Exhibitor & Sponsor Prospectus

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3 What’s Included? (1) 8’x10’ booth; (1) 6’ draped table; (1) wastebasket; (2) chairs (3) Complimentary exhibitor registrations Complimentary booth identification sign with company name and booth number Complimentary 50 word or less description of your company, product or service printed in our on-site welcome packet and online (includes link to your website) Pre-registered and post-show attendee list with direct mail addresses Complimentary continental breakfast and breaks in the exhibit hall each day Exhibit Hall Schedule The exhibit hall will be open 7:00 am – 5:30 pm on Sunday and Monday, and 7:00 am – 3:00 pm on Tuesday. “High- traffic” times are listed below. It is strongly recommended that exhibit booths be staffed during these key times. Exhibitors and exhibit booths are required to remain until the 3:00 pm breakdown time listed on the schedule. Saturday, August 3, 2013 Time Exhibitor Setup 12:00 pm – 6:00 pm Sunday, August 4, 2013, Grand Opening Breakfast 7:00 am - 8:00 am Break 9:40 am – 10:00 am Break 2:40 pm – 3:00 pm Break 4:40 pm – 5:00 pm Welcome Reception 5:00 pm – 5:30 pm Monday, August 5, 2013, Hall Open Breakfast 7:00 am - 8:00 am Break 9:40 am – 10:00 am Break 2:40 pm – 3:00 pm Break 4:40 pm – 5:00 pm Tuesday, August 6, 2013, Hall Open Breakfast 7:00 am - 8:00 am Break 9:40 am – 10:00 am Break 2:40 pm – 3:00 pm* Teardown 3:00 pm *Giveaway Drawing
4 Exhibitor Prize Giveaway Prizes are always popular with conference attendees and are a good way to collect potential clients’ business cards. This year, in addition to offering individual company prizes on at the exhibitor prize giveaway, NAEA will offer a grand prize during the giveaway session if the grand prize sponsorship is sold. One company will be the sponsor of the prize and in order to be entered to win the grand prize, attendees must visit all exhibitors and have their exhibitor prize giveaway list signed by a representative from each booth. If you are interested in participating in the individual giveaway program, please fill out the information on the Exhibitor Application Form. Drawings for individual prizes and the grand prize will be held on the last day of the program. Space Selection Exhibitors must complete the Exhibitor Application Form and return with full payment. Exhibitors will be sent a confirmation letter and will be contacted to confirm logistics. Space assignments will be made on a first-come, first-serve basis, based on the date of receipt of the application and fees. NAEA will make every effort to assign requested booth spaces, however, specific booth assignments are not guaranteed. (The floor plan, shipping information and order forms for exhibitor services will be provided at a later date. Exhibitors will have the opportunity to request their top three booth spaces once the floor plan is available.) Important Dates Space is limited! Don’t miss out—reserve space for your company by signing up immediately! July 5, 2013: Deadline to be included in the conference program and literature July 7, 2013: Deadline to make hotel reservations to secure the NAEA room rate July 22, 2013: Deadline to receive pre-registration list Cancellation All requests for cancellation must be received in writing. Cancellation Deadlines May 31, 2013 Full refund, a $100 processing fee will be charged. June 3-June 28, 2013 50% refund After June 28, 2013 No refund Exhibit Booth Fee The fee for a standard size booth is $975/space until May 24, 2013. After that date, the rate increases to $1,155/space. (See application for further details.)
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Exhibitor & Sponsor Prospectus

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