HRD in CBEC - Directorate General of human resource ...

(iii) Receipts from room charges should be used for meeting
recurring and maintenance expenses of guest house.
(iv) The occupants are required to pay in cash without fail, to
the officer-in-charge, the room charges/fee and other charges
due, before they vacate the guest house. Any damage
to furniture, crockery, fixture or fittings caused by a guest
shall be charged separately in addition to the rent. In case
of dispute, decision of the Commissioner, having the
responsibility of maintenance/ up keep/running of the guest
house shall be final.
15. Records to be maintained
The following details should be maintained in the records of
Allotment Register:
(i) Name & Designation,
(ii) Commissionerate/Office,
(iii) Place of posting,
(iv) Telephone numbers (office/residence/mobile)
(v) official/private visit,
(vi) Date of arrival,
(vii) Date of departure,
(viii) period of stay,
(ix) Type and number of rooms,
(x) Room charges/fee per day,
(xi) Room charges/fee paid,
(xiii) Receipt number,
(xiv) Signature of visitor.
In case of dependent/guest of a departmental official, mention
name, relationship, address (office and residence), telephone
number, and purpose of visit of dependent/guest also.
16. Internal Audit:
Internal audit should be carried out yearly (financial year) and
report to be sent to Directorate of Logistics by 30 th April. Points
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