in the Picture Styles 

group, click Picture Effects and select Soft Edges, 50 Point. 

8. Position the title and the photo on the slide as shown below:


f) Do the following to insert a graphic into Slide 2. 

1. Display Slide 2. 

2. Change the layout of Slide 2 to Blank. 

3. On the Insert tab, in the Images group, click Picture. 

4. Navigate to your PowerPoint Files folder and double-click on the file 

HW12-5 Math Sample Original.jpg, which is one of the files you copied 

at the start of the term. The graphic will be inserted. 

5. Adjust the size and location of the objects so that Slide 2 looks like this: 

g) Adjust and animate the bullets on Slide 3. 

1. Make Slide 3 active. 

2. Make the four bullets Homework Assignments, Exams and Quizzes, 

Checkpoint Questions, and Evaluates subordinate to Daily Schedule 

of Class Activities. 

3. Click the border of the box that contains all the bullets. Set the bullets 

to enter one at a time on a mouse click. Use the Bounce animation. 

The four sub-bullets will be set to enter when Daily Schedule of Class 

Activities enters (they all have the number next to them).


4. To make each bullet enter on a mouse click, click on an edge of the 

bullets box to select all the bullets and then, on the Animations tab, in 

the Timing group, change the Start box to On Click. 

Now, all the entrance numbers are different. 

5. Click on an edge of the bullets box to select 

all the bullets and then, on the Drawing 

Tools format tab, in the Advanced 

Animation group, click 

6. In the Animation Pane, click the down 

arrow and select Effect Options. 

7. Choose the color gray in the After animation box, and By word in the 

Animate text box. 

8. Click . 

9. Click the Slide Show button to start the presentation from this slide 

and watch the animation as you click the mouse.


h) Adjust and animate the bullets on Slide 4. 


2. Make the three bullets Proportion of Withdrawals, Attendance, 

and Survey Items subordinate to Pass Rates. 

3. Use the Animation Painter to copy the animations from Slide 3 to 

Slide 4. Because the number of bullets is different in each slide, the 

Animation Painter does not work perfectly. Change the entrance 

number for the bullets so each will enter on a mouse click. 

i) Do the following to insert a new slide and a table. 

1. Display Slide 4. 

2. Insert a new slide with the Blank layout. 

3. Switch to the Word document HW12-5 Large Doc PPT Original and 

copy the caption for Table 1. 

4. Switch to PowerPoint and paste the caption for Table 1 into the blank 

slide you just created. 

5. Make the font of the caption 36 pt bold italic Times New Roman. 

6. Move the caption to the top center of the slide. 

7. Switch to the Word document HW12-5 Large Doc PPT Original and 

copy Table 1. 

8. Switch to PowerPoint and on the Home tab, in the Clipboard group, 

click the arrow under Paste, and select Paste Special. 

9. Since you want to retain the formatting from the original document, click 

Microsoft Word Document Object. 

10. Click to paste Table 1 into the blank slide you just created. 

11. Double-click anywhere in the table. Now, you can edit it just like a Word 

table. 

12. Right-click on the table and choose Select and then choose Table.


13. Right-click on the table and select Table Properties. 

14. On the Home tab, in the Paragraph group, click the Dialog Launcher 

box to open the Paragraph dialog. Set the Line spacing to Single. 

15. Make the font of all the text in the table Arial. 

16. For the top row of the table, make the color red and the font bold. 

17. Click outside the table and then position it as shown below. 

j) There are times when you might want to use geometric shapes and 

animations to highlight particular items on a slide. To see how this might 

work, do the following: 

1. Display Slide 5, which contains Table 1. 

In this slide you want to highlight the 

difference between the satisfaction 

levels of computer-mediated and lecture 

courses. 

2. On the Home tab, in the Drawing group, 

click the Shapes down arrow and click 

the Oval shape. 

The cursor turns into a cross.


3. Drag the cross over the last two numbers under Mean. 

Let up the mouse button. An oval covers the numbers. 

4. Right-click the oval and click Format Shape. 

5. Under Fill, click the No fill option. This makes the oval surround the 

numbers rather than cover them up. 

6. Under Line Color, change the color to red. 

7. Under Line Style, change the Width: to 4 pt. 

8. Click . 

9. If necessary, center the oval around the numbers. 

k) Animate the oval for a more dramatic effect. 

1. Be sure the oval is still selected. On the Animations tab, in the 

Advanced Animation group, click Add Animation, and select 

. 

2. In the Subtle category, click Fade, and then click . 

3. On the Animations tab, in the Advanced Animation group, click Add 

Animation, and select . 

4. In the Exciting category, click Pinwheel, and then click . 

l) During this presentation, you want to draw attention to the large standard 

deviation for the Introductory Algebra lecture students in their course 

satisfaction (a large standard deviation means the satisfaction levels were 

quite varied). You will do this using another basic shape and animation. 

1. On the Home tab, in the Drawing group, click the 

More button. 

2. Under Block Arrows click Striped Right Arrow. 

The cursor turns into a cross.


3. Draw an arrow in the upper left corner of the slide and position it as 

shown below. To rotate the arrow, use the green rotation ball. 

4. On the Animations tab, in the Advanced Animation group, click Add 

Animation, and select . In the Basic group, click Appear. 

5. Click . 

6. On the Animations tab, in the Animation 

group, click the More button and in the 

Motion Paths group click Arcs. 

An arc is drawn showing the start, end, and path the arrow will take as it 

moves across the screen. 

7. Adjust the path by dragging the sizing handles as needed. To edit points 

on the arc, right click the path line and select . Experiment 

with the path line until you get the big arrow to end up at .63. 

8. To see the animation, click the Slide Show button, , in the lower right 

corner of the screen.


m) Add a video to this presentation by doing the following: 


2. Change the layout to Blank. 

3. Change the title to Professorial Jam. 

4. Animate the title using the Bounce entrance. Set the animation to enter 

letter by letter and 

5. On the Insert tab, in the Media group, click Video and 

select Video from File. 

You can choose any video you want or use HW12-5 Professorial Jam 

Original, which is one of the files you copied at the start of the semester. 

This video was taken with an iPod Nano at a PsTL retirement party. Left 

to right, the musicians are professors of math, physics, public policy, and 

journalism. I saved this in low resolution to save disk space. 

6. Trim the video so that it lasts for about 15 seconds. 

7. On the Video Tools Playback tab, in the Video Options group, check 

Play Full Screen so the video fills the screen when played. 

8. Set the shape of the video to a rounded rectangle 

9. On the Video Tools Format tab, in the Video Styles 

group, click Video Effects and choose Soft Edges set 

to 25 pt. 

10. Crop the left and right sides so that the black bars do not show.


11. Click . 

12. Click the Slide Show button to start the presentation from this slide 

and watch the animation as you click the mouse. 

n) Do the following to insert a graph from Excel into a slide. 

1. Display Slide 8 and change its layout to Blank. 

2. Minimize PowerPoint and open the PowerPoint Files folder. Double click 

on the Excel file, HW12-5 Gender Graph Original, which is one of the 

files you copied at the start of the term. Even though it is an Excel file it is 

in the PowerPoint Files folder. 

3. Click near the upper left corner of the white area surrounding the graph. 

This selects the graph. Press Ctrl + c to copy the graph to the clipboard. 

4. Switch back to PowerPoint and press Ctrl + v. The graph is inserted on 

the slide. 

5. Adjust the height of the graph to 4.5 inches. 

6. For each of the axes titles, change the font size to 14 pt and make the 

color red. 

6. Drag the titles to the positions shown below. 

7. Position the title and graph so that the slide looks like the following:


o) Set up to print a handout that contains all of the slides, 9 slides horizontal per 


printer). Be sure the handout contains the date and time (updated 

automatically), no header, the page number, and the name of the file in the 

footer. 

p) Press Ctrl + F2 and compare the preview with the key. Make needed 


q) Close the Word file without saving it and exit Word. 

r) Close the Excel file without saving it and Exit Excel. 



HW12-1 Walking Trails 

HW12-2 Recreation Enrollment 

HW12-3 Trip 

HW12-4 Tables 

HW12-5 Integration 


left corner. 


Sample Exam Questions for PowerPoint 

The final exam will cover Excel, Word, PowerPoint, and Access. As was the case 

with the Word and Excel exams, these sample questions will give you a place to 

start in your studying but they do not constitute a “practice” exam so you will need to 

also study the activities in your textbook as well as those in this Study Guide in order 

to be fully prepared for the real exam. I will ask you questions on material that was 

covered in the textbook and your projects that are NOT covered here. 


The key is in the file PowerPoint Practice Key Original 

1. Open the file PowerPoint Practice Questions Original, which is one of the files 

you copied at the start of the term. 

2. Save the presentation using the name PowerPoint Practice Questions Done. 

3. Insert a new blank slide and then move it so that it is Slide 1. 

4. Delete Slide 7 (Fueling Options) and Slide 3 (Natural Gas for Vehicles). Now 

you have 6 slides. 

Display Slide 1 

5. Change the layout to Title and Content. 

6. In the title placeholder, type your name. 

7. In the content placeholder, type your homework ID number and today’s date as 

separate bulleted items. 

8. Apply the Rise up entrance animation (under Moderate) to each of the three 

lines on the slide. Set the animation to start After Previous (not On Click). 

9. Insert a WordArt object using the Fill - Accent 6, Gradient Outline - 

Accent 6 motif (third row, second column). 

10. Enter the following text into the WordArt object: PowerPoint Practice 

Questions. 

11. Make the font of the WordArt object Arial and the size 44 pt. 

12. Make the height of the WordArt object 1.5 inch. 

13. Modify the style of the WordArt object so that it has the Deflate 

Bottom warp (Drawing Tools Format, Text Effects, Transform, 

scroll down to 4 th row from bottom and 4 th column). 

14. Move the WordArt object to the bottom center of the slide. 

15. Insert the photo PowerPoint Practice Balloons Original, which is one of the 


— 297 —

SG298 SAMPLE EXAM QUESTIONS FOR POWERPOINT 

16. Change the height of the photo to 3 inches. 

17. Move the photo to the upper right corner of the slide. Place a red border around 

the photo and make the border width 3 pt. 

18. Crop the bottom of the photo so that the trees are not visible. 

19. Draw a curved connector (7 th choice under Lines) between 

the center of the bottom of the photo and the center of the top 

of the WordArt object. 

Make the color of the connector red and the width 4 pt. 

20. Set the background for this slide only to Canvas texture fill. 


21. Change the layout to Title Slide. 

22. Make the title, Operating & Fueling Natural Gas Vehicles, red, bold, italic, and 

48 pt. Center the title horizontally on the slide and move it vertically so the bottom 

of the text is at the center of the slide. 

23. Make the subtitle, An Alternative Fuel Program, blue, bold, 24 pt. Center it 

under the title. 

24. Insert the drawing of Goldie from the file PowerPoint Practice Photo Original, 

which is one of the files you copied at the start of the term. 

25. Convert the photo to washout (Format Picture, Picture Color, Recolor, 

Washout) and then send it behind the text.

SAMPLE EXAM QUESTIONS FOR POWERPOINT SG299 

26. Size and position the photo so that the slide looks like the following: 


27. Change the Layout of this slide only to Title and Content. 

28. Change the title to Arial Black. Move the title to the upper left corner of the slide. 

29. Change the bulleted text to 24 pt Arial. Move the bullets up and left so they are 

under the title. 

30. Change the major bullet (Fuel Price) so that it is a yellow arrow, like this: 

31. Change the sub-bullets so that they are light blue Star Bullets, like this: 

32. Animate all the bullets of this slide so they enter one at a time when the mouse is 

clicked. Use the Fly In animation. 

33. Make the bullets dim to orange when the next bullet appears. 

34. Change the animation of the last bullet so that it does NOT dim at the next 

mouse click. 

35. Open the Excel workbook PowerPoint Practice Chart Original, which is one of 

the files you copied at the start of the term. Copy the chart and paste it into this 

slide. 

36. Make the height of the chart 5" and the width 7". 

37. Move the chart to the lower right corner of the slide. 

38. Make the font size on the axes 14 pt and the font color red.


39. Make the font size on the axes labels (Value and Type) 18 pt and the font color 

blue. 

40. Change the orientation of the Value axis label to sideways. Adjust the location so 

the label does not cover the axes values. 

41. Change the background (Walls) color of the chart to yellow. 

42. Draw a straight line and an arrow as shown. 

43. Group the line and arrow and make their width 6 pt and color red. 

44. Animate the grouped lines so the group enters when the 

mouse is clicked after the last bullet enters. Use the Spiral 

In animation (under Exciting). 

45. Change the Background Style of this slide only to Style 5: 


46. Make the four lines in the text box a bulleted list. 

47. Move the last line (Federal, State, & Clean Cities Grants) so that it is the 

second line. 

48. Make the last two lines subordinate to Federal, State, & Clean Cities Grants. 

49. Animate the entrances of the items in the bulleted list with the Bounce 

animation. Make each bullet enter individually on a mouse click. Set the speed to 

fast. 

50. Move the text boxes to the upper half of the slide, as shown.


51. Paste into this slide the table that is in the Word document PowerPoint Practice 

Table Original, which is one of the files you copied at the start of the term. Don’t 

use Paste Special, just Paste. 

52. Change the height of the table to 2 inches and the width to 8 inches. 

53. Change the font of the text in the table to 18 pt Arial. 

54. Change the Design of the table to Medium Style 2 – Accent 2. 

55. Position the table as shown below. 

56. Animate the entrance of the table with the Spinner animation (under Moderate). 

Set the Duration to 2.00 and make it enter on the first mouse click (that is, 

before the bullets enter). 


57. Delete all the text on this slide. 

58. Insert a text box that contains the title Success Factors. Apply the Shape Style 

Colored Outline - Accent 2 (row one, column three). 

59. Make the font size 48 pt and center the title near the top of the slide.


60. Create a two column by three row table that looks like the following: 

61. Add a row between rows two and three and type St. Paul and Minor Retailers. 

62. Apply the Medium Style 2 - Accent 2 design to the table. 

63. Move the table to the middle bottom of the slide. 

64. Do a Google Image search to find a photo of a city (e.g., Minneapolis) and insert 

the photo as the background for this slide. Adjust the transparency so the text on 

the slide is easily readable. 


65. Apply the Foundry design to this slide only (row 1, column 7): 

66. Move the title to the top center. 

67. Make the font size of the bullets 24 pt. and move the bullets up to the middle of 

the slide.


68. Insert the clip art picture of the Eiffel Tower: 

69. Make the height of the tower as tall as the 

height of the slide, and then rotate the image 

about 15 degrees to the right. Move the image to the right so it does not cover 

any text. 

70. Make the last two bullets, Availability of NG and Vehicle life…, so that they are 

subordinate to the bullet Price stability. 

71. Move the bulleted item Municipal, Private so that it is above State, Federal & 

Fuel Providers. 

72. Change the bullets for the four subentries Municipal, Private, 

State Federal…, Price difference, and Price stability to the 

four part diamond style. Also, change the color of those four 

bullets to yellow. 

Insert a new slide with Blank layout and no background 

73. Create a column chart of the following data. 

74. Change the chart title to Attendance Versus Course Grade.


75. Delete the chart legend. 

Insert a new slide with Blank layout and no background 

76. Insert a SmartArt object that uses the Hierarchy category and Horizontal 

Hierarchy subcategory: 

77. Add the text shown below: 

78. Apply the Apex design to this slide only.


Miscellaneous Slide Modifications 

79. For Slide 2 and Slide 3, make the transition Blinds. Set the Duration to 3.00 

and the sound to Applause. 

80. Replace all occurrences of the word Price with @@@@@@@@ (there should 

be 3 replacements). 

81. Replace all occurrences of the font Comic Sans font with the Arial Black font. 

The replacements will be An Alternative Fuel Program (Slide 1) and Why Do 

It? (Slide 8). 

82. Click Slide 1 and then view the slide show. 

83. Set up to print a handout that contains all of the 

slides, 4 slides horizontal per page, portrait 

orientation, in color (even if you are using a 

black and white printer). Be sure the handout 

contains the date and time (updated 

automatically), no header, the page number, 

and the name of the file in the footer. 

84. Press Ctrl + F2 and compare the preview with 

the key. Make needed corrections, save the 

presentation, and close it. 

85. Create a new PowerPoint presentation from 

the Word document PowerPoint Practice 

Slides from Word Original. The new presentation should have items 1, 5, and 8 

as new slides, and items 2, 3, and 4 as subheadings within Slide 1, and items 6 

and 7 as subheadings within Slide 2. See page 286 for help with this. 

86. Save the presentation using the name PowerPoint Practice from Word Done. 

87. Exit PowerPoint. 

88. You should also go through HW12-5 Integration. There were a lot of animations 

in that project that you should know how to do. 

Do not send in this work for grading. It is here solely to 

help you prepare for the final exam.


Access Chapter 1: Getting Started with Databases 


pages 417-418. 






When you open a database you might get the following Security Warning: 

If that happens, click . 




HW13-1 Contact Information Database with Two Tables 

a) Open the database Lastname_Firstname_1A_Contacts, which you created 

while following the directions in the textbook and saved on page 448. 

b) Save the database to your Access Files folder using the name 

HW13-1 Lastname Firstname HWID Contacts Done 

c) Change the name of the Lastname Firstname 1A All Students Query to 

HW13-1 Lastname Firstname HWID All Students Query. 

d) Choose File, Print, Print Preview and compare the preview with the key. 

Make needed corrections, save the query and print it. 

e) Change the name of the Lastname Firstname 1A Faculty 

Report to HW13-1 Lastname Firstname HWID Faculty 

Report. 

f) On the Design tab, in the Views group, select Design 

View. Here, you can use your typical editing techniques to 

change the name of the report. 

— 307 —

SG308 PROJECT 13 ACCESS CHAPTER 1: GETTING STARTED WITH DATABASES 

1. Select the text Lastname Firstname 1A Faculty, delete it, and replace it 

with HW13-1 Lastname Firstname HWID Faculty Report 

2. Change the font to bold Arial, the font size to 14 pt, and the color to red. 

3. Tap Enter. 

g) Choose File, Print, Print Preview and compare the preview with the key. 

Make needed corrections, save the report and print it. 

h) Exit Access. 

HW13-2 Student Workshops Database 

a) Open the database Lastname_Firstname_1B_Student_Workshops, which you 



HW13-2 Lastname Firstname HWID Workshops Done 

c) Print the All Events report by doing the following: 

1. Open the All Events report by double-clicking on . 

2. In the lower right corner of the window, click Layout View 

3. Change Lastname Firstname All Events to HW13-2 Lastname 

Firstname HWID All Events. 

4. Change the font to bold Arial, the font size to 14 pt, and the color to red. 

d) Choose File, Print, Print Preview and compare the preview with the key. 

Make needed corrections, save the report and print it. 

e) Change the name of the table Lastname Firstname 1B Workshop 

Locations to HW13-2 Lastname Firstname HWID Locations 

f) A database is only as good as the data entered into it. If the data entry person 

makes a typo the effect can have serious consequences for the people who 

use the data. For example, if your employer enters the wrong Social Security 

number for you it could result in your income tax withholding being incorrectly 

reported, which in turn will cause you great headaches when you try to do 

your income taxes in April.

PROJECT 13 ACCESS CHAPTER 1: GETTING STARTED WITH DATABASES SG309 

There is no way to completely protect against typos, but there are some 

things you can do to catch some errors. You have already seen how you can 

limit the size of a field to ensure that say, a State code is only two characters. 

Access also allows you to set up validation rules for most data fields. A 

validation rule tells Access to only allow entry of data of a certain form, 

length, sign (positive or negative), or value range, among others. 

For example, all Social Security numbers have 9 

digits. You could set up a validation rule that will 

display an error message if the data entry person 

types something other than 9 digits. That will not 

catch reversing digits, like typing 082191234 instead 

of 082911234 but it would catch 0821912345. 18 

To see how validation rules work, do the following: 

1. Open the HW13-2 Lastname Firstname HWID 

Locations table. 

2. Switch to Design view. 

3. Change the Data Type for Seats to Number. 

4. In the bottom half of the screen, in the Field Properties area, click in the 

Validation Rule box. 

18 The validation rule for requiring exactly 9 digits is Like “#########”.

SG310 PROJECT 13 ACCESS CHAPTER 1: GETTING STARTED WITH DATABASES 

Type the rule >=0 And

PROJECT 13 ACCESS CHAPTER 1: GETTING STARTED WITH DATABASES SG311 

g) You can set a default value for each field. This is useful if a field usually has 

the same value. It saves you the trouble to typing the value over and over. 

1. While still in Design View, click the Equipment field name. 

2. In the Field Properties area, click in the box to the right of Default Value 

and type Chalkboard. 

3. Tap Enter. Access puts quotation marks around the value you typed. 

4. Switch back to Datasheet View. When asked if you want to save the 

table, click Yes. 

Notice that in the new record line, chalkboard is entered automatically. If 

you enter a new record and want to enter something different for 

Equipment, simply type it in there. 

5. Enter the following record. 

WASH-02 Washington Campus A15 100 Theater 

h) Choose File, Print, Print Preview. Set to Landscape. Compare the preview 

with the key. Make needed corrections and then print the table, and exit Access. 



HW13-1 All Students Query 

HW13-1 Faculty Report 

HW13-2 All Events Report 

HW13-2 Locations Table 


left corner. 



Access Chapter 2: Sort and Query a Database 


pages 483-484 









HW14-1 Instructors and Courses Database 

a) Open the database Lastname_Firstname_2A_Instructors_Courses, which you 



HW14-1 Lastname Firstname HWID Instructors Courses Done 

c) Rename the Relationships for Lastname_Firstname_2A_Instructors_Courses, 

which you saved on page 490, as Relationships for HW14-1 Lastname 

Firstname HWID Inst Done. 

d) With the report showing, choose File, Print, Print Preview and compare the 

preview with the key. Make needed corrections, save the report and print it. 

e) Rename the Lastname Firstname 2A No Credits Query, which you saved 

on page 504, as HW14-1 Lastname Firstname HWID No Credits Query 

f) With the query showing, choose File, Print, Print Preview and compare the 

preview with the key. Make needed corrections, save the query and print it. 

g) Exit Access. 

HW14-2 Athletic Scholarships Database 

a) Open the database Lastname_Firstname_2B_Athletic_Scholarships, which 

you created while following the directions in the textbook and saved on page 525. 


HW14-2 Lastname Firstname HWID Athletic Scholarships Done 

— 313 —

SG314 PROJECT 14 ACCESS CHAPTER 2: SORT AND QUERY A DATABASE 

c) Rename and print the following queries, which you created while following the 

directions in this chapter: 

Old Name: Lastname Firstname 2B Sport and Team Crosstab Query 

New Name: HW14-2 Lastname Firstname HWID Crosstab Query 

Old Name: Lastname Firstname 2B Awards Aug-Sep Query 

New Name: HW14-2 Lastname Firstname HWID Awards Aug-Sep Query 

Old Name: Lastname Firstname 2B Matching Donations Query 

New Name: HW14-2 Lastname Firstname HWID Matching Donations Query 

Old Name: Lastname Firstname 2B Total by Sport Query 

New Name: HW14-2 Lastname Firstname HWID Total by Sport Query 

d) Create a report of the Swimming or Tennis query by doing the following: 

1. On the Create tab, in the Reports group, click to open the 

Report Wizard dialog box. 

2. In the Tables/Queries box, select Query: Lastname Firstname 2B 

Swimming or Tennis Query. 

3. In the Available Fields: box, double-click Sport, Last Name, 

Scholarship Name, and Amount to select those fields for inclusion in 

the report. 

4. Click Next. 

5. View the data by Lastname Firstname 2B Scholarship. 

6. Click Next.

PROJECT 14 ACCESS CHAPTER 2: SORT AND QUERY A DATABASE SG315 

7. In response to the question Do you want to add any grouping levels? 

double-click Sport. 


9. In response to the question What sort order do you want for detail 

records? click the down arrow next to the 1 box and select Last Name 

and confirm that Ascending is showing. 


11. In response to the question How would you like to lay out your report? 

click Outline and Portrait. 


13. In response to the question What title do you want for your report? 

enter HW14-2 Lastname Firstname HWID Scholarships

SG316 PROJECT 14 ACCESS CHAPTER 2: SORT AND QUERY A DATABASE 

14. Click Finish. Notice how the report is sorted by sport with Swimming first 

and then Tennis. And, within each sport, the athletes are sorted by last 

name. 

15. Switch to Design view. 

16. Make the Report Header HW14-2 Lastname Firstname HWID 

Scholarships bold Arial, red, 14 pt. 

17. Print the report. 

e) You cannot save individual Access objects, like a table or a query result, as a 

file. However, data from a table or query can be exported to Word or Excel 

using the Export command. 

To see how this works, export the Matching Donations Query to an Excel 

worksheet by doing the following: 

1. With the HW14-2 Lastname Firstname HWID Matching Donations 

Query query still open, on the External Data tab, in the Export group, 

click Excel. 

2. Click the Browse button. 

3. Navigate to your Access Files folder and save the workbook using the 

name HW14-2 Lastname Firstname HWID Matching Donations Query 

Done. 

4. Click Save. 

5. Check the box next to Export data with formatting and layout. 

6. Click . 

7. Click . 

8. Close the query (click Yes if you are asked to save changes) 

9. Exit Access.

PROJECT 14 ACCESS CHAPTER 2: SORT AND QUERY A DATABASE SG317 

f) Print the Excel workbook you just created. 

1. Open the Excel workbook HW14-2 Lastname Firstname HWID 

Matching Donations Query Done. 

2. Insert a footer that contains the file name in the left section. Use Page 

Setup to fit all the columns on one page. 

3. Press Ctrl + F2 and compare the preview with the key. Make needed 

corrections, print, save the workbook, and close it and exit Excel. 



HW14-1 Instructors Courses Relationships Report 

HW14-1 No Credits Query 

HW14-2 Crosstab Query 

HW14-2 Awards Aug-Sep Query 

HW14-2 Matching Donations Query 

HW14-2 Total by Sport Query 

HW14-2 Swimming and Tennis Scholarships Report 

HW14-2 Excel Workbook Exported from Access 


left corner. 


Sample Exam Questions for Access 

The final exam will cover Excel, Word, PowerPoint, and Access. As was the case 

with the Word and Excel exams, these sample questions will give you a place to 

start in your studying but they do not constitute a “practice” exam so you will need to 

also study the activities in your textbook as well as those in this Study Guide in order 

to be fully prepared for the real exam. I will ask you questions on material that was 

covered in the textbook and your projects that are NOT covered here. 


The key is in the file Access Practice Questions Key Original 

Since Access automatically saves changes to your database, it is a good idea to 

create a copy of the practice database before trying to answer the questions. That 

way, you can do the practice questions as many times as you wish. To make a copy 

of the file, choose File, Save As. 

Modifying Table Design and Data 

1. Open a backup copy of the database Access Practice Questions Original. 

2. Open the table Transactions. 

3. Set the data type for AmountPaid to Currency. 

4. If it is not automatically done, set the format for AmountPaid to Currency. 

5. Set the data type for DatePaid to Date/Time. 

6. Set the format for DatePaid to Long Date. 

7. Insert a new field between TripID and AmountPaid and label the new field 

Guided. 

8. Set the data type for Guided to Yes/No. 

9. Make TransactionNo the primary key. 

10. Delete the field FunIndex. 

11. Switch to Datasheet view (click Yes when asked if you want to save the table). 

12. Adjust the column widths of all the fields so the data fit nicely. 

— 319 —

SG320 SAMPLE EXAM QUESTIONS FOR ACCESS 

13. Delete the records for all trips where the AmountPaid is less than $275. There 

are 19 of them so it will be easier if you sort by AmountPaid and then delete. 

14. Add a new record with the following information: 

MemberID: P-512 

TripID: US-38 

Guided: Click to insert a check 

AmountPaid: $500 

DatePaid: 2/3/2007 

15. Sort the table by MemberID in descending order. 

16. Create a validation rule for the AmountPaid field. The validation rule should 

display an error message if someone tries to enter a value that is 100 or less. 

The validation text should be Amount paid must be over $100. 

To see if your validation rule works correctly, switch to Datasheet view (click Yes 

when asked if you want to save the table and then click Yes when you get a 

warning message about data integrity). Change the AmountPaid for 

TransactionNo 14 to 1 and tap the Tab key. You should see the following 

message: 

17. Click and then tap the Esc key to return the AmountPaid to its 

original value ($1,500.00).

SAMPLE EXAM QUESTIONS FOR ACCESS SG321 

18. Close the Transactions table. 

19. Create a relationship between the tables Trips and Transactions. Use TripID as 

the link field and enforce referential integrity. 

20. Create a relationship between the tables Transactions and Members. Use 

MemberID as the link field and enforce referential integrity. 

21. Create a Relationships Report and save it using the default name. 

22. Close the table Relationships object. 

Creating and Modifying Reports 

23. Use the Report Wizard to create a report called Trips that has these characteristics: 

Base the report on the Trips table. 

Include the fields TripID, 

Description, NumDays, and 

TourGuide 

Group by TourGuide. 

Within TourGuide, sort by TripID 

in descending order. 

For the layout, use Outline and 

Portrait orientation. Be sure that 

the box adjust the field width so 

all fields fit on a page is checked. 

24. Switch to Design view. In the 

heading, replace the text Trips 

with your name. Format the font to 

be 18 point Arial, bold, and red. 

25. Switch back to Report View. 

26. Save the report and close it.


Using Queries (solutions for the following queries are on page 323). 

27. Create a query that will display the Lastname, AmountPaid, TripID, and 

TourGuide for trips where the AmountPaid is between $400 and $1800 and the 

TripID is AF-09. Save the query using the name Between 400 and 1800 Query 

and then run it. 

28. Create a query that will display the name of the TourGuide and the trip 

Description for trips where the AmountPaid is between $350 and $600 or over 

$2500. Do NOT display the AmountPaid field. Save the query as Between 350 

and 600 or over 2500 and then run it. 

29. Create a query that will display the TripID, the TourGuide, and the TotalCost for 

trips whose total cost is over $3000. TotalCost is a calculated field that is based 

on the Cost field. It includes a 7% sales tax on the Cost and a $20 handling fee. 

That is: Total Cost = Cost + 0.07*Cost + 20 

Be sure to use Group By to eliminate duplicates. Sort by TripID in ascending 

order. Save the query as TotalCost and then run it.

SAMPLE EXAM QUESTIONS FOR ACCESS SG323 

30. Design a new query that uses the table Trips to find the number of trips where 

the TourGuide is either Derek Preston or Frank Mainzer. Display both the 

TourGuide and the TripID. Run the query and see how many records are 

displayed. (The answer is 8). 

Save the query as Derek and Frank Query and then run it 

31. Export the query Derek and Frank to Excel. The Excel file should look like this: 

32. Exit Access. 

Answers to query questions: 

Query that works for question #27, Between 400 and 1800 Query.


Query that works for question #28, Between 350 and 600 or over 2500 Query. 

Query that works for question #29, TotalCost. 

Query that works for question #30, Derek and Frank. 

Do not send in this work for grading. It is here solely to 

help you prepare for the final exam.

Information on the Final Exam 

The final exam will be similar in format to the midcourse exam. That is, if 

you can come to campus you will take it on a computer otherwise you will 

take a paper-and-pencil version at a proctored location of your choice. The 

exam is closed book and you will have two hours to complete it. In either 

case, you must complete the exam in one sitting—that is, you may not do 

part of the exam at one time and finish up at another time. 

The final exam will test your understanding of all four Microsoft® 

applications covered in this course: Excel, Word, PowerPoint, and Access. 

Study for this exam in the same way you did for the midcourse exams. 

Scheduling Your Exam Appointment 

You must first have submitted all of the required assignments that precede 

the exam before you take it. Make an appointment only after those 

assignments are returned to you so that you can thoroughly review them 

and consider my comments. 

You have a choice of three locations where you can take your exam: 

I. Computer version: The College of Continuing Education 

Information Center. 

II. Paper-and-Pencil version: Another University of Minnesota 

location. 


proctor and sending to the ODL office a Request for Off-Campus 

Exam form. 

III. Paper-and-Pencil version: An outside institution. 


proctor and sending ODL office a Request for Off-Campus Exam 

form. 

Whatever location you choose, always do these things to 

prepare: 

� Bring the Final Exam submission form (number 17) and attach it to 

the exam when you turn it in. 

� Bring picture identification with you to the exam appointment. 

— 325 —

PAGE 326 INFORMATION ON THE FINAL EXAM 

I. Taking the Computer Version Exam at the Information Center 

University of Minnesota Saint Paul campus 

Students in the Twin Cities area should take their exam at the College 

of Continuing Education; contact the Information Center (see contact 

information below). You will be offered appointment times according to 

a specific schedule of available weekday dates and time slots. Make 

your appointment at least two days in advance. You need to arrive 15– 

20 minutes before your scheduled exam time to allow time for check-in 

and seating. Please plan ahead, especially during the middle of the 

month when many ODL students are taking exams. If you arrive more 

than 15 minutes late for your exam appointment, you will need to 

reschedule. 

CCE Information Center 




612-624-4000 

II. Taking the Paper-and-Pencil Exam at Another 

University of Minnesota Location 

If you choose any of the locations listed on the next page: 

� Call one of the phone numbers below to schedule your exam 

appointment. Get the name of the person who will act as your 

proctor (see IV. below). In choosing a date, be sure to allow one to 

two weeks for the delivery of your exam. Pay attention to the 

time limit given for your exam. When making your appointment, 

allow enough time so that you can complete the exam by office 

closing time. 





� CCE Information Center will then send your exam to the proctor at 

your appointment location. You will not receive any confirmation 

that the exam has been sent but you can call your appointment 



exam at your appointment location.

University of Minnesota–Crookston 

Academic Affairs 

302 Selvig Hall 

2900 University Ave. 

Crookston, MN 56716 

218-281-8341 

University of Minnesota–Morris 

225 Community Services Building 

600 East 4th Street 

Morris, MN 56267 

320-589-6456 

INFORMATION ON THE FINAL EXAM PAGE 327 

University of Minnesota–Rochester 

855 SE 30th Ave. 

Rochester, MN 55904 

507-280-2828 

1-800-947-0117 

University of Minnesota–Duluth 

104 Darland Administration Building 

10 University Drive 

Duluth, MN 55812 

218-726-6288 

III. Taking the Paper-and-Pencil Exam at an Outside 

Institution 

If you want to take your exam at a non-University of Minnesota 

location: 

� Choose a qualified proctor (see IV. below) and make an 

appointment to take your exam. Allow one to two weeks for the 

delivery of your exam. Pay attention to the time limit given for 

your exam. When making your appointment, allow enough time 

so that you can complete the exam by office closing time. 


CCE Information Center. You can also go online to fill out the 

exam request form, at: 


� CCE Information Center will then send your exam to the approved 

proctor. Exams are mailed directly to the proctor at his or her 

business location only. You will not receive any confirmation that 

the exam has been sent but you can call your appointment 




IV. Using a Proctor 

There is no charge for taking your exam at the CCE Information 

Center in 20 Ruttan Hall. You may be charged a fee if you take 

exams at other campus locations or at outside institutions. Proctor 

fees will not be reimbursed.

PAGE 328 INFORMATION ON THE FINAL EXAM 

Suggested Qualified Proctors 

• The Independent Study department of any member institution of 

the University Continuing Education Association. 

• Any test center of a member of the National College Testing 

Association. Search for an NCTA test center online at: 

http://ce.byu.edu/is/site/students/zip_codes.cfm 

• For military students: a commissioned officer whose rank is higher 

than your own or a noncommissioned officer E-8 or above. 

Provide proctor’s rank, title and unit. 

• A secondary school superintendent, principal, or counselor, a 

faculty member (excluding teaching assistants) or an 

administrator of an accredited university or college. 

• A corporate education director or human resources director. 

Online and Distance Learning reserves the right to reject any 

proctor. Regardless of academic qualifications, no relative, 

work supervisor, or immediate employer may proctor your 

examination. 

Reviewing Your Graded Exam 

Once your exam is graded, it will not be returned to you; you will only be 

sent the exam submission form with your score on it. Each of your graded 

exams will be kept on file in the ODL office for twelve months. 

To review a graded exam in our office, contact the ODL office to make an 

appointment at least one day in advance of your planned visit. If you live 

outside the Minneapolis-Saint Paul area, call the ODL office to make 

arrangements to review your exam at a new appointment with your offcampus 

exam proctor. Please allow one to two weeks for this option.

Fill in this form only if you want to take your exam at a location other than the 

CCE Information Center. Incomplete forms will be returned. Please print or type. 

Send this form to the Information Center (the address is given on the reverse 

side of this form). Allow one to two weeks for the delivery of your exam. 

The Information Center verifies all proctors and reserves the right to approve or 

reject any proctor. You must report for the exam within thirty days of the 

proctor’s receipt of your exam. 

Student Information 

Student Name 

Last First Mid Init 

U of MN ID# E-mail 

Address 

Street 

Course Information 


Dept. and Course Number Instructor 

Course Title 

— 329 — 

Day 

Phone ( ) 

CHOOSE ONE: I want to take the midcourse exam final exam 

on (approximate date) 

Proctor Information (see the preceding section for qualified proctors) 

Proctor Name 

Title 

Institution or Office Name 

Address 

last first 

Street 


Email Phone ( ) 

Student’s Signature 

Request for Off-Campus Exam 

This form is also available online at 

http://www.cce.umn.edu/creditcourses/distance/forms/index.html

PAGE 330 FINAL EXAM REQUEST FORM 

College of Continuing Education 

University of Minnesota 

Information Center 




Return this form to: 

612-624-4000 or 

1-800-234-6564 

Fax: 612-625-1511

Keys for Homework Exercises 

This section contains the answer keys for the 

assigned homework Projects. 

Before turning in a Project for grading, compare 

your papers with the appropriate key to check 

the correctness of your answers and to be sure 

you have not skipped any questions. 

You may not resubmit or add to alreadysubmitted 

homework assignments so be sure 

what you are turning in is correct and complete. 

HW01-2 Practice Save HW01-3 Web Links 

— 331 — 

HW01-1 Exam Schedule

SG332 PROJECT 2 (5 PAGES) KEY 

HW02-1 Quarterly Sales HW02-1 Quarterly Sales Formulas 

HW02-2 Car Products

KEY PROJECT 2 (5 PAGES) SG333 

HW02-3 Service Receipts 

HW02-4 Vehicle Sales Charts


HW03-1 Flavor Inventory 

HW03-2 Weekly Sales Summary

KEY PROJECT 3 (6 PAGES) PAGE 335 

HW03-3 Inventory Formulas 

HW03-4 Payroll IF Data


HW03-4 Payroll IF Formulas 

HW03-5 Radius of the Earth Formulas


HW04-1 Projected Expenses Chart 

HW04-1 Projected Expenses Data


HW04-2 Population Growth 

HW04-3 HLOOKUP-Gradebook Formulas


HW04-4 VLOOKUP-Shipping Formulas 

HW04-5 Credit Card Debt


HW05-1 River Chart 

HW05-2 Infections Chart


HW05-3 Two Graphs on One Chart 

HW05-4 Loans IF Formulas


HW05-5 Rent IF HW05-5 Rent IF Formulas 

HW05-6 Commission IF


HW05-6 Commission IF Formulas 

HW05-7 Sorting Values HW05-7 Sorting Values Sorted


HW06-1 Flyer With Field Codes Showing HW06-2 Student Activities 

HW06-3 Cycling Trip HW06-4 Brochures


HW06-5 Agenda


HW07-1 Resume HW07-2 Cover Letter 

HW07-3 Bill of Rights HW07-4 Park


HW07-5 Sales With Merge Codes Showing HW07-6 Infections Memo With Merge Codes Showing


HW08-1 Research Paper (page 3 ONLY) HW08-2 Newsletter 

HW08-2 Mailing Labels HW08-3 Home Address Labels


HW08-4 Name Tag Labels HW08-5 Thank Merge DATA 

HW08-5 Thank Merge SOURCE HW08-6 IF Merge SOURCE With Merge Codes


HW09-1 Declaration (page 1 ONLY) HW09-2 Paragraph Styles (page 1 ONLY) 

HW09-3 Census Acquisition Information (page 3)


HW09-3 Census Sample Page (page 4) 

HW09-4 Large Document Abstract (section 2) HW09-4 Large Document Table of Contents (section 3)


HW09-4 Large Document Equations (page 7) HW09-4 Large Document Table (page 14) 

HW09-4 Large Document Graph (page 20) HW09-4 Large Document Index (page 31)


HW10-1 Company Overview HW10-2 New Product Announcement 

HW10-3 Bird


HW11-1 Safety HW11-2 Celebrations 

HW11-3 Graphics and Sound


HW12-1 Walking Trails HW12-2 Recreation Enrollment 

HW12-3 Trip HW12-4 Tables


HW12-5 Integration


HW13-1 All Students Query HW13-1 Faculty Report 

HW13-2 All Events Report


HW13-2 Locations Table


HW14-1 Instructors Courses Relationships Report HW14-1 No Credits Query 

HW14-2 Crosstab Query HW14-2 Awards Aug-Sep Query


HW14-2 Matching Donations Query HW14-2 Total by Sport Query 

HW14-2 Swimming and Tennis Scholarships Report HW14-2 Excel Workbook Exported from Access

Index 

Index entries are followed by a letter that indicates the section of this Study Guide 

in which the entry is located: [I] = Introduction, [GS] = Getting Started, [W] = Word, 

[P] = PowerPoint, [E] = Excel, [A] = Access 

A 

Access 

default value, 311 

report formatting, 307 

report wizard, 314 

sort data, 315 

validation rule, 309 

Adding mp3 clip to a PowerPoint 

slide [P], 267 

Algebraic equation, inserting [W], 

221 

Ampersand operator & [E], 77 

Autotext [W], 137 

Axis scale, change [E], 99 

B 

Bookmark [W], 229 

Borders for tables [W], 158 

Borders, table [W], 158 

Button 

auto fill options [E], 76, 107 

currency style [E], 108 

increase indent [W], 151 

link to previous in header [W], 

233 

mark all button for index [W], 

226 

mark entry for index [W], 226 

minimize window [GS], 35 

new style [W], 201 

no formatting in Find and 

Replace [W], 160 

show/hide [W], 160 

buying a computer [I], 6 

buying software [I], 6 

C 

Calculations, complicated [E], 64 

Callout [E], 103 

Change page number [W], 231 

Character style [W], 199 

Chart 

3‐D [E], 49 

add second line [E], 96, 100 

bar [E], 44 

line [E], 47 

scatter [E], 91, 96 

Clear formatting from a style [W], 

208 

Clip art 

insert into PowerPoint [P], 267 

insert into Word [W], 140 

Collapse button of document map 

[W], 219 

Computer access [I], 6 

CONCATENATE function [E], 78, 

85 

Conditional format [E], 61, 111 

Copy Worksheet [E], 41 

COUNTIF function [E], 107, 112 

Create PowerPoint presentation 

from Word document [P], 284 

Crop a picture [P], 261 

Cross reference [W], 229 

Custom format [E], 62, 78, 107 

D 

Declaration of Independence [W], 

199 

Default value [A], 311 

Developer tab [E], 66 

Dialog box 

bookmark [W], 229 

format picture [P], 259 

new style [W], 201 

page setup [W], 232 

table of contents [W], 234 

disability accommodations [I], 10 

Display formulas [E], 41, 58, 70 

Document map [W], 217 

E 

Equation Editor [W], 222 

Even page header [W], 233 

Excel 

absolute reference [E], 75, 105 

add second line to chart, 96, 

100 

ampersand operator &, 77 

autofit cells [E], 76 

axis scale, change, 99 

callout, 103 

chart, Scatter, 91 

Chart, Scatter, 96 

CONCATENATE function, 78, 

85 

conditional format, 61, 111 

COUNTIF function [E], 107, 112 

custom format [E], 62, 78, 107 

display formulas [E], 41, 58, 70 

— 361 — 

format chart [E], 92 

freeze panes, 54 

goal seek, 86 

hide rows [E], 53 

HLOOKUP function [E], 74 

hyperlink, 69 

IF function [E], 59, 60, 105, 

106, 108 

line chart [E], 47 

ROW function, 81, 111 

slider control, 66 

sort data, 113, 114 

split screen [E], 53 

SQRT function (square root), 

66 

SUMIF function, 56, 108, 112 

trendline [E], 93 

VLOOKUP function [E], 77 

Expand button of document map 

[W], 219 

Field code 

in mail merge [W], 191 

in Word [W], 135 

File name extension [GS], 27 

Files needed [GS], 21 

Files, finding [GS], 29 

First page header [W], 233 

Format 

chart [E], 92 

paragraph [W], 161 

picture [P], 259 

Formula, sum in Word table [W], 

174 

Fraction [W], 222 

Freeze panes [E], 54 

F 

G 

Goal seek [E], 86 

Grade, calculation of final [I], 8 

Grade, pts neede for each letter 

[I], 9 

H 

Header 

even page [W], 233 

first page [W], 233 

odd page [W], 233 

Help

SG362 INDEX 

finding files [I], 29 

Help with computer issues [I], 6 

Hide rows [E], 53 

Highlights [W], 156 

HLOOKUP function [E], 74 

Hyperlink 

Excel, 69 

Word, 230 

IF feature in mail merge [W], 185, 

195 

IF function [E], 59, 60, 105, 106, 

108 

incompletes [I], 9 

Increase indent button [W], 151 

Indent markers for paragraphs 

[W], 147 

Insert 

algebraic equation [W], 221 

Excel chart into PowerPoint 

[P], 295 

graphic into PowerPoint [P], 

288 

index [W], 225 

page number [W], 229 

photo [P], 272 

section [W], 214 

table of contents [W], 223 

I 

K 

Keep lines together [W], 142, 206 

Keep with next [W], 142, 206 

Keyboard Shortcuts [GS], 34 

L 

Labels [W], 180 

Line and page breaks [W], 206 

Link to previous button in header 

[W], 215, 233 

M 

Mail merge 

create document [W], 188 

field code [W], 191 

IF feature [W], 195 

Mark button for index entry [W], 

226 

Modify a style [W], 203, 204 

N 

NetFiles, saving files to [GS], 34 

New style, create[W], 201 

O 

Odd page header [W], 233 

Operator symbols [W], 222 

Orphan [W], 142 

Outline, setting up [W], 150 

P 

Page break before [W], 142, 206 

Page number, change [W], 231 

Page setup [W], 232 

Paragraph 

indent markers [W], 147 

keep lines together [W], 142, 

206 

keep with next [W], 142, 206 

line and page breaks [W], 206 

page break before [W], 142, 

206 

spacing before [W], 161, 204, 

208 

style [W], 204 

Paste unformatted text [P], 285 

Plus or minus symbol [W], 222 

PowerPoint 

adding an mp3 clip to a slide 

[P], 267 

create presentation from 

scratch [P], 274 

create presentation from 

Word document [P], 284 

insert a photo [P], 272 

insert Excel chart [P], 295 

insert graphic [P], 288 

insert sound [P], 267 

ruler [P], 268 

Prerequisites for PsTL 1571 [I], 5 

Print selected pages or sections 

[W], 234 

R 

Radical [W], 222 

Removable disk (USB drive) [GS], 

24 

Replace feature [W], 157, 160, 

164 

Report formatting [A], 307 

Report wizard [A], 314 

ROW function [E], 81, 111 

Ruler 

PowerPoint [P], 260, 268 

Word [W], 145, 209 

S 

Scatter Chart [E], 91, 96 

Screen shot (Snipping tool) [E], 87 

ScreenTip [E], 75, 92, 107 

Section break [W], 214 

Show/hide button [W], 160 

Shutting Down the Computer 

[GS], 35 

Slider control [E], 66 

SmartArt [W], 152, 192 

Snipping tool [E], 87 

Sort data 

Access [A], 315 

Excel [E], 113, 114 

Word [W], 172, 190 

Sound clip [P], 267 

Spacing before in a paragraph 

[W], 161, 204, 208 

Split screen [E], 53 

SQRT function (square root) [E], 

66 

Start Button [GS], 29 

Start Menu [GS], 30 

Style 

character [W], 199 

clear formatting [W], 208 

modify [W], 203, 204 

paragraph [W], 204 

styles and formatting task 

pane [W], 204 

SUM formula [W], 174 

SUMIF function [E], 56, 108, 112 

Symbols, inserting [W], 146 

T 

Table property [W], 170 

Tabs, setting [W], 145 

Task pane 

clip art [P], 267 

clip art [W], 140 

document map, 217 

styles and formatting [W], 203, 

204 

Trendline [E], 93 

U 

Unformatted text, paste [P], 285 

Update table of contents [W], 234 

USB drive [GS], 24 

USB drive, removing safely [GS], 

35 

V 

Validation rule [A], 309 

VLOOKUP function [E], 77 

W 

Widow [W], 142 

Windows 7 [I], 5 

Windows Key [GS], 29

INDEX SG363 

withdrawal from course [I], 9 

Word 

autotext, 137 

borders for tables, 158 

clip art, inserting [W], 140 

count number of words, 149 

equation, inserting [W], 221 

field codes, 135 

highlights, 156 

IF feature in mail merge, 185, 

195 

index, inserting [W], 225 

labels, 180 

page number, inserting [W], 

229 

picture, insert from file [W], 

216 

print selected pages or 

sections [W], 234 

replace feature, 157, 160, 164 

section break, 214 

section, inserting [W], 214 

SmartArt, 152, 192 

sort data, 172, 190 

symbols, inserting, 146 

table of contents, inserting 

[W], 223 

table properties, 170 

tabs, 145 

text from file, inserting [W], 

207 

Word count [W], 149 

WordArt [P], 297 

Worksheet, Copy [E], 41 

X 

XE code in an index [W], 225 

Z 

ZIP format for files [GS], 23

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