Canadian Iris Society cis newsletter - e-clipse technologies inc.

5. Constitution Changes:
a) Quorum - It was discussed that to have a meeting quorum for the AGM, 50%
of Directors should be present plus a minimum of 1 CIS member (who is not a
Board member).
b) Number of Directors - The number of elected members to the Board per year is
to be decreased from 5 to 3, who may serve any number of terms provided they
are elected.
c) Length of Term - It was suggested this be removed as well as removing the
stipulation of not being allowed to serve consecutive terms.
d) Proxy Votes -Fine presently as is – no proxy for voting of directors, proxy voting
(by those living far away) perhaps to be considered for other issues as required.
e) Notice to Members: - The membership will receive a self-addressed return
‘insert’ with the next newsletter outlining the proposed changes to the
constitution. Members will be asked to vote on these proposed changes (to
accept or not) and will have an opportunity to submit comments/ideas re the CIS
on any matter of their choosing. Votes will be tallied. Failure to respond will be
interpreted as an affirmative vote for the changes.
MOTION: To accept changes re constitution
John Moons / Alan McMurtrie…................................................................... CARRIED
6. Publisher:
Ed presented a request for an honorarium-type payment to Vaughn Dragland as he
has published the CIS Newsletter for the past year free of charge. A $100 gift was decided
upon after discussion, with the possibility of revisiting this item again 1 year hence for a
further stipend.
MOTION: To present a $100 honorarium to Vaughn Dragland for his efforts with
the newsletter.
John Moons/ Nancy Kennedy......................................................................... CARRIED
7. Board Meetings:
The Board (after discussion) decided on future dates for 2010 Board Meetings as
follows – all to be held in the Library Room (2 nd floor) RBG from 1:30 to 4:00 p.m.
except as noted.
• Sunday, April 18
• Sunday, July 18
• Sunday, August 15 – combined AGM and Annual Plant Sale
– 10 a.m. to 3 p.m. Rooms 3&4.
• Sunday, October 17
• Sunday, January 16, 2011
8. Correspondence Nil
7. New Business Nil
9. Adjournment:
MOTION: To adjourn at 3:30 pm
Ann Granatier….............................................................................................. CARRIED
NEXT MEETING: April 18 @ 1:30 p.m. in the RBG Library
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Canadian Iris Society Newsletter