Exhibitor & Sponsor Prospectus

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5 Hotel Information All events will take place at the Cosmopolitan of Las Vegas. THE COSMOPOLITAN OF LAS VEGAS 3708 Las Vegas Blvd South, Las Vegas, NV 89109 702-698-7575 / 855-435-0005 Click here for online reservations, click attendee and proceed. Or call 855-435-0005 to reserve by phone. To receive the conference discount use the code SNAEA3. Room rates are $159 for the evenings of Friday, August 2 and Saturday, August 3 and $139 between August 4 and August 8 (single or double plus tax per night) for program participants. Reservations must be made by Sunday, July 7, 2013. After July 8, reservations will be accepted on a space-available basis only and the rate is no longer guaranteed. A deposit of the first night room and tax will be charged to your credit card immediately. If you need to cancel, please do so 48 hours prior to arrival for a full refund of the first night room and tax. Reservations cancelled within 48 hours of arrival are subject to a penalty of the first night room and tax. Web reservation address: https://resweb.passkey.com/go/NAEA13 Exhibit Booth Staffing The exhibit hall will remain open from 7:00 am – 5:30 pm on Sunday and Monday, and from 7:00 am – 3:00 pm on Tuesday. We strongly recommend that exhibitors staff their booths during all “high-traffic” times including breakfast, the opening reception and all breaks. Exhibitors and exhibit booths are required to remain until the 3:00 pm breakdown time listed on the schedule.
6 Rules and Regulations Use of Exhibit Booth Space 1. All activity (including solicitations, flyers, and display signs) must be confined to the limits of the exhibit space purchased and assigned. No exhibitor shall assign, sublet or share the whole or any part of the space allotted without the consent of NAEA management. Exhibitor must keep exhibit open and staffed at all “high-traffic” times during show hours. Exhibitor expressly agrees to do all installation and dismantling of exhibits during designated hours. No exhibit shall be dismantled before the official closing time on Tuesday at 3:00 pm. 2. All exhibits must be displays, which fit in the space provided and cannot exceed the height of the 8' backdrop. Display units may not obstruct exhibit space to the right or left of the booth. Corner exhibits cannot obstruct the aisles. If there are multiple parts to the display, these must not exceed the depth of the booth or project beyond the space allotted. No part of an exhibit and no signs should be taped, nailed, or otherwise affixed to walls, doors, etc., in a way that might cause defacement. Damage from failure to observe this notice is payable by the exhibitor. 3. Flammable fluids, substances or materials, the use of which is in violation of city, county, or state laws or regulations, may not be used in any booth. 4. Advertising, canvassing, solicitation of business, and conference programs in the interest of business, etc., are not permitted except by firms that have engaged space to exhibit and then only in the exhibit space assigned or within special session program presentations. 5. All exhibits must serve the interests of members of NAEA and shall be operated in a way that will not detract from other exhibits or the conference as a whole. NAEA also reserves the right to require the withdrawal of any exhibit, which exhibit management believes to be injurious to the purpose of the organization. The appropriateness of an exhibit includes persons, things, conduct, printed materials being distributed, or anything that the exhibit management deems to be objectionable to the exhibition or NAEA. 6. The exhibitor assumes full responsibility for complying with local city and state laws regarding sales tax; and regulations concerning fire, safety, electrical wiring, and health standards. 7. Exhibitors or their representatives who fail to observe these conditions of contract or who, in the opinion of NAEA, conduct themselves unethically, may be dismissed from the exhibit hall without refund or appeal for redress.
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Exhibitor & Sponsor Prospectus

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