Support of Emission Inventory Development 2012 - MARAMA

Support of Emission Inventory Development 2012 - MARAMA

emissions to future years. Starting with data from EPA’s Clean Air Markets Division (CAMD),a spreadsheet of 2007 EGU information, including air pollutant emissions has been compiled.That spreadsheet is called the Unit Availability File (UAF). The current UAF is provided as partof this RFP for your review at the following location: the assistance of MARAMA, the Contractor will obtain all files need for the project,including NIF emissions files for the states in the LADCO region and files separating EGU fromNon-EGU emissions. MARAMA will supply the latest ERTAC Unit Availability File (UAF).The Contractor will convert the 2007 point source files into files in a format suitable for use inSMOKE and CMAQ modeling. The Contractor should expect to follow the followingprocedure:1. Obtain NIF emissions, EGU/Non-EGU, and crosswalk files from LADCO.2. Download 2007 annual and hourly Clean Air Markets Data (CAMD) files for LADCOStates from EPA website.3. Download the most current temporal profile files available on the USEPA CHIEFwebsite.4. Identify sources as EGU and non-EGU based on input by LADCO and the CAMD datafiles.5. Match the annual CAMD files with the UAF and the LADCO annual point source NIFfiles.6. Report cases where annual CAMD, UAF, and/or LADCO pollutant emissions aredifferent.7. MARAMA, in consultation with LADCO, will select which annual value to use in theconversion process.8. The Contractor will then prepare a final combined annual file with EGU/nonEGUidentification and a notation where CAMD, UAF, and/or LADCO pollutant emissionswere different and an explanation of how that was resolved.9. Select sources reporting less than 12 months of data from the annual and hourly CAMDdataset and place in a separate file of partial year reporters. For these sources:a. Subtract LADCO reported annual emissions from total emissions reported toCAMD.b. Distribute the remainder of the annual emissions according to standard temporalfiles available from the USEPA CHIEF website.c. Distribute emissions reported to CAMD according to the source reported CAMDhourly files.d. Combine the files to form a single source file combining actual source reportedhourly files with synthesized hourly files created for emissions during monthswhich were not reported to CAMD for use in the SMOKE model.10. Prepare files for use in the SMOKE model as follows:a. Annual LADCO NIF and ORL file of non-matching units.b. Hourly and annual point source files for the 12 month reporters.c. Hourly and annual point source files for the partial year reporters.3

Proposals should demonstrate experience and recommend approaches to pre- and postprocessingdata for use in models such as SMOKE or CONCEPT.Deliverables:• Draft and final Quality Assurance Project Plan (QAPP),• 2007 point source data files for LADCO states in NIF (ACCESS Database) and ORLformat. Three sets of files will be created: Non-matching sources, 12 month CAMDsources,

SMOKE. For 2007 and 2020 runs, MOVES2010a and SMOKE-MOVES packages in v3.0released in August 2011 were used.A process of iterations and additional work as a result of new releases and/or other un-foreseensituations are expected. Therefore, the bid should provide a cost for a single iteration with anadditional cost for each subsequent iteration and an hourly rate for additional work in order toadjust files or model settings to accommodate unforeseen circumstances.Archiving is an essential part of this work. The Contractor should collect MOVES inputs andoutputs after modeling is complete, and post them to MARAMA ftp site for future reference.Archiving formats will be determined later but can be in run specs, csv, MySQL database or anycombination of those.The following Deliverables shall be provided in formats approved by MARAMA:• Draft and final Quality Assurance Project Plan (QAPP),• Final input data files,• MOVES inventory and look-up table inputs,• Final 2017 mobile source emission files,• Data summaries in EXCEL format and graphical presentations to help with QA processand also for reviews by states,• Technical Support Document that includes details of all aspects of the modeling process.TASK 3 – Calculate EGU Emission Factors.The purpose of this project is to update pollutants emission factors for use with CAMD data andthe ERTAC EGU model in order to estimate future emissions of all pollutants relevant formodeling that are not reported to CAMD. These pollutants are: carbon monoxide (CO),ammonia (NH3), oxides of nitrogen (NOx), particulate matter (PM), sulfur dioxide (SO2), andvolatile organic compounds (VOC). The PM species in the inventory are categorized as:filterable and condensable particles with an aerodynamic diameter less than or equal to a nominal10 and 2.5 micrometers (i.e., PM10-PRI and PM25-PRI); filterable particles with anaerodynamic diameter less than or equal to a nominal 10 and 2.5 micrometers (i.e., PM10-FILand PM25-FIL); and condensable particles (PM-CON).The emission factors are based on the 2007 heat input, emissions of pollutants reported toCAMD, emissions of pollutants reported in state inventories, and known existing and futurecontrol programs.This project will revise and update a preliminary spreadsheet and Technical Support Documentthat were prepared in 2011. These draft documents are provided to potential bidders for theirreview on the MARAMA website at the following location: 09_30_2011.xlsx

The contractor will use information obtained from MARAMA and state agencies to fill datagaps, make sure all units are included in the spreadsheet, convert data into the format requiredfor the ERTAC EGU model, finalize spreadsheets, and prepare a revised and updated TechnicalSupport Document.Deliverables:• Updated spreadsheet of emission factors in a format for use by the ERTAC EGU model• Updated Technical Support DocumentC. Nature of Contract(s)MARAMA may establish more than one contract under this request for proposals depending onthe proposals received and the sources of funding available. Contracts may be established asfixed price contracts or cost reimbursable contracts.For fixed price contracts, contractors will be paid for deliverables received, not on the basis ofhours worked. For cost reimbursable contracts, the contract will establish a maximum chargelimit.In either case, payment of the final 10% of each Task will not be made until all agreed productsare delivered in acceptable quality.D. Nature of DeliverablesThe Contractor shall provide inventory data electronically, formatted as requested by theContract Officer. These outputs shall include ACCESS database and spreadsheets in MicrosoftEXCEL format with data summaries for state agency review, emissions summaries consistentwith EPA emissions inventory reporting requirements, and emissions data prepared for emissionsmodeling input files.All information and data developed under the contract(s) and work orders established pursuant tothis request for proposals will be in the public domain and must be provided without additionalcharge to MARAMA upon completion of the project.E. Submittal of ProposalsIf you are interested in being considered for this project, please submit the information listedbelow to MARAMA by 4:30 p.m. on March 29, 2012. Two paper copies and one electroniccopy of the complete proposal must be submitted. Electronic copies must be in Microsoft Word,Excel, and/or Power Point.Electronic copies should be submitted to Paper copies should besubmitted to Julie R. McDill, P.E., MARAMA, 8600 LaSalle Road, Suite 636, Towson, MD21286.6

Proposals should be limited to no more than 30 (single) pages typed with 12 point font size witha margin of 1” on all four sides, and should address the following:• Approach and Deliverables - Summarize work to be done for each task. You may includesome or all of the tasks in your proposal. Include information about work already completedor underway, funded by another source, that could satisfy, or partially satisfy, MARAMA’srequirements. List deliverables.• Personnel - Identify personnel you will assign to work on this project, their experience withsimilar projects, and their expertise.• Costs – including hourly rates for personnel who will be assigned to the project as well asestimated costs for each task included in your proposal, itemized as noted in this RFP.• Disadvantaged Business – Identify participation in the proposal by any disadvantagedbusinesses, including minority-owned or woman-owned businesses.• References - References whom we can contact regarding previous projects.Proposals should include a comprehensive rate schedule for all work to be encompassed underthe contract. The rate schedule must be applicable through January 2013, but may includedifferent rates for various months.Funds available for this contract are federal funds from the U.S. Environmental ProtectionAgency, and contractors must meet all requirements associated with the use of federal funds.Proposals must certify that the contractor is not presently debarred, suspended, proposed fordebarment, declared ineligible, or voluntarily excluded from covered transactions by any Federaldepartment or agency.F. Evaluation of ProposalsMARAMA will only select experienced contractor(s). The contractor must be familiar withEPA-recommended emissions inventory procedures, EIIP methods, and new developments inmethods and data sources. The contractor will be expected to coordinate with similar work inother regions. Selection criteria will include:• Price, including both hourly and per-task estimates (25%),• Soundness of approaches proposed (20%),• Qualifications of personnel identified and dedication of personnel time (20%),• Qualifications of the firm, including its demonstrated ability to meet federal requirements(administrative and technical) (20%),• Responsiveness of the proposal to the RFP (both content and timing of proposed approachwill be considered) (10%), and• Percentage of MBE/WBE participation & quality of presentation (5%)Proposals will be evaluated based upon both hourly rates and estimated prices for tasks.MARAMA is not required to select the lowest cost bid, but will consider cost and the otherfactors listed.7

Depending on the nature and scope of proposals received, MARAMA may request thepreparation of follow-up proposals from one or more contractors. MARAMA may adjust thescope of work depending on the proposals received.It may be necessary to utilize more than one contractor to provide the expertise needed tocomplete the project. Proposals covering only parts of the work are welcome.Minority- and women-owned contractors or subcontractors are encouraged to identifythemselves, since MARAMA seeks to meet EPA goals for utilizing these businesses.G. QuestionsAny questions about the RFP should be sent in writing via e-mail to Julie McDill Questions and answers will be posted on MARAMA’s web site under “Requests for proposals.” No further questions will be taken after 5:00PM on March 26, 2012, and no answers will be posted after 5:00 PM March 27, 2012.8

Figure 1 – SMOKE-MOVES System9

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