9 February 2013 - Australian Endurance Riders Association

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7. RATIFICATION OF ON-LINE DECISIONS 7.1 The following motion was put in the on-line forum: Motion 01/02/13 That the request from Emma Holland/Pegasus Endurance be discussed at the SMC meeting to be held on Saturday 9 th February at Caroline Springs. Moved: B Cuthbertson Seconded: S Reid Carried 8. CORRESPONDENCE 8.1 Correspondence Inwards 8.1.1 AERA: Requesting name of State Vet for 2013 Tom Quilty Gold Cup. Motion 04/02/13 that Helen Spencer be approached to act as nominated State Vet at TQ Moved; S Little Seconded: J Woods Carried 8.1.2 Emma Holland/Pegasus Endurance: re reconsideration to run an AERA (80k ride) component in conjunction with their FEI ride. 8.1.3 Rachael McCormack: re resignation from SMC 8.1.4 Jessica Dastani re Kilmore ride 8.1.5 Jan Scholes: thank you letter 8.1.6 Sherry Lowe: re; information/article from state for TQ Magazine 8.1.7 Emma Holland/Pegasus re Kilmore ride 8.1.8 Jenny Moncur; re apology 8.1.9 Kylie Hutcheons re apology 8.1.10 Kerri Kingston 8.1.11 Susan Gill 8.1.12 Melinda Stevens; re other VERA member 8.1.13 AERA re EA Agreemant 8.1.14 Emma Holland re Ride Staffing 8.1.15 Melissa Cawthorn re VERA presentations & AGM 8.2 Correspondence Outwards 8.2.1 Ann Jacobson re outstanding payment 8.2.2 Jenny Moncur re SMC request to have her Aussie Endurance listings moderated 8.2.3 Emma Holland/Pegasus Endurance re notification of cancellation of AERA Component of February ride. Motion: 05/03/13 that . all correspondence as listed be accepted Moved S Little Seconded: D Reeves Carried 9. REPORTS 9.1 President Verbal report, welcoming new members to the SMC and explained the process of the committee.
The SMC will be to focusing on how to encourage and gain volunteers to help at rides Motion 06/02/13that a letter of thanks be sent to outgoing Committee members. Moved: D Reeves Seconded: P Cooke Carried 9.2 Treasurer Peter is still settling into the role of Treasurer and is in the process of collecting paperwork from Katrina and changing signatures for bank accounts. There were accounts to be paid. Peter has paid them and will receive re- imbursement. ASAP Motion 07/02/13 that: Peter Cooke, Fiona Hodges, Sandy Little & David Reeves Be the 4 appointed signatures to the VERA Inc. Bendigo bank accounts Moved : P Wallace Seconded B Cuthbertson Carried 9.3 Membership Secretary Members are to be reminded that with the introduction of the AERASpace data program Memberships can no longer be paid at a ride. All memberships must be paid prior to your first ride so that your name & membership number are entered into the data base. No exceptions 9.4 Pointscore Registrar .Nil 9.5 Logbook Registrar As with the your membership all horses to be eligible to enter a ride must have t Logbook details registered into the AERASpace data base prior to the ride. You can not enter a ride if your horse/s details are not on the data base. To do this contact me. I have ordered logbooks and purchased the scanner to process details for the data base. 9.6 Calendar Co-ordinator/Insurance Insurance, nil Ride Calendar there are 11 rides so far plus 1 Dual Affiliated with SA & 2 possibilities 9.10 Asset Officer Nil 9.11 Honorary Vet Panel Nil 9.122 Ride Reports Nil 9.13 Horse Welfare
Page 1: VICTORIAN ENDURANCE RIDERS ASSOCIAT
Page 5: LATE BUSINESS 10.11 AGM/ Presentati

9 February 2013 - Australian Endurance Riders Association

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