OGREs Membership Handbook 7th Edition, January ... - nocookie.net

The Organization of Gamers & Roleplaying Enthusiasts 

Membership Handbook: Seventh Edition 

PUBLISHER: 

Board of Directors, 

OGREs: The Organization of Gamers & Roleplaying Enthusiasts, Incorporated. 

EDITOR: 

Steve Johnson (Ultra City Ogres) 

Brandon Boatright (Sic City Ogres) 

Walter H. Pfeifer-Thompson (Quilt City Ogres) 

DESIGNER: 

Chad Thompson (Crown City Ogres) 

Handbook Update History: 

First Edition: July 2008 

Second Edition: December 2008 

Third Edition: September 2009 

Fourth Edition: February 2010 

Fifth Edition: May 2011 

Sixth Edition: March 2012 

Seventh Edition: January 2013 

This handbook belongs to: 

______________________________________ 

(Name) (Chapter) 

O.G.R.E.s: The Organization of Gamers & Roleplaying Enthusiasts, Incorporated, is a not-for-profit corporation chartered by 

the Commonwealth of Kentucky, and is dedicated to uniting analog communal gamers and roleplayers, as well as promoting 

the gaming hobby. O.G.R.E.s provides as membership benefits numerous documents, such as this Membership Handbook, 

web pages and other electronic services and web-based materials. All of these are provided for limited purposes. The information 

contained therein may not be used by any member for any private commercial purpose. Provision of these documents or 

services does not constitute permission for anyone to use any information contained therein or thereon for any non-O.G.R.E.s 

related purpose. No member or non-member may use any O.G.R.E.s document, mailing list, services, or materials, including 

but not limited to the O.G.R.E.s Membership Handbook, O.G.R.E.s -supplied chapter or membership rolls, web-based lists, 

and/or any O.G.R.E.s materials, for any commercial purpose. Anyone using any O.G.R.E.s services or material(s) for any 

private commercial purpose or non-O.G.R.E.s related use will be subject to appropriate legal action by the O.G.R.E.s Board of 

Directors, including but not limited to suspension or revocation of membership without refund and suit for copyright infringement 

and conversion of proprietary information. This document is the Membership Handbook of O.G.R.E.s, the Organization 

of Gamers & Roleplaying Enthusiasts. Its contents are copyright © 2012, O.G.R.E.s, and all rights are reserved. 

No part of this document may be re-produced or stored in any way or by any copying process of any kind without prior written 

permission of O.G.R.E.s. This publication may not be stored electronically (including, but not limited to, FTP or HTML) 

without prior written permission. Dungeons & Dragons, Star Wars, Rifts, Warhammer, and any other related marks are 

registered trademarks of their respective creator. Neither the O.G.R.E.s copyright in this material, nor any part of the material 

itself, nor do O.G.R.E.s use of the brands, are intended in any way to infringe upon any copyrights or trademarks with 

regard to any of the licensed owners of the games discussed, or any other persons or organizations. Permission is granted to 

O.G.R.E.s chapters to reproduce and utilize sections of this material for their members’ use.

PROLOGUE 

P1 - President’s Introduction 

P2 - Reading this Handbook 

P3 - Other OGREs Supplements 

UNDERSTANDING OGREs 

U1 - History of the Organization 

U1 - Basic Organizational Structure 

U2 - Membership within OGREs 

U3 - Rights & Responsibilities 

U4 - Membership Benefits Overview 

ORGANIZED OGREs 

O1 - Chapter Structure 

O2 - Regions 

O2- Primary Officers 

O2 - Board of Directors 

O3 - Affiliations outside OGREs 

STARTING/RUNNING 

A CHAPTER 

C1 - Chapter Locator 

C1 - Types of Chapters 

C2 - Chapter Names 

C3 - Chapter Officers 

C3 - Membership Roster 

C3 - Promoting Your Chapter 

C3 - Chapter Contract 

MEMBERSHIP BENEFITS 

M1 - Defining ‘Member’ 

M1 - OGREs Playtesting Pool 

M2 - OGRE Game Labs 

M2 - The Ogswald Academy 

M3 - Awards 

M3 — Member Awards 

M6 — The OGRE Awards (OGGIEs) 

M7 — Ogswald Academy Awards 

M8 - Ranks 

M10 - Camp Oggie 

M10 - Merchandise 

M11 - OgreLair.org 

2013 STATE OF THE OGREs 

F1 - Board of Directors 

F4 - Current Chapters 

F6 - Award Recipients 

OGREs LEGALITIES 

L1 - The OGREs Goal 

L1 - Use of the OGREs Logo 

L3 - The OGREs Constitution 

INDEX 

I1 - Acknowledgments 

NEW CHAPTER CONTRACT 

i - Blank Chapter Contract

P1 

Dear Ogre, 

On behalf of myself and the 

Board of Directors, I wish to welcome 

you to OGREs: The Organization of 

Gamers & Roleplaying Enthusiasts, 

Incorporated. If you are a new member, 

welcome to the party! I hope you 

find your membership an enjoyable 

and rewarding experience. If you are 

an established member, thank you for 

continuing your adventure with us. 

You, the member, are our greatest asset 

and we are grateful to have your 

talent, enthusiasm, and excitement! 

For both new and old members, 

I urge you to take some time 

and review this Membership Handbook 

as it explains how we are structured 

and how we operate. It will also 

help you become familiar with 

OGREs as well as inform you of the 

various fun member programs we offer 

for our mutual enjoyment. For 

those with internet access, please be 

sure to visit us online at our E-Lair: 

OgreLair.org. This book may seem a 

bit tedious at times, but as a registered 

entity we are required to have a 

set of guidelines to work off of. So 

don’t let yourself get bogged down by 

the legalese and boring bits you’re 

about to dive into - remember to take 

a break and pick up your favorite 

game manual to remember why we’re 

here in the first place! 

Again, thank you for your interest 

in OGREs! I hope your campaign 

with us is filled with fun. For 

that is what we are here for … the enjoyment 

and appreciation of a collaborative 

community! 

Sincerely, 

Bridget Reed 

President, OGREs Inc.

Understanding this 

Handbook 

The OGREs Membership Handbook 

is full of valuable information for members 

and prospective members of our club, as 

well as media representatives or gaming 

company employees. However, at times 

some of the terminology used may make it 

hard for “outsiders” to coherently follow 

and understand the information provided 

within. 

Below, readers can see some explanations 

for the common terms and phrases 

unique to OGREs. Hopefully, this information 

will provide a easier narrative 

throughout the Handbook. A more exhaustive 

list of terms can be found in the appendix, 

whereas this list just documents 

some of the extremely common terms used 

within this Handbook. 

Awards 

Can refer to any of three distinct 

programs that benefit and recognize members, 

discussed in further detail within. 

CC 

Short form of Chapter Coordinator, 

one of the two permanent offices of each 

chapter, and a member of the Primary Officers. 

Chapter 

Also occasionally called a Tribe, this 

refers to a specific grouping of members, 

typically central to a singular geographic 

location. This is the core unit of the organization 

at large. 

MHB 

A shortened way to refer to this 

document: the Membership Handbook. 

P2 

Oggie/Ogswald 

The names Oggie and Ogswald can 

be seen attached to many membership 

programs. They refer to our mascot, the 

fictional Ogre seen in our logo. known as 

Ogswald Theodore Henry Eddington Ogre, 

or more commonly Oggie The Ogre. Dedicated 

members of the club may also be referred 

to as “Oggie’s Crew.” 

OGREs/Ogres/ 

Ogre/O.G.R.E.s 

One common area of confusion is 

the myriad variances of our club’s acronym: 

OGREs. Throughout this Handbook, 

and also typically in any type of communications 

released by OGREs, these uses 

break down as follows: 

� OGREs/O.G.R.E.s 

Either ways is “correct,” and refers 

to the organization at large. Can be identified 

by the use of capitalization on the first 

four letters of the acronym. 

� Ogres/Ogre 

This version, without the full capitalization 

of the four letters, is used to refer 

to a group of members or an individual 

member of the organization. 

So, for example - the odd sentence 

“John Doe is a veteran ogre having joined 

OGREs a decade ago” can refer to both at 

once. 

Rank 

Refers to a fictitious ranking structure, 

similar to those found within military 

organizations, that OGREs uses to help 

distinguish long-standing members and 

officers, discussed in further detail within. 

SGM 

Short form of Senior Game Master, 

one of the two permanent offices of each 

chapter, and a member of the Primary Officers.

Other Handbooks 

These are supplemental documents 

released by OGREs for use by members 

who wish to get a deeper understanding of 

the club or a specific program or to assist 

an officer or member in a specific role. 

The Editor-in-Chief, an officer on 

the Board of Directors, is responsible for 

the updating and releasing of these supplements. 

Any member may find a copy on 

OgreLair.org or request one from the Editor-in-Chief 

via his or her contact information 

in the appendix of this handbook. 

Awards Pamphlet 

A more detailed publication dedicated 

to the three official awards programs 

of OGREs: the standardized awards, the 

Ogswald Academy awards, and the OGRE 

awards more commonly referred to as the 

OGGIEs. 

Camp Oggie 

Coordinator’s Manual 

A How-To guide for chapters/ 

members preparing to submit a proposal 

package to host the semi-annual OGREswide 

weekend campout known as Camp 

Oggie. 

Chapter Coordinator’s 

Manual 

A guide and How-To for current 

Chapter Coordinators to perform well in 

their officership. Typically, these are updated 

by former Chapter Coordinators 

with ideas and tips. 

Committee Handbook 

A guide for members of the permanent 

committees that are created by the 

Board of Directors. 

P3 

Complete Corpora 

A compilation of all legal OGREs 

documents, such as the constitution, bylaws, 

and annual filing statements. Quite 

possibly the most boring read of all documents. 

Convention Support 

Manual 

Both a guide for non-members who 

run conventions to approach and utilize 

local OGREs chapters to run their analog 

gaming events as well as a guide for chapters/members 

to run said events. 

Merchandise Catalog 

A catalog of official merchandise 

available for purchase from the OGREs at 

any given time. Prominently featuring our 

beloved and idolized “biker patches” that 

identify our chapter of membership. 

Ranks Pamphlet 

A more exhaustive understanding of 

the OGREs Rank Structure, with proper 

promotion and rank display protocols. 

Senior Game 

Master’s Manual 

A guide and How-To for current 

Senior Game Masters to perform well in 

their officership. Typically, these are updated 

by former Senior Game Masters with 

ideas and tips. 

ORCs 

An acronym standing for the 

“OGREs Revised Combat System” which is 

a easily accessible boffer combat larp game 

for those chapters wishing to partake in 

boffer-style games without the bureaucracy 

of national boffer clubs.

OGREs: The Organization of Gamers 

& Roleplaying Enthusiasts, Incorporated 

is a not-for-profit 501(c)7 club headquartered 

in the Commonwealth of Kentucky 

with (as of this publication’s update) 

40 chapters across three continents. The 

club’s goal is to promote analog gaming; 

network together tabletop hobbyist; and to 

advocate for the documented benefits that 

imaginative cooperative storytelling provides. 

History of OGREs 

The abbreviated moniker of OGREs 

has existed loosely since the 1980s when it 

was a descriptive term used on the west 

coast of the United States to identify tabletop 

gamers. The foundation for our adoption 

of the title began on May 24th, 2005 

when a group of Las Vegas, Nevada area 

gamers created an online group to help 

promote and network local players. Having 

to land on a name, the group eventually 

voted on “Sin City Ogres” and created the 

original logo still in use today. 

This group was found online by a 

Midwest campaign who, with permission, 

adopted the same naming style and logo 

use. This group, the Quilt City Ogres of Paducah, 

Kentucky began to branch out and 

help other groups take on the moniker. 

Eventually, with over a dozen groups using 

the name and logo, the Quilt City Ogres 

spearheaded the incorporation of the club 

you’re now a part of, and OGREs, Inc. was 

born. 

Since that day in 2010, the club has 

grown exponentially and is the largest 

gamer-ran, independent all-inclusive tabletop 

club in the world. Unlike similar 

clubs that focus on one game, style, company, 

or system - of gaming, OGREs has 

found its niche in supporting and networking 

them all together. 

U1 

Basic Organizational 

Structure 

As a large network of localized, 

mostly independent functioning chapters, 

OGREs has a unique social infrastructure 

that - when working perfectly, is rarely 

even seen. These are discussed in detail 

and a more cohesive flowchart can be seen 

on the following page. 

At the most basic and most important 

level is the local chapter, which is 

required to have only two officers: the 

Chapter Coordinator (CC), who is responsible 

for the non-gaming related 

maintenance of the chapter; and the Senior 

Game Master (SGM), who is responsible 

for scheduling and coordinating 

the chapter’s events. These offices are 

elected by each respective chapter for three 

year terms, and their specific duties are 

discussed in more detail further in this 

handbook, and a chapter may decide to 

have their own additional officers if they 

feel it necessary. These typically include 

Webmaster and/or Community Manager, 

Treasurer, or Recruiter. 

The two core officers, the CC and 

the SGM, together hold that chapter’s seat 

on the Primary Officers. The Primary 

Officers only meets if any particular chapter 

has an issue or issues they’d like to discuss 

that could potentially change or alter 

the basic functionality of OGREs, Inc., or if 

they wish to negate actions taken by the 

Board of Directors. This group holds the 

raw power to dictate the long-range goals 

and policies of the club. 

Handling the day-to-day functions 

of the club as a registered entity and ensuring 

the stability of OGREs is the Board 

of Directors, an elected board consisting 

of ten members from any chapter of 

OGREs who sit for three year terms.

Board of Directors 

Director 

Vice Director 

Supreme Game Master 

Treasurer 

Dir. Of Communications 

Webmaster 

Editor-in-Chief 

Inquisitor 

Primary Officers 

Chapter Coordinator 

& 

Senior Game Master 

from each chapter 

Individual Chapters 

Senior 

Game 

Master 

Region 

Chapter 

Coordinator 

Individual Members 

These positions are discussed further on in more depth. 

U2 

Membership 

within OGREs 

Any individual of any race, sex, religious 

belief, sexual identity, age, place of 

residence, or any other identifying aspect 

may seek membership in OGREs. Membership 

in OGREs, Inc. is free though local 

chapters may have dues if they wish. Even 

if a chapter has no dues, some small financial 

contribution may become expected for 

game site hosting, food, events, or similar. 

Check with your local chapter for details. If 

there is not a local chapter in your area, 

look for details further in this handbook on 

how you can start one yourself. 

Every chapter may identify membership 

in different ways - from separating 

active current members from associate inactive 

ones, support members like spouses 

or children, or if they have dues separating 

dues paid and not paid. Chapters are free 

to dictate their own membership definitions 

as long as they do not exclude any 

potential member on the basis of any identifying 

aspect (race, sex, etc. etc.). OGREs, 

Inc. will only recognize members as those 

listed on the official OgreLair.org roster for 

that chapter, which is why an important 

aspect of every Chapter Coordinator’s job 

is to keep that roster up to date. 

Because we are a social club with 

members from all walks of life, OGREs is 

very proactive in establishing a set of rules 

to help curtail any harassment or rude actions 

between members. This is seen most 

clearly in the OGREs Members Rights 

& Responsibilities, commonly referred 

to as the R&R. Members are granted certain 

rights, much of which is common 

sense - but these rights are dependant on 

that member following the responsibilities 

put forth here in this handbook. Failure to 

maintain responsibilities may negate a 

member’s rights within OGREs. These issues 

are handled on a case-by-case basis 

by the Inquisitor, a member of the Board.

These Rights include, but are not 

limited to: 

� Right to pursue level of membership 

wanted, and right to change or end 

membership without retribution. 

� Right to transfer from one chapter of 

OGREs to any other chapter, at any 

time, for any reason, without problem. 

� Right to participate in Chapter, Regional, 

and International OGREs functions 

to the fullest extent desired. 

� Right to pursue any level of involvement 

within the organizational structure 

of OGREs. 

� Right to due process in the event of a 

disagreement. 

� Right to be considered for involvement 

in any OGREs program or function. 

� Right to voice your opinion. 

and most importantly, the 

� Right to have fun! 

The Responsibilities of membership 

within OGREs are outlined here: 

� Responsibility to behave in a manner 

that brings credit to self, chapter, and 

OGREs, Inc. 

� Responsibility to praise in public and 

critique in private. 

� Responsibility to show courtesy to fellow 

Ogres at all times. 

� Responsibility to never assume, but always 

verify. 

� Responsibility to be resolute in the performance 

of OGREs duties or officership 

as well as the execution of policy 

and regulation. 

� Responsibility to aid in diffusing confrontations, 

and to strive to never cause 

them. 

� Responsibility to listen to both sides of 

a dispute and act upon verifiable facts, 

not innuendo or assumptions. 

� Responsibility to strive for impartiality 

and fairness in decisions and to excuse 

self from said decision making process 

if judgment may be compromised. 

U3 

These listed Rights and Responsibilities 

are what officers within OGREs refer 

to during disputes, and OGREs, Inc. 

will always take a liberal definition of both. 

When, in the unfortunate event that 

a dispute has occurred, the following procedures 

should be taken: 

1. Reach out to local chapter officers for 

assist in mediating. Hopefully, this 

should end the problem. However, 

should an officer be involved in the initial 

dispute, or you not feel satisfied 

with their decision, you should: 

2. Submit a ticket to the Inquisitor, an individual 

elected to the Board of Directors 

who is solely there to help settle 

problems and get everyone back to having 

a good time as soon as possible. Remember 

that you should provide a 

clear, concise explanation of the issue 

without any heated language, and do 

not make any accusations that you can 

not verify or provide proof of. This will 

help streamline your ticket. 

This set of guidelines here is hopefully 

something you or your friends in your 

local chapter should never have to use. But 

in case you do, we have the structure in 

place to ensure that any potential issue is 

handled as rapidly and appropriately as 

possible. 

REMEMBER: 

These rules only apply 

to OGREs issues among 

members. If the law 

has been broken, 

contact local 

police 

immediately!

Getting beyond the R&R, membership 

comes with many basic benefits. Besides 

being the largest and most inclusive 

network of analog gamers under one banner 

in the world, OGREs has many programs 

and events which can become a fun 

aspect of membership. These include, but 

are not limited to: 

Awards Program 

Our members may receive recognition 

for both in-game and out-of-game actions. 

This fun program acknowledges the 

skills and accomplishments of members as 

well as their devotion to the club. 

Camp Oggie 

Only members of OGREs may attend 

this semi-annual weekend camping 

and gaming extravaganza - Camp Oggie. 

Hosted in different locations by different 

chapters every time, it is a fun and unique 

get away in lieu of the traditional convention 

weekend. 

Convention Support 

Many of our members help organize 

or even run conventions in their area, and 

OGREs provides a support structure to 

help make sure any analog aspect of their 

convention can run smoothly. From providing 

GMs or just general promotion. 

Additionally, members attending a 

convention can receive aid in running 

games or events as an attendee. 

Local Chapter 

Websites & Email 

Every chapter of OGREs is able to 

receive a free subdomain of OgreLair.org 

as well as email redirects for their officers 

or active members. The Director of Communications 

can help aid any chapter in 

setting any of these up, and they’re highly 

recommended for recruitment purposes. 

U4 

Merchandise 

Members and chapters have access 

to official OGREs Oggie the Ogre Merchandise, 

including apparel, patches, and 

electronics. 

Ogswald Academy 

Members are the only eligible students 

who may take courses at the OGREs, 

Inc. online only academy. These courses 

range from understanding in-game standards 

across our tabletop medium, tips 

and aids on character creation or game 

mastering, or even out-of-game advocacy 

for the hobby itself. 

ORCs 

Free of other large-scale boffer 

groups, ORCs - the OGREs Revised Combat 

System - is a very accessible, lighttouch, 

easy-to-understand combat system 

for those chapters wishing to pursue LARP 

Boffer Combat sports without the hassle of 

getting involved with other groups. 

Playtesting Program 

Due to our size and structure, many 

companies enjoy utilizing us for feedback 

on upcoming games and releases. This 

provides our members with free material 

to game with and lets their voice be heard 

in the actual finished product. 

Promotional Support 

Chapters have access to stock 

OGREs Promotional Materials to help promote 

their chapter. 

Rank Advancement 

Only members are eligible to hold a 

rank and be promoted up within OGREs. 

Voting 

Only members may vote!

Earlier we took a brief glance at the 

structure that makes up the inner workings 

of OGREs. Here, we will delve deeper 

into the exacts of each level of OGREs for a 

more exhaustive and clear understanding 

of how our club functions. 

Chapter Structure 

Every chapter - or sometimes tribe, 

of OGREs is a grouping of gamers sharing 

the same geographical location who network 

together to promote and increase tabletop 

and analog gaming in their area. As 

mentioned before, each chapter has two 

officers. Here, their roles are more defined: 

� Chapter Coordinator 

The CC is responsible for recruitment, 

retention, updating the OgreLair.org 

chapter roster, chapter finances, chapter 

online websites and/or groups, informing 

the board about rank advancements or 

award nominations, new member introduction, 

local level conflict resolution, and 

communication between the chapter and 


� Senior Game Master 

The SGM is responsible for maintaining 

and updating the chapter game calendar 

and schedule, finding host sites, 

GMs, networking new members to established 

campaigns, local level conflict resolution, 

in-game disputes, and any cheating 

or Metagaming. 

Each position is elected by local 

chapter members for three year terms, and 

there is no limit to the number of terms a 

member may hold the position. The chapter 

may also vote to set up secondary officers 

to help alleviate some of the duties 

from either, which is a very good idea for 

O1 

chapters with more than 50 active members. 

Some of the more common secondary 

officers include: 

� Community Manager 

Though websites are encouraged if 

for nothing more than a landing page for 

promotion, the best way currently to host 

member areas online are via social networks 

like facebook. These groups require 

an admin, and sometimes the CC or SGM 

may be too busy. A community manager 

can help approve new members, prevent 

spam, and act as an initial point of contact 

for basic questions. 

� Recruiter 

Only viable for extremely large 

chapters, this individual can help recruit 

and retain members who may not “hold 

the spotlight” or “be as vocal” as other 

members. Different personalities are great, 

but sometimes in big chapters the more 

quiet types may not get the attention they 

deserve to feel wanted and remain active. 

A dedicated support person such as a recruiter 

or member liaison can aid in this. 

� Treasurer 

Should a chapter elect to have dues 

or host fundraisers, a treasurer may be 

necessary to bring in a third person solely 

to oversee those funds. It is recommended 

that this person be at least 21 years of age 

and have a solid track record of financial 

management. It is not necessary for local 

chapters to file for non-profit, but since 

OGREs is a 501(c)7 and not a 501(c)3 

chapters will be expected to pay taxes on 

any purchases. Chapters should keep a record 

of finances as good form. Google docs 

provides an easy system to store an excel 

file that can be shared when new officers 

take over.

For the most part, chapters exist 

rather independently of OGREs, Inc. and 

take care of their own needs. However, 

when discussion is necessary with OGREs, 

Inc. the next step up is the Regional Coordinator. 

Regions 

Regions are a very basic grouping of 

geographically-close chapters to help give 

a contact person between the board and 

that area. Currently, regions are broken 

down simply by international time zone 

and the coordinator is simply the longest 

standing Chapter Coordinator. 

Really, regions are simply a preemptive 

structural tool to aid in inner 

working as we continue to grow. However, 

it is not expected to be necessary or viable 

for a few more years. Check this section in 

an updated manual in 2016, and you 

should see more functions for regions! 

Primary Officers 

Consisting of the CC and SGM of 

every chapter, who collectively cast one 

vote for their chapter, the Primary Officers 

is the long-range policy planner and task 

setter for OGREs, Inc as well as a checksand-balances 

against the Board of Directors. 

The Primary Officers only meets if 

called upon, and any CC or SGM of any 

chapter has the ability to call for an online 

PO meeting. The Director of Communications 

for the Board of Directors will then 

set up and reach out to the chapters in a 

timely manner. 

The Board of Directors is required 

by policy to pursue any action or task that 

a majority vote of the Primary Officers sets 

forth, even if it negates previous Board 

plans or programs. 


Consisting of ten members from 

any chapter, the Board is in charge of the 

O2 

legal upkeep of the organization as well as 

the day-to-day running. The Board meets 

once quarterly for review and tasks. 

Though every board member holds an 

equal vote, some hold certain positions 

that may or may not be filled depending on 

needs. More exhaustive details about each 

office and its requirements can be found in 

the constitution later in this handbook. 

These positions include: 

� President (or Arbiter or Director) 

The head of OGREs, Inc. runs meetings 

and only votes in tie-breakers. This 

figurehead is the central Public Relations 

identity of OGREs, Inc. The President is 

voted in by the incoming board from 

among themselves prior to the beginning 

of the new board’s term. 

� Vice President (or Vice Director) 

Selected personally by the President, 

the Vice is responsible for aiding the 

President or filling his/her shoes if he/she 

is absent. 

� Supreme Game Master 

Coordinates with chapter-level senior 

game master and aids in any in-game 

conflict resolutions. Is in charge of any 

OGREs-ran “living campaigns” such as the 

homebrew settings of Valgora or Altren. 

� Director of Communications 

(or Herald) 

Probably the most visible member 

of the board as he or she is responsible for 

running the Public Relations and Member/ 

Chapter Outreach that gets information 

between the board and the public. 

Collectively, the President, Supreme Game 

Master, and Director of Communications 

form the central block of the board that 

can be held legally responsible should any 

issues ever come up. However, they hold 

no true exercisable power over “lower” po-

sitions on the board, which include: 

� Treasurer (or Comptroller) 

In charge of any and all OGREs, 

Inc. finances. Should the finances be low 

enough that the board not deem it necessary 

to fill this position, the responsibilities 

fall to the Director of Communications. 

� Editor-in-Chief 

Responsible for the publication, editing, 

and upkeep of all OGREs manuals 

(such as this handbook) and any Board 

press releases. Should the board not deem 

it necessary to fill this position, the responsibilities 

fall to the Director of Communications. 

� Inquisitor 

Responsible for conflict resolution 

and the handling of delicate internal issues 

in a fair manner. Should board not deem it 

necessary to fill this position, the responsibilities 

fall to the Supreme Game Master. 

� Webmaster (or Loremaster) 

Responsible for the upkeep of Ogre- 

Lair.org and the oversight of any online 

affiliate projects. 

� Ambassador 

The chairperson for the Committee 

on Gaming Advocacy, responsible for promoting 

the hobby and its factually positive 

benefits to the general public and media 

and to combat any negative, false news. 

The Primary Officers may vote to 

expand the Board of Directors to more 

members if it is ever felt necessary, and 

they or the board may choose to create 

new positions or slots if they become fundamentally 

necessary to the running of the 

club as a whole. 

O3 

Affiliations 

Outside OGREs 

OGREs, Inc. is by far not the only 

gaming club in existence, and as such and 

Ogre should seek to coexist with other 

gaming groups. Members may actually enrich 

their hobby experience by seeking 

dual membership within OGREs and other 

groups. Many potential members of 

OGREs may also be found within these 

other groups to be brought in to our fold as 

well! 

Keep in mind that most other gaming 

groups center around a particular 

game, game system, company, or style of 

gaming. OGREs, however, reaches across 

all platforms, styles, and genres of tabletop 

and analog gaming to be all-inclusive. This 

is our greatest benefit in recruiting new 

members. 

Here is a brief list of some other organizations 

which you may benefit from 

learning about and potentially joining: 

� Amtgard - Light-touch boffer combat 

� Belegarth - Structured boffer club 

� Camarilla - White Wolf’s World of 

Darkness larping club 

� Dagohir - Structured boffer club 

� Darkon - Heavy combat boffer club 

� Collegiate Association of Tabletop 

Gamers - A college-only network of 

campus-based tabletop clubs 

� Pathfinder Society - Paizo’s living campaign 

club for Pathfinder 

� RPGA - Wizards of the Coast collective 

D&D living campaigns club

Though we are always growing, 

OGREs may not yet have a present in your 

area. If we do not, we’re here to help YOU 

establish our presence and begin a rewarding 

relationship with us in your region. 

Before starting a chapter, you’ll 

want to make sure we don’t have one near 

you. The best way to do this is by use of the 

Chapter Locater. 

Chapter Locater 

Found on the official website of 

OGREs, OgreLair.org, is our Chapter Locater. 

This tool is a clickable map-based 

searching tool that lets you see if there are 

any chapters in or around your area. 

If you do locate a chapter in your 

city or region, simply click the icon to gain 

more detailed information, such as contact 

details for chapter officers. Hook up with 

this chapter to further your membership 

with OGREs, Inc. However, if you are not 

C1 

able to locate a chapter in your area, or if 

your chapter will serve a different unique 

function than one within distance to you, it 

is then time to begin the process of starting 

your own. The first step in this process is 

determining what type of chapter you 

would like to create. 

Types of Chapters 

There are four different types of 

chapters that one may participate in or 

create. Make sure to put a great deal of 

thought into what type of chapter will best 

suit your player’s needs. 

� City Chapter 

The most common type of OGREs 

chapter is the city chapter, which as its 

name suggests is a physical chapter of 

OGREs based around a particular city or 

region.

� School Chapter 

A school chapter may exist as part 

of a larger city chapter; alongside a city 

chapter; or independent of a city chapter. 

In a large city with a large amount of 

OGREs, the school chapter may meet on 

campus (if in college) or afterhours (if in 

high school). Though they may share 

members with a larger city chapter, a 

school chapter tends to play together more 

often than not. 

Unique among all types of chapters 

is that most school chapters will require a 

staff member’s blessing and potentially 

school board approval before being recognized 

by the school as an official student 

club. 

� Church Chapter 

Centered around a particular house 

of worship, church chapters tend to operate 

in much the same manner as a school 

chapter just with the host site being a place 

of worship. 

� Cyber Chapter 

The least common type of chapter is 

the cyber chapter, which is a group of playby-post 

online gamers networked together. 

Usually operating off of a particular website 

or forum, these gamers tend to play 

together solely online. 

A member of a physical chapter 

may also participate with a cyber chapter, 

but if so the physical chapter will always be 

considered that member’s main chapter 

for the purposes of awards, rank advancement, 

and voting eligibility. 

Chapter Names 

The name of your chapter will be 

heard throughout your region and should 

be instantly recognizable and understandable 

by your target audience. In order to 

do this, the name should convey to key 

points: 1) you are affiliated with OGREs, 

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and 2) you are centered around a certain 

city/region/school/house of worship/ 

website/etc. The most common method of 

doing this is by utilizing a well-known 

nickname for your city. 

For some cities - such as Chicago, 

Illinois, that nick name (Windy City 

OGREs) is well known world wide but for 

other cities - such as Paducah, Kentucky, 

their nickname (Quilt City OGREs) may 

only be known to locals. Regardless, the 

only point that matters is that locals know 

you’re referring to the region. 

So, take a look at your city. Does it 

have a common nickname known to most? 

It is important to avoid “underground” or 

“counter-culture” parody nicknames as 

they will only be known to some and may 

even alienate others. If your city does not 

have a readily identifiable nickname, look 

for key figures locally historically or landmarks. 

For example, the city of Owensboro 

does not have a well-known nickname, but 

they are known for being the home of the 

factory that builds Corvettes. As such, 

those players chose the name Vette City 

OGREs. 

School or Church chapters will typically 

follow whatever rules that their host 

institutes require, though OGREs, Inc. 

does require that OGREs be in the name. 

The OGREs of UT Martin is an example of 

a collaborative effort to meet the demands 

of a school and OGREs, Inc. for a name, 

when the school did not wish for the chapter 

to be named simply UT Martin OGREs. 

Cyber chapters are unique and depending 

on their URL or hostsite name 

may have an easy time or an extremely difficult 

time landing on a name. Follow the 

same two-points ideology in deciding the 

name and you’ll still reach the target audience 

you wish to. 

Once selected and the contract is 

sent in (see further in this section), the 

Board of Directors will give final approval 

and you may begin promotion!

Chapter Officers 

As discussed previously, every chapter 

will have two officers: the chapter coordinator 

(CC) and the senior game master 

(SGM). However, an upstart small chapter 

may begin with just one individual filling 

both roles. 

Do not worry if you have yet to locate 

a second individual to fill the other 

office at creation. Presumably, you (the 

person spearheading creating the chapter) 

are currently serving the function of chapter 

coordinator. Simply continue to do so 

and help coordinate games, and hopefully 

within 6 months you can host your own 

local elections to fill both slots for their 

first three year terms officially. 

Starting off, your chapter should 

avoid requiring dues or creating assistant 

office positions. Only an established chapter 

that can provide valid reasoning and 

quantifiable benefits for dues should ever 

pursue such, and a small upstart chapter 

creating too many offices will just be fluff. 

Membership Roster 

One of your first responsibilities as 

an upstart chapter will be to create your 

first official roster of members. Your 

chapter may determine how you identify 

members as long as you meet all requirements 

previously laid out within this handbook. 

This roster should be provided to 

the Director of Communications as soon as 

possible and updated quarterly. 

Failure to maintain the roster can 

prevent members from being granted access 

to all member programs, and may 

prevent them from utilizing their voting 

privileges during OGREs, Inc. elections. 

Promoting Your Chapter 

Now that you’re off the ground a bit, 

it is time to look at ways to begin increasing 

your chapter’s brand recognition and 

awareness to local gamers. There are sev- 

C3 

eral ways to do this, but listed here are 

some of the best tips we’ve found that do 

the trick: 

1. Print Promos (Flyers, Business cards) 

� Avoid mass random placement of 

flyers. Instead, place solely in appropriate 

places (such as in the Table of Contents 

area of all RPG books in the gaming 

section of local stores). 

� Brand all promos with the Oggie the 

Ogre logo, and try to stick to the same 

color scheme and font for all your 

chapters prints to create familiarity. 

2. Online Promos (Websites, Links) 

� Create a facebook group. Statistically 

this is how the majority of individuals 

spend their time on the internet, 

and not doing so will just stagnate 

the potential growth of your roster. 

� Utilize the free OgreLair.org subdomain. 

This can be done without cost to 

youror your chapter by creating a page 

with a free ad-based website host service. 

These are too numerous to list, 

but more popular ones include Wix, 

Guildlaunch, and Wikia. Then the 

Board will redirect your OgreLair.org 

domain there. 

� Have an easily visible and understandable 

weekly schedule posted. This 

has been a key piece of feedback from 

newer members who needed something 

firm to actually take the leap and reach 

out to a chapter they found online. 

Chapter Contract 

Found in the back of this handbook 

and on OgreLair.org. Follow the directions 

and send it in to the provided contact. 

Only contracted chapters may use the 

OGREs name and logo, and groups using 

them without a contract will be prosecuted 

to the fullest extent of the law in order to 

preserve our brand for gamers.

Membership in OGREs can be a fun 

and rewarding experience, resulting in 

new friends and memories that can last a 

lifetime. As with any club, a member will 

tend to get in return equal to what they put 

into the club. Simply put, the more you involve 

yourself within your local chapter or 

the club as a whole, the more rewarding 

and enjoyable your membership will be. 

These are just a few of the perks 

members enjoy regardless of chapter, 

though you may have additional ones 

based on your local chapters. These perks 

are only available to members! 

Defining ‘Member’ 

Only a local chapter may determine 

who is or is not listed on their OgreLair.org 

roster, and it is the chapter coordinator’s 

duty to keep the roster updated via constant 

contact with the Director of Communications. 

The importance of this task can not 

be over-stressed. Accurate numbers are 

important not only on a chapter level, but 

help us as an officially recognized organization 

file legal paperwork annually and 

apply for benefits and perks. 

If you feel you should be a member, 

but are not listed on your local chapter’s 

roster, then contact your CC for help. 

M1 

Should you be seeking membership 

but not have a current chapter, or are mobile 

quite a bit, you can contact the Director 

of Communications to be listed as a 

Nomad member. Nomad members receive 

all the rights of membership, though they 

have no current chapter to call home. This 

type of membership is great for individuals 

who travel a lot, or who are away for an 

extended time from their home town. 

OGREs Playtesting Pool 

Periodically OGREs receives prerelease 

beta versions of upcoming games 

from small press or indie companies who 

are seeking feedback and suggestions on 

their products. When this occurs, OGREs, 

Inc. sends the material on a rotating basis 

to different chapters that have expressed 

interest in that products genre or system 

or type of game. 

This feature allows individual chapters 

to receive gaming material for free, 

but also to allow their members to have a 

voice in official publications and to receive 

credit for their playtesting. Contact the 

current Supreme Game Master for more 

details on how to begin playtesting with 

your chapter and to determine what is expected 

from playtesters.

OGRE Game Labs 

Created and ran by one of our cherished 

nomad members from Arizona, 

OGRE Game Labs is an online, forumbased 

tool that allows members to get together 

to discuss homebrew ideas they 

have for new games or game customization, 

as well as to play by post. 

Account creation requires approval 

and authorization, so send an email to dircomms@ogrelair.org 

with your name and 

chapter and the email you would like your 

M2 

invite sent to. Once approved, you’ll be 

able to join in on phenomenal discussions 

such as game design, mechanics, publication 

legalities, and more. 

In addition to the concept development, 

there are also hosted play-by-post 

games for members of any chapter to game 

with others. One of the breakout stars of 

these is the High Fantasy Football League 

which - though promoted through multiple 

mediums, is actually ran and updated on 

the site. 

The Ogswald Academy 

Located on OgreLair.org, the academy 

is a unique resource for members who 

can partake in basic online courses that 

can teach them anything from basic standards 

common in tabletop roleplaying 

games - to more in-depth heavy subjects 

such as the myths, lies, and misconceptions 

related to the history of the hobby. 

Members may even be awarded 

“degrees” according to their field of 

courses and number taken, and though 

completely unaccredited (this should really 

go without saying) it can help an individual 

become a better gamer and gaming advocate. 

In order to enroll for a class, simply 

visit OgreLair.org and locate the Academy 

link. Choose the school you wish to enter - 

The Oggie Institute, which centers around 

hobby related items like advocacy and 

leadership and the club itself; or the Institute 

of Gaming, which centers around 

gaming standards and types of characters.

Awards 

OGREs runs three distinct awards 

programs to benefit members and our 

club. The most commonly referred to program 

when the word ‘awards’ is used refers 

to our members awards program, which is 

a series of earnable awards to recognize 

members, chapters, and sometimes even 

non-members for their actions and efforts. 

A second member based awards program 

is the academy awards, for members who 

take courses at The Ogswald Academy. 

Outside members, the most wellknown 

set of awards that OGREs, Inc. runs 

is the annual Ogre Awards, which are 

much more commonly known by people as 

the OGGIEs. This is a set of awards given 

to companies and individuals within the 

tabletop and live action gaming hobby to 

show appreciation for their contributions. 

Although similar to the much large and 

more prestigious ENnie Awards or Origin 

Awards, the OGGIEs are much looser in 

requirements and are simply an annual 

look at what members have enjoyed that 

particular year - not necessarily a look at 

the best of any releases from any specific 

year. 

In the next section, you’ll find a listing 

of previous winners of the more prestigious 

or once-annual member awards, as 

well as the OGGIEs. Here you can find a 

brief overview of the available awards. 

Member Awards 

Some of these awards will list 

“annual award” at the end of their description. 

This means that these awards can 

only be given out once per calendar year. 

Any member may nominate any member 

(including themselves!) for an award at 

any time by contacting any member of the 

Board of Directors. The Director of Communications 

or Supreme Game Master 

may be the easiest to reach for these purposes. 

M3 

Each award is listed in the following 

format: 

X) Award Name 

-What the printed award usually reads 

-A brief explanation of why the award is 

given. 

-If applicable, annual award 

Individual Awards 

� Non-Gaming Related 

1) Shield of Honor 

For great risk of life in an act of 

heroism and bravery 

This award is given to a member 

who nearly looses or risks losing his/her 

life in an act of rescue and/or giving aid 

and assistance. 

2) Cleric Badge 

For the saving of a life or lives 

For saving or assisting in saving a 

life or lives with little or no risk, such as 

providing CPR or rendering first aid. 

3) Beacon of Light 

For the recognition of a life well 

lived and for those who follow the path he/ 

she created. He/She was a beacon of light 

during his/her life, and his/her memory 

shines on. 

Given posthumously for any active member 

who passes away while still active. 

� Gaming Related 

1) Distinguished Service Award 

For serving as a model Ogre and 

role model to fellow members 

Awarded to any member who is 

deemed by either their Chapter Coordinator 

or Senior Dungeon Master, or another 

officer, as having gone above and beyond 

the call of duty while serving the 

O.G.R.E.s. 

2) Most Valuable Player 

For immeasurable contribution to 

and participation within the gaming com-

munity 

Awarded to an active member who 

promotes gaming and his/her chapter in a 

positive light, and assists new and other 

members in gaming. 

Annual Award 

3) Face of the Party 

For going above and beyond the call 

of duty 

Also known as the Chapter Coordinator 

of the Year award, this award is 

given to the Chapter Coordinator who has 

done exemplary in the role. 

Annual Award 

4) Game Master Award 

For going above and beyond the call 

of duty 

Also known as the Senior Game 

Master of the Year award, this award is 

given to the Senior Game Master who has 

done exemplary in the role. 

Annual Award 

5) Order of Chrétien de Troyes 

In recognition of the creation of an 

extremely imaginative, exciting, and engaging 

collaborative storytelling experience 

which has become sacred to members 

of O.G.R.E.s across the globe. 

Given to a Dungeon Master, Game 

Master, or Storyteller with the consent/ 

nomination of at least three members who 

participated in a session ran by him/her, 

for great storytelling and adventuring. 

Considered the highest honor of 

OGREs membership. 

6) Level 5 Award 

For five years of distinguished service 

as an ogre 

Awarded to any individual who has 

been active for five (5) years as an Ogre. 

These years of activity need not be consecutive, 

and may include time served under 

different chapters. 

M4 


For ten years of distinguished service 

as an ogre 


been active for ten (10) years as an Ogre. 

These years of activity need not be consecutive, 

and may include time served under 

different chapters. 


For fifteen years of distinguished 

service as an ogre 


been active for fifteen (15) years as an 

Ogre. These years of activity need not be 

consecutive, and may include time served 

under different chapters. 

9) Epic Ogre Award 

For twenty years of distinguished 

service as an ogre 


been active for twenty (20) years as an 

Ogre. These years of activity need not be 

consecutive, and may include time served 

under different chapters. 

10) Healing Salve 

For surviving an injury during service 

to the ogres 

Awarded to any member who is injured 

physically to some degree during an 

ogre event or gaming session. 

11) Advocacy Badge 

For your great service to the hobby 

and industry of role-playing games 

Given to members who assist in dispelling 

RPG myths, and help educate others 

on the hobby 

12) GM Badge 

For your service as a Game Master 

Given to members who serve as 

Dungeon Master for their chapter in some 

capacity

13) LARP Badge 

For your participation in O.G.R.E.ssponsored 

live action role-playing 

Given to any member who participates 

in a LARP activity that is sponsored 

by O.G.R.E.s 

Chapter Awards 

� Non-Gaming Related 

1) Community Service Award 

For immeasurable contributions to 

[NAME OF COMMUNITY HERE] 

This award is given to chapters 

whose members provide community service, 

participate in community events, and 

promote their community and it’s interest. 

2) Most Valuable Chapter 

For immeasurable contribution to 

and participation within the gaming community 

Awarded to the chapter that most 

promotes gaming, participates in their 

community, remains active, and the like. 

Note: A member of a chapter may nominate 

their own chapter. 

Annual Award 

3) Largest Party Award 

In acknowledgment of your chapter’s 

impressive membership size and activity 

Awarded to the chapter that has the 

most active members of any chapter of 

Ogres. 

Annual Award 

4) E-Lair Award 

In acknowledgment of your chapter’s 

impressive web presence and marketing 

Awarded to the chapter that has the 

best website for recruiting new members 

and promoting the hobby. 

Annual Award 

M5 

� Gaming Related 

1) Iconic Party Award (Green) 

In recognition of five years of service 

to the gaming community of [CITY/ 

SCHOOL/REGION NAME HERE] 

Awarded to a chapter that has been 

active for five consecutive years. 

2) Iconic Party Award (Bronze) 

In recognition of ten years of service 

to the gaming community of [CITY/ 

SCHOOL/REGION NAME HERE] 


active for ten consecutive years. 

3) Iconic Party Award (Silver) 

In recognition of fifteen years of 

service to the gaming community of 

[CITY/SCHOOL/REGION NAME HERE] 


active for fifteen consecutive years. 

4) Iconic Party Award (Gold) 

In recognition of twenty years of 

service to the gaming community of 

[CITY/SCHOOL/REGION NAME HERE] 


active for twenty consecutive years. 

Non-Member Awards 

1) Ambassadorial Award 

In recognition of assistance and 

support to the Organization of Gamers & 

Roleplaying Enthusiasts. 

Awarded to an organization or individual 

that provides assistance and/or 

support to a chapter or the organization. 

2) NPC Accreditation 

Is now fully accredited as a NPC of 

the [CHAPTER NAME HERE] in recognition 

of continued assistance and support to 

the Organization of Gamers & Roleplaying 

Enthusiasts. 

Awarded to an organization or individual 

that provides assistance and/or 

support to a chapter or the organization on

a continual basis. 

Note: This includes businesses that 

allow a chapter to regularly game (i.e. library, 

gaming/comic stores, etc.) and the 

like. 

3)Honorary Membership 

In recognition of support and services 

to the [CHAPTER NAME HERE], is 

now granted a lifetime honorary membership 

– with all the rights thereof. 

Awarded to an individual that provides 

assistance and/or support to a chapter 

or the organization on a continual basis. 

Note: A good example would be the 

owner of a local comic or gaming store after 

a chapter has been active a couple of 

years. Creators of beloved games are also 

ideal candidates. 

The OGRE Awards 

aka the OGGIEs 

These are some of the awards that 

are possible to be given out annually to 

members of the gaming industry. 

Every year until September 1st, 

members of OGREs are able to nominate 

any number of games for the categories 

they are eligible in. The Board of Directors 

then narrows the nominees down to showcase 

those most-nominated in each category. 

From this date until the end of October, 

members as well as the general public 

are able to vote on the nominees, with the 

winner receiving a Golden Oggie Statuette 

and the runner-up a silver. 

Not all categories are utilized in 

each year of the awards. 

1) Game of the Year 

Deemed the most fun and most beloved 

by members, regardless of publication 

or release dates. 

M6 

2) Company of the Year 

Presented to the company that was 

most cherished by it’s customer base and 

is seen as a leader in the analog gaming 

industry. 

3) New Game/Expansion of the Year 

Presented to a game that must of 

been released between the second half of 

the previous calendar year and the end of 

the nomination period. 

4) Board Game of the Year 

Presented to a board game that 

must of been released between the second 

half of the previous calendar year and the 

end of the nomination period. 

5) Card Game of the Year 

Presented to a card game that must 

of been released between the second half 

of the previous calendar year and the end 

of the nomination period. 

6) Artist of the Year 

Presented to an artist who has contributed 

content to a published game between 

the latter half of the previous calendar 

year and the end of the nomination period. 

7) Author of the Year 

Presented to an author who has 

contributed content to a published game 

between the latter half of the previous calendar 

year and the end of the nomination 

period. 

8) Website of the Year 

Presented to an online entity that 

members and non-members find beneficial 

to the hobby and enjoy visiting. 

9) Pod/Vidcast of the Year 

Presented to a cast that members 

enjoy subscribing to.

10) Miniature Product of the Year 

Presented to a company behind the 

release of a quality miniature product that 

enhances tabletop gaming. 

11) Free Game of the Year 

Presented to the publisher of a 

game that was provided for free to anyone 

sometime between the second half of the 

previous calendar year and the end of the 

nomination period. 

12) E-Book/Game of the Year 

Presented to a quality e-release. The 

book may also have had a print version. 

13) Lifetime Achievement Award 

Given to a company or individual 

for a history of valuable contribution to the 

gaming hobby and lifestyle. 

14) Idiot(s) of the Year 

Presented to a person or company 

behind an extremely stupid action or decision 

that damaged the reputation of analog 

gaming and gamers. 

15) Celebrity Gamer of the Year 

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Presented to a high-profile individual 

who publicly advocates analog gaming 

to some degree and proudly boasts of their 

cherished hobby. 

16) Most Baffling Rule/Quote/Mechanic of 

the Year 

Given for odd, strange, broken, or 

just plain silly rules or mechanics found in 

games. 

Ogswald Academy Awards 

Members who partake in courses 

from the online Ogswald Academy may become 

eligible for awards designed solely 

for students. 

1) Intelligence Bonus 

Given to a member who takes 20 

courses from the academy. Award may 

stack. 

2) Ogre Mage 

Presented to the individual considered 

the Student Member of the Year, and 

is strictly given at the discretion of the 

academy president.

Ranks 

OGREs utilizes a customized rank 

structure, similar to paramilitary organizations, 

that signifies those members who 

have either been around longer or assisted 

the club through officer work. These ranks 

are no indication of “power” or 

“superiority” over any other member, but 

simply allow a quick and easily identifiable 

way for individuals to recognize more seasoned 

Ogres. 

Patches are available for display on 

OGREs wear, and the logos are available 

for use by members online. Chapter Coordinators 

and Senior Game Masters are responsible 

for the maintaining of their roster’s 

appropriate ranks. An easy way to 

handle this is to update ranks at the same 

time and in the same email as when the 

roster is quarterly updated. 

Use of a rank insignia or title that 

has not been earned is considered rude 

and ridiculous, as they give no power. 

Cadet Ranks 

The Cadet Corps is a ranking system 

for the extreme young members of OGREs, 

typically those below the age of thirteen. 

These members may still have a rank name 

and insignia, though the prefix "Cadet- 

" will follow. Thus, a member below the 

age of 13 who has fulfilled all the requirements 

and been promoted to Corporal will 

be known as a Cadet-Corporal. After turning 

thirteen, the individual will remove the 

Cadet term from their rank, and will then 

be considered the full rank. 

Enlisted Ranks 

These are ranks that members of 

any chapter may go by without ever having 

been an Officer in any capacity within 

OGREs. Note that the standard recommended 

prerequisites for promotion may 

be ignored by a chapter officer if they believe 

that the member has showed enough 

M8 

effort or done something special to deserve 

the award or any other proper reason. 

Name Prerequisite 

Private Attendance 

at one chapter 

meeting 

or playing 

one game 

with the 

chapter 

Corporal 3 months of 

membership 

or continual 

play with 

chapter 

Sergeant 6 months of 

membership 

or running a 

game 

Master 

Sergeant 

Sergeant 

Major 

1 year of 

membership 

or providing 

a host location 

for gaming 

2 years of 

membership 

or recruiting 

new members 

to the 

chapter 

Insignia

Officer Ranks 

These are ranks that members 

must have held an Officer position in some 

caliber in order to obtain. Note that the 

requirements may be ignored by Officers if 

the receiving individual is deemed worthy, 

which may result from a member receiving 

awards or providing several services to 

a chapter. In these cases, promotion requires 

the consent of that chapter’s CC and 

SGM. 

Promotion & Demotion 

Any member may nominate another 

member or themselves for promotion. A 

Chapter level officer may approve any promotion 

up to and including Sergeant- 

Major. Any promotion above this must 

come with the Supreme Game Master’s ap- 


Knight Serving on a 

committee 

for OGREs 

and with 

committee 

chair 

approval 

Knight- 

Captain 

Knight- 

Champion 

Being a 

Chapter 

Coordinator 

Being a 

Senior Game 

Master 

Insignia 

M9 

proval and acceptance. 

Demotion only occurs in three circumstances: 

1. By personal choice of the member 

2. To previous rank if an officer leaves 

their position without successfully 

completing their term of office 

3. By recommendation of the Inquisitor 

following a complaint, and with agreement 

from the board of directors. 

Unless one of the above happens, 

rank promotion is a constant uphill 

achievement for members of OGREs, and 

just another way to recognize service and 

assistance to the club and other members. 


Marshal Serving on 

the Board of 

Directors 

Field 

Marshal 

Grand 

Marshal 

Serving in a 

specific position 

on the 

Board of 

Directors 

Serving a full 

term as or 

being the 

current 

President / 

Director of 


Insignia

Camp Oggie 

Camp Oggie is a semi-annual gaming 

extravaganza and celebration hosted 

by differing OGREs Chapters. In addition 

to gaming, the event includes outdoor activities, 

annual awards presentations, and 

public rank advancement. 

Any chapter of OGREs may host the 

camp any year, by simply providing a proposal 

to the Board of Directors at least 10 

months in advance of their proposed date. 

Camp Oggie is usually hosted on 

camping ground, with cabins available and 

room for those who prefer to pitch a tent. 

Amenities such as showers depend upon 

the exact location for each year. Food is 

purchased and cooked by the host chapter, 

who provide meals for attendees. Any entrance 

cost to Camp Oggie is to offset the 

cost of renting the land and buying the 

food, and it goes directly to the local host 

chapter to divide as they see fit among 

their members. 

The camp includes an on-site library 

of games for pick-up gaming, as well 

as usually a few scheduled games. Evening 

campfires (unless a burn ban is in effect in 

the area) are common, and the weekend 

long "Camp Oggie Murder Mystery" party 

game goes on as well as usually live action 

boffer combat gaming. 

The unique setup of Camp Oggie 

requires only two universal rules that all 

hosts must follow: alcohol can only be 

used if not disallowed by the land owner 

(as common on federal locations or scout 

venues) but must always be a “byob” situation 

and those who drink must create a 

second campfire ring or gaming table so 

that no minors may inadvertently gain access 

to alcohol; and smokers of tobacco 

products must utilize a designated smoking 

area that is somewhat removes from 

the rest of the attendees. Any other rules 

may be dictated by the host chapter or 

land owner if appropriate. 

M10 

Any chapter may submit a proposal 

to host the Camp Oggie on a campsite of 

their choosing, typically closer to their city 

of charter, by contacting the Director of 

Communications and requesting a proposal 

packet. Mostly, theBoard of Directors 

will just need to know a budget to approve 

for the rental and any cost associated 

with the location or other amenities, 

as well as the rules associated with the 

campsite, such as coed rules and regulations 

related to alcohol. 

Merchandise 

Only members of OGREs are allowed 

to wear apparel that features the 

Oggie the Ogre logo, and many types of 

clothing or accessories can be found to 

purchase on OgreLair.org. Chapters are 

permitted to create their own material that 

may be altered to include their chapter 

name and location, though it is requested 

that the Director of Communications and/ 

or Treasurer of the Board be notified if doing 

so. If there are any profits from the 

sale of merchandise, the chapter may use it 

as it sees fit legally. 

Only one item must be purchased 

through licensed OGREs, Inc. vendors, 

and that is our Club Patch and Ranks. 

Links for these items are found on the official 

website, and if a member honestly 

thinks they can locate a better vendor they 

may make a proposal to the board to alter, 

add, or change our licensed vendors. 

Example Chapter Club Patch Set

OgreLair.org 

Our club’s official “e-lair” and home 

online, and our constant work-in-progress. 

Currently, the website is wiki-based and a 

bastion of knowledge. However, hopefully 

when you read this handbook’s 2014 update 

you’ll see a vast change as we’re currently 

developing a membership database 

that will allow easier tracking of rosters 

and awards and allow a more marketable 

website design. 

With that in mind, if your chapter 

includes among its members anyone familiar 

with programming - send them to the 

Board! 

For now, the website can be used as 

an informational portal about OGREs as 

well as a simple way to locate current 

OgreLair.org Front Page 

M11 

chapters or follow up on current news or 

actions taken by the board. 

In addition to the official website, 

OGREs maintain a Facebook Page, Facebook 

Group, and twitter. Our facebook 

group is meant to serve as a way for members 

of all chapters to talk with each other 

about the hobby we share, though we encourage 

every chapter to keep its own local 

facebook group for game planning. These 

types of interactive discussions are the 

strength of our club and one of the best 

ways to enjoy membership within. 

To make sure you’re up to date with 

OGREs, Inc., your CC and SGM should 

check the news feeder on OgreLair.org 

monthly and if possible subscribe to the 

facebook page and join the group!


The current members of the Board took office on January 1st, 2013 and their 

term will expire on December 31st, 2015. Details on how to run for the board and how 

elections are handled can be found within the constitution later in this handbook. 

It is recommended that all chapter officers keep this section nearby, for ease of 

contacting any needed board member. Please streamline any contact to the most appropriate 

board member to eliminate any delay in response. If you are unsure who 

could best serve you, contact the Director of Communications. 

Photo Name Position(s) Contact 

Bridget Reed 

Hooper 

Walter 

Pfeifer- 

Thompson 

F1 

President 

(Director) 

Vice 

President 

(Vice Director) 

- 

Director of 

Communications 

Supreme 

Game 

Master 

director@ 

ogrelair.org 

dircomms@ 

ogrelair.org 

neodymium.60 

@gmail.com


Graham 

Griffin 

Brenda 

Cothern 

Steve 

Johnson 

Lacey 

Wilson 

F2 

Inquisitor 

Editor-in-Chief 

Webmaster 

Ambassador 

altren@ 

quiltcityogres 

.com 

tampabay.ogre 

@gmail.com 

sjohnson@ 

hexgames.com 

raccoon 

cityangel 

@gmail.com


Dominick 

Trascritti 

Michael 

VonHasseln 

Brandon 

Boatright 

F3 

Board Member 

Board Member 

Board Member 

Dominick 

tracritti 

@yahoo.com 

michael. 

vonhasseln 

@ 

facebook.com 

Jimzo_41 

@hotmail.com 

Should you not receive contact back from the board member you email within a 

reasonable time frame (typically around one week, though holidays and weekends may 

prolong) then attempt to reach the Director of Communications or your local chapter 

officers for help in reaching the individual. 

Items that are being sent with the request that the Board discuss them at their 

next quarterly board meeting need to be sent at least two weeks prior to said meeting to 

be placed on the agenda. Send these items to the Inquisitor and copy them to the Director 

of Communications. 

If you have an emergency which could affect the health or safety of any member 

then you should be contacting the proper authorities first.

Current Chapters 

A more map-based visual version of 

this list is available online via the Chapter 

Lookup tool on OgreLair.org. Here, we 

have divided chapters by region. 

If your chapter information is not 

up to date, have your chapter coordinator 

contact the Director of Communications as 

soon as possible so that your chapter is not 

removed from the roster! 

Region 1 

� Chapter 1-01 

Derby City OGREs of Louisville, KY 

CC: Ryan Edwards 

SGM: Vacant 


Forest City OGREs of Cleveland, OH 

CC: Elizabeth Keene 

SGM: Vacant 


Tell City OGREs of Tell City, IN 

CC: Not Updated 

SGM: Vacant 


Gotham City OGREs of New York, NY 

CC: Charles Valdez 

SGM: Rebecca Valdez 


Star City OGREs of Presque Isle, ME 


SGM: Not Updated 


Elm City OGREs of Waterville, ME 

CC: Donald Maise 

SGM: Donald Johansson 


Magic City OGREs of Millinocket, ME 


SGM: Roger Griggs 

F4 


Friendly City OGREs of Athens, TN 

CC: Russell Hooper 

SGM: Vacant 


Tampa Bay OGREs of Tampa Bay, FL 

CC: Brenda Cothern 

SGM: Jeff Cothern 


Steele City OGREs of Gary, IN 

CC: Irvin Cross 

SGM: Vacant 

Region 2 


Quilt City OGREs of Paducah, KY 

CC: Elijah Williams 

SGM: Walter Pfeifer-Thompson 


SOIL OGREs of Southern Illinois 

CC: Shawn Cain 

SGM: Jared Street 


Saluki City OGREs of Carbondale, IL 

CC: Nick Henley 

SGM: Colton McNichols 


Music City OGREs of Nashville, TN 

CC: Kelsey Bruce 

SGM: James Cossey 


Vette City OGREs of Bowling Green, KY 

CC: Gene Gilliland IV 

SGM: Mark Gilliland 


Queen City OGREs of Clarksville, TN 

CC: Daniel S. 

SGM: Vacant 

Continued on F5


Spa City OGREs of Hot Springs, AR 

CC: Vacant 

SGM: Mark Adams 


Mineral City OGREs of Fort Dodge, IA 

CC: Steve R. 

SGM: Robert R. 


Sioux City OGREs of Sioux City, IA 

CC: Robert McLean 

SGM: Amanda Smith 


Kansas City OGREs of Kansas City, KS 

CC: Leah Hall 

SGM: Joshua Hall 


Tilghman OGREs of Paducah, KY 

CC: Shannon Kennedy 

SGM: Vacant 


Dodge City OGREs of Dodge City, KS 

CC: Vacant 

SGM: Les Davis 


Emerald City OGREs of Wichita, KS 

CC: David Roberts 

SGM: Susan Roberts 


Gateway OGREs of St. Louis, MO 

CC: Juan Burris 

SGM: Noel Madrid 


SIC City OGREs of Harrisburg, IL 

CC: Brandon Boatright 

SGM: David McDonald 


Port City OGREs of Mobile, AL 

CC: Scott W. 

F5 

SGM: Scott W. 


Gulf Coast OGREs of the Gulf Coast 

CC: Scott W. 

SGM: Scott W. 


OGREs of UT Martin in Martin, TN 

CC: Paden Stubblefield 

SGM: David Ray 


Windy City OGREs of Chicago, IL 

CC: Larry Carey 

SGM: Vacant 


Mule City OGREs of Columbia, TN 

CC: Anthony Gear 

SGM: “Lumpy” 


River City OGREs of Cape Girardeau, MO 

CC: Tim Watkins 

SGM: Kevin Carter 

Region 3 


Bozone OGREs of Bozeman, MT 

CC: Drake Weaver 

SGM: Bradley Spaulding 

Region 4 


Sin City OGREs of Las Vegas, NV 

CC: Doug Daulton 

SGM: Mark Sanchez 


Crown City OGREs of Pasadena, CA 

CC: Daniel Thompson 

SGM: Chad Thompson 


Rain City OGREs of Vancouver, Canada 

CC: Samantha Monroe 

SGM: Danielle Monroe

Region 35 


Stronghold OGREs of Portadown, Ireland 

CC: Gareth Moorhead 

SGM: Vacant 

Region “C” 

� Chapter C-01 

Stronghold OGREs of OgreStronghold.com 

CC: Gareth Moorhead 

SGM: Josh _. 

*Online version of Chapter 35-01* 

� Chapter C-02 

Ultra City OGREs of HexGames.com 

CC: Steve Johnson 

SGM: Joshua Burnett 

Synopsis 

� Active Chapters: 37 

� Inactive Former Chapters: 3 

� Roster Membership: 2,764 

Award Recipients 

Listed here are those individuals 

and chapters who have won the annual 

member awards. For a list of winners of 

the annual OGGIEs visit OgreLair.org! 

� E-Lair Award 

2009 - Quilt City Ogres 


2011 - Tampa Bay Ogres 

2012 - TIE: Sin City Ogres/ 

Quilt City Ogres 

� Face of the Party 

2010 - Brandon Boatright, Sic City 

2011 - Brenda Cothern, Tampa Bay 

2012 - Anthony Gear, Mule City 

� Game Master Award 

2010 - Walter Pfeifer-Thompson, 

Quilt City 

2011 - James Wallace, Derby City 

2012 - Kevin Carter, River City 

F6 

� Largest Party Award 



2011 - Sin City Ogres 


� Most Valuable Chapter 


2010 - Sic City Ogres 



� Most Valuable Player 

2009 - Hooper, Quilt City 

2010 - Lacey Wilson, Quilt City 

2011 - Steve Johnson, Ultra City 

2012 - Daniel Tharp, Nomad

The OGREs Goal 

The goal of OGREs: The Organization 

of Gamers & Roleplaying Enthusiasts, 

Incorporated is to promote the hobby and 

lifestyle of analog and tabletop gaming as a 

fun, family friendly, positive hobby, and to 

network gamers together to facilitate increased 

gaming and community. 

Use of the OGREs Logo 

The OGREs logo variants currently 

in-use were made by Mike Sanchez of the 

Sin City Ogres, now known as the Vegas 

Gamers, in Las Vegas, Nevada. Variants 

are taken and used for each chapter with 

permission from the original creator of the 

logo. Use of the logo is permitted only for 

the following reasons: 

� Officially recognized chapters affiliated 

with OGREs, inc 

� Use of the OGGIEs variant by winners 

of the award on appropriate products 

or places 

� For all purposes that would fall under 

the ‘Fair Use’ clause, such as descriptions 

of the club 

� By the Board of Directors for any purpose 

motioned and approved during 

session 

Any use outside of this list without 

the express written permission of the current 

reigning President is considered a violation 

of copyright laws and will be pursued 

to the full extent of the law. 

The OGREs Constitution 

PREAMBLE: 

We the members of OGREs: The 

Organization of Gamers & Roleplaying Enthusiasts, 

Inc. (hereafter known as 

O.G.R.E.s), a not-for-profit organization 

incorporated within the Commonwealth of 

L1 

Kentucky, in order to provide a social organization 

in which people of diverse backgrounds 

with similar interests can interact 

to enjoy the hobby of analog and tabletop 

gaming and to promote the gaming hobby 

and industry, as well as to expand this 

shared interest with the general community 

through the use of community services, 

social activates, and creative endeavors, 

do hereby establish this constitution 

for the organization, O.G.R.E.s. 

ARTICLE 1: MEMBERSHIP 

Section 1: Application and Classification 

All persons seeking application to 

O.G.R.E.s shall be awarded membership 

and shall remain members so long as they 

maintain all membership requirements as 

provided in the current Membership 

Handbook. Membership in O.G.R.E.s is 

open to all individuals, regardless of gender, 

age, religion, sexual orientation, or 

any other factor. 

Each chapter may define the way 

they classify membership. However, one 

easy way is by Active or Associate depending 

on actual activity within the group. Regardless, 

only those members listed on 

each chapter’s roster on OgreLair.org will 

be considered members of OGREs, Inc. 

Any O.G.R.E.s member may cancel 

his/her membership at any time for any 

reason via verbal or signed notice to their 

chapter’s Chapter Coordinator or Senior 

Game Master. Any and all membership 

dues are non-refundable. Any former 

O.G.R.E.s member who has canceled his/ 

her membership may reinstate it at any 

time by the same means. 

Involuntary removal of membership 

from the official OgreLair.org roster of a 

member must be put before a vote of that 

member’s chapter’s membership and must

pass with a 90% approval, as well as the 

approval of the geographically closest 

chapter’s coordinator or Senior Game 

Master. 

Section 2: Office Held by Members 

Any O.G.R.E.s member who holds a 

position within their chapter organization, 

including but not limited to: any Dungeon 

Master or Game Master regularly running 

sessions, chapter coordinator, webmaster, 

or public relations officer, shall be considered 

an Active Member even if they are not 

currently playing in a regularly scheduled 

game. 

Section 3: Not-For-Profit Status 

O.G.R.E.s is a Not-For-Profit organization 

incorporated under the laws of 

the Commonwealth of Kentucky. No member 

of O.G.R.E.s, of whatever classification, 

shall have any interest in, or right to, 

the property and assets of O.G.R.E.s. However, 

not all assets dedicated to the promotion 

and growth of O.G.R.E.s are exclusive 

to the organization. Chapters and individual 

members have the right to maintain 

their own assets apart from those of 

O.G.R.E.s though they may be dedicated to 

a common purpose 

ARTICLE 2: DEFINITION OF TERMS 

The Organization of Gamers & Roleplaying 

Enthusiasts is often referred to 

simple as any of the following: “Ogres,” 

“O.G.R.E.s,” “O.G.R.E.,” “Ogre,” or any 

other similar variation. Any of these are 

considered colloquially correct and may be 

used when referring to the O.G.R.E.s as a 

whole or to a particular member. The following 

terminology is also used repeatedly 

by members of O.G.R.E.s, and they are defined 

as follows: 

Chapter: 

A gaming group or groups based 

within the same geographical location that 

L2 

share players/members. These chapters 

can have as few as 4 members with no 

maximum number, and may be based 

within a specific city or school. 

Chapter Coordinator: 

This is the individual who communicates 

on the chapter’s behalf with the 

O.G.R.E.s organization as a whole, and 

more often than not is also the founder of 

the chapter. 

Director: 

The Director, who may also alternatively 

utilize the title of President, is the 

individual who serves as the Chairman on 

the Board of Directors for the O.G.R.E.s, 

and as such takes care of the day-to-day 

operations of the organization. 

Senior Game Master: 

Sometimes called the Senior Dungeon 

Master or Senior Storyteller, this is 

the individual within a chapter who has 

the most years of experience within the 

analog and/or gaming hobby, and may not 

actually refer to an active Game Master/ 

Dungeon Master. 

Ogre Lair 

A homebrew term that designates a 

place that a chapter meets to game. It 

could be anything from a member's home 

to a public business. In the appropriate 

context it may also refer to the official 

website of the organization. 

Boring Read?

ARTICLE 3: 

ORGANIZATION STRUCTURE 

Section 1: Organization 

The Administrative bodies of 

O.G.R.E.s shall be the Board of Directors 

and the Primary Officers. 

Section 2: Board of Directors 

The governing body of O.G.R.E.s 

shall be the Board of Directors. The admiralty 

board shall consist of 10 members 

who serve three year terms and are elected 

by the general membership and shall be 

chaired by the President of O.G.R.E.s - this 

chairman is selected from within the Board 

by the other nine members. The function 

of this Board of Directors shall be to adopt 

and enforce all policies as suggested by the 

Primary Officers and the general membership. 

The board of directors shall be the 

final authority in the interpretation of the 

O.G.R.E.s Constitution and of the policies 

and procedures of the organization. 

Each member of the Board has a 

single vote in any issue except for the 

Chairman, who will only vote in the case of 

a tie. The Board of Directors secretary (a 

board member selected by the board as detailed 

in the Bylaws) shall collect and conduct 

the counting and record keeping of all 

votes conducted by the Board of Directors. 

Section 3: Primary Officers 

The Primary Officers of O.G.R.E.s is 

made up of each individual chapter’s Senior 

Game Master and Chapter Coordinator, 

who together form the voting entity colloquially 

known as the Primary Officers. 

The function of the Primary Officers 

is to discuss and vote on any policies or 

procedures considered for the organization, 

with any policy passing by 70% or 

more being sent to the Board of Directors 

for final consideration. Additionally, the 

Primary Officers also cooperate to assist 

each chapter with any issues or complaints 

L3 

and to plan events and other general organizational 

preparation and planning. 

ARTICLE 4: TERMS OF OFFICE, 

OFFICER’S DUTIES AND 

RESPONSIBILITIES 

Section 1: O.G.R.E.s Officers 

The leadership of O.G.R.E.s has the 

right to remove or refuse to recognize officers 

described within Article 4, sections 2 

through 12, inclusive, upon good cause 

shown. For purposes of such refusal, 

“good cause” may include: 

� That individual’s demonstrated repeated 

failure to comply with O.G.R.E.s 

policies and procedures 

� Prior financial improprieties by that 

individual related to any O.G.R.E.s 

chapter or the organization as a whole 

� That individual’s previous failures to 

report accurately and maintain any financial 

records of a chapter of the 

O.G.R.E.s organization as a whole 

� Proof of a criminal conviction involving 

rape, theft, fraud, or any other felonious 

offense; or 

� Proof of sexual harassment of a member 

or sexual misconduct (as currently 

defined within the Membership Handbook) 

with a member. 

Should the leadership of O.G.R.E.s 

choose to refuse to recognize any individual 

for such good cause shown, that individual 

has the immediate right to appeal 

specified in Article 5. That appellate process 

should be concluded no later than sixty 

(60) days from the date of refusal. At the 

decision of the Board of Directors, that individual 

may retain his/her officer position 

during the appellate process. 

Section 2: Chapter Coordinator 

The Chapter Coordinator is the individual 

who keeps the O.G.R.E.s organization 

informed about the chapter’s happenings, 

as well as communicated anything 

from the organization to the chapter.

The individual who assimilates his/her 

gaming group into O.G.R.E.s as a new 

chapter is considered the first Chapter Coordinator, 

though at any point the chapter 

may select a new individual to provide this 

role. 

All Chapter Coordinators are selected 

from within their chapter and may 

serve for any length of time as wished by 

the individual and the chapter, though neglect 

of duty may result in O.G.R.E.s requesting 

a new individual from the chapter. 

The coordinator is responsible for 

providing quarterly reports to O.G.R.E.s 

that include the number of members, 

number and types of running games, any 

changes in officers, and any other news 

deemed noteworthy by the coordinator as 

well as any problems or requests for assistance 

Though O.G.R.E.s is open to all 

ages, it is usually recommended that the 

chapter coordinator be at least 16 years of 

age with regular access to the internet (as 

that is the easiest and quickest form of 

communication with O.G.R.E.s). This 

member should also have good people 

skills, as he/she will typically be the 

“public relations” officer of a chapter and 

may represent O.G.R.E.s to outside 

groups. 

Section 3: Senior Game Master 

The Senior Game Master, or sometimes 

called the Senior Dungeon Master, is 

the member of a chapter who has the most 

“time served” within the gaming hobby/ 

lifestyle and as such the most experience 

with tabletop gaming. Though in most 

situations this individual is a clear choice, 

some chapters may have multiple individuals 

who could fill this role. In the case 

of the latter, the chapter should vote on 

who will serve as the chapter’s SDM, and 

also vote on how long that person will 

serve before another vote is taken. 

The SGM is responsible for solving 

L4 

any gaming disputes related to cheating, 

metagaming, or general arguments – provided 

that the SGM is not personally involved 

within them. Should the Senior 

Game Master be involved personally in the 

dispute or considers him/herself to be unable 

to resolve conflict between friends, 

he/she will work with the Chapter Coordinator 

to get assistance from a geographically-nearby 

chapter’s SDM to solve the 

situation. Additionally, the Senior Game 

Master is responsible for assisting newer 

members and gamers with understanding 

a given game. 

Section 4: Financial Officers/Treasurers 

O.G.R.E.s as a whole and chapters 

who deem it necessary or choose to will 

have a Treasurer. The Treasurer who 

serves the O.G.R.E.s as a whole is known 

as the Chief Financial Officer, and his/her 

responsibilities are similar to those of a 

given chapter’s treasurer. These duties include 

proper record keeping of financial 

transactions, insuring that all proper taxes 

or other monetary requirements are properly 

paid, insuring that all funds are accounted 

for and appropriated properly, 

and keeping in line with all laws regarding 

the funds of Not-For-Profit organizations. 

Since this is such an important issue, 

any treasurer must be at least 21 years 

of age, and the Chief Financial Officer 

must be at least 23 years of age. 

Section 5: Webmasters 

In the modern age a presence on the 

world wide web is of vital importance, especially 

among the O.G.R.E.s demographic 

that typically includes net-savvy individuals. 

As such, the webmaster is a very important 

responsibility for any chapter and 

for O.G.R.E.s. 

:The webmaster is tasked with creating, 

maintaining, and updating the website for 

their chapter or the organization 

(depending on whom the webmaster

serves, respectfully). This includes as well 

making sure that any potential O.G.R.E.s 

members who contact the organization via 

a website are directed to the appropriate 

place or person and assisting with the 

O.G.R.E.s Web Presence and Image Brand. 

Any webmaster would benefit from 

a prior experience or working knowledge 

of web design, though chapters lacking in 

such a person can find assistance in many 

locations. It is recommended that the individual 

be at least 16 years of age. If a 

chapter lacks funds, at the very least a 

facebook, and other social networking 

pages should be set up to assist local gamers 

in locating and networking with the 

chapter. 

Section 6: Chairman of the New Chapter 

Recruitment Committee 

As defined by the O.G.R.E.s Bylaws, 

one of the permanent committees appointed 

by the Board of Directors is the 

New Chapter Recruitment Committee. 

The chairman of this committee is ultimately 

responsible for recruiting new 

chapters, as well as assisting them in their 

transition into the organization. This position 

is usually co-inhabited by the Director 

of Communications unless two individuals 

are deemed necessary by the current 

board. 

This individual is responsible for 

keeping the Board of Directors informed 

quarterly on the status and number of new 

chapters as well as potential market areas 

to scout for new chapters. This person 

may work closely with the webmaster and 

obviously with any chapter’s chapter coordinator. 

It is recommended that this individual 

be at least 21 years of age. 

Section 7: Chairman of the Committee on 

Gaming Advocacy 

As defined by the O.G.R.E.s Bylaws, 

one of the permanent committees appointed 

by the Board of Directors is the 

L5 

Committee on Gaming Advocacy, which is 

dedicated to the promotion, education, 

and understanding of tabletop gaming to 

the general public. This individuals responsibilities 

include providing the general 

public with positive, educational, and family 

friendly material on tabletop gaming, as 

well as to be a public figure for gaming advocacy. 

Due to the very nature of this post, 

the chairman must be 21 years of age and 

demonstrate public speaking and people 

skills as well as a general understanding of 

public lobbying. 

Section 8: Director of Communications 

This is a member of the Board of 

Directors, selected by the board, who communicates 

with the chapter coordinator’s 

and facilitates the communication between 

the chapters and the organization as a 

whole. This person must be 18 years of age 

and should have internet access and the 

ability to provide chapter coordinator’s 

with multiple means of communicating to 

him/her. This director will typically work 

regularly with the Chairman of the New 

Chapter Recruitment Committee. 

Section 9: Chairman of the Committee on 

Organization Promotion and Marketing 

This position is responsible for the 

creation of any O.G.R.E.s promotional and 

recruitment material, as well as any and all 

material that will be made public for any 

reason. The individual should be able to 

create visually stimulating and clear, concise, 

informative material, such as flyers, 

brochures, forms, and newsletters. Any 

printing at cost must be pre-approved by 

the Chief Financial Officer. Unless deemed 

necessary to split into two, this position is 

often co-inhabited by the Editor-in-Chief. 

There is no age restriction to this 

position, though ability to make the material 

should be demonstrated, and access to 

the equipment is always a plus.

Section 10: Vice Director 

This individual is a voting member 

of the Board of Directors who serves as the 

support and backup for the Director, and 

in absence of serves as the Director, with 

all rights and responsibilities of such. This 

position is filled by vote of the Board. This 

person must be 21 years of age. 

Section 11: Director 

The Director, also known as the 

President, is the non-voting member of the 

Board of Directors, selected from the 

board, who manages and runs the organization 

on a daily basis. This person must 

be 23 years of age. 

Section 12: Supreme Game Master 

This individual serves on the Board 

of Directors as their own personal Senior 

Game Master, with all the rights and responsibilities 

as such. In addition, this individual 

must assist with ending and gaming 

issues or problems within the organization 

that chapter SDMs have not been able 

to. As well, the Supreme Game Master 

must also end all conflicts between the Primary 

officers and the Board of Directors 

that hinder the organization. 

Section 13: Editor-in-Chief 

This individual is responsible for 

the creation, distribution, and quality control 

of all written materials related to 

OGREs and heads the Committee on Fluff. 

Section 14: Inquisitor 

The Inquisitor is a member of the 

Board of Directors who arbitrates disputes 

and claims filed by members in good 

standing against other members, chapters, 

or OGREs, Inc. Bound by the OGREs, Inc. 

Constitution, the Inquisitor will - upon receiving 

a valid claim filed through the appropriate 

claims process - gather evidence 

or official statements from all parties men- 

L6 

tioned in the claim on the dispute. Once 

evidence and statements have been gathered, 

the Inquisitor is duty-bound to make 

a judgment based off of verifiable facts. 

At all times, the Inquisitor keeps the 

Board of Directors informed on active 

claims and findings. Should the Inquisitor 

not be able to make a decision due to personal 

inclusion in the incident or personal 

prerogative the Board of Directors as a 

whole will judge the claim. Claims from 

individuals not in good standing will not 

be accepted until their home chapter declares 

their membership to be in good 

standing again. 

During the claims process, an Inquisitor 

follows this procedure: 

1. Receipt of Claims through official channel. 

If not, Void. 

2. Verification that claimant is member in 

good standing of OGREs. If not, Void. 

3. Verification that member first reached 

out to local chapter officers. If they did 

not, refer back to local chapter and void 

claim. 

4. Notice of open claim placed on BoD 

Task Board with brief overview 

5. Request for statement and evidence (if 

any) from all parties named in dispute 

prior to any official reply being given. 

6. Request for additional evidence (if any) 

from claimant. 

7. Study of evidence, statements. Additional 

statements gathered from third 

parties if necessary. 

8. Decision made based off evidence. An 

Inquisitor may only ever issue three 

decisions: Void, Accept, or Deny. A 

Void means that a claim that is filed 

does not meet the requirements necessary 

to be officially accepted. Acceptance 

means that the claimant is 

deemed to be correct in their story and 

evidence supports them, and the original 

event deemed to have been done 

incorrectly or in bad faith. The BoD will

determine proper sanctions against atfault 

parties. Deny means that the 

claimant was either proven wrong via 

evidence or not able to provide any 

evidence for their statements. The 

BoD will determine proper sanctions 

against the claimant. In the event of 

evidence not being available from either 

side, officers in good standing will 

be assumed via good faith to have 

acted correctly in accordance with 

MHB guidelines. 

9. Task Board updated, and the Editor-in 

-Chief (or Dir. Of Communications if 

no editor) is provided with the file to 

format an official OGREs, Inc. press 

release to place on the website and 

link directly to any affiliated parties. 

ARTICLE 5: DISCIPLINARY 

PROCESS AND APPEALS 

Section 1: The O.G.R.E.s Appeals Process 

O.G.R.E.s recognizes the right, 

codified in the O.G.R.E.s Membership 

Handbook, of a member to appeal any 

judgmental decision entered against them 

by O.G.R.E.s or any of its officers. 

Section 2: Discipline of O.G.R.E.s Senior 

Officers 

The Board of Directors and Primary 

Officers of O.G.R.E.s have the right 

to call upon the Supreme Game Master to 

investigate allegations of gaming or organizational 

misconduct performed by 

any O.G.R.E.s officer whose position is 

described by Article 4, Sections 2 through 

10, inclusive. 

Based on the formal report presented 

to the Board and/or Primary Officers 

by the Supreme Game Master, the 

board and/or Primary Officers may then 

recommend formal sanctions be imposed 

on said officer. 

Should the Board of Directors decide 

to recommend formal sanctions be 

imposed, they shall prepare a formal list 

L7 

of Articles covering the transgressions and 

the suggested sanctions. The Director shall 

then formally declare these to the board, 

and a vote will be taken to see if the sanctions 

will be implemented. 

Section 3: The O.G.R.E.s Appeals Board 

Any member who has actions or 

sanctions taken against him/her has the 

right to appeal that decision. At this point, 

the vote will be reenacted no later than 60 

days from the initial vote to the Primary Officers, 

who can then take a wider vote on 

the issue. 

ARTICLE 6: REMOVAL OF 

OFFICER FROM POSITION 

Section 1: Chapter Coordinator 

If any chapter coordinator fails to 

perform their duties as defined in Article 4, 

Section 2, then the chapter membership 

may request that he/she step down as well 

as the Director of Communications request 

that the chapter replace the officer due to 

neglect of duties. Should the person willing 

step down, a simple chapter vote with a 

60% success rate may give the position to 

another individual. An unwilling removal 

requires a 70% approval. A chapter coordinator 

that the Director of Communications 

requests be replaced can not remain, and a 

vote must be taken to replace them. 

Any chapter that fails to properly replace 

their Chapter Coordinator within 90 

days will be removed from the organization. 

Section 2: Director 

If at any time the Director/ 

President/Chairman of the Board of Directors 

is not fulfilling his/her duties and the 

organization wishes to replace him/her, the 

Primary Officers and/or Board of Directors 

must present the individual with a formal 

request to the individual to step down. If 

this request is accepted, and no further action 

is deemed necessary, then this former 

Director will serve the remainder of his/her

term as a normal, voting member of the 

Board of Directors. A new vote will be 

taken to replace him or her, and the process 

will move forward. 

Should the Director refuse to step 

down, a vote of the remaining board of 

directors must be unanimous to strip 

him/her of title. Additionally, if the director 

refuses to step down and is voted out, 

or it is deemed that further action is necessary 

(also via unanimous vote of the remaining 

board), then that individual is 

removed entirely from the Board of Directors. 

A replacement must be voted upon 

by the Primary officers to replace the former 

board member for the remainder of 

his/her term. 

Section 3: Member of the Board of Directors 

In order to remove a member of 

the Board of Directors, all other members 

of the board, including the Director, must 

unanimously vote that person out. However, 

having an attendance rate less than 

75% will automatically vacate a board 

member’s position. 

Section 4: Senior Game Masters 

Should members of a chapter feel 

that a Senior Game Master is being unfair 

in decisions given in games or disputes, 

then they should conduct a vote to replace 

him that must pass with 70% of the chapter 

in favor as well as the approval of the 

geographically-nearest chapter’s SDM. 

The individual should first be presented 

with a formal reasoning and given the 

chance to step down voluntarily. 

Section 5: Fallout 

Any member who fails to provide 

proper notice upon stepping down from 

office, or who is removed by the above 

guidelines, is immediately disqualified 

from holding office within OGREs, Inc. 

for life, unless pardoned by a majority 

L8 

vote of the Board of Directors. 

ARTICLE 7: FINANCIAL 

AFFAIRS/STANDARDS 

Section 1: Fiscal Year 

The fiscal year of O.G.R.E.s shall 

commence on January 1 and terminate on 

December 31 of the same calendar year. All 

transactions of O.G.R.E.s shall be conducted 

in the currency of the United States 

of America. 

Section 2: Accounting System 

The Board of Directors shall install 

and maintain an accounting system for 

O.G.R.E.s in accordance with generally accepted 

accounting principles sufficient to 

maintain O.G.R.E.s' tax-exempt status and 

which will generate concise and easy-tounderstand 

financial statements no less 

than three times a year, which shall be published 

in such a way as to be accessible by 

the general membership. 

Section 3: Funds Invested 

Funds belonging to O.G.R.E.s, except 

as necessary to pay current expenses, 

must be invested in United States Federally 

insured bank deposits or instruments guaranteed 

by the full faith and credit of the 

United States of America, or in other investments 

as the Board of Directors may 

authorize. No funds may be deposited in a 

safe deposit box. No funds shall be invested 

or loaned in such a way that results 

in the personal profit or advantage of any 

officer or member of the organization. 

Other than funding any O.G.R.E.s events, 

no funds may be invested in business ventures 

in a manner that results in the actual 

loss of funds. Any person or persons authorizing 

any such business undertaking 

will be personally liable to the corporation 

and its members for all losses so incurred. 

Section 4: Money and Property 

All money and property belonging to

this organization or any individual chapter 

shall be held and used solely for the 

benefit of the organization, chapter(s), 

and its members or the charity or fund for 

which the money or property is designated. 

No contracts or expenditures of 

O.G.R.E.s funds shall be made which will 

result in the personal profit or advantage 

of any officer or member of O.G.R.E.s. 

Section 5: Disbursements 

All disbursements of O.G.R.E.s 

shall be made by the Chief Financial officer, 

who shall keep verifiable records 

which show the date, payee, the type of 

service rendered or goods or property 

purchased, the budget line item into 

which they should fall and the amount of 

payment. 

Section 6: Financial Reviews 

The Board of Directors shall provide 

for the annual review of the books of 

accounts of O.G.R.E.s by independent 

certified public accountants that are in no 

way affiliated with or related to any member 

of O.G.R.E.s. A tax individual paid to 

do the annual tax paperwork for the 

O.G.R.E.s and turn them into the IRS can 

meet this requirement. 

Section 7: Financial Liquidation 

As set forth in Article 1, Section 3, 

in the event that the organization should 

be dissolved or liquidated, or other-wise 

cease operation, the property and assets 

of O.G.R.E.s shall first be used to pay all 

outstanding debts, with any remaining 

assets being contributed on behalf of the 

membership to a charitable corporation 

that is recognized under Title 26, United 

States Code, Section 501 ©(3) or © (7), as 

selected by the Board of Directors. 

Additionally, no funds within any 

account of the O.G.R.E.s on any given calendar 

year may be transitioned into the 

next calendar year. As such, all accounts 

L9 

must be at 0 as of January 1 of a new calendar 

year with all proper records and legal 

spending as such. It is recommended that 

any funds be used towards an O.G.R.E.s 

year-end event to facilitate meeting this requirement. 

Section 8: Camp Oggie 

The Camp Oggie is the annual yearend 

event funded by O.G.R.E.s for its membership, 

to celebrate another calendar year 

of the tabletop gaming and lifestyle. The 

event will be held at a location chosen by 

the Board of Directors at their first meeting 

of a calendar year, and proposals may be 

sent to them prior to by any members or 

chapters who wish to host the Camp Oggie 

or have an idea for a location. The event is 

intended to be outdoors, preferably cabinbased 

camping, with a weekend schedule of 

gaming. 

All funds for the event will be under 

the stewardship of the Treasurer, who shall 

make funds available to the Camp Oggie 

coordinator in a manner consistent with 

guidelines published in the Membership 

Handbook. 

ARTICLE 8: ELECTIONS 

Section 1: Term of Office 

The Director (president) and all 

members of the Board of Directors shall 

take office on January 1st of the year following 

the O.G.R.E.s general elections, 

which shall be held every three years. The 

electorate body in these elections shall be 

all members in good standing (as of August 

1st of the election year) of the organization. 

However, this election will only elect the 

ten serving board members. The Director 

(president) will then be selected from 

within this new board. 

Section 2: Supervision of Election 

The Director of Communications 

and the Supreme Game Master of the current 

board, unless running for office them-

Timeframe Election Process At-A-Glance 

Beginning Ending Election Event Responsible Mem- 

January 1st March 1st 

12:00AM 

March 1st May 31st 11:59 

PM 

June 1st July 31st 11:59 

PM 

Election supervisors chosen 

and campaigning 

Hopeful candidates make 

their statement of intent 

to run 

Candidates may campaign 

L10 

Incumbent Board Members 

Members running for 

election to the Board 

Members running for 

election to the Board 

July 1st July 31st 11:59 Membership votes on All members 

August 1st August 31st 

11:59 PM 

October 1st October 31st 

11:59 PM 

November 1st November 

30th 11:59 PM 

December 1st December 31st 

11:59 PM 

January 1st 3 Calendar 

Years 

As soon as votes are tallied, 

the winners will be 

Winning candidates campaign 

and vote for which 

of them becomes the 

new Director 

The outgoing Board will 

be made aware of the incoming 

Director 

Incoming Board members 

exchange material 

and are briefed by outgoing 

board members 

Incoming Board takes 

office 

Election Supervisors 

Incoming Board Members 

Incoming Board Members 

Incoming and Outgoing 

Board Members 

Incoming Board Members

selves, shall coordinate, run, supervise, 

and count the election/votes. In the event 

that one (or both) of these individuals are 

running, the Board will vote two others 

into this role who are not affiliated with 

the election if possible. 

Section 3: Nomination of Candidates 

Any member may run for a position 

on the Board of Directors if they meet 

the following requirements: Member in 

good standing for at least two calendar 

years (need not be consecutive) and at 

least 21 years of age. That member may 

nominate him/herself or can be nominated 

by another member in good standing 

and accept. 

Once the new Board of Directors 

has been chosen, a board member needs 

the backing of at least one other board 

member in order to be nominated for Director. 

The backing board member cannot 

also be running, and the nominated 

individual must accept any nomination. 

A majority vote from the non-running 

board members will result in the selection 

of the incoming Director. 

Section 4: Election Timetable 

The election year will be the last 

year of the three years that the current 

board is serving. All nominations must be 

made no later than May 31st of this year. 

From June 1st until July 31st, the running 

members are allowed to “campaign” 

within O.G.R.E.s for support in the upcoming 

election. 

Each chapter must take a vote during 

their next session/meeting on or after 

July 1st but not later than July 31st. 

These elections must be held via paper 

hand-written names, with each member 

being able to vote for 10 of the candidates 

for the board. The Chapter Coordinator 

will later, but not later than July 31st, 

tally these votes and send that information 

to the Director of Communications. 

L11 

The announcement of the winning 

candidates and incoming Board of Directors 

can be made as soon as the Board received 

notice of them from the election supervisors, 

but must be no later than August 

31st. The now-incoming Board of Directors 

have until October 31st to then campaign 

amongst themselves for nominees for incoming 

Director. A vote will be held, with 

ballots being submitted to the incumbent 

Director of Communications (unless he/she 

is also a incoming Board member and running 

for Director, at which point the incumbent 

Board will select a contact) either personally 

or electronically, which ever is more 

viable. The incoming board will be made 

aware of the incoming Director no later 

than November 30th. 

Section 5: Withdrawal from Candidacy 

Should any board nominee accept 

the candidacy and then withdraw from the 

election, that person shall not re-enter the 

same election. The candidate must notify 

one or both of the election supervisors in a 

secure and verifiable manner of his/her 

withdrawal from the election. 

Section 6: Office Turnover 

An out-going Director must make 

provisions to turn over all materials connected 

with the office of Director 

(president) to the incoming Director on or 

before December 31st of the election year. 

If the out-going Director fails or refuses to 

promptly turn over all such materials, the 

incoming Director or his designee is authorized 

to take all appropriate actions, including 

but not limited to the filing of legal 

proceedings and the filings of a criminal 

complaint, which may be needed to ensure 

compliance with this Section. 

ARTICLE 9: ASSESSMENTS 

Section 1: Membership Dues 

Membership within O.G.R.E.s is 

completely free, and no dues are required.

However, an individual chapter may 

choose to have a chapter dues. A member 

should check with their chapter first. 

Typically, this dues is for funding any 

costs the chapter incurs, such as site 

rental for gaming or gaming equipment, 

or to help pay for food or drinks, or to increase 

the chapter’s gaming library. 

It is required by each chapter that 

does require dues to have a record of each 

member’s dues, and no member should 

go more than two months without paying 

before being removed from games and 

considered associate. In the case of extreme 

financial distress, the chapter coordinator 

and senior game master can agree 

to allow the member to stay, but this 

should be a very rare happening and for 

serious reasons, as other players who are 

still paying dues may resent this. The coordinator 

should send this list to the Director 

of Communications in his/her reports 

so that O.G.R.E.s has a record of all 

members in good standing for election 

purposes. 

Section 2: Lifetime Memberships 

In the case of outstanding or longserving 

members, the Board of Directors 

may grant the status of “Life Member” to 

an Ogre. Any member of the board or Primary 

Officers may nominate an individual 

and provide their reasoning. Lifetime 

membership requires a unanimous vote 

by the Board of Directors. 

All Directors (presidents) receive a 

honorary lifetime membership upon the 

successful completion of their first threeyear 

term. A lifetime membership can 

also be utilized for “honorary members” 

such as gaming companies and publishers 

or celebrity gamers. If that member is 

ever in a chapter that requires dues, or if 

OGREs, Inc. ever begins requiring dues, 

these members are exempt. 

ARTICLE 10: AMENDMENTS 

L12 

Section 1: Constitution Amendments 

This constitution may be amended 

or superseded, either in whole or in part, by 

an affirmative majority vote of the general 

membership, in a manner consistent with 

the current Membership Handbook and the 

parliamentary authority of the organization. 

Section 2: Petition for Amendment 

An amendment may be placed before 

the general membership for their approval 

after submission to and approval by 

the Board of Directors or after receipts of a 

petition for an amendment. Any active 

member may petition the board for an 

amendment. 

Section 3: Cosmetic Changes 

Any changes to the Constitution that 

correct misspellings, fix grammatical errors, 

mistakes in numbering, may be made 

with a simple majority vote of the board 

upon discovery. 

ARTICLE 11: OTHER OGRES MANU- 

ALS 

Section 1: Membership Handbook 

The Membership Handbook shall be 

the member’s guide to features and functions 

of O.G.R.E.s and shall govern all of 

the organization matters where not inconsistent 

with this Constitution. Altering the 

Membership Handbook, beyond cosmetic 

changes and fixes, must be done with a majority 

approval of the Board of Directors. 

The sitting Director may include a 

brief and personal “welcome” or 

“introduction” type of message to the general 

membership via the Handbook. This 

may be updated also with the approval of 

the majority of the Board, and must be 

done when a new Director enters the office. 

Section 2: Office Manuals 

At any time the sitting member of a 

particular office (i.e. Director of Communi-

cations, Supreme Game Master, etc.) may 

write up a manual for use by any future 

office holders. These manuals should describe 

why the office exists, what the 

rights and responsibilities of that office 

are, and a general assistance and guideline 

on running the office. Should an officer 

create such a manual, the Board of Directors 

must have 70% approval or better 

for it to be listed along with other official 

Ogre documents. 

Section 3: Awards Manual 

The Awards Manual is a pamphlet 

consisting of all the currently used 

O.G.R.E.s Awards that are available to be 

earned and awarded to members or 

friendly individuals and businesses. This 

is for the members award program, and 

should not be confused with the annual 

Oggie awards held for the industry at 

large. 

L13 

Section 4: Rank Structure 

The Rank Structure pamphlet is a 

thorough breakdown of the O.G.R.E.s 

member rank structure and advancement 

guidelines. It can be found in the appendix 

of this handbook or in further detail in the 

Ranks Pamphlet. 

Section 5: Merchandise Brochure 

The Merchandise Brochure is a listing 

of purchasable O.G.R.E.s swag and 

goodies, such as clothing and gaming paraphernalia, 

for members. 

Section 6: Miscellaneous 

The Board or specific officers may at 

times have releases available to members 

for specific events or jobs. These may include 

items such as Camp Oggie host guides 

or a complete corpora of legal documents. 

For an up-to-date list, visit OgreLair.org or 

contact the Editor-in-Chief.

Acknowledgments 

OGREs: The Organization of Gamers 

& Roleplaying Enthusiasts, Incorporated 

would like to express extreme gratitude 

to those who were able to provide 

assistance in the creation of this manual. 

These people include, but are not limited 

to: 

� Hooper, Quilt City Ogres 

� Steve Johnson, Ultra City Ogres 

� Lacey Wilson, Quilt City Ogres 

� proof readers from the Quilt City 

Ogres, Derby City Ogres, and Sic City 

Ogres 

� Doug Daulton, Mike Sanchez, and the 

other original members of the Sin City 

O.G.R.E.s 

� Members of the 2012 OGREs Membership 

Handbook Committee that 

helped trim down our previous monstrosity 

into a more streamlined handbook! 

� Gould Publishing House 

� TheEscapist.com 

� Hex Games editing advice 

And of course, last - but oh so definitely 

not least….. 

� All our members! 

Signatures 

When you meet a new chapter of 

OGREs, don’t forget to get some signatures: 

______________________________ 

(name) (chapter) 

______________________________ 


______________________________ 


______________________________ 


______________________________ 


______________________________ 


______________________________ 


______________________________ 


______________________________ 


______________________________ 


I1

OGREs, Inc. New Chapter Contract (2013 - ) 

This Agreement is entered into on this day of ____________, 

20___; between OGREs: The Organization of Gamers & Roleplaying 

Enthusiasts, Incorporated, hereinafter referred to as OGREs, 

Inc., and “______________________________,” hereinafter referred to as 

Grantee. Under specific terms contained herein, OGREs, Inc., a Kentucky 

based Non-profit organizations which holds all applicable copyrights, 

agrees to allow the grantee use of the name OGREs and the Oggie 

the Ogre logo. Providing that all terms of this Agreement are met, 

the Grantee shall, in perpetuity, be permitted use of the OGREs name 

and logo and enjoy the rights and privileges of an OGREs chapter as 

dictated in the most current edition of the OGREs, Inc. Membership 

Handbook. 

Terms of Agreement 

The Grantee agrees to: 

1. Operate a non-profit group with or without governmental recognition. 

All proceeds gained from dues, sales of publications, special 

events, etc., must be used for the furtherance of the contracted group. 

At no time may any monies gained by the contracted group be used for 

personal profit. 

2. Abide; without deletion, addition, or alteration; by the most current 

edition of the OGREs, Inc. Membership Handbook 

3. Appoint, through fair and equitable means; whether competition, 

election, or other method; officers as described in the OGREs, Inc. Bylaws 

and Membership Handbook 

4. Abide by all laws, whether local, state, or federal. 

5. Maintain a positive relationship with the authorities, with the general 

public, with other groups and organizations, and with other 

OGREs, Inc. chapters. 

6. Educate and enrich the membership and the public through demonstration, 

instruction, and creativity in communal gaming. 

7. Hold OGREs, Inc. events on at least a monthly basis. The events 

may be combative, competitive, or instructional, but must be related to 

communal gaming or local community involvement. These events must 

be open for participation to the entire membership of the Grantee’s 

group, members of other OGREs, Inc. chapters, and non-members interested 

in joining. 

i

8. Maintain a membership roster, accurate financial records (if dues 

are adopted by Grantee), and records of awards and honors received by 

members. These records must be available for review by the B.O.D. 

upon request, and submitted to the Director of Communications when 

presented for inclusion in the OGREs, Inc. database. 

9. Treat all members fairly and equally, without regard to sex, race, 

creed, color, national origin, religion, disability, orientation, or age. 

10. Any restrictions on participation as must be placed for purposes of 

safety and reduction of liability must be fair and not discriminatory. 

The Grantee may choose to seek status as a non-profit corporation. 

Upon meeting all governmental requirements, the Grantee may incorporate 

under the name of OGREs:“________________________________”, 

(as approved by the Board of Directors of OGREs, Inc, hereinafter referred 

to as the B.O.D.) and elect a chapter board of directors. The 

Grantee’s incorporation has no effect upon this agreement, and both 

parties remain bound under its terms and obligations. 

OGREs, Inc. agrees to: 

1. Grant permission for use of the OGREs, Inc. name and logo(s) in 

perpetuity for as long as the Grantee meets the terms of this Agreement. 

2. Provide online, printable copies of the Membership Handbook 

and sundry supplemental documents used to participate in OGREs, 

Inc. The Grantee may print these publications for chapter use without 

alteration, except to add personal member name and chapter to the 

“Owned By” section in the front of the handbook. 

3. Provide copyright-free forms for copying and use for maintenance of 

attendance and other records. 

Liability 

OGREs, Inc., its officers and members, accept neither liability nor 

responsibility for the actions of, or any injury to, any individual participating 

in a OGREs, Inc. or Grantee event or gathering. The Grantee 

undertakes the formation of an OGREs, Inc. chapter under its own recognizance, 

and its members participate in the organization by choice 

and at their own risk. 

ii

Termination of Agreement 

The Grantee may choose at any time to terminate this Agreement. A 

letter detailing the reasons for termination must be sent to the Director 

of the Board of Directors of OGREs, Inc. within thirty days via any 

method listed for the director’s contact in the most recent edition of the 

Membership Handbook. Copies of all records, including a full 

accounting of the distribution of assets (if any), must be forwarded to 

the B.O.D. as well. If the Grantee has not incorporated, the letter must 

be signed by the chapter coordinator and senior game master remaining 

in the group with an accompanying majority vote tally approving 

the dissolution by the general membership. If incorporated, the letter 

must be signed by a quorum of local chapter board members, or by the 

Chapter Coordinator, with an accompanying resolution by the board. 

The Board of Directors of OGREs, Inc.. may, at their sole discretion, 

choose to form a new Agreement with any members of a terminated 

group who desire to remain active OGREs members. Failure to comply 

with any term of this Agreement by the Grantee will constitute a material 

breach of this Agreement, and may result in the termination of 

this Agreement by OGREs, Inc. A letter detailing the reasons for termination 

will be sent to both the chapter coordinator and senior game 

master of an unincorporated group, or the Board President of an incorporated 

group. Within thirty days of receipt of such letter, copies of all 

records, including a full accounting of the distribution of assets (if any) 

must be forwarded to the Director of the B.O.D. of OGREs, Inc. 

Distribution of Assets 

This section only applies to Grantees who deem it necessary to institute 

a dues or fee system for their local members. 

Immediately upon the termination of this Agreement, all assets must 

be eliminated in a fair and legal fashion. Such elimination of assets 

must be completed within thirty days of termination of this Agreement, 

at the end of which period a full report must be forwarded to the 

Director of the B.O.D. of OGREs, Inc. as previously described. Options 

for elimination of assets include: 

1. Use of cash on hand for the sponsorship of a final special event. 

2. Contribution of cash assets and/or capital property to a legally recognized 

non-profit charitable organization. 

iii

3. Return of dues to members who paid them, return of capital properties 

to donors, equal redistribution of special event profits to members 

who purchased tickets to the event, etc. 

Whatever method used must be in compliance with all applicable 

laws and reported in detail to OGREs, Inc. within thirty days of termination. 

Responsible Parties 

Signatures recorded below are for individuals who warrant that 

they are authorized representatives of the Grantee or OGREs, Inc. 

This Agreement is binding upon the groups represented by these individuals, 

and shall remain in effect regardless of changes of officers or 

group membership. 


(This side reserved for OGREs, Inc.) 

By:_____________________________ 

(Dir. of Comms.) Date:_________ 

By:_____________________________ 

(Supreme GM) Date:_________ 

OGREs: Chapter of _______________ 

iv 

By:_____________________________ 

(Chapter Coordinator) Date:_______ 

By:_____________________________ 

(Senior GM) Date:_________ 

City:__________________ State_____ 

· All contracts must be signed, scanned, then submitted by email to the Director of 

Communications via dircomms@ogrelair.org. If unable to do so electronically, 

please send to the physical address provided for the current Director of Communications 

within the most current edition of the Membership Handbook or as found 

on OgreLair.org. If you have any trouble finding this, or need any assistance in the 

contract process, please email the officer at the above address. 

· This contract is invalid if not accompanied by a legible copy of each applicant’s 

valid identification card (drivers license, ID, military ID, passport, et cetera) or notarized 

by an officially recognized notary public. 

· Note: This contract is valid with a single signatory representing OGREs Inc.

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