BIDDIng PrOPOSAL FOr THE 18th IFOAM OrgAnIC WOrLD

Bidding Proposal for 

The 18 th IFOAM Organic World Congress 2014 

Submitted by the Buğday Association for Supporting Ecological Living, Turkey

Bugday: Living through transformation* 

www.bugday.org 

We apologize for the chemicals used in the production of recycled paper, paints, computers, fax machines, photograph films, offset films and film development in the production 

of this handbook. We also wish that we could operate on a different, more meaningful method of exchange other than money. Yet, with our beliefs and efforts it isour hope to 

contribute more to natural life than what we take from it. 

*Buğday - living through transformation: Our presence transforms - and is transformed with the joy and strength of life. 

Buğday 

This handbook is printed on recycled 

paper using plant-based ink.

contents 

Foreword 4 

Introduction 5 

Title and Purpose of the Event 6 

Title 6 

Purpose of the Congress 6 

Host, co-organizers and cooperation partners 8 

Host - Buğday Association for Supporting Ecological Living 8 

Key Activities of the Buğday Association 9 

Co-organiser: ZED Event Management and Consultancy 14 

Supporting/Cooperating Partners 14 

Date and Outline of the Program 16 

Date 16 

Outline of the Program 16 

Events 17 

Tours 17 

Istanbul by Özcan Yüksek 18 

Venue and Information 19 

Time plan and Budget 39 

Budget 41 

Potential Sponsors for the 18th IFOAM Organic 

World Congress 2014 Istanbul 42 

Services provided 43 

Annexes 44

4 

BIDDIng PrOPOSAL FOr THE 18 th IFOAM OrgAnIC WOrLD COngrESS 2014 

Foreword 

Why is it that we talk about the environment as an external 

condition or source? 

Why did we as humans give up on following nature’s 

principles for survival and having a good life, especially in 

the last century? 

How did the human-made economy start to dominate the 

real sense of nature? 

Why do we have a big society of never satisfied consumers, 

driving unsustainable production which is growing in the 

wildest ways? 

Why are fresh air, clean water, healthy food and a basic 

home not considered as the foundation of life anymore? 

The Buğday movement started with the search for answers 

to these questions. The first initiators of the Buğday 

movement looked for those answers in real life, in the 

farmers’ markets as well as the traditions, the culture and 

wisdom in Turkey. The movement rapidly grew with the 

abundance of answers gathered. This led the organization 

to become a democratic, open and active ngO in Turkey, 

working in many different areas of ecological living. Buğday 

always works with a holistic approach, taking its power 

from the country’s richness and diversity. 

Turkey is a land of immense cultural diversity. Being a 

melting pot of ethnicities, rooted in many different cultures 

makes us very colourful. As a result of our culture having 

so many different sounds, it is not always easy to compose 

a good symphony. Taking this fact into account, Buğday 

Association follows the traditions of the ancestors who 

lived on this land with an open mind. 

Buğday has been active in lobbying, taking part in policy 

making to follow up Turkey’s EU accession negotiations 

closely. Buğday invests in a variety of people, believing that 

good seeds grow healthy only if they are sown with good 

intentions. 

For 20 years the Buğday movement has been building 

bridges between people and organizations to create an 

abundance of healthy seeds and harvests. The doors of 

Buğday Association are open to all with good intentions, 

with good seeds in hand to share and grow. 

Victor AnAnIAS 

(The Founder of the Buğday Association)


Introduction 

The History of Organic in Turkey and Today’s… 

When the Movement of Bugday began to take its first steps in 1991, Turkey had 

a different look than today’s. There were still self-sustainable villages, village 

schools, natural food, the gardens and fields that were sown with various intact 

seeds, mills, donkeys, and prosperous areas of biological diversity. The nature 

was supporting the human. All the things I have mentioned above is still present 

however it is getting less and polluted. The period is leading into annihilation. 

The start of certified organic farming in Turkey encountered in 1884. Organic 

producing began with the regulation based on European standards and the 

demands from abroad. Almost the whole amount of ecological goods produced 

has been exported. The number and amount of production have been growing 

according to the demands by becoming varied for a long while since that date. 

Any serious progresses were not made between 1991 and 2002 apart from some 

meetings to improve the internal organic market, projects to produce and share 

the technical information, symposiums about ecological agriculture and small 

organic farms establishing themselves. The most important development at 

this period was the opening of healthy food shops. Organic products started to 

appear at some supermarket aisles and in some stalls of the local markets. The 

main problem of organic sector at this period was that the consumer who had a 

difficulty of finding organic products as they were having more and more health 

problems could not meet the organic producer who was not able to find a place 

to sell his goods. 

The Law of Organic Agriculture was prepared after that period. This time was the 

beginning of a busy period as the related social movement got stronger and the 

consumer demanded more organic goods. A high-budget project was prepared 

within the body of the Ministry of Agriculture and rural Affairs with the support 

of FAO in 2004. The national Action Plan of Organic Agriculture was prepared 

within the scope of this project, which was supported by EU in 2006. The basis 

of the ecological farmers network in Anatolia was set up with TaTuTa (visiting 

ecological farms) Programme that was initiated by Bugday in order to share the 

experiences and knowledge about ecological living. The focus of all this work was 

Güneşin Aydemir 

Bugday Association for Supporting Ecological Living 

President 

to popularize organic production and to remove the 

obstacles to enable the public reaching them. 

At this period, the idea of ecological public markets 

was the only solution to create internal organic 

markets. Turkey’s first 100% ecological market 

was set up in Şisli, Istanbul in the leadership and 

coordination of the Bugday Association in 2006. 

The setting up of the 100% Ecological Market was 

a turning point of internal organic market. Whilst 

there were 20 stalls at the beginning, in five years, 

the number of stalls has gone up to 200. Today, the number of markets increased 

to 6 in Istanbul. Diverse Ecological markets have been set up in Izmir, Samsun, 

Antalya, Bursa and Ankara. In order to set up markets, new associations and 

organizational structures have been established. The model of the first 100% 

Ecological Market has formed the “ecological market” standards in the last five 

years hosted by the Bugday Association. 

now we are in a “new” period. Small farmers life is not easier but there are 

more people who understands them. The return from city to village has begun, 

there are a few and small countryside living places that urbanite lives. Local 

seeds are sown, harvested and shared in these fields. Topics like traditional 

agriculture, permaculture, ecological living is interesting more and more people, 

the knowledge about self-sufficient agriculture and the harmony with nature is 

seriously growing on this land. Exactly on the brink of meeting today’s needs… 

It is difficult and at the same time strengthening to stand up insistently for an 

unchanged idea in Turkey as a country of continuously changing agendas. Bugday 

has been carrying out this cause with great willingness and enthusiasm for the 

last 20 years. 

We look forward to host this magnificent meeting that everybody meets again to 

share the traditional country culture, sophistication and knowledge of Anatolia 

with you. Like in the old days, at the stops of the Silk road and spice road… 

5

6 


Title and Purpose of the Event 

Title “Bridging the organic world: from local to global, tradition to knowledge” 

Slogan: Transform into organic. 

Purpose of the Congress 

The 18th IFOAM Organic World Congress aims to build linkages for the benefit 

of organic farming through traditional knowledge and practices that are mainly 

organic by nature and will seek how this could enhance or bring an added value to 

the organic movement while enabling the conservation of traditions which tends 

to disappear. However, Traditional knowledge and practices might be highly wide 

ranged in terms of topics to be dealt within one congress. Therefore, the main 

focus will be on OrganicTraditional Productionthat is increasingly affected by 

different pieces of legislation in different regions of the world and no longer can 

meet the market standards. This unfortunately results by an important loss of 

diversity in terms of culture but also nature friendly practices that developed 

throughout decennia. 

Moreover, we believe that the 18th IFOAM Organic World Congress to be held in 

2014 will be a crucial congress enabling an environment for the monitoring of the 

results ofIFOAM good governance strategy (Please bare in mind that this should 

be adapted according the decision taken in Korea about the good governance 

Findings and recommendations).This led us to choose it as one of the key themes 

to be dealt with during the congress. This theme could be supported by discussion 

on good governance fed by the latest experience worldwide to be able to have a


better assessment for further success within IFOAM. 

Within the scope of the topics above, it will important to create a ground to explore 

the opportunities to enhance regional partnership under the IFOAM umbrella in 

order to ensure close communication to increase the impact of the advantages 

to become a stronger worldwide organisation. The IFOAM already underline this 

need and importance through its diverse activities. By choosing this theme the 

Bugday Association would like to look at the opportunities to create more synergy 

and increase participation based on the existing experience and bringing it’s own 

and worldwide expertise. 

The IFOAM Organic World Congress to be held in Istanbul will also support the 

raising of global awareness on Turkey’s organic agriculture potential. Such an 

event will also bring the representative of different organic sector and support 

cooperation in order to increase the impact of the organic movement in Turkey. 

We believe in the importance to develop different strategies in order to strengthen 

organic agriculture but also increase IFOAM representation in Turkey. 

The Buğday Association since 1998 strongly aimed to enable the local producers 

to meet with the consumer and this finally resulted in the opening of our first 

ecological market in Istanbul in 2006. Buğday is willing to make use of its unifying 

characteristic towards the further development of organic agriculture in Turkey. 

Buğday Association is already looking for ways to bring the Turkish organic sector 

together or contribute to similar initiatives starting up in Turkey. This congress 

will create an important driving force towards unifying the organic agriculture 

movement in Turkey. 

7

8 


Host, co-organizers and 

cooperation partners 

Host - Buğday Association for Supporting 

Ecological Living 

The Buğday Association for Supporting Ecological Living is a non-governmental 

organization founded in Turkey in 1990 to promote greater awareness, 

understanding and sensitivity to “ecological living” by individuals and society as 

a whole. Buğday works on a wide range of issues relating to ecological living, 

including: 

• Support for the expansion of organic agriculture, especially the development 

of a healthy domestic market; 

• Maintenance of traditional farming methods supporting nature; 

• Conservation of local seed varieties; 

• Encouraging sustainable communities that live in harmony with nature; 

• Developing eco-agro tourism in Turkey 

• Monitoring and contributing to the development of national policies with 

regards organic agriculture, rural development and nature conservation 

• raising awareness at urban level in a wide range of different sectors.


The Aim of the Buğday Association: 

To create and enhance the ecological living awareness of the individuals and the 

society as a whole; to find and provide solutions for problems arising from the 

degradation of ecological balances by creating inspiring models and to support 

ecological living. 

Key Activities of the Buğday Association 

%100 Ecological Markets 

The aims to set up %100 ecological markets in Turkey are; 

To promote the use and consumption of ecological products 

To extend healthy, fair, sustainable, biodiversity supporting and trusty shopping 

To create a model 

The %100 ecological markets were designed through the transformation of the 

existing people’s markets – that used to be a social and cultural gathering place - 

with a new approach aiming also to re-establish the markets habits among urban 

societies. 

Implementation and results; 

Five %100 Ecological Markets held on weekly basis ( Şişli, Kartal, Bakırköy, 

Beylikdüzü in Istanbul and Samsun) 

• 600 bench set up by 150 producers 

• 20 tons of products 

• 1500 customers 

The setting up of the %100 ecological markets raised an important awareness 

9

10 


about organic consumptions first in Istanbul but also in diverse regions in Turkey. 

new initiatives in Turkey started to set up diverse organic markets in Turkey but 

also Internet based organic products sale are increasingly growing. The Şişli 

%100 Ecological Market due to its pioneering impact became on of the activities 

organised under the Istanbul 2010 Capital of Culture within the activities of the 

Istanbul 2010 Europe Culture Capital designated by the European Union. 

TaTuTa: Organic Farm Support and Stays in Turkey 

TaTuTa (Eco-Agro Tourism and Volunteer Knowledge Experience Barter in 

Ecological Farms) 

This first ‘rural tourism` project of Turkey initially funded by UnDP-gEF/SgP in 

2004 still supported by diverse donors and sponsors. TaTuTa aims to support 

farmers practicing ecological agriculture by providing; 

• Financial support to ecological farmers and their family 

• Volunteer labour and/or knowledge support 

• raising awareness among urban societies 

in order to promote organic farming and ensure sustainability. The TaTuTa 

Project still regularly seeks to increase the numbers of farmers within the TaTuTa 

network in order to sustain organic farming in Turkey. 

Çamtepe Ecological Living, Training, 

Research and Practice Centre 

Çamtepe Centre is built as part of Buğday’s aim of creating a model for an 

ecological settlement with the support of a group of staff members of the Buğday 

Association. The Centre is planning to host – In coordination with the Association - 

training programmes which targets various groups, works for practices, meetings,


and to accommodate many people. The Centre is a building constructed totally in 

accordance with ecological principles. It aims not just to be a concrete model but 

also to show that an environmentfriendly way of living is possible. 

Çamtepe Centre is developed to be a functional demonstration centre on; 

• Traditional Agricultural Technologies (serving the maintenance of nature 

friendly agricultural practices); 

• Alternative Ecological Technologies; 

• Sustainable Energy Use; 

• Production – Consumption Chains impact of nature: ensuring transparency; 

• Ecological Architecture; 

• Supporting training needs of the TaTuTa network and dissemination of the 

TaTuTa experience; 

• natural resources Management 

Networking and dissemination of knowledge and information 

The Buğday Association since its foundation aimed to create technical, scientific 

and political answers to issues or problems arising under diverse areas regarding 

organic agriculture. However, Buğday know the importance to share the 

information at all level and does that through different means of communication. 

Please find some of the examples below; 

• Bugday Association in the media world: 

The Bugday Association news have been widely published in a wide range of 

media organs. Mainly national TV Channels such as nTV, Cnn Türk, ATV, Show 

TV, TV 8, Iz TV broadcasted Project news as well as interviews with Buğday Staff 

11

12 


Members. Moreover, Buğday also cooperated with a great number of national 

and international media organs in order to enhance ecological living practices. 

Every Friday in Açık radio, Buğday’s staff members broadcast live on ecological 

issues. Buğday reaches around 16.000 persons through its weekly e-bulletin. 

Buğday had also the opportunities to have its activities published in International 

magazines such as national geographic Turkey and new York Times. 

• Diverse publications focusing on specific issues (High nature Value Farming, 

AgriEnvironment, Conservation of agrobiodiversity etc.) 

• Projects aiming to create networks (TaTuTa, Seed network for the 

conservation of Turkey’s Agrobiodiversity, The Farmers gazette etc.) 

• Projects aiming to raise awareness on specific issues (EU CAP Harmonisation 

process among farmers, Agri Environment Programmes etc.) 

Bugday in its works aims to bring different relevant stakeholders together in order 

to create project models that will support the development of diverse solutions. 

Most of the projects implemented by the Bugday Association are a result of its 

networking and dissemination of knowledge concern, which we believe will create 

the solution. 

Lobbying and Decision making 

The Buğday Association since its foundation believes in the importance of 

lobbying and influencing decision making at national Level. The Buğday Team 

regularly tries to allocate sufficient time to monitor the progress on the politics to 

be able then to be part of the process and reflect the feedback they would collect 

from local level. With this regard the contribution of the Bugday Association to 

the development of the Organic Agriculture regulation has been very important.


Buğday took part in the process starting from the revision of the EU related 

directives to the formulation of the regulation that entered into force in December 

2005. As a result the Buğday Association is still a member of the national Organic 

Agriculture Steering Committee established by the Ministry of Agriculture and 

rural Affairs. 

Moreover, the Buğday Association is also closely communicating with diverse 

departments of the Ministry of Agriculture and rural Affairs as well as the 

Ministry of Environment, Forestry and Urbanisation in order to implement its 

lobbying activities. 

Within this context Bugday develop some of its projects according the needs 

they identify through their communication and attendance to diverse meetings/ 

workshops organised by the Ministries. 

Accordingly Bugday is aware of the importance of extending its advocacy activities 

at International level which results with diverse memberships to Key International 

Membership and dialogues with diverse political environments. The Brussels 

representation of Bugday was established to develop further its efficiency. 

One of the most important advocacy topics of Bugday would be implemented 

towards supporting organic agriculture and small-scale farming among others. 

Research on Traditional Knowledge 

The Bugday Association for Supporting Ecological Living is dedicated to research 

on traditional knowledge at local and global level. Develop activities in order to 

explore ways to ensure the conservation of these traditions closely linked with 

nature and their transmission to the future generations. To sustain these activities 

Bugday Association take into consideration the socio-economical aspects within 

its projects. The Buğday Association also develop training programmes, organise 

workshops and produce publications and documentaries in order to share the 

experience and the collected knowledge. 

13

14 


Co-organiser: ZED Event Management and Consultancy 

Since 1992, ZED has been operating in the congress tourism sector in the fields of 

conference, congress, seminar, symposium, special events, launching, workshop, 

and study tour organizations. ZED is the member of leading international 

institutions of the travel agencies, professional congress organizations, meetings 

sector, associations including TÜrSAB (Association of Turkish Travel Agencies), 

UFTAA (Universal Federation of Travel Agents Association), ICCA (International 

Congress & Convention Association), IAPCO (International Association of 

Professional Organizers), EFAPCO (European Federation Of Associations 

Of Professional Congress Organizers), HCEA (The Healthcare and Medical 

Convention & Exhibitors Association), CSr Turkey (Corporate Social responsibility 

Association Turkey) and ICVB (Istanbul Convention & Visitors Bureau). ZED has 

signed Un global Compact and considers global Compact principles in its all 

operations. ZED also has successfully achieved ISO 9001 Quality Management 

System Certificate. 

ZED fulfills its operations through Istanbul and Ankara Offices, which spreads out 

on totally 4033 square meters. All of the offices are fully furnished and equipped 

with the latest technology. ZED employs 47 permanent staff and employs 50 to 

200 short-term support staff depending on the scale of the organization. 

Please find in annex 3 the references of some important conferences organized 

by ZED. 

Supporting/Cooperating Partners 

Please find the support letters enclosed to this document. 

The Buğday Association is communicating with diverse relevant organisations 

since October 2010 in order to get their support and exploring partnership 

possibilities to be developed further in the coming periods. The range of ideas 

for partnership can be formulated as increase of IFOAM Members in Turkey, 

Create a stronger partnership in Turkey under the umbrella of IFOAM, Explore 

opportunities to efficiently benefit from IFOAM’s experience and advocacy 

opportunities.


List of Organisation supporting the Bugday Association: 

Please note that this would be only be a preliminary list that we aim to increase until the general Assembly voting in September 2011 in South Korea. 

government Support 

1 Ministry of Culture and Tourism 

2 Ministry of Agriculture and rural Affairs 

3 Turkish Minister of State (Hayati Yazıcı) 

4 Turkish Minister of State on EU-Turkey relations (Egemen Bağış) 

5 The Municipality of Şişli 

6 Istanbul governorship 

7 Istanbul Metropolitan Municipality 

8 Chamber of Agricultural Engineers 

9 Samsun Special Provincial Administration 

10 Istanbul 2010 Project Coordinator (Yılmaz Kurt) 

non governmental Organisations 

11 The Association of Ecological Farming Organisation (ETO) 

12 

South-eastern Anatolia Project, Association of Organic Agricultural 

Production and Consumption 

13 The Parliament of Exporters (TIM) 

14 Veterinary Association 

15 Public Health Association 

16 Aegean Exporters Association, Izmir 

Universities 

17 University of Bahçeşehir (Cengiz Aktar) 

18 19 Mayıs University, Samsun (Ali Kemal Ayan) 

19 Ege University 

Organic Certification Bodies 

20 

OrSEr, Organic Products Inspection and Certification Body 

(IFOAM Member) 

21 BioInspecta, Control Certification Limited Company 

22 Kalitest, Certification and Training Services Limited Company 

Companies 

23 

Işık Agriculture, Organic Food and Agricultural Products Livestock 

Industry and Foreign Trade Light Corporation 

24 

Ökotek Environmental Technologies and 

Chemical Industries Limited Company 

25 Umut Poultry Industry Trade Inc. 

26 Yerlim Organic Food, Değirmen Limited Company 

27 

Zivzik Food Animal Agriculture Products Industry 

Construction Transport and Trading Company 

28 IDEAL Agricultural Products Industry and Trade Limited Company 

29 ELTA Ada Organic 

30 Elmas International Trading Corporation 

31 Laleli Olive and Olive Oil Establishment 

32 TrEKO, Ecological Food and Agrıculture Foreign Trade Company Limited 

Individual Supporters 

33 Ute Lina Kılıç (IFOAM Supporter) 

International Support 

34 Agrolink Association, Bulgaria 

35 Organic Producers and Processors Association of Zambia 

36 Avalon, The netherlands 

15

16 


Date and Outline of the Program 

Date 

The proposed dates for the 18th IFOAM Organic World Congress are 

23 July - 02 August 2014 or 04-14 October 2014 

As explained later in this document, The Lütfi Kırdar Congress and Exhibition 

Centre is an entity that belongs 25% to the Turkish Culture and Tourism Ministry 

and 75% to a consortium of a great number of businessmen. The centre is one 

of the most important congress centres of Istanbul. Because of its physical 

features and its the advantageous location the centre has an intensively loaded 

programme. Upon our request to the centre we have been allocated for two 

options. As the Bugday Association we do believe that both suggested date are 

appropriate. 

Outline of the Program 

Traditional Production is a hot topic at global and EU level but also in Turkey 

due to the harmonization process but also worldwide. That is the reason why the 

Bugday Association thinks there is a strong need to address the issue of these 

products being usually produced in harmony with nature. Most of these products 

do not meet the standards required by the different legislations and are subject 

to disappear. Under this theme, challenges and opportunities of traditional 

production in relation to organic will be explored and alternative certification 

schemes will be addressed. 

Additionally, local food systems and urban-rural linkages: In addressing the 

question of how to make food supply chain more sustainable and secure, it is 

widely acknowledged that the local food systems provide a tremendous potential. 

From local to global, benefits of local food systems (environmental, social and as 

well as economic) will be explored and good practices will be exchanged. 

Good Governance: 

Our second theme is linked with governance especially to explore ways to 

strengthen regional cooperation which is already treated within IFOAM under the 

governance task force findings and recommendations but our aim by choosing this 

topic is to share our experience on networking while gathering others experience 

through the congress but also enable an environment to assess/monitor the 

change after the implementation of the recent IFOAM good governance strategy 

in the coming three years. The end of the three years implementation process 

for the adopted good governance recommendations will also create a perfect 

moment to assess the training/information needs for further efficiency and 

increase in participation. Under this theme we aim to first enable the sharing of 

the progress then formulate sessions to identify the gaps but also opportunities 

for the future. 

Enhancement of regional partnership: 

Both above mentioned themes would be used as a basis for exploring ways to 

enhance and strengthen regional partnership. This theme will also need to gather 

feedback from different IFOAM members in the world in order to target relevant 

issues that could be better addressed through regional partnerships. However, 

Buğday is also planning to allocate special session on participation/Information 

exchange and advocacy. The aim of this theme is to create, enhance synergies 

through diverse relevant topics identified throughout the three-year preparations. 

However, despite the framing outline Buğday is willing to increase its 

communication with different IFOAM members in Turkey but also worldwide to 

ensure a programme agreed by a high number of members.


Events 

The Buğday Association is planning to communicate with more Turkey IFOAM 

members in order to develop joint events. 

Tours: Istanbul 

%100 Ecological Market Event (a special event will be organised for the Congress 

Participants) 

Exploring Istanbul’s Biodiversity 

Slow-food Convivium Event 

Zeytinburnu Medicinal Plants garden Visit 

nezahatgökyiğit Botanical garden Visit 

Visit to the Cumhuriyet Village and Buğday’s garden Project 

Exploring Istanbul through the eyes of EvliyaÇelebi 

Outside Istanbul 

Visit to a number of TaTuTa Farms 

gürselTonbul Production Area (Kuşadası, Izmir) 

gökçeada EL-TA Experience 

Pastoral Valley, Fethiye 

Kaz Mountains Tour including attendance to an event organised in the Çamtepe 

Training Centre and visit to the Dedetepe Farm, Çanakkale 

17

18 


Istanbul by Özcan Yüksek 

going back to how it all started, early humans who originated in Africa moved on 

to Europe via Istanbul. Yarımburgaz cave, located within the city limits of Istanbul, 

and dating back some 800,000 years was a home for Homo Erectus. 

The forefathers of today’s humans have landed in Europe by travelling through 

Istanbul. Which is to say Europe has moved on to the neolithic revolution, meaning 

it has transformed from a hunter/gatherer society to a farming structure, again 

by way of Istanbul. The first examples of farming were observed in Anatolia at 

11,000 BC. The MezraaTeleilat just outside Bilecik on the banks of Euphrates 

exhibits the most striking examples of such farming activities. 

All legumes were domesticated in Anatolia. The forefather of wheat comes from 

Karacadağ in South-western Anatolia. Wild wheat is still grown in volcanic soil. 

Cattle, pigs, sheep and goats were also domesticated in Anatolia. 

Those societies who have chosen a lifestyle built around farming and animal 

breeding have moved west and north in the course of time, bringing their culture 

along, as well. Aktoprak, Bursa is among the last neolithic settlements where 

Anatolian farming has come in relatively close proximity of Istanbul. Fikirtepe 

and Pendik are the first neolithic settlements in Istanbul. Farmer societies had 

an impact on the local fishing communities on the Istanbul coastline, ultimately 

transforming them, as well. 

The recently discovered neolithic port in Yenikapı, Istanbul is sure to shed new 

light on the culture of humanity. These findings are magnificent proof that there 

was life in central Istanbul 8,500 years ago. 

The fact that the oldest examples of agricultural activities date back to around 

6,000 BC in Europe, and that such examples are located in greece and Bulgaria, 

which happen to be close to Istanbul, is proof enough about the direction from 

where farming has originated. Another 3 or 4 millennia would have to pass for 

farming to reach the northern regions of Europe. 

Istanbul happens to be a truly unique and miraculous strait where two continents 

come up on each other. These two continents, two banks, the great waterway 

running through these banks, the joining of two seas north to south, have 

determined the dynamic identity of Istanbul throughout history. The geography 

has always nurtured the creative spirits, the fighter, the challenger and the 

aggressive qualities of those who have dwelled in it. 

Istanbul constitutes a crossroads for the three major climactic characteristics 

of Anatolia; this is a city where two separate climates rule, dividing the city 

into northern and southern halves. northern European weather, and European 

weather to be exact. Such variety, such duality has all but enhanced the city’s 

way of thinking in terms of climates and natural cycles, and even went as far 

as establishing its political and social culture. Talismans tied to weather events 

and astral cycles have provided protection for Constantinople, which has become 

the capital of rome, following the destruction of Western rome. Such talismans 

are directly related to the abundance and richness of the city itself, its migrating 

birds, reptiles, bugs and fish. 

A bronze relief of a stork set on marble columns comes to life and spreads its 

wings once a year, enabling the establishment of the direction of the storks’ 

seasonal migration. There are 360 marble columns at Sarayburnu, one for each 

of the 360 days, and as many species of fish. Each column features a bronze relief 

of a different kind of fish; one of them comes alive every day, throughout the year, 

and that particular species come ashore, in droves. 

Such roman talismans have been taken over and adopted by the Ottomans, as 

well. 

Istanbul’s topography has also had a strong impact on the fate of the city itself. 

And, the city of Istanbul, regardless of the previous names it has been referred to 

in the past, has had an impact on its surroundings, as well. The effects Istanbul 

has created have well reached to Europe, the Middle East, the Aegean, The 

Mediterranean, and all the way to northern Africa.


Venue and Information 

Lütfi Kırdar Convention & Exhibition Centre 

Istanbul Lütfi Kırdar Convention & Exhibition Centre (ICEC) and its rumeli Fair & 

Exhibition Hall are the centrepieces of a complete Congress Valley. Offering more 

than 6.000 guest rooms within easy walking distance to ICEC, including 6 five-star 

hotels, the Conference Valley offers the participants an unrivalled convenience 

and flexibility. ICEC is a state-of-the-art venue with fully equipped conference and 

exhibition facilities. It has 21 meeting rooms with capacities ranging from 15 to 

600, auditorium up to 2.150 in armchair comfort, plenary room measuring 2.100 

m2 , banqueting for up to 5.000 participants 

19

20 


Conference & Function Activities Capacity 

LEVEL THEATRE CLASS BOARD U-SHAPE M 2 

Sultan 1 24 54 



Barbaros 1 6 14 



Topkapı Foyer 281 

Topkapı A + B 450 200 80 70 422 

Topkapı A 250 120 40 40 249 

Topkapı B 150 80 30 30 178 

GROUND LEVEL 

Anadolu Auditorium 2000 600 2482 

Foyer 2980 

LEVEL 1 

Dolmabahçe A + B + C 250 150 80 70 440 

Dolmabahçe A 100 50 35 30 152 

Dolmabahçe B 100 50 35 30 132 

Dolmabahçe C 100 50 35 30 142 

LEVEL 2 THEATRE CLASS BOARD U-SHAPE M 2 

Marmara Foyer 216 

Marmara 450 200 100 70 385 

Levent 1 12 33 



Levent 4 6 20 

GARDEN LEVEL 

Haliç 250 120 60 50 245 

galata 140 70 40 30 116 

RUMELİ FAIR & EXHIBITION HALL 

rumeli Fair & Exhibition Hall 7000 

Main Level (Ballroom & 

Foyers) 

3000 1750 4000 

Ballroom A + B 2500 1250 250 200 

Ballroom A 1200 750 100 100 1050 

Ballroom B 1200 750 100 100 1050 

A1 500 550 

A2 500 550 

B1 500 550 

B2 500 550 

Lower Level 3000


List of Some Congresses Held in İstanbul 

2011 

4th Un Least Developed Countires Conference, 9 – 15 May, 2011 

30 

15.000 pax 

th European Allergy and Clinical Immunology 

Congress, 11 – 15 June 

2010 

3 

10.000 pax 

rd ISMISS Congress in Turkey on Minimal 

Invasive Spine Surgery and Interventional Treatments 

4 

750 pax 

th International Meeting on Methodological 

Issues In Oral Health 648 pax 

33rd FISAE International Ex-Libris Congres 458 pax 

UIA (Union Internationale des Avocats) 54th Congress 2.200 pax 

24th IPMA (Int’l Project MAnagement Assoc.) World Congress 

2009 

1.250 pax 

12th World Congress on Public Health 2.500 pax 

5th World Water Forum 25.000 pax 

12th World Congress on Public Health 2.500 pax 

11th European Congress of Endocrinology 

2008 

4.500 pax 

International Society for Peritoneal Dialysis Congress 2.000 pax 

World Federation of Hemophilia 

12 

4.000 pax 

th International Congress of Bacteriology 

and Applied Microbiology 3.000 pax 

Turkish-African Cooperation Summit 2.500 pax 

European Association of Perinatal Medicine 2.000 pax 

31st IrU World Congress 2.500 pax 

9th International Congress of Virology 

47 

2.000 pax 

th Annual Meeting of the European Society for 

Pediatric Endocrinology 2.000 pax 

2007 

International Parkinson’s Disease and Movement 

Disorders Congress 2.000 pax 

5 th World Asthma Meeting 1.500 pax 

21 st European Congress of Pathology 1.500 pax 

2006 

European Menopause and Andropause Congress 2.000 pax 

31 st Congress of the Federation of European 

Biochemical Society 2.500 pax 

International Conference on Communications 1.000 pax 

European Society for Medical Oncology Biennial Congress 8.000 pax 

17 th World Congress of the Accountants 6.000 pax 

2005 

20 th Congress of the European Urology Congress 8.000 pax 

global Business Food Forum 1.500 pax 

22 th Congress of International Union of Architects 7.000 pax 

10 th Congress of the European Association of Urology 7.500 pax 

European Association of nuclear Medicine Congress 4.000 pax 

21 st International Conference of Alzheimer’s Disease 2.500 pax 

2004 

nATO Summit 3.550 pax 

2 nd OECD Conference for Ministers responsible for SME’s 1.750 pax 

31 st Islamic Conference of Foreign Ministers 2.000 pax 

21

22 


Istanbul as the City of Contrasts 

Istanbul’s beauty lies in its ability to embrace its contrasts. Ancient and modern, 

religious and secular, Asian and European, mystical and earthly all co-exist in 

Istanbul. 

There, god and human, nature and art are together, they have created such a 

perfect place that is valuable to see.” Lamartine’s famous poetic lines reveal 

his love for Istanbul, describing the embracing of two continents, with one arm 

reaching out to Asia and the other to Europe. 

Istanbul presents unforgettable moments to its visitors, providing uncountable 

surprises. Having many sights to see and experience that a limited time would not 

be enough; it deserves to be the destination everybody wonders about and desires 

to visit several times for its enchantment. 

Istanbul as the Rising Star of the 

Congress Tourism 

Istanbul has hosted many important international fairs and congresses in recent 

years due to its specific location as a central spot both geographically and also 

culturally functioning as a bridge between Asia and Europe. In this respect, it has 

been attracting attention in the international area in recent years as a rising star 

in the congress tourism. 

The city is quite assertive with its hotels, fair, congress and meetings halls to 

European standards; international airport with a passenger capacity of 25.5 

millions annually and its transportation opportunities. It has the capacity to meet 

all the demands of the sector with its five-star hotels providing service in world


standards and with the Cnr Expo Istanbul, Beylikdüzü Tüyap Congress and Fair 

Centre, grand Cevahir Congress Center and Lüti Kırdar Congress Palace (Istanbul 

Congress and Exhibition Centre - ICEC), which have become giant fair complexes 

with recent investments. 

Istanbul is home to numerous members of the ICCA, the International Congress 

and Congress Association, which is the most extensive and prominent meetings 

organization in the world. 

According to ICCA statistics, Istanbul ranked 7th in market share by number of 

international meetings per city over the world in 2009, just ahead of Paris and 

Copenhagen and just behind Lisbon. 

Having a strategic importance in the international area Istanbul hosts a very 

colorful and lively business life. The city, bearing the position of being the country’s 

economic locomotive, can be defined as the “capital of economy”. Istanbul 

rapidly goes up to the first league of the congress sector with all these special 

characteristics… 

23

24 


Maiden Tower 

Blue Mosque 

Hagia Sophia Museum 

Çırağan Palace


Grand Bazaar 

Topkapı Palace 

İstiklal Street 

Night in İstanbul 

25

26 

BIDDIng PrOPOSAL FOr THE 18th BIDDIng PrOPOSAL FOr THE 18 IFOAM OrgAnIC WOrLD COngrESS 2014 

th IFOAM OrgAnIC WOrLD COngrESS 2014 

Bosphorus View



Travelling to Istanbul 

Turkish Airlines (THY) 

The flag carrier of Turkey organizes expeditions to 38 domestic and 125 

international points with 39 domestic and 127 international airports, totally 166 

airports. In all these points, there are sales / station units, agencies and general 

THY With Numbers 

Number og lights 

Kms flown (000) 

Available seat kms (million) 

Reveneue passenger - 

kms (milion) 

Load Factor (%) 

Available ton - kms (million) 

Renevue ton - kms (million) 

Overall load factor (%) 

Renevue passenger (000) 

Cargo (tons) 

Mail (tons) 

Exencess Baggege (tons) 

Personal (year - end total) 

2005 

127,137 

168,902 

29,805 

21,317 

71,5 

3,986 

2,590 

65,0 

14,134 

140,559 

4,415 

3,714 

11,121 

2006 2007 2008 2009 

152,536 

207,202 

36,934 

25,383 

68,7 

4,874 

3,019 

61,9 

16,947 

155,863 

4,010 

3,673 

10,324 

168,899 

232,147 

41,619 

30,251 

72,7 

5,535 

3,549 

64,1 

19,636 

177,508 

6,714 

3,462 

10,453 

189,328 

262,124 

46,343 

34,265 

73,9 

6,147 

3,993 

65,0 

22,597 

191,934 

6,956 

3,752 

11,520 

213,953 

311,869 

56,574 

40,130 

70,9 

7,795 

4,784 

61,4 

25,102 

230,709 

7,351 

3,734 

12,750 

sales agencies to serve passengers. 

More than 3,000 customers per month reach Turkish Airlines’ website via the 

Star Alliance website, bringing them the benefits of Turkish Airlines’online 

opportunities. 

Official Partner of 

Manchester United 

Official Sponsor of 

FCBarcelona 

27

28 


Atatürk International Airport (the European Side) 

Atatürk Airport is not only the largest airport in Turkey, but it is also the envy of 

Europe, with its architecture, passenger throughput rate and service standards. 

Atatürk Airport has the additional claim of housing one of the largest single 

covered car parks in 

• Europe, serving passengers and greeters alike. 

• 650 - 700 aircraft are handled every day 

• Approximately 70.000 passengers are served daily 

• In peak periods, these figures rise to 95.000 -100.000 passengers and 900- 

950 arrivals and departures daily. 

• Avoiding the necessity to check-in baggage separately for transfers and is 

capable of handling 15.000 pieces an hour automatically. 

• Two golf cars are currently in service between the Domestic and International 

Terminals for passenger transfers. The elderly and disabled take priority. 

Other Companies to/from the Atatürk Airport 

According to the statistics of 2008, by the date January 5th , 2009, 137 different 

aircraft companies from 62 different countries fly to/from Istanbul.


29

30 


1 hour 

3 hourS 

2 hourS 

4 hourS 

1.5 million people reach within 4 hours flight.


Visa Information 

As shown in the table below, Turkey welcomes citizens of 108 countries of the World 

showing no difficulties. Invitation letters will be provided for sister participants of 

all visa required countries upon their request. 

We can conveniently declare that “no participant, including young business and 

professional women from developing countries, is barred from entry as a result of 

her country origin.” 

Some of the countries mentioned above can access to Turkey if they are just an ordinary passport holders while the rest need to buy a visa at the border gate, upon their 

arrival. For further information place visit www.mfa.gov.tr 

31

32 


FROM COMPANY OUTGOING INCOMING PRICE (EUR) 

rOMA FCO (Fiumicino) THY FCO-İST non-stop İST-FCO non-stop 230 

gEnEVA gVA THY gVA-İST non-stop İST-gVA non-stop 266 

BErLİn SCHOEnEFELD (SXF) AErOFLOT SXF-İST 1 stop:SVO İST-SXF 1 stop:SVO 326 

BErLİn TEgEL ( TXL) THY TXL-İST non-stop İST-TXL non-stop 178 

LOnDOn HEATHrOW(LHr) THY LHr-İST non-stop İST-LHr non-stop 148 

LOnDOn gATWICK (LgW) MALEV LgW-İST 1 stop:BUD İST-LgW 1 stop:BUD 298 

nEW YOrK JFK IBErIA JFK-İST 1 stop:MAD İST-JFK 1 stop:MAD 541 

nEW YOrK nEWArK (EWr) ALITALIA EWr-İST 1 stop:FCO İST-EWr 1 stop:FCO 596 

nEW YOrK LA gUArDIA(LgA) US AİrWAYS LgA-İST 1 stop: IAD İST-LgA 1 stop:IAD 611 

TOrOnTO PEArSOn InT.(YYZ) BrİTİSH AİrWAYS\LOT YYZ-İST 1 stop:WAW İST-YYZ 1 stop:WAW 803 

TOrOnTO ISLAnD (YTZ) AIr CAnADA\SWISS YTZ-İST 2 stops:YUL,ZrH İST-YTZ 2 stops:ZrH,YUL 1.123 

LOS AngELES InT. ( LAX) THY LAX-İST non-stop İST-LAX non-stop 633 

SYDnEY KİngSFOrD SMITH(SYD) ASIAnA,TUrKISH,THAİ AIrLİnES SYD-İST 1 stop:ICn İST-SYD 1 stop:BKK 1.156 

AUCLAnD InT.(AKL) EMİrATES AKL-İST 1 stop:DXB İST-AKL 2 stops:DXB,MEL 1.135 

SEOUL InCHEOn InT’L (ICn) THY ICn-İST non-stop İST-ICn non-stop 724 

TOKYO nArİTA ( nrT) KOrEAn Aİr nrT-İST 1 stop:SVO İST-nrT 1 stop:SVO 820 

CAİrO (CAI) THY CAI-İST non stop İST-CAI non stop 212 

ABUJA (ABV) nIgErIA BrİTİSH AİrWAYS ABV-İST 1 stop:LHr İST-ABV 1 stop:LHr 613 

SOUTH AFrICA JOHAnnESBUrg(JnB) QATAr JnB-İST 1 stop:DOH İST-JnB 1 stop:DOH 496 

MEXICO CITY JUArEZ InT. (MEX) AIr FrAnCE\DELTA MEX-İST 1 stop:CDg İST-MEX 1 stop:JFK 925 

BUEnOS AIrES MInISTrO PİSTOrİnİ(EZE) IBErIA EZE-İST 1 stop:MAD İST-EZE 1 stop:MAD 1.302 

SAO PAOLO gUArULHOS (grU) ALITALIA\KLM grU-İST 1 stop:FCO İST-grU 1 stop:AMS 830 

SAn DIEgO LInDBErg FLD. S DIEgO(SAn) US AİrWAYS\TUrKISH AIrLInES SAn-İST 1 stop:LAX İST-SAn 1 stop:LAX 800 

SAO PAOLO GUARULHOS (GRU) 

SVO: Sheremetyevo Moscow\rusya BUD: Budapest \Macaristan MAD: Madrid Barajas\İspanya IAD: Washıngton Dulles\ABD WAW: Warsaw Varşova\Polonya 

YUL: Montreal Internatıonal\Kanada ZrH: Zurıch\Almanya DXB: Dubai DOH: Val d’or\Israil CDg: Charles De gaulle\Paris


City Transport 

Means of Transport from the Airports to the City Center (Taksim) 

From the Atatürk International Airport 

• Metrobus: [Price: less than 1 Euro, Duration: 60 minutes] 

• Private Shuttle Bus (HAVAŞ): [ Price: 5 Euro, Duration: approx. 40 mins., 

Frequency: In every 30 minutes.] 

• Taxi is also available. Except rush hours duration to the center by taxi is 

approximately 30 minutes. Costs around 25 Euro. 

From the Sabiha Gökçen Airport 

Havaş (private shuttle bus) is available from Sabiha gökçen Airport to Taksim. 

• Duration may take 60 minutes. 

• Price is 6.5 Euro 

• Frequency: Every 30 minutes 

33

34 


Means of Transport from Taksim to the Congress 

Valley 

Taksim district is 5 – 10 minutes walking distance to 

the Congress Valley. 

In case walking is not preferred: 

• Taxi: 5 minutes, 3 Euro, easily accessible from 

Taksim Square 

• Metro: 5 minutes, less than 1 Euro frequency: 

every 5 minutes in pick hours. 

Means of Transport from Sultanahmet to the Con- 

gress Valley 

Sultanahmet (shown as Fatih on the map below) is 

located on the “Historical Peninsula” which is one of 

the most attractive areas in Istanbul. 

• Metro: 8 minutes, less than 1Euro, frequency: 

every 5 minutes in pick hours. 

• Bus: 10 - 25 minutes, less than 1Euro, frequency: 

every 15 minutes 

• Taxi: 15 minutes, easily accessible from 

Sultanahmet Square. 

Public transport in İstanbul comprises an extensive 

bus network, various rail systems, funiculars, and 

maritime services for the more than 11 million 

inhabitants of the city spread over an area of 5712 

km². 

Taksim is the heart of Istanbul. Most of these lines 

begin / end in Taksim. Taksim Square is 7 -8 minutes 

walking distance to the Congress Center. 

Bus system: The buses run daily about 448,000 km 

on around 468 lines with 7,889 bus-stops. 435 million 

people a year were transported in 2003, making a 

share of 14,2% of all the transportation in Istanbul. 

Funiculars: The older of these lines is the Tünel (the 

second in the world after London). Two trains run 

every 3.5 minutes on a single rail line with a passing 

loop half way between the termini, and a trip takes 

1.5 minutes. 15,000 people are transported daily. 

The modern funicular running between Kabataş - 

Taksim Square. 

Light Rail: There are 36 stations, including 12 

underground and 3 viaduct stations, on the line’s 

32 km length. The lines are totally segregated 

from other traffic without level crossings and run 

underground for 10.2 km. 

Metro: Metro line is shown above 

Bus Rapid Transit (BRT): The BrT system in Istanbul 

is called Metrobüs. 

Nostalgic Trams: By the end of 1990, a historic tram


was put in service along Istiklal Avenue between Taksim and Tünel, which is a 

single 1.6 km-long line. About 641,000 people were transported by the nostalgic 

trams in 2003 in European and Asian sides. 

Trams: An entire trip takes 42 minutes. The daily transport capacity is 255,000 

passengers. End of this line connects to Taksim via Kabataş – Taksim funicular. 

Ferryboats: Ferryboats sail on 15 lines serving 27 seaports on the shores of 

Bosphorus and Sea of Marmara. Ferries carry 61 million passengers yearly. 

Cable Car (Gondola Lift): Connects the hotels Istanbul Hilton on one side with 

Parksa Hilton and Swissotel The Bosphorus to the Taksim. The cable line is 333 

m long and transports in two cabins with six seats each around 1,000 passengers 

daily. The trip takes three minutes. 

35

36 


İstanbul Transportation Map 

European Side 

Asian Side


Accommodation 

Below in the picture hotels 5 – 10 minutes walking distance to the Congress Valley and Taksim Square is shown. 

In the table on page 84 number of hotels in different classes are given based on the statistics of the Ministry of Culture and Tourism in the year 2009. 

tAKSİM SquArE 

thE MArMArA 

CEYLAN iNtErCoNtiNENtAL 

hotELS 

diStriCt 

ritZ CArLtoN 

Lütfİ 

KirdAr 

CoNgrESS 

CENtEr 

37

38 


ISTANBUL HOTELS with NUMBER 

TYPE 

HOTELS 

TOTAL 

CLASS 

5 Stars 

4 Stars 

3 Stars 

2 Stars 

1 Stars 

NUMbER OF 

ESTAbLISHMENTS 

67 

105 

103 

* Ministry of Culture and Tourism 2009 (www. kultur.gov.tr) 

80 

14 

NUMbER 

OF bEDS 

17 928 

12 598 

7 061 

2 981 

419 

NUMbER OF ROOMS 

18 368 

7 966 

2 178 

110 

48 

369 40 987 28 670 

5 Star Hotel Prices 

Single room No recent reservations 165 € / 185 € 

Double room 


No recent reservations 185€ / 210 € 

Single room No recent reservations 140 € / 160€ 

Double room 


No recent reservations 155 € / 190€ 

Single room No recent reservations 85 € /100 € 

Double room 


No recent reservations 95€ / 115 € 

Single room No recent reservations 55 € / 75 € 

Double room No recent reservations 75 € / 85 €


Time Plan and Budget 

The 18 th IFOAM Organic World Congress 

2014 ISTANBULDRAFT TIMELINE 

Post – Election Activities 

• Communication with diverse relevant parties to get support for the 18th 

IFOAM World Organic Congress 2014 and discuss cooperation options for the 

coming 3 years and the Congress. 

• Communication and agreement with İstanbul LütfiKırdar Convention & 

Exhibition Center(ICEC) in Istanbul. 

• Communication and set up of the Organizing Committee for the 18th IFOAM 

World Organic Congress 2014 

• Communication with IFOAM according the preparations 

• Preparation of dissemination materials through websites and additional 

documents. 

Three Years Prior to the Congress 

• Signature of the IFOAM Congress Contract 

• First Announcementsincludes: 

• Welcoming Message 

• Congress Date 

• Congress Theme and slogan 

• Congress Logo 

• Congress Venue 

• Congress Organizing Committee 

• Communication with Turkey IFOAM Members in order to develop joint 

activities and create further cooperation 

• Identification of potential keynote presenters and communication 

• Communication to start the negotiations with potential congress hotels 

• Initiation of the communication with diverse sponsors 

• regular update of the Congress Website. 

Two Years Prior to the Congress 

• Second Announcements includes: 

• Call for Papers 

• research for sponsorship 

• Development and signature of agreement with (potential) congress hotels 

• Planning of technical tours 

• Finalisation of the setting up of the scientific committee 

• regular update of the Congress Website 

• Communication with organic producers for the catering of the Congress 

• Preparation for the composting and recycling alternatives to be used in the 

Congress. 

• Signature of the contract between IFOAM and the host of the Istanbul 2014 

Congress 

• Communication with Turkish media members about the 18th IFOAM OWC 

Congress 

39

40 


One Year Prior to the Congress 

• Third Announcements includes: 

• Further developed Draft IFOAM Organic World Congress Programme 

(agreed with IFOAM) 

• List of Keynote Speakers (as a list to be regularly updated) 

• List of registration Types (including fees) 

• Accommodation details 

• Information about daily tours 

• Other related announcements 

• Beginning of registrations 

• Activation of diverse Congress Departments 

(accommodation, registration, conference rooms, etc.) 

• Planning and preparation of Congress publications 

• Technical tours preparations research for sponsorship 

• regular update of the Congress Website is updated when necessary 

• Communication with organic producers for the 

catering of the Congress 

• Preparation for the composting and recycling set up 

• Communication with Turkish and International media members about the 

18th IFOAM OWC Congress. 

Six months Prior to the Congress 

• Fourth Announcements includes: 

• Detailed 18th IFOAM OWC programme (agreed with IFOAM) 

• Dissemination of Istanbul travel and accommodation information 

• Final call for paper submission 

• Identification of social event venues 

• Emailing of regular reminders 

• Preparation and dissemination of regular press releases, preparation of 

articles for diverse magazines. 

• Design and production of the congress materials 

• recruitment of university students as part time congress staff 

• Initiation of visa assistance services for the delegates 

• Preparation for the composting and recycling set up 

• Catering organization and linkages with organic producers. 

One Month Prior to the Congress 

• Training of the Part – time congress staff (including ecological awareness) 

• Setting up of Composting and recycling system to the Congress Centre 

During the Congress 

• registration Desk Services 

• Information Desk Services 

• Conference rooms arrangements including technical details 

• Organisation and Implementation of social events (welcome cocktail, gala 

dinner, city tours, etc.) 

• Preparation for the Congress Proceedings


Budget 

Please find a general overview of the Budget. The detailed version is annexed to 

this document. 

TOTAL BUDGETED EXPENSES TOTAL (EUR) TOTAL (US$) 

Personnel Salarıes & Expenses 356.000,00 $512.996,00 

Admınıstratıve Expenses 41.950,00 $60.449,95 

Pre‐Congress Promotıon 27.400,00 $39.483,40 

Costs Arısıng From Ifoam Contract 287.850,00 $414.791,85 

Conference Operatıons 1.307.670,00 $1.884.352,47 

Trade Faır Exhıbıts 177.250,00 $255.417,25 

general Assembly 189.900,00 $273.645,90 

Total Operatıng Expense Budget 2.388.020,00 $3.441.136,82 

GENERAL TOTAL 2.388.020,00 $3.441.136,82 

Expected Incomes 

OTHER INCOME ITEMS 

Fee Quantity TOTAL (EUR) TOTAL (US$) 

5 days including pre‐Conferences 730,00 500 365.000,00 525.965,00 

3 days OWC only 620,00 400 248.000,00 357.368,00 

1 day OWC only 275,00 800 220.000,00 317.020,00 

Day Pass for locals 100,00 500 50.000,00 72.050,00 

2 days preconferences 325,00 300 97.500,00 140.497,50 

TOTAL 980.500,00 $1.412.900.500,00 

TOTAL (EUR) TOTAL (US$) 

COngrESS rELATED ACTIVITIES 348.000,00 $501.468,00 

PUBLIC FUnDS 550.000,00 $792.550,00 

COrPOrATE SPOnSOrSHIPS 540.000,00 $778.140,00 

TOTAL 1.438.000,00 $2.072.158,00 

ESTIMATED bUDGET SURPLUS 30.480,00 EUR 43.921,68 US$ 

41

42 


Potential Sponsors for the 18 th IFOAM Organic World 

Congress 2014 Istanbul 

Potential supporters for the IFOAM OWC 2014 in İstanbul are given hereunder, in 

case the congress will be held in İstanbul. 

Considering negotiations with mentioned agencies expected amount of 

sponsorships (financial or in kind) has been inserted in the draft budget of the 

Congress. 

Examples of Government support raised by ZED in the past Total (Euro) 

24 th International Congress of the Int’l Project Management 

Association, Istanbul, 2010 

5 th Congress of the European State Lotteries and Toto 

Association, Istanbul, 2009 

500.000 

250.000 

12 th World Congress on Public Health, Istanbul, 2009 450.000


Names of Sponsors: 

• Presidency of Turkish republic 

• Promotion Fund of Prime Ministry 

• Ministry of Agriculture 

• Ministry of Culture 

• Istanbul Municipality 

• Istanbul governorship 

• TÜBİTAK (Turkish Scientific and Technical researches institutions) 

• TOBB (Union of Chamber and Commodity Exchanges) 

• UnDP Office in Turkey 

• FAO Office in Turkey 

• THY (Turkish Airlines) 

• Ministry of Agriculture and rural Affairs 

• Samsun Province Special Authority 

• Şişli Municipality 

• Kartal Municipality 

• University Foundations in Istanbul 

Services provided 

• Projection, programming and coordination of the activities services, 

• Budgeting and financing services, 

• Selection of destination and location services, 

• Transportation services, (sea and land transport, provision of domestic and 

foreign flight tickets and transfers for invitees) 

• Welcoming, accommodation and registration, provision of information, 

departure arrangement services for guests, 

• Provision and operation of the technical equipment to be used (audio/lighting 

systems, computer, network systems, photocopy and fax machinery, imaging 

and recording systems, simultaneous interpretation systems, etc.) 

• Organization of the social activities before, after and during the meetings and 

events 

• Organization of technical tours, 

• Decoration of the venues, performance halls, exhibition halls, 

• Organization of the activities of public relations and press-media services, 

• Provision and decoration of exhibition and fair stands services, 

• Translation services, (consecutive, simultaneous interpretation and translation 

in english) 

• Design and manufacturing of printed and stamped materials services, 

(announcement and invitation cards, programme booklets, bags, identification 

badges, memo pads, pens, flag and pennants, clipboards, display posters, 

directional signs, name plates for doors and tables, etc.) 

• Provision of personnel for the organizations services (host / hostess, security, 

cleaning, etc.) 

43

44 



Annex 

Annex 1 - Budget 

Annex 2 - Support Letters 

Annex 3 – ZED Event Management and Consultancy references

AnnEX - 1 BUDgET 

SOURCES OF FUNDS 

OWC REGISTRATION 

IFOAM PROJECTED HOSTING BUDGET 

FEE QTY OWC REVENUES 

ESTIMATED BUDGET IN EUROS US DOLLARS 

CONFEREN- 

CES 

PUBLIC FUNDS TOTAL (1 EURO = 1.4410 USD) 

5 days including pre‐Conferences 730,00 500 365.000,00 $525.965.000,00 

3 days OWC only 620,00 400 248.000,00 $357.368.000,00 

1 day OWC only 275,00 800 220.000,00 $317.020.000,00 

Day Pass for locals 100,00 500 50.000,00 $72.050.000,00 

2 days preconferences 325,00 300 97.500,00 $140.497.500,00 

TOTAL 980.500,00 $1.412.900.500,00 

RELATED ACTIVITIES 

OWC Gala Dinner 120,00 1000 120.000,00 $172.920,00 

Roadtrip tour 25,00 1000 25.000,00 $36.025,00 

General Assembly Food Package 35,00 800 28.000,00 $40.348,00 

Trade Fair Exhibits 3.500,00 50 175.000,00 $252.175,00 

TOTAL 348.000,00 $501.468,00 

PUBLIC FUNDS 

National Funds 1 1 300.000,00 $432.300,00 

Congressional Funds 1 1 150.000,00 $216.150,00 

Provincial Funds 1 1 100.000,00 $144.100,00 

TOTAL 550.000,00 $792.550,00 

45

46 


CORPORATE SPONSORSHIPS 

Worldwide Sponsor 1 40.000,00 $57.640,00 

Mega Sponsor 1 25.000,00 $36.025,00 

Major Sponsor 1 20.000,00 $28.820,00 

Technical Partner 7.500,00 4 30.000,00 $43.230,00 

Patron 3.500,00 50 175.000,00 $252.175,00 

Donor 2.500,00 100 250.000,00 $360.250,00 

TOTAL 540.000,00 $778.140,00 

TOTAL FUND SOURCES € 2.418.500,00 $3.485.058,50 

10% IFOAM COMMISSION € 132.850,00 $191.436,85 

Total revenues – (Public and sponsors funds) € 1.328.500,00 

TOTAL EXPENDITURES (from Operating 

Expense Budget) 

€ 2.388.020,00 $3.441.136,82 

EStiMAtEd BudgEt SurPLuS € 30.480,00 $43.921,68


OPERATING EXPENSE BUDGET 

COMPUTATION OF COSTS IN EUROS US DOLLARS: (1 EURO = xxx USD) 

PROJECTED OPERATING EXPENSES Unit Cost Qty Freq Amount Total Amount Total 

PERSONNEL SALARIES & EXPENSES 

Overall Chair 1 36 1.000,00 36.000,00 1.441,00 51.876,00 

Project Managers 2 36 750,00 54.000,00 1.080,75 77.814,00 

Committee Heads 6 36 500,00 108.000,00 720,50 155.628,00 

Staff/ Secretariat 10 36 350,00 126.000,00 504,35 181.566,00 

Congress/GA Crew and Staff 200 2 80,00 32.000,00 115,28 46.112,00 

TOTAL 356.000,00 512.996,00 

ADMINISTRATIVE EXPENSES 

Office Equipment: computers/copiers/scanners 2 1 3.500,00 7.000,00 5.043,50 10.087,00 

IT/Communication Equipment 2 1 2.500,00 5.000,00 3.602,50 7.205,00 

Communication Services 1 36 200,00 7.200,00 288,20 10.375,20 

Office Supplies 1 36 75,00 2.700,00 108,08 3.890,70 

Transportation & Travel 4 3 750,00 9.000,00 1.080,75 12.969,00 

Mailing 1 1 250,00 250,00 360,25 360,25 

Fuel, Oil & Vehicle Maintenance 1 36 150,00 5.400,00 216,15 7.781,40 

Administrative Support 1 36 150,00 5.400,00 216,15 7.781,40 

TOTAL 41.950,00 60.449,95 

47

48 



PRE‐CONGRESS PROMOTION 

Website Development & Maintenance 1 1 5.000,00 5.000,00 7.205,00 7.205,00 

Advertising and Promotion 1 1 20.000,00 20.000,00 28.820,00 28.820,00 

Press Office 1 24 100,00 2.400,00 144,10 3.458,40 

TOTAL 27.400,00 39.483,40 

COSTS ARISING FROM IFOAM CONTRACT 

Travel Expenses ‐ World Board & Staff 27 1 1.000,00 27.000,00 1.441,00 38.907,00 

Accommodation and Meals ‐ World Board & Staff 27 1 4.000,00 108.000,00 5.764,00 155.628,00 

IFOAM Services 0 0 0,00 0,00 0,00 0,00 

Flat Fee 1 1 20.000,00 20.000,00 28.820,00 28.820,00 

Registration Commission (10% of OWC Revenues) 1 1 132.850,00 132.850,00 191.436,85 191.436,85 

TOTAL 287.850,00 414.791,85 

CONFERENCE OPERATIONS 



Plenary Speakers and Moderators 30 1 1.000,00 30.000,00 1.441,00 43.230,00 

Travel and Accommodation 15 1 3.000,00 45.000,00 4.323,00 64.845,00 

Transportation Expenses (Schedule 1) 1500 2 36,00 108.000,00 51,88 155.628,00





Venue Rental 1 5 30.000,00 150.000,00 43.230,00 216.150,00 

Technical Support ‐ including pre‐conference modules 

1 1 7.500,00 7.500,00 10.807,50 10.807,50 

Presentation equipment 12 5 1.500,00 90.000,00 2.161,50 129.690,00 

Audio Equipment 15 5 500,00 37.500,00 720,50 54.037,50 

Lighting Effects 1 1 5.750,00 5.750,00 8.285,75 8.285,75 

Simultaneous Translation Personnel 6 3 450,00 8.100,00 648,45 11.672,10 

Simultaneous Translation Equipment 120 3 12,00 4.320,00 17,29 6.225,12 

Wireless Connection to the Internet 1 1 3.000,00 3.000,00 4.323,00 4.323,00 

Identification System 2000 1 2,00 4.000,00 2,88 5.764,00 

Food and Catering (Schedule 2) 1 1 546.000,00 546.000,00 786.786,00 786.786,00 

Stage Productions/ Entertainment 1 1 10.000,00 10.000,00 14.410,00 14.410,00 

Opening/Closing Ceremonies 2 1 10.000,00 20.000,00 14.410,00 28.820,00 

Gala Night Reception 1000 1 25,00 25.000,00 36,03 36.025,00 

Publication/ Conference Materials 1 1 15.000,00 15.000,00 21.615,00 21.615,00 

Program 2000 1 6,00 12.000,00 8,65 17.292,00 

Book of Abstracts 2000 1 6,00 12.000,00 8,65 17.292,00 

Documentation of Conference Proceedings 2000 1 6,00 12.000,00 8,65 17.292,00 

49

50 



Photo/Video documentation of conference 1 1 7.500,00 7.500,00 10.807,50 10.807,50 

Conference Kits 2000 1 35,00 70.000,00 50,44 100.870,00 

Other Conference Materials 0,00 0,00 0,00 0,00 

Plaques & Tokens for speakers/dignitaries 2000 1 10,00 20.000,00 14,41 28.820,00 

Event Management and Services 2000 1 15,00 30.000,00 21,62 43.230,00 

Waste Management 2000 1 10,00 20.000,00 14,41 28.820,00 

Security 1 3 5.000,00 15.000,00 7.205,00 21.615,00 

TOTAL 1.307.670,00 1.884.352,47 

TRADE FAIR EXHIBITS 



Space Rental 1 5 26.400,00 132.000,00 38.042,40 190.212,00 

Special setting 1 1 5.000,00 5.000,00 7.205,00 7.205,00 

Trade Fair Management Services 1 1 10.000,00 10.000,00 14.410,00 14.410,00 

Physical Arrangement 1 1 5.000,00 5.000,00 7.205,00 7.205,00 

Booth System Rental 50 1 125,00 6.250,00 180,13 9.006,25 

Electricity 1 1 4.000,00 4.000,00 5.764,00 5.764,00 

Signages & Banners 1 1 5.000,00 5.000,00 7.205,00 7.205,00 

Exhibitors’ Directory 2000 1 2,50 5.000,00 3,60 7.205,00 

Janitorial Services 1 1 5.000,00 5.000,00 7.205,00 7.205,00 

TOTAL 177.250,00 255.417,25



GENERAL ASSEMBLY 

Venue Rental 1 3 0,00 0,00 0,00 0,00 

Event Organization Services 1 3 0,00 0,00 0,00 0,00 

Catering (Lunch and 2 snacks per day) 800 3 35,00 84.000,00 50,44 121.044,00 

Presentation/Audio Equipment 12 3 2.000,00 72.000,00 2.882,00 103.752,00 

Simultaneous Translation Equipment 50 3 12,00 1.800,00 17,29 2.593,80 

Simultaneous Translation Personnel 6 3 450,00 8.100,00 648,45 11.672,10 

Wireless Internet Connection 1 1 3.000,00 3.000,00 4.323,00 4.323,00 

Identification System 800 1 2,00 1.600,00 2,88 2.305,60 

Photo/Video Documentation of the GA 1 3 1.500,00 4.500,00 2.161,50 6.484,50 

Host Bidders Exhibit 20 1 145,00 2.900,00 208,95 4.178,90 

Print Materials/Souvenir Kits 800 1 15,00 12.000,00 21,62 17.292,00 

TOTAL 189.900,00 273.645,90 

SCHEDULE 1: Transportation Expense 



Unit Cost 

(EUR) 

Quantity Frequency Total (EUR) Total (US$) 

…. INTER‐VENUE 7,50 2.000,00 5,00 75.000,00 108.075,00 

ROADTRIP to …. 15,00 1.000,00 1,00 15.000,00 21.615,00 

INTER‐VENUE in …. 7,50 800,00 3,00 18.000,00 25.938,00 

TOTAL 108.000,00 155.628,00 

51

52 



SCHEDULE 2: Food Catering Expenses 



Unit Cost 

(EUR) 

Quantity Frequency Total (EUR) Total (US$) 

PRE‐CONFERENCE FOOD (Lunch + 2 snacks) 50,00 800,00 2,00 80.000,00 115.280,00 

OWC FOOD (LUNCH + 2 Snacks) 50,00 1.300,00 3,00 195.000,00 280.995,00 

OWC FOOD (1DAY) 35,00 800,00 1,00 28.000,00 40.348,00 

GALA NIGHT (Dinner) 90,00 1.000,00 1,00 90.000,00 129.690,00 

VIP CATERING (Lunch & Dinner + snacks) 75,00 200,00 6,00 90.000,00 129.690,00 

Service Staff Catering (Lunch, Dinner and snacks) 30,00 350,00 6,00 63.000,00 90.783,00 

TOTAL 546.000,00 786.786,00

SUPPOrT LETTErS 


Support LetterS 

53

54 

SUPPOrT LETTErS


55

56 

SUPPOrT LETTErS


57

58 

SUPPOrT LETTErS


59

60 

SUPPOrT LETTErS


61

62 

SUPPOrT LETTErS


63

64 

SUPPOrT LETTErS


65

66 

SUPPOrT LETTErS


67

68 

SUPPOrT LETTErS


69

70 

SUPPOrT LETTErS


71

72 

SUPPOrT LETTErS


Ms. Katherine DiMatteo 

President 

IFOAM 

30 June 2011, Wommels 

Dear Ms. DiMatteo, 

By this letter we would like to express our support to the Bugday Association for Supporting 

Ecological Living for the organisation of the 18th Congress of IFOAM and the General Board 

Meeting in Istanbul, Turkey. 

The Bugday Association for Supporting Ecological Living is a non-governmental organisation that 

has undertaken important activities for almost 20 years towards the development and extension of 

the organic agriculture movement in Turkey. Turkey, because of its geographical characteristics, 

its long history on rural culture and its traditional agricultural practices holds an important and 

special role in the area of agriculture. The place of organic agriculture in Turkey is increasingly 

growing and presents many opportunities to the world in terms scientific experience, production 

and enhancement of civil or producers initiatives for the success of the organic agriculture 

movement. 

We firmly believe that the organisation of this outstanding event in Istanbul will create an important 

synergy for the organic agriculture movement both in Turkey and the region. 

Yours sincerely, 

Martien Lankester 

Directeur 

Avalon 

P.O. Box 14 

NL 8730 AA Wommels 

the Netherlands 

phone +31 (0)515 33 19 55 

fax +31 (0)515 33 19 80 

email office@avalon.nl 

73

74 

AnnEX 3 – ZED EVEnT MAnAgEMEnT AnD COnSULTAnCY rEFErEnCES 

References 

2015 

• World Veterinary Congress, İstanbul 

6000 pax (expected) 

• Soroptimist International Convention 


2014 

• 2nd European Conference of the Earthquake Engineering and Seismology, 


2013 

• 3rd EnSACT Biennial Joint European Conference 2013 


• Congress of the International Union of Leather 

Technologists and Chemists Societies 

650 (expected) 

2012 

• 23rd International FoodMicro Congress, İstanbul 


• 23rd European Corrosion Congress, İstanbul, 


• 14th European Congress on Biotechnology, İstanbul 


2011 

• 22nd World Mining Congress and Fair, İstanbul 


• 8th European Clay Congress and Exhibition, Antalya 


• Turkish Air Force 100th Year Activities 160.000 pax (expected) 

2010 

• news Agencies Summit, İstanbul 

550 pax 

• 25th World Congress on Project Management, İstanbul 

1000 pax 

• Expo 2010 Shangai, Consultancy Services for Planning, Management and 

Public relations of Pavilion of Turkish republic, Shangai 

15000 pax 

• Southeast European Countries Istanbul Summits 

550 pax 

• Turkish Arabic Cooperation FOrUM OF MInISTErS OF FOrEIgn AFFAIrS 

3rd Meeting 9-10 June 2010, İstanbul 

820 pax 

• Conference on Interaction and Confidence Building Measures in Asia 

445 pax 

2009 

• 12th World Congress on Public Health, İstanbul, 

2554 pax 

• 5th World Congress Water Forum, Heads of States Summit, İstanbul, 

665 pax 

• 5th Congress of the European State Lotteries and Toto Association, İstanbul, 

751 pax 

• Meeting of the Board of Directors of the World Bank and International 

Monetary Foundation - WB & IMF, İstanbul, 

5.000 pax

www.bugday.org

76 


Bidding Proposal for 

The 18 th IFOAM Organic World Congress 2014 

Submitted by the Buğday Association for Supporting Ecological Living, Turkey

BIDDIng PrOPOSAL FOr THE 18th IFOAM OrgAnIC WOrLD

You also want an ePaper? Increase the reach of your titles

Delete template?

Save as template?