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<strong>Directorate</strong> <strong>of</strong> Publicity and Public Relations<br />

Customs & Central Excise<br />

C.R. Build<strong>in</strong>g, I.P. Estate, New Delhi-110109<br />

<strong>HRD</strong> <strong>in</strong> <strong>CBEC</strong><br />

<strong>Directorate</strong> <strong>General</strong> <strong>of</strong> Human Resources Development<br />

Customs & Central Excise<br />

New Delhi


For Departmental use only<br />

<strong>HRD</strong> IN <strong>CBEC</strong><br />

A NEW CHAPTER<br />

(INFORMATION BOOKLET)<br />

Compiled by :<br />

<strong>Directorate</strong> <strong>General</strong> <strong>of</strong> Human Resource Development<br />

Customs & Central Excise<br />

New Delhi


V. SRIDHAR<br />

Chairman<br />

Hkkjr ljdkj<br />

GOVERNMENT OF INDIA<br />

foÙk ea=ky;@jktLo foHkkx<br />

MINISTRY OF FINANCE/DEPARTMENT OF REVENUE<br />

dsUnzh; mRikn ,oa lhek 'kqYd cksMZ<br />

CENTRAL BOARD OF EXCISE & CUSTOMS<br />

ukFkZ Cykd] ubZ fnYyh&110 001<br />

NORTH BLOCK, NEW DELHI-10001<br />

Tel.: +91-11-2309 2849, Fax: +91-11-2309 2890<br />

MESSAGE<br />

Human capital is the foundation for creat<strong>in</strong>g<br />

value <strong>in</strong> the new global economy. Yet, this asset is<br />

the least understood and at times the least prone<br />

to management. With a view to provid<strong>in</strong>g a more<br />

focused approach to employee development and<br />

<strong>in</strong>frastructure expansion <strong>in</strong> order to harness the<br />

Human Resource functions as a strategic partner<br />

<strong>in</strong> bus<strong>in</strong>ess success and growth, the <strong>Directorate</strong> <strong>of</strong><br />

Human Resource Development (<strong>HRD</strong>) was set up,<br />

which is now <strong>in</strong> the second year <strong>of</strong> its existence. <strong>CBEC</strong> has been<br />

entrusted with the responsibility <strong>of</strong> collection <strong>of</strong> <strong>in</strong>direct tax revenue on<br />

the one hand and on the other, it is required to provide an efficient,<br />

judicious and responsive revenue adm<strong>in</strong>istration system to the tax<br />

payers. This responsibility is discharged by the Department through<br />

<strong>in</strong>dividual contributions made by over seventy thousand <strong>of</strong>ficers and<br />

members <strong>of</strong> staff. Hence, it is important to ensure that a robust and<br />

conducive environment is provided to the personnel <strong>of</strong> the Department<br />

to motivate them to develop their skills and to give their best <strong>in</strong> public<br />

service. To achieve this objective, the <strong>Directorate</strong> <strong>General</strong> <strong>of</strong> Human<br />

Resource Development, I am sure, would strive to devise ways <strong>of</strong><br />

maximiz<strong>in</strong>g employee potential, create assets by way <strong>of</strong> <strong>in</strong>frastructure<br />

expansion and <strong>in</strong>itiate appropriate welfare measures so as to succeed<br />

<strong>in</strong> be<strong>in</strong>g perceived as a truly <strong>HRD</strong> focused organization.<br />

I am certa<strong>in</strong> that the new Information Booklet consolidat<strong>in</strong>g the<br />

activities <strong>of</strong> both the w<strong>in</strong>gs <strong>of</strong> the <strong>Directorate</strong> will be an effective referencer<br />

for the <strong>of</strong>ficers & staff work<strong>in</strong>g <strong>in</strong> the field formations.<br />

I wish the <strong>Directorate</strong> <strong>General</strong> all success <strong>in</strong> their s<strong>in</strong>cere efforts.<br />

(V. Sridhar)


S.K. Goel<br />

Member<br />

Tel.: 2309 2568<br />

Fax : 1309 2308<br />

Hkkjr ljdkj<br />

GOVERNMENT OF INDIA<br />

foÙk ea=ky;@jktLo foHkkx<br />

MINISTRY OF FINANCE/DEPARTMENT OF REVENUE<br />

dsUnzh; mRikn ,oa lhek 'kqYd cksMZ<br />

CENTRAL BOARD OF EXCISE & CUSTOMS<br />

ukFkZ Cykd] ubZ fnYyh&110 001<br />

NORTH BLOCK, NEW DELHI-10001<br />

Tel.: +91-11-2309 2849, Fax: +91-11-2309 2890<br />

MESSAGE<br />

The organizational goal <strong>of</strong> the <strong>CBEC</strong> is to<br />

optimize revenue collection through broaden<strong>in</strong>g the<br />

tax base, rationaliz<strong>in</strong>g tax structure, simplify<strong>in</strong>g<br />

procedures, improv<strong>in</strong>g voluntary compliance and<br />

provid<strong>in</strong>g an efficient and responsive tax<br />

adm<strong>in</strong>istration. In order to meet this goal, it should<br />

be the aim <strong>of</strong> the DG (<strong>HRD</strong>) to develop a skillful,<br />

productive, healthy, efficient and diverse work force<br />

with highly effective supervisors, managers and<br />

leaders. This can be achieved through proper career plann<strong>in</strong>g and<br />

tra<strong>in</strong><strong>in</strong>g; promotion and placement; motivation & retention policies.<br />

Cadre restructur<strong>in</strong>g would be one <strong>of</strong> the positive steps <strong>in</strong> this direction.<br />

It is <strong>in</strong> this spirit that the DG (<strong>HRD</strong>) strives to enhance and upgrade<br />

the skills <strong>of</strong> the <strong>of</strong>ficers and staff thereby enabl<strong>in</strong>g the render<strong>in</strong>g <strong>of</strong><br />

services to the tax payers <strong>in</strong> a more efficient manner. The Government<br />

is work<strong>in</strong>g towards br<strong>in</strong>g<strong>in</strong>g about a significant change <strong>in</strong> the scheme<br />

<strong>of</strong> <strong>in</strong>direct taxation by way <strong>of</strong> usher<strong>in</strong>g <strong>in</strong> the GST regime. In the GST<br />

regime, Centre and State tax adm<strong>in</strong>istrations would be required to work<br />

<strong>in</strong> close co-ord<strong>in</strong>ation, throw<strong>in</strong>g up new challenges for our workforce.<br />

Hence, apart from <strong>in</strong>tegrat<strong>in</strong>g various cadres and improv<strong>in</strong>g the service<br />

conditions, there is a need to raise the capacity, confidence level and<br />

self esteem <strong>of</strong> the <strong>of</strong>ficers and staff <strong>in</strong> order to harness their full potential.<br />

I am sure the efforts <strong>of</strong> the <strong>Directorate</strong> <strong>General</strong> will further the<br />

achievement <strong>of</strong> career expectations and aspirations <strong>of</strong> all cadres <strong>of</strong><br />

<strong>of</strong>ficers and staff under the <strong>CBEC</strong> and equip them to render qualitatively<br />

improved services to the tax payers. I congratulate the <strong>of</strong>ficers & staff <strong>of</strong><br />

DG<strong>HRD</strong> for mak<strong>in</strong>g an effort to br<strong>in</strong>g out a consolidated Information<br />

Booklet highlight<strong>in</strong>g the activities <strong>of</strong> all the divisions under the two W<strong>in</strong>gs<br />

<strong>of</strong> the <strong>Directorate</strong>. The new booklet not only aims to consolidate the<br />

material but also attempts to provide additional <strong>in</strong>formation regard<strong>in</strong>g<br />

Human Resources Management activities. I wish the DG (<strong>HRD</strong>) and<br />

the <strong>of</strong>ficers and staff mann<strong>in</strong>g it, the very best <strong>in</strong> their endeavour.<br />

(S.K. GOEL)


Sandhya Baliga<br />

Director <strong>General</strong><br />

Phone : 2337 8201<br />

Hkkjr ljdkj<br />

GOVERNMENT OF INDIA<br />

ekjo lalk/ku fodkl egkfuns'kky;<br />

<strong>Directorate</strong> <strong>General</strong> <strong>of</strong> Human Resource Development<br />

dsUnzh; mRikn ,oa lhek 'kqYd cksMZ<br />

Customs & Central Excise<br />

Mh Cykd] vkbZ ih ,LVsV] ubZ fnYyh&110 002<br />

‘D’ Block, I.P. Estate, New Delhi-110 002<br />

MESSAGE<br />

In its new Avtar the <strong>Directorate</strong> <strong>General</strong> <strong>of</strong><br />

Human Resource Development was formed <strong>in</strong><br />

Nov.,2008 by merg<strong>in</strong>g the erstwhile <strong>Directorate</strong> <strong>of</strong><br />

Organization & Personnel Management and<br />

<strong>Directorate</strong> <strong>of</strong> Hous<strong>in</strong>g & Welfare and became<br />

operational w.e.f. 1st December,2008 hav<strong>in</strong>g 5<br />

Divisions, namely, Cadre Management Division,<br />

Performance Management Division, Capacity<br />

Build<strong>in</strong>g and Strategic Vision Division, Welfare<br />

Division and Infrastructure Division.<br />

The first three divisions constitute the HRM W<strong>in</strong>g and is headed by<br />

Additional Director <strong>General</strong>, HRM. The Infrastructure and Welfare W<strong>in</strong>g<br />

is headed by Additional Director <strong>General</strong> (I&W).<br />

Human Resource Development is the framework for facilitat<strong>in</strong>g<br />

employees to develop their personal and organizational skills,<br />

knowledge and abilities. It also <strong>in</strong>cludes such opportunities as<br />

employee tra<strong>in</strong><strong>in</strong>g, career development performance management and<br />

organizational development. The focus <strong>of</strong> all aspects <strong>of</strong> <strong>HRD</strong> is on<br />

develop<strong>in</strong>g the most superior work force so that the organization and<br />

<strong>in</strong>dividual employees can accomplish their work goal <strong>in</strong> service to<br />

Customers.<br />

The <strong>Directorate</strong> <strong>General</strong> <strong>of</strong> Human Resource Development is<br />

work<strong>in</strong>g towards provid<strong>in</strong>g a very conducive and <strong>human</strong>e set up for the<br />

effective function<strong>in</strong>g <strong>of</strong> the <strong>of</strong>ficers/staff members <strong>of</strong> the Department. I<br />

am sure that the <strong>Directorate</strong> <strong>General</strong> <strong>of</strong> Human Resource Development<br />

would make a mammoth contribution <strong>in</strong> creat<strong>in</strong>g and susta<strong>in</strong><strong>in</strong>g an<br />

adm<strong>in</strong>istrative set up that would <strong>in</strong>spire the work force to make positive<br />

contributions <strong>in</strong> <strong>in</strong>direct tax adm<strong>in</strong>istration.<br />

(Sandhya Baliga)


While go<strong>in</strong>g to pr<strong>in</strong>t<br />

MRS. LALITHA JOHN<br />

JOINS AS MEMBER (P&V)<br />

IN THE<br />

CENTRAL BOARD OF EXCISE & CUSTOMS<br />

<strong>Directorate</strong> <strong>General</strong> <strong>of</strong> Human Resource Development<br />

extends a warm welcome to Mrs. Lalitha John and look<br />

forward to her guidance as Member <strong>in</strong>-charge Human<br />

Resource Development.


INDEX<br />

Item<br />

No.<br />

Contents Page No.<br />

1 Creation <strong>of</strong> <strong>Directorate</strong> <strong>General</strong> <strong>of</strong> <strong>HRD</strong> 1<br />

2 Notification dated 18.11.2008 regard<strong>in</strong>g<br />

constitution <strong>of</strong> <strong>Directorate</strong> <strong>General</strong> <strong>of</strong><br />

Human Resource Development under <strong>CBEC</strong><br />

3<br />

3 FUNCTIONS 5<br />

4 HUMAN RESOURCES IN <strong>CBEC</strong>,<br />

AT A GLANCE<br />

9<br />

(a) Group-wise Sanctioned Staff Strength<br />

under <strong>CBEC</strong> (All Cadres)<br />

(b) Group-wise Sanctioned Staff Strength<br />

under <strong>CBEC</strong> (Ma<strong>in</strong> Stream Cadres)<br />

(c) Grade-wise Sanctioned Strength <strong>in</strong><br />

IRS (C&CE)<br />

5 Allotment <strong>of</strong> Centralized Order Number by<br />

DOPM dated 12.01.2006 issue <strong>of</strong> local<br />

transfer/post<strong>in</strong>g/rotation orders <strong>of</strong> IRS (C&CE)<br />

Officers made by various Cadre Controll<strong>in</strong>g<br />

Authorities<br />

15<br />

6 Dated 25.08.2008 for regard<strong>in</strong>g Review <strong>of</strong><br />

HOP <strong>of</strong> Group ‘A’ <strong>of</strong>ficers as available on<br />

Departmental website<br />

18<br />

7 Letter dated 21.09.2010 for formulation <strong>of</strong><br />

Long Term Human Resource Plan for the<br />

Department<br />

23<br />

8 All India Transfer Policy for IRS<br />

(Customs & Central Excise) Group ‘A’<br />

Officers (Latest updated version)<br />

26<br />

9 List <strong>of</strong> Cadres and their sanctioned strength<br />

<strong>in</strong> <strong>CBEC</strong><br />

42<br />

xi


Item Contents Page No.<br />

No.<br />

10 GUIDELINES ON INFRASTRUCTURE<br />

Instructions dated 26.06.2003 for<br />

Streaml<strong>in</strong><strong>in</strong>g <strong>of</strong> Procedure for submission<br />

<strong>of</strong> proposals to the Board regard<strong>in</strong>g<br />

purchase <strong>of</strong> land, construction <strong>of</strong> build<strong>in</strong>gs,<br />

purchase <strong>of</strong> ready built accommodation<br />

and/or hir<strong>in</strong>g <strong>of</strong> build<strong>in</strong>gs etc.<br />

47<br />

11 Check-lists dated 18.09.2006 for (a) repair &<br />

ma<strong>in</strong>tenance proposals (b) <strong>in</strong>itial hir<strong>in</strong>g <strong>of</strong> <strong>of</strong>fice<br />

accommodation and (c) revision <strong>of</strong> rent <strong>of</strong><br />

hired premises<br />

56<br />

12 Office Memorandum dated 10.10.2007 for<br />

classification <strong>of</strong> ‘works’ expenditure under<br />

proper Head <strong>of</strong> Account and Demand<br />

for Grants<br />

63<br />

xii


INDEX<br />

WELFARE GUIDELINES<br />

Item<br />

No.<br />

Contents Page No.<br />

1.0 Introduction 69<br />

1.1 Distribution <strong>of</strong> the credits amongst two funds 69<br />

1.2 Nature <strong>of</strong> Funds 70<br />

1.3 Adm<strong>in</strong>istration <strong>of</strong> Funds 70<br />

1.4 Purpose <strong>of</strong> the Fund 70<br />

1.5 Coverage <strong>of</strong> the Fund 71<br />

1.6 Sponsor<strong>in</strong>g <strong>of</strong> proposals 72<br />

1.7 Responsibility <strong>of</strong> Ma<strong>in</strong>tenance <strong>of</strong> Accounts 72<br />

1.8 Documents 73<br />

1.9 Audit <strong>of</strong> Funds 73<br />

2.0 Activities Undertaken from the Welfare Fund 73<br />

3.0 Schemes/Guidel<strong>in</strong>es for various activities 74<br />

3.1 Guidel<strong>in</strong>es for F<strong>in</strong>ancial Assistance for Medical<br />

Expenses<br />

74<br />

3.2 Guidel<strong>in</strong>es for ex-gratia f<strong>in</strong>ancial assistance <strong>in</strong><br />

cases <strong>of</strong> death<br />

81<br />

3.3 Cash Award Scheme 84<br />

3.4 Scholarship Scheme 85<br />

3.5 Guidel<strong>in</strong>es for Guest House 93<br />

3.6 Guidel<strong>in</strong>es for Canteens/Kitchenettes 109<br />

3.7 Guidel<strong>in</strong>es for Crèche 118<br />

3.8 Guidel<strong>in</strong>es for Gym./Recreation/Sports 126<br />

3.9 Guidel<strong>in</strong>es for Cash Awards <strong>in</strong> Sports 132<br />

4.0 List <strong>of</strong> Common Facilities 134<br />

xiii


Item<br />

No.<br />

Contents Page No.<br />

4.1 List <strong>of</strong> Hospitals 134<br />

4.2 List <strong>of</strong> Guest Houses 135<br />

4.3 List <strong>of</strong> Hotels/Rest Houses 139<br />

4.4 Govern<strong>in</strong>g body <strong>of</strong> the Customs & Central<br />

Excise Welfare Fund<br />

140<br />

4.5 Letter, D.O.F. No. 712/167/<strong>HRD</strong>/WF/09<br />

dated 25.09.2010 for pr<strong>of</strong>orma to be filled <strong>in</strong><br />

by the Commissionerate <strong>of</strong>fice while<br />

forward<strong>in</strong>g applications for Cash Award<br />

141<br />

4.6 Name, Designation & Phone Nos. (O)/(R) 143<br />

<strong>of</strong> DG (<strong>HRD</strong>) for Group ‘A’ Officers<br />

xiv


F.No.A-11013/28/2007-Ad.IV<br />

Government <strong>of</strong> India<br />

M<strong>in</strong>istry <strong>of</strong> F<strong>in</strong>ance<br />

Department <strong>of</strong> Revenue<br />

(Central Board <strong>of</strong> Excise & Customs)<br />

New Delhi, the 18 th November, 2008<br />

OFFICE MEMORANDUM<br />

Subject: Creation <strong>of</strong> the <strong>Directorate</strong> <strong>General</strong> <strong>of</strong> Human<br />

Resource Development regard<strong>in</strong>g.<br />

The undersigned is directed to say that it has been decided<br />

with the approval <strong>of</strong> the Competent Authority to constitute a new<br />

<strong>Directorate</strong> <strong>General</strong>, namely, the <strong>Directorate</strong> <strong>General</strong> <strong>of</strong> Human<br />

Resource Development. The new <strong>Directorate</strong> <strong>General</strong> shall be created<br />

by merg<strong>in</strong>g the present <strong>Directorate</strong> <strong>General</strong> <strong>of</strong> Hous<strong>in</strong>g & Welfare<br />

and the <strong>Directorate</strong> <strong>of</strong> Organization & Personnel Management. The<br />

welfare function which is presently with the <strong>Directorate</strong> <strong>of</strong> Logistics<br />

shall also stand transferred to the new <strong>Directorate</strong> <strong>General</strong>. A copy<br />

<strong>of</strong> the notification is enclosed.<br />

2. The <strong>Directorate</strong> <strong>General</strong> <strong>of</strong> Human Resource Development shall<br />

become operational w.e.f. 1st December, 2008 with the exist<strong>in</strong>g staff<br />

strength <strong>of</strong> the merged <strong>Directorate</strong>s.<br />

Encl: As above<br />

-Sd-<br />

(R. Sanehwal)<br />

Dy. Secretary to the Govt. <strong>of</strong> India<br />

Tele-fax No. 011-26162675<br />

To<br />

For k<strong>in</strong>d <strong>in</strong>formation and necessary action<br />

1. The DG, Hous<strong>in</strong>g & Welfare, New Delhi<br />

2. The Commissioner, DOPM, New Delhi<br />

3. The Commissioner, Logistics, New Delhi<br />

1<br />

For k<strong>in</strong>d<br />

<strong>in</strong>formation and<br />

necessary action


1. PS to FM/MOS(R)/Secretary(R)/Chairman (EC)/All Members,<br />

<strong>CBEC</strong>.<br />

2. AS (R)/JS (R)<br />

3. All Jo<strong>in</strong>t Secretaries and Commissioner <strong>in</strong> the Board.<br />

4. All Chief Commissioners/Directors <strong>General</strong> under <strong>CBEC</strong>.<br />

5. All Commissioners <strong>in</strong>-charge <strong>of</strong> <strong>Directorate</strong>s under <strong>CBEC</strong>.<br />

6. Director (Publications).<br />

7. Pr. CCA, AGCR Build<strong>in</strong>g, I.P. Estate, New Delhi.<br />

8. The Manager, Website, <strong>Directorate</strong> <strong>of</strong> Systems, New Delhi.<br />

9. Office Order folder/spare copies.<br />

2


Government <strong>of</strong> India<br />

M<strong>in</strong>istry <strong>of</strong> F<strong>in</strong>ance<br />

(Department <strong>of</strong> Revenue)<br />

(Central Board <strong>of</strong> Excise & Customs)<br />

NOTIFICATION<br />

New Delhi, the 18 th November, 2008<br />

F.No.A-11013/28/2007-Ad.IV-The President <strong>of</strong> India is pleased to<br />

give his assent to the constitution <strong>of</strong> the <strong>Directorate</strong> <strong>General</strong> <strong>of</strong><br />

Human Resource Development under Central Board <strong>of</strong> Excise &<br />

Customs, Department <strong>of</strong> Revenue, M<strong>in</strong>istry <strong>of</strong> F<strong>in</strong>ance, with<br />

immediate effect.<br />

2. The <strong>Directorate</strong> <strong>General</strong> <strong>of</strong> Human Resource Development shall<br />

have five Divisions, namely, Cadre Management Division,<br />

Performance Management Division, Capacity Build<strong>in</strong>g and Strategic<br />

Vision Division, Welfare Division and Infrastructure Division. The<br />

functions assigned to these five Divisions shall be <strong>in</strong>dicated <strong>in</strong><br />

Annexure.<br />

3. The <strong>Directorate</strong> <strong>General</strong> <strong>of</strong> Human Resource Development shall<br />

be headed by a Director <strong>General</strong>, who will be an <strong>of</strong>ficer <strong>of</strong> the level <strong>of</strong><br />

Chief Commissioner and will be located at New Delhi. The <strong>Directorate</strong><br />

<strong>General</strong> <strong>of</strong> Human Resource Development shall be created by<br />

merg<strong>in</strong>g the present <strong>Directorate</strong> <strong>of</strong> Organization and Personnel<br />

Management and <strong>Directorate</strong> <strong>of</strong> Hous<strong>in</strong>g and Welfare. The welfare<br />

function which is presently with <strong>Directorate</strong> <strong>of</strong> Logistics, shall also<br />

stand transferred to the new <strong>Directorate</strong> <strong>General</strong> <strong>of</strong> Human Resource<br />

Development.<br />

4. The <strong>Directorate</strong> <strong>General</strong> <strong>of</strong> Human Resource Development shall<br />

be an attached <strong>of</strong>fice <strong>of</strong> Central Board <strong>of</strong> Excise & Customs and its<br />

proposals shall be put up to the Member (Personnel & Vigilance),<br />

Central Board <strong>of</strong> Excise & Customs.<br />

3


5. The <strong>Directorate</strong> <strong>General</strong> <strong>of</strong> Human Resource Development shall<br />

become operational w.e.f. 1 st December, 2008. The <strong>Directorate</strong><br />

<strong>General</strong> <strong>of</strong> Human Resource Development shall start function with<br />

the exist<strong>in</strong>g staff strength <strong>of</strong> the merged <strong>Directorate</strong>s and once the<br />

<strong>Directorate</strong> is functional, the Director <strong>General</strong> shall submit<br />

<strong>in</strong>dependent proposal for augmentation <strong>of</strong> staff for consideration <strong>of</strong><br />

the Board.<br />

(P. Sanehwal)<br />

Deputy Secretary to the Govt. <strong>of</strong> India<br />

4


FUNCTIONS<br />

Functions assigned to the five Divisions <strong>of</strong> the <strong>Directorate</strong><br />

<strong>General</strong> <strong>of</strong> Human Resource Development<br />

(a) Cadre Management Division:<br />

i) To devise and design <strong>CBEC</strong>’s Human Resource<br />

Management plans <strong>in</strong> congruence with the goals and vision<br />

<strong>of</strong> the department;<br />

ii) To analyse and propose changes <strong>in</strong> the Recruitment Rules;<br />

iii) To prepare a charter <strong>of</strong> duties for various posts and<br />

periodically review the charter;<br />

iv) To provide support to <strong>CBEC</strong> <strong>in</strong> draw<strong>in</strong>g its annual recruitment<br />

plan (ARP) for direct recruitment;<br />

v) To support <strong>CBEC</strong> <strong>in</strong> fram<strong>in</strong>g and implementation <strong>of</strong> its<br />

recruitment policy;<br />

vi) To design HR policies, processes and systems, <strong>in</strong>clud<strong>in</strong>g<br />

proposals where posts are diverted temporarily from one<br />

functional area to another;<br />

vii) To ma<strong>in</strong>ta<strong>in</strong> and update the Human Resource Information<br />

System (HRIS) for recommend<strong>in</strong>g <strong>of</strong>ficers/staff for tra<strong>in</strong><strong>in</strong>g,<br />

placement, skill up-gradation and succession plann<strong>in</strong>g;<br />

viii) To provide data support to <strong>CBEC</strong> for placement and transfer<br />

<strong>of</strong> <strong>of</strong>ficers as part <strong>of</strong> the annual general transfer (AGT) and<br />

otherwise;<br />

ix) To receive feedback on the Transfer Policy and relay the<br />

same to <strong>CBEC</strong> for further action;<br />

x) To provide support to <strong>CBEC</strong> <strong>in</strong> its Cadre Review and<br />

Restructur<strong>in</strong>g exercise for the department <strong>in</strong> the context <strong>of</strong><br />

chang<strong>in</strong>g economic scenario and needs;<br />

xi) To assist the <strong>CBEC</strong> <strong>in</strong> prepar<strong>in</strong>g for periodic <strong>in</strong>teraction<br />

with associations <strong>of</strong> <strong>of</strong>ficers/staff;<br />

xii) To develop a Manual and other reference literature on Human<br />

Resource Management (HRM)/Adm<strong>in</strong>istration related<br />

matters; and<br />

5


xiii) To provide support to the <strong>CBEC</strong> <strong>in</strong> br<strong>in</strong>g<strong>in</strong>g about uniformity/<br />

homogeneity <strong>in</strong> the adm<strong>in</strong>istrative practices followed by field<br />

formations across the country.<br />

(b) Performance Management Division:<br />

i) To develop an effective Management Information System<br />

(MIS) and Performance Management System (PMS) for<br />

captur<strong>in</strong>g and assess<strong>in</strong>g <strong>in</strong>dividual performances;<br />

ii) To develop performance <strong>in</strong>dicators for the organization at<br />

the group and <strong>in</strong>dividual levels based on objective goal<br />

sett<strong>in</strong>g, tak<strong>in</strong>g <strong>in</strong>to account manpower and <strong>in</strong>frastructural<br />

limitations;<br />

iii) To design a scientific appraisal system and a scheme for<br />

performance measurement, etc.;<br />

iv) To coord<strong>in</strong>ate receipt <strong>of</strong> annual performance appraisals;<br />

v) To l<strong>in</strong>k rewards with performance and design an appropriate<br />

reward policy;<br />

vi) To liaison with “external consultants” for develop<strong>in</strong>g a suitable<br />

system to track, support and monitor <strong>in</strong>dividual performance<br />

and ma<strong>in</strong>ta<strong>in</strong> accountability, and<br />

vii) To review formats for annual performance appraisal (APAR)<br />

for all cadres and suggest mean<strong>in</strong>gful changes to it from<br />

time to time;<br />

(c) Capacity Build<strong>in</strong>g and Strategic Vision Division:<br />

i) To identify tra<strong>in</strong><strong>in</strong>g needs for <strong>of</strong>ficers at all levels and create<br />

a tra<strong>in</strong><strong>in</strong>g needs <strong>in</strong>ventory;<br />

ii) To dissem<strong>in</strong>ate <strong>in</strong>formation regard<strong>in</strong>g <strong>HRD</strong> issues among<br />

<strong>of</strong>ficers and staff;<br />

iii) To coord<strong>in</strong>ate <strong>in</strong>-service tra<strong>in</strong><strong>in</strong>g programmes <strong>in</strong> consultation<br />

with DG, NACEN for <strong>of</strong>ficers and staff <strong>of</strong> the department at<br />

various service <strong>in</strong>tervals (e.g. 6-9 years <strong>of</strong> service, 10-16,<br />

17-19 and 20-30 years <strong>of</strong> service) <strong>in</strong> consultation with tra<strong>in</strong><strong>in</strong>g<br />

<strong>in</strong>stitutions with<strong>in</strong> and outside the country;<br />

iv) To assist the M<strong>in</strong>istry <strong>in</strong> development <strong>of</strong> viable models <strong>of</strong><br />

‘Tra<strong>in</strong><strong>in</strong>g Needs Analysis’, ‘Designs for Tra<strong>in</strong><strong>in</strong>g’ etc, and<br />

6


nom<strong>in</strong>ate <strong>of</strong> <strong>of</strong>ficers for tra<strong>in</strong><strong>in</strong>g based on Tra<strong>in</strong><strong>in</strong>g Needs<br />

Analysis <strong>in</strong> consultation with DG, NACEN;<br />

v) To recommend <strong>of</strong>ficers for foreign tra<strong>in</strong><strong>in</strong>g <strong>in</strong> those areas<br />

which are outside tra<strong>in</strong><strong>in</strong>g programmes be<strong>in</strong>g conducted at<br />

present by NACEN;<br />

vi) To provide support to <strong>CBEC</strong> <strong>in</strong> the management <strong>of</strong><br />

organizational relations <strong>in</strong>clud<strong>in</strong>g vertical relationship (with<strong>in</strong><br />

hierarchy), gender relations and prevention <strong>of</strong> discrim<strong>in</strong>ation<br />

and harassment on the basis <strong>of</strong> sex;<br />

vii) To manage changes for work<strong>in</strong>g <strong>of</strong> field formations under<br />

<strong>CBEC</strong>;<br />

viii) To form a Strategic Vision Group through <strong>in</strong>clusion <strong>of</strong> retired<br />

<strong>of</strong>ficers and outside experts on the subject;<br />

ix) To forecast future developments and suggest changes <strong>in</strong><br />

the organization, personnel management and procedure to<br />

be able to respond to them; and<br />

x) To assist the M<strong>in</strong>istry <strong>in</strong> process<strong>in</strong>g the requests <strong>of</strong> the<br />

<strong>of</strong>ficers and staff for tra<strong>in</strong><strong>in</strong>g programmes under the Domestic<br />

Fund<strong>in</strong>g Scheme <strong>of</strong> the Government <strong>of</strong> India.<br />

(d) Welfare Division:<br />

i) To identify and recommend welfare measures to the <strong>CBEC</strong>;<br />

ii) To process proposals received from field formations for<br />

sanction <strong>of</strong> funds by the Govern<strong>in</strong>g Body <strong>of</strong> the Welfare<br />

Fund;<br />

iii) To coord<strong>in</strong>ate with the <strong>Directorate</strong> <strong>of</strong> Logistics and Pr<strong>in</strong>cipal<br />

CCA’s <strong>of</strong>fice for account<strong>in</strong>g <strong>of</strong> funds to be allocated between<br />

the Welfare Fund and the Special Equipment Fund;<br />

iv) To manage superannuation <strong>of</strong> employees especially<br />

regard<strong>in</strong>g their psychological, emotional and f<strong>in</strong>ancial<br />

aspects (by arrang<strong>in</strong>g tra<strong>in</strong><strong>in</strong>g through NACEN and/ or<br />

outside experts to psychologically prepare the employees<br />

on the verge <strong>of</strong> superannuation for life after retirement from<br />

service and proper management <strong>of</strong> retirement benefits);<br />

v) To prepare and ma<strong>in</strong>ta<strong>in</strong> an <strong>in</strong>ventory <strong>of</strong> specialization areas<br />

and skills <strong>of</strong> retir<strong>in</strong>g <strong>of</strong>ficers, and advise them about explor<strong>in</strong>g<br />

7


opportunities <strong>in</strong> alignment with requirements <strong>of</strong> other<br />

m<strong>in</strong>istries and public sector undertak<strong>in</strong>gs, connected to<br />

their respective fields <strong>of</strong> knowledge and experience; and<br />

vi) To dissem<strong>in</strong>ate <strong>in</strong>formation concern<strong>in</strong>g welfare schemes/<br />

measures be<strong>in</strong>g promoted/ implemented by the <strong>CBEC</strong><br />

among <strong>of</strong>ficers and staff.<br />

(e) Infrastructure Division:<br />

i) To function as ‘nodal authority’ for exam<strong>in</strong>ation and<br />

process<strong>in</strong>g <strong>of</strong> all <strong>in</strong>frastructure proposals received directly<br />

by the Division from field formations and forward them<br />

alongwith its recommendations to the <strong>CBEC</strong>/M<strong>in</strong>istry for<br />

further action;<br />

ii) To consider all issues perta<strong>in</strong><strong>in</strong>g to approval and sanction<br />

for <strong>in</strong>frastructural proposals <strong>in</strong>clud<strong>in</strong>g those for purchase<br />

and disposal <strong>of</strong> land, purchase and disposal <strong>of</strong> build<strong>in</strong>gs,<br />

hir<strong>in</strong>g <strong>of</strong> accommodation and cont<strong>in</strong>uation <strong>of</strong> hir<strong>in</strong>g <strong>of</strong> already<br />

hired space, construction <strong>of</strong> <strong>of</strong>fice and residential build<strong>in</strong>gs,<br />

repair/ma<strong>in</strong>tenance/renovation/ modifications/replacement/<br />

alternations <strong>in</strong> the department’s build<strong>in</strong>gs, residential<br />

complexes etc.,<br />

iii) To account and document the assets <strong>of</strong> <strong>CBEC</strong> through the<br />

creation, ma<strong>in</strong>tenance and regular updation <strong>of</strong> an Asset<br />

Register;<br />

iv) To consolidate and project budgetary requirement for ready<br />

built <strong>of</strong>fice space and residential accommodation for<br />

departmental staff to <strong>CBEC</strong>;<br />

v) To ensure conformity <strong>of</strong> <strong>in</strong>frastructure proposals, (whether<br />

<strong>in</strong> process or sanctioned) with policy guidel<strong>in</strong>es and<br />

adm<strong>in</strong>istrative <strong>in</strong>structions perta<strong>in</strong><strong>in</strong>g to their sanction;<br />

vi) To secure as a l<strong>in</strong>k between the <strong>CBEC</strong> and its field<br />

formations by communicat<strong>in</strong>g the observations/queries/<br />

approvals/sanctions <strong>of</strong> the M<strong>in</strong>istry on the submitted<br />

proposals to the field formations.<br />

8


HUMAN RESOURCES IN <strong>CBEC</strong><br />

AT A GLANCE<br />

GROUP-WISE SANCTIONED STAFF STRENGTH<br />

UNDER <strong>CBEC</strong><br />

(ALL CADRES)<br />

Total Sanctioned Staff Strength: 73091<br />

9


HUMAN RESOURCES IN <strong>CBEC</strong><br />

AT A GLANCE<br />

GROUP-WISE SANCTIONED STAFF UNDER <strong>CBEC</strong><br />

(MAIN-STREAM CADRES)<br />

Total Sanctioned Strength <strong>of</strong> Ma<strong>in</strong> Stream Cadres : 68115<br />

10


HUMAN RESOURCES IN <strong>CBEC</strong><br />

AT A GLANCE<br />

GROUP-WISE SANCTIONED STRENGTH IN<br />

INDIAN REVENUE SERVICE<br />

(CUSTOMS & CENTRAL EXCISE)<br />

Total Sanctioned Strength <strong>of</strong><br />

Indian Revenue Service (Customs & Central Excise)<br />

11


HUMAN RESOURCES<br />

MANAGEMENT<br />

13


F.No.8/61/DB/DOPM/2005<br />

<strong>Directorate</strong> <strong>of</strong> Organization & Personnel Management<br />

Customs & Central Excise<br />

412-A/8, Deep Shikha Build<strong>in</strong>g, Rajendra Place<br />

New delhi-110008<br />

Dated: 12.01.2006<br />

To<br />

All Chief Commissioners, Central Excise.<br />

All Chief Commissioners, Customs.<br />

All Director <strong>General</strong>s, Customs & Central Excise.<br />

All Commsisioners (<strong>in</strong> charge <strong>of</strong> <strong>Directorate</strong>s).<br />

Commissioner, Settlement Commission,<br />

(Delhi/Mumbai/Kolkata/Chennai)<br />

Chief Controller <strong>of</strong> Factories, Gwalior.<br />

Subject: Allotment <strong>of</strong> Centralized Order Number by DOPM<br />

<strong>in</strong> respect <strong>of</strong> issue <strong>of</strong> local transfer/post<strong>in</strong>g/rotation<br />

orders <strong>of</strong> IRS (C&CE) Officers made by various cadre<br />

Controll<strong>in</strong>g Authorities-reg.<br />

It has been decided by the Board that <strong>in</strong> order to ensure that<br />

the <strong>in</strong>formation relat<strong>in</strong>g to local rotation is made available to DOPM,<br />

the Cadre Controll<strong>in</strong>g Authorities would need to obta<strong>in</strong> Centralized<br />

Number from Commissioner, <strong>Directorate</strong> <strong>of</strong> Organization & Personnel<br />

Management, Customs & Central Excise, New Delhi before issu<strong>in</strong>g<br />

local transfer/post<strong>in</strong>g/rotation orders <strong>of</strong> IRS (C&CE) Officers.<br />

2. In accordance with the above decision by the Board, the follow<strong>in</strong>g<br />

procedure has been prescribed:-<br />

(a) Chief Commissioner/Commissioner, Director <strong>General</strong>/<br />

Additional Director <strong>General</strong>, Commissioners-<strong>in</strong>-charge <strong>of</strong><br />

the <strong>Directorate</strong>s (here<strong>in</strong> after referred to as Cadre Controll<strong>in</strong>g<br />

Authority) prior to issue <strong>of</strong> any local transfer/post<strong>in</strong>g/rotation<br />

orders (here-<strong>in</strong> after referred to as local transfer orders) <strong>in</strong><br />

respect <strong>of</strong> IRS (C&CE) <strong>of</strong>ficers under their charge will obta<strong>in</strong><br />

a Centralized Order Number from Commissioner, DOPM.<br />

(b) The request for obta<strong>in</strong><strong>in</strong>g the said Order Number shall be<br />

made over fax addressed to Commissioner, DOPM. A request<br />

can be made up to 3 days <strong>in</strong> advance <strong>of</strong> issue <strong>of</strong> an order.<br />

15


(c) Commissioner, DOPM shall ensure issuance/<br />

communication <strong>of</strong> the Order Number immediately and <strong>in</strong><br />

any case not later than with<strong>in</strong> 24 hrs. <strong>of</strong> the receipt <strong>of</strong> the<br />

fax <strong>in</strong> the follow<strong>in</strong>g three categories.<br />

(i) DOPM/Commissioner/ (No.)/ (Year)<br />

(ii) DOPM/ADC-JC/(No.)/ (Year)<br />

(iii) DOPM/AC_DC/ (No.)/ (Year)<br />

(d) If felt necessary, Cadre Controll<strong>in</strong>g Authority may also<br />

mention their own Order Number <strong>in</strong> the follow<strong>in</strong>g manner<br />

below the Centralized order Number.<br />

DOPM/COMM/ /…………<br />

/ NO. / YEAR �(Local Order No.)<br />

e) After obta<strong>in</strong><strong>in</strong>g the centralized Order Number and issuance<br />

<strong>of</strong> the Order, a copy there<strong>of</strong> shall be sent immediately but<br />

not later than 24 hrs. from the issuance <strong>of</strong> the same to the<br />

Commissioner (DOPM) on fax number 011-25729871.<br />

(f) The Scheme will be effective from 1st February, 2006<br />

onwards.<br />

3. Pr<strong>in</strong>cipal Chief Controller <strong>of</strong> Accounts, <strong>CBEC</strong>, New Delhi is also<br />

be<strong>in</strong>g requested to direct all the PAOs <strong>of</strong> Central Board <strong>of</strong> Excise<br />

& Customs, not to draw the salary <strong>of</strong> IRS (C&CE) Officers, who<br />

have been transferred/posted/rotated locally by the Jurisdictional<br />

Cadre Controll<strong>in</strong>g Authorities, without the Centralized Order<br />

Number <strong>in</strong> the format prescribed <strong>in</strong> preced<strong>in</strong>g para.<br />

4. Receipt <strong>of</strong> this letter may please be acknowledged by name to<br />

Praveen Ja<strong>in</strong>, Commissioner, DOPM, New Delhi.<br />

16<br />

-Sd-<br />

(Chitra Saha)<br />

Member (P&V)


Copy to:<br />

Pr<strong>in</strong>cipal Chief Controller <strong>of</strong> Accounts,<br />

Central Board <strong>of</strong> Excise & Customs,<br />

A.G.C.R. Build<strong>in</strong>g (I floor), New Delhi.<br />

It is requested that necessary directions may please be issued<br />

to all PAOs on <strong>CBEC</strong> with reference to para 3 <strong>of</strong> the letter.<br />

17<br />

-Sd-<br />

(Chitra Saha)<br />

Member (P&V)


D.O. F.No. 8/5/DB/DOPM/2007-Part-II<br />

Government <strong>of</strong> India<br />

M<strong>in</strong>istry <strong>of</strong> F<strong>in</strong>ance<br />

Department <strong>of</strong> Revenue<br />

Central Board <strong>of</strong> Excise & Customs<br />

To Dated: 25 th August, 2008<br />

All Chief Commissioners<br />

All Directors <strong>General</strong><br />

All Commissioners (<strong>in</strong> charge <strong>of</strong> <strong>Directorate</strong>s)<br />

Commissioner, Settlement Commission/Delhi/Mumbai<br />

Kolkata/Chennai<br />

Chief Controller <strong>of</strong> Factories, Gwalior,<br />

Narcotics Commissioner, Gwalior.<br />

Subject: Regard<strong>in</strong>g Review <strong>of</strong> HOP <strong>of</strong> Group ‘A’ <strong>of</strong>ficers as<br />

available on Departmental website.<br />

As you are aware, the History <strong>of</strong> Post<strong>in</strong>gs <strong>of</strong> all the <strong>of</strong>ficers <strong>of</strong> IRS<br />

(C&CE) is available at http://www.f<strong>in</strong>m<strong>in</strong>.nic.<strong>in</strong>/<strong>in</strong>dex.asp for view<strong>in</strong>g<br />

by the concerned <strong>of</strong>ficers. These HOPs have been compiled on the<br />

basis <strong>of</strong> records ma<strong>in</strong>ta<strong>in</strong>ed at DOPM. Most <strong>of</strong> the HOPs have been<br />

duly certified by concerned Head <strong>of</strong> the Department on the basis <strong>of</strong><br />

service record. However, <strong>of</strong>ten representations are received seek<strong>in</strong>g<br />

modification <strong>in</strong> the HOP. Accord<strong>in</strong>gly, it has been decided that all<br />

<strong>of</strong>ficers should <strong>in</strong>dividually review their HOP on the website, and <strong>in</strong><br />

case, any modification is required, they should make a<br />

representation, which should <strong>in</strong>clude necessary certificate from the<br />

HOD <strong>in</strong> respect <strong>of</strong> proposed changes. The time limit for mak<strong>in</strong>g<br />

such Representation has been fixed at 15.09.2008, and <strong>in</strong> all<br />

cases where no representation is received, it shall be presumed<br />

that available details on Departmental website regard<strong>in</strong>g HOP are<br />

correct. After 15.09.2008, no representation request<strong>in</strong>g change <strong>in</strong><br />

HOP shall be enterta<strong>in</strong>ed.<br />

2. You are requested to <strong>in</strong>form all group ‘A’ [IRS (C&CE)] <strong>of</strong>ficers<br />

work<strong>in</strong>g <strong>in</strong> your charge <strong>of</strong> the decision <strong>in</strong> this regard. In case, any<br />

<strong>of</strong>ficer has difficulty <strong>in</strong> access<strong>in</strong>g his HOP due to requirement <strong>of</strong><br />

18


details like User ID and Password, he may send<br />

communication to Commissioner, DOPM through his<br />

Controll<strong>in</strong>g <strong>of</strong>ficer by Fax/Speed Post or by e-mail<br />

at:dopm@rediffmail.com.<br />

19<br />

-Sd-<br />

(P.C. Jha)<br />

Chairman (<strong>CBEC</strong>)


PROFORMA CONTAINING THE DETAILS<br />

OF GROUP ‘A’ OFFICERS<br />

PART – I (PERSONAL DETAILS)<br />

S.No. FULL NAME OF THE OFFICER SH./SMT./MS.<br />

1 NAME<br />

2 DATE OF BIRTH (dd/mm/yy)<br />

3 SEX (Male/Female)<br />

4 CATEGORY (SC/ST/OBC/<strong>General</strong>)<br />

5 EDUCATIONAL QUALIFICATION (With Subjects)<br />

6 LANGUAGES KNOWN FLUENTLY<br />

7 MARITAL STATUS<br />

8 NAME OF SPOUSE<br />

9 PROFESSION OF SPOUSE<br />

10 HOME TOWN<br />

11 HOME STATE<br />

12 DATE OF JOINING GROUP ‘A’ SERVICE<br />

13 BATCH TO WHICH THE OFFICER BELONGS<br />

14 CADRE TO WHICH THE OFFICER BELONGS<br />

(DR/PC/PE/PA)*<br />

15 IF PROMOTED FROM GROUP ‘B’ (1) Last with<br />

station (2) Name <strong>of</strong> parent Customs<br />

House/Commissionerate<br />

16 PRESENT RANK/DESIGNATION<br />

17 DATE OF JOINING PRESENT RANK<br />

18 PRESENT RESIDENTIAL ADDRESS<br />

(with name <strong>of</strong> State)<br />

19 FIELD OF SPECIALISATION, IF ANY<br />

20 APTITUDE FOR ANY FIELD<br />

21 REMARKS, IF ANY<br />

*DR=Direct Recruit, PC=Promotee from Supdt., Cus. (Prev.), PE=Promotee from<br />

Supdt. (C&CE), PA= Promotee from Appraisers<br />

20


Name <strong>of</strong> the Officer<br />

PART – II<br />

(POSTING/TRAINING/LONG LEAVE DETAILS<br />

HISTORY OF POSTING AS GROUP ‘A’<br />

S.No. Rank/Post Held Commissionerate/<strong>Directorate</strong> Station From To<br />

Note :1. Customs Overseas Intelligence Network (COIN) Post<strong>in</strong>gs, if any, should<br />

be shown as COIN Post<strong>in</strong>g aga<strong>in</strong>st Commissionerate/<strong>Directorate</strong> column.<br />

2. Probation period <strong>in</strong> respect <strong>of</strong> Direct Recruit IRS (C&CE) <strong>of</strong>ficers (as Probationer)<br />

should be shown under Tra<strong>in</strong><strong>in</strong>g Details.<br />

HISTORY OF POSTING AS GROUP “B’/”C’<br />

(FOR PROMOTEE OFFICERS ONLY)<br />

S.No. Post Held Commissionerate/<strong>Directorate</strong> Station From To<br />

TRAINING DETAILS<br />

S.No. Course Details Conducted by (with Station) Period In India<br />

or<br />

From To Abroad<br />

21


DETAILS OF LONG LEAVE, IF ANY<br />

S.No. Nature <strong>of</strong> leave Period<br />

22<br />

From To<br />

The particulars given above are verified and found correct as per service<br />

record.<br />

Signature <strong>of</strong> Chief Commissioner/Director <strong>General</strong> with <strong>of</strong>fice seal<br />

Name <strong>of</strong> Officer:<br />

Date: Designation:


Government <strong>of</strong> India<br />

M<strong>in</strong>istry <strong>of</strong> F<strong>in</strong>ance<br />

Department <strong>of</strong> Revenue<br />

Central Board <strong>of</strong> Excise & Customs<br />

<strong>Directorate</strong> <strong>General</strong> <strong>of</strong> Human Resource Development<br />

409/8, Deep Shikha, Rajendra Place,<br />

New Delhi – 110008<br />

F.No. 8/56/<strong>HRD</strong> (HRM)/2010 Dated: 21st September, 2010<br />

To,<br />

All the Chief Commissioners <strong>of</strong> Customs & Central Excise<br />

All the Directors <strong>General</strong> under <strong>CBEC</strong><br />

Subject: Formulation <strong>of</strong> Long Term Human Resource Plan<br />

for the Department<br />

Madam/ Sir,<br />

Dur<strong>in</strong>g the Annual Chief Commissioner’s Conference held on<br />

15-16th June, 2010, Hon’ble F<strong>in</strong>ance M<strong>in</strong>ister <strong>in</strong> his address to the<br />

Conference emphasized the need for hav<strong>in</strong>g a long term <strong>human</strong><br />

<strong>resource</strong> plan <strong>in</strong> the Department <strong>of</strong> Customs & Central Excise. In<br />

view <strong>of</strong> the aforesaid observations, the Member (P&V), <strong>CBEC</strong>, vide<br />

D.O.F.No. 401/160/2010-Cus. III dated 10th September, 2010, has<br />

directed this <strong>Directorate</strong> to formulate a Long Term Human Resource<br />

Plan (here<strong>in</strong>after LTHRP) for the Department.<br />

2.1 In view context, it is observed that a LTHRP would have to<br />

necessarily <strong>in</strong>corporate the follow<strong>in</strong>g key components:<br />

• <strong>HRD</strong> Vision and Mission Statement.<br />

• Functional Autonomy to the Board for creation <strong>of</strong> new posts/<br />

diversion <strong>of</strong> exist<strong>in</strong>g posts from one formation to another as<br />

per the functional requirements <strong>of</strong> the Field formations.<br />

23


• Address<strong>in</strong>g the issues related to legitimate aspirations <strong>of</strong><br />

the <strong>of</strong>ficers and staff <strong>in</strong>clud<strong>in</strong>g Cadre Restructur<strong>in</strong>g.<br />

• Formulation <strong>of</strong> Policies for Transfer/ Placement <strong>of</strong> <strong>of</strong>ficers<br />

and staff.<br />

• Capacity Build<strong>in</strong>g and Skill Development.<br />

• Formulation <strong>of</strong> Recruitment and Promotion Plans.<br />

• Updation <strong>of</strong> Recruitment Rules for various grades.<br />

• Regular Publication <strong>of</strong> Seniority Lists <strong>in</strong> all the grades by<br />

concerned authorities.<br />

• Dispute Resolution Mechanism <strong>in</strong>clud<strong>in</strong>g alternate methods<br />

to avoid service litigation.<br />

• Provision for Performance Appraisal & Reward.<br />

• Preventive & Punitive Vigilance.<br />

• Web-enabled Communication and Knowledge-shar<strong>in</strong>g with<br />

<strong>of</strong>ficers & staff<br />

• Dissem<strong>in</strong>ation and adoption <strong>of</strong> best HR policies.<br />

• Provid<strong>in</strong>g ergonomic work environment.<br />

• Welfare Measures.<br />

2.2 Further, the process <strong>of</strong> formulation <strong>of</strong> the said Long Term Human<br />

Resource Plan has to necessarily <strong>in</strong>volve consultations with all<br />

the follow<strong>in</strong>g stakeholders:-<br />

(a) The Board along with various adm<strong>in</strong>istrative sections deal<strong>in</strong>g<br />

with Human Resource <strong>in</strong> the Board.<br />

(b) Senior leadership with<strong>in</strong> the Department i.e. the Chief<br />

Commissioners<br />

(c) More than 73000 sanctioned workforce <strong>of</strong> the Department<br />

represented by their respective associations/ federations,<br />

duly recognized by the Board.<br />

3.0 Accord<strong>in</strong>gly, it is requested that the LTHRP, its aims & objectives,<br />

roadmap and process components to achieve the objectives<br />

may k<strong>in</strong>dly be formulated <strong>in</strong> consultation with the Commissioners<br />

under your respective charge. DG<strong>HRD</strong> is separately address<strong>in</strong>g<br />

24


the <strong>of</strong>ficers and staff associations duly recognized by the M<strong>in</strong>istry<br />

for obta<strong>in</strong><strong>in</strong>g their views on the issue. However, the <strong>of</strong>ficers and<br />

staff associations may also k<strong>in</strong>dly be taken onboard at local<br />

level for ascerta<strong>in</strong><strong>in</strong>g their concerns and priorities on the issue,<br />

while formulat<strong>in</strong>g the LTHRP. The LTHRPs so formulated at Zonal/<br />

<strong>Directorate</strong> <strong>General</strong> level may be sent to this <strong>Directorate</strong> for<br />

their <strong>in</strong>tegration <strong>in</strong>to one comprehensive report for whole <strong>of</strong> the<br />

Department for submission to the Board for consideration and<br />

further necessary action.<br />

The matter my k<strong>in</strong>dly be accorded ‘Top Priority’.<br />

25<br />

Yours Faithfully,<br />

-Sd-<br />

(M.S. Arora)<br />

Additional Director <strong>General</strong> (HRM)


ALL INDIA TRANSFER POLICY FOR IRS (CUSTOMS &<br />

CENTRAL EXCISE) GROUP ‘A’ OFFICERS<br />

TRANSFER/ PLACEMENT POLICY FOR GROUP ‘A’<br />

OFFICERS OF THE INDIAN REVENUE SERVICE<br />

(C & CE)<br />

1.0 INTRODUCTION<br />

1.1 The M<strong>in</strong>istry <strong>of</strong> F<strong>in</strong>ance has taken major <strong>in</strong>itiatives for tax<br />

reforms, <strong>in</strong>clud<strong>in</strong>g reform <strong>of</strong> tax adm<strong>in</strong>istration with an<br />

emphasis on reduc<strong>in</strong>g <strong>in</strong>ter-face between the tax payers<br />

and adm<strong>in</strong>istration; impart<strong>in</strong>g greater transparency and<br />

m<strong>in</strong>imiz<strong>in</strong>g discretion so as to ensure efficiency and<br />

recognition <strong>of</strong> merit and honesty.<br />

1.2 The successful implementation <strong>of</strong> tax reforms depends on<br />

the efficiency <strong>of</strong> the delivery system. A significant contributor<br />

to the effectiveness <strong>of</strong> the adm<strong>in</strong>istrative mach<strong>in</strong>ery is a<br />

credible <strong>human</strong> <strong>resource</strong> development policy, which <strong>of</strong>fers<br />

opportunities for excellence and career advancement through<br />

a proper placement strategy.<br />

1.3 The exist<strong>in</strong>g placement policy has been <strong>in</strong> place for over a<br />

decade. Based on the experience <strong>of</strong> its implementation, a<br />

review <strong>of</strong> the present system <strong>of</strong> transfers and post<strong>in</strong>gs was<br />

carried out. Accord<strong>in</strong>gly, a new Transfer/Placement Policy<br />

(here<strong>in</strong> after referred to as the Transfer Policy) for Group ‘A’<br />

Officers <strong>of</strong> IRS (C&CE) has been formulated. The new<br />

transfer/ placement policy shall come <strong>in</strong>to effect from 1st<br />

April, 2005.<br />

2.0 SALIENT FEATURES OF THIS TRANSFER POLICY<br />

2.1 The salient features <strong>of</strong> this Transfer Policy are as follows:<br />

a) All transfer and post<strong>in</strong>gs <strong>of</strong> Group ‘A’ <strong>of</strong>ficers <strong>of</strong> IRS<br />

(C&CE) shall be effected by the Board/ Placement<br />

Committee or on their recommendation as stated<br />

here<strong>in</strong>after;<br />

b) The Transfer policy has been formulated for <strong>of</strong>ficers at<br />

different levels;<br />

26


c) All stations have been categorized <strong>in</strong> three classes and<br />

tenure <strong>of</strong> stay <strong>in</strong> different classes <strong>of</strong> station has been<br />

prescribed;<br />

d) All posts have been divided <strong>in</strong>to two categories, namely,<br />

Sensitive and Non- Sensitive;<br />

e) All posts have been categorized as field and non-field<br />

posts.<br />

f) Guidel<strong>in</strong>es for deal<strong>in</strong>g with different types <strong>of</strong><br />

“compassionate grounds” cases have been laid down”.<br />

g) All annual transfer orders shall be normally issued by<br />

30th April and, <strong>in</strong> any case, not later than 31st May <strong>of</strong><br />

the year.<br />

2.2 A correct and complete database is a s<strong>in</strong>e qua non for<br />

operationalis<strong>in</strong>g the Placement Policy. <strong>CBEC</strong> shall ensure<br />

that the database conta<strong>in</strong><strong>in</strong>g the pr<strong>of</strong>iles <strong>of</strong> all Group ‘A’<br />

<strong>of</strong>ficers is regularly updated.<br />

2.3 All grievances aris<strong>in</strong>g out <strong>of</strong> the implementation <strong>of</strong> this<br />

Transfer Policy shall be addressed <strong>in</strong> accordance with the<br />

guidel<strong>in</strong>es issued by the Department <strong>of</strong> Personnel & Tra<strong>in</strong><strong>in</strong>g,<br />

only after the <strong>of</strong>ficer has jo<strong>in</strong>ed his new assignment.<br />

2.4 This Transfer Policy shall not be applicable to the transfer<br />

<strong>of</strong> Chief Commissioners/ Directors <strong>General</strong>.<br />

3.0 THE BOARD/ PLACEMENT COMMITTEE:<br />

3.1 The Board will recommend proposals for post<strong>in</strong>g <strong>of</strong> Chief<br />

Commissioners/ Directors <strong>General</strong> and Commissioners for<br />

approval <strong>of</strong> the Government i.e. F<strong>in</strong>ance M<strong>in</strong>ister through<br />

Revenue Secretary and M<strong>in</strong>ister <strong>of</strong> State (Revenue). Jo<strong>in</strong>t<br />

Secretary (Adm<strong>in</strong>istration), <strong>CBEC</strong> will serve as Secretary<br />

to the Board for this purpose.<br />

3.2 The Placement Committee will be the f<strong>in</strong>al authority for<br />

transfer <strong>of</strong> <strong>of</strong>ficers below the rank <strong>of</strong> Commissioner, provided<br />

the case falls with<strong>in</strong> the purview <strong>of</strong> the exist<strong>in</strong>g guidel<strong>in</strong>es.<br />

After the proposals are drawn up and approved by the Board,<br />

the Chairman shall consult MOS (R) before giv<strong>in</strong>g effect to<br />

the transfer proposals. Approval <strong>of</strong> the Government will be<br />

27


equired <strong>in</strong> case a deviation from the exist<strong>in</strong>g guidel<strong>in</strong>es<br />

has to be made.<br />

3.3 The Placement Committee shall consist <strong>of</strong> the follow<strong>in</strong>g:<br />

a) Chairman;<br />

b) Member (Personnel & Adm<strong>in</strong>istration);<br />

c) One Member <strong>of</strong> <strong>CBEC</strong> to be nom<strong>in</strong>ated, <strong>in</strong> rotation, by<br />

the Chairman <strong>of</strong> the Board for a period <strong>of</strong> six months;<br />

and<br />

d) Jo<strong>in</strong>t Secretary (Admn.) posted <strong>in</strong> <strong>CBEC</strong> as its Member-<br />

Secretary.<br />

3.4 The m<strong>in</strong>utes <strong>of</strong> the meet<strong>in</strong>g <strong>of</strong> the Board/Placement<br />

Committee shall be drawn up and approved by all Members<br />

with<strong>in</strong> 24 hours <strong>in</strong> a meet<strong>in</strong>g (not by circulation). These<br />

must be approved by the competent authority with<strong>in</strong> thirty<br />

days.<br />

4.0 TRANSFER POLICY FOR OFFICERS AT DIFFERENT LEVELS<br />

4.1 In case <strong>of</strong> Commissioners and Chief Commissioners/<br />

Directors <strong>General</strong>, the Board will recommend both the station<br />

<strong>of</strong> post<strong>in</strong>g and the specific charge.<br />

4.2 Officers below the rank <strong>of</strong> Commissioner will be placed at<br />

the disposal <strong>of</strong> the Chief Commissioner/ Director <strong>General</strong><br />

concerned, for further deployment. While consider<strong>in</strong>g the<br />

<strong>of</strong>ficers for further deployment, the Chief Commissioner/<br />

Director <strong>General</strong> shall keep <strong>in</strong> m<strong>in</strong>d the old cycle <strong>of</strong> post<strong>in</strong>g<br />

<strong>of</strong> the said <strong>of</strong>ficer, consider<strong>in</strong>g which the Board has placed<br />

that <strong>of</strong>ficer at their disposal.<br />

4.3 The normal practice is transfer on promotion. In <strong>in</strong>dividual<br />

cases, this may give rise to hardship. Hence, this may be<br />

decided by the Board/Placement Committee. For this<br />

purpose, the grant <strong>of</strong> Senior Time Scale/Non Functional<br />

Selection Grade shall not be treated as promotion.<br />

4.4 Directly recruited/newly promoted Group ‘A’ <strong>of</strong>ficers shall<br />

be given <strong>in</strong>tensive tra<strong>in</strong><strong>in</strong>g <strong>in</strong> accountancy for a period <strong>of</strong> 2-<br />

3 months dur<strong>in</strong>g the period <strong>of</strong> probation/upon promotion.<br />

Upon completion <strong>of</strong> tra<strong>in</strong><strong>in</strong>g, directly recruited <strong>of</strong>ficers shall<br />

28


e normally posted to a class ‘A’ station, whereas the <strong>of</strong>ficers<br />

promoted from Group ‘B’ to Group ‘A’ shall, on promotion,<br />

be transferred out <strong>of</strong> the station <strong>in</strong> which they were previously<br />

work<strong>in</strong>g, unless the balance service is less than three years.<br />

Further, <strong>in</strong> view <strong>of</strong> the sensitive nature <strong>of</strong> the job, Appraisers,<br />

on or after promotion to the post <strong>of</strong> Assistant Commissioner,<br />

will not cont<strong>in</strong>ue to rema<strong>in</strong> posted <strong>in</strong> the Commissionerate<br />

which exercised jurisdiction over the Customs House on<br />

whose cadre they were orig<strong>in</strong>ally borne.<br />

4.5 As far as possible, an <strong>of</strong>ficer shall spend the first n<strong>in</strong>e years<br />

<strong>of</strong> his service on field posts. All posts <strong>in</strong> the<br />

Commissionerates <strong>of</strong> Customs, Central Excise, Service Tax<br />

and the <strong>Directorate</strong>s <strong>of</strong> Revenue Intelligence and Central<br />

Excise Intelligence have been categorized as field posts.<br />

Officers upto and <strong>in</strong>clud<strong>in</strong>g the rank <strong>of</strong> Commissioners shall<br />

ord<strong>in</strong>arily be posted on field assignments for at least 5, 3<br />

and 2 years respectively, <strong>in</strong> each <strong>of</strong> the first 3 decades <strong>of</strong><br />

their career respectively. Dur<strong>in</strong>g the first six years, the <strong>of</strong>ficer<br />

shall not ord<strong>in</strong>arily be given a post<strong>in</strong>g outside the department<br />

or sent on a deputation, and should be given exposure <strong>in</strong><br />

Central Excise, Service Tax and Customs branches, as far<br />

as possible. After complet<strong>in</strong>g six years <strong>of</strong> service, an <strong>of</strong>ficer<br />

may be posted to the Board as an Under Secretary.<br />

4.6 As far as possible, the senior-most <strong>of</strong>ficer may be posted<br />

as the Executive Commissioner. However, once posted, a<br />

Commissioner will not be moved out <strong>of</strong> the executive charge<br />

merely because an <strong>of</strong>ficer senior to him has replaced the<br />

hitherto junior non-executive Commissioner at that station.<br />

4.7 The <strong>of</strong>ficers will, as far as possible, be rotated between the<br />

Customs and Central Excise branches every two years and<br />

adequate experience <strong>in</strong> Service Tax branch will also be<br />

ensured as far as possible. This shall be done after the<br />

Annual Transfers have been affected. At stations where there<br />

are separate Chief Commissioners <strong>of</strong> Central Excise and<br />

Customs, a committee <strong>of</strong> all such Chief Commissioners<br />

shall collectively decide on the rotation between the two<br />

branches at that station. At other stations, local rotation<br />

will be done jo<strong>in</strong>tly by the Chief Commissioners who<br />

exercise control over the posts located at that station.<br />

29


5.0 CLASSIFICATION OF STATIONS, FIXATION OF TENURES<br />

OF POSTING AND ROTATION BETWEEN THEM<br />

5.1 The various stations where Group ‘A’ <strong>of</strong>ficers may be posted<br />

have been categorized as Class ‘A’, Class ‘B’ and Class<br />

‘C’ [Annexure I-III]. Such categorization is based on the<br />

tw<strong>in</strong> criteria <strong>of</strong> revenue collection and the number <strong>of</strong><br />

Commissioner-level posts at a station.<br />

5.2 The categorization <strong>of</strong> stations may be changed by the Board<br />

with the approval <strong>of</strong> the Government.<br />

5.3 The States <strong>in</strong> the country have been divided <strong>in</strong>to 5 areas,<br />

viz. East, West, North, South and Central [Annexure-IV].<br />

An <strong>of</strong>ficer shall not serve <strong>in</strong> an ‘area’ for more than a total <strong>of</strong><br />

14 years (here<strong>in</strong>after referred to as a cycle) dur<strong>in</strong>g his entire<br />

tenure up to and <strong>in</strong>clud<strong>in</strong>g the rank <strong>of</strong> Commissioner, <strong>of</strong><br />

which tenure <strong>in</strong> an ‘A’ station shall be for a maximum <strong>of</strong> 8<br />

years. The tenure shall not be less than four years <strong>in</strong> a<br />

Class ‘B’ station and not less than two years <strong>in</strong> a Class ‘C’<br />

station. The tenure <strong>of</strong> post<strong>in</strong>g <strong>in</strong> Customs Overseas<br />

Intelligence Network (COIN) shall not exceed three years.<br />

A stay <strong>of</strong> more than n<strong>in</strong>e months <strong>in</strong> a station (to be computed<br />

as on 31st December <strong>of</strong> the previous year) will be treated<br />

as a complete year, and the length <strong>of</strong> the period <strong>of</strong> stay<br />

shall be counted from the date <strong>of</strong> jo<strong>in</strong><strong>in</strong>g. An <strong>of</strong>ficer posted<br />

<strong>in</strong> Class ‘A’ or ‘B’ station can opt to move to a lower category<br />

station after he has completed at least half his tenure <strong>in</strong><br />

that station.<br />

5.4 An <strong>of</strong>ficer shall be rotated between the three different classes<br />

<strong>of</strong> stations. After complet<strong>in</strong>g one cycle <strong>of</strong> post<strong>in</strong>g, the <strong>of</strong>ficer<br />

shall be moved to another area. Further, as far as possible,<br />

an <strong>of</strong>ficer shall serve <strong>in</strong> at least two ‘Areas’ <strong>of</strong> the country,<br />

viz. North, South, East, West and Central dur<strong>in</strong>g his career<br />

upto and <strong>in</strong>clud<strong>in</strong>g the rank <strong>of</strong> Commissioner. It may be<br />

clarified that an <strong>of</strong>ficer can be posted from a Class ‘A’ station<br />

to a Class ‘B’ or Class ‘C’ station (not necessarily <strong>in</strong> that<br />

order) <strong>in</strong> any other area and vice versa, provided that if he<br />

had been posted <strong>in</strong> that area earlier, a m<strong>in</strong>imum period <strong>of</strong> 2<br />

years should have elapsed before he can be posted aga<strong>in</strong><br />

to the same area (called “cool<strong>in</strong>g <strong>of</strong>f period”).<br />

30


5.5 All post<strong>in</strong>gs <strong>in</strong> the Board and deputation to technical posts<br />

<strong>in</strong> the Department <strong>of</strong> Revenue, Central Economic<br />

Intelligence Bureau (CEIB), Enforcement <strong>Directorate</strong>,<br />

Authority for Advance Rul<strong>in</strong>gs (AAR), Competent Authorities<br />

(CAs), Appellate Tribunal for Forfeited Property (ATFP),<br />

Customs, Excise and Service Tax Tribunal (CESTAT),<br />

Settlement Commission [and all <strong>Directorate</strong>s (exclud<strong>in</strong>g<br />

<strong>Directorate</strong> <strong>of</strong> Revenue Intelligence and Central Excise<br />

Intelligence)] shall not count towards calculation <strong>of</strong> stay at<br />

a particular station/area but may be so counted at the option<br />

<strong>of</strong> the <strong>of</strong>ficer. However, an <strong>of</strong>ficer who has been on deputation<br />

to any one <strong>of</strong> the aforesaid bodies shall not ord<strong>in</strong>arily be<br />

considered for another deputation to any <strong>of</strong> the aforesaid<br />

organizations. [The tenure <strong>of</strong> post<strong>in</strong>g <strong>in</strong> a particular<br />

<strong>Directorate</strong> shall not exceed 5 years].<br />

5.6 The total tenure <strong>of</strong> an <strong>of</strong>ficer <strong>in</strong> all ‘A’ Stations (comb<strong>in</strong>ed),<br />

dur<strong>in</strong>g his entire tenure up to and <strong>in</strong>clud<strong>in</strong>g the rank <strong>of</strong><br />

Commissioner, shall not exceed 16 years (exclud<strong>in</strong>g the<br />

exempted post<strong>in</strong>gs <strong>in</strong>dicated <strong>in</strong> Para-5.5 above) and shall<br />

be not exceed 22 years (<strong>in</strong>clud<strong>in</strong>g all the exempted post<strong>in</strong>g<br />

<strong>in</strong>dicated <strong>in</strong> para-5.5 above as also the tenure <strong>of</strong> Central<br />

Deputation to other M<strong>in</strong>istries/Departments referred <strong>in</strong> para-<br />

6 below). However, the length <strong>of</strong> stay <strong>of</strong> an <strong>of</strong>ficer <strong>in</strong> one or<br />

more ‘A’ stations cont<strong>in</strong>uously, without a post<strong>in</strong>g <strong>in</strong> a ‘B’ or<br />

‘C’ Station, shall not exceed 14 years.<br />

5.7 In order to encourage <strong>of</strong>ficers to seek post<strong>in</strong>gs <strong>in</strong> Class ‘C’<br />

station, the Government shall sanction:<br />

a) At least one vehicle for <strong>of</strong>fice use <strong>in</strong> every Class ‘C’<br />

station irrespective <strong>of</strong> the level <strong>of</strong> the <strong>of</strong>ficer head<strong>in</strong>g<br />

the <strong>of</strong>fice; and<br />

b) 100 per cent hous<strong>in</strong>g facilities at the Officer level to the<br />

extent possible.<br />

5.8 The start<strong>in</strong>g po<strong>in</strong>t for comput<strong>in</strong>g the stay <strong>in</strong> Class ‘A’, ‘B’ or<br />

‘C’ station shall be the date <strong>of</strong> jo<strong>in</strong><strong>in</strong>g at the station.<br />

5.9 The <strong>of</strong>ficers after complet<strong>in</strong>g their tenure <strong>in</strong> North Eastern<br />

Region (Assam, Sikkim, Meghalaya, Mizoram, Manipur,<br />

Nagaland, Arunachal Pradesh and Tripura), Jammu and<br />

31


Kashmir, NACEN and its RTIs and Vigilance <strong>Directorate</strong><br />

and CESTAT will get preference <strong>in</strong> post<strong>in</strong>g to stations <strong>of</strong><br />

their choice.<br />

5.10 When a certa<strong>in</strong> number <strong>of</strong> <strong>of</strong>ficers are due for mov<strong>in</strong>g out <strong>of</strong><br />

a station to a new station or by local rotation to new post<strong>in</strong>gs<br />

<strong>in</strong> the same station for the reason <strong>of</strong> hav<strong>in</strong>g completed their<br />

tenure, but cannot be so moved due to <strong>in</strong>adequate number<br />

<strong>of</strong> vacancies available, the <strong>of</strong>ficer who has served for longer<br />

periods will be moved first.<br />

5.11 The station <strong>of</strong> the post<strong>in</strong>g will be taken as the actual place<br />

where an <strong>of</strong>ficer is posted and not head quarters <strong>of</strong><br />

Commissionerate/<strong>Directorate</strong> to which the <strong>of</strong>ficer is posted.<br />

6. Deputation <strong>of</strong> <strong>of</strong>ficers under Central Staff<strong>in</strong>g Scheme and<br />

under non- Central Staff<strong>in</strong>g Schemes outside the<br />

Department <strong>of</strong> Revenue.<br />

6.1 An <strong>of</strong>ficer may be allowed to go on deputation outside the<br />

Department for not more than two terms <strong>in</strong> his entire career.<br />

However, each term <strong>of</strong> deputation shall not exceed 6 years<br />

and the total tenure <strong>of</strong> both the deputations shall not under<br />

any circumstances exceed 10 years.”<br />

6.2 The period <strong>of</strong> deputation outside the Department shall be<br />

excluded for count<strong>in</strong>g towards stay <strong>in</strong> the ‘station’ and ‘area’<br />

tenures <strong>of</strong> the <strong>of</strong>ficer. However, the same shall be counted if<br />

the <strong>of</strong>ficer so desires.<br />

6.3 There shall be a cool<strong>in</strong>g <strong>of</strong>f period <strong>of</strong> 3 years after completion<br />

<strong>of</strong> each period <strong>of</strong> deputation. Dur<strong>in</strong>g the cool<strong>in</strong>g <strong>of</strong>f period,<br />

the <strong>of</strong>ficer will be posted to a location other than the station<br />

<strong>in</strong> which he had been work<strong>in</strong>g while on deputation. Provided,<br />

<strong>in</strong> cases <strong>in</strong> which the <strong>of</strong>ficer has not completed his<br />

permissible tenure <strong>in</strong> that station, the Board may consider<br />

post<strong>in</strong>g him <strong>in</strong> any assignment <strong>in</strong> that location accord<strong>in</strong>g to<br />

adm<strong>in</strong>istrative need.<br />

6.4 After return from deputation Delhi/Mumbai stations, the<br />

<strong>of</strong>ficer shall ord<strong>in</strong>arily be posted to a different station for a<br />

m<strong>in</strong>imum period <strong>of</strong> 2 years. If he is seen to have worked<br />

predom<strong>in</strong>antly <strong>in</strong> ‘A’ station, he shall <strong>in</strong>variably be posted<br />

to ‘B’ or ‘C’ stations. After 2 years <strong>of</strong> such post<strong>in</strong>g <strong>in</strong> ‘B’ and<br />

32


‘C’ stations, the <strong>of</strong>ficer could be considered for post<strong>in</strong>g <strong>in</strong><br />

Delhi/Mumbai or any other ‘A’ Stations <strong>in</strong> accordance with<br />

the transfer norms and availability <strong>of</strong> vacancy.<br />

6.5 Requests from State Governments/Central M<strong>in</strong>istries/<br />

Department/Organizations ask<strong>in</strong>g for particular <strong>of</strong>ficers by<br />

name shall not be enterta<strong>in</strong>ed. In all such cases, where<br />

there is a request for an <strong>of</strong>ficer <strong>of</strong> the Department, the Board<br />

shall first consider whether it is adm<strong>in</strong>istratively feasible to<br />

release an <strong>of</strong>ficer on deputation. If it is found that it is<br />

adm<strong>in</strong>istratively convenient, the <strong>of</strong>fer will be circulated to all<br />

<strong>of</strong>ficers and will<strong>in</strong>gness for deputation <strong>in</strong>vited. A panel <strong>of</strong><br />

shortlisted <strong>of</strong>ficers will be forwarded and the approval <strong>of</strong> the<br />

competent authority to the concerned Department or<br />

Organization to select an <strong>of</strong>ficer.<br />

7. CATEGORISATION OF POSTS INTO SENSITIVE AND<br />

NONSENSITIVE:<br />

7.1 All posts <strong>in</strong> <strong>CBEC</strong> have been classified <strong>in</strong>to sensitive and<br />

non-sensitive with the approval <strong>of</strong> the Government:<br />

[Annexure-V]<br />

7.2 Ord<strong>in</strong>arily, the tenure <strong>of</strong> an <strong>of</strong>ficer on a sensitive post shall<br />

be two to three years at one stretch.<br />

8 POSTINGS IN DIRECTORATES OF REVENUE<br />

INTELLIGENCE, CENTRAL EXCISE INTELLIGENCE,<br />

VIGILANCE AND SYSTEMS(<strong>CBEC</strong>)<br />

8.1 In the <strong>Directorate</strong>s <strong>of</strong> Revenue Intelligence, Central Excise<br />

Intelligence, Vigilance and Systems, the respective Director <strong>General</strong><br />

will propose a panel <strong>of</strong> names for the consideration <strong>of</strong> the Board/<br />

Placement Committee. Individual <strong>of</strong>ficers will be selected by the<br />

Board/Placement Committee, which will also <strong>in</strong>dicate their station<br />

<strong>of</strong> post<strong>in</strong>g.<br />

8.2 The maximum length <strong>of</strong> tenure <strong>in</strong> the <strong>Directorate</strong>s <strong>of</strong> Revenue<br />

Intelligence, Central Excise Intelligence and Vigilance will be three<br />

years, subject to the condition that no <strong>of</strong>ficer shall spend more than<br />

six years <strong>in</strong> these <strong>Directorate</strong>s dur<strong>in</strong>g his entire service career.<br />

33


9 POSTING ON COMPASSIONATE GROUNDS<br />

9.1 In case an <strong>of</strong>ficer seeks a post<strong>in</strong>g to a particular station on<br />

medical grounds, the Board/ Placement Committee is<br />

empowered to take a decision on his plea. However, if<br />

required, the Board/Placement Committee may refer the<br />

case to a Medical Board.<br />

9.2 In case <strong>of</strong> work<strong>in</strong>g couples, if the spouse <strong>of</strong> an <strong>of</strong>ficer is<br />

work<strong>in</strong>g outside the Department, post<strong>in</strong>g <strong>in</strong> the same station<br />

may be allowed subject to the <strong>in</strong>structions issued by the<br />

Department <strong>of</strong> Personnel & Tra<strong>in</strong><strong>in</strong>g on this issue.<br />

9.3 In case where the spouse is also an <strong>of</strong>ficer <strong>of</strong> the<br />

Department, both the <strong>of</strong>ficers should be posted to the same<br />

station, if they are otherwise eligible, provided that, jo<strong>in</strong>tly,<br />

they do not occupy more than 50 per cent <strong>of</strong> the posts <strong>in</strong><br />

that station.<br />

9.4 Officers hav<strong>in</strong>g less than two years <strong>of</strong> service before<br />

superannuation may be considered for post<strong>in</strong>g at a place <strong>of</strong><br />

their choice as far as possible.<br />

9.5 In case an <strong>of</strong>ficer requests for retention <strong>in</strong> a particular station<br />

on the ground that his/her child is study<strong>in</strong>g <strong>in</strong> Class-X or<br />

Class-XII, the Board/Placement Committee may consider<br />

such requests.<br />

10 TRANSFER ON ADMINISTRATIVE GROUNDS OR IN PUBLIC<br />

INTEREST<br />

10.1 Notwithstand<strong>in</strong>g anyth<strong>in</strong>g conta<strong>in</strong>ed <strong>in</strong> this policy,<br />

Government may, if necessary <strong>in</strong> public <strong>in</strong>terest, transfer<br />

or post any <strong>of</strong>ficer to any station or post.<br />

10.2 An <strong>of</strong>ficer aga<strong>in</strong>st whom the CVC has recommended<br />

<strong>in</strong>itiation <strong>of</strong> vigilance proceed<strong>in</strong>gs, should not normally be<br />

posted or rema<strong>in</strong> posted at the station where the cause <strong>of</strong><br />

the vigilance proceed<strong>in</strong>gs orig<strong>in</strong>ated. He shall also not be<br />

posted on a ‘sensitive’ charge. This restriction will rema<strong>in</strong><br />

<strong>in</strong> operation till such time the vigilance matter is not closed.<br />

34


11 AVAILMENT OF EARNED LEAVE AFTER ISSUANCE OF<br />

TRANSFER ORDERS<br />

An <strong>of</strong>ficer under orders <strong>of</strong> transfer shall be granted Earned Leave<br />

or Study leave only after he has jo<strong>in</strong>ed his new place <strong>of</strong> post<strong>in</strong>g.<br />

The period spent on Earned Leave or Study Leave will not count<br />

towards computation <strong>of</strong> tenure <strong>in</strong> that station or ‘cool<strong>in</strong>g-<strong>of</strong>f’<br />

period. Officers who proceed on Earned Leave or Study Leave<br />

without complet<strong>in</strong>g the m<strong>in</strong>imum tenure prescribed for the<br />

station/area will have to rejo<strong>in</strong> the same station for complet<strong>in</strong>g<br />

the prescribed tenure. In other cases the Board/Placement<br />

Committee will decide their post<strong>in</strong>g after they rejo<strong>in</strong> on<br />

completion <strong>of</strong> the Earned leave/Study leave.<br />

35


CLASS ‘A’ STATIONS<br />

36<br />

Annexure-I<br />

1. Mumbai (<strong>in</strong>clud<strong>in</strong>g Thane, Belapur, Raigarh & Nhavasheva )<br />

2. Delhi (<strong>in</strong>clud<strong>in</strong>g Faridabad, Gurgaon, NOIDA and Ghaziabad),<br />

3. Chennai<br />

4. Kolkata<br />

5. Bangalore<br />

6. Hyderabad<br />

7. All posts <strong>in</strong> the Customs Overseas Intelligence Network (COIN)


S.No. STATION<br />

1 AHMEDABAD<br />

2 ALLAHABAD<br />

3 MANGALORE<br />

4 COCHIN<br />

5 BHUBANESHWAR<br />

6 INDORE<br />

7 RAIPUR<br />

8 TRICHY<br />

9 MEERUT<br />

10 VIZAG<br />

11 JAIPUR<br />

CLASS ‘B’ STATIONS<br />

12 CHANDIGARH ( INCLUDING JALLANDHAR)<br />

13 PATNA<br />

14 LUCKNOW<br />

15 KANPUR<br />

16 RAIGAD<br />

17 PUNE<br />

18 VADODARA<br />

19 GOA<br />

20 SURAT<br />

21 JAMNAGAR<br />

22 KANDLA<br />

23 LUDHIANA<br />

24 NAGPUR<br />

25 NASIK<br />

26 RANCHI<br />

27 RAJKOT<br />

37<br />

Annexure-II


CLASS ‘C’ STATIONS<br />

S.No. STATION<br />

1 AMRITSAR<br />

2 AURANGABAD<br />

3 BELGAUM<br />

4 BHAVNAGAR<br />

5 BHOPAL<br />

6 BOLPUR<br />

7 CALICUT<br />

8 COIMBATORE<br />

9 DAMAN<br />

10 DIBRUGARH<br />

11 GUNTUR<br />

12 GUWAHATI<br />

13 GWALIOR<br />

14 HALDIA<br />

15 HAZARIBAGH<br />

16 JAMMU & KASHMIR<br />

17 JAMSHEDPUR<br />

18 JODHPUR<br />

19 MADURAI<br />

20 MYSORE<br />

21 PUNCHKULA<br />

22 PONDICHERRY<br />

23 ROHTAK<br />

24 SALEM<br />

25 SHILLONG<br />

26 SILIGURI<br />

27 TRIVANDRUM<br />

28 TIRUNELVELI<br />

29 TIRUPATI<br />

30 TUTICORIN<br />

31 VAPI<br />

REMAINING CITIES(OTHER THAN CLASS ‘A’<br />

AND CLASS ‘B’ STATIONS)<br />

38<br />

Annexure-III


39<br />

ANNEXURE-IV<br />

North Zone: Jurisdictional areas <strong>of</strong> Chief commissioners <strong>of</strong> Customs<br />

& Central Excise <strong>of</strong> Chandigarh, Delhi, Jaipur, Meerut (State <strong>of</strong><br />

Uttarakhand, NOIDA and Ghaziabad only) (fall<strong>in</strong>g <strong>in</strong> the States <strong>of</strong><br />

J&K, Himachal Pradesh, Punjab, Uttarakhand, Uttar Pradesh, Delhi,<br />

Haryana, Rajasthan & Union Territory <strong>of</strong> Chandigarh).<br />

East Zone: Jurisdictional areas <strong>of</strong> Chief Commissioners <strong>of</strong> Customs<br />

& Central Excise <strong>of</strong> Hyderabad, Visakhapatnam, Bhubaneshwar,<br />

Kolkata, Ranchi (State <strong>of</strong> Jharkhand only), Shillong, Patna (State <strong>of</strong><br />

Jharkhand only) (fall<strong>in</strong>g <strong>in</strong> the States <strong>of</strong> Andhra Pradesh, Orissa,<br />

Jharkhand, West Bengal, Meghalaya, Nagaland, Assam, Sikkim,<br />

Manipur, Mizoram, Arunachal Pradesh & Union Territory <strong>of</strong> Andaman<br />

& Nicobar islands).<br />

West Zone: Jurisdictional area <strong>of</strong> Chief Commissioner <strong>of</strong> Customs<br />

& Central Excise <strong>of</strong> Vadodara (UTs <strong>of</strong> Daman & Diu and Dadra &<br />

Nagar Haveli only) Mumbai, Pune, and Nagpur (fall<strong>in</strong>g <strong>in</strong> the States:<br />

Maharashtra, Goa & Union Territories <strong>of</strong> Daman & Diu and Dadra &<br />

Nagar Haveli).<br />

South Zone: Jurisdictional area <strong>of</strong> Chief Commissioner <strong>of</strong> Customs<br />

& Central Excise <strong>of</strong> Bangalore, Chennai, Coch<strong>in</strong>, Coimbatore,<br />

Mangalore, (fall<strong>in</strong>g <strong>in</strong> the States <strong>of</strong> Karnataka, Tamil Nadu, Kerala &<br />

Union Territory <strong>of</strong> Puducherry & Lakshadweep).<br />

Central Zone: Jurisdictional area <strong>of</strong> Chief Commissioner <strong>of</strong> Customs<br />

& Central Excise <strong>of</strong> Ahmedabad, Vadodara (other than UTs <strong>of</strong> Daman<br />

& Diu and Dadra & Nagar Haveli), Lucknow, Meerut (Other than<br />

State <strong>of</strong> Uttarakhand, NOIDA and Ghaziabad), Patna (Other than<br />

State <strong>of</strong> Jharkhand), Ranchi (other than State <strong>of</strong> Jharkhand) and<br />

Bhopal (fall<strong>in</strong>g <strong>in</strong> the States <strong>of</strong> Gujarat, Uttar Pradesh, Bihar, Madhya<br />

Pradesh and Chhattisgarh).


40<br />

Annexure-V<br />

Categorization <strong>of</strong> posts <strong>in</strong>to sensitive and non-sensitive: The<br />

follow<strong>in</strong>g posts have been categorized as sensitive and non-sensitive:<br />

A. Customs Commissionerates:<br />

S.No. Group ‘A’ post Section/ Branch Category<br />

1 Commissioner Sensitive<br />

Commr.(Gen.) Sensitive<br />

Commr.(Appeals) Non-Sensitive<br />

Commr.(Adj.) Non-Sensitive<br />

Addl./Jt. Commr./DC/AD Preventive Sensitive<br />

Legal Non-Sensitive<br />

Rummag<strong>in</strong>g & Sensitive<br />

Intelligence<br />

SIIB Sensitive<br />

Air Intelligence Sensitive<br />

Airport Sensitive<br />

Town Intelligence Sensitive<br />

All Apprais<strong>in</strong>g Groups Sensitive<br />

Docks/Shed Sensitive<br />

Statistics Non-Sensitive<br />

Audit Non-Sensitive<br />

Review Non-Sensitive<br />

Tribunal Non-Sensitive<br />

MCD Non-Sensitive<br />

All other charges<br />

which do not<br />

<strong>in</strong>volve regular<br />

deal<strong>in</strong>gs with the<br />

public


B. Central Excise Commissionerates:<br />

S.No. Group ‘A’ post Section/ Branch Category<br />

1 Commissioner Sensitive<br />

Commr.(Appeals) Non-Sensitive<br />

Commr.(Adj.) Non-Sensitive<br />

Addl./Jt. Commr./DC/AD Anti-Evasion Sensitive<br />

Legal & Adjudication Non-Sensitive<br />

P&V Sensitive<br />

Audit Non-Sensitive<br />

Divisions Sensitive<br />

Review Non-Sensitive<br />

Technical/Audit Non-Sensitive<br />

41


5.0 LIST OF CADRES & THEIR SANCTIONED STRENGTH IN<br />

<strong>CBEC</strong><br />

S.No. Posts Total(Includ<strong>in</strong>g SEZ) SS<br />

1 Chief Commissioner 47<br />

2 Commissioner 215<br />

3 Commissioner (Appeals/TAR/<strong>CBEC</strong>) 72<br />

4 Commissioner (Adj.) 8<br />

5 Addl./Jt. Commissioner 593<br />

6 Dy./Asstt. Commissioner 1744<br />

7 Supdt. Of Central Excise 11703<br />

8 Supdt. Of Customs (Prev.) 1582<br />

9 Appraiser 1095<br />

10 Programmer 20<br />

11 Inspector 18350<br />

12 Exam<strong>in</strong>er 424<br />

13 Preventive Officer 2057<br />

14 CAO 155<br />

15 AO/ACAO/EA 984<br />

16 Dy. Director (OL) 6<br />

17 Asstt. Director (OL) 37<br />

18 Sr. PS 47<br />

19 PS 297<br />

20 Asstt. Programmer 60<br />

21 Steno-I 245<br />

22 Steno-II 490<br />

42


S.No. Posts Total(Includ<strong>in</strong>g SEZ) SS<br />

23 Steno-III 550<br />

24 DOS 1986<br />

25 Sr. Tax Assistant 3211<br />

26 Tax Assistant 5432<br />

27 LDC 828<br />

28 Driver Spl. Grade 103<br />

29 Driver-I 725<br />

30 Driver-II 621<br />

31 Driver-III 641<br />

32 ASI (Weapons) 51<br />

33 Lady Searcher 13<br />

34 ASI (Dog Handler) 5<br />

35 Sr. H<strong>in</strong>di Translator 24<br />

36 Jr. H<strong>in</strong>di Translator 168<br />

37 H<strong>in</strong>di Typist 0<br />

38 Draftsman 13<br />

39 Sr. Gest Operator 17<br />

40 Record Keeper 80<br />

41 Cashier 8<br />

42 Dy. Cashier 3<br />

43 P<strong>in</strong> Po<strong>in</strong>t Operator 1<br />

44 Book B<strong>in</strong>der 2<br />

45 Head Havaldar 2139<br />

46 Havaldar 4065<br />

43


S.No. Posts Total(Includ<strong>in</strong>g SEZ) SS<br />

47 Sepoy 6410<br />

48 Peon 102<br />

49 Gest. Operator 88<br />

50 Farash/Safaiwala 270<br />

51 Safaiwala/ Farash 109<br />

52 Chowkidar 38<br />

53 Mali 65<br />

54 Bhishti 4<br />

55 Daftri 27<br />

56 Sorter 2<br />

57 Scaleman 33<br />

58 Liftman 15<br />

59 Koyal 8<br />

60 Darwan 4<br />

61 Scavanger 1<br />

62 Caner 10<br />

Total 68103<br />

44


INFRASTRUCTURE<br />

45


To<br />

F.No.207/36/2002-Ad.VIII(EC)<br />

Government <strong>of</strong> India<br />

M<strong>in</strong>istry <strong>of</strong> F<strong>in</strong>ance<br />

(Department <strong>of</strong> Revenue)<br />

(Central Board <strong>of</strong> Excise & Customs)<br />

47<br />

New Delhi, the 26 th June, 2003<br />

All the Chief Commissioners <strong>of</strong> Central Excise & Customs,<br />

All Commissioners <strong>of</strong> Central Excise & Customs,<br />

All DGs and <strong>Directorate</strong>s under <strong>CBEC</strong>.<br />

Subject: Streaml<strong>in</strong><strong>in</strong>g <strong>of</strong> procedure for submission <strong>of</strong><br />

proposals to Board regard<strong>in</strong>g purchase <strong>of</strong> land,<br />

construction <strong>of</strong> build<strong>in</strong>gs, purchase <strong>of</strong> ready built<br />

accommodation and/or hir<strong>in</strong>g <strong>of</strong> build<strong>in</strong>gs etc.-<br />

Instructions regard<strong>in</strong>g.<br />

Sir/Madam,<br />

Instructions have been issued by the Central Board <strong>of</strong> Excise<br />

and Customs (<strong>CBEC</strong>) from time to time regard<strong>in</strong>g furnish<strong>in</strong>g <strong>of</strong> details<br />

while forward<strong>in</strong>g proposals relat<strong>in</strong>g to purchase <strong>of</strong> build<strong>in</strong>gs and/or<br />

land and hir<strong>in</strong>g <strong>of</strong> build<strong>in</strong>gs. These <strong>in</strong>structions were based on<br />

guidel<strong>in</strong>es issued by the Central Vigilance Commission (CVC),<br />

F<strong>in</strong>ance Secretary and the Board. The multiplicity <strong>of</strong> guidel<strong>in</strong>es has<br />

resulted <strong>in</strong> avoidable problems <strong>of</strong> delays and excessive paper work<br />

<strong>in</strong> practice. Hence, it has been decided to issue consolidated<br />

guidel<strong>in</strong>es, which <strong>in</strong> essence capture the substance <strong>of</strong> all the<br />

guidel<strong>in</strong>es issued earlier. However, the CVC guidel<strong>in</strong>es are aga<strong>in</strong><br />

be<strong>in</strong>g enclosed so that <strong>in</strong> case <strong>of</strong> any doubt concern<strong>in</strong>g the undermentioned<br />

guidel<strong>in</strong>es the forward<strong>in</strong>g <strong>of</strong>fice can rely on them for<br />

clarificatory purposes (Schedule A).<br />

2. Accord<strong>in</strong>gly, it is requested that henceforth all the proposals for<br />

purchase <strong>of</strong> build<strong>in</strong>gs and/or land and hir<strong>in</strong>g <strong>of</strong> build<strong>in</strong>gs must<br />

conta<strong>in</strong> the follow<strong>in</strong>g details:-


PART A<br />

(i) Name <strong>of</strong> Station- whether the station is covered under any <strong>CBEC</strong><br />

order for special emphasis on <strong>in</strong>frastructure/accommodation<br />

development so as to warrant relaxation <strong>in</strong> MOF/MOUD/<strong>CBEC</strong><br />

norms;<br />

(ii) Name <strong>of</strong> <strong>of</strong>fice who has forwarded the proposal;<br />

(iii) Whether the proposal is for purchase <strong>of</strong> build<strong>in</strong>g and/or land or<br />

hir<strong>in</strong>g <strong>of</strong> accommodation;<br />

(iv) Justification for requirement <strong>of</strong> land/accommodation on the basis<br />

<strong>of</strong> austerity norms (Annexure A-1). In case <strong>of</strong> accommodation,<br />

requirement may be <strong>in</strong>dicated separately for super area, floor<br />

area and carpet area. For residential accommodation type-wise<br />

requirement <strong>of</strong> quarters on the basis <strong>of</strong> staff strength/prescribed<br />

percentage <strong>of</strong> satisfaction may be given. Actual demand for<br />

residential accommodation <strong>in</strong>dicat<strong>in</strong>g wait<strong>in</strong>g list etc., may be<br />

given.<br />

(v) Availability <strong>of</strong> built-up accommodation with all the formations<br />

<strong>of</strong> <strong>CBEC</strong> <strong>in</strong> the station:-<br />

Super area Floor area Carpet area<br />

Name <strong>of</strong> Station Owned Hired Owned Hired Owned Hired<br />

Name <strong>of</strong> <strong>of</strong>fice<br />

Total<br />

This should <strong>in</strong>clude build<strong>in</strong>gs for which sanctions have been issued,<br />

even if construction has not commenced.<br />

(a) Revenue collection for the last three years may be given.<br />

(b) The accommodation status <strong>of</strong> a particular station may be<br />

reported to <strong>Directorate</strong> <strong>of</strong> Hous<strong>in</strong>g & Welfare on a quarterly<br />

basis by the designated <strong>of</strong>ficers <strong>in</strong> the <strong>of</strong>fice <strong>of</strong> Chief<br />

Commissioners.<br />

(vi) Area <strong>of</strong> vacant land which is available with all the formations <strong>of</strong><br />

<strong>CBEC</strong> <strong>in</strong> the station:-<br />

S.No. Plot No. Area<br />

48


In order to monitor the projects/works relat<strong>in</strong>g to accommodation<br />

<strong>in</strong> which CPWD is <strong>in</strong>volved the follow<strong>in</strong>g <strong>in</strong>formation may be<br />

provided;<br />

(a) Proposals <strong>in</strong>itiated but not f<strong>in</strong>alized,<br />

(b) Proposals f<strong>in</strong>alized but payment not released by CPWD,<br />

(c) Payment released but possession not taken,<br />

(d) Possession taken but construction proposal not f<strong>in</strong>alized,<br />

(e) Construction <strong>in</strong> progress,<br />

(f) Construction completed and build<strong>in</strong>g occupied.<br />

(vii) Certificate about non-availability <strong>of</strong> Central Government build<strong>in</strong>g<br />

and/or land (Annexure A-II). Further efforts made to obta<strong>in</strong> the<br />

land/build<strong>in</strong>g from the State Government/Municipal Corporation/<br />

Local Development Authority should be <strong>in</strong>dicated.<br />

(viii) If estimated cost is more than Rs. 3 crores, whether permission<br />

<strong>of</strong> the Board prior to placement <strong>of</strong> advertisement was taken.<br />

(ix) (a) Newspaper cutt<strong>in</strong>gs to substantiate that the Notice Invit<strong>in</strong>g<br />

Tenders (NIT) as per the two bid system was published <strong>in</strong><br />

local as well as national newspapers (Annexure A-III).<br />

(b) Whether advertisement for purchase <strong>of</strong> land, purchase <strong>of</strong><br />

ready built accommodation and hir<strong>in</strong>g <strong>of</strong> accommodation<br />

given <strong>in</strong> standard format.<br />

(c) Evaluation sheet <strong>of</strong> techno-commercial bids (Annexure A-<br />

IV).<br />

(d) Evaluation sheet <strong>of</strong> f<strong>in</strong>ancial bids (Annexure A-V).<br />

(x) Proposal for adm<strong>in</strong>istrative approval & for expenditure sanction<br />

may be f<strong>in</strong>alized with<strong>in</strong> 3 and 6 months respectively from the<br />

date <strong>of</strong> acquisition <strong>of</strong> land.<br />

49


PART B<br />

PURCHASE OF READY BUILT BUILDING/QUARTERS<br />

(Xi) (a) (i) Reasons for opt<strong>in</strong>g for the Purchase Option <strong>in</strong><br />

preference to construct<strong>in</strong>g the Department’s own<br />

build<strong>in</strong>g/hir<strong>in</strong>g <strong>of</strong> space from market. Comparative<br />

economics <strong>of</strong> all options may be given.<br />

(ii) Whether the property is without any encumbrance<br />

and has a clear legal title.<br />

(b) Certificate from CPWD/other Government agencies or<br />

PSU’s hav<strong>in</strong>g specialization regard<strong>in</strong>g quality <strong>of</strong><br />

construction vis-à-vis comparable government<br />

specifications (Annexure B-10. The certificate may<br />

<strong>in</strong>dicate the adequacy <strong>of</strong> utilities be<strong>in</strong>g provided and<br />

necessity <strong>of</strong> open land area appurtenant to the build<strong>in</strong>g<br />

which is sought to be purchased.<br />

(c) CPWD’s/any other Government agency/PSU’s No<br />

Objection Certificate for ma<strong>in</strong>tenance <strong>of</strong> build<strong>in</strong>gs/<br />

quarters to be purchased (Annexure B-II).<br />

(d) Certificate from CPWD regard<strong>in</strong>g reasonability <strong>of</strong> price<br />

proposed to be paid for the purchase <strong>of</strong> build<strong>in</strong>g. In case<br />

<strong>of</strong> purchase <strong>of</strong> land such a certificate may be procured<br />

from State Government Revenue authorities (Annexure<br />

B-III).<br />

(e) F<strong>in</strong>ancial (Rupees <strong>in</strong> crores)<br />

(i) F<strong>in</strong>al cost <strong>of</strong> purchase<br />

(ii) Availability <strong>of</strong> budgetary provision<br />

(iii) Cost <strong>of</strong> furnish<strong>in</strong>g, fixtures etc., for the build<strong>in</strong>g<br />

(iv) Annual ma<strong>in</strong>tenance cost (<strong>in</strong>clud<strong>in</strong>g property tax).<br />

(f) Completion/ready to occupy or equivalent certificate from<br />

the local development/municipal authority, State<br />

Government (Annexure B-IV).<br />

(g) Likely date by which <strong>CBEC</strong> would get possession <strong>of</strong> the<br />

build<strong>in</strong>g.<br />

(h) Efforts made to ensure that objectives <strong>of</strong> modern, lowupkeep<br />

well designed accommodation/hous<strong>in</strong>g has been<br />

met.<br />

50


PART C<br />

PURCHASE OF LAND FOR CONSTRUCTION OF OFFICE<br />

BUILDING/RESIDENTIAL COMPLEX<br />

(Xii) (a) Certificate from CPWD regard<strong>in</strong>g m<strong>in</strong>imum requirement<br />

<strong>of</strong> land (Annexure C-1). For this the Commissionerate<br />

should communicate their requirement <strong>of</strong> land to CPWD<br />

<strong>in</strong> accordance with prescribed norms. The certificate<br />

should also take <strong>in</strong>to account the provisions <strong>of</strong> the local<br />

Municipal/Development Authority’s bye-laws viz., FAR,<br />

Ground Coverage, population density, etc.<br />

(b) Certificate from CPWD regard<strong>in</strong>g suitability <strong>of</strong> land for<br />

the purpose for which it is be<strong>in</strong>g purchased (Annexure<br />

C-II).<br />

(c) If the <strong>of</strong>fice is currently housed <strong>in</strong> rented premises, the<br />

monthly rent <strong>of</strong> the said premises.<br />

(d) Certificate from the State Revenue Authority/District<br />

Magistrate regard<strong>in</strong>g reasonableness <strong>of</strong> price <strong>of</strong> land<br />

(Annexure C-III).<br />

(i) Undertak<strong>in</strong>g from the seller that the price is f<strong>in</strong>al<br />

and there will be no escalation (prospective or<br />

retrospective) after a deal has been f<strong>in</strong>alised<br />

between <strong>CBEC</strong> and the seller (Government o<br />

otherwise) (Annexure C-IV).<br />

(ii) Certificate from local authority that the land is<br />

wholly unencumbered without any dispute and has<br />

a clear legal title (Annexure C-V).<br />

(e) F<strong>in</strong>ancial<br />

(i) F<strong>in</strong>al cost <strong>of</strong> land (<strong>in</strong>clud<strong>in</strong>g registration charges,<br />

stamp duty, etc.).<br />

(ii) Availability <strong>of</strong> Budgetary provision.<br />

(iii) Likely date <strong>of</strong> gett<strong>in</strong>g possession over the land.<br />

51


PART D<br />

INITIAL HIRING OF PREMISES<br />

(Xiii) (a) Copy <strong>of</strong> consent letter from landlord conta<strong>in</strong><strong>in</strong>g details<br />

<strong>of</strong> the <strong>of</strong>fer (Annexure D-I).<br />

(b) Copy <strong>of</strong> fair rent certificate received from CPWD<br />

(Annexure D-II).<br />

(c) Rent be<strong>in</strong>g paid by any other Central/State Government<br />

Department <strong>in</strong> the vic<strong>in</strong>ity/same locality (Annexure D-<br />

III).<br />

(d) If a new <strong>of</strong>fice has been sanctioned, whether the staff<br />

has jo<strong>in</strong>ed or not.<br />

(e) Item-wise details on f<strong>in</strong>ancial liabilities <strong>of</strong> the build<strong>in</strong>g<br />

owner and the hir<strong>in</strong>g <strong>of</strong>fice dur<strong>in</strong>g the hir<strong>in</strong>g period. CPWD<br />

advice on each <strong>of</strong> these items.<br />

Part A has to be filled up <strong>in</strong> all cases. Part B, C and D<br />

are to be filled for purchase <strong>of</strong> ready built accommodation,<br />

land and hir<strong>in</strong>g <strong>of</strong> build<strong>in</strong>gs respectively. For example, <strong>in</strong><br />

case <strong>of</strong> hir<strong>in</strong>g <strong>of</strong> build<strong>in</strong>gs only Part A and Part D may be<br />

filled and the relevant Annexures enclosed. There is no<br />

set pr<strong>of</strong>orma for the Annexures except Annexure D-II.<br />

3. The jurisdictional Commissioner must certify that all the<br />

<strong>in</strong>formation/details as above have been <strong>in</strong>corporated <strong>in</strong> the<br />

proposal.<br />

4. The proposal, complete <strong>in</strong> all respects, may be forwarded to<br />

the <strong>Directorate</strong> <strong>of</strong> Hous<strong>in</strong>g or Board as per the allocation <strong>of</strong><br />

work <strong>in</strong>formed vide M<strong>in</strong>istry’s letter F.No.207/37/2002-Ad.VIII(EC)<br />

dated 07.05.2003.<br />

5. All the proposals must be routed through the <strong>of</strong>ficer so<br />

designated <strong>in</strong> the <strong>of</strong>fice <strong>of</strong> the Chief Commissioner as per the<br />

<strong>in</strong>structions conta<strong>in</strong>ed <strong>in</strong> the letter F.No.207/34/2002-Ad.VIII(EC)<br />

dated 14.11.2002 issued by Member (P&V) addressed to all<br />

Chief Commissioners and D.Gs. It may be mentioned that the<br />

52


proposals which do not conta<strong>in</strong> the above mentioned details<br />

would not be considered by the <strong>Directorate</strong> <strong>of</strong> Hous<strong>in</strong>g and at<br />

the Board level and returned to the forward<strong>in</strong>g <strong>of</strong>ficer without<br />

any further action.<br />

6. Standard format <strong>of</strong> documents for notice <strong>in</strong>vit<strong>in</strong>g tenders,<br />

process<strong>in</strong>g sheets for technical bids and process<strong>in</strong>g sheets for<br />

f<strong>in</strong>ancial bids will be circulated separately.<br />

Yours faithfully,<br />

-Sd-<br />

Encl: As above (SUSHMA KATARIA)<br />

UNDER SECRETARY TO THE GOVT. OF INDIA<br />

53


CHECK-LIST FOR INFRASTRUCTURE<br />

PROPOSALS AS PROPOSED BY IFU<br />

S. No. Subject<br />

1 Available land (area, <strong>in</strong> sq. mtrs.)<br />

2 Encumbrances, if any (also enclose certificate from<br />

concerned District/Local Authority)<br />

3 Date <strong>of</strong> adm<strong>in</strong>istrative approval/ expenditure sanction<br />

for the cost <strong>of</strong> land (copy to be also enclosed).<br />

4 Date <strong>of</strong> possession <strong>of</strong> land<br />

5 Sanctioned strength at the station (category-wise as<br />

on date)<br />

6 Work<strong>in</strong>g strength at the station (category-wise, as on<br />

date)<br />

7 Requirement for quarters/<strong>of</strong>fice space as per norms.<br />

(Work-sheets to be enclosed)<br />

8 Deviation, if any from the norms- reasons there<strong>of</strong><br />

9 Lease rent, ground rent and other one time and/or<br />

recurr<strong>in</strong>g payment to local authority<br />

10 Particulars (<strong>in</strong>clud<strong>in</strong>g date) <strong>of</strong> adm<strong>in</strong>istrative approval<br />

<strong>of</strong> construction. (Copy to be enclosed).<br />

11 Non-construction fee and other charges payable for<br />

delay <strong>in</strong> construction.<br />

12 Cost <strong>of</strong> construction (also enclose CPWD P/E).<br />

13 Plan <strong>of</strong> build<strong>in</strong>g (draw<strong>in</strong>g/lay-out plan etc. <strong>in</strong>dicat<strong>in</strong>g<br />

physical characteristics <strong>of</strong> the build<strong>in</strong>g, its elevation,<br />

lay-out etc.)<br />

54


14 Date <strong>of</strong> completion as per estimates<br />

15 Budget availability (to be ascerta<strong>in</strong>ed from CPWD). In<br />

case budget is not available, how the expenditure is<br />

proposed to be met?<br />

16 On-go<strong>in</strong>g works at the place<br />

17 Commitment <strong>of</strong> any other work by CPWD<br />

18 Revenue collection for the last 5 years (both targets<br />

and actual), year-wise and the future potential for the<br />

next 10-20 years may be given.<br />

19 In the case <strong>of</strong> Anti Smuggl<strong>in</strong>g/Anti-Evasion formations,<br />

value <strong>of</strong> goods seized, goods confiscated, sale proceeds<br />

etc dur<strong>in</strong>g the last 5 years, year wise may be given<br />

along with a write-up on the importance <strong>of</strong> the Station<br />

for anti-smuggl<strong>in</strong>g etc work justify<strong>in</strong>g the need to have<br />

a permanent set up at the station.<br />

20 Statement <strong>of</strong> all Immovable assets (Land & Build<strong>in</strong>g) <strong>of</strong><br />

<strong>CBEC</strong>, both owned and hired, for the city to establish<br />

the necessity <strong>of</strong> fresh requirement.<br />

55


To<br />

F.No. 207/01/2006-Ad.VIII (EC)<br />

Government <strong>of</strong> India<br />

M<strong>in</strong>istry <strong>of</strong> F<strong>in</strong>ance<br />

(Department <strong>of</strong> Revenue)<br />

<strong>CBEC</strong><br />

New Delhi the 18 th September, 2006<br />

All Chief Commissioners <strong>of</strong> Central Excise,<br />

All Chief Commissioners <strong>of</strong> Customs,<br />

All Director <strong>General</strong>s/Directors under <strong>CBEC</strong><br />

Subject: Check-lists for (a) repair & ma<strong>in</strong>tenance proposals<br />

(b) <strong>in</strong>itial hir<strong>in</strong>g <strong>of</strong> <strong>of</strong>fice accommodation and (c)<br />

revision <strong>of</strong> rent <strong>of</strong> hired premises-regard<strong>in</strong>g.<br />

Sir,<br />

I am directed to enclose herewith the follow<strong>in</strong>g three checklists<br />

devised by Integrated F<strong>in</strong>ance Unit (IFU) <strong>of</strong> Department <strong>of</strong><br />

Revenue:-<br />

(i) Check-list for <strong>in</strong>itial hir<strong>in</strong>g <strong>of</strong> <strong>of</strong>fice accommodation;<br />

(ii) Check-list for revision <strong>of</strong> rent <strong>of</strong> hired premises; and<br />

(iii) Check-list for repair and ma<strong>in</strong>tenance proposals <strong>in</strong> respect<br />

<strong>of</strong> <strong>of</strong>fice and residential build<strong>in</strong>gs owned by the <strong>CBEC</strong>.<br />

2. It is requested that the proposals may be sent to the M<strong>in</strong>istry<br />

alongwith duly complete check-lists to avoid unnecessary references<br />

<strong>of</strong> <strong>in</strong>complete proposals to the M<strong>in</strong>istry and to prevent wastage <strong>of</strong><br />

time and energy on repeated clarifications.<br />

Yours faithfully,<br />

Encl: As above -Sd-<br />

(BIMAL KUJUR)<br />

UNDER SECRETARY TO THE GOVT. OF INDIA<br />

56


CHECK LIST FOR INITIAL HIRING OF OFFICE<br />

ACCOMMODATION<br />

(A) Necessity <strong>of</strong> hir<strong>in</strong>g<br />

1. Statement <strong>of</strong> all immovable assets (land & build<strong>in</strong>g) <strong>of</strong> <strong>CBEC</strong>,<br />

both owned and hired, for the city to establish the necessity<br />

for fresh hir<strong>in</strong>g. The break up to be given for each <strong>of</strong>fice and<br />

thereafter total <strong>of</strong> the concerned Commissionerate/city/<br />

place. If <strong>of</strong>fices <strong>of</strong> various Commissionerates/<strong>Directorate</strong>s<br />

function from that city/place, the total assets <strong>of</strong> all such<br />

formations. Why work cannot be performed from exist<strong>in</strong>g<br />

accommodation.<br />

2. Detailed break-up <strong>of</strong> sanctioned and actual staff strength<br />

(category-wise) <strong>of</strong> hir<strong>in</strong>g <strong>of</strong>fice;<br />

3. If new <strong>of</strong>fice has been sanctioned, whether staff has jo<strong>in</strong>ed.<br />

Whether new/additional staff has jo<strong>in</strong>ed or <strong>of</strong>fice created by<br />

diversion <strong>of</strong> staff from other exist<strong>in</strong>g <strong>of</strong>fice;<br />

4. Details <strong>of</strong> space requirement as per staff strength/austerity<br />

norms for the hir<strong>in</strong>g <strong>of</strong>fice;<br />

5. Office space to be hired. This will be 30% less than the<br />

space arrived at by apply<strong>in</strong>g the norms <strong>in</strong> case <strong>of</strong> 7 major<br />

A/A-1 cities and 20% less <strong>in</strong> case o the rest <strong>of</strong> the country.<br />

(B) Procedure for hir<strong>in</strong>g<br />

6. Copy <strong>of</strong> the advertisement published <strong>in</strong> lead<strong>in</strong>g newspapers<br />

<strong>of</strong> the city/place.<br />

7. Reasons for preference <strong>of</strong> particular locations for hir<strong>in</strong>g with<br />

respect to the nature <strong>of</strong> work <strong>of</strong> hir<strong>in</strong>g <strong>of</strong>fice.<br />

8. Reasons for <strong>in</strong>clud<strong>in</strong>g the particular technical and f<strong>in</strong>ancial<br />

conditions given <strong>in</strong> advertisement with respect to the nature<br />

<strong>of</strong> work <strong>of</strong> hir<strong>in</strong>g <strong>of</strong>fice.<br />

9. Details <strong>of</strong> <strong>of</strong>fers received to the advertisement and their<br />

comparison (technical bidd<strong>in</strong>g) with respect to the conditions<br />

given <strong>in</strong> advertisement.<br />

57


10. Details <strong>of</strong> f<strong>in</strong>ancial bidd<strong>in</strong>g from the short listed <strong>of</strong>fer at<br />

technical bidd<strong>in</strong>g.<br />

11. Shortlisted L-1 <strong>of</strong>fer as selected by the selection committee<br />

<strong>of</strong> the Commissionerate/<strong>of</strong>fice. The details <strong>of</strong> the <strong>in</strong>itial <strong>of</strong>fer<br />

<strong>of</strong> L-1, terms/conditions given <strong>in</strong> advertisement and outcome<br />

<strong>of</strong> negotiations with L-1.<br />

12. Copy <strong>of</strong> consent letter <strong>of</strong> build<strong>in</strong>g owner conta<strong>in</strong><strong>in</strong>g the rent<br />

demand and all other conditions <strong>of</strong> hir<strong>in</strong>g.<br />

13. Copy <strong>of</strong> rent assessment certificate <strong>of</strong> CPWD and<br />

recommendations <strong>of</strong> Hir<strong>in</strong>g Committee.<br />

14. Copy <strong>of</strong> non availability <strong>of</strong> <strong>of</strong>fice accommodation by CPWD<br />

and/or <strong>Directorate</strong> <strong>of</strong> Estates.<br />

15. Rent be<strong>in</strong>g paid by any other Central/State departments <strong>in</strong><br />

the vic<strong>in</strong>ity/same locality.<br />

16. Justification <strong>of</strong> hir<strong>in</strong>g proposal by l<strong>in</strong>k<strong>in</strong>g the revenue<br />

collections and potential <strong>of</strong> the station/city with the proposed<br />

expenses dur<strong>in</strong>g the hir<strong>in</strong>g period.<br />

17. Copy <strong>of</strong> draft lease agreement to be executed between<br />

tenant and owner.<br />

18. Statement <strong>of</strong> all f<strong>in</strong>ancial implications <strong>of</strong> the proposal:<br />

Monthly, Annual and for the total period <strong>of</strong> hir<strong>in</strong>g <strong>in</strong> terms <strong>of</strong><br />

rent and all other expenses for the tenant. Whether<br />

delegation <strong>of</strong> f<strong>in</strong>ancial powers available to HOD for hir<strong>in</strong>g<br />

and other associated expenditure has been kept <strong>in</strong> view<br />

while calculat<strong>in</strong>g f<strong>in</strong>ancial implications for the tenant.<br />

19. Whether any altered period <strong>of</strong> hir<strong>in</strong>g (<strong>in</strong>stead <strong>of</strong> standard 3/<br />

5 years) with reference to any pend<strong>in</strong>g land/construction<br />

proposal for the hir<strong>in</strong>g <strong>of</strong>fice.<br />

58


CHECK-LIST FOR REVISION OF RENT OF<br />

HIRED PREMISES<br />

(Procedure to be <strong>in</strong>itiated at least 6 months before expiry <strong>of</strong> current<br />

hir<strong>in</strong>g)<br />

1. Initial date <strong>of</strong> hir<strong>in</strong>g premises with rent and details <strong>of</strong> subsequent<br />

revisions <strong>in</strong> rent;<br />

2. M<strong>in</strong>istry’s previous reference/file(s) nos., if any;<br />

3. Copy <strong>of</strong> fair rent certificate issued by CPWD alongwith date on<br />

which the request for assessment was sent by the<br />

Commissioner to CPWD.<br />

4. Copy <strong>of</strong> letter from landlord conta<strong>in</strong><strong>in</strong>g first request for revision<br />

<strong>of</strong> rent/date <strong>of</strong> first request for revision;<br />

5. If the <strong>in</strong>itial hir<strong>in</strong>g/subsequent revisions were done by HOD with<strong>in</strong><br />

delegated powers, then detailed break-up <strong>of</strong> staff strength<br />

(category-wise) and detailed requirement <strong>of</strong> space as per norms<br />

and total space available may also be furnished;<br />

6. Exist<strong>in</strong>g staff strength and space requirement as per norms.<br />

Change, if any, <strong>in</strong> staff strength, etc., after <strong>in</strong>itial hir<strong>in</strong>g;<br />

7. Copy <strong>of</strong> exist<strong>in</strong>g and proposed lease/hir<strong>in</strong>g agreement should<br />

be furnished for perusal;<br />

8. Statement <strong>of</strong> Immovable assets <strong>of</strong> <strong>CBEC</strong> (land & build<strong>in</strong>g) for<br />

the city and necessity for cont<strong>in</strong>u<strong>in</strong>g the hir<strong>in</strong>g arrangement;<br />

9. Any pend<strong>in</strong>g proposal under the consideration <strong>of</strong> DG (<strong>HRD</strong>)<br />

and/or <strong>CBEC</strong> for acquisition <strong>of</strong> land and construction thereon or<br />

acquisition <strong>of</strong> ready built <strong>of</strong>fice accommodation, where this <strong>of</strong>fice<br />

will be shifted after its f<strong>in</strong>alization;<br />

10. Certificate from <strong>Directorate</strong> <strong>of</strong> Estate/CPWD about nonavailability<br />

<strong>of</strong> <strong>General</strong> Pool Accommodation;<br />

59


11. Advertisement given and <strong>of</strong>fers received <strong>in</strong> response to the<br />

advertisement. Whether any fresh <strong>of</strong>fer received considered or<br />

the present owner has consented for cont<strong>in</strong>uation <strong>of</strong> hir<strong>in</strong>g at<br />

the same rates or at the rates advised <strong>in</strong> FRC;<br />

12. Whether space norms for <strong>of</strong>fice space hir<strong>in</strong>g are followed and<br />

details there<strong>of</strong>;<br />

13. F<strong>in</strong>ancial implication <strong>of</strong> the proposal: Monthly, annual and for<br />

the total period proposed for re-hir<strong>in</strong>g;<br />

14. Detailed justification <strong>in</strong> support <strong>of</strong> proposal (<strong>in</strong>clud<strong>in</strong>g the revenue<br />

collections <strong>of</strong> the past three f<strong>in</strong>ancial years).<br />

60


CHECK LIST FOR REPAIR & MAINTENANCE<br />

PROPOSALS IN RESPECT OF OFFICE AND<br />

RESIDENTIAL BUILDINGS OWNED BY THE <strong>CBEC</strong><br />

1. (a) Date <strong>of</strong> acquisition or completion <strong>of</strong> construction and<br />

(b) Total cost <strong>of</strong> acquisition or construction<br />

2. The agency, which constructed the <strong>of</strong>fice/ residential build<strong>in</strong>g,<br />

or the agency from which the ready built <strong>of</strong>fice/residential build<strong>in</strong>g<br />

had been purchased.<br />

3. (a) The status <strong>of</strong> utilization i.e. whether this build<strong>in</strong>g is be<strong>in</strong>g<br />

fully used for <strong>of</strong>fice or residential purpose.<br />

(b) In case <strong>of</strong> <strong>of</strong>fice whether entire build<strong>in</strong>g is be<strong>in</strong>g used. If<br />

not, the reasons there<strong>of</strong>.<br />

(c) In case <strong>of</strong> residential quarters/flats, details <strong>of</strong> types <strong>of</strong> flats<br />

and number <strong>of</strong> the flats under occupation.<br />

(d) If not occupied fully, the reasons there<strong>of</strong> and the plan <strong>of</strong> the<br />

department to utilize the unoccupied quarters or to dispose<br />

<strong>of</strong> those unutilized quarters / build<strong>in</strong>g to prevent wastage <strong>in</strong><br />

ma<strong>in</strong>tenance expenditure.<br />

4. Whether the repair and ma<strong>in</strong>tenance estimates are <strong>of</strong> regular<br />

nature or <strong>of</strong> one time nature and special repair nature or both.<br />

5. (a) If the repair and ma<strong>in</strong>tenance estimates are <strong>of</strong> regular nature<br />

then the previous f<strong>in</strong>ancial year’s estimates and approval<br />

for the same items may be <strong>in</strong>dicated.<br />

(b) If the repair and ma<strong>in</strong>tenance estimates are <strong>of</strong> special nature<br />

then the details <strong>of</strong> last such special repair and ma<strong>in</strong>tenance<br />

work and approval may be <strong>in</strong>dicated.<br />

(c) The number <strong>of</strong> such special repair and ma<strong>in</strong>tenance works<br />

undertaken after tak<strong>in</strong>g possession <strong>of</strong> this build<strong>in</strong>g, on<br />

completion <strong>of</strong> construction or after purchase, may be<br />

<strong>in</strong>dicated.<br />

6. (a) The certification from CPWD that only those items <strong>of</strong> repair<br />

and ma<strong>in</strong>tenance (whether one time repairs <strong>of</strong> special nature<br />

or regular / annual repair) have been <strong>in</strong>cluded <strong>in</strong> the<br />

61


estimates which are permissible <strong>in</strong> general pool <strong>of</strong>fice or<br />

residential accommodation <strong>of</strong> similar type.<br />

(b) If the agency is other than CPWD, whether GFR provisions<br />

have been followed <strong>in</strong> its engagement and the certification<br />

as required <strong>in</strong> item 6(a) above.<br />

7. Whether the items <strong>of</strong> regular or one time or special repairs fall<br />

with<strong>in</strong> the liability <strong>of</strong> agency which constructed the build<strong>in</strong>g or<br />

from which the build<strong>in</strong>g had been purchased. If yes, whether<br />

this repair work/expenditure. The details there<strong>of</strong>.<br />

8. The availability <strong>of</strong> budget along with the Demand number, Major<br />

heads. Object head, etc. From which this expenditure will be<br />

booked.<br />

9. Date <strong>of</strong> Estimate and total amount<br />

10. The time to be taken by repair and ma<strong>in</strong>tenance agency for<br />

completion <strong>of</strong> this work for which the estimates has been sent.<br />

11. Whether the HOD / Commissioner and the users <strong>of</strong> this build<strong>in</strong>g<br />

are satisfied with the quality <strong>of</strong> repair / ma<strong>in</strong>tenance work <strong>of</strong> the<br />

agency undertaken <strong>in</strong> past.<br />

12. All annual repair and ma<strong>in</strong>tenance proposals are to be received<br />

<strong>in</strong> the first quarter <strong>of</strong> the f<strong>in</strong>ancial year and if received late, the<br />

reasons there for.<br />

13. Whether the proposal is with<strong>in</strong> the delegated f<strong>in</strong>ancial powers<br />

<strong>of</strong> HOD (<strong>in</strong> case <strong>of</strong> proposals cost<strong>in</strong>g below Rs. 10 lakhs).<br />

62


F.No. 18/2009/IFU-III<br />

Government <strong>of</strong> India<br />

M<strong>in</strong>istry <strong>of</strong> F<strong>in</strong>ance<br />

Department <strong>of</strong> Revenue<br />

63<br />

New Delhi, the 10 th October 2007<br />

OFFICE MEMORANDUM<br />

Subject : Classification <strong>of</strong> ‘works’ expenditure under proper<br />

Head <strong>of</strong> Account and Demand for Grants<br />

It has been observed that proposals related with repairs,<br />

ma<strong>in</strong>tenance and construction <strong>of</strong> <strong>of</strong>fice and residential build<strong>in</strong>gs<br />

received <strong>in</strong> IFU do not conta<strong>in</strong> correct mention <strong>of</strong> budget heads<br />

result<strong>in</strong>g <strong>in</strong>to avoidable delays <strong>in</strong> approval <strong>of</strong> proposals. In order to<br />

ensure correct mention <strong>of</strong> the budget heads, follow<strong>in</strong>g classification<br />

may be followed: -<br />

Demand No. 43 – Indirect Taxes:<br />

Item <strong>of</strong> expenditure Object Head Major Head<br />

Repairs/ma<strong>in</strong>tenance <strong>of</strong> Departmental M<strong>in</strong>or Works 2037<br />

Office Build<strong>in</strong>g <strong>of</strong> Customs.<br />

Repairs/ma<strong>in</strong>tenance <strong>of</strong> Departmental M<strong>in</strong>or Works 2038<br />

Office Build<strong>in</strong>g <strong>of</strong> Central Excise.<br />

Repairs/ma<strong>in</strong>tenance <strong>of</strong> Departmental M<strong>in</strong>or Works 2216<br />

Residential Office Accommodation by<br />

Customs and Central Excise.<br />

Purchase <strong>of</strong> Ready built Office Investments 4059<br />

Accommodation by Customs and<br />

Central Excise.<br />

Purchase <strong>of</strong> Ready built Residential<br />

Accommodation by Customs and<br />

Central Excise.<br />

Investments 4216


Demand No. 100-Department <strong>of</strong> Urban Development:<br />

Item <strong>of</strong> expenditure Description Major Head<br />

Purchase <strong>of</strong> land/Construction <strong>of</strong> F<strong>in</strong>ance 4216<br />

Residential Build<strong>in</strong>g for Customs and<br />

Central Excise and other construction<br />

activities on such purchase e.g.<br />

boundary wall etc.<br />

(Revenue)<br />

Demand No. 101 – Public Works:<br />

Item <strong>of</strong> expenditure Description Major Head<br />

Purchase <strong>of</strong> land/Construction <strong>of</strong> <strong>of</strong>fice F<strong>in</strong>ance 4059<br />

Build<strong>in</strong>g for Customs and Central Excise (Revenue)<br />

and other construction activities on<br />

such purchase e.g. boundary wall etc.<br />

2. As far as expenditure towards orig<strong>in</strong>al works <strong>in</strong> the Government<br />

Build<strong>in</strong>gs constructed and ma<strong>in</strong>ta<strong>in</strong>ed by CPWD <strong>in</strong> concerned,<br />

the expenditure should be met from the grant <strong>of</strong> ‘Urban<br />

Development’ and ‘Public Works for the residential and Office<br />

Build<strong>in</strong>g respectively. The orig<strong>in</strong>al works is def<strong>in</strong>ed <strong>in</strong> GFR 123<br />

as new construction, addition and alterations to exist<strong>in</strong>g works,<br />

special repairs, remodel<strong>in</strong>g, etc. Further, as far as possible, the<br />

expenditure towards ma<strong>in</strong>tenance, repairs and m<strong>in</strong>or works’ <strong>of</strong><br />

the Government Build<strong>in</strong>gs should also be met by CPWD from<br />

the funds, under ‘Repairs & Ma<strong>in</strong>tenance’ provided <strong>in</strong> the<br />

Demands for Grant <strong>of</strong> Department <strong>of</strong> Urban Development/Public<br />

Works.<br />

3. The availability <strong>of</strong> budget on the date <strong>of</strong> forward<strong>in</strong>g the proposal<br />

to the IFU under the respective Head <strong>of</strong> Accounts and Demand<br />

for Grants may also be mentioned. If the budget is not available,<br />

how it is proposed to be obta<strong>in</strong>ed, may also be stated <strong>in</strong> the<br />

proposal.<br />

64<br />

-Sd-<br />

(Sanjai S<strong>in</strong>gh)<br />

Director (F<strong>in</strong>ance)


To<br />

1. All Heads <strong>of</strong> Department under <strong>CBEC</strong>, Department <strong>of</strong> Revenue.<br />

2. Member (P&A)<br />

3. DG (Hous<strong>in</strong>g & Welfare) <strong>CBEC</strong> & JS (A), <strong>CBEC</strong> — with a<br />

request to k<strong>in</strong>dly ensure the above classification before<br />

forward<strong>in</strong>g proposals to IFU.<br />

65


WELFARE<br />

67


1.0 Introduction<br />

As a part <strong>of</strong> liberalization <strong>of</strong> the policies and procedures relat<strong>in</strong>g<br />

to grant <strong>of</strong> rewards to the Government servants, three funds,<br />

namely (i) Customs & Central Excise Welfare Fund, (ii)<br />

Performance Award Fund, and (iii) Special Equipment Fund,<br />

were created <strong>in</strong> the year 1985 for the purpose <strong>of</strong> f<strong>in</strong>anc<strong>in</strong>g various<br />

welfare schemes for promotion <strong>of</strong> welfare <strong>of</strong> staff and their families<br />

and for acquisition <strong>of</strong> anti-smuggl<strong>in</strong>g equipments <strong>of</strong> a specialized<br />

nature with<strong>in</strong> the shortest possible time. The three Funds were<br />

f<strong>in</strong>anced by transfer <strong>of</strong> 10% <strong>of</strong> the sale proceeds <strong>of</strong> confiscated<br />

goods credited to the Government and Customs/Excise Duties,<br />

f<strong>in</strong>es, penalties <strong>in</strong> <strong>of</strong>fence cases realized and susta<strong>in</strong>ed <strong>in</strong><br />

appeal/revision etc. dur<strong>in</strong>g the year 1985-86 onwards as verified<br />

and confirmed by the Chief Controller <strong>of</strong> Accounts, <strong>CBEC</strong> and<br />

F<strong>in</strong>ancial Adviser to the M<strong>in</strong>istry <strong>of</strong> F<strong>in</strong>ance. The distribution <strong>of</strong><br />

the credits <strong>of</strong> 10% amongst three funds was as under:<br />

(i) Welfare Fund : 1%<br />

(ii) Performance Award Fund : 4%<br />

(iii) Customs Special Equipment Fund : 5%<br />

Customs and Central Excise Welfare Fund and customs and<br />

Central Excise Performance Award Fund M<strong>in</strong>istry have been<br />

merged <strong>in</strong>to a s<strong>in</strong>gle entity, called Customs and Central Excise<br />

Welfare fund vide M<strong>in</strong>istry’s order dated 12.10.2006, to be used<br />

for general welfare <strong>of</strong> staff and <strong>of</strong>ficers <strong>of</strong> the department. The<br />

funds have been allocated <strong>in</strong> the ratio 1:1 <strong>in</strong> the two funds.<br />

Accord<strong>in</strong>gly, with effect from 12.10.2006, there are two funds<br />

namely (i) Customs and Central Excise Welfare Fund and (ii)<br />

Customs & Central Excise Special Equipment Fund.<br />

1.1 Distribution <strong>of</strong> the credits amongst two funds<br />

The total amount equal to 10% <strong>of</strong> the sale proceeds <strong>of</strong><br />

confiscated goods, credited to the Government and Customs/<br />

Excise Duties, f<strong>in</strong>es, penalties <strong>in</strong> <strong>of</strong>fence cases realized and<br />

susta<strong>in</strong>ed <strong>in</strong> appeal/revision etc., is transferred every year to<br />

the two funds as under:<br />

(i) Customs and Central Excise Welfare Fund : 5%<br />

(ii) Customs & Central Excise Special Equipment Fund : 5%<br />

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1.2 Nature <strong>of</strong> Funds<br />

The two funds form a part <strong>of</strong> ‘Public Account’ <strong>in</strong> the same manner<br />

as <strong>General</strong> Provident Fund or Central Govt. Employees Group<br />

Insurance Scheme and thus are cumulative <strong>in</strong> character and<br />

the <strong>in</strong>terest on the amount is to be annually transferred and<br />

credited to the respective fund accounts.<br />

1.3 Adm<strong>in</strong>istration <strong>of</strong> Funds<br />

Funds are centrally adm<strong>in</strong>istered by constitution <strong>of</strong> a Govern<strong>in</strong>g<br />

Body compris<strong>in</strong>g <strong>of</strong> the follow<strong>in</strong>g members:<br />

(i) Chairman, <strong>CBEC</strong> Convener<br />

(ii) All Members <strong>of</strong> the <strong>CBEC</strong> Members<br />

(iii) F<strong>in</strong>ancial Adviser Member<br />

(iv) Commissioner (Logistics) Member-Secretary<br />

1.4 Purposes <strong>of</strong> the Fund:- The underly<strong>in</strong>g purpose <strong>of</strong> these funds<br />

is to cover the follow<strong>in</strong>g liabilities/schemes :a)<br />

Promotion <strong>of</strong> staff Welfare, recreation and other outdoor<br />

activities <strong>in</strong>clud<strong>in</strong>g a sense <strong>of</strong> adventure. The staff welfare<br />

activities shall <strong>in</strong>clude sett<strong>in</strong>g up <strong>of</strong> recreation clubs,<br />

libraries, and scholarships for children <strong>of</strong> employees,<br />

open<strong>in</strong>g <strong>of</strong> crèches, provid<strong>in</strong>g vocational tra<strong>in</strong><strong>in</strong>g to wives <strong>of</strong><br />

employees, arrangements <strong>of</strong> subsidized transport facility<br />

for the staff, provid<strong>in</strong>g more amenities <strong>in</strong> the departmental<br />

canteens etc.<br />

b) To provide for cont<strong>in</strong>gencies like death result<strong>in</strong>g from accident<br />

or from <strong>in</strong>jury suffered or from a natural cause dur<strong>in</strong>g and<br />

while the <strong>of</strong>ficer is actually engaged <strong>in</strong> an operation <strong>of</strong> antismuggl<strong>in</strong>g,<br />

anti-evasion or narcotic enforcement; <strong>in</strong>jury<br />

suffered <strong>in</strong> the course <strong>of</strong> anti-smuggl<strong>in</strong>g, anti-evasion, or<br />

narcotic enforcement activities; death from any cause<br />

whatsoever while the <strong>of</strong>ficer is posted to a formation <strong>in</strong>volv<strong>in</strong>g<br />

anti-smuggl<strong>in</strong>g, anti-evasion or foreign exchange or narcotic<br />

enforcement work as the case may be. The assistance<br />

may be provided even if the employee has ceased to be so<br />

posted but if the death could reasonably be attributed to<br />

his hav<strong>in</strong>g worked <strong>in</strong> any such formation; and any permanent<br />

70


disability or loss <strong>of</strong> limb or eye etc. aris<strong>in</strong>g as a result <strong>of</strong><br />

accident or <strong>in</strong>jury suffered which can be reasonably attributed<br />

to any <strong>of</strong> the circumstances described earlier.<br />

c) Provid<strong>in</strong>g different forms <strong>of</strong> medical assistance for<br />

emergencies and serious distress to staff and members <strong>of</strong><br />

their families, not normally, governed under the medical<br />

reimbursement rules and to provide for high risk <strong>in</strong>surance<br />

cover to operational staff.<br />

d) Construction/hir<strong>in</strong>g/leas<strong>in</strong>g <strong>of</strong> holiday homes <strong>in</strong> places <strong>of</strong><br />

tourist/pilgrimage <strong>in</strong>terest and departmental guest house<br />

<strong>in</strong> Metropolitan cities for the use <strong>of</strong> departmental staff.<br />

e) Advancement <strong>of</strong> supplemental loans to <strong>of</strong>ficers/staff <strong>of</strong> the<br />

department for construction/hir<strong>in</strong>g/leas<strong>in</strong>g <strong>of</strong> residential<br />

complexes which could be leased for the use <strong>of</strong> departmental<br />

staff so long as they are <strong>in</strong> service.<br />

f) Grant <strong>of</strong> performance <strong>in</strong>centives to the best managed Unit/<br />

Circle/Division for creation <strong>of</strong> a sense <strong>of</strong> competition and<br />

better performance amongst the staff.<br />

g) Procurement <strong>of</strong> anti-smuggl<strong>in</strong>g equipments <strong>of</strong> a specialized<br />

nature with<strong>in</strong> the shortest possible time.<br />

h) Any other scheme or measures <strong>in</strong>tended for the promotions<br />

<strong>of</strong> staff Welfare and improv<strong>in</strong>g performance <strong>of</strong> the <strong>of</strong>ficers.<br />

i) Any other purpose for the Welfare <strong>of</strong> community at large<br />

<strong>in</strong>clud<strong>in</strong>g removal <strong>of</strong> difficulties caused by natural calamities<br />

like floods, earthquake, drought etc.<br />

1.5 Coverage <strong>of</strong> Funds<br />

The utility <strong>of</strong> two funds extends to all <strong>of</strong>ficers and staff work<strong>in</strong>g<br />

<strong>in</strong> the Central Board <strong>of</strong> Excise & Customs, its attached and<br />

subord<strong>in</strong>ate <strong>of</strong>fices and <strong>in</strong>cludes <strong>of</strong>ficers/staff <strong>of</strong> the <strong>CBEC</strong><br />

work<strong>in</strong>g on deputation <strong>in</strong> various M<strong>in</strong>istries/Departments <strong>of</strong> the<br />

Government.<br />

Govern<strong>in</strong>g Body, <strong>in</strong> its meet<strong>in</strong>g dated 20.12.2006 has decided<br />

to extend the benefits for reimbursement <strong>of</strong> medical expenses<br />

from Customs & Central Excise Welfare Fund to the follow<strong>in</strong>g<br />

<strong>of</strong>ficers engaged <strong>in</strong> revenue collection and/or enforcement <strong>of</strong><br />

71


laws <strong>in</strong> relation to Customs, Central Excise, Service Tax and<br />

Narcotics:<br />

(a) Officials <strong>in</strong> IFU who deal with <strong>CBEC</strong> matters.<br />

(b) Officials <strong>of</strong> Pr. CCA, <strong>CBEC</strong>, New Delhi & PAOs attached to<br />

subord<strong>in</strong>ate <strong>of</strong>fices <strong>of</strong> <strong>CBEC</strong> dur<strong>in</strong>g the tenure <strong>of</strong> their post<strong>in</strong>g<br />

<strong>in</strong> these <strong>of</strong>fices.<br />

(c) Cadre <strong>of</strong>ficers <strong>of</strong> <strong>CBEC</strong> who are entitled to the benefits <strong>of</strong><br />

welfare Fund cont<strong>in</strong>ue to receive the facility <strong>of</strong> f<strong>in</strong>ancial<br />

assistance for medical treatment after their retirement <strong>in</strong><br />

case they are re-employed with any body/organization under<br />

Department <strong>of</strong> Revenue which deals with revenue collection<br />

or enforcements <strong>of</strong> Laws <strong>in</strong> relation with Customs, Central<br />

Excise, Service Tax, and Narcotics. The organization<br />

<strong>in</strong>clude CESTAT, Settlement Commission, and Authority <strong>of</strong><br />

Advance Rul<strong>in</strong>g. The benefit will be given for the period <strong>of</strong><br />

such re-employment.<br />

1.6 Sponsor<strong>in</strong>g <strong>of</strong> proposals for various schemes<br />

Specific proposals <strong>in</strong> respect <strong>of</strong> the various Schemes formulated<br />

<strong>in</strong> accordance <strong>of</strong> the Welfare Rules are required to be sponsored<br />

by respective Commissioner <strong>of</strong> Customs <strong>of</strong> Central Excise/<br />

<strong>of</strong>ficers <strong>of</strong> equivalent rant <strong>in</strong> the department, on the<br />

recommendation <strong>of</strong> the Advisory Committee constituted at the<br />

Heads <strong>of</strong> Departmental level. For this purpose, an Advisory<br />

Committee compris<strong>in</strong>g the Commissioner/ <strong>of</strong>ficers <strong>of</strong> equivalent<br />

rank <strong>in</strong> the department and one representative each <strong>of</strong> Group<br />

‘A’ to ‘D’ be nom<strong>in</strong>ated <strong>in</strong> each Commissionerate/ <strong>Directorate</strong>.<br />

The decisions arrived at by the Advisory Committee on each<br />

proposal should be forwarded to the Govern<strong>in</strong>g Body with full<br />

details/ justifications for further consideration and sanction.<br />

1.7 Responsibility for Ma<strong>in</strong>tenance <strong>of</strong> Accounts<br />

The accounts <strong>of</strong> the Funds are to be ma<strong>in</strong>ta<strong>in</strong>ed by a special<br />

Unit created for the purpose <strong>in</strong> each Commissionerate from<br />

with<strong>in</strong> its exist<strong>in</strong>g staff strength. The Unit shall be manned by<br />

necessary Secretarial Staff under the supervision <strong>of</strong> the Chief<br />

Accounts <strong>of</strong>ficer.<br />

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1.8 Documents<br />

The follow<strong>in</strong>g records shall be ma<strong>in</strong>ta<strong>in</strong>ed to keep a proper<br />

account <strong>of</strong> the funds:<br />

(a) Separate general files for each Fund <strong>in</strong> which all sanctions<br />

and vouchers will be kept;<br />

(b) Separate stock registers/ disbursement registers for the<br />

Funds keep<strong>in</strong>g record <strong>of</strong> articles purchased etc. Detailed<br />

<strong>in</strong>structions regard<strong>in</strong>g open<strong>in</strong>g and ma<strong>in</strong>tenance and<br />

account<strong>in</strong>g <strong>of</strong> the Personal Deposit Account and Account<strong>in</strong>g<br />

procedure relat<strong>in</strong>g thereto for the funds have been sent to<br />

all Commissioners <strong>of</strong> Customs and Central Excise vide<br />

M<strong>in</strong>istry’s letter F.No. 712/21/88-Cus (AS) dated 22-04-<br />

1988.<br />

1.9 Audit <strong>of</strong> Funds<br />

The documents relat<strong>in</strong>g to Personal Deposit account mentioned<br />

by the Personal Deposit Account holder shall be subject to the<br />

Internal Audit <strong>of</strong> the Pr. Chief Controller <strong>of</strong> Accounts, C.B.E.C.<br />

at the Headquarters level, and by the Pay and Account Officer<br />

<strong>of</strong> the respective Commissionerate/ <strong>Directorate</strong> level.<br />

The accounts will also be subjected to statutory audit once <strong>in</strong><br />

year by the C. & A.G.<br />

2.0 Activities undertaken from the Welfare Fund<br />

Presently, the various activities undertaken from the welfare Fund<br />

<strong>in</strong>clude the follow<strong>in</strong>g:<br />

(i) Grant <strong>of</strong> f<strong>in</strong>ancial assistance for non-reimbursable expenses<br />

under CS (MA)/ CGHS Rules;<br />

(ii) Grant <strong>of</strong> ex-gratia f<strong>in</strong>ancial assistance <strong>in</strong> cases <strong>of</strong> death <strong>of</strong><br />

departmental <strong>of</strong>ficials;<br />

(iii) Advance on medical grounds <strong>in</strong> exceptional cases <strong>in</strong><br />

emergencies;<br />

(iv) Arrangements for medical treatment <strong>in</strong> hospitals recognized<br />

under CS (MA)/ CGHS Rules without payment <strong>of</strong> any<br />

advance deposit by the departmental <strong>of</strong>ficials;<br />

(v) Grant <strong>of</strong> cash awards to the children <strong>of</strong> departmental <strong>of</strong>ficials<br />

73


for performance <strong>in</strong> Board Exam<strong>in</strong>ations at the level <strong>of</strong> 10th and 12th Standard;<br />

(vi) Grant <strong>of</strong> scholarships for pursu<strong>in</strong>g specified pr<strong>of</strong>essional<br />

courses at graduate level;<br />

(vii) Sett<strong>in</strong>g up <strong>of</strong> common facilities, viz. departmental guest<br />

hoses, acquir<strong>in</strong>g accommodation <strong>in</strong> hotels, Canteens,<br />

Creches, Gym./ Recreation/ Sports Centers;<br />

(viii) Grant <strong>of</strong> f<strong>in</strong>ancial assistance for the losses suffered due to<br />

natural calamities like Tsunami, Earthquakes, Floods etc.;<br />

(ix) Cash Awards for w<strong>in</strong>n<strong>in</strong>g medals <strong>in</strong> games/events <strong>of</strong> National/<br />

International importance and f<strong>in</strong>ancial assistance for meet<strong>in</strong>g<br />

expenditure on participation <strong>in</strong> National/International games/<br />

events, etc.<br />

(x) F<strong>in</strong>ancial assistance for recreation and other outdoor<br />

activities <strong>in</strong>clud<strong>in</strong>g a sense <strong>of</strong> adventure.<br />

3.0 Schemes/ Guidel<strong>in</strong>es for various activities undertaken from<br />

the Welfare Fund<br />

3.1 GUIDELINCES FOR FINANCIAL ASSISTANCE FOR MEDICAL<br />

EXPENSES<br />

CONSOLIDATED GUIDELINES<br />

(i) Admissible f<strong>in</strong>ancial assistance<br />

F<strong>in</strong>ancial assistance shall be admissible for portion <strong>of</strong><br />

expenses on treatment which are non reimbursable under<br />

the CS(MA)/CGHS Rules<br />

(ii) Time limit for submission <strong>of</strong> proposal<br />

(a) The <strong>in</strong>dividual has to request with<strong>in</strong> 3 months <strong>of</strong><br />

settlement <strong>of</strong> claims when part <strong>of</strong> the claim is settled<br />

under CS(MA)/CGHS rules. The Commissioners/HODs<br />

should forward the proposal with<strong>in</strong> a period <strong>of</strong> one month<br />

<strong>of</strong> receipt <strong>of</strong> the request<br />

The time limit for request<strong>in</strong>g for f<strong>in</strong>ancial assistance by<br />

the <strong>in</strong>dividual and for forward<strong>in</strong>g the proposal by the<br />

Commissioner should be strictly observed.<br />

74


(b) Proposal submitted after the prescribed time limit<br />

Reasons for delay <strong>in</strong> submission <strong>of</strong> proposal by the<br />

applicant/ Commissionerate should be given.<br />

(iii) For Cont<strong>in</strong>uous Treatment<br />

In cases <strong>of</strong> cont<strong>in</strong>uous treatment only one time f<strong>in</strong>ancial<br />

assistance should be considered and normally no<br />

subsequent request should be enterta<strong>in</strong>ed unless there are<br />

extreme compassionate grounds.<br />

(iv) M<strong>in</strong>imum amount for f<strong>in</strong>ancial assistance<br />

The follow<strong>in</strong>g m<strong>in</strong>imum amounts <strong>of</strong> f<strong>in</strong>ancial assistance to<br />

be proposed for sanction have been fixed:<br />

Group ‘A’ : Rs. 10,000/- Group ‘C’ : Rs. 3,000/-<br />

Group ‘B’ : Rs. 5,000/- Group ‘D’ : Rs. 1,000/-<br />

(v) Coverage <strong>of</strong> f<strong>in</strong>ancial assistance<br />

F<strong>in</strong>ancial assistance is admissible only to the <strong>of</strong>ficer/staff,<br />

his/her unemployed spouse and dependent children. No<br />

f<strong>in</strong>ancial assistance is admissible to dependents, <strong>in</strong>clud<strong>in</strong>g<br />

dependent parents.<br />

(vi) Ceil<strong>in</strong>g on amount <strong>of</strong> f<strong>in</strong>ancial assistance<br />

In case <strong>of</strong> dependent children and spouse (unemployed),<br />

the <strong>of</strong>ficer/staff is entitled to f<strong>in</strong>ancial assistance with an<br />

overall cap <strong>of</strong> Rs. 7.5 lakhs <strong>in</strong> the entire career. However,<br />

there is no limit on the amount <strong>of</strong> f<strong>in</strong>ancial assistance for<br />

departmental <strong>of</strong>ficials.<br />

To monitor the maximum overall cap <strong>of</strong> Rs. 7.5 lakh for the<br />

treatment <strong>of</strong> dependent children and spouse (unemployed)<br />

<strong>of</strong> the <strong>of</strong>ficials, the follow<strong>in</strong>g procedure should be followed:<br />

(a) Entries <strong>in</strong> the Service Book <strong>of</strong> the <strong>of</strong>ficer/staff <strong>of</strong> the<br />

f<strong>in</strong>ancial assistances for medical expenses from the<br />

Welfare Fund are required to be made. To computerize<br />

/ monitor the details by the <strong>Directorate</strong> <strong>of</strong> Logistics,<br />

the Commissioner, while forward<strong>in</strong>g the proposal shall<br />

certify that the name <strong>of</strong> the <strong>of</strong>ficer is as per the Service<br />

Book and also give details regard<strong>in</strong>g change <strong>of</strong> name,<br />

75


if any.<br />

(b) The Commissioner while forward<strong>in</strong>g the requests <strong>of</strong><br />

f<strong>in</strong>ancial assistance for medical expenses shall send<br />

the details <strong>of</strong> f<strong>in</strong>ancial assistance hitherto granted to<br />

the <strong>of</strong>ficer / staff <strong>in</strong> his entire career as per the Service<br />

Book and details <strong>of</strong> proposals <strong>in</strong> respect <strong>of</strong> that <strong>of</strong>ficer<br />

if any pend<strong>in</strong>g with the <strong>Directorate</strong>. The Commissioner<br />

should also enclose certificate to this effect from the<br />

<strong>of</strong>ficer / staff <strong>in</strong> the pr<strong>of</strong>orma given at Annexure-‘III’.<br />

(vii) Expenses on maternity/term<strong>in</strong>ation <strong>of</strong> pregnancy <strong>in</strong><br />

emergencies would not be admissible to <strong>of</strong>ficer/staff hav<strong>in</strong>g<br />

more than two surviv<strong>in</strong>g children.<br />

(viii) No f<strong>in</strong>ancial assistance is admissible to retired <strong>of</strong>ficers /<br />

staff.<br />

(ix) Mandatory Deductions<br />

On Room charges:-<br />

(a) 25% <strong>of</strong> the non-reimbursable room charges are<br />

deducted <strong>in</strong> cases when room charges are shown<br />

separately.<br />

(b) In case <strong>of</strong> reimbursement under package deal (room<br />

charges are <strong>in</strong>cluded <strong>in</strong> package rates), a sum <strong>of</strong> Rs.<br />

500/- per day is deducted.<br />

On Sundry charges:-<br />

Full deduction on sundry expenses.<br />

Overall deduction: After deductions, on account <strong>of</strong> the<br />

non reimbursement room charges and sundry charges,<br />

a further deduction <strong>of</strong> 25% <strong>of</strong> the rema<strong>in</strong><strong>in</strong>g nonreimbursement<br />

expenses is made to arrive at the f<strong>in</strong>al<br />

amount admissible for f<strong>in</strong>ancial assistance from the<br />

Welfare Fund.<br />

(x) Waiver <strong>of</strong> deductions:- There will be full waiver <strong>of</strong> the<br />

amount on account <strong>of</strong> mandatory deduction <strong>in</strong> the follow<strong>in</strong>g<br />

cases:-<br />

(a) Illness or accidents result<strong>in</strong>g <strong>in</strong> death <strong>of</strong> the <strong>of</strong>ficial<br />

76


(b) Illness or accidents result<strong>in</strong>g <strong>in</strong> serious physical or<br />

mental <strong>in</strong>firmity, which permanently <strong>in</strong>capacitates the<br />

<strong>of</strong>ficial for further service.<br />

(c) A partial bodily or mental <strong>in</strong>firmity or handicap like loss<br />

<strong>of</strong> vision/hear<strong>in</strong>g/limbs. In such cases, a m<strong>in</strong>imum<br />

physical handicap to the extent prescribed for qualify<strong>in</strong>g<br />

a person for consideration for employment under the<br />

PH quota, may justify the waiver.<br />

(xi) Ceil<strong>in</strong>g on room charges: The ceil<strong>in</strong>g on room charges<br />

(category-wise) have been fixed as given below for grant <strong>of</strong><br />

f<strong>in</strong>ancial assistance:<br />

Category Type <strong>of</strong> room Rent per day<br />

Group ‘A’ S<strong>in</strong>gle Room Rs. 4,500/-<br />

Group ‘B’ Tw<strong>in</strong> Shar<strong>in</strong>g Rs. 3,000/-<br />

Group ‘C’ & ‘D’ Multi Bed/<strong>General</strong> Ward Rs. 1,500/-<br />

All categories ICU Actuals<br />

(xii) Submission <strong>of</strong> proposal<br />

(a) Certificates <strong>in</strong> the prescribed Pr<strong>of</strong>orma, duly certified<br />

by the Commissioner/HOD should accompany the<br />

proposal show<strong>in</strong>g break up <strong>of</strong> amount spent, amount<br />

reimbursed and amount non-reimbursable category wise<br />

(cost <strong>of</strong> treatment etc, room charges and sundry<br />

charges).<br />

(b) Each proposal should be scrut<strong>in</strong>ized and recommended<br />

by the Advisory Committee, headed by Commissioner/<br />

Director and hav<strong>in</strong>g one representative each from Group<br />

‘A’ to ‘D’ <strong>of</strong>ficials, before it is sent to the <strong>Directorate</strong> <strong>of</strong><br />

Logistics. The proposals received without<br />

recommendation <strong>of</strong> the Advisory Committee would not<br />

be placed before the Govern<strong>in</strong>g Body.<br />

(c) Checklist for send<strong>in</strong>g proposals<br />

Photocopies <strong>of</strong> the requisite documents as listed <strong>in</strong><br />

the check-list should be enclosed with the proposal.<br />

77


CERTIFICATE<br />

78<br />

(Pr<strong>of</strong>orma)<br />

(To be submitted with the proposal for grant <strong>of</strong> F<strong>in</strong>ancial<br />

Assistance on non reimbursable medical claims)<br />

1. Certified that the proposal for f<strong>in</strong>ancial assistance has been<br />

recommended by the Advisory Committee constituted <strong>in</strong> this<br />

<strong>of</strong>fice for this purpose.<br />

2. Certified that a sum <strong>of</strong> Rs._____has been earlier sanctioned to<br />

the <strong>in</strong>dividual as F<strong>in</strong>ancial Assistance from the Welfare Fund<br />

for medical expenses for spouse and dependent children and<br />

the details there<strong>of</strong> have been entered <strong>in</strong> the <strong>in</strong>dividual’s service<br />

book. Further,______ number <strong>of</strong> proposals <strong>of</strong> F<strong>in</strong>ancial<br />

Assistance are pend<strong>in</strong>g (give details) with <strong>Directorate</strong> <strong>of</strong><br />

Logistics.<br />

Note: The amount <strong>of</strong> f<strong>in</strong>ancial assistance to staff/employee<br />

should not be <strong>in</strong>cluded <strong>in</strong> above certificate<br />

3. Certified that the name <strong>of</strong> the <strong>of</strong>ficer is as per the service book<br />

(<strong>in</strong> case <strong>of</strong> change <strong>of</strong> name, details may be given.)<br />

4. Certified that the number <strong>of</strong> surviv<strong>in</strong>g children are less then two.<br />

Note: This certificates required only <strong>in</strong> cases <strong>of</strong> grant <strong>of</strong><br />

F<strong>in</strong>ancial Assistance on the non reimbursable expenses<br />

on the maternity expenses or term<strong>in</strong>ation <strong>of</strong> pregnancy.<br />

5. Certified that the spouse <strong>of</strong> employee/<strong>of</strong>ficer is non work<strong>in</strong>g.<br />

Note: This certificate is required only where f<strong>in</strong>ancial<br />

assistance is sought for medical expenses <strong>of</strong> spouse.<br />

6. Details <strong>of</strong> medical expenses reimbursed and not reimbursed<br />

are as under:<br />

No. <strong>of</strong> days for which room rent paid for stay <strong>in</strong> other than<br />

ICU/CCU ________


Details <strong>of</strong> the Claims Total Amount Amount Non-<br />

Amount reimbursed Admissible<br />

Spent as per CS(MA)<br />

rules<br />

Cost <strong>of</strong> treatment<br />

(Doctor’s fees,<br />

Medic<strong>in</strong>es, Test,<br />

Procedure etc.<br />

ICU/CCU charges<br />

Room Charges other<br />

than ICU/CCU<br />

Sundry Charges<br />

(Viz Telephone bills,<br />

guest room charges,<br />

food, conveyance,<br />

diet, Ambulance etc.)<br />

Total<br />

Signature <strong>of</strong> Commissioner/HOD<br />

Name<br />

79


CHECK LIST FOR PROPOSALS FOR GRANT OF<br />

FINANCIAL ASSISTANCE OF EXPENSES ON<br />

TREATMENT<br />

Check that:<br />

1. Copy <strong>of</strong> request letter <strong>of</strong> the applicant is enclosed.<br />

2. Claim has been settled under CS(MA)/CGHS Rules. Copy <strong>of</strong><br />

Sanction Order/ Sanction for reimbursement <strong>of</strong> medical claim<br />

under CS(MA)/CGHS Rules has been enclosed.<br />

3. Copy <strong>of</strong> bills/vouchers <strong>of</strong> medical expenses submitted with the<br />

medical claim have been enclosed.<br />

4. Proposal has been submitted with<strong>in</strong> prescribed time limit.<br />

5. In case <strong>of</strong> proposals submitted after the prescribed time limits,<br />

justification for condonation <strong>of</strong> delay have been given.<br />

6. The follow<strong>in</strong>g certificates as required <strong>in</strong> Annexure-III have been<br />

furnished:-<br />

(i) Advisory Committee recommendation.<br />

(ii) In case f<strong>in</strong>ancial assistance is sought for medical expenses<br />

<strong>in</strong>curred on dependent children & spouse, amount <strong>of</strong><br />

f<strong>in</strong>ancial assistance received by the applicant earlier from<br />

the Welfare Fund for the medical expenses <strong>in</strong>curred on<br />

treatment <strong>of</strong> dependents.<br />

(iii) In case f<strong>in</strong>ancial assistance is sought for medical expenses<br />

<strong>in</strong>curred on treatment <strong>of</strong> spouse, a certificate that the spouse<br />

<strong>of</strong> employee/ <strong>of</strong>ficer is not work<strong>in</strong>g <strong>in</strong> any State/Central Govt,<br />

Banks, PSUs, Private Organizations or is self employed<br />

etc.<br />

(iv) In case f<strong>in</strong>ancial assistance is sought for medical expenses<br />

<strong>in</strong>curred on child birth, certificate that the number <strong>of</strong> surviv<strong>in</strong>g<br />

children is not more than two.<br />

80


3.2 CONSOLIDATED GUIDELINES FOR GRANT OF EX-GRATIA<br />

FINANCIAL ASSISTANCE TO DEPARTMENTAL OFFICIALS<br />

FROM THE WELFARE FUND IN CASE OF NATURAL DEATH<br />

WHILE IN SERVICE /ATTRIBUTABLE TO PERFORMANCE<br />

OF DUTIES /INJURIES SUSTAINED IN PERFORMANCE OF<br />

DUTIES.<br />

(i) Amount <strong>of</strong> f<strong>in</strong>ancial assistance:<br />

(a) In case <strong>of</strong> natural death:<br />

The amount <strong>of</strong> ex-gratia f<strong>in</strong>ancial assistance <strong>in</strong> case <strong>of</strong><br />

natural death will depend on the total value <strong>of</strong> term<strong>in</strong>al<br />

benefits and immovable assets <strong>of</strong> the deceased <strong>of</strong>ficial.<br />

The Total value <strong>of</strong> term<strong>in</strong>al benefits and immovable<br />

assets have been revised w.e.f. 20.02.2008 as under:<br />

S.No. Term<strong>in</strong>al benefits + Value <strong>of</strong> Amount <strong>of</strong> ex-gratia<br />

immovable assets<br />

(i) Upto Rs. 7,50,000/- Rs. 1,00,000/-<br />

(ii) Rs. 7,50,001/- to Rs. 15,00,000/- Rs. 75,000/-<br />

(iii) Rs 15,00,001/- and above Nil<br />

Present f<strong>in</strong>ancial condition <strong>of</strong> the family<br />

A verification/<strong>in</strong>quiry report should be sent with the<br />

proposal show<strong>in</strong>g the present f<strong>in</strong>ancial condition <strong>of</strong> the<br />

family giv<strong>in</strong>g full details <strong>of</strong> value <strong>of</strong> immovable properties,<br />

amount available with the Banks (sav<strong>in</strong>gs/fixed deposits)<br />

LIC payments, total term<strong>in</strong>al benefits paid, monthly<br />

pension be<strong>in</strong>g paid, details <strong>of</strong> surviv<strong>in</strong>g children such<br />

as age, <strong>in</strong> school/higher education, earn<strong>in</strong>g if any, and<br />

earn<strong>in</strong>g <strong>in</strong>clud<strong>in</strong>g pension <strong>of</strong> spouse <strong>of</strong> the deceased<br />

<strong>of</strong>ficial.<br />

(b) In case <strong>of</strong> death attributable to performance <strong>of</strong><br />

duties:<br />

For the <strong>of</strong>ficials / staff who die while perform<strong>in</strong>g antismuggl<strong>in</strong>g<br />

/ anti-evasion/ anti-narcotics duties, a sum<br />

<strong>of</strong> Rs. 5 lakhs be paid as ex-gratia assistance <strong>in</strong> addition<br />

81


to any assistance which may be sanctioned from the<br />

Consolidated Fund <strong>of</strong> India <strong>in</strong> terms <strong>of</strong> Department <strong>of</strong><br />

Pension & Pensioner’s O.M. No. 45/55/97-P&PW(C)<br />

dated 11.9.98. In view <strong>of</strong> condition No. 12 conta<strong>in</strong>ed <strong>in</strong><br />

the Annexure to the afore-mentioned O.M. which<br />

provides that ex-gratia assistance paid from different<br />

sources should not exceed Rs. 10 lakhs <strong>in</strong> each<br />

<strong>in</strong>dividual case, the amount paid out <strong>of</strong> the Welfare Fund<br />

will be <strong>in</strong> addition to the relief, if any, received from the<br />

Consolidated Fund <strong>of</strong> India <strong>in</strong> terms <strong>of</strong> the aforementioned<br />

O.M. However, the ex-gratia assistance out<br />

<strong>of</strong> the Welfare Fund will be paid only if the death <strong>of</strong> the<br />

<strong>of</strong>ficial is directly attributable to the actual performance<br />

<strong>of</strong> anti-smuggl<strong>in</strong>g / anti-evasion and anti-narcotics<br />

duties. The Commissioners while forward<strong>in</strong>g proposals<br />

<strong>in</strong> this respect would critically exam<strong>in</strong>e and report the<br />

circumstances <strong>of</strong> death <strong>of</strong> the subject <strong>of</strong>ficial.<br />

(c) In case <strong>of</strong> <strong>in</strong>juries susta<strong>in</strong>ed <strong>in</strong> performance <strong>of</strong><br />

duties:<br />

A sum <strong>of</strong> Rs. One lakh is to be sanctioned as Ex-gratia<br />

f<strong>in</strong>ancial assistance to <strong>of</strong>ficials / staff who susta<strong>in</strong><br />

permanent <strong>in</strong>jury or disability dur<strong>in</strong>g the performance<br />

<strong>of</strong> Government duties.<br />

(ii) The decision regard<strong>in</strong>g grant <strong>of</strong> ex-gratia f<strong>in</strong>ancial assistance<br />

shall be del<strong>in</strong>ked from the appo<strong>in</strong>tment on compassionate<br />

grounds <strong>of</strong> a family member <strong>of</strong> the deceased <strong>of</strong>ficial.<br />

(iii) Time limit for submission <strong>of</strong> proposal<br />

A time limit <strong>of</strong> two years from the death <strong>of</strong> <strong>of</strong>ficials has been<br />

prescribed for submission <strong>of</strong> a proposal.<br />

However, if for some reasons, a proposal for ex-gratia<br />

f<strong>in</strong>ancial assistance could not be submitted <strong>in</strong> the prescribed<br />

time limit <strong>of</strong> 2 years after the death <strong>of</strong> an employee, but<br />

survivor(s) <strong>of</strong> the deceased <strong>of</strong>ficial deserver ex-gratia f<strong>in</strong>ancial<br />

assistance, on merit <strong>of</strong> the case, the same may be<br />

submitted for consideration <strong>of</strong> the Govern<strong>in</strong>g Body, giv<strong>in</strong>g<br />

full justification and reasons for the proposal not be<strong>in</strong>g<br />

submitted with<strong>in</strong> prescribed time limit <strong>of</strong> 2 years after the<br />

death <strong>of</strong> the employee.<br />

82


CHECK LIST FOR PROPOSALS FOR EX-GRATIA<br />

FINANCIAL ASSISTANCE.<br />

Check that:<br />

1. Application <strong>of</strong> beneficiary has been enclosed.<br />

2. The date <strong>of</strong> death and age <strong>of</strong> the deceased <strong>of</strong>ficial is mentioned.<br />

3. Death certificate is enclosed.<br />

4. In cases <strong>of</strong> death due to accident, or <strong>in</strong> mysterious<br />

circumstances, police <strong>in</strong>vestigation report is enclosed.<br />

5. Follow<strong>in</strong>g details <strong>of</strong> each <strong>of</strong> the surviv<strong>in</strong>g members <strong>of</strong> the family<br />

<strong>of</strong> deceased <strong>of</strong>ficial are given: Name, Age, Relationship with the<br />

deceased <strong>of</strong>ficial, employment (<strong>in</strong>come/earn<strong>in</strong>g), <strong>in</strong> case <strong>of</strong><br />

dependent children give their marital status, employed (mention<br />

earn<strong>in</strong>g/<strong>in</strong>come) or study<strong>in</strong>g (mention class/course).<br />

6 Details <strong>of</strong> immovable assets, and Insurance /Fixed deposits<br />

etc. <strong>in</strong> the name <strong>of</strong> deceased <strong>of</strong>ficial or <strong>in</strong> the name <strong>of</strong> his family<br />

members, if any, are given. Also mention <strong>in</strong>come by way <strong>of</strong> rent<br />

or/and <strong>in</strong>terests, if any.<br />

7. Details such as Gratuity, CGEIS, GPF, encashment <strong>of</strong> leave,<br />

family pension etc., <strong>of</strong> term<strong>in</strong>al benefits received by the family<br />

<strong>of</strong> the deceased <strong>of</strong>ficial have been given.<br />

8. Details <strong>of</strong> outstand<strong>in</strong>g loans aga<strong>in</strong>st the deceased <strong>of</strong>ficial, if<br />

any, along with support<strong>in</strong>g documents have been given.<br />

9. In case if the surviv<strong>in</strong>g beneficiary are m<strong>in</strong>or children, details <strong>of</strong><br />

their legal heir ship along with copy <strong>of</strong> Court Order, if any, have<br />

been given.<br />

10. Proposal has been submitted with<strong>in</strong> prescribed time limit <strong>of</strong> 2<br />

years from the date <strong>of</strong> death <strong>of</strong> the <strong>of</strong>ficial.<br />

11. In case <strong>of</strong> proposal submitted after 2 years from the death <strong>of</strong><br />

the <strong>of</strong>ficial, enclose Verification Report on the present family<br />

conditions <strong>of</strong> the family as at Sl. No. 5 above, and mention<br />

reasons for delayed submission <strong>of</strong> the proposal.<br />

12. Proposal has been recommended by the Advisory Committee<br />

headed by Commissioner/HOD.<br />

83


3.3 CASH AWARD SCHEME<br />

For the children <strong>of</strong> <strong>of</strong>ficials with Grade Pay above<br />

Rs. 1,800/- (other than Drivers, Havaldars and Head<br />

Havaldars), <strong>in</strong>clud<strong>in</strong>g children <strong>of</strong> deceased <strong>of</strong>ficials:<br />

The eligibility conditions (m<strong>in</strong>imum percentage <strong>of</strong> marks),<br />

number <strong>of</strong> Cash Awards and amount <strong>of</strong> each Cash Award<br />

are given <strong>in</strong> Table-1 below:<br />

Table-1<br />

Class Stream M<strong>in</strong> % <strong>of</strong> marks Number <strong>of</strong> Amount <strong>of</strong> each<br />

cash awards cash award (Rs.)<br />

Category Boys Girls Boys Girls Boys Girls<br />

10th Not<br />

applicable <strong>General</strong> 80% 75 %<br />

SC/ST 70% 65%<br />

OBC 74% 69%<br />

12th Science <strong>General</strong> 85% 80%<br />

SC/ST 75% 70% All All<br />

OBC 79% 74% found found 5,000/- 6,000/-<br />

Comm. <strong>General</strong> 85% 80% eligible eligible<br />

With SC/ST 75% 70%<br />

Maths OBC 79% 74%<br />

Others <strong>General</strong> 75% 70%<br />

SC/ST 65% 60%<br />

OBC 69% 64%<br />

B. For the children <strong>of</strong> <strong>of</strong>ficials with Grade Pay upto<br />

Rs. 1,800/- and Drivers, Havaldars and Head Havaldars and<br />

physically handicapped children <strong>of</strong> all categories<br />

<strong>in</strong>clud<strong>in</strong>g children <strong>of</strong> deceased <strong>of</strong>ficials.<br />

The eligibility conditions (m<strong>in</strong>imum percentage <strong>of</strong> marks), number<br />

<strong>of</strong> Cash Awards and amount <strong>of</strong> each Cash Award are given <strong>in</strong><br />

Table-2 below:<br />

Table-2<br />

Class Stream M<strong>in</strong> % <strong>of</strong> marks Number <strong>of</strong> Amount <strong>of</strong> each<br />

cash awards cash award (Rs.)<br />

Category Boys Girls Boys Girls Boys Girls<br />

10th & Not <strong>General</strong> 65% 60% All All<br />

12th applicable SC/ST 55% 50% found found 5,000/- 6,000/-<br />

OBC 59% 54% eligible eligible<br />

84


Conditions for avail<strong>in</strong>g benefits for physically challenged<br />

(handicapped) children.<br />

The benefit under the scheme shall be applicable subject to the<br />

fulfillment <strong>of</strong> the follow<strong>in</strong>g conditions besides m<strong>in</strong>imum percentage<br />

as prescribed <strong>in</strong> the Table-II <strong>in</strong> the Cash Award Scheme-2007.<br />

1. The benefit shall be applicable to the follow<strong>in</strong>g three categories<br />

<strong>of</strong> disabilities:<br />

(i) Bl<strong>in</strong>dness or low vision;<br />

(ii) Hear<strong>in</strong>g impairment and<br />

(iii) Locomotor disability or cerebral palsy (<strong>in</strong>cludes all cases<br />

<strong>of</strong> orthopaedically handicapped persons)<br />

2. The benefit shall be admissible for disability <strong>of</strong> 40% or above.<br />

3. An attested copy <strong>of</strong> certificate <strong>of</strong> disability issued by State /<br />

Central Govt. Hospital or a competent authority as per<br />

reservation for physically handicapped persons shall be enclosed<br />

by the applicant along with the application for cash award.<br />

3.4 Scholarship Scheme<br />

(Note: The Scholarship Scheme is implemented on yearly<br />

basis)<br />

Scholarship Scheme is a scheme for reimbursement <strong>of</strong> fees,<br />

paid by departmental <strong>of</strong>ficials for pr<strong>of</strong>essional education at under<br />

graduate level <strong>of</strong> their children and are eligible to receive f<strong>in</strong>ancial<br />

assistance under the Customs & Central Excise Welfare Fund<br />

<strong>in</strong> the follow<strong>in</strong>g fields <strong>of</strong> study.<br />

(i) Eng<strong>in</strong>eer<strong>in</strong>g <strong>in</strong>clud<strong>in</strong>g architecture, Computers/Information<br />

technology<br />

(ii) Medical <strong>in</strong>clud<strong>in</strong>g Dental, Veter<strong>in</strong>ary, Pharmacy,<br />

Homeopathy, Ayur-vedic and Unani medic<strong>in</strong>es)<br />

(iv) Law<br />

(iv) Hotel Management<br />

(v) Fashion Technology<br />

(vi) Under graduate courses covered by Indian Council <strong>of</strong><br />

Agriculture Research (ICAR) Entrance Test.<br />

(vii) Bus<strong>in</strong>ess Adm<strong>in</strong>istration/ Computer Applications<br />

85


2. Def<strong>in</strong>itions<br />

(i) Eligibility criterion<br />

The term shall mean obta<strong>in</strong><strong>in</strong>g admission <strong>in</strong> <strong>in</strong>stitutes/<br />

colleges on the basis <strong>of</strong> obta<strong>in</strong><strong>in</strong>g a m<strong>in</strong>imum rank <strong>in</strong> an<br />

Entrance Exam<strong>in</strong>ation as given <strong>in</strong> Table-I or on the basis <strong>of</strong><br />

merit (percentage <strong>of</strong> marks obta<strong>in</strong>ed <strong>in</strong> 12 th standard Board<br />

Exams) as given <strong>in</strong> Table-II or admissions under Lateral<br />

Entry Scheme (after Diploma Course <strong>in</strong> Eng<strong>in</strong>eer<strong>in</strong>g only)<br />

for Track-III only.<br />

(ii) Fees<br />

The term fees shall mean all charges paid to the college/<br />

<strong>in</strong>stitute <strong>in</strong> connection with the academics exclud<strong>in</strong>g<br />

refundable caution/security money, lodg<strong>in</strong>g and board<strong>in</strong>g<br />

expenses.<br />

(iii) Track<br />

The scheme operates on three tracks designed <strong>in</strong><br />

consideration <strong>of</strong> the salaries drawn by different <strong>of</strong>ficers, which<br />

are as follows:-<br />

Track I: Scheme for children <strong>of</strong> <strong>of</strong>ficials <strong>in</strong> the pay scale<br />

start<strong>in</strong>g at Rs. 12,000/- and above.<br />

Track-II: Scheme for children <strong>of</strong> <strong>of</strong>ficials <strong>in</strong> the pay scale<br />

start<strong>in</strong>g at Rs. 6,500/- but less than Rs. 12,000/-<br />

Track III: Scheme for children <strong>of</strong> <strong>of</strong>ficials <strong>in</strong> the pay scale<br />

start<strong>in</strong>g below Rs. 6,500/-.<br />

III-(A) Departmental <strong>of</strong>ficials other than Drivers and Group-<br />

D staff.<br />

III-(B) Drivers and Group-D staff <strong>of</strong> the department.<br />

(iv) Performance standards<br />

Performance standards mean obta<strong>in</strong><strong>in</strong>g the m<strong>in</strong>imum<br />

percentage or grade <strong>in</strong> the annual exam<strong>in</strong>ations <strong>in</strong> first<br />

attempt while pursu<strong>in</strong>g the under graduate level course.<br />

86


Track % marks or equivalent grades<br />

Boys Girls<br />

Track-I 60% 55%<br />

Track-II 55% 50%<br />

Track-III-A (other than Drivers<br />

& Group-D staff) 55% 50%<br />

Track-III-B (Drivers & Group- Pass marks<br />

Dstaff)<br />

For SC/ST categories (All Tracks) 10% less than other categories for<br />

Track-I, Track-II & TrackIII-A and<br />

m<strong>in</strong>imum pass marks for Track III-B<br />

For OBC categories 6% less than other categories for<br />

Track-I, Track-II & TrackIII-A and<br />

m<strong>in</strong>imum pass marks for Track III-B<br />

For physically challenged children Pass mark for all Tracks<br />

(v) First year<br />

First year <strong>of</strong> education <strong>in</strong> the under graduate course.<br />

(vi) Later year<br />

Second year and all later years <strong>of</strong> education <strong>in</strong> the under<br />

graduate course.<br />

3. Applicability <strong>of</strong> Scheme<br />

The scheme is applicable to the follow<strong>in</strong>g categories:<br />

(i) Fees paid for first year on the basis <strong>of</strong> Entrance Tests held<br />

<strong>in</strong> the year 2006.<br />

(ii) Fees paid for later years on the basis <strong>of</strong> Entrance Tests<br />

held prior to the year 2006.<br />

4. Award <strong>of</strong> scholarships<br />

The scholarship shall be awarded to children who meet the<br />

eligibility criterion conta<strong>in</strong>ed <strong>in</strong> Table-I and Table-II and meet<strong>in</strong>g<br />

the performance standards as at para 2 (iv) above.<br />

87


(A) Reimbursement <strong>of</strong> fees for first year<br />

The eligibility for reimbursement <strong>of</strong> fees for the first year by way<br />

<strong>of</strong> grant <strong>of</strong> scholarships for admissions <strong>in</strong> various Institutes/<br />

Univ. shall be as given <strong>in</strong> Table-I (for admissions based on<br />

Entrance Tests where ranks are awarded ) and Table-II (for<br />

admissions based Entrance Tests where ranks are not awarded<br />

and also on Merit i.e. percentage <strong>of</strong> marks <strong>in</strong> 12th std. Board<br />

Exam) below:<br />

Table –I<br />

(I) Admissions based on Entrance Tests where ranks are given<br />

S. Entrance Exam. Institutes *Entrance Exam. Ranks/ Institutes<br />

No.<br />

88<br />

Track I Track II TrackIII-<br />

A, III-B<br />

Boy Girl Boy Girl Boy/Girl<br />

1 IIT-JEE All IITs All All All All All<br />

Others<br />

2 On-l<strong>in</strong>e Test, Pilani &<br />

BITS otherCenters All All All All All<br />

3 AIEEE All NITs NITsup NITsup Allup Allup All<br />

to10000 to15000 to to<br />

rank rank 20000 30000<br />

rank<br />

4 CEEE(Delhi) NSIT/DCE All All All All All<br />

5 Any State Level All up to up to up to up to All<br />

Entrance Exam. 500 750 1000 1500<br />

foradmission to ranks ranks ranks ranks<br />

eng<strong>in</strong>eer<strong>in</strong>g<br />

<strong>in</strong>stitute<br />

6 University level Aligarh Muslim All All All All All<br />

Entrance Test Univ.,Jamia<br />

(Engg. and MiliaIslamia,<br />

medical Vellore Institute<br />

<strong>of</strong> Technology<br />

7 All India AIIMS All All All All All<br />

EntranceExam.


S. Entrance Exam. Institutes *Entrance Exam. Ranks/ Institutes<br />

No.<br />

89<br />

Track I Track II TrackIII-<br />

A, III-B<br />

Boy Girl Boy Girl Boy/Girl<br />

8 All India PMT All All All All All All<br />

(CBSE)<br />

9 State Level All All All All All All<br />

(Medical)<br />

10 Test by National All IHMs under NIL up to up to All<br />

Council <strong>of</strong> Hotel NCHMCT 750 1125<br />

Management & ranks ranks<br />

Cater<strong>in</strong>g Tech.,<br />

11 All India ILS, Pune, NLS, All All All All<br />

Entrance Bangalore,<br />

Tests for NALSAR,<br />

<strong>in</strong>tegrated Hyderabad,<br />

course B.A. LLB National Law<br />

Univ.Jodhpur,<br />

NLIU Bhopal<br />

NUJS, Kolkatta,<br />

Symbiosis Pune<br />

12 National Instt. Ahemdabad All All All All<br />

<strong>of</strong> Design,<br />

13 Admission Test, All NIFTs NIL All All<br />

M<strong>in</strong>istry <strong>of</strong> courses/ courses/<br />

Textiles ranks ranks<br />

14 Test conducted<br />

byICAR All All All All<br />

courses/ courses/<br />

ranks ranks<br />

15 Any All other Govt NIL NIL All<br />

recog. Engg/<br />

Medical<br />

colleges<br />

16 BBA/BCA All Nil All All<br />

EntranceExam.<br />

conducted by<br />

Universities/<br />

Institutesfunded<br />

byCenter/States<br />

Govts.


(i) In case <strong>of</strong> children <strong>of</strong> SC/ST/OBC categories <strong>of</strong> departmental<br />

<strong>of</strong>ficials under all Tracks, eligibility condition will be irrespective<br />

<strong>of</strong> any rank for those who get admission on the basis <strong>of</strong> Common<br />

Entrance Tests.<br />

(ii) In case <strong>of</strong> physically challenged children (as per conditions<br />

enclosed) under all Tracks, eligibility condition will be irrespective<br />

<strong>of</strong> any rank for those who get admission on the basis <strong>of</strong> Common<br />

Entrance Tests.<br />

Table-II<br />

(II) Admissions based on Merit (percentage <strong>of</strong> marks <strong>in</strong> 12th<br />

std. Board Exam) or on the basis <strong>of</strong> Entrance Tests where<br />

ranks are not given<br />

S. Track Stream M<strong>in</strong>imum % <strong>of</strong><br />

No. Marks<br />

Boys Girls<br />

1 I, II & III-A (other than 85% Science Commerce 85% 80%<br />

80%Drivers, Gr.-D staff) withMaths/Account<br />

Others<br />

75% 70%<br />

2 III-B (Drivers & Gr.-Dstaff) All Streams 65% 60%<br />

3 All Tracks (<strong>in</strong> case <strong>of</strong><br />

physically challenged<br />

children)<br />

All streams 65% 60%<br />

4 For the children <strong>of</strong> SC/ST 10% less than as prescribed for the<br />

<strong>of</strong>ficials <strong>of</strong> all Tracks other categories<br />

5 For the children <strong>of</strong> OBC 6% less than as prescribed for the<br />

<strong>of</strong>ficials <strong>of</strong> all Tracks other categories<br />

(III) Admission based under Lateral Entry<br />

Children <strong>of</strong> departmental <strong>of</strong>ficials <strong>of</strong> Track III (B) are also eligible<br />

for grant <strong>of</strong> scholarships who got their admission <strong>in</strong>to B.E /<br />

B.Tech Degree courses <strong>in</strong> the colleges/<strong>in</strong>stitutions funded by<br />

Centre / State Govts. after Diploma through Lateral Entry<br />

Scheme.<br />

(B) Reimbursement for later years<br />

Children hav<strong>in</strong>g got admission on the basis <strong>of</strong> Entrance Exam.<br />

prior to 2006 but have not been granted scholarship from the<br />

90


Welfare Fund <strong>in</strong> the past, shall be eligible to get the scholarship<br />

for subsequent years subject to meet<strong>in</strong>g eligibility criterion<br />

def<strong>in</strong>ed <strong>in</strong> para 2(i) and performance standards laid <strong>in</strong> para 2(iv)<br />

here<strong>in</strong>, <strong>in</strong> the year for which reimbursement is be<strong>in</strong>g claimed.<br />

Provided that children who have been granted the scholarship<br />

earlier from the Welfare Fund shall cont<strong>in</strong>ue to get the<br />

scholarship <strong>in</strong> the later year/ years under Scholarship Scheme<br />

2006-07 notwithstand<strong>in</strong>g that they do not fulfill eligibility criterion<br />

conta<strong>in</strong>ed <strong>in</strong> Table-I and Table-II. Grant <strong>of</strong> scholarship shall be<br />

subject to meet<strong>in</strong>g the performance standards set <strong>in</strong> para 2(iv)<br />

here<strong>in</strong>.<br />

5. Amount <strong>of</strong> Scholarships<br />

S.No. Category <strong>of</strong> <strong>of</strong>ficers/ staff Amount <strong>of</strong> scholarship<br />

1 Track-I & Track-II Rs. 18,000/- or actual<br />

fee,whichever is less<br />

2 Track-III (A) other than Driversand Rs. 18,000/- or actual<br />

Group-D staff fee,whichever is less<br />

3 Track-III (B) Drivers & Group-Dstaff Rs. 36,000/- or actual<br />

fee,whichever is less<br />

6. Number <strong>of</strong> scholarships: 250 <strong>in</strong>clusive <strong>of</strong><br />

(i) A maximum <strong>of</strong> 10 scholarships to candidates if found eligible<br />

otherwise as per Scholarship Scheme <strong>in</strong> each State where<br />

admissions to pr<strong>of</strong>essional courses are made on the merit<br />

basis, without conduct<strong>in</strong>g Entrance Test/ Exam<strong>in</strong>ation, or<br />

Entrance Test has been conducted but ranks are not<br />

declared;<br />

(ii) Candidates belong<strong>in</strong>g to the children <strong>of</strong> SC/ST/OBC<br />

categories <strong>of</strong> the departmental <strong>of</strong>ficials, if found eligible<br />

otherwise, as per Scholarship Scheme.<br />

(iii) Cases <strong>of</strong> Lateral Entry admissions, if found eligible otherwise<br />

as per Scholarship Scheme, scholarship will be granted<br />

only if the number <strong>of</strong> scholarships are left to be awarded<br />

after all candidates found eligible <strong>in</strong> respect <strong>of</strong> admission<br />

on the basis <strong>of</strong> Entrance Tests and merit have been granted<br />

scholarship.<br />

91


7. Income limit <strong>of</strong> parents<br />

Notwithstand<strong>in</strong>g any <strong>of</strong> the provisions above, no scholarship<br />

shall be paid to a child if the comb<strong>in</strong>ed emoluments <strong>of</strong> parents<br />

exceed Rs. 5.0 lac per annum, for which purpose the<br />

emoluments will be taken to mean a sum <strong>of</strong> Basic pay, Dearness<br />

pay and Dearness allowance only.<br />

8. Other general conditions <strong>of</strong> eligibility<br />

(a) In case both husband and wife are work<strong>in</strong>g <strong>in</strong> the Customs<br />

and Central Excise department any one can apply for grant<br />

<strong>of</strong> scholarship to his/her ward(s).<br />

(b) If a serv<strong>in</strong>g <strong>of</strong>ficial’s child is covered under the scheme and<br />

becomes eligible for scholarship before his/her retirement ,<br />

the scholarship shall cont<strong>in</strong>ue even after retirement <strong>of</strong> the<br />

<strong>of</strong>ficial as if the <strong>of</strong>ficer is <strong>in</strong> service subject to satisfy<strong>in</strong>g the<br />

eligibility criterion <strong>in</strong> all aspects;<br />

(c) Only two children <strong>of</strong> an <strong>of</strong>ficial will be eligible to avail the<br />

scholarship. If subsequent beneficiaries are daughters, this<br />

restriction will not apply;<br />

(d) Amount <strong>of</strong> any other scholarship be<strong>in</strong>g received by an<br />

awardee will be deducted from the scholarship under the<br />

scheme;<br />

(e) The scheme will also be applicable to the children <strong>of</strong><br />

deceased <strong>of</strong>ficials.<br />

Conditions for avail<strong>in</strong>g benefits for physically challenged<br />

(Handicapped) children<br />

The benefit under the scheme shall be applicable subject to the<br />

fulfillment <strong>of</strong> the follow<strong>in</strong>g conditions besides m<strong>in</strong>imum percentage<br />

as prescribed <strong>in</strong> the Table-II <strong>in</strong> the Cash Award Scheme-2007.<br />

1. The benefit shall be applicable to the follow<strong>in</strong>g three categories<br />

<strong>of</strong> disabilities:<br />

(i) Bl<strong>in</strong>dness or low vision;<br />

(ii) Hear<strong>in</strong>g impairment and<br />

(iii) Locomotor disability or cerebral palsy (<strong>in</strong>cludes all cases<br />

<strong>of</strong> orthopaedically handicapped persons)<br />

92


2. The benefit shall be admissible for disability <strong>of</strong> 40% or above.<br />

3. An attested copy <strong>of</strong> certificate <strong>of</strong> disability issued by State /<br />

Central Govt. Hospital or a competent authority as per<br />

reservation for physically handicapped persons shall be enclosed<br />

by the applicant along with the application for cash award.<br />

3.5 Guidel<strong>in</strong>es for sett<strong>in</strong>g up/ upgrad<strong>in</strong>g/refurbish<strong>in</strong>g Guest<br />

Houses and hir<strong>in</strong>g <strong>of</strong> Rent Free Accommodation<br />

Guest House:<br />

1. Situations <strong>in</strong> which Guest House(s) may be set up<br />

Guest house may be set up <strong>in</strong> any <strong>of</strong> the follow<strong>in</strong>g situations:<br />

(i) Where there is no departmental guest house;<br />

(ii) Where exist<strong>in</strong>g departmental guest house(s) are not<br />

adequate to meet the demand for accommodation;<br />

(iii) Where accommodation <strong>in</strong> the exist<strong>in</strong>g guest house(s) is<br />

not available for one or more category <strong>of</strong> <strong>of</strong>ficials.<br />

2. Accommodation for hous<strong>in</strong>g the Guest House<br />

Guest houses may be set up <strong>in</strong> any <strong>of</strong> the follow<strong>in</strong>g ways:<br />

A. In Government owned <strong>of</strong>fice build<strong>in</strong>g:<br />

(i) Where guest house is a part <strong>of</strong> the build<strong>in</strong>g;<br />

(ii) Where accommodation can be spared for the guest<br />

house from the available space. In this case proper<br />

justification about sparabilty <strong>of</strong> space should be provided;<br />

B. Rented <strong>of</strong>fice build<strong>in</strong>g:<br />

(i) For hous<strong>in</strong>g Guest House <strong>in</strong> a rented build<strong>in</strong>g specific<br />

permission <strong>of</strong> the Competent Authority should be taken.<br />

M<strong>in</strong>istry’s letter F.No. 207/44/97- Ad.VIII (EC) dated 02-<br />

04-1998 refers.<br />

(ii) Lease period left should not be below 3 years.<br />

C. In Residential complex:<br />

(i) Where accommodation for a guest house is <strong>in</strong> orig<strong>in</strong>al<br />

plan;<br />

93


(ii) By convert<strong>in</strong>g residential flats <strong>in</strong>to a guest house if the<br />

Estate Officer certifies that conversion <strong>of</strong> residential<br />

flat(s) will not affect adversely demand <strong>of</strong> residential<br />

flat at the station.<br />

D. In accommodation purchased/ leased on rent for a<br />

guest house:<br />

By hir<strong>in</strong>g accommodation <strong>in</strong> terms <strong>of</strong> welfare rule 2(d) which<br />

reads as “Construction/hir<strong>in</strong>g/leas<strong>in</strong>g <strong>of</strong> holiday homes <strong>in</strong><br />

places <strong>of</strong> tourist/pilgrimage <strong>in</strong>terest and departmental guest<br />

house <strong>in</strong> Metropolitan cities and other important cities for<br />

the use <strong>of</strong> departmental staff.”<br />

3. Suggested Scale <strong>of</strong> Accommodation:<br />

S.N. Category <strong>of</strong> Officials Type <strong>of</strong> accommodation<br />

1A Officers <strong>in</strong> the rank <strong>of</strong> A.C. suite with ante room and<br />

Commissioner and above attached toilet/bath room<br />

1B Other Group-A <strong>of</strong>ficers A.C. room with attached toilet/bath<br />

room<br />

2. Group-B <strong>of</strong>ficers A.C. room with attached toilet/bath<br />

room<br />

3. Group-C Executive and Air cooled rooms with attached<br />

M<strong>in</strong>isterial Officers toilet/ bath room.*<br />

4. Other Officers Air cooled rooms/ dormitory<br />

preferably with attached toilet.*<br />

* In case <strong>of</strong> constra<strong>in</strong>ts <strong>of</strong> space rooms with common toilet/ bathroom may also<br />

be considered.<br />

4. In the <strong>in</strong>terest <strong>of</strong> creat<strong>in</strong>g convivial environment <strong>in</strong> the Guest<br />

Houses, preferably there should be separate Guest House for<br />

each Sl.no. as given <strong>in</strong> table above. However, for reasons <strong>of</strong><br />

economy and/or constra<strong>in</strong>ts <strong>of</strong> space categories 2, 3 and 4<br />

may be comb<strong>in</strong>ed to the extent required.<br />

5. Number <strong>of</strong> rooms <strong>in</strong> the Guest House should be fixed after<br />

consider<strong>in</strong>g the load on account <strong>of</strong> tour<strong>in</strong>g <strong>of</strong>ficers and status <strong>of</strong><br />

the station as a place <strong>of</strong> tourist attraction.<br />

6. As far as possible Guest House should be set up for all<br />

categories <strong>of</strong> <strong>of</strong>ficers <strong>in</strong> the station.<br />

7. Funds for civil works <strong>in</strong> connection with repairs, modifications<br />

94


<strong>of</strong> the government build<strong>in</strong>g are not provided from the welfare<br />

fund. Such funds need to be obta<strong>in</strong>ed from the M<strong>in</strong>istry as a<br />

normal budgetary grant. Such civil works should be got done<br />

through CPWD or other agencies as provided <strong>in</strong> the rules. M<strong>in</strong>or<br />

modification <strong>in</strong> private build<strong>in</strong>gs should be got done from the<br />

landlord before hir<strong>in</strong>g it. Nature <strong>of</strong> support from the Welfare fund<br />

shall rema<strong>in</strong> restricted to furnish<strong>in</strong>gs, gadgets and cutlery etc.<br />

8. Canons <strong>of</strong> f<strong>in</strong>ancial propriety, provisions <strong>of</strong> GFR and any other<br />

<strong>in</strong>structions/ guidel<strong>in</strong>es <strong>of</strong> the government for <strong>in</strong>curr<strong>in</strong>g the<br />

expenditure shall be followed to <strong>in</strong>cur expenditure from the<br />

assistance provided from the welfare fund.<br />

9. Additional Guest House<br />

(i) More than one Guest House(s) may be set up if the exist<strong>in</strong>g<br />

facilities are not sufficient to meet the demand. Exist<strong>in</strong>g<br />

guest house be<strong>in</strong>g under control <strong>of</strong> some other adm<strong>in</strong>istrative<br />

authority under the <strong>CBEC</strong> shall not be an acceptable reason<br />

for consider<strong>in</strong>g additional Guest House.<br />

(ii) Proposal for additional Guest House should be sent giv<strong>in</strong>g<br />

full <strong>in</strong>formation on exist<strong>in</strong>g Guest Houses and arrangements<br />

for rent-free accommodation, if any, <strong>in</strong> hotels, number <strong>of</strong><br />

rooms for different categories <strong>of</strong> <strong>of</strong>ficers, occupancy position<br />

<strong>of</strong> the exist<strong>in</strong>g facilities <strong>in</strong> terms <strong>of</strong> room nights for last two<br />

years, number <strong>of</strong> additional rooms for different categories<br />

<strong>of</strong> <strong>of</strong>ficers.<br />

(iii) Sketch/ lay out plan <strong>of</strong> proposed accommodation should<br />

be forwarded along with the proposal.<br />

10. Refurbish<strong>in</strong>g/ Up-gradation <strong>of</strong> exist<strong>in</strong>g Guest Houses<br />

(i) Proposal for up gradation <strong>of</strong> Guest House may be forwarded<br />

<strong>in</strong> l<strong>in</strong>e with these guidel<strong>in</strong>es.<br />

(ii) Replenishment <strong>of</strong> various items can also be considered as<br />

under:<br />

a) For perishable items like mattresses, bed sheets, pillow<br />

covers, blankets / quilts, towels, curta<strong>in</strong>s, carpets,<br />

buckets etc., d<strong>in</strong><strong>in</strong>g set/ crockery, etc. after the items<br />

have become unworthy <strong>of</strong> use. It is expected that these<br />

95


items shall be able to last for at least one year. A<br />

certificate to this effect should be sent with the proposal.<br />

b) For durable item proposal can be considered after the<br />

items become obsolete, unserviceable or beyond<br />

economical repairs. The items should be first<br />

condemned after follow<strong>in</strong>g the procedure prescribed <strong>in</strong><br />

the GFR.<br />

11. A Model List <strong>of</strong> provisions<br />

The Guest House may be provided with the follow<strong>in</strong>g items:<br />

(A) Rooms/Suite<br />

S.N. Item VIP AC AC Non Approx.<br />

suite room AC room Amount<br />

(air cooled) (Rs.) per<br />

Unit/Set<br />

1. A C 1 1 - 30,000/-<br />

2. Air Cooler - - 1 5,000/-<br />

3. TV 1 1 1 30,000/-<br />

4. Refrigerator- small 1 - - 20,000/-<br />

5. Double Bed 1 1 - 15,000/-<br />

6. S<strong>in</strong>gle Beds - - 2 5,000/-<br />

7. Cupboard 1 1 2 5,000/-<br />

8. S<strong>of</strong>a Set 2( 1 for ante<br />

room) 1 - 30,000/-<br />

9. Study Table 1 1 - 5,000/-<br />

10. Study Chair 1 1 - 2,000/-<br />

11. Easy Chairs with - - 2 chairs, 5,000/-<br />

Table 1 table<br />

12. Mattresses 1 set 1 set 1 set 10,000/-<br />

13. Bed sheet with 1 +1 set 1+1 set 1+1 set 2,000/-<br />

Pillow covers<br />

14. Blanket/Quilt 2+2 2+2 2+2 2,000/-<br />

15. Dress<strong>in</strong>g Table 1 1 1 5,000/-<br />

16. Room Heater 1 1 1 1,000/-<br />

17. Curta<strong>in</strong>s / Bl<strong>in</strong>ds As required As required As required 5,000/-<br />

18. Carpet As required As required As required 5,000/-<br />

19. Geyser 1 1 1 5,000/-<br />

20. Buckets etc. As required As required As required 500/-<br />

21. Towels 2+2 2+2 2+2 250/-<br />

22. DTH TV connection 1 1 1 4000/-<br />

23. Misc. Items: Wall \ As required As required As required 1,000/- for<br />

clock, Table lamp,\ Non-AC<br />

pa<strong>in</strong>t<strong>in</strong>gs/wall hang<strong>in</strong>gs room 2,000/<br />

for VIP<br />

suite/AC<br />

room<br />

Total Amount (Rs.) 2,17,500 1,67,500r. 1,09,500r.<br />

Say (Rs.) r.<strong>of</strong>f to <strong>of</strong>f to <strong>of</strong>f to<br />

(per suite/room) 2,20,000 1,70,000 1,100,000<br />

2,10,000<br />

96


(B) Draw<strong>in</strong>g Room/ D<strong>in</strong><strong>in</strong>g Hall<br />

S.N. Item Qty. Amount <strong>in</strong> Rs.<br />

1. ACs Depend<strong>in</strong>g on 50,000/size<br />

<strong>of</strong> room<br />

2 D<strong>in</strong><strong>in</strong>g Table 1 30,000/-<br />

3. TV 1 30,000/-<br />

4. S<strong>of</strong>a set 2 50,000/-<br />

5. Carpet(as required) - 25,000/-<br />

6. D<strong>in</strong><strong>in</strong>g set, Crockery, cutlery etc As required 15,000/-<br />

7. C<strong>of</strong>fee table/ Tepoy- small table 1 5,000/-<br />

8. DTH TV connection 1 4,000/-<br />

9. Wall Clock, Table lamp, Pa<strong>in</strong>t<strong>in</strong>gs,<br />

Wall hang<strong>in</strong>gs<br />

As required 5,000/-<br />

TOTAL 2,09,000/- rounded <strong>of</strong>f to 2,10,000/-<br />

C) Kitchen<br />

S.No Item Qty. Approx.<br />

amount (Rs.)<br />

1. Refrigerator 1 20,000/-<br />

2. Gas connection with Gas Burner 1 5,000/-<br />

3. Microwave Oven 1 10,000/-<br />

4. Cook<strong>in</strong>g utensils As required 5,000/-<br />

5. Water cooler with water filter 1 10,000/-<br />

6. Buckets, Water storage Tank, etc. As required 5,000/-<br />

7. Exhaust chimney 1 10,000/-<br />

8. Mosquitoes/ Insects repellant 1 5,000/-<br />

9. Fire ext<strong>in</strong>guisher As required 5,000/-<br />

10. Gr<strong>in</strong>der 1 5,000/-<br />

11. Mixer/Juicer 1 5,000/-<br />

12. Electric Toaster 1 2,000/-<br />

TOTAL 87,000/- r. <strong>of</strong>f to Rs.90,000/-<br />

Note: Above lists and prices are <strong>in</strong>dicative only. The actual requirement/number<br />

may vary depend<strong>in</strong>g on the facts <strong>of</strong> each case.<br />

97


12. Amount <strong>of</strong> f<strong>in</strong>ancial assistance:<br />

The total amount <strong>of</strong> f<strong>in</strong>ancial assistance shall be worked out<br />

based on above scales. The field <strong>of</strong>fices should decide on their<br />

needs and prepare estimates after obta<strong>in</strong><strong>in</strong>g rates as per prescribed<br />

<strong>in</strong>structions <strong>in</strong> the GFRs. A note on how the rates have been<br />

ascerta<strong>in</strong>ed along with a copy <strong>of</strong> the rates should be part <strong>of</strong> the<br />

proposal.<br />

13. Rules for Allotment:<br />

The guest houses shall be governed by the Departmental Guest<br />

House (Indian Customs and Central Excise) Rules 2007.<br />

Allotment Rules<br />

Departmental Guest House (Indian Customs and Central<br />

Excise) Rules 2007<br />

(i) These rules may be called the Departmental Guest House (ICE)<br />

Rules, 2007.<br />

(ii) They shall come <strong>in</strong>to force immediately on issuance.<br />

(iii) In these rules unless the context otherwise requires:-<br />

“Guest House” <strong>in</strong>cludes Holiday Homes, rent free<br />

accommodation arranged by the department and any club with<br />

residential facility set up by the department;<br />

“Department” means the <strong>CBEC</strong> and its attached/ subord<strong>in</strong>ate<br />

<strong>of</strong>fices;<br />

(iv) Allotment <strong>of</strong> the Guest House shall be made by an allott<strong>in</strong>g<br />

authority specified by the Chief Commissioner <strong>in</strong> whose<br />

jurisdiction the Guest House is set up. In case <strong>of</strong> difficulty where<br />

the guest house(s) and/or the rent-free accommodation are <strong>in</strong><br />

jurisdiction <strong>of</strong> more than one Chief Commissioner the matter<br />

may be decided among the Chief Commissioners.<br />

(v) The Guest House shall rema<strong>in</strong> under control <strong>of</strong> the Estate Officer<br />

or the Head <strong>of</strong> <strong>of</strong>fice <strong>in</strong> charge <strong>of</strong> the build<strong>in</strong>g <strong>in</strong> which they are<br />

situated.<br />

(vi) The <strong>Directorate</strong> <strong>of</strong> Logistics entrusted with the welfare function<br />

shall be the oversee<strong>in</strong>g authority for adm<strong>in</strong>istration <strong>of</strong> Guest<br />

House. The <strong>Directorate</strong> shall issue such adm<strong>in</strong>istrative<br />

98


<strong>in</strong>structions as considered necessary for proper adm<strong>in</strong>istration,<br />

ma<strong>in</strong>tenance and up keep <strong>of</strong> guest house.<br />

(vii) Room entitlement for various categories <strong>of</strong> <strong>of</strong>ficers shall be as<br />

follows:<br />

S.N. Category <strong>of</strong> Officials Type <strong>of</strong> accommodation<br />

1. Officers <strong>in</strong> the rank <strong>of</strong> Commissioner A.C. suite with ante room and<br />

and above attached toilet/bath room<br />

2. Other Group-A <strong>of</strong>ficers A.C. room with attached toilet/<br />

bath room<br />

3. Group-B <strong>of</strong>ficers A.C. room with attached toilet/<br />

bath room<br />

4. Group-C Executive and M<strong>in</strong>isterial Air cooled rooms with<br />

Officers attached toilet/ bath room.#<br />

5. Other Officers Air cooled rooms/ dormitory<br />

preferably with attached<br />

toilet.#<br />

# subject to availability <strong>of</strong> accommodation.<br />

(viii) Application for allotment should ord<strong>in</strong>arily be sent to the allott<strong>in</strong>g<br />

authority at least 7 days prior to the date on which the guest<br />

house accommodation is required ** . In case <strong>of</strong> urgent visits<br />

and emergencies, the controll<strong>in</strong>g <strong>of</strong>ficer may exercise discretion<br />

<strong>in</strong> allott<strong>in</strong>g guest<br />

(ix) Order <strong>of</strong> priority: Allotment should be made <strong>in</strong> the follow<strong>in</strong>g<br />

order <strong>of</strong> priority:<br />

First priority to the <strong>of</strong>ficials on departmental duty;<br />

Second priority to the serv<strong>in</strong>g departmental <strong>of</strong>ficials on private<br />

visit;<br />

Third priority to <strong>of</strong>ficers on duty <strong>of</strong> other <strong>of</strong>fices who provide<br />

their Guest House facility to our department.<br />

Fourth priority to retired departmental <strong>of</strong>ficials;<br />

Fifth priority to guests <strong>of</strong> departmental <strong>of</strong>ficials.<br />

(x) The allott<strong>in</strong>g authority shall allot the accommodation three days<br />

prior to the <strong>in</strong>tended date <strong>of</strong> stay strictly accord<strong>in</strong>g to the order<br />

<strong>of</strong> priority as above and the date <strong>of</strong> receipt <strong>of</strong> applications<br />

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irrespective <strong>of</strong> rank. In cases where requests are received at<br />

the same time from two <strong>of</strong>ficials <strong>of</strong> the same category, priority<br />

<strong>of</strong> allotment should be given to the senior <strong>of</strong>ficer. In the event <strong>of</strong><br />

the seniority be<strong>in</strong>g the same priority may be given to the <strong>of</strong>ficer<br />

who application is received first. ***<br />

However one third <strong>of</strong> the rooms <strong>in</strong> a particular category may be<br />

allotted earlier on receipt <strong>of</strong> request to enable the <strong>of</strong>ficers’ plan<br />

their journeys. Where a facility is set up primarily as a holiday<br />

home the advance book<strong>in</strong>g may be extended to two third <strong>of</strong> the<br />

total number.<br />

(xi) Period <strong>of</strong> stay<br />

(I) For serv<strong>in</strong>g departmental <strong>of</strong>ficials:<br />

(a) On <strong>of</strong>ficial tours for the duration <strong>of</strong> the tour;<br />

(b) On private visits up to a max. <strong>of</strong> 3 days; Extension for<br />

further 2 days may be given on request if there is no<br />

demand for accommodation;<br />

(c) In case <strong>of</strong> transfers room charges will be as under:<br />

(i) For stay up to one month: at normal rates as per<br />

the guidel<strong>in</strong>es<br />

(ii) For stay exceed<strong>in</strong>g one month but up to 3 months:<br />

50% <strong>of</strong> HRA admissible.<br />

(iii) Stay beyond 3 months may not be allowed.<br />

(d) In case <strong>of</strong> medical treatment at out-stations,<br />

departmental <strong>of</strong>ficials or their dependent family<br />

members, may be allowed to stay for period <strong>of</strong><br />

treatment.<br />

(II) Other Officers: For a maximum <strong>of</strong> 3 days.<br />

(xii) An <strong>of</strong>ficer shall not be permitted to occupy the guest house<br />

situated at his/her own HQ except when the <strong>of</strong>ficer is on transfer<br />

or return<strong>in</strong>g from long leave (more than 1 month). In case <strong>of</strong><br />

return<strong>in</strong>g from leave, guest house accommodation may be<br />

provided for a period not exceed<strong>in</strong>g seven days.<br />

(xiii) In case <strong>of</strong> an accommodation be<strong>in</strong>g vacant, an <strong>of</strong>ficer may be<br />

allotted accommodation <strong>of</strong> one level higher. Similarly subject to<br />

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will<strong>in</strong>gness <strong>of</strong> the <strong>of</strong>ficer he may be allotted any lower level<br />

accommodation.<br />

(xiv)Room Charges: Room charges for the Guest House shall be<br />

as follows:<br />

Officers/Guests Class <strong>of</strong> city Type <strong>of</strong> accommodation<br />

AC Suite AC Room Air cooled room<br />

Charges/Fee Charges/Fee Charges/Fee<br />

per day (Rs) per day (Rs) per day (Rs)<br />

On duty On private On duty On On duty On<br />

(25% visit (20% (20% <strong>of</strong> private (15% private<br />

<strong>of</strong> DA) extra) DA) visit <strong>of</strong> DA) visit<br />

(20% (20%<br />

extra) extra)<br />

Departmental A-1A, and 65 80 45 55 25 30<br />

<strong>of</strong>ficers specially 55 65 35 45 20 25<br />

expensive<br />

localities<br />

B-1, and 45 55 30 35 15 20<br />

expensive 35 45 25 30 10 15<br />

localities.<br />

Others<br />

Other <strong>of</strong>ficials <strong>of</strong> A-1 A, and 130 90 50<br />

Central/State specially 110 70 40<br />

Govt./PSU/ expensive<br />

public sector localities 90 60 30<br />

Bank ( room B-1, and<br />

charges double expensive 70 50 20<br />

the rates localities<br />

applicable to Others<br />

departmental<br />

<strong>of</strong>ficials on<br />

duty)<br />

Guests <strong>of</strong> A-1A, and 95 65 35<br />

departmental specially 80 55 30<br />

<strong>of</strong>ficers(room expensive<br />

charges 20 % localities<br />

extra <strong>of</strong> rates B-1, and 65 45 25<br />

applicable to expensive<br />

departmental localities 55 35 20<br />

<strong>of</strong>ficials on<br />

private visits)<br />

Others<br />

N.B. The proposed rates are <strong>in</strong>clusive <strong>of</strong> Service charge, charges for Air-conditioners, Heaters, Geyser etc.,<br />

but do not <strong>in</strong>clude charges for breakfast/ meals<br />

14. Runn<strong>in</strong>g <strong>of</strong> Guest House<br />

(i) A Committee should be formed for runn<strong>in</strong>g/ma<strong>in</strong>tenance/<br />

care tak<strong>in</strong>g <strong>of</strong> guest house.<br />

(ii) No funds shall be sanctioned for wages/salary <strong>of</strong> staff<br />

engaged for runn<strong>in</strong>g the Guest House and kitchen.<br />

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(iii) Receipts from room charges should be used for meet<strong>in</strong>g<br />

recurr<strong>in</strong>g and ma<strong>in</strong>tenance expenses <strong>of</strong> guest house.<br />

(iv) The occupants are required to pay <strong>in</strong> cash without fail, to<br />

the <strong>of</strong>ficer-<strong>in</strong>-charge, the room charges/fee and other charges<br />

due, before they vacate the guest house. Any damage<br />

to furniture, crockery, fixture or fitt<strong>in</strong>gs caused by a guest<br />

shall be charged separately <strong>in</strong> addition to the rent. In case<br />

<strong>of</strong> dispute, decision <strong>of</strong> the Commissioner, hav<strong>in</strong>g the<br />

responsibility <strong>of</strong> ma<strong>in</strong>tenance/ up keep/runn<strong>in</strong>g <strong>of</strong> the guest<br />

house shall be f<strong>in</strong>al.<br />

15. Records to be ma<strong>in</strong>ta<strong>in</strong>ed<br />

The follow<strong>in</strong>g details should be ma<strong>in</strong>ta<strong>in</strong>ed <strong>in</strong> the records <strong>of</strong><br />

Allotment Register:<br />

(i) Name & Designation,<br />

(ii) Commissionerate/Office,<br />

(iii) Place <strong>of</strong> post<strong>in</strong>g,<br />

(iv) Telephone numbers (<strong>of</strong>fice/residence/mobile)<br />

(v) <strong>of</strong>ficial/private visit,<br />

(vi) Date <strong>of</strong> arrival,<br />

(vii) Date <strong>of</strong> departure,<br />

(viii) period <strong>of</strong> stay,<br />

(ix) Type and number <strong>of</strong> rooms,<br />

(x) Room charges/fee per day,<br />

(xi) Room charges/fee paid,<br />

(xiii) Receipt number,<br />

(xiv) Signature <strong>of</strong> visitor.<br />

In case <strong>of</strong> dependent/guest <strong>of</strong> a departmental <strong>of</strong>ficial, mention<br />

name, relationship, address (<strong>of</strong>fice and residence), telephone<br />

number, and purpose <strong>of</strong> visit <strong>of</strong> dependent/guest also.<br />

16. Internal Audit:<br />

Internal audit should be carried out yearly (f<strong>in</strong>ancial year) and<br />

report to be sent to <strong>Directorate</strong> <strong>of</strong> Logistics by 30 th April. Po<strong>in</strong>ts<br />

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to be covered dur<strong>in</strong>g <strong>in</strong>ternal audit are given <strong>in</strong> Check List for<br />

Auditors.<br />

17 Accommodation arrangements with Hotels<br />

(i) To meet sudden demands, <strong>in</strong> Commissionerates on account<br />

<strong>of</strong> conferences/ meet<strong>in</strong>gs <strong>in</strong>volv<strong>in</strong>g wider participation or<br />

at places <strong>of</strong> tourist attraction, arrangements for rent-free<br />

accommodation <strong>in</strong> Hotels may be made.<br />

(ii) Such arrangements may be made preferably with hotels<br />

run by the Centre/State Corporations or run by reputed private<br />

groups.<br />

(iii) First preference should be given to hotels run by<br />

Centre / State<br />

Tourism Corporations. Arrangements with private hotels shall<br />

be considered <strong>in</strong> case hotels run by State Govt. Tourism<br />

Departments are not available or not suitable for reasons <strong>of</strong><br />

their location, facility, terms and conditions for rent-free<br />

accommodation.<br />

(iv) The number <strong>of</strong> room nights contracted shall be estimated<br />

so that expected utilization is <strong>in</strong> the range <strong>of</strong> 80% to 90%.<br />

Hotel should agree to provide 2 rooms at any po<strong>in</strong>t <strong>of</strong> time<br />

and 5 rooms on requisition 7days <strong>in</strong> advance from the date<br />

<strong>of</strong> occupancy. Rooms selected for hir<strong>in</strong>g should be<br />

comfortable. Luxurious rooms should not be selected for<br />

hir<strong>in</strong>g.<br />

(v) The scheme for mak<strong>in</strong>g advance deposits with the hotels<br />

should be considered only for state owned hotels. The<br />

amount <strong>of</strong> <strong>in</strong>terest-free deposit shall be estimated on the<br />

basis <strong>of</strong> <strong>in</strong>terest that will accrue to the hotel from the<br />

prevail<strong>in</strong>g <strong>in</strong>terest rate on fixed deposit. The amount <strong>of</strong><br />

<strong>in</strong>terest accruable divided by the number <strong>of</strong> room nights i.e.<br />

notional room rent per room night should be reasonable<br />

compared to the room rents prevail<strong>in</strong>g <strong>in</strong> the city.<br />

Alternatively, it may also be considered that <strong>in</strong>stead <strong>of</strong><br />

deposit<strong>in</strong>g money with a private hotel, the agreed amount<br />

may be kept <strong>in</strong> a fixed deposit, <strong>in</strong> the name <strong>of</strong> the concerned<br />

Commissioner <strong>of</strong> Central Excise, or Customs as the case<br />

may be, and payment towards rent may be made on<br />

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quarterly basis from the <strong>in</strong>terest accrued on such fixed<br />

deposit. Regard<strong>in</strong>g payment <strong>of</strong> rent, scale <strong>of</strong> entitlement<br />

for the type <strong>of</strong> room to be allotted may be kept <strong>in</strong> m<strong>in</strong>d.<br />

(vi) In case <strong>of</strong> hotels run by private groups payment <strong>of</strong> rent <strong>in</strong><br />

quarterly <strong>in</strong>stallments should be preferred. Rent for a quarter<br />

can be deposited <strong>in</strong> advance subject to gett<strong>in</strong>g a Bank<br />

Guarantee <strong>of</strong> the same amount.<br />

(vii) Discount on food should also be sought while mak<strong>in</strong>g the<br />

arrangements.<br />

(viii) Rent-free accommodation shall be selected by <strong>in</strong>vit<strong>in</strong>g<br />

tenders / quotations follow<strong>in</strong>g GFR-2005. Agreement for rent<br />

free accommodation shall be reviewed yearly for<br />

cont<strong>in</strong>uation/renewal on the basis <strong>of</strong> occupancy position.<br />

Any <strong>of</strong> the guidel<strong>in</strong>es proposed may be relaxed by the<br />

Govern<strong>in</strong>g Body on merit <strong>in</strong> deserv<strong>in</strong>g cases.<br />

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Check Lists<br />

(A) For sett<strong>in</strong>g up a new guest house<br />

1. Is there any departmental guest house or rent-free<br />

accommodation arrangements <strong>in</strong> the same city/town?<br />

2. Justification for sett<strong>in</strong>g up <strong>of</strong> departmental guest house giv<strong>in</strong>g<br />

number <strong>of</strong> visitors and <strong>in</strong>adequacy <strong>of</strong> accommodation<br />

available, if any, as mentioned at 2 above.<br />

3. Where guest house is proposed to be set up?<br />

4. For Govt. owned <strong>of</strong>fice build<strong>in</strong>g give justification if<br />

accommodation is not <strong>in</strong> build<strong>in</strong>g plan.<br />

5. For rented <strong>of</strong>fice build<strong>in</strong>g enclose copy <strong>of</strong> M<strong>in</strong>istry’s<br />

permission and mention period <strong>of</strong> rent lease (from …… to<br />

………).<br />

6. For residential colony, <strong>in</strong> case <strong>of</strong> conversion <strong>of</strong> nonearmarked<br />

flats for guest house, enclose copy <strong>of</strong> permission<br />

from allotment authority and certify the period s<strong>in</strong>ce when<br />

the said flat(s) have been ly<strong>in</strong>g vacant and there will be no<br />

adverse effect for allotment <strong>of</strong> said flats, as a guest house.<br />

7. For accommodation purchased/leased for guest house,<br />

mention location, area, address etc.<br />

8. Enclose pen sketch/ lay out plan <strong>of</strong> proposed guest house<br />

accommodation been enclosed?<br />

9. Mention Type and number <strong>of</strong> suites/rooms available <strong>in</strong> the<br />

proposed set up.<br />

10. Mention authority for allotment <strong>of</strong> accommodation <strong>in</strong> guest<br />

house. Give address, telephone number etc. <strong>of</strong> the<br />

concerned <strong>of</strong>ficer selected for allotment.<br />

11. Whether a Committee has been formed for runn<strong>in</strong>g/<br />

ma<strong>in</strong>tenance/care tak<strong>in</strong>g <strong>of</strong> the guest house? Mention its<br />

members.<br />

12. Indicate arrangements made for runn<strong>in</strong>g <strong>of</strong> guest house on<br />

self susta<strong>in</strong><strong>in</strong>g basis.<br />

13. Mention if the proposal has been recommended by the<br />

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Advisory Committee formed as per <strong>Directorate</strong>’s letter no……<br />

dated…<br />

14. Whether amount <strong>of</strong> f<strong>in</strong>ancial assistance sought is based<br />

on competitive rates as per GFR-2005 rules? Enclose copies<br />

<strong>of</strong> quotations/ rate list for items to be purchased.<br />

(B) For additional Guest house<br />

1. Give follow<strong>in</strong>g details <strong>of</strong> exist<strong>in</strong>g guest house and rent-free<br />

accommodation <strong>in</strong> the same town/city. (i) Address, (ii) Date<br />

s<strong>in</strong>ce when established, (iii) Amount <strong>of</strong> previous f<strong>in</strong>ancial<br />

assistance (iv)Type wise number <strong>of</strong> different suites/rooms<br />

available, (v) Occupancy position dur<strong>in</strong>g last 3 years.<br />

2. Whether justification for additional requirement <strong>of</strong> guest<br />

house is given?<br />

3. Where guest house is proposed to be set up?<br />

4. For Govt. owned <strong>of</strong>fice build<strong>in</strong>g give justification if<br />

accommodation is not <strong>in</strong> build<strong>in</strong>g plan.<br />

5. For rented <strong>of</strong>fice build<strong>in</strong>g enclose copy <strong>of</strong> M<strong>in</strong>istry’s<br />

permission and mention period <strong>of</strong> rent lease (from …… to<br />

………).<br />

6. For residential colony, <strong>in</strong> case <strong>of</strong> conversion <strong>of</strong> non-ear<br />

marked flats for guest house, enclose copy <strong>of</strong> permission<br />

from allotment authority and certify the period s<strong>in</strong>ce when<br />

the said flat(s) have been ly<strong>in</strong>g vacant and there is no demand<br />

for allotment <strong>of</strong> said flats.<br />

7. For accommodation purchased/leased for guest house,<br />

mention location address.<br />

8. Has pen sketch lay out plan <strong>of</strong> guest house accommodation<br />

been enclosed?<br />

9. Mention Type and number <strong>of</strong> suites/rooms proposed to be<br />

set up.<br />

10. Mention authority for allotment <strong>of</strong> exist<strong>in</strong>g accommodation<br />

<strong>in</strong> guest house. Give address, telephone number etc. <strong>of</strong> the<br />

concerned <strong>of</strong>ficer for allotment.<br />

11. Whether a Committee has been formed for runn<strong>in</strong>g/<br />

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ma<strong>in</strong>tenance/ care tak<strong>in</strong>g <strong>of</strong> the exist<strong>in</strong>g guest house?<br />

Mention its members.<br />

12. Indicate arrangements made for runn<strong>in</strong>g <strong>of</strong> exist<strong>in</strong>g guest<br />

house on self susta<strong>in</strong><strong>in</strong>g basis.<br />

13. Mention if the proposal has been recommended by the<br />

Advisory Committee formed as per <strong>Directorate</strong>’s letter no……<br />

dated<br />

14. Give details <strong>of</strong> previous sanctions for sett<strong>in</strong>g up and<br />

refurbish<strong>in</strong>g/ up gradation thereafter. Mention whether<br />

Utilization certificates have been furnished to the <strong>Directorate</strong><br />

and unspent amount, if any, has been refunded.<br />

15. Whether amount <strong>of</strong> f<strong>in</strong>ancial assistance sought is based<br />

on competitive rates as per GFR-2005 rules? Enclose copies<br />

<strong>of</strong> quotations/ rate list for items to be purchased.<br />

(C) For refurbish<strong>in</strong>g <strong>of</strong> exist<strong>in</strong>g guest house<br />

1. Give follow<strong>in</strong>g details <strong>of</strong> exist<strong>in</strong>g guest house and rent-free<br />

accommodation <strong>in</strong> the same town/city. (i) Address, (ii) Date<br />

s<strong>in</strong>ce when established, (iii) Amount <strong>of</strong> previous f<strong>in</strong>ancial<br />

assistance (iv)Type wise number <strong>of</strong> different suites/rooms<br />

available, (v) Occupancy position dur<strong>in</strong>g last 3 years.<br />

2. Whether utilization certificate <strong>of</strong> previous sanction has been<br />

furnished and balance amount, if any, refunded to the welfare<br />

fund?<br />

3. Mention authority for allotment <strong>of</strong> exist<strong>in</strong>g accommodation<br />

<strong>in</strong> guest house. Give address, telephone number etc. <strong>of</strong> the<br />

concerned <strong>of</strong>ficer for allotment.<br />

4. Whether a Committee has been formed for runn<strong>in</strong>g/<br />

ma<strong>in</strong>tenance/care tak<strong>in</strong>g <strong>of</strong> the exist<strong>in</strong>g guest house?<br />

Mention its members.<br />

5. Indicate arrangements made for runn<strong>in</strong>g <strong>of</strong> exist<strong>in</strong>g guest<br />

house on self susta<strong>in</strong><strong>in</strong>g basis.<br />

6. Whether list <strong>of</strong> items to be replaced has been enclosed?<br />

7. Mention if the proposal has been recommended by the<br />

Advisory Committee formed as per <strong>Directorate</strong>’s letter no……<br />

dated…<br />

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8. Whether amount <strong>of</strong> f<strong>in</strong>ancial assistance sought is based<br />

on competitive rates as per GFR-2005 rules? Enclose copies<br />

<strong>of</strong> quotations/ rate list for items to be purchased.<br />

(D) For Internal Auditors<br />

1. Whether an <strong>of</strong>ficial has been made <strong>of</strong>ficer-<strong>in</strong>-charge for<br />

receipt/account<strong>in</strong>g/custody <strong>of</strong> goods and materials<br />

purchased for Guest House? If No, an <strong>of</strong>ficial may be<br />

2.<br />

designated so for this purpose.<br />

Whether a separate dead-stock register for fixed assets<br />

such as furniture, fixtures, gadgets etc. purchased for Guest<br />

House from sanctioned amount from Welfare Fund or from<br />

other funds is ma<strong>in</strong>ta<strong>in</strong>ed?<br />

3. Whether a record <strong>of</strong> items <strong>of</strong> perishable nature is be<strong>in</strong>g<br />

ma<strong>in</strong>ta<strong>in</strong>ed separately <strong>in</strong> the dead stock register?<br />

4. Whether the physical stock available <strong>in</strong> the Guest House<br />

tallies with the records. Mention the discrepancies, if any,<br />

<strong>in</strong> the audit report.<br />

5. Disposal <strong>of</strong> goods: Has any item been declared surplus or<br />

obsolete or unserviceable <strong>in</strong> the Audit year? If Yes, manner<br />

<strong>in</strong> which they were disposed <strong>of</strong>f.<br />

6. Whether Allotment register is ma<strong>in</strong>ta<strong>in</strong>ed for allotment <strong>of</strong><br />

rooms and receipts <strong>of</strong> room rent be<strong>in</strong>g charged issued?<br />

Receipt number, date and<br />

mentioned <strong>in</strong> the register.<br />

amount should be<br />

7. Check that the follow<strong>in</strong>g entries <strong>in</strong> Allotment register<br />

are made:<br />

(i) Name, (ii) Designation, (iii) Basic pay Scale, (iv)<br />

Commissionerate and place <strong>of</strong> post<strong>in</strong>g, (v) Purpose <strong>of</strong><br />

visit- <strong>of</strong>ficial/personal, (vi) Dates <strong>of</strong> check-<strong>in</strong> and<br />

check-out (vii) number <strong>of</strong> days <strong>of</strong> occupancy, (viii) room<br />

rent charged, (ix) Receipt number and date.<br />

8. Whether a statement <strong>of</strong> accounts for the audit year has<br />

been prepared? Mention about viability <strong>of</strong> runn<strong>in</strong>g <strong>of</strong> the<br />

Guest House.<br />

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9. Whether the facility is under utilized/optimally utilized or<br />

whether the facility is <strong>in</strong>adequate to cater to demand?<br />

Mention the occupancy <strong>in</strong> total number <strong>of</strong> room nights<br />

occupied dur<strong>in</strong>g the audit year for each type <strong>of</strong> room.<br />

10. Internal audit report should conta<strong>in</strong> a para on overall<br />

function<strong>in</strong>g / performance <strong>of</strong> the Guest House <strong>in</strong>clud<strong>in</strong>g<br />

occupancy position and suggestions for br<strong>in</strong>g<strong>in</strong>g further<br />

improvement.<br />

11. Copy <strong>of</strong> Internal audit report to be sent to <strong>Directorate</strong> <strong>of</strong><br />

logistics by 31st March every year for <strong>in</strong>clusion <strong>in</strong> the Annual<br />

Report on the performance <strong>of</strong> Welfare funds be<strong>in</strong>g submitted<br />

to the Govern<strong>in</strong>g Body.<br />

3.6 Norms/ Guidel<strong>in</strong>es for grant <strong>of</strong> f<strong>in</strong>ancial assistance for<br />

sett<strong>in</strong>g up Canteen/ Kitchenettes <strong>in</strong> Commissionerates<br />

(A) For sett<strong>in</strong>g up new canteens<br />

1. The m<strong>in</strong>imum staff strength requir<strong>in</strong>g a canteen facility<br />

should be 50 (<strong>in</strong>clud<strong>in</strong>g all categories <strong>of</strong> staff).<br />

2. Office requir<strong>in</strong>g canteen facility should own the build<strong>in</strong>g<br />

i.e. build<strong>in</strong>g should be departmental or it should be on<br />

a long term lease.<br />

3. No funds will be sanctioned for Canteens <strong>in</strong> make shift<br />

build<strong>in</strong>gs or build<strong>in</strong>gs on short term rental basis.<br />

4. Cases where other Central govt. <strong>of</strong>ficers not hav<strong>in</strong>g any<br />

canteen are housed <strong>in</strong> the same build<strong>in</strong>g will be given<br />

priority to ensure runn<strong>in</strong>g <strong>of</strong> a canteen and its pr<strong>of</strong>itability.<br />

5. Proposal shall be accompanied with a sketch layout<br />

plan <strong>of</strong> the accommodation where proposed canteen is<br />

to be set up.<br />

6. No post shall be sanctioned for runn<strong>in</strong>g the canteen.<br />

7. No funds shall be sanctioned either from the Welfare<br />

Fund or <strong>in</strong> the regular budget for meet<strong>in</strong>g recurr<strong>in</strong>g<br />

expenditure such as consumables or wages salary <strong>of</strong><br />

manpower/ staff for runn<strong>in</strong>g the canteen. The canteen<br />

should be self support<strong>in</strong>g.<br />

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8. Complete details as to how canteen will be run (i.e.<br />

whether by outsourc<strong>in</strong>g or run by the<br />

9.<br />

Commissionerate’s exist<strong>in</strong>g canteen staff) should be<br />

provided along with the proposal.<br />

A Committee consist<strong>in</strong>g <strong>of</strong> Commissionerate’s staff/<br />

<strong>of</strong>ficials represent<strong>in</strong>g different categories should be<br />

formed to supervise/monitor runn<strong>in</strong>g <strong>of</strong> canteens for their<br />

smooth/ efficient/ pr<strong>of</strong>itable function<strong>in</strong>g.<br />

10. Amount <strong>of</strong> f<strong>in</strong>ancial assistance<br />

S.No. Total staff strength Max. F<strong>in</strong>ancial assistance (Rs.)<br />

i Above 500 5,00,000/- or actual whichever is less<br />

ii 250 to 500 3,00,000/- or actual whichever is less<br />

iii 100 to less than 250 2,00,000/- or actual whichever is less<br />

iv 50 to less than 100 1,50,000/- or actual whichever is less<br />

F<strong>in</strong>ancial assistance for special equipments like mechanized<br />

vegetable cutter, Dish wash<strong>in</strong>g mach<strong>in</strong>e, mechanized Floor<br />

clean<strong>in</strong>g equipment, System etc., that may become available<br />

<strong>in</strong> market and will be helpful <strong>in</strong> reduction <strong>of</strong> manual labour and<br />

time consumed <strong>in</strong> handl<strong>in</strong>g large quantities, fuel efficient and<br />

hygienic cook<strong>in</strong>g, and water conservation etc. will be considered<br />

on case to case basis on merits.<br />

Any <strong>of</strong> the above conditions may be relaxed by the Govern<strong>in</strong>g<br />

Body <strong>in</strong> deserv<strong>in</strong>g cases, as per merits <strong>of</strong> <strong>in</strong>dividual case.<br />

(B) For refurbish<strong>in</strong>g <strong>of</strong> exist<strong>in</strong>g Canteens<br />

The items provided at the time <strong>of</strong> sett<strong>in</strong>g up <strong>of</strong> a new canteen<br />

are subject to wear and tear. These items require replacement<br />

after 5 years or more. The follow<strong>in</strong>g guidel<strong>in</strong>es are proposed for<br />

refurbish<strong>in</strong>g <strong>of</strong> exist<strong>in</strong>g canteens.<br />

1. All applications must be accompanied with details <strong>of</strong><br />

expenditure <strong>in</strong>curred <strong>in</strong> refurbish<strong>in</strong>g <strong>of</strong> the Canteen from<br />

Welfare Fund and sources other than Welfare Fund dur<strong>in</strong>g<br />

the last five years.<br />

2. F<strong>in</strong>ancial assistance for refurbish<strong>in</strong>g <strong>of</strong> a canteen shall be<br />

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considered after five years or more <strong>of</strong> the <strong>in</strong>itial sett<strong>in</strong>g up <strong>of</strong><br />

the canteen. Subsequent refurbish<strong>in</strong>g shall be considered<br />

after 5 years or more after the previous sanction.<br />

3. No funds shall be sanctioned either from Welfare Fund or <strong>in</strong><br />

the regular budget for meet<strong>in</strong>g recurr<strong>in</strong>g expenditure such<br />

as consumables or wages/salary <strong>of</strong> manpower/staff for<br />

runn<strong>in</strong>g the canteen.<br />

4. A Committee consist<strong>in</strong>g <strong>of</strong> Commissionerate’s staff/<strong>of</strong>ficials<br />

represent<strong>in</strong>g different categories should be <strong>in</strong> existence to<br />

supervise/monitor runn<strong>in</strong>g <strong>of</strong> canteens for their smooth/<br />

efficient/pr<strong>of</strong>itable function<strong>in</strong>g.<br />

5. Amount <strong>of</strong> f<strong>in</strong>ancial assistance:<br />

S. No. Total staff strength Max. F<strong>in</strong>ancial assistance (Rs.)<br />

i Above 500 Shall be considered on case to case<br />

basis by the Govern<strong>in</strong>g Body<br />

ii 250 to 500 1,50,000/- or actual whichever is less<br />

iii 100 to less than 250 1,00,000/- or actual whichever is less<br />

iv 50 to less than 100 75,000/- or actual whichever is less<br />

F<strong>in</strong>ancial assistance for special equipments like mechanized<br />

vegetable cutter, Dish wash<strong>in</strong>g mach<strong>in</strong>e, mechanized Floor<br />

clean<strong>in</strong>g equipment, Steam cook<strong>in</strong>g system etc., that may<br />

become available <strong>in</strong> market and will be helpful <strong>in</strong> reduction <strong>of</strong><br />

manual labour and time consumed <strong>in</strong> handl<strong>in</strong>g large quantities,<br />

fuel efficient and hygienic cook<strong>in</strong>g, and water conservation etc.<br />

will be considered on case to case basis on merits.<br />

Any <strong>of</strong> the above conditions may be relaxed by the Govern<strong>in</strong>g<br />

Body <strong>in</strong> deserv<strong>in</strong>g cases, as per merits <strong>of</strong> <strong>in</strong>dividual case.<br />

(C) Guidel<strong>in</strong>es for Kitchenettes at <strong>of</strong>fices (staff strength<br />

6 to 24)<br />

1. There should not be any canteen facility <strong>in</strong> the same build<strong>in</strong>g<br />

or <strong>in</strong> the vic<strong>in</strong>ity.<br />

2. No post shall be sanctioned for runn<strong>in</strong>g such arrangement.<br />

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3. No funds shall be sanctioned either from Welfare Fund or <strong>in</strong><br />

the regular budget for meet<strong>in</strong>g recurr<strong>in</strong>g expenditure such<br />

as consumables or wages/salary <strong>of</strong> manpower/staff or for<br />

raw materials for runn<strong>in</strong>g such arrangements.<br />

4. Such arrangements should be run on self susta<strong>in</strong><strong>in</strong>g basis<br />

<strong>in</strong>clud<strong>in</strong>g expenses on replacement <strong>of</strong> crockery.<br />

5. I/C <strong>of</strong> <strong>of</strong>fice shall be responsible for smooth runn<strong>in</strong>g <strong>of</strong> the<br />

arrangement and <strong>in</strong>ventory <strong>of</strong> items provided.<br />

6. Replacement <strong>of</strong> items other than crockery only shall be<br />

considered after 5 years or more after the previous sanction.<br />

Estimation <strong>of</strong> cost <strong>of</strong> items for arrangements <strong>of</strong> tea/c<strong>of</strong>fee and<br />

light snacks at smaller <strong>of</strong>fices (staff strength 6 to 24)<br />

S.No. ITEM Approx. Cost (Rs.)<br />

1. Fridge 165-200 lt. 15,000/-<br />

2. Gas Connection 5,000/-<br />

3. Gas Stove 5,000/-<br />

4. Oven/Hot case 5,000/-<br />

5. Cook<strong>in</strong>g utensils 2,000/-<br />

6. Crockery 3,000/-<br />

TOTAL 35,000/-<br />

Guidel<strong>in</strong>es for Kitchenettes at <strong>of</strong>fices (staff strength 25 to 49)<br />

1 There should be suitable accommodation available for sitt<strong>in</strong>g<br />

arrangements for staff <strong>in</strong> Tiff<strong>in</strong> Room otherwise only Kitchenette<br />

facility will be provisioned.<br />

2 There should not be any canteen facility <strong>in</strong> the same build<strong>in</strong>g or<br />

<strong>in</strong> the vic<strong>in</strong>ity.<br />

3 No post shall be sanctioned for runn<strong>in</strong>g such arrangement.<br />

4 No funds shall be sanctioned either from Welfare Fund or <strong>in</strong><br />

the regular budget for meet<strong>in</strong>g recurr<strong>in</strong>g expenditure such as<br />

consumables or wages/salary <strong>of</strong> manpower/staff or for raw<br />

materials for runn<strong>in</strong>g such arrangements.<br />

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5 Such arrangements should be run on self susta<strong>in</strong><strong>in</strong>g basis<br />

<strong>in</strong>clud<strong>in</strong>g expenses on replacement <strong>of</strong> crockery.<br />

6 I/C <strong>of</strong> <strong>of</strong>fice shall be responsible for smooth runn<strong>in</strong>g <strong>of</strong> the<br />

arrangement and <strong>in</strong>ventory <strong>of</strong> items provided.<br />

7 Replacement <strong>of</strong> items other than crockery only shall be<br />

considered after 5 years or more after the previous sanction.<br />

Estimation <strong>of</strong> cost <strong>of</strong> items for arrangements <strong>of</strong> tea/c<strong>of</strong>fee<br />

and light snacks at smaller <strong>of</strong>fices ( total staff strength 25 to<br />

49)<br />

S.No. ITEM Approx. Cost (Rs.)<br />

1. Fridge 165-200 lt. 15,000/-<br />

2. Gas Connection 5,000/-<br />

3. Gas Stove 5,000/-<br />

4. Oven/Hot case 5,000/-<br />

5. Cook<strong>in</strong>g utensils 2,000/-<br />

6. Crockery 3,000/-<br />

7. Tables / Chairs 15,000/-<br />

TOTAL 50,000/-<br />

Estimation <strong>of</strong> cost <strong>of</strong> items for sett<strong>in</strong>g up a new Canteen<br />

S.No. ITEM Approx. cost (Rs.) For Staff<br />

Strength <strong>of</strong><br />

(250-500) (100-250) (50-100)<br />

1 Fridge 30,000/- 30,000/- 20,000/-<br />

2 Gas Connection 5,000/- 5,000/- 5,000/-<br />

3 ¾ Burner Cook<strong>in</strong>g Range 20,000/- 20,000/- 10,000/-<br />

4 S<strong>in</strong>gle Burner Cook<strong>in</strong>g Range 10,000/- 10,000/- 5,000/-<br />

5 Hot Case/ Oven 10,000/- 10,000/- 10,000/-<br />

6 Gr<strong>in</strong>der 5,000/- 5,000/- 5,000/-<br />

7 Mixer 5,000/- 5,000/- 5,000/-<br />

8 Work<strong>in</strong>g Table/ Board (Kitchen) 10,000/- 7,000/- 5,000/-<br />

9 Water Cooler & Aqua Guard 30,000/- 20,000/- 10,000/-<br />

10 Water storage conta<strong>in</strong>ers/Tank 5,000/- 5,000/- 3,000/-<br />

11 Raw material conta<strong>in</strong>ers 5,000/- 5,000/- 3,000/-<br />

12 Cook<strong>in</strong>g utensils 10,000/- 7,000/- 5,000/<br />

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S.No. ITEM Approx. cost (Rs.) For Staff<br />

Strength <strong>of</strong><br />

(250-500) (100-250) (50-100)<br />

13. Idly steamer 10,000/- 7,000/- 5,000/-<br />

14 Dosa plate 10,000/- 7,000/- 5,000/-<br />

15 Electric water boiler / 10,000/- 7,000/- 5,000/-<br />

Tea/c<strong>of</strong>fee vend<strong>in</strong>g mach<strong>in</strong>e.<br />

16 Cutleries 5,000/- 5,000/- 3,000/-<br />

17 Plates, spoons, bowls, etc 10,000/- 7,000/- 5,000/-<br />

18 Crockery, Trays, etc. 10,000/- 7,000/- 5,000/-<br />

19 Service Counter 20,000/- 15,000/- 10,000/-<br />

20 Coupon counter 10,000/- 7,000/- 5,000/-<br />

21 Cupboards 10,000/- 5,000/- 5,000/-<br />

22 Tables & Chairs 50,000/- 30,000/- 15,000/-<br />

23 Exhaust chimney 20,000/- 15,000/- 10,000/-<br />

24 Fire Ext<strong>in</strong>guisher 10,000/- 10,000/- 10,000/-<br />

25 Insect repeller 10,000/- 5,000/- 5,000/-<br />

TOTAL 3,30,000/- 2,56,000/- 1,74,000/rounded<br />

<strong>of</strong>f to 3,00,000/- 2,00,000/- 1,50,000/-<br />

SUMMARY- FINANCIAL ASSISTANCE FOR CANTEENS<br />

Staff strength Canteen/Tiff<strong>in</strong> Max. f<strong>in</strong>ancial Max. f<strong>in</strong>ancial<br />

Room or assistance for assistance for<br />

Kitchenette sett<strong>in</strong>g up, (Rs.) refurbish<strong>in</strong>g (Rs.)<br />

above 500 Canteen 5,00,000/- or 2,50,000/- or<br />

actual which actual which ever<br />

ever is less is less<br />

250 to 500 Canteen 3,00,000/- or 1,50,000/- or<br />

actual which actual which ever<br />

ever is less is less<br />

100 to 249 Canteen 2,00,000/- or 1,00,000/- or<br />

actual which actual which ever<br />

ever is less is less<br />

50 to 99 Canteen 1,50,000/- or 75,000/- or<br />

actual which actual which ever<br />

ever is less is less<br />

25 to 49 Tiff<strong>in</strong> Room 50,000/- or 25,000/- or<br />

actual which actual which ever<br />

is less is less<br />

6 to 24 Kitchenette 35,000/- or 17,500/- or actual<br />

actual which which ever is less<br />

is less<br />

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Check List for Canteens/Tiff<strong>in</strong> Room/Kitchenette<br />

(A) For sett<strong>in</strong>g up a new Canteen/Tiff<strong>in</strong> room/Kitchenette:<br />

1. Date <strong>of</strong> establishment <strong>of</strong> <strong>of</strong>fice.<br />

2 Number <strong>of</strong> staff strength<br />

3 Whether build<strong>in</strong>g where facility is required is department’s<br />

owned build<strong>in</strong>g or rented on long term lease?<br />

4 Details <strong>of</strong> departmental <strong>of</strong>fices and others with their staff<br />

strength <strong>in</strong> the same Build<strong>in</strong>g/Block or <strong>in</strong> the immediate<br />

vic<strong>in</strong>ity.<br />

5 Is there some other canteen/Tiff<strong>in</strong> room function<strong>in</strong>g <strong>in</strong> the<br />

immediate vic<strong>in</strong>ity or <strong>in</strong> the same Build<strong>in</strong>g/Block?<br />

6 Whether suitable accommodation is available for sett<strong>in</strong>g<br />

up <strong>of</strong> new canteen/Tiff<strong>in</strong> room?<br />

7 Sketch lay out plan <strong>of</strong> the accommodation where facility is<br />

proposed.<br />

8 What is the present arrangement <strong>of</strong> cater<strong>in</strong>g?<br />

9 What are the press<strong>in</strong>g reasons that the present arrangement<br />

cannot be cont<strong>in</strong>ued?<br />

10 If there is any change <strong>in</strong> the sanctioned strength or relocation<br />

<strong>of</strong> other <strong>of</strong>fices <strong>in</strong> the same Build<strong>in</strong>g/Block?<br />

11 Details <strong>of</strong> arrangements how facility will be run. Whether<br />

by outsourc<strong>in</strong>g or by commissionerate’s own<br />

arrangements?<br />

12 Whether a Committee has been formed for runn<strong>in</strong>g/<br />

supervision <strong>of</strong> the facility? If so details to be given.<br />

13 What is the one time expenditure required to open the<br />

canteen or Tiff<strong>in</strong> room/Kitchenette?<br />

14 What is the estimated recurr<strong>in</strong>g expenditure and how it is<br />

proposed to be met?<br />

15 What are safety measures/fire fight<strong>in</strong>g arrangements?<br />

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(B) For refurbish<strong>in</strong>g <strong>of</strong> exist<strong>in</strong>g canteens/Tiff<strong>in</strong> rooms/<br />

kitchenette<br />

1. Date <strong>of</strong> establishment <strong>of</strong> exist<strong>in</strong>g Canteen.<br />

2. Details <strong>of</strong> previous sanction(s) from Welfare Fund and/or<br />

from other fund:<br />

(a) Amount <strong>of</strong> sanction,<br />

(b) Date <strong>of</strong> sanction,<br />

(c) List <strong>of</strong> items/gadgets purchased form the Welfare Fund<br />

or regular budget,<br />

(d) List <strong>of</strong> items available presently.<br />

3. Whether utilization certificate <strong>of</strong> earlier sanction(s) has been<br />

forwarded and un spent amount, if any, refunded?<br />

4. Whether performance report on function<strong>in</strong>g/ utilization <strong>of</strong><br />

facility enclosed?<br />

5. Whether Internal Audit/CAG Audit <strong>of</strong> the facility carried out?<br />

If yes, a copy <strong>of</strong> report to be enclosed.<br />

6. Whether refurbish<strong>in</strong>g has been approved/recommended by<br />

the Canteen Committee and Advisory Committee?<br />

7. Whether List <strong>of</strong> items with their date <strong>of</strong> purchase which are<br />

proposed for replacement for refurbish<strong>in</strong>g has been<br />

enclosed? If any special gadget is <strong>in</strong>cluded <strong>in</strong> the list and<br />

justification for the same has been furnished?<br />

8. Increase <strong>in</strong> number <strong>of</strong> staff strength, if any, from the time<br />

the present canteen was established.<br />

9. Whether cost <strong>of</strong> items is competitive based on quotations/<br />

tenders? Copies <strong>of</strong> quotations/tenders to be enclosed.<br />

10. What are safety measures/fire-fight<strong>in</strong>g arrangements?<br />

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Check list for Auditors for <strong>in</strong>ternal audit <strong>of</strong> Canteens<br />

set up/refurbished by grants from Welfare Fund:<br />

1. Whether utilization certificate <strong>of</strong> earlier sanction, if any, has<br />

been sent? Yes / No / Not applicable. If yes, yes attach a copy.<br />

If not, reason for delay.<br />

2. Whether purchase / procurement procedure has been as per<br />

GFR, 2005.<br />

3. Whether an <strong>of</strong>ficial has been made <strong>of</strong>ficer-<strong>in</strong>-charge for receipt/<br />

account<strong>in</strong>g/custody <strong>of</strong> goods and materials purchased for<br />

Canteen? If Yes, mention name and designation <strong>of</strong> the <strong>of</strong>ficial <strong>in</strong><br />

the report.<br />

4. Whether a separate dead-stock register for fixed assets such<br />

as furniture, fixtures etc. purchased for Canteen from sanctioned<br />

amount from Welfare Fund or from other funds is ma<strong>in</strong>ta<strong>in</strong>ed?<br />

5. Whether a record <strong>of</strong> items <strong>of</strong> perishable nature like crockery<br />

etc. is be<strong>in</strong>g entered separately <strong>in</strong> the dead stock register?<br />

6. Whether the physical stock available <strong>in</strong> the Canteen tallies<br />

with the records. Mention the discrepancies, if any, <strong>in</strong> the audit<br />

report.<br />

7. Disposal <strong>of</strong> goods: Has any item been declared surplus or<br />

obsolete or unserviceable <strong>in</strong> the Audit year? If Yes, manner <strong>in</strong><br />

which they were disposed <strong>of</strong>f.<br />

8. Figure <strong>of</strong> total sales <strong>of</strong> food items and beverages dur<strong>in</strong>g the<br />

year.<br />

9. Whether the facility is under utilized/optimally utilized or whether<br />

the facility is <strong>in</strong>adequate to cater to all members?<br />

10. A descriptive para on overall function<strong>in</strong>g/performance <strong>of</strong> the<br />

Canteen and suggestions for br<strong>in</strong>g<strong>in</strong>g further improvement.<br />

11. Any other comments/matter required to be brought to the notice.<br />

12. Copy <strong>of</strong> Internal audit report to be sent to <strong>Directorate</strong> <strong>of</strong> logistics<br />

by 31 st March every year, the abstracts <strong>of</strong> which will be <strong>in</strong>cluded<br />

<strong>in</strong> the Annual Report on the performance <strong>of</strong> Welfare funds be<strong>in</strong>g<br />

submitted to the Govern<strong>in</strong>g Body.<br />

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3.7 Norms/Guidel<strong>in</strong>es for grant <strong>of</strong> F<strong>in</strong>ancial Assistance from<br />

Welfare Fund for sett<strong>in</strong>g up <strong>of</strong> Crèche <strong>in</strong><br />

Commissionerates<br />

Crèche Centre will provide day-care services for the children <strong>of</strong><br />

departmental women <strong>of</strong>ficer/staff. Norms for age group <strong>of</strong> children,<br />

number <strong>of</strong> children, accommodation/space, facilities to be<br />

created, caretak<strong>in</strong>g and safety/security <strong>of</strong> children, monitor<strong>in</strong>g/<br />

supervision <strong>of</strong> runn<strong>in</strong>g <strong>of</strong> Crèche amount <strong>of</strong> f<strong>in</strong>ancial assistance<br />

for sett<strong>in</strong>g up <strong>of</strong> new Crèche, refurbish<strong>in</strong>g or up gradation <strong>of</strong><br />

exist<strong>in</strong>g Crèches are proposed as under:<br />

(a) Age Group and m<strong>in</strong>imum number <strong>of</strong> children:<br />

1. Crèche facility should be set up for children <strong>in</strong> age group<br />

<strong>of</strong> 90 days to 10 years.<br />

2. Number <strong>of</strong> children requir<strong>in</strong>g Crèche <strong>in</strong> the age group<br />

as given at 1 above should be 5 or more.<br />

(b) Accommodation/ space :<br />

1. Accommodation where Crèche is proposed to be set<br />

up should be appropriate for number <strong>of</strong> children need<strong>in</strong>g<br />

Crèche facility. Crèche Centre should have a m<strong>in</strong>imum<br />

space <strong>of</strong> 6-8 sq. ft. per child to ensure that they can<br />

play, rest, and learn without any h<strong>in</strong>drance.<br />

2. The Centre should be well lighted with adequate<br />

ventilation.<br />

3. The Centre should have clean toilet and sanitation facility<br />

for small children.<br />

4. There should be adequate safe play area outside the<br />

Centre.<br />

5. The Centre should have a safe and regular dr<strong>in</strong>k<strong>in</strong>g water<br />

arrangement.<br />

6. There should be a small kitchen or cook<strong>in</strong>g area for<br />

warm<strong>in</strong>g/preparation <strong>of</strong> food for children. Kitchen/<br />

cook<strong>in</strong>g area must be located at a place which is away<br />

from the activity area <strong>of</strong> the children to avoid accidents.<br />

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(c ) Facilities for children :<br />

1. There should be sleep<strong>in</strong>g facilities for children.<br />

2. Essential play material and teach<strong>in</strong>g and learn<strong>in</strong>g<br />

material must be available to meet the needs <strong>of</strong> preschool<br />

children.<br />

3. The Centre must be equipped with basic First Aid kit<br />

conta<strong>in</strong><strong>in</strong>g pediatric medic<strong>in</strong>es for common ailments<br />

like fever, vomit<strong>in</strong>g etc. and o<strong>in</strong>tments, dis<strong>in</strong>fectants,<br />

band aids, cotton wool etc. for m<strong>in</strong>or <strong>in</strong>juries.<br />

(d) Care tak<strong>in</strong>g/security/safety <strong>of</strong> children:<br />

1. There should be proper arrangements for tra<strong>in</strong>ed or<br />

experienced Ayahas for tak<strong>in</strong>g care <strong>of</strong> children.<br />

2. The centre should have a chowkidar for safety and<br />

security <strong>of</strong> children.<br />

3. Responsibility should be assigned to a designated staff/<br />

<strong>of</strong>ficer to ma<strong>in</strong>ta<strong>in</strong> stock/record <strong>of</strong> the equipments/items<br />

provided to Creche. Arrangements for annual verification<br />

<strong>of</strong> equipments/items should also be <strong>in</strong> place.<br />

(e) Monitor<strong>in</strong>g/supervision/runn<strong>in</strong>g <strong>of</strong> Crèche:<br />

1. A Committee hav<strong>in</strong>g a representative from the women<br />

employees requir<strong>in</strong>g Crèche facility should be formed<br />

for supervision and smooth runn<strong>in</strong>g <strong>of</strong> the Crèche.<br />

2. Crèche should be run on self-susta<strong>in</strong><strong>in</strong>g basis. A monthly<br />

fee may be charged from the employees avail<strong>in</strong>g the<br />

Crèche facility for meet<strong>in</strong>g the runn<strong>in</strong>g expenses.<br />

3. Along with the proposal for sett<strong>in</strong>g up <strong>of</strong> a Crèche,<br />

Commissioner should specify fee to be charged <strong>in</strong> terms<br />

<strong>of</strong> number <strong>of</strong> children to meet runn<strong>in</strong>g expenses.<br />

Possibility <strong>of</strong> enter<strong>in</strong>g <strong>in</strong>to contract with a Service<br />

provider may also be explored follow<strong>in</strong>g due<br />

procedure.<br />

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(f) F<strong>in</strong>ancial assistance:<br />

(i) For sett<strong>in</strong>g up a Crèche:<br />

An illustrative List <strong>of</strong> items to be provided for sett<strong>in</strong>g<br />

up a crèche at an approximate estimated cost shall<br />

be as given <strong>in</strong> the List <strong>of</strong> items.<br />

For sett<strong>in</strong>g up a Crèche, amount <strong>of</strong> f<strong>in</strong>ancial<br />

assistance shall be decided accord<strong>in</strong>g to number<br />

<strong>of</strong> items and type <strong>of</strong> item to be provided as per<br />

number <strong>of</strong> children.<br />

No f<strong>in</strong>ancial assistance from Welfare Fund or from<br />

regular budget for pay<strong>in</strong>g wages <strong>of</strong> Ayahas and<br />

Chowkidar and any other miscellaneous expenses<br />

shall be admissible for runn<strong>in</strong>g the Crèche.<br />

No funds shall be provided for Civil/Electrical works<br />

for sett<strong>in</strong>g up a Crèche.<br />

Apart from items mentioned <strong>in</strong> Annexure’2' any other<br />

item necessary may be considered on merit on<br />

case to case basis.<br />

(ii) For up gradation <strong>of</strong> exist<strong>in</strong>g Crèche :<br />

1. Request for f<strong>in</strong>ancial assistance for up gradation<br />

(enhanc<strong>in</strong>g the capacity) shall be considered<br />

depend<strong>in</strong>g on the utilization and demand <strong>in</strong> terms<br />

<strong>of</strong> number <strong>of</strong> children.<br />

(iii) For refurbish<strong>in</strong>g <strong>of</strong> an exist<strong>in</strong>g Crèche :<br />

Items like crockery, utensils, S<strong>of</strong>t carpets, Toys,<br />

Mosquitoes net, mattresses, Bed sheets, Pillows,<br />

Towels, Toys, tricycles, Baby Walker etc. get worn out<br />

or broken over a period <strong>of</strong> time. Such items are required<br />

to be replaced after some time <strong>of</strong> their use. A period <strong>of</strong><br />

3 years is considered appropriate for replacement <strong>of</strong><br />

such items.<br />

For replacement <strong>of</strong> other items such as Refrigerator,<br />

Colour TV, Wash<strong>in</strong>g Mach<strong>in</strong>e, Air Conditioner a period<br />

<strong>of</strong> 7 years is considered appropriate.<br />

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1. F<strong>in</strong>ancial assistance for refurbish<strong>in</strong>g shall be<br />

considered after 3/7 years or more <strong>of</strong> sett<strong>in</strong>g up<br />

the Crèche depend<strong>in</strong>g on the items required for<br />

replacement.<br />

2. Amount <strong>of</strong> f<strong>in</strong>ancial assistance shall be 50% <strong>of</strong> the<br />

sanctioned amount <strong>of</strong> items provided for sett<strong>in</strong>g up<br />

or actual, whichever is less.<br />

3. The details <strong>of</strong> expenditure, if any, made dur<strong>in</strong>g the<br />

years after sett<strong>in</strong>g up <strong>of</strong> Crèche from any other<br />

source/regular budget will be taken <strong>in</strong>to account<br />

while consider<strong>in</strong>g f<strong>in</strong>ancial assistance for<br />

refurbish<strong>in</strong>g. Such details should be furnished while<br />

seek<strong>in</strong>g f<strong>in</strong>ancial assistance for refurbish<strong>in</strong>g.<br />

(g) For all purchases, procedure prescribed under GFR-2005<br />

and CVC guidel<strong>in</strong>es must be followed.<br />

List <strong>of</strong> Items<br />

S. Item Unit cost Scale at which items<br />

No. (Approx.) Rs. to be provided<br />

1. Color TV 20,000/- 1<br />

2. Music System 10,000/- 1<br />

3. Refrigerator 15,000/- 1<br />

4. Water Cooler with water 10,000/- 1<br />

filter<br />

5. Wash<strong>in</strong>g Mach<strong>in</strong>e 10,000/- 1<br />

(Fully automatic)<br />

6. LPG gas connection and 5,000/- 1<br />

Gas stove<br />

7. Microwave Oven 5,000/- 1<br />

8. Fire fight<strong>in</strong>g gadgets 10,000/- As required up to<br />

Rs. 10,000/-<br />

9. Crockery, utensils, 10,000/- As required up to<br />

Thermos Flask etc. Rs. 10,000/-<br />

10. Air Conditioner (Split type) 30,000/- as required depend<strong>in</strong>g<br />

on size <strong>of</strong><br />

accommodation<br />

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S. Item Unit cost Scale at which items<br />

No. (Approx.) Rs. to be provided<br />

11. Room Heaters 1,000/- as required depend<strong>in</strong>g<br />

on size <strong>of</strong><br />

accommodation<br />

12. Inverter 20,000/- As required<br />

13. S<strong>of</strong>t Carpet 5,000/- per As required depend<strong>in</strong>g<br />

100 sq. ft. on size <strong>of</strong><br />

accommodation<br />

14. Cradle 5,000/- 1 each per child up to<br />

age <strong>of</strong> 1 year<br />

15. Children Cot with 5,000/- 1 each per child for age<br />

Mosquitoes net group 1 to 12 years<br />

16. Mattresses, Bed sheets, 6,000/- 2 (1+1) sets for each<br />

Pillows, Towels, Blanket child<br />

17. Cupboards 5,000/- As required<br />

18. Wooden shelf, Table, 20,000/- As required<br />

Chairs, Shoe Rack etc.<br />

19. Toys, Books, tricycles, 20,000/- As required<br />

Baby walker etc.<br />

20. Vacuum Cleaner 10,000/- 1<br />

21. First Aid Box 2,000/- 1<br />

TOTAL 2,24,000/- rounded <strong>of</strong>f to<br />

Rs. 2,25,000/-<br />

Check List for Crèche<br />

(A) For sett<strong>in</strong>g up a new Crèche :<br />

1. Date <strong>of</strong> establishment <strong>of</strong> <strong>of</strong>fice.<br />

2. Number <strong>of</strong> women employee.<br />

3. Number <strong>of</strong> children <strong>in</strong> age group <strong>of</strong> 90 days to 10 years.<br />

4. Whether build<strong>in</strong>g where facility is required is department’s<br />

owned build<strong>in</strong>g or rented on long term lease?<br />

5. Whether m<strong>in</strong>imum space at the scale <strong>of</strong> 6 to 8 sq.ft. per<br />

child is available?<br />

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6. Whether accommodation has proper provision for light and<br />

ventilation?<br />

7. Whether facility <strong>of</strong> toilet and sanitation facility for small<br />

children is available?<br />

8. If adequate safe play area outside the centre is available?<br />

9. Whether adequate regular arrangement for supply <strong>of</strong> safe<br />

dr<strong>in</strong>k<strong>in</strong>g water is available?<br />

10. Whether kitchen facility is available? If yes, whether it is<br />

away from activity area <strong>of</strong> children?<br />

11. How arrangements for Ayahas and Chowkidars for tak<strong>in</strong>g<br />

care <strong>of</strong> children and their safety are proposed to be made?<br />

12. Whether a Committee formed for runn<strong>in</strong>g/monitor<strong>in</strong>g/<br />

supervision <strong>of</strong> the facility hav<strong>in</strong>g a representative <strong>of</strong> each<br />

category <strong>in</strong>cludes at least one women employee?<br />

13. What are the proposed arrangements for runn<strong>in</strong>g <strong>of</strong> the<br />

facility on self-susta<strong>in</strong><strong>in</strong>g basis? Indicate monthly fee to be<br />

charged from employee.<br />

14. Whether a list <strong>of</strong> items along with cost, proposed to be<br />

purchased enclosed?<br />

15. Whether above list is as per the requirement <strong>of</strong> number <strong>of</strong><br />

children?<br />

16. Whether costs <strong>of</strong> items are competitive based on quotations/<br />

tenders? Copies <strong>of</strong> quotations/tenders to be enclosed.<br />

17. Details <strong>of</strong> departmental <strong>of</strong>fices and others with their staff<br />

strength <strong>in</strong> the same Build<strong>in</strong>g/Block or <strong>in</strong> the immediate<br />

vic<strong>in</strong>ity.<br />

18. Is there some other Crèche function<strong>in</strong>g <strong>in</strong> the immediate<br />

vic<strong>in</strong>ity or <strong>in</strong> the same Build<strong>in</strong>g/Block?<br />

19. Sketch lay out plan <strong>of</strong> the accommodation where facility is<br />

proposed.<br />

20. What is the one time expenditure required to set up the<br />

facility?<br />

21. What is the estimated recurr<strong>in</strong>g expenditure and how it is<br />

proposed to be met?<br />

22. What are safety measures/fire fight<strong>in</strong>g arrangements?<br />

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(B) For up gradation/refurbish<strong>in</strong>g <strong>of</strong> exist<strong>in</strong>g Crèche:<br />

1. Details <strong>of</strong> previous sanction(s)<br />

(a) Amount <strong>of</strong> sanction,<br />

(b) Date <strong>of</strong> sanction,<br />

(c ) List <strong>of</strong> items/gadgets purchased form the Welfare Fund<br />

or regular budget,<br />

(d) List <strong>of</strong> items available presently.<br />

2. Whether utilization certificate <strong>of</strong> earlier sanction has been<br />

forwarded?<br />

3. Whether Feedback report on assessment <strong>of</strong> function<strong>in</strong>g/<br />

utilization <strong>of</strong> facility enclosed?<br />

4. Whether Internal Audit/CAG Audit <strong>of</strong> the facility carried out?<br />

If yes, a copy <strong>of</strong> report to be enclosed.<br />

5. Increase <strong>in</strong> number <strong>of</strong> children, <strong>in</strong> case <strong>of</strong> up gradation.<br />

6. Whether a list <strong>of</strong> items along with cost, proposed to be<br />

purchased enclosed?<br />

7. Whether above list is as per the requirement <strong>of</strong> <strong>in</strong>crease <strong>in</strong><br />

the number <strong>of</strong> children, <strong>in</strong> case <strong>of</strong> up gradation?<br />

8. Whether cost <strong>of</strong> items are competitive based on quotations/<br />

tenders? Copies <strong>of</strong> quotations/tenders to be enclosed.<br />

Check list for Auditors for <strong>in</strong>ternal audit <strong>of</strong> Crèche set up/<br />

refurbished by grants from Welfare Fund<br />

1. Whether utilization certificate <strong>of</strong> earlier sanction, if any, has<br />

been sent? Yes / No / Not applicable. If yes, yes attach a copy.<br />

If not, reason for delay.<br />

2. Whether purchase / procurement procedure has been as per<br />

GFR, 2005.<br />

3. Whether an <strong>of</strong>ficial has been made <strong>of</strong>ficer-<strong>in</strong>-charge for receipt/<br />

account<strong>in</strong>g/custody <strong>of</strong> goods and materials purchased for<br />

Crèche? If Yes, mention name and designation <strong>of</strong> the <strong>of</strong>ficial <strong>in</strong><br />

the report.<br />

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4. Whether a separate dead-stock register for fixed assets such<br />

as furniture, fixtures etc. purchased for Crèche from sanctioned<br />

amount from Welfare Fund or from other funds is ma<strong>in</strong>ta<strong>in</strong>ed?<br />

5. Whether a record <strong>of</strong> items <strong>of</strong> perishable nature like Bed sheets,<br />

Towels etc. is be<strong>in</strong>g entered separately <strong>in</strong> the dead stock<br />

register?<br />

6. Whether the physical stock available <strong>in</strong> the Crèche tallies with<br />

the records. Mention the discrepancies, if any, <strong>in</strong> the audit report.<br />

7. Disposal <strong>of</strong> goods : Has any item been declared surplus or<br />

obsolete or unserviceable <strong>in</strong> the Audit year? If Yes, manner <strong>in</strong><br />

which they were disposed <strong>of</strong>f.<br />

8. Whether a register is ma<strong>in</strong>ta<strong>in</strong>ed for charg<strong>in</strong>g <strong>of</strong> fee from parents<br />

<strong>of</strong> children and receipts <strong>of</strong> fee be<strong>in</strong>g charged issued?<br />

9. Whether the facility is under utilized/optimally utilized or whether<br />

the facility is <strong>in</strong>adequate to cater to number <strong>of</strong> children?<br />

10. A descriptive para on overall function<strong>in</strong>g/performance <strong>of</strong> the<br />

Canteen and suggestions for br<strong>in</strong>g<strong>in</strong>g further improvement.<br />

11. Any other comments/matter required to be brought to the notice.<br />

12. Copy <strong>of</strong> Internal audit report to be sent to <strong>Directorate</strong> <strong>of</strong> logistics<br />

by 31 st March every year, the abstracts <strong>of</strong> which will be <strong>in</strong>cluded<br />

<strong>in</strong> the Annual Report on the performance <strong>of</strong> Welfare funds be<strong>in</strong>g<br />

submitted to the Govern<strong>in</strong>g Body.<br />

13. Internal audit report should conta<strong>in</strong> a para on overall function<strong>in</strong>g/<br />

performance <strong>of</strong> the Crèche <strong>in</strong>dicat<strong>in</strong>g total number <strong>of</strong> children<br />

who availed the facility dur<strong>in</strong>g the year and suggestions for<br />

br<strong>in</strong>g<strong>in</strong>g further improvement.<br />

14. Copy <strong>of</strong> Internal audit report to be sent to <strong>Directorate</strong> <strong>of</strong> logistics<br />

by 31 st March every year for <strong>in</strong>clusion <strong>in</strong> the Annual Report on<br />

the performance <strong>of</strong> Welfare funds be<strong>in</strong>g submitted to the<br />

Govern<strong>in</strong>g Body.<br />

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3.8 Guidel<strong>in</strong>es/Norms for sett<strong>in</strong>g up/refurbish<strong>in</strong>g <strong>of</strong> Gym./<br />

Recreation/Sports facilities<br />

1. Advisory Committee formed <strong>in</strong> Commissionerates for<br />

recommend<strong>in</strong>g f<strong>in</strong>ancial assistance from Welfare Fund<br />

should make a survey and satisfy themselves and certify<br />

that adequate number <strong>of</strong> users avail<strong>in</strong>g different equipment/<br />

gadget/mach<strong>in</strong>e/games, particularly cost <strong>in</strong>tensive, to be<br />

provided under the facility proposed to be set up will be<br />

available for a period <strong>of</strong> 5 years or more to ensure that the<br />

such <strong>in</strong>frastructure created does not <strong>in</strong>to disuse or idle,<br />

consequent to their creation.<br />

2. Staff and/or their dependents should be registered <strong>in</strong>dividually<br />

for membership to avail one or more <strong>of</strong> the facilities<br />

separately (each <strong>in</strong>door/outdoor games/sports and Gym.).<br />

3. Appropriate membership fee for avail<strong>in</strong>g each facility should<br />

be charged on monthly/quarterly/half-yearly/yearly basis.<br />

4. For runn<strong>in</strong>g <strong>of</strong> a Gym., arrangements for us<strong>in</strong>g Gym.<br />

Equipment/gadgets under supervision <strong>of</strong> a qualified Tra<strong>in</strong>er<br />

should be made to avoid/prevent and accidental <strong>in</strong>jury to<br />

users who are not tra<strong>in</strong>ed.<br />

5. Arrangements for ma<strong>in</strong>tenance/repair <strong>of</strong> equipment<br />

particularly Gym. Should be made.<br />

6. Runn<strong>in</strong>g <strong>of</strong> sports/recreational/Gym. Centre should be on<br />

self-susta<strong>in</strong><strong>in</strong>g basis.<br />

7. For better utilization by staff and their family members staff<br />

residential complexes/colonies should be given first priority<br />

for sett<strong>in</strong>g up Gym./Recreation/Sports facilities to the extent<br />

possible.<br />

8. In Commissionerates or other places where there is no staff<br />

residential colony Gym./Recreation, facility may be set up<br />

<strong>in</strong> departmental build<strong>in</strong>gs or <strong>in</strong> build<strong>in</strong>gs on a long terms<br />

lease.<br />

9. Sufficient suitable space/accommodation must be available<br />

for sett<strong>in</strong>g up a Gym./Recreation facility.<br />

10. No funds will be sanctioned to creat<strong>in</strong>g facilities <strong>in</strong> make<br />

shift build<strong>in</strong>gs or build<strong>in</strong>gs on short terms rental basis.<br />

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11. No funds shall be sanctioned for any Civil/Electrical Works<br />

<strong>in</strong> connection with site preparation for the proposed facility.<br />

12. No funds shall be sanctioned for meet<strong>in</strong>g recurr<strong>in</strong>g<br />

expenditure such as consumables, ma<strong>in</strong>tenance <strong>of</strong><br />

equipment/gadgets, or wages salary <strong>of</strong> manpower/staff for<br />

the facility.<br />

13. Refurbish<strong>in</strong>g/up gradation <strong>of</strong> the facility shall be considered<br />

after 5 years or more from the date <strong>of</strong> previous sanction.<br />

14. Details <strong>of</strong> amount received and spent dur<strong>in</strong>g last 5 years, if<br />

any, from regular budget or/and from DOPT/CRSB/or any<br />

other agency/organization to be given.<br />

15. Amount <strong>of</strong> f<strong>in</strong>ancial assistance<br />

Purpose At Commissionerate HQ At places other than HQ<br />

For sett<strong>in</strong>g up Rs. 4,00,000/- or actual Rs. 2,50,000/- or actual<br />

whichever is less whichever is less<br />

For refurbish<strong>in</strong>g/up Rs. 2,00,000/- or actual Rs. 1,25,000/- or actual<br />

gradation after whichever is less whichever is less<br />

5 years or more<br />

16. Proposals for sett<strong>in</strong>g up <strong>of</strong> facilities like Lawn Tennis Courts,<br />

Swimm<strong>in</strong>g Pool, etc., <strong>in</strong>volv<strong>in</strong>g substantial expenditure, <strong>in</strong><br />

department’s large residential complexes hav<strong>in</strong>g flats more<br />

than 200 and where land is available for sett<strong>in</strong>g up such<br />

facility, shall be considered by the Govern<strong>in</strong>g Body on case<br />

to case basis on merit.<br />

17. For all purchases, procedure prescribed under GFR-2005<br />

and CVC guidel<strong>in</strong>es must be followed.<br />

Any <strong>of</strong> the above conditions may be relaxed by the Govern<strong>in</strong>g<br />

Body <strong>in</strong> deserv<strong>in</strong>g cases, as per merits <strong>of</strong> <strong>in</strong>dividual case.<br />

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List <strong>of</strong> items proposed for Gym./Recreation/Sports facilities<br />

and their costs<br />

S.No. Item Approx. Amount (<strong>in</strong> Rs.)<br />

1. Stepper 12,000/- 6,000/-<br />

2. Jogger 10,000/- 10,000/-<br />

3. Treadmill (motorized) 80,000/- 40,000/-<br />

4. Exer-cycle 10,000/- 10,000/-<br />

5. Balancer 8,000/- 8,000/-<br />

6. Height/Weight measur<strong>in</strong>g equipment 2,000/- 2,000/-<br />

7. Seated Row<strong>in</strong>g 8,000/- 8,000/-<br />

8. Flat Bench with support 5,000/- 5,000/-<br />

9. Weight Lift<strong>in</strong>g Rod 8,000/- 8,000/-<br />

10. Free Weights 6,000/- 6,000/-<br />

11. Dumb-bell 2,000/- 2,000/-<br />

12. Bench Press 10,000/- 10,000/-<br />

13. Z-Bar 1,000/- 1,000/-<br />

14. Vertical Knee (raise & dipp<strong>in</strong>g) 5,000/- 5,000/-<br />

15. Dual twister (seated & stand<strong>in</strong>g) 6,000/- 6,000/-<br />

16. Wrist curl 7,000/- 7,000/-<br />

17. High Let-pull down 10,000/- 10,000/-<br />

18. Belt Vibrator 15,000/- 15,000/-<br />

19. Rubber sheet 15,000/- 15,000/-<br />

20. Table-Tennis table 20,000/- 20,000/-<br />

21. Billiard Table 1,00,000/- -<br />

22. Carron, Chess Board etc. 10,000/- 10,000/-<br />

23. Badm<strong>in</strong>ton Set 5,000/- 5,000/-<br />

24. Volley Ball 5,000/- 5,000/-<br />

25. Basket Ball 10,000/- 10,000/-<br />

26. Cards Table & Chairs 10,000/- 10,000/-<br />

27. Sw<strong>in</strong>gs 10,000/- 10,000/-<br />

28. Slides 20,000/- 20,000/-<br />

29. Music System 10,000/- 10,000/-<br />

30. TV 30,000/- 30,000/-<br />

31. Water Cooler 10,000/- 10,000/-<br />

Total 4,60,000/- 2,94,000/rounded<br />

<strong>of</strong>f to 4,00,000/- 2,50,000/-<br />

Note: This calculation is based on current prices taken from <strong>in</strong>voices received<br />

from Commissionerates.<br />

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Check List for Gym./Recreation/Sports Centre<br />

(A) For sett<strong>in</strong>g up a new Gym./Recreation/Sports Centre<br />

1. Date <strong>of</strong> establishment <strong>of</strong> <strong>of</strong>fice.<br />

2. Total staff strength. Number <strong>of</strong> staff who will avail the facility<br />

at least for 5 years or more.<br />

3. Whether facility is proposed to be set up <strong>in</strong> Office/Residential<br />

Complex?<br />

4. In case <strong>of</strong> <strong>of</strong>fice build<strong>in</strong>g, whether build<strong>in</strong>g where facility is<br />

required is department’s owned build<strong>in</strong>g or rented on long<br />

term lease (period <strong>of</strong> lease)?<br />

5. Details <strong>of</strong> departmental <strong>of</strong>fices and others with their staff<br />

strength <strong>in</strong> the same Build<strong>in</strong>g/Block or <strong>in</strong> the immediate<br />

vic<strong>in</strong>ity.<br />

6. Is there some other such facility function<strong>in</strong>g <strong>in</strong> the immediate<br />

vic<strong>in</strong>ity or <strong>in</strong> the same Build<strong>in</strong>g/Block?<br />

7. Whether suitable accommodation/space is available for<br />

sett<strong>in</strong>g up <strong>of</strong> facility?<br />

8. Enclose a sketch lay out plan <strong>of</strong> the accommodation/space<br />

where facility is proposed.<br />

9. What is the present arrangement for such facility?<br />

10. What are the press<strong>in</strong>g reasons that the present arrangement<br />

cannot be cont<strong>in</strong>ued?<br />

11. If there is nay change <strong>in</strong> the sanctioned strength or relocation<br />

<strong>of</strong> other <strong>of</strong>fices <strong>in</strong> the same Build<strong>in</strong>g/Block, or <strong>in</strong>crease <strong>in</strong><br />

number <strong>of</strong> staff quarters/number <strong>of</strong> occupants, <strong>in</strong> case <strong>of</strong><br />

up gradation?<br />

12. Details <strong>of</strong> arrangements how facility will be run. Whether<br />

by outsourc<strong>in</strong>g or by Commissionerate’s own<br />

arrangements?<br />

13. Whether a Committee has been formed for runn<strong>in</strong>g/<br />

supervision <strong>of</strong> the facility? If so details to be given.<br />

14. What is the one time expenditure required to set up the<br />

facility?<br />

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15. What is the estimated recurr<strong>in</strong>g expenditure and how it is<br />

proposed to be met?<br />

16. What are safety measure/fire fight<strong>in</strong>g arrangements?<br />

17. What are the arrangements proposed for supervision <strong>of</strong> a<br />

qualified tra<strong>in</strong>er?<br />

18. How the ma<strong>in</strong>tenance/repair <strong>of</strong> mach<strong>in</strong>es/gadgets will be<br />

taken care <strong>of</strong>?<br />

(B) For up gradation/refurbish<strong>in</strong>g <strong>of</strong> exist<strong>in</strong>g Gym./Recreation/<br />

Sports Centre<br />

1. Details <strong>of</strong> previous sanction(s)<br />

(a) Amount <strong>of</strong> sanction,<br />

(b) Date <strong>of</strong> sanction,<br />

(c) List <strong>of</strong> items/gadgets purchased from the Welfare Fund<br />

or regular budget,<br />

(d) List <strong>of</strong> items available presently.<br />

2. Whether utilization certificates <strong>of</strong> earlier sanction has been<br />

forwarded?<br />

3. Whether Feedback report on assessment <strong>of</strong> function<strong>in</strong>g/<br />

utilization <strong>of</strong> facility enclosed?<br />

4. Whether Internal Audit/CAG Audit <strong>of</strong> the facility carried out?<br />

If yes, a copy <strong>of</strong> report to be enclosed.<br />

5. Increase <strong>in</strong> number <strong>of</strong> children, <strong>in</strong> case <strong>of</strong> up gradation.<br />

6. Whether a list <strong>of</strong> items along with cost, proposed to be<br />

purchased enclosed?<br />

7. Whether above lists is as per the requirement <strong>of</strong> <strong>in</strong>crease<br />

<strong>in</strong> the number <strong>of</strong> users, <strong>in</strong> case <strong>of</strong> up gradation?<br />

8. Whether cost <strong>of</strong> items is competitive based on quotations/<br />

tenders? Copies <strong>of</strong> quotations/tenders to be enclosed.<br />

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Po<strong>in</strong>ts to be covered dur<strong>in</strong>g <strong>in</strong>ternal audit <strong>of</strong> Gym./ Recreation/<br />

Sports Centre set up/ refurbished by grants from Welfare Fund<br />

1. Whether utilization certificate <strong>of</strong> earlier sanction. If any, has<br />

been sent? Yes/ No/ Not applicable. If yes, attach a copy. If<br />

not, reason for delay.<br />

2. Whether purchase/ procurement procedure has been as per<br />

GFR, 2005.<br />

3. Whether an <strong>of</strong>ficial has been made <strong>of</strong>ficer-<strong>in</strong>-charge for receipt/<br />

account<strong>in</strong>g/ custody <strong>of</strong> goods and materials purchased for<br />

Canteen? If no, an <strong>of</strong>ficial may be designated so for this purpose.<br />

4. Whether a separate dead-stock register for fixed assets such<br />

as furniture, fixtures, gadgets etc. purchased for Gym./<br />

Recreation/ Sports Centre from sanctioned amount from Welfare<br />

Fund or from other funds <strong>in</strong> ma<strong>in</strong>ta<strong>in</strong>ed? If No, a separate deadstock<br />

registers to be made.<br />

5. Whether a record <strong>of</strong> items <strong>of</strong> perishable nature like etc. is<br />

ma<strong>in</strong>ta<strong>in</strong>ed <strong>in</strong> a separate register? If No, a separate register for<br />

perishable shuttle cocks/ balls etc items should be made.<br />

6. Whether <strong>in</strong>ventory for fixed assets is be<strong>in</strong>g verified at least once<br />

<strong>in</strong> a year? If Yes, whether goods/ material found <strong>in</strong> good<br />

conditions dur<strong>in</strong>g physical verification and deficiencies/<br />

surpluses, if any, noticed? Deficiencies/ surpluses <strong>in</strong>vestigated<br />

and brought to account? Copy <strong>of</strong> physical verification report<br />

carried out previously should be forwarded with the Internal audit<br />

report. It No, system <strong>of</strong> physical verification should be started.<br />

7. Disposal <strong>of</strong> goods: If any item declared surplus or obsolete or<br />

unserviceable? If Yes, How disposal <strong>of</strong> the same has been done?<br />

Any amount recovered by way <strong>of</strong> auction/sale <strong>of</strong> obsolete/ surplus<br />

items should be refunded to the Welfare Fund.<br />

8. A membership register should be ma<strong>in</strong>ta<strong>in</strong>ed and receipts <strong>of</strong><br />

fee be<strong>in</strong>g charged issued?<br />

9. Whether the facility is under utilized/ optimally utilized or the<br />

facility over stressed due to high/over utilization?<br />

131


a. In case <strong>of</strong> under utilization, for cont<strong>in</strong>uation <strong>of</strong> the facility<br />

what measures are proposed to be taken to improve<br />

utilization <strong>of</strong> the exist<strong>in</strong>g facility?<br />

b. If the cont<strong>in</strong>uation <strong>of</strong> the exist<strong>in</strong>g facility is be<strong>in</strong>g reviewed?<br />

If so, when report <strong>of</strong> review is likely to be ready?<br />

c. In case the facility is over stressed due to high/over utilization<br />

what steps need to be taken up gradation/ capacity<br />

enhancement for eas<strong>in</strong>g the stress on the facility?<br />

10. Any other comments/ matter required to be brought to the<br />

notice.<br />

11. Internal audit report should conta<strong>in</strong> a para on overall function<strong>in</strong>g/<br />

performance <strong>of</strong> the Gym./ Recreation/ Sports Centre <strong>in</strong>clud<strong>in</strong>g<br />

total number <strong>of</strong> members who availed the facilities dur<strong>in</strong>g the<br />

year and suggestions for br<strong>in</strong>g<strong>in</strong>g further improvement.<br />

12. Copy <strong>of</strong> Internal audit report to be sent to <strong>Directorate</strong> <strong>of</strong> logistics<br />

by 31 st March every year for <strong>in</strong>clusion <strong>in</strong> the Annual Report on<br />

the performance <strong>of</strong> Welfare funds be<strong>in</strong>g submitted to the<br />

Govern<strong>in</strong>g Body.<br />

3.9 Guidel<strong>in</strong>es for Cash Awards for w<strong>in</strong>n<strong>in</strong>g medals/civilian<br />

awards <strong>in</strong> sports and f<strong>in</strong>ancial assistance for participation<br />

<strong>in</strong> sports (w.e.f. 27.02.2004)<br />

Amount <strong>of</strong> Cash Awards for w<strong>in</strong>n<strong>in</strong>g medals<br />

(A) For Individual participation<br />

S.No. Sport Event Medal<br />

Gold Silver Bronze<br />

1 Olympics/World Cup Rs. 10.0 lac Rs. 6.0 lac Rs. 4.0 lac<br />

2 Commonwealth/Asian Games Rs.3.0 lac Rs. 2.0 lac Rs. 1.0 lac<br />

3 South Asian Federation/ Rs. 1.0 lac Rs. 0.50 lac Rs. 0.20 lac<br />

SAARC/ Afro-Asian Games<br />

132


(B) Team Participation (awards for <strong>in</strong>dividuals)<br />

S.No. Sport Event Medal<br />

Gold Silver Bronze<br />

1 Olympics/World Cup Rs. 5.0 lac Rs. 3.0 lac Rs. 2.0 lac<br />

2 Commonwealth/Asian Games Rs.1.5 lac Rs. 1.0 lac Rs. 0.50 lac<br />

3 South Asian Federation/ Rs. 1.0 lac Rs. 0.50 lac Rs. 0.20 lac<br />

SAARC/ Afro-Asian Games<br />

(C) Coaches 50% <strong>of</strong> the award admissible t <strong>in</strong>dividual sports<br />

persons<br />

(D) Civilian Awards<br />

(i) Padamshree Rs. 5.0 lacs<br />

(ii) Arjuna Award/Dronacharya Award Rs. 1.0 lac<br />

F<strong>in</strong>ancial assistance for participation <strong>in</strong> sports events/<br />

competitions<br />

F<strong>in</strong>ancial assistance could be considered <strong>in</strong> order to enable<br />

Departmental <strong>of</strong>ficers/staff/teams for participation <strong>in</strong> the follow<strong>in</strong>g<br />

sports events subject to the conditions that none <strong>of</strong> the bodies<br />

conduct<strong>in</strong>g the sports events or competitions are commercial<br />

organizations:<br />

(i) Sports events or competitions conducted under the aegis <strong>of</strong><br />

any International Organization like UNO, WCO etc.<br />

(ii) Sports events or competitions organized by any sports<br />

organization out side India which is affiliated to or registered<br />

with the International Apex Organization <strong>of</strong> eh correspond<strong>in</strong>g<br />

sports.<br />

(iii) Sports events or competitions organized <strong>in</strong> India by any<br />

organization which is affiliated to or registered with the relevant<br />

sports Federation at the National level.<br />

(iv) Sports events or competitions as approved by the Central Board<br />

<strong>of</strong> Excise & Customs.<br />

133


4.0 List <strong>of</strong> Common facilities<br />

4.1 List <strong>of</strong> Hospital recognized under CS (MA)/CGHS Rules for<br />

treatment without pay<strong>in</strong>g advance money<br />

S. Commissionerate Name <strong>of</strong> Hospital Facilities<br />

No.<br />

1 CCE-I, Kolkata Behala Balananda For provid<strong>in</strong>g facility <strong>of</strong><br />

Brahmachari Hospital reservation <strong>of</strong> 2 cab<strong>in</strong><br />

& Research Centre, Beds & 2 <strong>General</strong><br />

Kolkata Beds; Treatment at<br />

CGHS rates.<br />

2 CCE-I, Bangalore Wockhardt Hospital & Reservation <strong>of</strong> two<br />

Heart Institute, beds; Treatment at<br />

Bangalore CGHS rates.<br />

3 CCE, Coch<strong>in</strong> (i) M/s Amrita Institute Reservation <strong>of</strong> 2 beds.<br />

<strong>of</strong> Medical Science &<br />

Reasreach Centre,<br />

Coch<strong>in</strong><br />

(ii) M/s P.V.S. Memorial<br />

Hospital Ltd., Coch<strong>in</strong><br />

4 CCE, Pune Ruby Hall Cl<strong>in</strong>ic, Pune Reservation <strong>of</strong> 2 beds<br />

(one AC & One Non-<br />

AC), Treatment at<br />

CGHS rates<br />

5 CCE, Mangalore Kasturbha Medical Reservation <strong>of</strong> 2 beds<br />

College & Hospital,<br />

Mangalore<br />

6 CCE, Jamshedpur Tata Ma<strong>in</strong> Hospital, Facility <strong>of</strong> <strong>in</strong>stant<br />

Jamshedpur accommodation &<br />

treatment <strong>in</strong><br />

emergency case<br />

without any specific<br />

reservation <strong>of</strong> beds.<br />

Treatment at CGHS<br />

rates.<br />

7 CCE & C, Belgaum M/s KLES Hospital, Reservation <strong>of</strong> 2 beds.<br />

Belgaum Treatment at CGHS<br />

rates.<br />

134


4.2 List <strong>of</strong> Guest Houses<br />

DETAILS OF GUEST HOUSES SET UP/FURNISHED FROM<br />

WELFARE FUND AS ON 01.01.2008<br />

S.No. Commissionerate Place<br />

1 Ahmedabad, CCE-I Mamnagar<br />

2 Allahabad, CCE Allahabad<br />

3 Amritsar, CC (i) Dalhousie<br />

(ii) Amritsar<br />

4 Aurangabad, CC &CE (i) CIDCO<br />

(ii) Aurangabad<br />

5 Bangalore, CCE-I (i) Madiwala<br />

(ii) Kormangala<br />

6 Belgaum, CCE Belgaum<br />

7 Bhopal, C & CE Bhopal<br />

8 Bholpur, CC & CE Bholpur<br />

9 Calicut, CC &CE Kannur<br />

10 Chandigarh, CCE (i) Sector-17<br />

(ii) Sector-29<br />

11 Chennai, CC Anna Nagar<br />

12 Chennai, CCE-I Chennai<br />

13 Coimbatore-I (i) Coimbatore<br />

(ii) Pollachi<br />

14 Daman, CC&C Vapi<br />

15 Delhi, CC (I&G), NCH NCH, New Delhi<br />

16 Delhi, CCE-I A.G.V. Delhi<br />

17 Goa, CC&C (i) Panaji<br />

(ii) S<strong>in</strong>querim<br />

(iii) Miramar<br />

18 Hyderabad, CC&CE-I Mehdipatnam<br />

19 Indore, CCE Indore<br />

20 Jaipur, CCE-I (i) Bharatpur<br />

(ii) Bhiwadi<br />

(iii) Jawahar Nagar<br />

(iv)Vidhyadhar Nagar<br />

(v) Udaipur<br />

135


S.No. Commissionerate Place<br />

21 Jamshedpur, CCE (i) Sakchi<br />

(ii) Bistupur<br />

22 Jodhpur, CC (i) Ratanada<br />

(ii) Jaisalmer<br />

23 Kandla, CC (iii) CH, Kandla<br />

24 Kanpur, CC & CE (i) Laxman Bagh (Kanpur)<br />

(ii) Vaishali (Agra)<br />

25 Kolkata, CC, (Air & Admn) (i) CH, Kolkata<br />

(ii) Haldia<br />

26 Kolkata, CCE-IV Golf Green<br />

27 Lucknow, CC(P) Hazratganj<br />

28 Ludhiana, CCE Rishi Nagar<br />

29 Mangalore, CCE Karwar<br />

30 Meerut,CCE-I (i) GH-I, Mngalpandey Nagar<br />

(ii) GH-II, Mangalpandey Nagar<br />

(iii) GH-III, Mangalpandey Nagar<br />

(iv)Dehradun<br />

(v) Saharanpur<br />

31 Meerut-CCE-II Haldwani<br />

32 Numbai, CC(G) NCH, Ballard Estate<br />

33 Mumbai, CC(P) (i) Bandra<br />

(ii) Basse<strong>in</strong><br />

(iii) Alibag<br />

34 Mumbai, CCE-I (i) Churchgate<br />

(ii) Malad<br />

35 Mysore, CCE Mysore<br />

36 Nagpur, CC&CE Nagpur<br />

37 Patna, CCE (i) Patna<br />

(ii) Muzaffarpur<br />

38 Pune, CCE-I (i) Heritage G/H<br />

(ii) ICE House<br />

39 Pune, CCE-II Sangli<br />

40 Pune. CCE-III Solapur<br />

41 Raipur, CC&CE Tikrapara<br />

42 Rajkot, CC&CE Rajkot<br />

43 Ranchi, CCE Bokaro<br />

136


S.No. Commissionerate Place<br />

44 Shillong, CC(P) (i) Shillong<br />

(ii) Guwahati<br />

45 Shillong, CCE (i) Shillong<br />

(ii) Guwahati<br />

46 Tirupati, CC&CE Tirupati<br />

47 Trichy, CC (i) Rameswaram<br />

(ii) Kanyakumari<br />

48 Trichy, CCE (i) Trichy<br />

(ii) Tanjavur<br />

49 Tuticor<strong>in</strong>, CC CH, Tuticor<strong>in</strong><br />

50 Vadodara, CCE-II Halol<br />

51 Vizag, CC Vizag<br />

52 ADG, DRI, Coch<strong>in</strong> Kaloor<br />

53 ADG, DRI, Chennai Chennai<br />

54 DRI, Kolkata (i) Krishnanagar (Guwahati)<br />

(ii) Oak land (Shillong)<br />

(iii) Imphal<br />

55 ADG, NACEN, Mumbai Bhandup<br />

56 Gwalior, NCB (i) Gwalior<br />

(ii) Neemuch<br />

(iii) Indore<br />

57 Patna, CC(P) Motihari<br />

58 Bhubneswar-CCE-I (i) Bhubaneswar<br />

(ii) Paradeep(iii) Puri<br />

59 Nasik, CCE Sshyedri Nagar<br />

60 Chennai, CCE-III Hosur<br />

61 Trichy, CCE Ramnad<br />

62 Vadodara, CCE-I Vadodara<br />

63 Vizag, CCE-I Sand Hills<br />

64 DG NACEN Faridabad<br />

65 ADG, CEI Chennai Chennai<br />

137


Details <strong>of</strong> Guest Houses Setup/Furnished by Commissionerates<br />

as on 01.01.2008<br />

S.No. Commissionerate Place<br />

1 Chennai, CCE-I K.K. Nagar<br />

2 Chennai, CCE-III (i) Villore GH-I<br />

(ii) Villore GH-II<br />

3 Dibrugarh, CCE (i) Milan Nagar<br />

(ii) Milan Nagar(VIP)<br />

4 Guntur, CCE Guntur<br />

5 Haldia, CCE Port Blair<br />

6 Indore, CCE Ujja<strong>in</strong><br />

7 Kolkata CC (Air & Admn) Midnapore<br />

8 Kolkata, CCE-II (i) Gangtok<br />

(ii) Darjeel<strong>in</strong>g<br />

9 Madurai, CCE (i) Meenambalpuram<br />

(ii) Bibikulam<br />

10 Nhava Sheva CC(Export) Raigad<br />

11 Puducherry, CCE Puducherry<br />

12 Raigarh, CCE Belapur<br />

13 Salem, CCE (i) Rode<br />

(ii) Udagamandalam<br />

14 Shillong, CC(P) Karimganj<br />

15 Tirunelveli, CCE T<strong>in</strong>kasi<br />

16 Trivandrum Trivandrum<br />

17 Vadodara, CCE-II Bharuch<br />

18 Belapur, CCE Belapur<br />

19 Mumbai CC(G) (i) Matunga(ii) Powal<br />

20 Coch<strong>in</strong>, CC Well<strong>in</strong>gdon, Coch<strong>in</strong><br />

21 Tirupati Balaji, Colony, Tirupati<br />

138


4.3 List <strong>of</strong> Hotels/Rest Houses for rent-free accommodation<br />

S.No. Commissionerate Location <strong>of</strong> the Hotel<br />

1 CCE, Madurai (i) Kadalkanal<br />

(ii) Rameswaram<br />

(iii) Kanyakumari<br />

(iv) Mahabalipuram<br />

(v) Ooty<br />

2 CCE & C, Trivendrum (i) Sabarimala Temple<br />

(ii) Swagath Holiday Resorts, Kovalam<br />

3 CC & CE, Coch<strong>in</strong> International Hotel, Coch<strong>in</strong><br />

4 CCE, Mysore Hotel Sandesh The Price, Mysore<br />

5 CCE, Calicut Hotel Hyson Heritage, Kozhikode<br />

6 CCE, Jalandhar (i) M.K. Hotel, Amritsar<br />

(ii) The President Hotel, Jalanshar<br />

7 CCE, Meerut-II (i) Rest House, KMVN Ltd., Na<strong>in</strong>ital<br />

(ii) Rest House, KMVN Ltd., Kausani<br />

(iii) Rest House, KMVN Ltd., Raniket<br />

8 CCE, Allahabad Hotel Surabhi International, Varanasi<br />

TTDC- Tamil Nadu Tourism Development Corporation.<br />

KMVN- Kumaon Mandal Vikas Nigam Ltd. (KMVN Ltd.)<br />

139


4.4 GOVERNING BODY OF THE CUSTOMS & CENTRAL EXCISE<br />

WELFARE FUND<br />

Govern<strong>in</strong>g body <strong>of</strong> the Customs & Central Excise Welfare Fund<br />

comprises <strong>of</strong> the follow<strong>in</strong>g:<br />

(i) Chairman - Convener<br />

(ii) Member (Cus. & Cx.) - Member<br />

(iii) Member (P&V) - Member<br />

(iv) Member (Customs, I &RI) - Member<br />

(v) Member (L&J) - Member<br />

(vi) Member (Budget & Computerization) - Member<br />

(vii) Member (Service Tax) - Member<br />

(viii) F<strong>in</strong>ancial Advisory (F<strong>in</strong>ance) - Member<br />

(ix) Additional Director <strong>General</strong>, DG<strong>HRD</strong> - Member<br />

(Infrastructure & Welfare) Secretary<br />

140


D.O.F.No. 712/167/<strong>HRD</strong>/WF/09 Dated: 30.09.2010<br />

Dear<br />

Subject: Pr<strong>of</strong>orma to be filled <strong>in</strong> by the Commissionerate<br />

Office while forward<strong>in</strong>g applications for Cash Award<br />

Scheme- reg.<br />

Dur<strong>in</strong>g the process<strong>in</strong>g <strong>of</strong> applications for the Cash Award<br />

Scheme for Academic Year 2008-09 (Board Exam<strong>in</strong>ation 2009), it<br />

was observed that the proposals forwarded by the various<br />

Commissionerates on the recommendation <strong>of</strong> the Advisory<br />

Committee were not properly categorized as is required to be done.<br />

In the absence <strong>of</strong> proper categorization by the concerned<br />

Commissioners, further process<strong>in</strong>g <strong>of</strong> the proposals takes a longer<br />

time. In order to m<strong>in</strong>imize the time required for process<strong>in</strong>g each<br />

application under the Cash Award Scheme the DG (<strong>HRD</strong>’s) <strong>of</strong>fice<br />

has formulated a pr<strong>of</strong>orma as enclosed (Annexure-I). The<br />

Commissioners are henceforth required to forward the Advisory<br />

Committee’s report along with the enclosed pr<strong>of</strong>orma.<br />

2. Further, it has been observed that many a time, the applicants<br />

submit computerized mark sheets which are not attested. Caste<br />

certificates are found to be <strong>in</strong> the regional language and translation<br />

<strong>of</strong> the same at this end is not possible. The Commissioners are<br />

henceforth required to forward the proposals for the Cash Award<br />

Scheme along with duly attested mark sheets and caste certificates<br />

duly translated <strong>in</strong> English/H<strong>in</strong>di for ease <strong>of</strong> process<strong>in</strong>g. All<br />

certificates/mark sheets forwarded by the Commissionerates, will<br />

be duly verified and certified as correct by the Commissioner while<br />

forward<strong>in</strong>g the application.<br />

With<br />

Yours<br />

Encl: As above -Sd-<br />

(Sandhya Baliga)<br />

All Chief Commissioners/Director <strong>General</strong>s<br />

All Commissioners/Additional Director <strong>General</strong>s<br />

Copy for <strong>in</strong>formation forwarded to:<br />

141


Annexure-I<br />

S. Employee/ Designation Grade Pay Commissio- Category Name Gender PH Class Stream % <strong>of</strong> Whether Remarks<br />

No. Parents and Contact No. Drawn nerate Gen/SC/ <strong>of</strong> Boy/ Yes/No X/XII Science/ Marks Eligible<br />

Name Upto Rs. ST/OBC Candidate Girl CWM/ or Not<br />

Desig. Contact No. 1800= B Others<br />

Above<br />

Rs.1800 =A<br />

142


7.0 DIRECTORATE GENERAL OF HUMAN RESOURCE<br />

DEVELOPMENT<br />

Drum Shape Build<strong>in</strong>g, 5th Floor, I.P. Estate,<br />

New Delhi-110002<br />

Name Designation Office Residence<br />

Ms. Sandhya Baliga Director <strong>General</strong> 011-23378201 011-2688938<br />

011-23379154 (D)<br />

011-23378210 (Fax)<br />

Ms. Pratibha Bajaj Sr.PS 011-23378201 011-24677179<br />

INFRASTRUCTURE AND WELFARE WING<br />

Customs & Central Excise, Drum Shape Build<strong>in</strong>g<br />

I.P.Bhawan, I.P. Estate, New Delhi-110002<br />

Ms. Krishna A. Mishra ADG 011-23378563 011-26176210<br />

011-23378614<br />

Ms. Pritpal Kaur Bedi PS 011-23378563 9811978182<br />

011-23370914 (Fax)<br />

Shri G.K. Dixit Addl. Director 011-23370926 011-26433564<br />

Shri R.K. Mittal Dy. Director 011-23378196 09914435465<br />

HUMAN RESOURCE MANEGEMENT WING<br />

Customs & Central Excise, 507/8, Deep Shikha Build<strong>in</strong>g<br />

Rajendra Place, New Delhi-110008<br />

Shri M.S. Arora ADG 011-25710483 011-25754015<br />

011-25741163<br />

011-25729871 (Fax)<br />

Shri Ashok Kumar PS 011-25710483 9868240281<br />

Shri Neerav Kumar Addl. Director 011-25733146 011-25743553<br />

Mallick<br />

Ms. M<strong>in</strong>u Pramod JD 011-25761008 9910197253<br />

Urmil PS 011-25761008 011-25740719<br />

B.D. S<strong>in</strong>gal Dy. Director 011-25733169 9350460114<br />

143

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