HRD in CBEC - Directorate General of human resource ...

HRD in CBEC - Directorate General of human resource ... HRD in CBEC - Directorate General of human resource ...

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1.8 Documents The following records shall be maintained to keep a proper account of the funds: (a) Separate general files for each Fund in which all sanctions and vouchers will be kept; (b) Separate stock registers/ disbursement registers for the Funds keeping record of articles purchased etc. Detailed instructions regarding opening and maintenance and accounting of the Personal Deposit Account and Accounting procedure relating thereto for the funds have been sent to all Commissioners of Customs and Central Excise vide Ministry’s letter F.No. 712/21/88-Cus (AS) dated 22-04- 1988. 1.9 Audit of Funds The documents relating to Personal Deposit account mentioned by the Personal Deposit Account holder shall be subject to the Internal Audit of the Pr. Chief Controller of Accounts, C.B.E.C. at the Headquarters level, and by the Pay and Account Officer of the respective Commissionerate/ Directorate level. The accounts will also be subjected to statutory audit once in year by the C. & A.G. 2.0 Activities undertaken from the Welfare Fund Presently, the various activities undertaken from the welfare Fund include the following: (i) Grant of financial assistance for non-reimbursable expenses under CS (MA)/ CGHS Rules; (ii) Grant of ex-gratia financial assistance in cases of death of departmental officials; (iii) Advance on medical grounds in exceptional cases in emergencies; (iv) Arrangements for medical treatment in hospitals recognized under CS (MA)/ CGHS Rules without payment of any advance deposit by the departmental officials; (v) Grant of cash awards to the children of departmental officials 73

for performance in Board Examinations at the level of 10th and 12th Standard; (vi) Grant of scholarships for pursuing specified professional courses at graduate level; (vii) Setting up of common facilities, viz. departmental guest hoses, acquiring accommodation in hotels, Canteens, Creches, Gym./ Recreation/ Sports Centers; (viii) Grant of financial assistance for the losses suffered due to natural calamities like Tsunami, Earthquakes, Floods etc.; (ix) Cash Awards for winning medals in games/events of National/ International importance and financial assistance for meeting expenditure on participation in National/International games/ events, etc. (x) Financial assistance for recreation and other outdoor activities including a sense of adventure. 3.0 Schemes/ Guidelines for various activities undertaken from the Welfare Fund 3.1 GUIDELINCES FOR FINANCIAL ASSISTANCE FOR MEDICAL EXPENSES CONSOLIDATED GUIDELINES (i) Admissible financial assistance Financial assistance shall be admissible for portion of expenses on treatment which are non reimbursable under the CS(MA)/CGHS Rules (ii) Time limit for submission of proposal (a) The individual has to request within 3 months of settlement of claims when part of the claim is settled under CS(MA)/CGHS rules. The Commissioners/HODs should forward the proposal within a period of one month of receipt of the request The time limit for requesting for financial assistance by the individual and for forwarding the proposal by the Commissioner should be strictly observed. 74

for performance <strong>in</strong> Board Exam<strong>in</strong>ations at the level <strong>of</strong> 10th and 12th Standard;<br />

(vi) Grant <strong>of</strong> scholarships for pursu<strong>in</strong>g specified pr<strong>of</strong>essional<br />

courses at graduate level;<br />

(vii) Sett<strong>in</strong>g up <strong>of</strong> common facilities, viz. departmental guest<br />

hoses, acquir<strong>in</strong>g accommodation <strong>in</strong> hotels, Canteens,<br />

Creches, Gym./ Recreation/ Sports Centers;<br />

(viii) Grant <strong>of</strong> f<strong>in</strong>ancial assistance for the losses suffered due to<br />

natural calamities like Tsunami, Earthquakes, Floods etc.;<br />

(ix) Cash Awards for w<strong>in</strong>n<strong>in</strong>g medals <strong>in</strong> games/events <strong>of</strong> National/<br />

International importance and f<strong>in</strong>ancial assistance for meet<strong>in</strong>g<br />

expenditure on participation <strong>in</strong> National/International games/<br />

events, etc.<br />

(x) F<strong>in</strong>ancial assistance for recreation and other outdoor<br />

activities <strong>in</strong>clud<strong>in</strong>g a sense <strong>of</strong> adventure.<br />

3.0 Schemes/ Guidel<strong>in</strong>es for various activities undertaken from<br />

the Welfare Fund<br />

3.1 GUIDELINCES FOR FINANCIAL ASSISTANCE FOR MEDICAL<br />

EXPENSES<br />

CONSOLIDATED GUIDELINES<br />

(i) Admissible f<strong>in</strong>ancial assistance<br />

F<strong>in</strong>ancial assistance shall be admissible for portion <strong>of</strong><br />

expenses on treatment which are non reimbursable under<br />

the CS(MA)/CGHS Rules<br />

(ii) Time limit for submission <strong>of</strong> proposal<br />

(a) The <strong>in</strong>dividual has to request with<strong>in</strong> 3 months <strong>of</strong><br />

settlement <strong>of</strong> claims when part <strong>of</strong> the claim is settled<br />

under CS(MA)/CGHS rules. The Commissioners/HODs<br />

should forward the proposal with<strong>in</strong> a period <strong>of</strong> one month<br />

<strong>of</strong> receipt <strong>of</strong> the request<br />

The time limit for request<strong>in</strong>g for f<strong>in</strong>ancial assistance by<br />

the <strong>in</strong>dividual and for forward<strong>in</strong>g the proposal by the<br />

Commissioner should be strictly observed.<br />

74

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