HRD in CBEC - Directorate General of human resource ...

Directorate of Publicity and Public Relations
Customs & Central Excise
C.R. Building, I.P. Estate, New Delhi-110109
HRD in CBEC
Directorate General of Human Resources Development
Customs & Central Excise
New Delhi

For Departmental use only
HRD IN CBEC
A NEW CHAPTER
(INFORMATION BOOKLET)
Compiled by :
Directorate General of Human Resource Development
Customs & Central Excise
New Delhi

V. SRIDHAR
Chairman
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GOVERNMENT OF INDIA
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MINISTRY OF FINANCE/DEPARTMENT OF REVENUE
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CENTRAL BOARD OF EXCISE & CUSTOMS
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NORTH BLOCK, NEW DELHI-10001
Tel.: +91-11-2309 2849, Fax: +91-11-2309 2890
MESSAGE
Human capital is the foundation for creating
value in the new global economy. Yet, this asset is
the least understood and at times the least prone
to management. With a view to providing a more
focused approach to employee development and
infrastructure expansion in order to harness the
Human Resource functions as a strategic partner
in business success and growth, the Directorate of
Human Resource Development (HRD) was set up,
which is now in the second year of its existence. CBEC has been
entrusted with the responsibility of collection of indirect tax revenue on
the one hand and on the other, it is required to provide an efficient,
judicious and responsive revenue administration system to the tax
payers. This responsibility is discharged by the Department through
individual contributions made by over seventy thousand officers and
members of staff. Hence, it is important to ensure that a robust and
conducive environment is provided to the personnel of the Department
to motivate them to develop their skills and to give their best in public
service. To achieve this objective, the Directorate General of Human
Resource Development, I am sure, would strive to devise ways of
maximizing employee potential, create assets by way of infrastructure
expansion and initiate appropriate welfare measures so as to succeed
in being perceived as a truly HRD focused organization.
I am certain that the new Information Booklet consolidating the
activities of both the wings of the Directorate will be an effective referencer
for the officers & staff working in the field formations.
I wish the Directorate General all success in their sincere efforts.
(V. Sridhar)

S.K. Goel
Member
Tel.: 2309 2568
Fax : 1309 2308
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GOVERNMENT OF INDIA
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MINISTRY OF FINANCE/DEPARTMENT OF REVENUE
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CENTRAL BOARD OF EXCISE & CUSTOMS
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NORTH BLOCK, NEW DELHI-10001
Tel.: +91-11-2309 2849, Fax: +91-11-2309 2890
MESSAGE
The organizational goal of the CBEC is to
optimize revenue collection through broadening the
tax base, rationalizing tax structure, simplifying
procedures, improving voluntary compliance and
providing an efficient and responsive tax
administration. In order to meet this goal, it should
be the aim of the DG (HRD) to develop a skillful,
productive, healthy, efficient and diverse work force
with highly effective supervisors, managers and
leaders. This can be achieved through proper career planning and
training; promotion and placement; motivation & retention policies.
Cadre restructuring would be one of the positive steps in this direction.
It is in this spirit that the DG (HRD) strives to enhance and upgrade
the skills of the officers and staff thereby enabling the rendering of
services to the tax payers in a more efficient manner. The Government
is working towards bringing about a significant change in the scheme
of indirect taxation by way of ushering in the GST regime. In the GST
regime, Centre and State tax administrations would be required to work
in close co-ordination, throwing up new challenges for our workforce.
Hence, apart from integrating various cadres and improving the service
conditions, there is a need to raise the capacity, confidence level and
self esteem of the officers and staff in order to harness their full potential.
I am sure the efforts of the Directorate General will further the
achievement of career expectations and aspirations of all cadres of
officers and staff under the CBEC and equip them to render qualitatively
improved services to the tax payers. I congratulate the officers & staff of
DGHRD for making an effort to bring out a consolidated Information
Booklet highlighting the activities of all the divisions under the two Wings
of the Directorate. The new booklet not only aims to consolidate the
material but also attempts to provide additional information regarding
Human Resources Management activities. I wish the DG (HRD) and
the officers and staff manning it, the very best in their endeavour.
(S.K. GOEL)

Sandhya Baliga
Director General
Phone : 2337 8201
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GOVERNMENT OF INDIA
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Directorate General of Human Resource Development
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Customs & Central Excise
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‘D’ Block, I.P. Estate, New Delhi-110 002
MESSAGE
In its new Avtar the Directorate General of
Human Resource Development was formed in
Nov.,2008 by merging the erstwhile Directorate of
Organization & Personnel Management and
Directorate of Housing & Welfare and became
operational w.e.f. 1st December,2008 having 5
Divisions, namely, Cadre Management Division,
Performance Management Division, Capacity
Building and Strategic Vision Division, Welfare
Division and Infrastructure Division.
The first three divisions constitute the HRM Wing and is headed by
Additional Director General, HRM. The Infrastructure and Welfare Wing
is headed by Additional Director General (I&W).
Human Resource Development is the framework for facilitating
employees to develop their personal and organizational skills,
knowledge and abilities. It also includes such opportunities as
employee training, career development performance management and
organizational development. The focus of all aspects of HRD is on
developing the most superior work force so that the organization and
individual employees can accomplish their work goal in service to
Customers.
The Directorate General of Human Resource Development is
working towards providing a very conducive and humane set up for the
effective functioning of the officers/staff members of the Department. I
am sure that the Directorate General of Human Resource Development
would make a mammoth contribution in creating and sustaining an
administrative set up that would inspire the work force to make positive
contributions in indirect tax administration.
(Sandhya Baliga)

While going to print
MRS. LALITHA JOHN
JOINS AS MEMBER (P&V)
IN THE
CENTRAL BOARD OF EXCISE & CUSTOMS
Directorate General of Human Resource Development
extends a warm welcome to Mrs. Lalitha John and look
forward to her guidance as Member in-charge Human
Resource Development.

INDEX
Item
No.
Contents Page No.
1 Creation of Directorate General of HRD 1
2 Notification dated 18.11.2008 regarding
constitution of Directorate General of
Human Resource Development under CBEC
3
3 FUNCTIONS 5
4 HUMAN RESOURCES IN CBEC,
AT A GLANCE
9
(a) Group-wise Sanctioned Staff Strength
under CBEC (All Cadres)
(b) Group-wise Sanctioned Staff Strength
under CBEC (Main Stream Cadres)
(c) Grade-wise Sanctioned Strength in
IRS (C&CE)
5 Allotment of Centralized Order Number by
DOPM dated 12.01.2006 issue of local
transfer/posting/rotation orders of IRS (C&CE)
Officers made by various Cadre Controlling
Authorities
15
6 Dated 25.08.2008 for regarding Review of
HOP of Group ‘A’ officers as available on
Departmental website
18
7 Letter dated 21.09.2010 for formulation of
Long Term Human Resource Plan for the
Department
23
8 All India Transfer Policy for IRS
(Customs & Central Excise) Group ‘A’
Officers (Latest updated version)
26
9 List of Cadres and their sanctioned strength
in CBEC
42
xi

Item Contents Page No.
No.
10 GUIDELINES ON INFRASTRUCTURE
Instructions dated 26.06.2003 for
Streamlining of Procedure for submission
of proposals to the Board regarding
purchase of land, construction of buildings,
purchase of ready built accommodation
and/or hiring of buildings etc.
47
11 Check-lists dated 18.09.2006 for (a) repair &
maintenance proposals (b) initial hiring of office
accommodation and (c) revision of rent of
hired premises
56
12 Office Memorandum dated 10.10.2007 for
classification of ‘works’ expenditure under
proper Head of Account and Demand
for Grants
63
xii

INDEX
WELFARE GUIDELINES
Item
No.
Contents Page No.
1.0 Introduction 69
1.1 Distribution of the credits amongst two funds 69
1.2 Nature of Funds 70
1.3 Administration of Funds 70
1.4 Purpose of the Fund 70
1.5 Coverage of the Fund 71
1.6 Sponsoring of proposals 72
1.7 Responsibility of Maintenance of Accounts 72
1.8 Documents 73
1.9 Audit of Funds 73
2.0 Activities Undertaken from the Welfare Fund 73
3.0 Schemes/Guidelines for various activities 74
3.1 Guidelines for Financial Assistance for Medical
Expenses
74
3.2 Guidelines for ex-gratia financial assistance in
cases of death
81
3.3 Cash Award Scheme 84
3.4 Scholarship Scheme 85
3.5 Guidelines for Guest House 93
3.6 Guidelines for Canteens/Kitchenettes 109
3.7 Guidelines for Crèche 118
3.8 Guidelines for Gym./Recreation/Sports 126
3.9 Guidelines for Cash Awards in Sports 132
4.0 List of Common Facilities 134
xiii

Item
No.
Contents Page No.
4.1 List of Hospitals 134
4.2 List of Guest Houses 135
4.3 List of Hotels/Rest Houses 139
4.4 Governing body of the Customs & Central
Excise Welfare Fund
140
4.5 Letter, D.O.F. No. 712/167/HRD/WF/09
dated 25.09.2010 for proforma to be filled in
by the Commissionerate office while
forwarding applications for Cash Award
141
4.6 Name, Designation & Phone Nos. (O)/(R) 143
of DG (HRD) for Group ‘A’ Officers
xiv

F.No.A-11013/28/2007-Ad.IV
Government of India
Ministry of Finance
Department of Revenue
(Central Board of Excise & Customs)
New Delhi, the 18 th November, 2008
OFFICE MEMORANDUM
Subject: Creation of the Directorate General of Human
Resource Development regarding.
The undersigned is directed to say that it has been decided
with the approval of the Competent Authority to constitute a new
Directorate General, namely, the Directorate General of Human
Resource Development. The new Directorate General shall be created
by merging the present Directorate General of Housing & Welfare
and the Directorate of Organization & Personnel Management. The
welfare function which is presently with the Directorate of Logistics
shall also stand transferred to the new Directorate General. A copy
of the notification is enclosed.
2. The Directorate General of Human Resource Development shall
become operational w.e.f. 1st December, 2008 with the existing staff
strength of the merged Directorates.
Encl: As above
-Sd-
(R. Sanehwal)
Dy. Secretary to the Govt. of India
Tele-fax No. 011-26162675
To
For kind information and necessary action
1. The DG, Housing & Welfare, New Delhi
2. The Commissioner, DOPM, New Delhi
3. The Commissioner, Logistics, New Delhi
1
For kind
information and
necessary action

1. PS to FM/MOS(R)/Secretary(R)/Chairman (EC)/All Members,
CBEC.
2. AS (R)/JS (R)
3. All Joint Secretaries and Commissioner in the Board.
4. All Chief Commissioners/Directors General under CBEC.
5. All Commissioners in-charge of Directorates under CBEC.
6. Director (Publications).
7. Pr. CCA, AGCR Building, I.P. Estate, New Delhi.
8. The Manager, Website, Directorate of Systems, New Delhi.
9. Office Order folder/spare copies.
2

Government of India
Ministry of Finance
(Department of Revenue)
(Central Board of Excise & Customs)
NOTIFICATION
New Delhi, the 18 th November, 2008
F.No.A-11013/28/2007-Ad.IV-The President of India is pleased to
give his assent to the constitution of the Directorate General of
Human Resource Development under Central Board of Excise &
Customs, Department of Revenue, Ministry of Finance, with
immediate effect.
2. The Directorate General of Human Resource Development shall
have five Divisions, namely, Cadre Management Division,
Performance Management Division, Capacity Building and Strategic
Vision Division, Welfare Division and Infrastructure Division. The
functions assigned to these five Divisions shall be indicated in
Annexure.
3. The Directorate General of Human Resource Development shall
be headed by a Director General, who will be an officer of the level of
Chief Commissioner and will be located at New Delhi. The Directorate
General of Human Resource Development shall be created by
merging the present Directorate of Organization and Personnel
Management and Directorate of Housing and Welfare. The welfare
function which is presently with Directorate of Logistics, shall also
stand transferred to the new Directorate General of Human Resource
Development.
4. The Directorate General of Human Resource Development shall
be an attached office of Central Board of Excise & Customs and its
proposals shall be put up to the Member (Personnel & Vigilance),
Central Board of Excise & Customs.
3

5. The Directorate General of Human Resource Development shall
become operational w.e.f. 1 st December, 2008. The Directorate
General of Human Resource Development shall start function with
the existing staff strength of the merged Directorates and once the
Directorate is functional, the Director General shall submit
independent proposal for augmentation of staff for consideration of
the Board.
(P. Sanehwal)
Deputy Secretary to the Govt. of India
4

FUNCTIONS
Functions assigned to the five Divisions of the Directorate
General of Human Resource Development
(a) Cadre Management Division:
i) To devise and design CBEC’s Human Resource
Management plans in congruence with the goals and vision
of the department;
ii) To analyse and propose changes in the Recruitment Rules;
iii) To prepare a charter of duties for various posts and
periodically review the charter;
iv) To provide support to CBEC in drawing its annual recruitment
plan (ARP) for direct recruitment;
v) To support CBEC in framing and implementation of its
recruitment policy;
vi) To design HR policies, processes and systems, including
proposals where posts are diverted temporarily from one
functional area to another;
vii) To maintain and update the Human Resource Information
System (HRIS) for recommending officers/staff for training,
placement, skill up-gradation and succession planning;
viii) To provide data support to CBEC for placement and transfer
of officers as part of the annual general transfer (AGT) and
otherwise;
ix) To receive feedback on the Transfer Policy and relay the
same to CBEC for further action;
x) To provide support to CBEC in its Cadre Review and
Restructuring exercise for the department in the context of
changing economic scenario and needs;
xi) To assist the CBEC in preparing for periodic interaction
with associations of officers/staff;
xii) To develop a Manual and other reference literature on Human
Resource Management (HRM)/Administration related
matters; and
5

xiii) To provide support to the CBEC in bringing about uniformity/
homogeneity in the administrative practices followed by field
formations across the country.
(b) Performance Management Division:
i) To develop an effective Management Information System
(MIS) and Performance Management System (PMS) for
capturing and assessing individual performances;
ii) To develop performance indicators for the organization at
the group and individual levels based on objective goal
setting, taking into account manpower and infrastructural
limitations;
iii) To design a scientific appraisal system and a scheme for
performance measurement, etc.;
iv) To coordinate receipt of annual performance appraisals;
v) To link rewards with performance and design an appropriate
reward policy;
vi) To liaison with “external consultants” for developing a suitable
system to track, support and monitor individual performance
and maintain accountability, and
vii) To review formats for annual performance appraisal (APAR)
for all cadres and suggest meaningful changes to it from
time to time;
(c) Capacity Building and Strategic Vision Division:
i) To identify training needs for officers at all levels and create
a training needs inventory;
ii) To disseminate information regarding HRD issues among
officers and staff;
iii) To coordinate in-service training programmes in consultation
with DG, NACEN for officers and staff of the department at
various service intervals (e.g. 6-9 years of service, 10-16,
17-19 and 20-30 years of service) in consultation with training
institutions within and outside the country;
iv) To assist the Ministry in development of viable models of
‘Training Needs Analysis’, ‘Designs for Training’ etc, and
6

nominate of officers for training based on Training Needs
Analysis in consultation with DG, NACEN;
v) To recommend officers for foreign training in those areas
which are outside training programmes being conducted at
present by NACEN;
vi) To provide support to CBEC in the management of
organizational relations including vertical relationship (within
hierarchy), gender relations and prevention of discrimination
and harassment on the basis of sex;
vii) To manage changes for working of field formations under
CBEC;
viii) To form a Strategic Vision Group through inclusion of retired
officers and outside experts on the subject;
ix) To forecast future developments and suggest changes in
the organization, personnel management and procedure to
be able to respond to them; and
x) To assist the Ministry in processing the requests of the
officers and staff for training programmes under the Domestic
Funding Scheme of the Government of India.
(d) Welfare Division:
i) To identify and recommend welfare measures to the CBEC;
ii) To process proposals received from field formations for
sanction of funds by the Governing Body of the Welfare
Fund;
iii) To coordinate with the Directorate of Logistics and Principal
CCA’s office for accounting of funds to be allocated between
the Welfare Fund and the Special Equipment Fund;
iv) To manage superannuation of employees especially
regarding their psychological, emotional and financial
aspects (by arranging training through NACEN and/ or
outside experts to psychologically prepare the employees
on the verge of superannuation for life after retirement from
service and proper management of retirement benefits);
v) To prepare and maintain an inventory of specialization areas
and skills of retiring officers, and advise them about exploring
7

opportunities in alignment with requirements of other
ministries and public sector undertakings, connected to
their respective fields of knowledge and experience; and
vi) To disseminate information concerning welfare schemes/
measures being promoted/ implemented by the CBEC
among officers and staff.
(e) Infrastructure Division:
i) To function as ‘nodal authority’ for examination and
processing of all infrastructure proposals received directly
by the Division from field formations and forward them
alongwith its recommendations to the CBEC/Ministry for
further action;
ii) To consider all issues pertaining to approval and sanction
for infrastructural proposals including those for purchase
and disposal of land, purchase and disposal of buildings,
hiring of accommodation and continuation of hiring of already
hired space, construction of office and residential buildings,
repair/maintenance/renovation/ modifications/replacement/
alternations in the department’s buildings, residential
complexes etc.,
iii) To account and document the assets of CBEC through the
creation, maintenance and regular updation of an Asset
Register;
iv) To consolidate and project budgetary requirement for ready
built office space and residential accommodation for
departmental staff to CBEC;
v) To ensure conformity of infrastructure proposals, (whether
in process or sanctioned) with policy guidelines and
administrative instructions pertaining to their sanction;
vi) To secure as a link between the CBEC and its field
formations by communicating the observations/queries/
approvals/sanctions of the Ministry on the submitted
proposals to the field formations.
8

HUMAN RESOURCES IN CBEC
AT A GLANCE
GROUP-WISE SANCTIONED STAFF STRENGTH
UNDER CBEC
(ALL CADRES)
Total Sanctioned Staff Strength: 73091
9

HUMAN RESOURCES IN CBEC
AT A GLANCE
GROUP-WISE SANCTIONED STAFF UNDER CBEC
(MAIN-STREAM CADRES)
Total Sanctioned Strength of Main Stream Cadres : 68115
10

HUMAN RESOURCES IN CBEC
AT A GLANCE
GROUP-WISE SANCTIONED STRENGTH IN
INDIAN REVENUE SERVICE
(CUSTOMS & CENTRAL EXCISE)
Total Sanctioned Strength of
Indian Revenue Service (Customs & Central Excise)
11

HUMAN RESOURCES
MANAGEMENT
13

F.No.8/61/DB/DOPM/2005
Directorate of Organization & Personnel Management
Customs & Central Excise
412-A/8, Deep Shikha Building, Rajendra Place
New delhi-110008
Dated: 12.01.2006
To
All Chief Commissioners, Central Excise.
All Chief Commissioners, Customs.
All Director Generals, Customs & Central Excise.
All Commsisioners (in charge of Directorates).
Commissioner, Settlement Commission,
(Delhi/Mumbai/Kolkata/Chennai)
Chief Controller of Factories, Gwalior.
Subject: Allotment of Centralized Order Number by DOPM
in respect of issue of local transfer/posting/rotation
orders of IRS (C&CE) Officers made by various cadre
Controlling Authorities-reg.
It has been decided by the Board that in order to ensure that
the information relating to local rotation is made available to DOPM,
the Cadre Controlling Authorities would need to obtain Centralized
Number from Commissioner, Directorate of Organization & Personnel
Management, Customs & Central Excise, New Delhi before issuing
local transfer/posting/rotation orders of IRS (C&CE) Officers.
2. In accordance with the above decision by the Board, the following
procedure has been prescribed:-
(a) Chief Commissioner/Commissioner, Director General/
Additional Director General, Commissioners-in-charge of
the Directorates (herein after referred to as Cadre Controlling
Authority) prior to issue of any local transfer/posting/rotation
orders (here-in after referred to as local transfer orders) in
respect of IRS (C&CE) officers under their charge will obtain
a Centralized Order Number from Commissioner, DOPM.
(b) The request for obtaining the said Order Number shall be
made over fax addressed to Commissioner, DOPM. A request
can be made up to 3 days in advance of issue of an order.
15

(c) Commissioner, DOPM shall ensure issuance/
communication of the Order Number immediately and in
any case not later than within 24 hrs. of the receipt of the
fax in the following three categories.
(i) DOPM/Commissioner/ (No.)/ (Year)
(ii) DOPM/ADC-JC/(No.)/ (Year)
(iii) DOPM/AC_DC/ (No.)/ (Year)
(d) If felt necessary, Cadre Controlling Authority may also
mention their own Order Number in the following manner
below the Centralized order Number.
DOPM/COMM/ /…………
/ NO. / YEAR �(Local Order No.)
e) After obtaining the centralized Order Number and issuance
of the Order, a copy thereof shall be sent immediately but
not later than 24 hrs. from the issuance of the same to the
Commissioner (DOPM) on fax number 011-25729871.
(f) The Scheme will be effective from 1st February, 2006
onwards.
3. Principal Chief Controller of Accounts, CBEC, New Delhi is also
being requested to direct all the PAOs of Central Board of Excise
& Customs, not to draw the salary of IRS (C&CE) Officers, who
have been transferred/posted/rotated locally by the Jurisdictional
Cadre Controlling Authorities, without the Centralized Order
Number in the format prescribed in preceding para.
4. Receipt of this letter may please be acknowledged by name to
Praveen Jain, Commissioner, DOPM, New Delhi.
16
-Sd-
(Chitra Saha)
Member (P&V)

Copy to:
Principal Chief Controller of Accounts,
Central Board of Excise & Customs,
A.G.C.R. Building (I floor), New Delhi.
It is requested that necessary directions may please be issued
to all PAOs on CBEC with reference to para 3 of the letter.
17
-Sd-
(Chitra Saha)
Member (P&V)

D.O. F.No. 8/5/DB/DOPM/2007-Part-II
Government of India
Ministry of Finance
Department of Revenue
Central Board of Excise & Customs
To Dated: 25 th August, 2008
All Chief Commissioners
All Directors General
All Commissioners (in charge of Directorates)
Commissioner, Settlement Commission/Delhi/Mumbai
Kolkata/Chennai
Chief Controller of Factories, Gwalior,
Narcotics Commissioner, Gwalior.
Subject: Regarding Review of HOP of Group ‘A’ officers as
available on Departmental website.
As you are aware, the History of Postings of all the officers of IRS
(C&CE) is available at http://www.finmin.nic.in/index.asp for viewing
by the concerned officers. These HOPs have been compiled on the
basis of records maintained at DOPM. Most of the HOPs have been
duly certified by concerned Head of the Department on the basis of
service record. However, often representations are received seeking
modification in the HOP. Accordingly, it has been decided that all
officers should individually review their HOP on the website, and in
case, any modification is required, they should make a
representation, which should include necessary certificate from the
HOD in respect of proposed changes. The time limit for making
such Representation has been fixed at 15.09.2008, and in all
cases where no representation is received, it shall be presumed
that available details on Departmental website regarding HOP are
correct. After 15.09.2008, no representation requesting change in
HOP shall be entertained.
2. You are requested to inform all group ‘A’ [IRS (C&CE)] officers
working in your charge of the decision in this regard. In case, any
officer has difficulty in accessing his HOP due to requirement of
18

details like User ID and Password, he may send
communication to Commissioner, DOPM through his
Controlling officer by Fax/Speed Post or by e-mail
at:dopm@rediffmail.com.
19
-Sd-
(P.C. Jha)
Chairman (CBEC)

PROFORMA CONTAINING THE DETAILS
OF GROUP ‘A’ OFFICERS
PART – I (PERSONAL DETAILS)
S.No. FULL NAME OF THE OFFICER SH./SMT./MS.
1 NAME
2 DATE OF BIRTH (dd/mm/yy)
3 SEX (Male/Female)
4 CATEGORY (SC/ST/OBC/General)
5 EDUCATIONAL QUALIFICATION (With Subjects)
6 LANGUAGES KNOWN FLUENTLY
7 MARITAL STATUS
8 NAME OF SPOUSE
9 PROFESSION OF SPOUSE
10 HOME TOWN
11 HOME STATE
12 DATE OF JOINING GROUP ‘A’ SERVICE
13 BATCH TO WHICH THE OFFICER BELONGS
14 CADRE TO WHICH THE OFFICER BELONGS
(DR/PC/PE/PA)*
15 IF PROMOTED FROM GROUP ‘B’ (1) Last with
station (2) Name of parent Customs
House/Commissionerate
16 PRESENT RANK/DESIGNATION
17 DATE OF JOINING PRESENT RANK
18 PRESENT RESIDENTIAL ADDRESS
(with name of State)
19 FIELD OF SPECIALISATION, IF ANY
20 APTITUDE FOR ANY FIELD
21 REMARKS, IF ANY
*DR=Direct Recruit, PC=Promotee from Supdt., Cus. (Prev.), PE=Promotee from
Supdt. (C&CE), PA= Promotee from Appraisers
20

Name of the Officer
PART – II
(POSTING/TRAINING/LONG LEAVE DETAILS
HISTORY OF POSTING AS GROUP ‘A’
S.No. Rank/Post Held Commissionerate/Directorate Station From To
Note :1. Customs Overseas Intelligence Network (COIN) Postings, if any, should
be shown as COIN Posting against Commissionerate/Directorate column.
2. Probation period in respect of Direct Recruit IRS (C&CE) officers (as Probationer)
should be shown under Training Details.
HISTORY OF POSTING AS GROUP “B’/”C’
(FOR PROMOTEE OFFICERS ONLY)
S.No. Post Held Commissionerate/Directorate Station From To
TRAINING DETAILS
S.No. Course Details Conducted by (with Station) Period In India
or
From To Abroad
21

DETAILS OF LONG LEAVE, IF ANY
S.No. Nature of leave Period
22
From To
The particulars given above are verified and found correct as per service
record.
Signature of Chief Commissioner/Director General with office seal
Name of Officer:
Date: Designation:

Government of India
Ministry of Finance
Department of Revenue
Central Board of Excise & Customs
Directorate General of Human Resource Development
409/8, Deep Shikha, Rajendra Place,
New Delhi – 110008
F.No. 8/56/HRD (HRM)/2010 Dated: 21st September, 2010
To,
All the Chief Commissioners of Customs & Central Excise
All the Directors General under CBEC
Subject: Formulation of Long Term Human Resource Plan
for the Department
Madam/ Sir,
During the Annual Chief Commissioner’s Conference held on
15-16th June, 2010, Hon’ble Finance Minister in his address to the
Conference emphasized the need for having a long term human
resource plan in the Department of Customs & Central Excise. In
view of the aforesaid observations, the Member (P&V), CBEC, vide
D.O.F.No. 401/160/2010-Cus. III dated 10th September, 2010, has
directed this Directorate to formulate a Long Term Human Resource
Plan (hereinafter LTHRP) for the Department.
2.1 In view context, it is observed that a LTHRP would have to
necessarily incorporate the following key components:
• HRD Vision and Mission Statement.
• Functional Autonomy to the Board for creation of new posts/
diversion of existing posts from one formation to another as
per the functional requirements of the Field formations.
23

• Addressing the issues related to legitimate aspirations of
the officers and staff including Cadre Restructuring.
• Formulation of Policies for Transfer/ Placement of officers
and staff.
• Capacity Building and Skill Development.
• Formulation of Recruitment and Promotion Plans.
• Updation of Recruitment Rules for various grades.
• Regular Publication of Seniority Lists in all the grades by
concerned authorities.
• Dispute Resolution Mechanism including alternate methods
to avoid service litigation.
• Provision for Performance Appraisal & Reward.
• Preventive & Punitive Vigilance.
• Web-enabled Communication and Knowledge-sharing with
officers & staff
• Dissemination and adoption of best HR policies.
• Providing ergonomic work environment.
• Welfare Measures.
2.2 Further, the process of formulation of the said Long Term Human
Resource Plan has to necessarily involve consultations with all
the following stakeholders:-
(a) The Board along with various administrative sections dealing
with Human Resource in the Board.
(b) Senior leadership within the Department i.e. the Chief
Commissioners
(c) More than 73000 sanctioned workforce of the Department
represented by their respective associations/ federations,
duly recognized by the Board.
3.0 Accordingly, it is requested that the LTHRP, its aims & objectives,
roadmap and process components to achieve the objectives
may kindly be formulated in consultation with the Commissioners
under your respective charge. DGHRD is separately addressing
24

the officers and staff associations duly recognized by the Ministry
for obtaining their views on the issue. However, the officers and
staff associations may also kindly be taken onboard at local
level for ascertaining their concerns and priorities on the issue,
while formulating the LTHRP. The LTHRPs so formulated at Zonal/
Directorate General level may be sent to this Directorate for
their integration into one comprehensive report for whole of the
Department for submission to the Board for consideration and
further necessary action.
The matter my kindly be accorded ‘Top Priority’.
25
Yours Faithfully,
-Sd-
(M.S. Arora)
Additional Director General (HRM)

ALL INDIA TRANSFER POLICY FOR IRS (CUSTOMS &
CENTRAL EXCISE) GROUP ‘A’ OFFICERS
TRANSFER/ PLACEMENT POLICY FOR GROUP ‘A’
OFFICERS OF THE INDIAN REVENUE SERVICE
(C & CE)
1.0 INTRODUCTION
1.1 The Ministry of Finance has taken major initiatives for tax
reforms, including reform of tax administration with an
emphasis on reducing inter-face between the tax payers
and administration; imparting greater transparency and
minimizing discretion so as to ensure efficiency and
recognition of merit and honesty.
1.2 The successful implementation of tax reforms depends on
the efficiency of the delivery system. A significant contributor
to the effectiveness of the administrative machinery is a
credible human resource development policy, which offers
opportunities for excellence and career advancement through
a proper placement strategy.
1.3 The existing placement policy has been in place for over a
decade. Based on the experience of its implementation, a
review of the present system of transfers and postings was
carried out. Accordingly, a new Transfer/Placement Policy
(herein after referred to as the Transfer Policy) for Group ‘A’
Officers of IRS (C&CE) has been formulated. The new
transfer/ placement policy shall come into effect from 1st
April, 2005.
2.0 SALIENT FEATURES OF THIS TRANSFER POLICY
2.1 The salient features of this Transfer Policy are as follows:
a) All transfer and postings of Group ‘A’ officers of IRS
(C&CE) shall be effected by the Board/ Placement
Committee or on their recommendation as stated
hereinafter;
b) The Transfer policy has been formulated for officers at
different levels;
26

c) All stations have been categorized in three classes and
tenure of stay in different classes of station has been
prescribed;
d) All posts have been divided into two categories, namely,
Sensitive and Non- Sensitive;
e) All posts have been categorized as field and non-field
posts.
f) Guidelines for dealing with different types of
“compassionate grounds” cases have been laid down”.
g) All annual transfer orders shall be normally issued by
30th April and, in any case, not later than 31st May of
the year.
2.2 A correct and complete database is a sine qua non for
operationalising the Placement Policy. CBEC shall ensure
that the database containing the profiles of all Group ‘A’
officers is regularly updated.
2.3 All grievances arising out of the implementation of this
Transfer Policy shall be addressed in accordance with the
guidelines issued by the Department of Personnel & Training,
only after the officer has joined his new assignment.
2.4 This Transfer Policy shall not be applicable to the transfer
of Chief Commissioners/ Directors General.
3.0 THE BOARD/ PLACEMENT COMMITTEE:
3.1 The Board will recommend proposals for posting of Chief
Commissioners/ Directors General and Commissioners for
approval of the Government i.e. Finance Minister through
Revenue Secretary and Minister of State (Revenue). Joint
Secretary (Administration), CBEC will serve as Secretary
to the Board for this purpose.
3.2 The Placement Committee will be the final authority for
transfer of officers below the rank of Commissioner, provided
the case falls within the purview of the existing guidelines.
After the proposals are drawn up and approved by the Board,
the Chairman shall consult MOS (R) before giving effect to
the transfer proposals. Approval of the Government will be
27

equired in case a deviation from the existing guidelines
has to be made.
3.3 The Placement Committee shall consist of the following:
a) Chairman;
b) Member (Personnel & Administration);
c) One Member of CBEC to be nominated, in rotation, by
the Chairman of the Board for a period of six months;
and
d) Joint Secretary (Admn.) posted in CBEC as its Member-
Secretary.
3.4 The minutes of the meeting of the Board/Placement
Committee shall be drawn up and approved by all Members
within 24 hours in a meeting (not by circulation). These
must be approved by the competent authority within thirty
days.
4.0 TRANSFER POLICY FOR OFFICERS AT DIFFERENT LEVELS
4.1 In case of Commissioners and Chief Commissioners/
Directors General, the Board will recommend both the station
of posting and the specific charge.
4.2 Officers below the rank of Commissioner will be placed at
the disposal of the Chief Commissioner/ Director General
concerned, for further deployment. While considering the
officers for further deployment, the Chief Commissioner/
Director General shall keep in mind the old cycle of posting
of the said officer, considering which the Board has placed
that officer at their disposal.
4.3 The normal practice is transfer on promotion. In individual
cases, this may give rise to hardship. Hence, this may be
decided by the Board/Placement Committee. For this
purpose, the grant of Senior Time Scale/Non Functional
Selection Grade shall not be treated as promotion.
4.4 Directly recruited/newly promoted Group ‘A’ officers shall
be given intensive training in accountancy for a period of 2-
3 months during the period of probation/upon promotion.
Upon completion of training, directly recruited officers shall
28

e normally posted to a class ‘A’ station, whereas the officers
promoted from Group ‘B’ to Group ‘A’ shall, on promotion,
be transferred out of the station in which they were previously
working, unless the balance service is less than three years.
Further, in view of the sensitive nature of the job, Appraisers,
on or after promotion to the post of Assistant Commissioner,
will not continue to remain posted in the Commissionerate
which exercised jurisdiction over the Customs House on
whose cadre they were originally borne.
4.5 As far as possible, an officer shall spend the first nine years
of his service on field posts. All posts in the
Commissionerates of Customs, Central Excise, Service Tax
and the Directorates of Revenue Intelligence and Central
Excise Intelligence have been categorized as field posts.
Officers upto and including the rank of Commissioners shall
ordinarily be posted on field assignments for at least 5, 3
and 2 years respectively, in each of the first 3 decades of
their career respectively. During the first six years, the officer
shall not ordinarily be given a posting outside the department
or sent on a deputation, and should be given exposure in
Central Excise, Service Tax and Customs branches, as far
as possible. After completing six years of service, an officer
may be posted to the Board as an Under Secretary.
4.6 As far as possible, the senior-most officer may be posted
as the Executive Commissioner. However, once posted, a
Commissioner will not be moved out of the executive charge
merely because an officer senior to him has replaced the
hitherto junior non-executive Commissioner at that station.
4.7 The officers will, as far as possible, be rotated between the
Customs and Central Excise branches every two years and
adequate experience in Service Tax branch will also be
ensured as far as possible. This shall be done after the
Annual Transfers have been affected. At stations where there
are separate Chief Commissioners of Central Excise and
Customs, a committee of all such Chief Commissioners
shall collectively decide on the rotation between the two
branches at that station. At other stations, local rotation
will be done jointly by the Chief Commissioners who
exercise control over the posts located at that station.
29

5.0 CLASSIFICATION OF STATIONS, FIXATION OF TENURES
OF POSTING AND ROTATION BETWEEN THEM
5.1 The various stations where Group ‘A’ officers may be posted
have been categorized as Class ‘A’, Class ‘B’ and Class
‘C’ [Annexure I-III]. Such categorization is based on the
twin criteria of revenue collection and the number of
Commissioner-level posts at a station.
5.2 The categorization of stations may be changed by the Board
with the approval of the Government.
5.3 The States in the country have been divided into 5 areas,
viz. East, West, North, South and Central [Annexure-IV].
An officer shall not serve in an ‘area’ for more than a total of
14 years (hereinafter referred to as a cycle) during his entire
tenure up to and including the rank of Commissioner, of
which tenure in an ‘A’ station shall be for a maximum of 8
years. The tenure shall not be less than four years in a
Class ‘B’ station and not less than two years in a Class ‘C’
station. The tenure of posting in Customs Overseas
Intelligence Network (COIN) shall not exceed three years.
A stay of more than nine months in a station (to be computed
as on 31st December of the previous year) will be treated
as a complete year, and the length of the period of stay
shall be counted from the date of joining. An officer posted
in Class ‘A’ or ‘B’ station can opt to move to a lower category
station after he has completed at least half his tenure in
that station.
5.4 An officer shall be rotated between the three different classes
of stations. After completing one cycle of posting, the officer
shall be moved to another area. Further, as far as possible,
an officer shall serve in at least two ‘Areas’ of the country,
viz. North, South, East, West and Central during his career
upto and including the rank of Commissioner. It may be
clarified that an officer can be posted from a Class ‘A’ station
to a Class ‘B’ or Class ‘C’ station (not necessarily in that
order) in any other area and vice versa, provided that if he
had been posted in that area earlier, a minimum period of 2
years should have elapsed before he can be posted again
to the same area (called “cooling off period”).
30

5.5 All postings in the Board and deputation to technical posts
in the Department of Revenue, Central Economic
Intelligence Bureau (CEIB), Enforcement Directorate,
Authority for Advance Rulings (AAR), Competent Authorities
(CAs), Appellate Tribunal for Forfeited Property (ATFP),
Customs, Excise and Service Tax Tribunal (CESTAT),
Settlement Commission [and all Directorates (excluding
Directorate of Revenue Intelligence and Central Excise
Intelligence)] shall not count towards calculation of stay at
a particular station/area but may be so counted at the option
of the officer. However, an officer who has been on deputation
to any one of the aforesaid bodies shall not ordinarily be
considered for another deputation to any of the aforesaid
organizations. [The tenure of posting in a particular
Directorate shall not exceed 5 years].
5.6 The total tenure of an officer in all ‘A’ Stations (combined),
during his entire tenure up to and including the rank of
Commissioner, shall not exceed 16 years (excluding the
exempted postings indicated in Para-5.5 above) and shall
be not exceed 22 years (including all the exempted posting
indicated in para-5.5 above as also the tenure of Central
Deputation to other Ministries/Departments referred in para-
6 below). However, the length of stay of an officer in one or
more ‘A’ stations continuously, without a posting in a ‘B’ or
‘C’ Station, shall not exceed 14 years.
5.7 In order to encourage officers to seek postings in Class ‘C’
station, the Government shall sanction:
a) At least one vehicle for office use in every Class ‘C’
station irrespective of the level of the officer heading
the office; and
b) 100 per cent housing facilities at the Officer level to the
extent possible.
5.8 The starting point for computing the stay in Class ‘A’, ‘B’ or
‘C’ station shall be the date of joining at the station.
5.9 The officers after completing their tenure in North Eastern
Region (Assam, Sikkim, Meghalaya, Mizoram, Manipur,
Nagaland, Arunachal Pradesh and Tripura), Jammu and
31

Kashmir, NACEN and its RTIs and Vigilance Directorate
and CESTAT will get preference in posting to stations of
their choice.
5.10 When a certain number of officers are due for moving out of
a station to a new station or by local rotation to new postings
in the same station for the reason of having completed their
tenure, but cannot be so moved due to inadequate number
of vacancies available, the officer who has served for longer
periods will be moved first.
5.11 The station of the posting will be taken as the actual place
where an officer is posted and not head quarters of
Commissionerate/Directorate to which the officer is posted.
6. Deputation of officers under Central Staffing Scheme and
under non- Central Staffing Schemes outside the
Department of Revenue.
6.1 An officer may be allowed to go on deputation outside the
Department for not more than two terms in his entire career.
However, each term of deputation shall not exceed 6 years
and the total tenure of both the deputations shall not under
any circumstances exceed 10 years.”
6.2 The period of deputation outside the Department shall be
excluded for counting towards stay in the ‘station’ and ‘area’
tenures of the officer. However, the same shall be counted if
the officer so desires.
6.3 There shall be a cooling off period of 3 years after completion
of each period of deputation. During the cooling off period,
the officer will be posted to a location other than the station
in which he had been working while on deputation. Provided,
in cases in which the officer has not completed his
permissible tenure in that station, the Board may consider
posting him in any assignment in that location according to
administrative need.
6.4 After return from deputation Delhi/Mumbai stations, the
officer shall ordinarily be posted to a different station for a
minimum period of 2 years. If he is seen to have worked
predominantly in ‘A’ station, he shall invariably be posted
to ‘B’ or ‘C’ stations. After 2 years of such posting in ‘B’ and
32

‘C’ stations, the officer could be considered for posting in
Delhi/Mumbai or any other ‘A’ Stations in accordance with
the transfer norms and availability of vacancy.
6.5 Requests from State Governments/Central Ministries/
Department/Organizations asking for particular officers by
name shall not be entertained. In all such cases, where
there is a request for an officer of the Department, the Board
shall first consider whether it is administratively feasible to
release an officer on deputation. If it is found that it is
administratively convenient, the offer will be circulated to all
officers and willingness for deputation invited. A panel of
shortlisted officers will be forwarded and the approval of the
competent authority to the concerned Department or
Organization to select an officer.
7. CATEGORISATION OF POSTS INTO SENSITIVE AND
NONSENSITIVE:
7.1 All posts in CBEC have been classified into sensitive and
non-sensitive with the approval of the Government:
[Annexure-V]
7.2 Ordinarily, the tenure of an officer on a sensitive post shall
be two to three years at one stretch.
8 POSTINGS IN DIRECTORATES OF REVENUE
INTELLIGENCE, CENTRAL EXCISE INTELLIGENCE,
VIGILANCE AND SYSTEMS(CBEC)
8.1 In the Directorates of Revenue Intelligence, Central Excise
Intelligence, Vigilance and Systems, the respective Director General
will propose a panel of names for the consideration of the Board/
Placement Committee. Individual officers will be selected by the
Board/Placement Committee, which will also indicate their station
of posting.
8.2 The maximum length of tenure in the Directorates of Revenue
Intelligence, Central Excise Intelligence and Vigilance will be three
years, subject to the condition that no officer shall spend more than
six years in these Directorates during his entire service career.
33

9 POSTING ON COMPASSIONATE GROUNDS
9.1 In case an officer seeks a posting to a particular station on
medical grounds, the Board/ Placement Committee is
empowered to take a decision on his plea. However, if
required, the Board/Placement Committee may refer the
case to a Medical Board.
9.2 In case of working couples, if the spouse of an officer is
working outside the Department, posting in the same station
may be allowed subject to the instructions issued by the
Department of Personnel & Training on this issue.
9.3 In case where the spouse is also an officer of the
Department, both the officers should be posted to the same
station, if they are otherwise eligible, provided that, jointly,
they do not occupy more than 50 per cent of the posts in
that station.
9.4 Officers having less than two years of service before
superannuation may be considered for posting at a place of
their choice as far as possible.
9.5 In case an officer requests for retention in a particular station
on the ground that his/her child is studying in Class-X or
Class-XII, the Board/Placement Committee may consider
such requests.
10 TRANSFER ON ADMINISTRATIVE GROUNDS OR IN PUBLIC
INTEREST
10.1 Notwithstanding anything contained in this policy,
Government may, if necessary in public interest, transfer
or post any officer to any station or post.
10.2 An officer against whom the CVC has recommended
initiation of vigilance proceedings, should not normally be
posted or remain posted at the station where the cause of
the vigilance proceedings originated. He shall also not be
posted on a ‘sensitive’ charge. This restriction will remain
in operation till such time the vigilance matter is not closed.
34

11 AVAILMENT OF EARNED LEAVE AFTER ISSUANCE OF
TRANSFER ORDERS
An officer under orders of transfer shall be granted Earned Leave
or Study leave only after he has joined his new place of posting.
The period spent on Earned Leave or Study Leave will not count
towards computation of tenure in that station or ‘cooling-off’
period. Officers who proceed on Earned Leave or Study Leave
without completing the minimum tenure prescribed for the
station/area will have to rejoin the same station for completing
the prescribed tenure. In other cases the Board/Placement
Committee will decide their posting after they rejoin on
completion of the Earned leave/Study leave.
35

CLASS ‘A’ STATIONS
36
Annexure-I
1. Mumbai (including Thane, Belapur, Raigarh & Nhavasheva )
2. Delhi (including Faridabad, Gurgaon, NOIDA and Ghaziabad),
3. Chennai
4. Kolkata
5. Bangalore
6. Hyderabad
7. All posts in the Customs Overseas Intelligence Network (COIN)

S.No. STATION
1 AHMEDABAD
2 ALLAHABAD
3 MANGALORE
4 COCHIN
5 BHUBANESHWAR
6 INDORE
7 RAIPUR
8 TRICHY
9 MEERUT
10 VIZAG
11 JAIPUR
CLASS ‘B’ STATIONS
12 CHANDIGARH ( INCLUDING JALLANDHAR)
13 PATNA
14 LUCKNOW
15 KANPUR
16 RAIGAD
17 PUNE
18 VADODARA
19 GOA
20 SURAT
21 JAMNAGAR
22 KANDLA
23 LUDHIANA
24 NAGPUR
25 NASIK
26 RANCHI
27 RAJKOT
37
Annexure-II

CLASS ‘C’ STATIONS
S.No. STATION
1 AMRITSAR
2 AURANGABAD
3 BELGAUM
4 BHAVNAGAR
5 BHOPAL
6 BOLPUR
7 CALICUT
8 COIMBATORE
9 DAMAN
10 DIBRUGARH
11 GUNTUR
12 GUWAHATI
13 GWALIOR
14 HALDIA
15 HAZARIBAGH
16 JAMMU & KASHMIR
17 JAMSHEDPUR
18 JODHPUR
19 MADURAI
20 MYSORE
21 PUNCHKULA
22 PONDICHERRY
23 ROHTAK
24 SALEM
25 SHILLONG
26 SILIGURI
27 TRIVANDRUM
28 TIRUNELVELI
29 TIRUPATI
30 TUTICORIN
31 VAPI
REMAINING CITIES(OTHER THAN CLASS ‘A’
AND CLASS ‘B’ STATIONS)
38
Annexure-III

39
ANNEXURE-IV
North Zone: Jurisdictional areas of Chief commissioners of Customs
& Central Excise of Chandigarh, Delhi, Jaipur, Meerut (State of
Uttarakhand, NOIDA and Ghaziabad only) (falling in the States of
J&K, Himachal Pradesh, Punjab, Uttarakhand, Uttar Pradesh, Delhi,
Haryana, Rajasthan & Union Territory of Chandigarh).
East Zone: Jurisdictional areas of Chief Commissioners of Customs
& Central Excise of Hyderabad, Visakhapatnam, Bhubaneshwar,
Kolkata, Ranchi (State of Jharkhand only), Shillong, Patna (State of
Jharkhand only) (falling in the States of Andhra Pradesh, Orissa,
Jharkhand, West Bengal, Meghalaya, Nagaland, Assam, Sikkim,
Manipur, Mizoram, Arunachal Pradesh & Union Territory of Andaman
& Nicobar islands).
West Zone: Jurisdictional area of Chief Commissioner of Customs
& Central Excise of Vadodara (UTs of Daman & Diu and Dadra &
Nagar Haveli only) Mumbai, Pune, and Nagpur (falling in the States:
Maharashtra, Goa & Union Territories of Daman & Diu and Dadra &
Nagar Haveli).
South Zone: Jurisdictional area of Chief Commissioner of Customs
& Central Excise of Bangalore, Chennai, Cochin, Coimbatore,
Mangalore, (falling in the States of Karnataka, Tamil Nadu, Kerala &
Union Territory of Puducherry & Lakshadweep).
Central Zone: Jurisdictional area of Chief Commissioner of Customs
& Central Excise of Ahmedabad, Vadodara (other than UTs of Daman
& Diu and Dadra & Nagar Haveli), Lucknow, Meerut (Other than
State of Uttarakhand, NOIDA and Ghaziabad), Patna (Other than
State of Jharkhand), Ranchi (other than State of Jharkhand) and
Bhopal (falling in the States of Gujarat, Uttar Pradesh, Bihar, Madhya
Pradesh and Chhattisgarh).

40
Annexure-V
Categorization of posts into sensitive and non-sensitive: The
following posts have been categorized as sensitive and non-sensitive:
A. Customs Commissionerates:
S.No. Group ‘A’ post Section/ Branch Category
1 Commissioner Sensitive
Commr.(Gen.) Sensitive
Commr.(Appeals) Non-Sensitive
Commr.(Adj.) Non-Sensitive
Addl./Jt. Commr./DC/AD Preventive Sensitive
Legal Non-Sensitive
Rummaging & Sensitive
Intelligence
SIIB Sensitive
Air Intelligence Sensitive
Airport Sensitive
Town Intelligence Sensitive
All Appraising Groups Sensitive
Docks/Shed Sensitive
Statistics Non-Sensitive
Audit Non-Sensitive
Review Non-Sensitive
Tribunal Non-Sensitive
MCD Non-Sensitive
All other charges
which do not
involve regular
dealings with the
public

B. Central Excise Commissionerates:
S.No. Group ‘A’ post Section/ Branch Category
1 Commissioner Sensitive
Commr.(Appeals) Non-Sensitive
Commr.(Adj.) Non-Sensitive
Addl./Jt. Commr./DC/AD Anti-Evasion Sensitive
Legal & Adjudication Non-Sensitive
P&V Sensitive
Audit Non-Sensitive
Divisions Sensitive
Review Non-Sensitive
Technical/Audit Non-Sensitive
41

5.0 LIST OF CADRES & THEIR SANCTIONED STRENGTH IN
CBEC
S.No. Posts Total(Including SEZ) SS
1 Chief Commissioner 47
2 Commissioner 215
3 Commissioner (Appeals/TAR/CBEC) 72
4 Commissioner (Adj.) 8
5 Addl./Jt. Commissioner 593
6 Dy./Asstt. Commissioner 1744
7 Supdt. Of Central Excise 11703
8 Supdt. Of Customs (Prev.) 1582
9 Appraiser 1095
10 Programmer 20
11 Inspector 18350
12 Examiner 424
13 Preventive Officer 2057
14 CAO 155
15 AO/ACAO/EA 984
16 Dy. Director (OL) 6
17 Asstt. Director (OL) 37
18 Sr. PS 47
19 PS 297
20 Asstt. Programmer 60
21 Steno-I 245
22 Steno-II 490
42

S.No. Posts Total(Including SEZ) SS
23 Steno-III 550
24 DOS 1986
25 Sr. Tax Assistant 3211
26 Tax Assistant 5432
27 LDC 828
28 Driver Spl. Grade 103
29 Driver-I 725
30 Driver-II 621
31 Driver-III 641
32 ASI (Weapons) 51
33 Lady Searcher 13
34 ASI (Dog Handler) 5
35 Sr. Hindi Translator 24
36 Jr. Hindi Translator 168
37 Hindi Typist 0
38 Draftsman 13
39 Sr. Gest Operator 17
40 Record Keeper 80
41 Cashier 8
42 Dy. Cashier 3
43 Pin Point Operator 1
44 Book Binder 2
45 Head Havaldar 2139
46 Havaldar 4065
43

S.No. Posts Total(Including SEZ) SS
47 Sepoy 6410
48 Peon 102
49 Gest. Operator 88
50 Farash/Safaiwala 270
51 Safaiwala/ Farash 109
52 Chowkidar 38
53 Mali 65
54 Bhishti 4
55 Daftri 27
56 Sorter 2
57 Scaleman 33
58 Liftman 15
59 Koyal 8
60 Darwan 4
61 Scavanger 1
62 Caner 10
Total 68103
44

INFRASTRUCTURE
45

To
F.No.207/36/2002-Ad.VIII(EC)
Government of India
Ministry of Finance
(Department of Revenue)
(Central Board of Excise & Customs)
47
New Delhi, the 26 th June, 2003
All the Chief Commissioners of Central Excise & Customs,
All Commissioners of Central Excise & Customs,
All DGs and Directorates under CBEC.
Subject: Streamlining of procedure for submission of
proposals to Board regarding purchase of land,
construction of buildings, purchase of ready built
accommodation and/or hiring of buildings etc.-
Instructions regarding.
Sir/Madam,
Instructions have been issued by the Central Board of Excise
and Customs (CBEC) from time to time regarding furnishing of details
while forwarding proposals relating to purchase of buildings and/or
land and hiring of buildings. These instructions were based on
guidelines issued by the Central Vigilance Commission (CVC),
Finance Secretary and the Board. The multiplicity of guidelines has
resulted in avoidable problems of delays and excessive paper work
in practice. Hence, it has been decided to issue consolidated
guidelines, which in essence capture the substance of all the
guidelines issued earlier. However, the CVC guidelines are again
being enclosed so that in case of any doubt concerning the undermentioned
guidelines the forwarding office can rely on them for
clarificatory purposes (Schedule A).
2. Accordingly, it is requested that henceforth all the proposals for
purchase of buildings and/or land and hiring of buildings must
contain the following details:-

PART A
(i) Name of Station- whether the station is covered under any CBEC
order for special emphasis on infrastructure/accommodation
development so as to warrant relaxation in MOF/MOUD/CBEC
norms;
(ii) Name of office who has forwarded the proposal;
(iii) Whether the proposal is for purchase of building and/or land or
hiring of accommodation;
(iv) Justification for requirement of land/accommodation on the basis
of austerity norms (Annexure A-1). In case of accommodation,
requirement may be indicated separately for super area, floor
area and carpet area. For residential accommodation type-wise
requirement of quarters on the basis of staff strength/prescribed
percentage of satisfaction may be given. Actual demand for
residential accommodation indicating waiting list etc., may be
given.
(v) Availability of built-up accommodation with all the formations
of CBEC in the station:-
Super area Floor area Carpet area
Name of Station Owned Hired Owned Hired Owned Hired
Name of office
Total
This should include buildings for which sanctions have been issued,
even if construction has not commenced.
(a) Revenue collection for the last three years may be given.
(b) The accommodation status of a particular station may be
reported to Directorate of Housing & Welfare on a quarterly
basis by the designated officers in the office of Chief
Commissioners.
(vi) Area of vacant land which is available with all the formations of
CBEC in the station:-
S.No. Plot No. Area
48

In order to monitor the projects/works relating to accommodation
in which CPWD is involved the following information may be
provided;
(a) Proposals initiated but not finalized,
(b) Proposals finalized but payment not released by CPWD,
(c) Payment released but possession not taken,
(d) Possession taken but construction proposal not finalized,
(e) Construction in progress,
(f) Construction completed and building occupied.
(vii) Certificate about non-availability of Central Government building
and/or land (Annexure A-II). Further efforts made to obtain the
land/building from the State Government/Municipal Corporation/
Local Development Authority should be indicated.
(viii) If estimated cost is more than Rs. 3 crores, whether permission
of the Board prior to placement of advertisement was taken.
(ix) (a) Newspaper cuttings to substantiate that the Notice Inviting
Tenders (NIT) as per the two bid system was published in
local as well as national newspapers (Annexure A-III).
(b) Whether advertisement for purchase of land, purchase of
ready built accommodation and hiring of accommodation
given in standard format.
(c) Evaluation sheet of techno-commercial bids (Annexure A-
IV).
(d) Evaluation sheet of financial bids (Annexure A-V).
(x) Proposal for administrative approval & for expenditure sanction
may be finalized within 3 and 6 months respectively from the
date of acquisition of land.
49

PART B
PURCHASE OF READY BUILT BUILDING/QUARTERS
(Xi) (a) (i) Reasons for opting for the Purchase Option in
preference to constructing the Department’s own
building/hiring of space from market. Comparative
economics of all options may be given.
(ii) Whether the property is without any encumbrance
and has a clear legal title.
(b) Certificate from CPWD/other Government agencies or
PSU’s having specialization regarding quality of
construction vis-à-vis comparable government
specifications (Annexure B-10. The certificate may
indicate the adequacy of utilities being provided and
necessity of open land area appurtenant to the building
which is sought to be purchased.
(c) CPWD’s/any other Government agency/PSU’s No
Objection Certificate for maintenance of buildings/
quarters to be purchased (Annexure B-II).
(d) Certificate from CPWD regarding reasonability of price
proposed to be paid for the purchase of building. In case
of purchase of land such a certificate may be procured
from State Government Revenue authorities (Annexure
B-III).
(e) Financial (Rupees in crores)
(i) Final cost of purchase
(ii) Availability of budgetary provision
(iii) Cost of furnishing, fixtures etc., for the building
(iv) Annual maintenance cost (including property tax).
(f) Completion/ready to occupy or equivalent certificate from
the local development/municipal authority, State
Government (Annexure B-IV).
(g) Likely date by which CBEC would get possession of the
building.
(h) Efforts made to ensure that objectives of modern, lowupkeep
well designed accommodation/housing has been
met.
50

PART C
PURCHASE OF LAND FOR CONSTRUCTION OF OFFICE
BUILDING/RESIDENTIAL COMPLEX
(Xii) (a) Certificate from CPWD regarding minimum requirement
of land (Annexure C-1). For this the Commissionerate
should communicate their requirement of land to CPWD
in accordance with prescribed norms. The certificate
should also take into account the provisions of the local
Municipal/Development Authority’s bye-laws viz., FAR,
Ground Coverage, population density, etc.
(b) Certificate from CPWD regarding suitability of land for
the purpose for which it is being purchased (Annexure
C-II).
(c) If the office is currently housed in rented premises, the
monthly rent of the said premises.
(d) Certificate from the State Revenue Authority/District
Magistrate regarding reasonableness of price of land
(Annexure C-III).
(i) Undertaking from the seller that the price is final
and there will be no escalation (prospective or
retrospective) after a deal has been finalised
between CBEC and the seller (Government o
otherwise) (Annexure C-IV).
(ii) Certificate from local authority that the land is
wholly unencumbered without any dispute and has
a clear legal title (Annexure C-V).
(e) Financial
(i) Final cost of land (including registration charges,
stamp duty, etc.).
(ii) Availability of Budgetary provision.
(iii) Likely date of getting possession over the land.
51

PART D
INITIAL HIRING OF PREMISES
(Xiii) (a) Copy of consent letter from landlord containing details
of the offer (Annexure D-I).
(b) Copy of fair rent certificate received from CPWD
(Annexure D-II).
(c) Rent being paid by any other Central/State Government
Department in the vicinity/same locality (Annexure D-
III).
(d) If a new office has been sanctioned, whether the staff
has joined or not.
(e) Item-wise details on financial liabilities of the building
owner and the hiring office during the hiring period. CPWD
advice on each of these items.
Part A has to be filled up in all cases. Part B, C and D
are to be filled for purchase of ready built accommodation,
land and hiring of buildings respectively. For example, in
case of hiring of buildings only Part A and Part D may be
filled and the relevant Annexures enclosed. There is no
set proforma for the Annexures except Annexure D-II.
3. The jurisdictional Commissioner must certify that all the
information/details as above have been incorporated in the
proposal.
4. The proposal, complete in all respects, may be forwarded to
the Directorate of Housing or Board as per the allocation of
work informed vide Ministry’s letter F.No.207/37/2002-Ad.VIII(EC)
dated 07.05.2003.
5. All the proposals must be routed through the officer so
designated in the office of the Chief Commissioner as per the
instructions contained in the letter F.No.207/34/2002-Ad.VIII(EC)
dated 14.11.2002 issued by Member (P&V) addressed to all
Chief Commissioners and D.Gs. It may be mentioned that the
52

proposals which do not contain the above mentioned details
would not be considered by the Directorate of Housing and at
the Board level and returned to the forwarding officer without
any further action.
6. Standard format of documents for notice inviting tenders,
processing sheets for technical bids and processing sheets for
financial bids will be circulated separately.
Yours faithfully,
-Sd-
Encl: As above (SUSHMA KATARIA)
UNDER SECRETARY TO THE GOVT. OF INDIA
53

CHECK-LIST FOR INFRASTRUCTURE
PROPOSALS AS PROPOSED BY IFU
S. No. Subject
1 Available land (area, in sq. mtrs.)
2 Encumbrances, if any (also enclose certificate from
concerned District/Local Authority)
3 Date of administrative approval/ expenditure sanction
for the cost of land (copy to be also enclosed).
4 Date of possession of land
5 Sanctioned strength at the station (category-wise as
on date)
6 Working strength at the station (category-wise, as on
date)
7 Requirement for quarters/office space as per norms.
(Work-sheets to be enclosed)
8 Deviation, if any from the norms- reasons thereof
9 Lease rent, ground rent and other one time and/or
recurring payment to local authority
10 Particulars (including date) of administrative approval
of construction. (Copy to be enclosed).
11 Non-construction fee and other charges payable for
delay in construction.
12 Cost of construction (also enclose CPWD P/E).
13 Plan of building (drawing/lay-out plan etc. indicating
physical characteristics of the building, its elevation,
lay-out etc.)
54

14 Date of completion as per estimates
15 Budget availability (to be ascertained from CPWD). In
case budget is not available, how the expenditure is
proposed to be met?
16 On-going works at the place
17 Commitment of any other work by CPWD
18 Revenue collection for the last 5 years (both targets
and actual), year-wise and the future potential for the
next 10-20 years may be given.
19 In the case of Anti Smuggling/Anti-Evasion formations,
value of goods seized, goods confiscated, sale proceeds
etc during the last 5 years, year wise may be given
along with a write-up on the importance of the Station
for anti-smuggling etc work justifying the need to have
a permanent set up at the station.
20 Statement of all Immovable assets (Land & Building) of
CBEC, both owned and hired, for the city to establish
the necessity of fresh requirement.
55

To
F.No. 207/01/2006-Ad.VIII (EC)
Government of India
Ministry of Finance
(Department of Revenue)
CBEC
New Delhi the 18 th September, 2006
All Chief Commissioners of Central Excise,
All Chief Commissioners of Customs,
All Director Generals/Directors under CBEC
Subject: Check-lists for (a) repair & maintenance proposals
(b) initial hiring of office accommodation and (c)
revision of rent of hired premises-regarding.
Sir,
I am directed to enclose herewith the following three checklists
devised by Integrated Finance Unit (IFU) of Department of
Revenue:-
(i) Check-list for initial hiring of office accommodation;
(ii) Check-list for revision of rent of hired premises; and
(iii) Check-list for repair and maintenance proposals in respect
of office and residential buildings owned by the CBEC.
2. It is requested that the proposals may be sent to the Ministry
alongwith duly complete check-lists to avoid unnecessary references
of incomplete proposals to the Ministry and to prevent wastage of
time and energy on repeated clarifications.
Yours faithfully,
Encl: As above -Sd-
(BIMAL KUJUR)
UNDER SECRETARY TO THE GOVT. OF INDIA
56

CHECK LIST FOR INITIAL HIRING OF OFFICE
ACCOMMODATION
(A) Necessity of hiring
1. Statement of all immovable assets (land & building) of CBEC,
both owned and hired, for the city to establish the necessity
for fresh hiring. The break up to be given for each office and
thereafter total of the concerned Commissionerate/city/
place. If offices of various Commissionerates/Directorates
function from that city/place, the total assets of all such
formations. Why work cannot be performed from existing
accommodation.
2. Detailed break-up of sanctioned and actual staff strength
(category-wise) of hiring office;
3. If new office has been sanctioned, whether staff has joined.
Whether new/additional staff has joined or office created by
diversion of staff from other existing office;
4. Details of space requirement as per staff strength/austerity
norms for the hiring office;
5. Office space to be hired. This will be 30% less than the
space arrived at by applying the norms in case of 7 major
A/A-1 cities and 20% less in case o the rest of the country.
(B) Procedure for hiring
6. Copy of the advertisement published in leading newspapers
of the city/place.
7. Reasons for preference of particular locations for hiring with
respect to the nature of work of hiring office.
8. Reasons for including the particular technical and financial
conditions given in advertisement with respect to the nature
of work of hiring office.
9. Details of offers received to the advertisement and their
comparison (technical bidding) with respect to the conditions
given in advertisement.
57

10. Details of financial bidding from the short listed offer at
technical bidding.
11. Shortlisted L-1 offer as selected by the selection committee
of the Commissionerate/office. The details of the initial offer
of L-1, terms/conditions given in advertisement and outcome
of negotiations with L-1.
12. Copy of consent letter of building owner containing the rent
demand and all other conditions of hiring.
13. Copy of rent assessment certificate of CPWD and
recommendations of Hiring Committee.
14. Copy of non availability of office accommodation by CPWD
and/or Directorate of Estates.
15. Rent being paid by any other Central/State departments in
the vicinity/same locality.
16. Justification of hiring proposal by linking the revenue
collections and potential of the station/city with the proposed
expenses during the hiring period.
17. Copy of draft lease agreement to be executed between
tenant and owner.
18. Statement of all financial implications of the proposal:
Monthly, Annual and for the total period of hiring in terms of
rent and all other expenses for the tenant. Whether
delegation of financial powers available to HOD for hiring
and other associated expenditure has been kept in view
while calculating financial implications for the tenant.
19. Whether any altered period of hiring (instead of standard 3/
5 years) with reference to any pending land/construction
proposal for the hiring office.
58

CHECK-LIST FOR REVISION OF RENT OF
HIRED PREMISES
(Procedure to be initiated at least 6 months before expiry of current
hiring)
1. Initial date of hiring premises with rent and details of subsequent
revisions in rent;
2. Ministry’s previous reference/file(s) nos., if any;
3. Copy of fair rent certificate issued by CPWD alongwith date on
which the request for assessment was sent by the
Commissioner to CPWD.
4. Copy of letter from landlord containing first request for revision
of rent/date of first request for revision;
5. If the initial hiring/subsequent revisions were done by HOD within
delegated powers, then detailed break-up of staff strength
(category-wise) and detailed requirement of space as per norms
and total space available may also be furnished;
6. Existing staff strength and space requirement as per norms.
Change, if any, in staff strength, etc., after initial hiring;
7. Copy of existing and proposed lease/hiring agreement should
be furnished for perusal;
8. Statement of Immovable assets of CBEC (land & building) for
the city and necessity for continuing the hiring arrangement;
9. Any pending proposal under the consideration of DG (HRD)
and/or CBEC for acquisition of land and construction thereon or
acquisition of ready built office accommodation, where this office
will be shifted after its finalization;
10. Certificate from Directorate of Estate/CPWD about nonavailability
of General Pool Accommodation;
59

11. Advertisement given and offers received in response to the
advertisement. Whether any fresh offer received considered or
the present owner has consented for continuation of hiring at
the same rates or at the rates advised in FRC;
12. Whether space norms for office space hiring are followed and
details thereof;
13. Financial implication of the proposal: Monthly, annual and for
the total period proposed for re-hiring;
14. Detailed justification in support of proposal (including the revenue
collections of the past three financial years).
60

CHECK LIST FOR REPAIR & MAINTENANCE
PROPOSALS IN RESPECT OF OFFICE AND
RESIDENTIAL BUILDINGS OWNED BY THE CBEC
1. (a) Date of acquisition or completion of construction and
(b) Total cost of acquisition or construction
2. The agency, which constructed the office/ residential building,
or the agency from which the ready built office/residential building
had been purchased.
3. (a) The status of utilization i.e. whether this building is being
fully used for office or residential purpose.
(b) In case of office whether entire building is being used. If
not, the reasons thereof.
(c) In case of residential quarters/flats, details of types of flats
and number of the flats under occupation.
(d) If not occupied fully, the reasons thereof and the plan of the
department to utilize the unoccupied quarters or to dispose
of those unutilized quarters / building to prevent wastage in
maintenance expenditure.
4. Whether the repair and maintenance estimates are of regular
nature or of one time nature and special repair nature or both.
5. (a) If the repair and maintenance estimates are of regular nature
then the previous financial year’s estimates and approval
for the same items may be indicated.
(b) If the repair and maintenance estimates are of special nature
then the details of last such special repair and maintenance
work and approval may be indicated.
(c) The number of such special repair and maintenance works
undertaken after taking possession of this building, on
completion of construction or after purchase, may be
indicated.
6. (a) The certification from CPWD that only those items of repair
and maintenance (whether one time repairs of special nature
or regular / annual repair) have been included in the
61

estimates which are permissible in general pool office or
residential accommodation of similar type.
(b) If the agency is other than CPWD, whether GFR provisions
have been followed in its engagement and the certification
as required in item 6(a) above.
7. Whether the items of regular or one time or special repairs fall
within the liability of agency which constructed the building or
from which the building had been purchased. If yes, whether
this repair work/expenditure. The details thereof.
8. The availability of budget along with the Demand number, Major
heads. Object head, etc. From which this expenditure will be
booked.
9. Date of Estimate and total amount
10. The time to be taken by repair and maintenance agency for
completion of this work for which the estimates has been sent.
11. Whether the HOD / Commissioner and the users of this building
are satisfied with the quality of repair / maintenance work of the
agency undertaken in past.
12. All annual repair and maintenance proposals are to be received
in the first quarter of the financial year and if received late, the
reasons there for.
13. Whether the proposal is within the delegated financial powers
of HOD (in case of proposals costing below Rs. 10 lakhs).
62

F.No. 18/2009/IFU-III
Government of India
Ministry of Finance
Department of Revenue
63
New Delhi, the 10 th October 2007
OFFICE MEMORANDUM
Subject : Classification of ‘works’ expenditure under proper
Head of Account and Demand for Grants
It has been observed that proposals related with repairs,
maintenance and construction of office and residential buildings
received in IFU do not contain correct mention of budget heads
resulting into avoidable delays in approval of proposals. In order to
ensure correct mention of the budget heads, following classification
may be followed: -
Demand No. 43 – Indirect Taxes:
Item of expenditure Object Head Major Head
Repairs/maintenance of Departmental Minor Works 2037
Office Building of Customs.
Repairs/maintenance of Departmental Minor Works 2038
Office Building of Central Excise.
Repairs/maintenance of Departmental Minor Works 2216
Residential Office Accommodation by
Customs and Central Excise.
Purchase of Ready built Office Investments 4059
Accommodation by Customs and
Central Excise.
Purchase of Ready built Residential
Accommodation by Customs and
Central Excise.
Investments 4216

Demand No. 100-Department of Urban Development:
Item of expenditure Description Major Head
Purchase of land/Construction of Finance 4216
Residential Building for Customs and
Central Excise and other construction
activities on such purchase e.g.
boundary wall etc.
(Revenue)
Demand No. 101 – Public Works:
Item of expenditure Description Major Head
Purchase of land/Construction of office Finance 4059
Building for Customs and Central Excise (Revenue)
and other construction activities on
such purchase e.g. boundary wall etc.
2. As far as expenditure towards original works in the Government
Buildings constructed and maintained by CPWD in concerned,
the expenditure should be met from the grant of ‘Urban
Development’ and ‘Public Works for the residential and Office
Building respectively. The original works is defined in GFR 123
as new construction, addition and alterations to existing works,
special repairs, remodeling, etc. Further, as far as possible, the
expenditure towards maintenance, repairs and minor works’ of
the Government Buildings should also be met by CPWD from
the funds, under ‘Repairs & Maintenance’ provided in the
Demands for Grant of Department of Urban Development/Public
Works.
3. The availability of budget on the date of forwarding the proposal
to the IFU under the respective Head of Accounts and Demand
for Grants may also be mentioned. If the budget is not available,
how it is proposed to be obtained, may also be stated in the
proposal.
64
-Sd-
(Sanjai Singh)
Director (Finance)

To
1. All Heads of Department under CBEC, Department of Revenue.
2. Member (P&A)
3. DG (Housing & Welfare) CBEC & JS (A), CBEC — with a
request to kindly ensure the above classification before
forwarding proposals to IFU.
65

WELFARE
67

1.0 Introduction
As a part of liberalization of the policies and procedures relating
to grant of rewards to the Government servants, three funds,
namely (i) Customs & Central Excise Welfare Fund, (ii)
Performance Award Fund, and (iii) Special Equipment Fund,
were created in the year 1985 for the purpose of financing various
welfare schemes for promotion of welfare of staff and their families
and for acquisition of anti-smuggling equipments of a specialized
nature within the shortest possible time. The three Funds were
financed by transfer of 10% of the sale proceeds of confiscated
goods credited to the Government and Customs/Excise Duties,
fines, penalties in offence cases realized and sustained in
appeal/revision etc. during the year 1985-86 onwards as verified
and confirmed by the Chief Controller of Accounts, CBEC and
Financial Adviser to the Ministry of Finance. The distribution of
the credits of 10% amongst three funds was as under:
(i) Welfare Fund : 1%
(ii) Performance Award Fund : 4%
(iii) Customs Special Equipment Fund : 5%
Customs and Central Excise Welfare Fund and customs and
Central Excise Performance Award Fund Ministry have been
merged into a single entity, called Customs and Central Excise
Welfare fund vide Ministry’s order dated 12.10.2006, to be used
for general welfare of staff and officers of the department. The
funds have been allocated in the ratio 1:1 in the two funds.
Accordingly, with effect from 12.10.2006, there are two funds
namely (i) Customs and Central Excise Welfare Fund and (ii)
Customs & Central Excise Special Equipment Fund.
1.1 Distribution of the credits amongst two funds
The total amount equal to 10% of the sale proceeds of
confiscated goods, credited to the Government and Customs/
Excise Duties, fines, penalties in offence cases realized and
sustained in appeal/revision etc., is transferred every year to
the two funds as under:
(i) Customs and Central Excise Welfare Fund : 5%
(ii) Customs & Central Excise Special Equipment Fund : 5%
69

1.2 Nature of Funds
The two funds form a part of ‘Public Account’ in the same manner
as General Provident Fund or Central Govt. Employees Group
Insurance Scheme and thus are cumulative in character and
the interest on the amount is to be annually transferred and
credited to the respective fund accounts.
1.3 Administration of Funds
Funds are centrally administered by constitution of a Governing
Body comprising of the following members:
(i) Chairman, CBEC Convener
(ii) All Members of the CBEC Members
(iii) Financial Adviser Member
(iv) Commissioner (Logistics) Member-Secretary
1.4 Purposes of the Fund:- The underlying purpose of these funds
is to cover the following liabilities/schemes :a)
Promotion of staff Welfare, recreation and other outdoor
activities including a sense of adventure. The staff welfare
activities shall include setting up of recreation clubs,
libraries, and scholarships for children of employees,
opening of crèches, providing vocational training to wives of
employees, arrangements of subsidized transport facility
for the staff, providing more amenities in the departmental
canteens etc.
b) To provide for contingencies like death resulting from accident
or from injury suffered or from a natural cause during and
while the officer is actually engaged in an operation of antismuggling,
anti-evasion or narcotic enforcement; injury
suffered in the course of anti-smuggling, anti-evasion, or
narcotic enforcement activities; death from any cause
whatsoever while the officer is posted to a formation involving
anti-smuggling, anti-evasion or foreign exchange or narcotic
enforcement work as the case may be. The assistance
may be provided even if the employee has ceased to be so
posted but if the death could reasonably be attributed to
his having worked in any such formation; and any permanent
70

disability or loss of limb or eye etc. arising as a result of
accident or injury suffered which can be reasonably attributed
to any of the circumstances described earlier.
c) Providing different forms of medical assistance for
emergencies and serious distress to staff and members of
their families, not normally, governed under the medical
reimbursement rules and to provide for high risk insurance
cover to operational staff.
d) Construction/hiring/leasing of holiday homes in places of
tourist/pilgrimage interest and departmental guest house
in Metropolitan cities for the use of departmental staff.
e) Advancement of supplemental loans to officers/staff of the
department for construction/hiring/leasing of residential
complexes which could be leased for the use of departmental
staff so long as they are in service.
f) Grant of performance incentives to the best managed Unit/
Circle/Division for creation of a sense of competition and
better performance amongst the staff.
g) Procurement of anti-smuggling equipments of a specialized
nature within the shortest possible time.
h) Any other scheme or measures intended for the promotions
of staff Welfare and improving performance of the officers.
i) Any other purpose for the Welfare of community at large
including removal of difficulties caused by natural calamities
like floods, earthquake, drought etc.
1.5 Coverage of Funds
The utility of two funds extends to all officers and staff working
in the Central Board of Excise & Customs, its attached and
subordinate offices and includes officers/staff of the CBEC
working on deputation in various Ministries/Departments of the
Government.
Governing Body, in its meeting dated 20.12.2006 has decided
to extend the benefits for reimbursement of medical expenses
from Customs & Central Excise Welfare Fund to the following
officers engaged in revenue collection and/or enforcement of
71

laws in relation to Customs, Central Excise, Service Tax and
Narcotics:
(a) Officials in IFU who deal with CBEC matters.
(b) Officials of Pr. CCA, CBEC, New Delhi & PAOs attached to
subordinate offices of CBEC during the tenure of their posting
in these offices.
(c) Cadre officers of CBEC who are entitled to the benefits of
welfare Fund continue to receive the facility of financial
assistance for medical treatment after their retirement in
case they are re-employed with any body/organization under
Department of Revenue which deals with revenue collection
or enforcements of Laws in relation with Customs, Central
Excise, Service Tax, and Narcotics. The organization
include CESTAT, Settlement Commission, and Authority of
Advance Ruling. The benefit will be given for the period of
such re-employment.
1.6 Sponsoring of proposals for various schemes
Specific proposals in respect of the various Schemes formulated
in accordance of the Welfare Rules are required to be sponsored
by respective Commissioner of Customs of Central Excise/
officers of equivalent rant in the department, on the
recommendation of the Advisory Committee constituted at the
Heads of Departmental level. For this purpose, an Advisory
Committee comprising the Commissioner/ officers of equivalent
rank in the department and one representative each of Group
‘A’ to ‘D’ be nominated in each Commissionerate/ Directorate.
The decisions arrived at by the Advisory Committee on each
proposal should be forwarded to the Governing Body with full
details/ justifications for further consideration and sanction.
1.7 Responsibility for Maintenance of Accounts
The accounts of the Funds are to be maintained by a special
Unit created for the purpose in each Commissionerate from
within its existing staff strength. The Unit shall be manned by
necessary Secretarial Staff under the supervision of the Chief
Accounts officer.
72

1.8 Documents
The following records shall be maintained to keep a proper
account of the funds:
(a) Separate general files for each Fund in which all sanctions
and vouchers will be kept;
(b) Separate stock registers/ disbursement registers for the
Funds keeping record of articles purchased etc. Detailed
instructions regarding opening and maintenance and
accounting of the Personal Deposit Account and Accounting
procedure relating thereto for the funds have been sent to
all Commissioners of Customs and Central Excise vide
Ministry’s letter F.No. 712/21/88-Cus (AS) dated 22-04-
1988.
1.9 Audit of Funds
The documents relating to Personal Deposit account mentioned
by the Personal Deposit Account holder shall be subject to the
Internal Audit of the Pr. Chief Controller of Accounts, C.B.E.C.
at the Headquarters level, and by the Pay and Account Officer
of the respective Commissionerate/ Directorate level.
The accounts will also be subjected to statutory audit once in
year by the C. & A.G.
2.0 Activities undertaken from the Welfare Fund
Presently, the various activities undertaken from the welfare Fund
include the following:
(i) Grant of financial assistance for non-reimbursable expenses
under CS (MA)/ CGHS Rules;
(ii) Grant of ex-gratia financial assistance in cases of death of
departmental officials;
(iii) Advance on medical grounds in exceptional cases in
emergencies;
(iv) Arrangements for medical treatment in hospitals recognized
under CS (MA)/ CGHS Rules without payment of any
advance deposit by the departmental officials;
(v) Grant of cash awards to the children of departmental officials
73

for performance in Board Examinations at the level of 10th and 12th Standard;
(vi) Grant of scholarships for pursuing specified professional
courses at graduate level;
(vii) Setting up of common facilities, viz. departmental guest
hoses, acquiring accommodation in hotels, Canteens,
Creches, Gym./ Recreation/ Sports Centers;
(viii) Grant of financial assistance for the losses suffered due to
natural calamities like Tsunami, Earthquakes, Floods etc.;
(ix) Cash Awards for winning medals in games/events of National/
International importance and financial assistance for meeting
expenditure on participation in National/International games/
events, etc.
(x) Financial assistance for recreation and other outdoor
activities including a sense of adventure.
3.0 Schemes/ Guidelines for various activities undertaken from
the Welfare Fund
3.1 GUIDELINCES FOR FINANCIAL ASSISTANCE FOR MEDICAL
EXPENSES
CONSOLIDATED GUIDELINES
(i) Admissible financial assistance
Financial assistance shall be admissible for portion of
expenses on treatment which are non reimbursable under
the CS(MA)/CGHS Rules
(ii) Time limit for submission of proposal
(a) The individual has to request within 3 months of
settlement of claims when part of the claim is settled
under CS(MA)/CGHS rules. The Commissioners/HODs
should forward the proposal within a period of one month
of receipt of the request
The time limit for requesting for financial assistance by
the individual and for forwarding the proposal by the
Commissioner should be strictly observed.
74

(b) Proposal submitted after the prescribed time limit
Reasons for delay in submission of proposal by the
applicant/ Commissionerate should be given.
(iii) For Continuous Treatment
In cases of continuous treatment only one time financial
assistance should be considered and normally no
subsequent request should be entertained unless there are
extreme compassionate grounds.
(iv) Minimum amount for financial assistance
The following minimum amounts of financial assistance to
be proposed for sanction have been fixed:
Group ‘A’ : Rs. 10,000/- Group ‘C’ : Rs. 3,000/-
Group ‘B’ : Rs. 5,000/- Group ‘D’ : Rs. 1,000/-
(v) Coverage of financial assistance
Financial assistance is admissible only to the officer/staff,
his/her unemployed spouse and dependent children. No
financial assistance is admissible to dependents, including
dependent parents.
(vi) Ceiling on amount of financial assistance
In case of dependent children and spouse (unemployed),
the officer/staff is entitled to financial assistance with an
overall cap of Rs. 7.5 lakhs in the entire career. However,
there is no limit on the amount of financial assistance for
departmental officials.
To monitor the maximum overall cap of Rs. 7.5 lakh for the
treatment of dependent children and spouse (unemployed)
of the officials, the following procedure should be followed:
(a) Entries in the Service Book of the officer/staff of the
financial assistances for medical expenses from the
Welfare Fund are required to be made. To computerize
/ monitor the details by the Directorate of Logistics,
the Commissioner, while forwarding the proposal shall
certify that the name of the officer is as per the Service
Book and also give details regarding change of name,
75

if any.
(b) The Commissioner while forwarding the requests of
financial assistance for medical expenses shall send
the details of financial assistance hitherto granted to
the officer / staff in his entire career as per the Service
Book and details of proposals in respect of that officer
if any pending with the Directorate. The Commissioner
should also enclose certificate to this effect from the
officer / staff in the proforma given at Annexure-‘III’.
(vii) Expenses on maternity/termination of pregnancy in
emergencies would not be admissible to officer/staff having
more than two surviving children.
(viii) No financial assistance is admissible to retired officers /
staff.
(ix) Mandatory Deductions
On Room charges:-
(a) 25% of the non-reimbursable room charges are
deducted in cases when room charges are shown
separately.
(b) In case of reimbursement under package deal (room
charges are included in package rates), a sum of Rs.
500/- per day is deducted.
On Sundry charges:-
Full deduction on sundry expenses.
Overall deduction: After deductions, on account of the
non reimbursement room charges and sundry charges,
a further deduction of 25% of the remaining nonreimbursement
expenses is made to arrive at the final
amount admissible for financial assistance from the
Welfare Fund.
(x) Waiver of deductions:- There will be full waiver of the
amount on account of mandatory deduction in the following
cases:-
(a) Illness or accidents resulting in death of the official
76

(b) Illness or accidents resulting in serious physical or
mental infirmity, which permanently incapacitates the
official for further service.
(c) A partial bodily or mental infirmity or handicap like loss
of vision/hearing/limbs. In such cases, a minimum
physical handicap to the extent prescribed for qualifying
a person for consideration for employment under the
PH quota, may justify the waiver.
(xi) Ceiling on room charges: The ceiling on room charges
(category-wise) have been fixed as given below for grant of
financial assistance:
Category Type of room Rent per day
Group ‘A’ Single Room Rs. 4,500/-
Group ‘B’ Twin Sharing Rs. 3,000/-
Group ‘C’ & ‘D’ Multi Bed/General Ward Rs. 1,500/-
All categories ICU Actuals
(xii) Submission of proposal
(a) Certificates in the prescribed Proforma, duly certified
by the Commissioner/HOD should accompany the
proposal showing break up of amount spent, amount
reimbursed and amount non-reimbursable category wise
(cost of treatment etc, room charges and sundry
charges).
(b) Each proposal should be scrutinized and recommended
by the Advisory Committee, headed by Commissioner/
Director and having one representative each from Group
‘A’ to ‘D’ officials, before it is sent to the Directorate of
Logistics. The proposals received without
recommendation of the Advisory Committee would not
be placed before the Governing Body.
(c) Checklist for sending proposals
Photocopies of the requisite documents as listed in
the check-list should be enclosed with the proposal.
77

CERTIFICATE
78
(Proforma)
(To be submitted with the proposal for grant of Financial
Assistance on non reimbursable medical claims)
1. Certified that the proposal for financial assistance has been
recommended by the Advisory Committee constituted in this
office for this purpose.
2. Certified that a sum of Rs._____has been earlier sanctioned to
the individual as Financial Assistance from the Welfare Fund
for medical expenses for spouse and dependent children and
the details thereof have been entered in the individual’s service
book. Further,______ number of proposals of Financial
Assistance are pending (give details) with Directorate of
Logistics.
Note: The amount of financial assistance to staff/employee
should not be included in above certificate
3. Certified that the name of the officer is as per the service book
(in case of change of name, details may be given.)
4. Certified that the number of surviving children are less then two.
Note: This certificates required only in cases of grant of
Financial Assistance on the non reimbursable expenses
on the maternity expenses or termination of pregnancy.
5. Certified that the spouse of employee/officer is non working.
Note: This certificate is required only where financial
assistance is sought for medical expenses of spouse.
6. Details of medical expenses reimbursed and not reimbursed
are as under:
No. of days for which room rent paid for stay in other than
ICU/CCU ________

Details of the Claims Total Amount Amount Non-
Amount reimbursed Admissible
Spent as per CS(MA)
rules
Cost of treatment
(Doctor’s fees,
Medicines, Test,
Procedure etc.
ICU/CCU charges
Room Charges other
than ICU/CCU
Sundry Charges
(Viz Telephone bills,
guest room charges,
food, conveyance,
diet, Ambulance etc.)
Total
Signature of Commissioner/HOD
Name
79

CHECK LIST FOR PROPOSALS FOR GRANT OF
FINANCIAL ASSISTANCE OF EXPENSES ON
TREATMENT
Check that:
1. Copy of request letter of the applicant is enclosed.
2. Claim has been settled under CS(MA)/CGHS Rules. Copy of
Sanction Order/ Sanction for reimbursement of medical claim
under CS(MA)/CGHS Rules has been enclosed.
3. Copy of bills/vouchers of medical expenses submitted with the
medical claim have been enclosed.
4. Proposal has been submitted within prescribed time limit.
5. In case of proposals submitted after the prescribed time limits,
justification for condonation of delay have been given.
6. The following certificates as required in Annexure-III have been
furnished:-
(i) Advisory Committee recommendation.
(ii) In case financial assistance is sought for medical expenses
incurred on dependent children & spouse, amount of
financial assistance received by the applicant earlier from
the Welfare Fund for the medical expenses incurred on
treatment of dependents.
(iii) In case financial assistance is sought for medical expenses
incurred on treatment of spouse, a certificate that the spouse
of employee/ officer is not working in any State/Central Govt,
Banks, PSUs, Private Organizations or is self employed
etc.
(iv) In case financial assistance is sought for medical expenses
incurred on child birth, certificate that the number of surviving
children is not more than two.
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3.2 CONSOLIDATED GUIDELINES FOR GRANT OF EX-GRATIA
FINANCIAL ASSISTANCE TO DEPARTMENTAL OFFICIALS
FROM THE WELFARE FUND IN CASE OF NATURAL DEATH
WHILE IN SERVICE /ATTRIBUTABLE TO PERFORMANCE
OF DUTIES /INJURIES SUSTAINED IN PERFORMANCE OF
DUTIES.
(i) Amount of financial assistance:
(a) In case of natural death:
The amount of ex-gratia financial assistance in case of
natural death will depend on the total value of terminal
benefits and immovable assets of the deceased official.
The Total value of terminal benefits and immovable
assets have been revised w.e.f. 20.02.2008 as under:
S.No. Terminal benefits + Value of Amount of ex-gratia
immovable assets
(i) Upto Rs. 7,50,000/- Rs. 1,00,000/-
(ii) Rs. 7,50,001/- to Rs. 15,00,000/- Rs. 75,000/-
(iii) Rs 15,00,001/- and above Nil
Present financial condition of the family
A verification/inquiry report should be sent with the
proposal showing the present financial condition of the
family giving full details of value of immovable properties,
amount available with the Banks (savings/fixed deposits)
LIC payments, total terminal benefits paid, monthly
pension being paid, details of surviving children such
as age, in school/higher education, earning if any, and
earning including pension of spouse of the deceased
official.
(b) In case of death attributable to performance of
duties:
For the officials / staff who die while performing antismuggling
/ anti-evasion/ anti-narcotics duties, a sum
of Rs. 5 lakhs be paid as ex-gratia assistance in addition
81

to any assistance which may be sanctioned from the
Consolidated Fund of India in terms of Department of
Pension & Pensioner’s O.M. No. 45/55/97-P&PW(C)
dated 11.9.98. In view of condition No. 12 contained in
the Annexure to the afore-mentioned O.M. which
provides that ex-gratia assistance paid from different
sources should not exceed Rs. 10 lakhs in each
individual case, the amount paid out of the Welfare Fund
will be in addition to the relief, if any, received from the
Consolidated Fund of India in terms of the aforementioned
O.M. However, the ex-gratia assistance out
of the Welfare Fund will be paid only if the death of the
official is directly attributable to the actual performance
of anti-smuggling / anti-evasion and anti-narcotics
duties. The Commissioners while forwarding proposals
in this respect would critically examine and report the
circumstances of death of the subject official.
(c) In case of injuries sustained in performance of
duties:
A sum of Rs. One lakh is to be sanctioned as Ex-gratia
financial assistance to officials / staff who sustain
permanent injury or disability during the performance
of Government duties.
(ii) The decision regarding grant of ex-gratia financial assistance
shall be delinked from the appointment on compassionate
grounds of a family member of the deceased official.
(iii) Time limit for submission of proposal
A time limit of two years from the death of officials has been
prescribed for submission of a proposal.
However, if for some reasons, a proposal for ex-gratia
financial assistance could not be submitted in the prescribed
time limit of 2 years after the death of an employee, but
survivor(s) of the deceased official deserver ex-gratia financial
assistance, on merit of the case, the same may be
submitted for consideration of the Governing Body, giving
full justification and reasons for the proposal not being
submitted within prescribed time limit of 2 years after the
death of the employee.
82

CHECK LIST FOR PROPOSALS FOR EX-GRATIA
FINANCIAL ASSISTANCE.
Check that:
1. Application of beneficiary has been enclosed.
2. The date of death and age of the deceased official is mentioned.
3. Death certificate is enclosed.
4. In cases of death due to accident, or in mysterious
circumstances, police investigation report is enclosed.
5. Following details of each of the surviving members of the family
of deceased official are given: Name, Age, Relationship with the
deceased official, employment (income/earning), in case of
dependent children give their marital status, employed (mention
earning/income) or studying (mention class/course).
6 Details of immovable assets, and Insurance /Fixed deposits
etc. in the name of deceased official or in the name of his family
members, if any, are given. Also mention income by way of rent
or/and interests, if any.
7. Details such as Gratuity, CGEIS, GPF, encashment of leave,
family pension etc., of terminal benefits received by the family
of the deceased official have been given.
8. Details of outstanding loans against the deceased official, if
any, along with supporting documents have been given.
9. In case if the surviving beneficiary are minor children, details of
their legal heir ship along with copy of Court Order, if any, have
been given.
10. Proposal has been submitted within prescribed time limit of 2
years from the date of death of the official.
11. In case of proposal submitted after 2 years from the death of
the official, enclose Verification Report on the present family
conditions of the family as at Sl. No. 5 above, and mention
reasons for delayed submission of the proposal.
12. Proposal has been recommended by the Advisory Committee
headed by Commissioner/HOD.
83

3.3 CASH AWARD SCHEME
For the children of officials with Grade Pay above
Rs. 1,800/- (other than Drivers, Havaldars and Head
Havaldars), including children of deceased officials:
The eligibility conditions (minimum percentage of marks),
number of Cash Awards and amount of each Cash Award
are given in Table-1 below:
Table-1
Class Stream Min % of marks Number of Amount of each
cash awards cash award (Rs.)
Category Boys Girls Boys Girls Boys Girls
10th Not
applicable General 80% 75 %
SC/ST 70% 65%
OBC 74% 69%
12th Science General 85% 80%
SC/ST 75% 70% All All
OBC 79% 74% found found 5,000/- 6,000/-
Comm. General 85% 80% eligible eligible
With SC/ST 75% 70%
Maths OBC 79% 74%
Others General 75% 70%
SC/ST 65% 60%
OBC 69% 64%
B. For the children of officials with Grade Pay upto
Rs. 1,800/- and Drivers, Havaldars and Head Havaldars and
physically handicapped children of all categories
including children of deceased officials.
The eligibility conditions (minimum percentage of marks), number
of Cash Awards and amount of each Cash Award are given in
Table-2 below:
Table-2
Class Stream Min % of marks Number of Amount of each
cash awards cash award (Rs.)
Category Boys Girls Boys Girls Boys Girls
10th & Not General 65% 60% All All
12th applicable SC/ST 55% 50% found found 5,000/- 6,000/-
OBC 59% 54% eligible eligible
84

Conditions for availing benefits for physically challenged
(handicapped) children.
The benefit under the scheme shall be applicable subject to the
fulfillment of the following conditions besides minimum percentage
as prescribed in the Table-II in the Cash Award Scheme-2007.
1. The benefit shall be applicable to the following three categories
of disabilities:
(i) Blindness or low vision;
(ii) Hearing impairment and
(iii) Locomotor disability or cerebral palsy (includes all cases
of orthopaedically handicapped persons)
2. The benefit shall be admissible for disability of 40% or above.
3. An attested copy of certificate of disability issued by State /
Central Govt. Hospital or a competent authority as per
reservation for physically handicapped persons shall be enclosed
by the applicant along with the application for cash award.
3.4 Scholarship Scheme
(Note: The Scholarship Scheme is implemented on yearly
basis)
Scholarship Scheme is a scheme for reimbursement of fees,
paid by departmental officials for professional education at under
graduate level of their children and are eligible to receive financial
assistance under the Customs & Central Excise Welfare Fund
in the following fields of study.
(i) Engineering including architecture, Computers/Information
technology
(ii) Medical including Dental, Veterinary, Pharmacy,
Homeopathy, Ayur-vedic and Unani medicines)
(iv) Law
(iv) Hotel Management
(v) Fashion Technology
(vi) Under graduate courses covered by Indian Council of
Agriculture Research (ICAR) Entrance Test.
(vii) Business Administration/ Computer Applications
85

2. Definitions
(i) Eligibility criterion
The term shall mean obtaining admission in institutes/
colleges on the basis of obtaining a minimum rank in an
Entrance Examination as given in Table-I or on the basis of
merit (percentage of marks obtained in 12 th standard Board
Exams) as given in Table-II or admissions under Lateral
Entry Scheme (after Diploma Course in Engineering only)
for Track-III only.
(ii) Fees
The term fees shall mean all charges paid to the college/
institute in connection with the academics excluding
refundable caution/security money, lodging and boarding
expenses.
(iii) Track
The scheme operates on three tracks designed in
consideration of the salaries drawn by different officers, which
are as follows:-
Track I: Scheme for children of officials in the pay scale
starting at Rs. 12,000/- and above.
Track-II: Scheme for children of officials in the pay scale
starting at Rs. 6,500/- but less than Rs. 12,000/-
Track III: Scheme for children of officials in the pay scale
starting below Rs. 6,500/-.
III-(A) Departmental officials other than Drivers and Group-
D staff.
III-(B) Drivers and Group-D staff of the department.
(iv) Performance standards
Performance standards mean obtaining the minimum
percentage or grade in the annual examinations in first
attempt while pursuing the under graduate level course.
86

Track % marks or equivalent grades
Boys Girls
Track-I 60% 55%
Track-II 55% 50%
Track-III-A (other than Drivers
& Group-D staff) 55% 50%
Track-III-B (Drivers & Group- Pass marks
Dstaff)
For SC/ST categories (All Tracks) 10% less than other categories for
Track-I, Track-II & TrackIII-A and
minimum pass marks for Track III-B
For OBC categories 6% less than other categories for
Track-I, Track-II & TrackIII-A and
minimum pass marks for Track III-B
For physically challenged children Pass mark for all Tracks
(v) First year
First year of education in the under graduate course.
(vi) Later year
Second year and all later years of education in the under
graduate course.
3. Applicability of Scheme
The scheme is applicable to the following categories:
(i) Fees paid for first year on the basis of Entrance Tests held
in the year 2006.
(ii) Fees paid for later years on the basis of Entrance Tests
held prior to the year 2006.
4. Award of scholarships
The scholarship shall be awarded to children who meet the
eligibility criterion contained in Table-I and Table-II and meeting
the performance standards as at para 2 (iv) above.
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(A) Reimbursement of fees for first year
The eligibility for reimbursement of fees for the first year by way
of grant of scholarships for admissions in various Institutes/
Univ. shall be as given in Table-I (for admissions based on
Entrance Tests where ranks are awarded ) and Table-II (for
admissions based Entrance Tests where ranks are not awarded
and also on Merit i.e. percentage of marks in 12th std. Board
Exam) below:
Table –I
(I) Admissions based on Entrance Tests where ranks are given
S. Entrance Exam. Institutes *Entrance Exam. Ranks/ Institutes
No.
88
Track I Track II TrackIII-
A, III-B
Boy Girl Boy Girl Boy/Girl
1 IIT-JEE All IITs All All All All All
Others
2 On-line Test, Pilani &
BITS otherCenters All All All All All
3 AIEEE All NITs NITsup NITsup Allup Allup All
to10000 to15000 to to
rank rank 20000 30000
rank
4 CEEE(Delhi) NSIT/DCE All All All All All
5 Any State Level All up to up to up to up to All
Entrance Exam. 500 750 1000 1500
foradmission to ranks ranks ranks ranks
engineering
institute
6 University level Aligarh Muslim All All All All All
Entrance Test Univ.,Jamia
(Engg. and MiliaIslamia,
medical Vellore Institute
of Technology
7 All India AIIMS All All All All All
EntranceExam.

S. Entrance Exam. Institutes *Entrance Exam. Ranks/ Institutes
No.
89
Track I Track II TrackIII-
A, III-B
Boy Girl Boy Girl Boy/Girl
8 All India PMT All All All All All All
(CBSE)
9 State Level All All All All All All
(Medical)
10 Test by National All IHMs under NIL up to up to All
Council of Hotel NCHMCT 750 1125
Management & ranks ranks
Catering Tech.,
11 All India ILS, Pune, NLS, All All All All
Entrance Bangalore,
Tests for NALSAR,
integrated Hyderabad,
course B.A. LLB National Law
Univ.Jodhpur,
NLIU Bhopal
NUJS, Kolkatta,
Symbiosis Pune
12 National Instt. Ahemdabad All All All All
of Design,
13 Admission Test, All NIFTs NIL All All
Ministry of courses/ courses/
Textiles ranks ranks
14 Test conducted
byICAR All All All All
courses/ courses/
ranks ranks
15 Any All other Govt NIL NIL All
recog. Engg/
Medical
colleges
16 BBA/BCA All Nil All All
EntranceExam.
conducted by
Universities/
Institutesfunded
byCenter/States
Govts.

(i) In case of children of SC/ST/OBC categories of departmental
officials under all Tracks, eligibility condition will be irrespective
of any rank for those who get admission on the basis of Common
Entrance Tests.
(ii) In case of physically challenged children (as per conditions
enclosed) under all Tracks, eligibility condition will be irrespective
of any rank for those who get admission on the basis of Common
Entrance Tests.
Table-II
(II) Admissions based on Merit (percentage of marks in 12th
std. Board Exam) or on the basis of Entrance Tests where
ranks are not given
S. Track Stream Minimum % of
No. Marks
Boys Girls
1 I, II & III-A (other than 85% Science Commerce 85% 80%
80%Drivers, Gr.-D staff) withMaths/Account
Others
75% 70%
2 III-B (Drivers & Gr.-Dstaff) All Streams 65% 60%
3 All Tracks (in case of
physically challenged
children)
All streams 65% 60%
4 For the children of SC/ST 10% less than as prescribed for the
officials of all Tracks other categories
5 For the children of OBC 6% less than as prescribed for the
officials of all Tracks other categories
(III) Admission based under Lateral Entry
Children of departmental officials of Track III (B) are also eligible
for grant of scholarships who got their admission into B.E /
B.Tech Degree courses in the colleges/institutions funded by
Centre / State Govts. after Diploma through Lateral Entry
Scheme.
(B) Reimbursement for later years
Children having got admission on the basis of Entrance Exam.
prior to 2006 but have not been granted scholarship from the
90

Welfare Fund in the past, shall be eligible to get the scholarship
for subsequent years subject to meeting eligibility criterion
defined in para 2(i) and performance standards laid in para 2(iv)
herein, in the year for which reimbursement is being claimed.
Provided that children who have been granted the scholarship
earlier from the Welfare Fund shall continue to get the
scholarship in the later year/ years under Scholarship Scheme
2006-07 notwithstanding that they do not fulfill eligibility criterion
contained in Table-I and Table-II. Grant of scholarship shall be
subject to meeting the performance standards set in para 2(iv)
herein.
5. Amount of Scholarships
S.No. Category of officers/ staff Amount of scholarship
1 Track-I & Track-II Rs. 18,000/- or actual
fee,whichever is less
2 Track-III (A) other than Driversand Rs. 18,000/- or actual
Group-D staff fee,whichever is less
3 Track-III (B) Drivers & Group-Dstaff Rs. 36,000/- or actual
fee,whichever is less
6. Number of scholarships: 250 inclusive of
(i) A maximum of 10 scholarships to candidates if found eligible
otherwise as per Scholarship Scheme in each State where
admissions to professional courses are made on the merit
basis, without conducting Entrance Test/ Examination, or
Entrance Test has been conducted but ranks are not
declared;
(ii) Candidates belonging to the children of SC/ST/OBC
categories of the departmental officials, if found eligible
otherwise, as per Scholarship Scheme.
(iii) Cases of Lateral Entry admissions, if found eligible otherwise
as per Scholarship Scheme, scholarship will be granted
only if the number of scholarships are left to be awarded
after all candidates found eligible in respect of admission
on the basis of Entrance Tests and merit have been granted
scholarship.
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7. Income limit of parents
Notwithstanding any of the provisions above, no scholarship
shall be paid to a child if the combined emoluments of parents
exceed Rs. 5.0 lac per annum, for which purpose the
emoluments will be taken to mean a sum of Basic pay, Dearness
pay and Dearness allowance only.
8. Other general conditions of eligibility
(a) In case both husband and wife are working in the Customs
and Central Excise department any one can apply for grant
of scholarship to his/her ward(s).
(b) If a serving official’s child is covered under the scheme and
becomes eligible for scholarship before his/her retirement ,
the scholarship shall continue even after retirement of the
official as if the officer is in service subject to satisfying the
eligibility criterion in all aspects;
(c) Only two children of an official will be eligible to avail the
scholarship. If subsequent beneficiaries are daughters, this
restriction will not apply;
(d) Amount of any other scholarship being received by an
awardee will be deducted from the scholarship under the
scheme;
(e) The scheme will also be applicable to the children of
deceased officials.
Conditions for availing benefits for physically challenged
(Handicapped) children
The benefit under the scheme shall be applicable subject to the
fulfillment of the following conditions besides minimum percentage
as prescribed in the Table-II in the Cash Award Scheme-2007.
1. The benefit shall be applicable to the following three categories
of disabilities:
(i) Blindness or low vision;
(ii) Hearing impairment and
(iii) Locomotor disability or cerebral palsy (includes all cases
of orthopaedically handicapped persons)
92

2. The benefit shall be admissible for disability of 40% or above.
3. An attested copy of certificate of disability issued by State /
Central Govt. Hospital or a competent authority as per
reservation for physically handicapped persons shall be enclosed
by the applicant along with the application for cash award.
3.5 Guidelines for setting up/ upgrading/refurbishing Guest
Houses and hiring of Rent Free Accommodation
Guest House:
1. Situations in which Guest House(s) may be set up
Guest house may be set up in any of the following situations:
(i) Where there is no departmental guest house;
(ii) Where existing departmental guest house(s) are not
adequate to meet the demand for accommodation;
(iii) Where accommodation in the existing guest house(s) is
not available for one or more category of officials.
2. Accommodation for housing the Guest House
Guest houses may be set up in any of the following ways:
A. In Government owned office building:
(i) Where guest house is a part of the building;
(ii) Where accommodation can be spared for the guest
house from the available space. In this case proper
justification about sparabilty of space should be provided;
B. Rented office building:
(i) For housing Guest House in a rented building specific
permission of the Competent Authority should be taken.
Ministry’s letter F.No. 207/44/97- Ad.VIII (EC) dated 02-
04-1998 refers.
(ii) Lease period left should not be below 3 years.
C. In Residential complex:
(i) Where accommodation for a guest house is in original
plan;
93

(ii) By converting residential flats into a guest house if the
Estate Officer certifies that conversion of residential
flat(s) will not affect adversely demand of residential
flat at the station.
D. In accommodation purchased/ leased on rent for a
guest house:
By hiring accommodation in terms of welfare rule 2(d) which
reads as “Construction/hiring/leasing of holiday homes in
places of tourist/pilgrimage interest and departmental guest
house in Metropolitan cities and other important cities for
the use of departmental staff.”
3. Suggested Scale of Accommodation:
S.N. Category of Officials Type of accommodation
1A Officers in the rank of A.C. suite with ante room and
Commissioner and above attached toilet/bath room
1B Other Group-A officers A.C. room with attached toilet/bath
room
2. Group-B officers A.C. room with attached toilet/bath
room
3. Group-C Executive and Air cooled rooms with attached
Ministerial Officers toilet/ bath room.*
4. Other Officers Air cooled rooms/ dormitory
preferably with attached toilet.*
* In case of constraints of space rooms with common toilet/ bathroom may also
be considered.
4. In the interest of creating convivial environment in the Guest
Houses, preferably there should be separate Guest House for
each Sl.no. as given in table above. However, for reasons of
economy and/or constraints of space categories 2, 3 and 4
may be combined to the extent required.
5. Number of rooms in the Guest House should be fixed after
considering the load on account of touring officers and status of
the station as a place of tourist attraction.
6. As far as possible Guest House should be set up for all
categories of officers in the station.
7. Funds for civil works in connection with repairs, modifications
94

of the government building are not provided from the welfare
fund. Such funds need to be obtained from the Ministry as a
normal budgetary grant. Such civil works should be got done
through CPWD or other agencies as provided in the rules. Minor
modification in private buildings should be got done from the
landlord before hiring it. Nature of support from the Welfare fund
shall remain restricted to furnishings, gadgets and cutlery etc.
8. Canons of financial propriety, provisions of GFR and any other
instructions/ guidelines of the government for incurring the
expenditure shall be followed to incur expenditure from the
assistance provided from the welfare fund.
9. Additional Guest House
(i) More than one Guest House(s) may be set up if the existing
facilities are not sufficient to meet the demand. Existing
guest house being under control of some other administrative
authority under the CBEC shall not be an acceptable reason
for considering additional Guest House.
(ii) Proposal for additional Guest House should be sent giving
full information on existing Guest Houses and arrangements
for rent-free accommodation, if any, in hotels, number of
rooms for different categories of officers, occupancy position
of the existing facilities in terms of room nights for last two
years, number of additional rooms for different categories
of officers.
(iii) Sketch/ lay out plan of proposed accommodation should
be forwarded along with the proposal.
10. Refurbishing/ Up-gradation of existing Guest Houses
(i) Proposal for up gradation of Guest House may be forwarded
in line with these guidelines.
(ii) Replenishment of various items can also be considered as
under:
a) For perishable items like mattresses, bed sheets, pillow
covers, blankets / quilts, towels, curtains, carpets,
buckets etc., dining set/ crockery, etc. after the items
have become unworthy of use. It is expected that these
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items shall be able to last for at least one year. A
certificate to this effect should be sent with the proposal.
b) For durable item proposal can be considered after the
items become obsolete, unserviceable or beyond
economical repairs. The items should be first
condemned after following the procedure prescribed in
the GFR.
11. A Model List of provisions
The Guest House may be provided with the following items:
(A) Rooms/Suite
S.N. Item VIP AC AC Non Approx.
suite room AC room Amount
(air cooled) (Rs.) per
Unit/Set
1. A C 1 1 - 30,000/-
2. Air Cooler - - 1 5,000/-
3. TV 1 1 1 30,000/-
4. Refrigerator- small 1 - - 20,000/-
5. Double Bed 1 1 - 15,000/-
6. Single Beds - - 2 5,000/-
7. Cupboard 1 1 2 5,000/-
8. Sofa Set 2( 1 for ante
room) 1 - 30,000/-
9. Study Table 1 1 - 5,000/-
10. Study Chair 1 1 - 2,000/-
11. Easy Chairs with - - 2 chairs, 5,000/-
Table 1 table
12. Mattresses 1 set 1 set 1 set 10,000/-
13. Bed sheet with 1 +1 set 1+1 set 1+1 set 2,000/-
Pillow covers
14. Blanket/Quilt 2+2 2+2 2+2 2,000/-
15. Dressing Table 1 1 1 5,000/-
16. Room Heater 1 1 1 1,000/-
17. Curtains / Blinds As required As required As required 5,000/-
18. Carpet As required As required As required 5,000/-
19. Geyser 1 1 1 5,000/-
20. Buckets etc. As required As required As required 500/-
21. Towels 2+2 2+2 2+2 250/-
22. DTH TV connection 1 1 1 4000/-
23. Misc. Items: Wall \ As required As required As required 1,000/- for
clock, Table lamp,\ Non-AC
paintings/wall hangings room 2,000/
for VIP
suite/AC
room
Total Amount (Rs.) 2,17,500 1,67,500r. 1,09,500r.
Say (Rs.) r.off to off to off to
(per suite/room) 2,20,000 1,70,000 1,100,000
2,10,000
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(B) Drawing Room/ Dining Hall
S.N. Item Qty. Amount in Rs.
1. ACs Depending on 50,000/size
of room
2 Dining Table 1 30,000/-
3. TV 1 30,000/-
4. Sofa set 2 50,000/-
5. Carpet(as required) - 25,000/-
6. Dining set, Crockery, cutlery etc As required 15,000/-
7. Coffee table/ Tepoy- small table 1 5,000/-
8. DTH TV connection 1 4,000/-
9. Wall Clock, Table lamp, Paintings,
Wall hangings
As required 5,000/-
TOTAL 2,09,000/- rounded off to 2,10,000/-
C) Kitchen
S.No Item Qty. Approx.
amount (Rs.)
1. Refrigerator 1 20,000/-
2. Gas connection with Gas Burner 1 5,000/-
3. Microwave Oven 1 10,000/-
4. Cooking utensils As required 5,000/-
5. Water cooler with water filter 1 10,000/-
6. Buckets, Water storage Tank, etc. As required 5,000/-
7. Exhaust chimney 1 10,000/-
8. Mosquitoes/ Insects repellant 1 5,000/-
9. Fire extinguisher As required 5,000/-
10. Grinder 1 5,000/-
11. Mixer/Juicer 1 5,000/-
12. Electric Toaster 1 2,000/-
TOTAL 87,000/- r. off to Rs.90,000/-
Note: Above lists and prices are indicative only. The actual requirement/number
may vary depending on the facts of each case.
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12. Amount of financial assistance:
The total amount of financial assistance shall be worked out
based on above scales. The field offices should decide on their
needs and prepare estimates after obtaining rates as per prescribed
instructions in the GFRs. A note on how the rates have been
ascertained along with a copy of the rates should be part of the
proposal.
13. Rules for Allotment:
The guest houses shall be governed by the Departmental Guest
House (Indian Customs and Central Excise) Rules 2007.
Allotment Rules
Departmental Guest House (Indian Customs and Central
Excise) Rules 2007
(i) These rules may be called the Departmental Guest House (ICE)
Rules, 2007.
(ii) They shall come into force immediately on issuance.
(iii) In these rules unless the context otherwise requires:-
“Guest House” includes Holiday Homes, rent free
accommodation arranged by the department and any club with
residential facility set up by the department;
“Department” means the CBEC and its attached/ subordinate
offices;
(iv) Allotment of the Guest House shall be made by an allotting
authority specified by the Chief Commissioner in whose
jurisdiction the Guest House is set up. In case of difficulty where
the guest house(s) and/or the rent-free accommodation are in
jurisdiction of more than one Chief Commissioner the matter
may be decided among the Chief Commissioners.
(v) The Guest House shall remain under control of the Estate Officer
or the Head of office in charge of the building in which they are
situated.
(vi) The Directorate of Logistics entrusted with the welfare function
shall be the overseeing authority for administration of Guest
House. The Directorate shall issue such administrative
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instructions as considered necessary for proper administration,
maintenance and up keep of guest house.
(vii) Room entitlement for various categories of officers shall be as
follows:
S.N. Category of Officials Type of accommodation
1. Officers in the rank of Commissioner A.C. suite with ante room and
and above attached toilet/bath room
2. Other Group-A officers A.C. room with attached toilet/
bath room
3. Group-B officers A.C. room with attached toilet/
bath room
4. Group-C Executive and Ministerial Air cooled rooms with
Officers attached toilet/ bath room.#
5. Other Officers Air cooled rooms/ dormitory
preferably with attached
toilet.#
# subject to availability of accommodation.
(viii) Application for allotment should ordinarily be sent to the allotting
authority at least 7 days prior to the date on which the guest
house accommodation is required ** . In case of urgent visits
and emergencies, the controlling officer may exercise discretion
in allotting guest
(ix) Order of priority: Allotment should be made in the following
order of priority:
First priority to the officials on departmental duty;
Second priority to the serving departmental officials on private
visit;
Third priority to officers on duty of other offices who provide
their Guest House facility to our department.
Fourth priority to retired departmental officials;
Fifth priority to guests of departmental officials.
(x) The allotting authority shall allot the accommodation three days
prior to the intended date of stay strictly according to the order
of priority as above and the date of receipt of applications
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irrespective of rank. In cases where requests are received at
the same time from two officials of the same category, priority
of allotment should be given to the senior officer. In the event of
the seniority being the same priority may be given to the officer
who application is received first. ***
However one third of the rooms in a particular category may be
allotted earlier on receipt of request to enable the officers’ plan
their journeys. Where a facility is set up primarily as a holiday
home the advance booking may be extended to two third of the
total number.
(xi) Period of stay
(I) For serving departmental officials:
(a) On official tours for the duration of the tour;
(b) On private visits up to a max. of 3 days; Extension for
further 2 days may be given on request if there is no
demand for accommodation;
(c) In case of transfers room charges will be as under:
(i) For stay up to one month: at normal rates as per
the guidelines
(ii) For stay exceeding one month but up to 3 months:
50% of HRA admissible.
(iii) Stay beyond 3 months may not be allowed.
(d) In case of medical treatment at out-stations,
departmental officials or their dependent family
members, may be allowed to stay for period of
treatment.
(II) Other Officers: For a maximum of 3 days.
(xii) An officer shall not be permitted to occupy the guest house
situated at his/her own HQ except when the officer is on transfer
or returning from long leave (more than 1 month). In case of
returning from leave, guest house accommodation may be
provided for a period not exceeding seven days.
(xiii) In case of an accommodation being vacant, an officer may be
allotted accommodation of one level higher. Similarly subject to
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willingness of the officer he may be allotted any lower level
accommodation.
(xiv)Room Charges: Room charges for the Guest House shall be
as follows:
Officers/Guests Class of city Type of accommodation
AC Suite AC Room Air cooled room
Charges/Fee Charges/Fee Charges/Fee
per day (Rs) per day (Rs) per day (Rs)
On duty On private On duty On On duty On
(25% visit (20% (20% of private (15% private
of DA) extra) DA) visit of DA) visit
(20% (20%
extra) extra)
Departmental A-1A, and 65 80 45 55 25 30
officers specially 55 65 35 45 20 25
expensive
localities
B-1, and 45 55 30 35 15 20
expensive 35 45 25 30 10 15
localities.
Others
Other officials of A-1 A, and 130 90 50
Central/State specially 110 70 40
Govt./PSU/ expensive
public sector localities 90 60 30
Bank ( room B-1, and
charges double expensive 70 50 20
the rates localities
applicable to Others
departmental
officials on
duty)
Guests of A-1A, and 95 65 35
departmental specially 80 55 30
officers(room expensive
charges 20 % localities
extra of rates B-1, and 65 45 25
applicable to expensive
departmental localities 55 35 20
officials on
private visits)
Others
N.B. The proposed rates are inclusive of Service charge, charges for Air-conditioners, Heaters, Geyser etc.,
but do not include charges for breakfast/ meals
14. Running of Guest House
(i) A Committee should be formed for running/maintenance/
care taking of guest house.
(ii) No funds shall be sanctioned for wages/salary of staff
engaged for running the Guest House and kitchen.
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(iii) Receipts from room charges should be used for meeting
recurring and maintenance expenses of guest house.
(iv) The occupants are required to pay in cash without fail, to
the officer-in-charge, the room charges/fee and other charges
due, before they vacate the guest house. Any damage
to furniture, crockery, fixture or fittings caused by a guest
shall be charged separately in addition to the rent. In case
of dispute, decision of the Commissioner, having the
responsibility of maintenance/ up keep/running of the guest
house shall be final.
15. Records to be maintained
The following details should be maintained in the records of
Allotment Register:
(i) Name & Designation,
(ii) Commissionerate/Office,
(iii) Place of posting,
(iv) Telephone numbers (office/residence/mobile)
(v) official/private visit,
(vi) Date of arrival,
(vii) Date of departure,
(viii) period of stay,
(ix) Type and number of rooms,
(x) Room charges/fee per day,
(xi) Room charges/fee paid,
(xiii) Receipt number,
(xiv) Signature of visitor.
In case of dependent/guest of a departmental official, mention
name, relationship, address (office and residence), telephone
number, and purpose of visit of dependent/guest also.
16. Internal Audit:
Internal audit should be carried out yearly (financial year) and
report to be sent to Directorate of Logistics by 30 th April. Points
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to be covered during internal audit are given in Check List for
Auditors.
17 Accommodation arrangements with Hotels
(i) To meet sudden demands, in Commissionerates on account
of conferences/ meetings involving wider participation or
at places of tourist attraction, arrangements for rent-free
accommodation in Hotels may be made.
(ii) Such arrangements may be made preferably with hotels
run by the Centre/State Corporations or run by reputed private
groups.
(iii) First preference should be given to hotels run by
Centre / State
Tourism Corporations. Arrangements with private hotels shall
be considered in case hotels run by State Govt. Tourism
Departments are not available or not suitable for reasons of
their location, facility, terms and conditions for rent-free
accommodation.
(iv) The number of room nights contracted shall be estimated
so that expected utilization is in the range of 80% to 90%.
Hotel should agree to provide 2 rooms at any point of time
and 5 rooms on requisition 7days in advance from the date
of occupancy. Rooms selected for hiring should be
comfortable. Luxurious rooms should not be selected for
hiring.
(v) The scheme for making advance deposits with the hotels
should be considered only for state owned hotels. The
amount of interest-free deposit shall be estimated on the
basis of interest that will accrue to the hotel from the
prevailing interest rate on fixed deposit. The amount of
interest accruable divided by the number of room nights i.e.
notional room rent per room night should be reasonable
compared to the room rents prevailing in the city.
Alternatively, it may also be considered that instead of
depositing money with a private hotel, the agreed amount
may be kept in a fixed deposit, in the name of the concerned
Commissioner of Central Excise, or Customs as the case
may be, and payment towards rent may be made on
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quarterly basis from the interest accrued on such fixed
deposit. Regarding payment of rent, scale of entitlement
for the type of room to be allotted may be kept in mind.
(vi) In case of hotels run by private groups payment of rent in
quarterly installments should be preferred. Rent for a quarter
can be deposited in advance subject to getting a Bank
Guarantee of the same amount.
(vii) Discount on food should also be sought while making the
arrangements.
(viii) Rent-free accommodation shall be selected by inviting
tenders / quotations following GFR-2005. Agreement for rent
free accommodation shall be reviewed yearly for
continuation/renewal on the basis of occupancy position.
Any of the guidelines proposed may be relaxed by the
Governing Body on merit in deserving cases.
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Check Lists
(A) For setting up a new guest house
1. Is there any departmental guest house or rent-free
accommodation arrangements in the same city/town?
2. Justification for setting up of departmental guest house giving
number of visitors and inadequacy of accommodation
available, if any, as mentioned at 2 above.
3. Where guest house is proposed to be set up?
4. For Govt. owned office building give justification if
accommodation is not in building plan.
5. For rented office building enclose copy of Ministry’s
permission and mention period of rent lease (from …… to
………).
6. For residential colony, in case of conversion of nonearmarked
flats for guest house, enclose copy of permission
from allotment authority and certify the period since when
the said flat(s) have been lying vacant and there will be no
adverse effect for allotment of said flats, as a guest house.
7. For accommodation purchased/leased for guest house,
mention location, area, address etc.
8. Enclose pen sketch/ lay out plan of proposed guest house
accommodation been enclosed?
9. Mention Type and number of suites/rooms available in the
proposed set up.
10. Mention authority for allotment of accommodation in guest
house. Give address, telephone number etc. of the
concerned officer selected for allotment.
11. Whether a Committee has been formed for running/
maintenance/care taking of the guest house? Mention its
members.
12. Indicate arrangements made for running of guest house on
self sustaining basis.
13. Mention if the proposal has been recommended by the
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Advisory Committee formed as per Directorate’s letter no……
dated…
14. Whether amount of financial assistance sought is based
on competitive rates as per GFR-2005 rules? Enclose copies
of quotations/ rate list for items to be purchased.
(B) For additional Guest house
1. Give following details of existing guest house and rent-free
accommodation in the same town/city. (i) Address, (ii) Date
since when established, (iii) Amount of previous financial
assistance (iv)Type wise number of different suites/rooms
available, (v) Occupancy position during last 3 years.
2. Whether justification for additional requirement of guest
house is given?
3. Where guest house is proposed to be set up?
4. For Govt. owned office building give justification if
accommodation is not in building plan.
5. For rented office building enclose copy of Ministry’s
permission and mention period of rent lease (from …… to
………).
6. For residential colony, in case of conversion of non-ear
marked flats for guest house, enclose copy of permission
from allotment authority and certify the period since when
the said flat(s) have been lying vacant and there is no demand
for allotment of said flats.
7. For accommodation purchased/leased for guest house,
mention location address.
8. Has pen sketch lay out plan of guest house accommodation
been enclosed?
9. Mention Type and number of suites/rooms proposed to be
set up.
10. Mention authority for allotment of existing accommodation
in guest house. Give address, telephone number etc. of the
concerned officer for allotment.
11. Whether a Committee has been formed for running/
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maintenance/ care taking of the existing guest house?
Mention its members.
12. Indicate arrangements made for running of existing guest
house on self sustaining basis.
13. Mention if the proposal has been recommended by the
Advisory Committee formed as per Directorate’s letter no……
dated
14. Give details of previous sanctions for setting up and
refurbishing/ up gradation thereafter. Mention whether
Utilization certificates have been furnished to the Directorate
and unspent amount, if any, has been refunded.
15. Whether amount of financial assistance sought is based
on competitive rates as per GFR-2005 rules? Enclose copies
of quotations/ rate list for items to be purchased.
(C) For refurbishing of existing guest house
1. Give following details of existing guest house and rent-free
accommodation in the same town/city. (i) Address, (ii) Date
since when established, (iii) Amount of previous financial
assistance (iv)Type wise number of different suites/rooms
available, (v) Occupancy position during last 3 years.
2. Whether utilization certificate of previous sanction has been
furnished and balance amount, if any, refunded to the welfare
fund?
3. Mention authority for allotment of existing accommodation
in guest house. Give address, telephone number etc. of the
concerned officer for allotment.
4. Whether a Committee has been formed for running/
maintenance/care taking of the existing guest house?
Mention its members.
5. Indicate arrangements made for running of existing guest
house on self sustaining basis.
6. Whether list of items to be replaced has been enclosed?
7. Mention if the proposal has been recommended by the
Advisory Committee formed as per Directorate’s letter no……
dated…
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8. Whether amount of financial assistance sought is based
on competitive rates as per GFR-2005 rules? Enclose copies
of quotations/ rate list for items to be purchased.
(D) For Internal Auditors
1. Whether an official has been made officer-in-charge for
receipt/accounting/custody of goods and materials
purchased for Guest House? If No, an official may be
2.
designated so for this purpose.
Whether a separate dead-stock register for fixed assets
such as furniture, fixtures, gadgets etc. purchased for Guest
House from sanctioned amount from Welfare Fund or from
other funds is maintained?
3. Whether a record of items of perishable nature is being
maintained separately in the dead stock register?
4. Whether the physical stock available in the Guest House
tallies with the records. Mention the discrepancies, if any,
in the audit report.
5. Disposal of goods: Has any item been declared surplus or
obsolete or unserviceable in the Audit year? If Yes, manner
in which they were disposed off.
6. Whether Allotment register is maintained for allotment of
rooms and receipts of room rent being charged issued?
Receipt number, date and
mentioned in the register.
amount should be
7. Check that the following entries in Allotment register
are made:
(i) Name, (ii) Designation, (iii) Basic pay Scale, (iv)
Commissionerate and place of posting, (v) Purpose of
visit- official/personal, (vi) Dates of check-in and
check-out (vii) number of days of occupancy, (viii) room
rent charged, (ix) Receipt number and date.
8. Whether a statement of accounts for the audit year has
been prepared? Mention about viability of running of the
Guest House.
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9. Whether the facility is under utilized/optimally utilized or
whether the facility is inadequate to cater to demand?
Mention the occupancy in total number of room nights
occupied during the audit year for each type of room.
10. Internal audit report should contain a para on overall
functioning / performance of the Guest House including
occupancy position and suggestions for bringing further
improvement.
11. Copy of Internal audit report to be sent to Directorate of
logistics by 31st March every year for inclusion in the Annual
Report on the performance of Welfare funds being submitted
to the Governing Body.
3.6 Norms/ Guidelines for grant of financial assistance for
setting up Canteen/ Kitchenettes in Commissionerates
(A) For setting up new canteens
1. The minimum staff strength requiring a canteen facility
should be 50 (including all categories of staff).
2. Office requiring canteen facility should own the building
i.e. building should be departmental or it should be on
a long term lease.
3. No funds will be sanctioned for Canteens in make shift
buildings or buildings on short term rental basis.
4. Cases where other Central govt. officers not having any
canteen are housed in the same building will be given
priority to ensure running of a canteen and its profitability.
5. Proposal shall be accompanied with a sketch layout
plan of the accommodation where proposed canteen is
to be set up.
6. No post shall be sanctioned for running the canteen.
7. No funds shall be sanctioned either from the Welfare
Fund or in the regular budget for meeting recurring
expenditure such as consumables or wages salary of
manpower/ staff for running the canteen. The canteen
should be self supporting.
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8. Complete details as to how canteen will be run (i.e.
whether by outsourcing or run by the
9.
Commissionerate’s existing canteen staff) should be
provided along with the proposal.
A Committee consisting of Commissionerate’s staff/
officials representing different categories should be
formed to supervise/monitor running of canteens for their
smooth/ efficient/ profitable functioning.
10. Amount of financial assistance
S.No. Total staff strength Max. Financial assistance (Rs.)
i Above 500 5,00,000/- or actual whichever is less
ii 250 to 500 3,00,000/- or actual whichever is less
iii 100 to less than 250 2,00,000/- or actual whichever is less
iv 50 to less than 100 1,50,000/- or actual whichever is less
Financial assistance for special equipments like mechanized
vegetable cutter, Dish washing machine, mechanized Floor
cleaning equipment, System etc., that may become available
in market and will be helpful in reduction of manual labour and
time consumed in handling large quantities, fuel efficient and
hygienic cooking, and water conservation etc. will be considered
on case to case basis on merits.
Any of the above conditions may be relaxed by the Governing
Body in deserving cases, as per merits of individual case.
(B) For refurbishing of existing Canteens
The items provided at the time of setting up of a new canteen
are subject to wear and tear. These items require replacement
after 5 years or more. The following guidelines are proposed for
refurbishing of existing canteens.
1. All applications must be accompanied with details of
expenditure incurred in refurbishing of the Canteen from
Welfare Fund and sources other than Welfare Fund during
the last five years.
2. Financial assistance for refurbishing of a canteen shall be
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considered after five years or more of the initial setting up of
the canteen. Subsequent refurbishing shall be considered
after 5 years or more after the previous sanction.
3. No funds shall be sanctioned either from Welfare Fund or in
the regular budget for meeting recurring expenditure such
as consumables or wages/salary of manpower/staff for
running the canteen.
4. A Committee consisting of Commissionerate’s staff/officials
representing different categories should be in existence to
supervise/monitor running of canteens for their smooth/
efficient/profitable functioning.
5. Amount of financial assistance:
S. No. Total staff strength Max. Financial assistance (Rs.)
i Above 500 Shall be considered on case to case
basis by the Governing Body
ii 250 to 500 1,50,000/- or actual whichever is less
iii 100 to less than 250 1,00,000/- or actual whichever is less
iv 50 to less than 100 75,000/- or actual whichever is less
Financial assistance for special equipments like mechanized
vegetable cutter, Dish washing machine, mechanized Floor
cleaning equipment, Steam cooking system etc., that may
become available in market and will be helpful in reduction of
manual labour and time consumed in handling large quantities,
fuel efficient and hygienic cooking, and water conservation etc.
will be considered on case to case basis on merits.
Any of the above conditions may be relaxed by the Governing
Body in deserving cases, as per merits of individual case.
(C) Guidelines for Kitchenettes at offices (staff strength
6 to 24)
1. There should not be any canteen facility in the same building
or in the vicinity.
2. No post shall be sanctioned for running such arrangement.
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3. No funds shall be sanctioned either from Welfare Fund or in
the regular budget for meeting recurring expenditure such
as consumables or wages/salary of manpower/staff or for
raw materials for running such arrangements.
4. Such arrangements should be run on self sustaining basis
including expenses on replacement of crockery.
5. I/C of office shall be responsible for smooth running of the
arrangement and inventory of items provided.
6. Replacement of items other than crockery only shall be
considered after 5 years or more after the previous sanction.
Estimation of cost of items for arrangements of tea/coffee and
light snacks at smaller offices (staff strength 6 to 24)
S.No. ITEM Approx. Cost (Rs.)
1. Fridge 165-200 lt. 15,000/-
2. Gas Connection 5,000/-
3. Gas Stove 5,000/-
4. Oven/Hot case 5,000/-
5. Cooking utensils 2,000/-
6. Crockery 3,000/-
TOTAL 35,000/-
Guidelines for Kitchenettes at offices (staff strength 25 to 49)
1 There should be suitable accommodation available for sitting
arrangements for staff in Tiffin Room otherwise only Kitchenette
facility will be provisioned.
2 There should not be any canteen facility in the same building or
in the vicinity.
3 No post shall be sanctioned for running such arrangement.
4 No funds shall be sanctioned either from Welfare Fund or in
the regular budget for meeting recurring expenditure such as
consumables or wages/salary of manpower/staff or for raw
materials for running such arrangements.
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5 Such arrangements should be run on self sustaining basis
including expenses on replacement of crockery.
6 I/C of office shall be responsible for smooth running of the
arrangement and inventory of items provided.
7 Replacement of items other than crockery only shall be
considered after 5 years or more after the previous sanction.
Estimation of cost of items for arrangements of tea/coffee
and light snacks at smaller offices ( total staff strength 25 to
49)
S.No. ITEM Approx. Cost (Rs.)
1. Fridge 165-200 lt. 15,000/-
2. Gas Connection 5,000/-
3. Gas Stove 5,000/-
4. Oven/Hot case 5,000/-
5. Cooking utensils 2,000/-
6. Crockery 3,000/-
7. Tables / Chairs 15,000/-
TOTAL 50,000/-
Estimation of cost of items for setting up a new Canteen
S.No. ITEM Approx. cost (Rs.) For Staff
Strength of
(250-500) (100-250) (50-100)
1 Fridge 30,000/- 30,000/- 20,000/-
2 Gas Connection 5,000/- 5,000/- 5,000/-
3 ¾ Burner Cooking Range 20,000/- 20,000/- 10,000/-
4 Single Burner Cooking Range 10,000/- 10,000/- 5,000/-
5 Hot Case/ Oven 10,000/- 10,000/- 10,000/-
6 Grinder 5,000/- 5,000/- 5,000/-
7 Mixer 5,000/- 5,000/- 5,000/-
8 Working Table/ Board (Kitchen) 10,000/- 7,000/- 5,000/-
9 Water Cooler & Aqua Guard 30,000/- 20,000/- 10,000/-
10 Water storage containers/Tank 5,000/- 5,000/- 3,000/-
11 Raw material containers 5,000/- 5,000/- 3,000/-
12 Cooking utensils 10,000/- 7,000/- 5,000/
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S.No. ITEM Approx. cost (Rs.) For Staff
Strength of
(250-500) (100-250) (50-100)
13. Idly steamer 10,000/- 7,000/- 5,000/-
14 Dosa plate 10,000/- 7,000/- 5,000/-
15 Electric water boiler / 10,000/- 7,000/- 5,000/-
Tea/coffee vending machine.
16 Cutleries 5,000/- 5,000/- 3,000/-
17 Plates, spoons, bowls, etc 10,000/- 7,000/- 5,000/-
18 Crockery, Trays, etc. 10,000/- 7,000/- 5,000/-
19 Service Counter 20,000/- 15,000/- 10,000/-
20 Coupon counter 10,000/- 7,000/- 5,000/-
21 Cupboards 10,000/- 5,000/- 5,000/-
22 Tables & Chairs 50,000/- 30,000/- 15,000/-
23 Exhaust chimney 20,000/- 15,000/- 10,000/-
24 Fire Extinguisher 10,000/- 10,000/- 10,000/-
25 Insect repeller 10,000/- 5,000/- 5,000/-
TOTAL 3,30,000/- 2,56,000/- 1,74,000/rounded
off to 3,00,000/- 2,00,000/- 1,50,000/-
SUMMARY- FINANCIAL ASSISTANCE FOR CANTEENS
Staff strength Canteen/Tiffin Max. financial Max. financial
Room or assistance for assistance for
Kitchenette setting up, (Rs.) refurbishing (Rs.)
above 500 Canteen 5,00,000/- or 2,50,000/- or
actual which actual which ever
ever is less is less
250 to 500 Canteen 3,00,000/- or 1,50,000/- or
actual which actual which ever
ever is less is less
100 to 249 Canteen 2,00,000/- or 1,00,000/- or
actual which actual which ever
ever is less is less
50 to 99 Canteen 1,50,000/- or 75,000/- or
actual which actual which ever
ever is less is less
25 to 49 Tiffin Room 50,000/- or 25,000/- or
actual which actual which ever
is less is less
6 to 24 Kitchenette 35,000/- or 17,500/- or actual
actual which which ever is less
is less
114

Check List for Canteens/Tiffin Room/Kitchenette
(A) For setting up a new Canteen/Tiffin room/Kitchenette:
1. Date of establishment of office.
2 Number of staff strength
3 Whether building where facility is required is department’s
owned building or rented on long term lease?
4 Details of departmental offices and others with their staff
strength in the same Building/Block or in the immediate
vicinity.
5 Is there some other canteen/Tiffin room functioning in the
immediate vicinity or in the same Building/Block?
6 Whether suitable accommodation is available for setting
up of new canteen/Tiffin room?
7 Sketch lay out plan of the accommodation where facility is
proposed.
8 What is the present arrangement of catering?
9 What are the pressing reasons that the present arrangement
cannot be continued?
10 If there is any change in the sanctioned strength or relocation
of other offices in the same Building/Block?
11 Details of arrangements how facility will be run. Whether
by outsourcing or by commissionerate’s own
arrangements?
12 Whether a Committee has been formed for running/
supervision of the facility? If so details to be given.
13 What is the one time expenditure required to open the
canteen or Tiffin room/Kitchenette?
14 What is the estimated recurring expenditure and how it is
proposed to be met?
15 What are safety measures/fire fighting arrangements?
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(B) For refurbishing of existing canteens/Tiffin rooms/
kitchenette
1. Date of establishment of existing Canteen.
2. Details of previous sanction(s) from Welfare Fund and/or
from other fund:
(a) Amount of sanction,
(b) Date of sanction,
(c) List of items/gadgets purchased form the Welfare Fund
or regular budget,
(d) List of items available presently.
3. Whether utilization certificate of earlier sanction(s) has been
forwarded and un spent amount, if any, refunded?
4. Whether performance report on functioning/ utilization of
facility enclosed?
5. Whether Internal Audit/CAG Audit of the facility carried out?
If yes, a copy of report to be enclosed.
6. Whether refurbishing has been approved/recommended by
the Canteen Committee and Advisory Committee?
7. Whether List of items with their date of purchase which are
proposed for replacement for refurbishing has been
enclosed? If any special gadget is included in the list and
justification for the same has been furnished?
8. Increase in number of staff strength, if any, from the time
the present canteen was established.
9. Whether cost of items is competitive based on quotations/
tenders? Copies of quotations/tenders to be enclosed.
10. What are safety measures/fire-fighting arrangements?
116

Check list for Auditors for internal audit of Canteens
set up/refurbished by grants from Welfare Fund:
1. Whether utilization certificate of earlier sanction, if any, has
been sent? Yes / No / Not applicable. If yes, yes attach a copy.
If not, reason for delay.
2. Whether purchase / procurement procedure has been as per
GFR, 2005.
3. Whether an official has been made officer-in-charge for receipt/
accounting/custody of goods and materials purchased for
Canteen? If Yes, mention name and designation of the official in
the report.
4. Whether a separate dead-stock register for fixed assets such
as furniture, fixtures etc. purchased for Canteen from sanctioned
amount from Welfare Fund or from other funds is maintained?
5. Whether a record of items of perishable nature like crockery
etc. is being entered separately in the dead stock register?
6. Whether the physical stock available in the Canteen tallies
with the records. Mention the discrepancies, if any, in the audit
report.
7. Disposal of goods: Has any item been declared surplus or
obsolete or unserviceable in the Audit year? If Yes, manner in
which they were disposed off.
8. Figure of total sales of food items and beverages during the
year.
9. Whether the facility is under utilized/optimally utilized or whether
the facility is inadequate to cater to all members?
10. A descriptive para on overall functioning/performance of the
Canteen and suggestions for bringing further improvement.
11. Any other comments/matter required to be brought to the notice.
12. Copy of Internal audit report to be sent to Directorate of logistics
by 31 st March every year, the abstracts of which will be included
in the Annual Report on the performance of Welfare funds being
submitted to the Governing Body.
117

3.7 Norms/Guidelines for grant of Financial Assistance from
Welfare Fund for setting up of Crèche in
Commissionerates
Crèche Centre will provide day-care services for the children of
departmental women officer/staff. Norms for age group of children,
number of children, accommodation/space, facilities to be
created, caretaking and safety/security of children, monitoring/
supervision of running of Crèche amount of financial assistance
for setting up of new Crèche, refurbishing or up gradation of
existing Crèches are proposed as under:
(a) Age Group and minimum number of children:
1. Crèche facility should be set up for children in age group
of 90 days to 10 years.
2. Number of children requiring Crèche in the age group
as given at 1 above should be 5 or more.
(b) Accommodation/ space :
1. Accommodation where Crèche is proposed to be set
up should be appropriate for number of children needing
Crèche facility. Crèche Centre should have a minimum
space of 6-8 sq. ft. per child to ensure that they can
play, rest, and learn without any hindrance.
2. The Centre should be well lighted with adequate
ventilation.
3. The Centre should have clean toilet and sanitation facility
for small children.
4. There should be adequate safe play area outside the
Centre.
5. The Centre should have a safe and regular drinking water
arrangement.
6. There should be a small kitchen or cooking area for
warming/preparation of food for children. Kitchen/
cooking area must be located at a place which is away
from the activity area of the children to avoid accidents.
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(c ) Facilities for children :
1. There should be sleeping facilities for children.
2. Essential play material and teaching and learning
material must be available to meet the needs of preschool
children.
3. The Centre must be equipped with basic First Aid kit
containing pediatric medicines for common ailments
like fever, vomiting etc. and ointments, disinfectants,
band aids, cotton wool etc. for minor injuries.
(d) Care taking/security/safety of children:
1. There should be proper arrangements for trained or
experienced Ayahas for taking care of children.
2. The centre should have a chowkidar for safety and
security of children.
3. Responsibility should be assigned to a designated staff/
officer to maintain stock/record of the equipments/items
provided to Creche. Arrangements for annual verification
of equipments/items should also be in place.
(e) Monitoring/supervision/running of Crèche:
1. A Committee having a representative from the women
employees requiring Crèche facility should be formed
for supervision and smooth running of the Crèche.
2. Crèche should be run on self-sustaining basis. A monthly
fee may be charged from the employees availing the
Crèche facility for meeting the running expenses.
3. Along with the proposal for setting up of a Crèche,
Commissioner should specify fee to be charged in terms
of number of children to meet running expenses.
Possibility of entering into contract with a Service
provider may also be explored following due
procedure.
119

(f) Financial assistance:
(i) For setting up a Crèche:
An illustrative List of items to be provided for setting
up a crèche at an approximate estimated cost shall
be as given in the List of items.
For setting up a Crèche, amount of financial
assistance shall be decided according to number
of items and type of item to be provided as per
number of children.
No financial assistance from Welfare Fund or from
regular budget for paying wages of Ayahas and
Chowkidar and any other miscellaneous expenses
shall be admissible for running the Crèche.
No funds shall be provided for Civil/Electrical works
for setting up a Crèche.
Apart from items mentioned in Annexure’2' any other
item necessary may be considered on merit on
case to case basis.
(ii) For up gradation of existing Crèche :
1. Request for financial assistance for up gradation
(enhancing the capacity) shall be considered
depending on the utilization and demand in terms
of number of children.
(iii) For refurbishing of an existing Crèche :
Items like crockery, utensils, Soft carpets, Toys,
Mosquitoes net, mattresses, Bed sheets, Pillows,
Towels, Toys, tricycles, Baby Walker etc. get worn out
or broken over a period of time. Such items are required
to be replaced after some time of their use. A period of
3 years is considered appropriate for replacement of
such items.
For replacement of other items such as Refrigerator,
Colour TV, Washing Machine, Air Conditioner a period
of 7 years is considered appropriate.
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1. Financial assistance for refurbishing shall be
considered after 3/7 years or more of setting up
the Crèche depending on the items required for
replacement.
2. Amount of financial assistance shall be 50% of the
sanctioned amount of items provided for setting up
or actual, whichever is less.
3. The details of expenditure, if any, made during the
years after setting up of Crèche from any other
source/regular budget will be taken into account
while considering financial assistance for
refurbishing. Such details should be furnished while
seeking financial assistance for refurbishing.
(g) For all purchases, procedure prescribed under GFR-2005
and CVC guidelines must be followed.
List of Items
S. Item Unit cost Scale at which items
No. (Approx.) Rs. to be provided
1. Color TV 20,000/- 1
2. Music System 10,000/- 1
3. Refrigerator 15,000/- 1
4. Water Cooler with water 10,000/- 1
filter
5. Washing Machine 10,000/- 1
(Fully automatic)
6. LPG gas connection and 5,000/- 1
Gas stove
7. Microwave Oven 5,000/- 1
8. Fire fighting gadgets 10,000/- As required up to
Rs. 10,000/-
9. Crockery, utensils, 10,000/- As required up to
Thermos Flask etc. Rs. 10,000/-
10. Air Conditioner (Split type) 30,000/- as required depending
on size of
accommodation
121

S. Item Unit cost Scale at which items
No. (Approx.) Rs. to be provided
11. Room Heaters 1,000/- as required depending
on size of
accommodation
12. Inverter 20,000/- As required
13. Soft Carpet 5,000/- per As required depending
100 sq. ft. on size of
accommodation
14. Cradle 5,000/- 1 each per child up to
age of 1 year
15. Children Cot with 5,000/- 1 each per child for age
Mosquitoes net group 1 to 12 years
16. Mattresses, Bed sheets, 6,000/- 2 (1+1) sets for each
Pillows, Towels, Blanket child
17. Cupboards 5,000/- As required
18. Wooden shelf, Table, 20,000/- As required
Chairs, Shoe Rack etc.
19. Toys, Books, tricycles, 20,000/- As required
Baby walker etc.
20. Vacuum Cleaner 10,000/- 1
21. First Aid Box 2,000/- 1
TOTAL 2,24,000/- rounded off to
Rs. 2,25,000/-
Check List for Crèche
(A) For setting up a new Crèche :
1. Date of establishment of office.
2. Number of women employee.
3. Number of children in age group of 90 days to 10 years.
4. Whether building where facility is required is department’s
owned building or rented on long term lease?
5. Whether minimum space at the scale of 6 to 8 sq.ft. per
child is available?
122

6. Whether accommodation has proper provision for light and
ventilation?
7. Whether facility of toilet and sanitation facility for small
children is available?
8. If adequate safe play area outside the centre is available?
9. Whether adequate regular arrangement for supply of safe
drinking water is available?
10. Whether kitchen facility is available? If yes, whether it is
away from activity area of children?
11. How arrangements for Ayahas and Chowkidars for taking
care of children and their safety are proposed to be made?
12. Whether a Committee formed for running/monitoring/
supervision of the facility having a representative of each
category includes at least one women employee?
13. What are the proposed arrangements for running of the
facility on self-sustaining basis? Indicate monthly fee to be
charged from employee.
14. Whether a list of items along with cost, proposed to be
purchased enclosed?
15. Whether above list is as per the requirement of number of
children?
16. Whether costs of items are competitive based on quotations/
tenders? Copies of quotations/tenders to be enclosed.
17. Details of departmental offices and others with their staff
strength in the same Building/Block or in the immediate
vicinity.
18. Is there some other Crèche functioning in the immediate
vicinity or in the same Building/Block?
19. Sketch lay out plan of the accommodation where facility is
proposed.
20. What is the one time expenditure required to set up the
facility?
21. What is the estimated recurring expenditure and how it is
proposed to be met?
22. What are safety measures/fire fighting arrangements?
123

(B) For up gradation/refurbishing of existing Crèche:
1. Details of previous sanction(s)
(a) Amount of sanction,
(b) Date of sanction,
(c ) List of items/gadgets purchased form the Welfare Fund
or regular budget,
(d) List of items available presently.
2. Whether utilization certificate of earlier sanction has been
forwarded?
3. Whether Feedback report on assessment of functioning/
utilization of facility enclosed?
4. Whether Internal Audit/CAG Audit of the facility carried out?
If yes, a copy of report to be enclosed.
5. Increase in number of children, in case of up gradation.
6. Whether a list of items along with cost, proposed to be
purchased enclosed?
7. Whether above list is as per the requirement of increase in
the number of children, in case of up gradation?
8. Whether cost of items are competitive based on quotations/
tenders? Copies of quotations/tenders to be enclosed.
Check list for Auditors for internal audit of Crèche set up/
refurbished by grants from Welfare Fund
1. Whether utilization certificate of earlier sanction, if any, has
been sent? Yes / No / Not applicable. If yes, yes attach a copy.
If not, reason for delay.
2. Whether purchase / procurement procedure has been as per
GFR, 2005.
3. Whether an official has been made officer-in-charge for receipt/
accounting/custody of goods and materials purchased for
Crèche? If Yes, mention name and designation of the official in
the report.
124

4. Whether a separate dead-stock register for fixed assets such
as furniture, fixtures etc. purchased for Crèche from sanctioned
amount from Welfare Fund or from other funds is maintained?
5. Whether a record of items of perishable nature like Bed sheets,
Towels etc. is being entered separately in the dead stock
register?
6. Whether the physical stock available in the Crèche tallies with
the records. Mention the discrepancies, if any, in the audit report.
7. Disposal of goods : Has any item been declared surplus or
obsolete or unserviceable in the Audit year? If Yes, manner in
which they were disposed off.
8. Whether a register is maintained for charging of fee from parents
of children and receipts of fee being charged issued?
9. Whether the facility is under utilized/optimally utilized or whether
the facility is inadequate to cater to number of children?
10. A descriptive para on overall functioning/performance of the
Canteen and suggestions for bringing further improvement.
11. Any other comments/matter required to be brought to the notice.
12. Copy of Internal audit report to be sent to Directorate of logistics
by 31 st March every year, the abstracts of which will be included
in the Annual Report on the performance of Welfare funds being
submitted to the Governing Body.
13. Internal audit report should contain a para on overall functioning/
performance of the Crèche indicating total number of children
who availed the facility during the year and suggestions for
bringing further improvement.
14. Copy of Internal audit report to be sent to Directorate of logistics
by 31 st March every year for inclusion in the Annual Report on
the performance of Welfare funds being submitted to the
Governing Body.
125

3.8 Guidelines/Norms for setting up/refurbishing of Gym./
Recreation/Sports facilities
1. Advisory Committee formed in Commissionerates for
recommending financial assistance from Welfare Fund
should make a survey and satisfy themselves and certify
that adequate number of users availing different equipment/
gadget/machine/games, particularly cost intensive, to be
provided under the facility proposed to be set up will be
available for a period of 5 years or more to ensure that the
such infrastructure created does not into disuse or idle,
consequent to their creation.
2. Staff and/or their dependents should be registered individually
for membership to avail one or more of the facilities
separately (each indoor/outdoor games/sports and Gym.).
3. Appropriate membership fee for availing each facility should
be charged on monthly/quarterly/half-yearly/yearly basis.
4. For running of a Gym., arrangements for using Gym.
Equipment/gadgets under supervision of a qualified Trainer
should be made to avoid/prevent and accidental injury to
users who are not trained.
5. Arrangements for maintenance/repair of equipment
particularly Gym. Should be made.
6. Running of sports/recreational/Gym. Centre should be on
self-sustaining basis.
7. For better utilization by staff and their family members staff
residential complexes/colonies should be given first priority
for setting up Gym./Recreation/Sports facilities to the extent
possible.
8. In Commissionerates or other places where there is no staff
residential colony Gym./Recreation, facility may be set up
in departmental buildings or in buildings on a long terms
lease.
9. Sufficient suitable space/accommodation must be available
for setting up a Gym./Recreation facility.
10. No funds will be sanctioned to creating facilities in make
shift buildings or buildings on short terms rental basis.
126

11. No funds shall be sanctioned for any Civil/Electrical Works
in connection with site preparation for the proposed facility.
12. No funds shall be sanctioned for meeting recurring
expenditure such as consumables, maintenance of
equipment/gadgets, or wages salary of manpower/staff for
the facility.
13. Refurbishing/up gradation of the facility shall be considered
after 5 years or more from the date of previous sanction.
14. Details of amount received and spent during last 5 years, if
any, from regular budget or/and from DOPT/CRSB/or any
other agency/organization to be given.
15. Amount of financial assistance
Purpose At Commissionerate HQ At places other than HQ
For setting up Rs. 4,00,000/- or actual Rs. 2,50,000/- or actual
whichever is less whichever is less
For refurbishing/up Rs. 2,00,000/- or actual Rs. 1,25,000/- or actual
gradation after whichever is less whichever is less
5 years or more
16. Proposals for setting up of facilities like Lawn Tennis Courts,
Swimming Pool, etc., involving substantial expenditure, in
department’s large residential complexes having flats more
than 200 and where land is available for setting up such
facility, shall be considered by the Governing Body on case
to case basis on merit.
17. For all purchases, procedure prescribed under GFR-2005
and CVC guidelines must be followed.
Any of the above conditions may be relaxed by the Governing
Body in deserving cases, as per merits of individual case.
127

List of items proposed for Gym./Recreation/Sports facilities
and their costs
S.No. Item Approx. Amount (in Rs.)
1. Stepper 12,000/- 6,000/-
2. Jogger 10,000/- 10,000/-
3. Treadmill (motorized) 80,000/- 40,000/-
4. Exer-cycle 10,000/- 10,000/-
5. Balancer 8,000/- 8,000/-
6. Height/Weight measuring equipment 2,000/- 2,000/-
7. Seated Rowing 8,000/- 8,000/-
8. Flat Bench with support 5,000/- 5,000/-
9. Weight Lifting Rod 8,000/- 8,000/-
10. Free Weights 6,000/- 6,000/-
11. Dumb-bell 2,000/- 2,000/-
12. Bench Press 10,000/- 10,000/-
13. Z-Bar 1,000/- 1,000/-
14. Vertical Knee (raise & dipping) 5,000/- 5,000/-
15. Dual twister (seated & standing) 6,000/- 6,000/-
16. Wrist curl 7,000/- 7,000/-
17. High Let-pull down 10,000/- 10,000/-
18. Belt Vibrator 15,000/- 15,000/-
19. Rubber sheet 15,000/- 15,000/-
20. Table-Tennis table 20,000/- 20,000/-
21. Billiard Table 1,00,000/- -
22. Carron, Chess Board etc. 10,000/- 10,000/-
23. Badminton Set 5,000/- 5,000/-
24. Volley Ball 5,000/- 5,000/-
25. Basket Ball 10,000/- 10,000/-
26. Cards Table & Chairs 10,000/- 10,000/-
27. Swings 10,000/- 10,000/-
28. Slides 20,000/- 20,000/-
29. Music System 10,000/- 10,000/-
30. TV 30,000/- 30,000/-
31. Water Cooler 10,000/- 10,000/-
Total 4,60,000/- 2,94,000/rounded
off to 4,00,000/- 2,50,000/-
Note: This calculation is based on current prices taken from invoices received
from Commissionerates.
128

Check List for Gym./Recreation/Sports Centre
(A) For setting up a new Gym./Recreation/Sports Centre
1. Date of establishment of office.
2. Total staff strength. Number of staff who will avail the facility
at least for 5 years or more.
3. Whether facility is proposed to be set up in Office/Residential
Complex?
4. In case of office building, whether building where facility is
required is department’s owned building or rented on long
term lease (period of lease)?
5. Details of departmental offices and others with their staff
strength in the same Building/Block or in the immediate
vicinity.
6. Is there some other such facility functioning in the immediate
vicinity or in the same Building/Block?
7. Whether suitable accommodation/space is available for
setting up of facility?
8. Enclose a sketch lay out plan of the accommodation/space
where facility is proposed.
9. What is the present arrangement for such facility?
10. What are the pressing reasons that the present arrangement
cannot be continued?
11. If there is nay change in the sanctioned strength or relocation
of other offices in the same Building/Block, or increase in
number of staff quarters/number of occupants, in case of
up gradation?
12. Details of arrangements how facility will be run. Whether
by outsourcing or by Commissionerate’s own
arrangements?
13. Whether a Committee has been formed for running/
supervision of the facility? If so details to be given.
14. What is the one time expenditure required to set up the
facility?
129

15. What is the estimated recurring expenditure and how it is
proposed to be met?
16. What are safety measure/fire fighting arrangements?
17. What are the arrangements proposed for supervision of a
qualified trainer?
18. How the maintenance/repair of machines/gadgets will be
taken care of?
(B) For up gradation/refurbishing of existing Gym./Recreation/
Sports Centre
1. Details of previous sanction(s)
(a) Amount of sanction,
(b) Date of sanction,
(c) List of items/gadgets purchased from the Welfare Fund
or regular budget,
(d) List of items available presently.
2. Whether utilization certificates of earlier sanction has been
forwarded?
3. Whether Feedback report on assessment of functioning/
utilization of facility enclosed?
4. Whether Internal Audit/CAG Audit of the facility carried out?
If yes, a copy of report to be enclosed.
5. Increase in number of children, in case of up gradation.
6. Whether a list of items along with cost, proposed to be
purchased enclosed?
7. Whether above lists is as per the requirement of increase
in the number of users, in case of up gradation?
8. Whether cost of items is competitive based on quotations/
tenders? Copies of quotations/tenders to be enclosed.
130

Points to be covered during internal audit of Gym./ Recreation/
Sports Centre set up/ refurbished by grants from Welfare Fund
1. Whether utilization certificate of earlier sanction. If any, has
been sent? Yes/ No/ Not applicable. If yes, attach a copy. If
not, reason for delay.
2. Whether purchase/ procurement procedure has been as per
GFR, 2005.
3. Whether an official has been made officer-in-charge for receipt/
accounting/ custody of goods and materials purchased for
Canteen? If no, an official may be designated so for this purpose.
4. Whether a separate dead-stock register for fixed assets such
as furniture, fixtures, gadgets etc. purchased for Gym./
Recreation/ Sports Centre from sanctioned amount from Welfare
Fund or from other funds in maintained? If No, a separate deadstock
registers to be made.
5. Whether a record of items of perishable nature like etc. is
maintained in a separate register? If No, a separate register for
perishable shuttle cocks/ balls etc items should be made.
6. Whether inventory for fixed assets is being verified at least once
in a year? If Yes, whether goods/ material found in good
conditions during physical verification and deficiencies/
surpluses, if any, noticed? Deficiencies/ surpluses investigated
and brought to account? Copy of physical verification report
carried out previously should be forwarded with the Internal audit
report. It No, system of physical verification should be started.
7. Disposal of goods: If any item declared surplus or obsolete or
unserviceable? If Yes, How disposal of the same has been done?
Any amount recovered by way of auction/sale of obsolete/ surplus
items should be refunded to the Welfare Fund.
8. A membership register should be maintained and receipts of
fee being charged issued?
9. Whether the facility is under utilized/ optimally utilized or the
facility over stressed due to high/over utilization?
131

a. In case of under utilization, for continuation of the facility
what measures are proposed to be taken to improve
utilization of the existing facility?
b. If the continuation of the existing facility is being reviewed?
If so, when report of review is likely to be ready?
c. In case the facility is over stressed due to high/over utilization
what steps need to be taken up gradation/ capacity
enhancement for easing the stress on the facility?
10. Any other comments/ matter required to be brought to the
notice.
11. Internal audit report should contain a para on overall functioning/
performance of the Gym./ Recreation/ Sports Centre including
total number of members who availed the facilities during the
year and suggestions for bringing further improvement.
12. Copy of Internal audit report to be sent to Directorate of logistics
by 31 st March every year for inclusion in the Annual Report on
the performance of Welfare funds being submitted to the
Governing Body.
3.9 Guidelines for Cash Awards for winning medals/civilian
awards in sports and financial assistance for participation
in sports (w.e.f. 27.02.2004)
Amount of Cash Awards for winning medals
(A) For Individual participation
S.No. Sport Event Medal
Gold Silver Bronze
1 Olympics/World Cup Rs. 10.0 lac Rs. 6.0 lac Rs. 4.0 lac
2 Commonwealth/Asian Games Rs.3.0 lac Rs. 2.0 lac Rs. 1.0 lac
3 South Asian Federation/ Rs. 1.0 lac Rs. 0.50 lac Rs. 0.20 lac
SAARC/ Afro-Asian Games
132

(B) Team Participation (awards for individuals)
S.No. Sport Event Medal
Gold Silver Bronze
1 Olympics/World Cup Rs. 5.0 lac Rs. 3.0 lac Rs. 2.0 lac
2 Commonwealth/Asian Games Rs.1.5 lac Rs. 1.0 lac Rs. 0.50 lac
3 South Asian Federation/ Rs. 1.0 lac Rs. 0.50 lac Rs. 0.20 lac
SAARC/ Afro-Asian Games
(C) Coaches 50% of the award admissible t individual sports
persons
(D) Civilian Awards
(i) Padamshree Rs. 5.0 lacs
(ii) Arjuna Award/Dronacharya Award Rs. 1.0 lac
Financial assistance for participation in sports events/
competitions
Financial assistance could be considered in order to enable
Departmental officers/staff/teams for participation in the following
sports events subject to the conditions that none of the bodies
conducting the sports events or competitions are commercial
organizations:
(i) Sports events or competitions conducted under the aegis of
any International Organization like UNO, WCO etc.
(ii) Sports events or competitions organized by any sports
organization out side India which is affiliated to or registered
with the International Apex Organization of eh corresponding
sports.
(iii) Sports events or competitions organized in India by any
organization which is affiliated to or registered with the relevant
sports Federation at the National level.
(iv) Sports events or competitions as approved by the Central Board
of Excise & Customs.
133

4.0 List of Common facilities
4.1 List of Hospital recognized under CS (MA)/CGHS Rules for
treatment without paying advance money
S. Commissionerate Name of Hospital Facilities
No.
1 CCE-I, Kolkata Behala Balananda For providing facility of
Brahmachari Hospital reservation of 2 cabin
& Research Centre, Beds & 2 General
Kolkata Beds; Treatment at
CGHS rates.
2 CCE-I, Bangalore Wockhardt Hospital & Reservation of two
Heart Institute, beds; Treatment at
Bangalore CGHS rates.
3 CCE, Cochin (i) M/s Amrita Institute Reservation of 2 beds.
of Medical Science &
Reasreach Centre,
Cochin
(ii) M/s P.V.S. Memorial
Hospital Ltd., Cochin
4 CCE, Pune Ruby Hall Clinic, Pune Reservation of 2 beds
(one AC & One Non-
AC), Treatment at
CGHS rates
5 CCE, Mangalore Kasturbha Medical Reservation of 2 beds
College & Hospital,
Mangalore
6 CCE, Jamshedpur Tata Main Hospital, Facility of instant
Jamshedpur accommodation &
treatment in
emergency case
without any specific
reservation of beds.
Treatment at CGHS
rates.
7 CCE & C, Belgaum M/s KLES Hospital, Reservation of 2 beds.
Belgaum Treatment at CGHS
rates.
134

4.2 List of Guest Houses
DETAILS OF GUEST HOUSES SET UP/FURNISHED FROM
WELFARE FUND AS ON 01.01.2008
S.No. Commissionerate Place
1 Ahmedabad, CCE-I Mamnagar
2 Allahabad, CCE Allahabad
3 Amritsar, CC (i) Dalhousie
(ii) Amritsar
4 Aurangabad, CC &CE (i) CIDCO
(ii) Aurangabad
5 Bangalore, CCE-I (i) Madiwala
(ii) Kormangala
6 Belgaum, CCE Belgaum
7 Bhopal, C & CE Bhopal
8 Bholpur, CC & CE Bholpur
9 Calicut, CC &CE Kannur
10 Chandigarh, CCE (i) Sector-17
(ii) Sector-29
11 Chennai, CC Anna Nagar
12 Chennai, CCE-I Chennai
13 Coimbatore-I (i) Coimbatore
(ii) Pollachi
14 Daman, CC&C Vapi
15 Delhi, CC (I&G), NCH NCH, New Delhi
16 Delhi, CCE-I A.G.V. Delhi
17 Goa, CC&C (i) Panaji
(ii) Sinquerim
(iii) Miramar
18 Hyderabad, CC&CE-I Mehdipatnam
19 Indore, CCE Indore
20 Jaipur, CCE-I (i) Bharatpur
(ii) Bhiwadi
(iii) Jawahar Nagar
(iv)Vidhyadhar Nagar
(v) Udaipur
135

S.No. Commissionerate Place
21 Jamshedpur, CCE (i) Sakchi
(ii) Bistupur
22 Jodhpur, CC (i) Ratanada
(ii) Jaisalmer
23 Kandla, CC (iii) CH, Kandla
24 Kanpur, CC & CE (i) Laxman Bagh (Kanpur)
(ii) Vaishali (Agra)
25 Kolkata, CC, (Air & Admn) (i) CH, Kolkata
(ii) Haldia
26 Kolkata, CCE-IV Golf Green
27 Lucknow, CC(P) Hazratganj
28 Ludhiana, CCE Rishi Nagar
29 Mangalore, CCE Karwar
30 Meerut,CCE-I (i) GH-I, Mngalpandey Nagar
(ii) GH-II, Mangalpandey Nagar
(iii) GH-III, Mangalpandey Nagar
(iv)Dehradun
(v) Saharanpur
31 Meerut-CCE-II Haldwani
32 Numbai, CC(G) NCH, Ballard Estate
33 Mumbai, CC(P) (i) Bandra
(ii) Bassein
(iii) Alibag
34 Mumbai, CCE-I (i) Churchgate
(ii) Malad
35 Mysore, CCE Mysore
36 Nagpur, CC&CE Nagpur
37 Patna, CCE (i) Patna
(ii) Muzaffarpur
38 Pune, CCE-I (i) Heritage G/H
(ii) ICE House
39 Pune, CCE-II Sangli
40 Pune. CCE-III Solapur
41 Raipur, CC&CE Tikrapara
42 Rajkot, CC&CE Rajkot
43 Ranchi, CCE Bokaro
136

S.No. Commissionerate Place
44 Shillong, CC(P) (i) Shillong
(ii) Guwahati
45 Shillong, CCE (i) Shillong
(ii) Guwahati
46 Tirupati, CC&CE Tirupati
47 Trichy, CC (i) Rameswaram
(ii) Kanyakumari
48 Trichy, CCE (i) Trichy
(ii) Tanjavur
49 Tuticorin, CC CH, Tuticorin
50 Vadodara, CCE-II Halol
51 Vizag, CC Vizag
52 ADG, DRI, Cochin Kaloor
53 ADG, DRI, Chennai Chennai
54 DRI, Kolkata (i) Krishnanagar (Guwahati)
(ii) Oak land (Shillong)
(iii) Imphal
55 ADG, NACEN, Mumbai Bhandup
56 Gwalior, NCB (i) Gwalior
(ii) Neemuch
(iii) Indore
57 Patna, CC(P) Motihari
58 Bhubneswar-CCE-I (i) Bhubaneswar
(ii) Paradeep(iii) Puri
59 Nasik, CCE Sshyedri Nagar
60 Chennai, CCE-III Hosur
61 Trichy, CCE Ramnad
62 Vadodara, CCE-I Vadodara
63 Vizag, CCE-I Sand Hills
64 DG NACEN Faridabad
65 ADG, CEI Chennai Chennai
137

Details of Guest Houses Setup/Furnished by Commissionerates
as on 01.01.2008
S.No. Commissionerate Place
1 Chennai, CCE-I K.K. Nagar
2 Chennai, CCE-III (i) Villore GH-I
(ii) Villore GH-II
3 Dibrugarh, CCE (i) Milan Nagar
(ii) Milan Nagar(VIP)
4 Guntur, CCE Guntur
5 Haldia, CCE Port Blair
6 Indore, CCE Ujjain
7 Kolkata CC (Air & Admn) Midnapore
8 Kolkata, CCE-II (i) Gangtok
(ii) Darjeeling
9 Madurai, CCE (i) Meenambalpuram
(ii) Bibikulam
10 Nhava Sheva CC(Export) Raigad
11 Puducherry, CCE Puducherry
12 Raigarh, CCE Belapur
13 Salem, CCE (i) Rode
(ii) Udagamandalam
14 Shillong, CC(P) Karimganj
15 Tirunelveli, CCE Tinkasi
16 Trivandrum Trivandrum
17 Vadodara, CCE-II Bharuch
18 Belapur, CCE Belapur
19 Mumbai CC(G) (i) Matunga(ii) Powal
20 Cochin, CC Wellingdon, Cochin
21 Tirupati Balaji, Colony, Tirupati
138

4.3 List of Hotels/Rest Houses for rent-free accommodation
S.No. Commissionerate Location of the Hotel
1 CCE, Madurai (i) Kadalkanal
(ii) Rameswaram
(iii) Kanyakumari
(iv) Mahabalipuram
(v) Ooty
2 CCE & C, Trivendrum (i) Sabarimala Temple
(ii) Swagath Holiday Resorts, Kovalam
3 CC & CE, Cochin International Hotel, Cochin
4 CCE, Mysore Hotel Sandesh The Price, Mysore
5 CCE, Calicut Hotel Hyson Heritage, Kozhikode
6 CCE, Jalandhar (i) M.K. Hotel, Amritsar
(ii) The President Hotel, Jalanshar
7 CCE, Meerut-II (i) Rest House, KMVN Ltd., Nainital
(ii) Rest House, KMVN Ltd., Kausani
(iii) Rest House, KMVN Ltd., Raniket
8 CCE, Allahabad Hotel Surabhi International, Varanasi
TTDC- Tamil Nadu Tourism Development Corporation.
KMVN- Kumaon Mandal Vikas Nigam Ltd. (KMVN Ltd.)
139

4.4 GOVERNING BODY OF THE CUSTOMS & CENTRAL EXCISE
WELFARE FUND
Governing body of the Customs & Central Excise Welfare Fund
comprises of the following:
(i) Chairman - Convener
(ii) Member (Cus. & Cx.) - Member
(iii) Member (P&V) - Member
(iv) Member (Customs, I &RI) - Member
(v) Member (L&J) - Member
(vi) Member (Budget & Computerization) - Member
(vii) Member (Service Tax) - Member
(viii) Financial Advisory (Finance) - Member
(ix) Additional Director General, DGHRD - Member
(Infrastructure & Welfare) Secretary
140

D.O.F.No. 712/167/HRD/WF/09 Dated: 30.09.2010
Dear
Subject: Proforma to be filled in by the Commissionerate
Office while forwarding applications for Cash Award
Scheme- reg.
During the processing of applications for the Cash Award
Scheme for Academic Year 2008-09 (Board Examination 2009), it
was observed that the proposals forwarded by the various
Commissionerates on the recommendation of the Advisory
Committee were not properly categorized as is required to be done.
In the absence of proper categorization by the concerned
Commissioners, further processing of the proposals takes a longer
time. In order to minimize the time required for processing each
application under the Cash Award Scheme the DG (HRD’s) office
has formulated a proforma as enclosed (Annexure-I). The
Commissioners are henceforth required to forward the Advisory
Committee’s report along with the enclosed proforma.
2. Further, it has been observed that many a time, the applicants
submit computerized mark sheets which are not attested. Caste
certificates are found to be in the regional language and translation
of the same at this end is not possible. The Commissioners are
henceforth required to forward the proposals for the Cash Award
Scheme along with duly attested mark sheets and caste certificates
duly translated in English/Hindi for ease of processing. All
certificates/mark sheets forwarded by the Commissionerates, will
be duly verified and certified as correct by the Commissioner while
forwarding the application.
With
Yours
Encl: As above -Sd-
(Sandhya Baliga)
All Chief Commissioners/Director Generals
All Commissioners/Additional Director Generals
Copy for information forwarded to:
141

Annexure-I
S. Employee/ Designation Grade Pay Commissio- Category Name Gender PH Class Stream % of Whether Remarks
No. Parents and Contact No. Drawn nerate Gen/SC/ of Boy/ Yes/No X/XII Science/ Marks Eligible
Name Upto Rs. ST/OBC Candidate Girl CWM/ or Not
Desig. Contact No. 1800= B Others
Above
Rs.1800 =A
142

7.0 DIRECTORATE GENERAL OF HUMAN RESOURCE
DEVELOPMENT
Drum Shape Building, 5th Floor, I.P. Estate,
New Delhi-110002
Name Designation Office Residence
Ms. Sandhya Baliga Director General 011-23378201 011-2688938
011-23379154 (D)
011-23378210 (Fax)
Ms. Pratibha Bajaj Sr.PS 011-23378201 011-24677179
INFRASTRUCTURE AND WELFARE WING
Customs & Central Excise, Drum Shape Building
I.P.Bhawan, I.P. Estate, New Delhi-110002
Ms. Krishna A. Mishra ADG 011-23378563 011-26176210
011-23378614
Ms. Pritpal Kaur Bedi PS 011-23378563 9811978182
011-23370914 (Fax)
Shri G.K. Dixit Addl. Director 011-23370926 011-26433564
Shri R.K. Mittal Dy. Director 011-23378196 09914435465
HUMAN RESOURCE MANEGEMENT WING
Customs & Central Excise, 507/8, Deep Shikha Building
Rajendra Place, New Delhi-110008
Shri M.S. Arora ADG 011-25710483 011-25754015
011-25741163
011-25729871 (Fax)
Shri Ashok Kumar PS 011-25710483 9868240281
Shri Neerav Kumar Addl. Director 011-25733146 011-25743553
Mallick
Ms. Minu Pramod JD 011-25761008 9910197253
Urmil PS 011-25761008 011-25740719
B.D. Singal Dy. Director 011-25733169 9350460114
143