office depot, inc. - Division of Purchases and Supply ...

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Mandatory state contracts for corrugated boxes, minimum order amount $100 or 250 each. Labels, Pressure Sensitive Mandatory state contract, minimum order amount even carton lots. 3-Ring Binders, Plain and Printed Mandatory source Department of Corrections Pad Holders with Pads Mandatory source Department of Corrections Telephone Message Pads Mandatory source Department of Corrections Calculators Mandatory state contracts for desktop and scientific, minimum order amounts 1 unit. Writing Instruments Mandatory State Contract, ONLY Virginia Industries for the Blind (VIB) Pens are allowed. State Agencies have to obtain a waiver from VIB to purchase writing instruments. Computer Tapes Mandatory state contract Audio/Video Tapes and Audio/Visual Products and Services Mandatory and optional state contract, minimum order amount $100 Photographic Lamps Mandatory state contract, minimum order amount $50 Equipment like Reader/Printer, Mailing Machines, Dictation, and Paper Shredders Mandatory and optional state contracts Mopping Outfits Mandatory state contract, minimum order amount $250 Photographic Film Mandatory state contract, minimum order amount $50 Arts and Crafts Mandatory state contract, minimum order amount $50 Janitorial Products Mandatory source VDC PC Computer Hardware State contract through VITA PC Printers State contract through VITA PC Accessories State contract through VITA NOTE: State Agencies and Institution can request a waiver from the VCE, VIB, VDC or the contract office for the contracts listed above if the requirements of these contracts do not meet the needs of the agency. 8. MINIMUM ORDERS: Minimum orders will be $25.00 for FOB destination to ordering agency within the Commonwealth of Virginia. See Vendor Pages for specific charges on orders that are below the minimum order amount. SUSPENDED THROUGH JANUARY 16, 2011 - NO LONGER APPLICABLE 9. FINANCIAL WARRANTY: Contractor shall ensure that the prices, discounts, incentives, and other financial terms (collectively, the “financial deal”) applicable to purchases under this Contract is always at least as favorable to the purchaser as the financial deal that the Contractor or its affiliates make available to any public body in Virginia for the same good(s)/service(s) outside this Contract. Throughout the term of this Contract, if Contractor (or any affiliate) makes a better financial deal available to a public body in Virginia for any good(s)/service(s) available under this Contract, Contractor shall immediately notify DGS of the details and, at DGS’s option, sign an amendment to this Contract, so that an equivalent financial deal for the affected good(s)/service(s) is also available as an option under this 01/15/2013 Notice Of Contract Renewal: 6150402-13 OFFICE SUPPLIES AND TONER (Vendor: Office Depot) Page 4 of 48
Contract. Contractor may request exemption if the better financial deal was for a spot purchase, and DGS shall grant such request if DGS in good faith finds that the spot purchase involved special circumstances affecting cost that would make it unfair to apply an equivalent financial deal outside of that spot purchase. Upon DGS’s request (and annually on August 1), Contractor shall submit to DGS an affidavit certifying full compliance with this Section. The Contractor (and any affiliate) shall waive any contractual or other right that inhibits any public body in Virginia from disclosing to DGS or others the financial terms made available to the public body, and upon request from DGS, Contractor shall ensure that a signed confirmation of the waiver is provided to the public body and DGS. As used in this Section, an affiliate is any entity that controls, is controlled by, or is under common control with, the Contractor. (November 10, 2011) 10. OTHER REQUIREMENTS: REQUIREMENT DESCRIPTION OF PRODUCT REQUIREMENT OFFICE SUPPLIES Recycled Content Toner Cartridges Frill Rate Guarantee Virginia Catalog Contractor must identify in its full-line product catalog which of the products from its office supplies line are made from recycled materials. • No drill and fill rebuilt toner cartridges will be accepted. • MICR: All Laser cartridges shall be OEM. Cartridges that are filled with MICR ink must include an OEM cartridge which may be new or a non used cartridge, however the remainder of the part, material, components, and assets of the cartridge shall be new. The selected contractor(s) are required to maintain a 95.0% fill rate on the Full Line catalog. (Fill rate is defined as the total number of requisition lines filled/divided by the number of lines requested over a given period. The difference, therefore, would be items on back-order). Details of the pricing discounts are based on the discounts offered for product group along with other incentives offered as shown on the attached Discount Schedule for Office Supplies and Toner. Pricing: For all items that are part of the Contractor’s complete catalog, the contractor(s)'s index price should be provided with the agreed upon flat discount rate factored in to provide the Commonwealth of Virginia price for the product. Catalog Availability: A catalog and price list (and its revisions) are to be printed, warehoused, and distributed by the Contractor to the Commonwealth of Virginia Institutions, and public bodies. Mid-cycle inserts may be required to notify end-users of product additions or deletions. This information, including the Commonwealth of Virginia’s complete catalog of contract products shall also be available online. Contractors catalog, complete with Virginia pricing for each listed item under contract shall be available online. 01/15/2013 Notice Of Contract Renewal: 6150402-13 OFFICE SUPPLIES AND TONER (Vendor: Office Depot) TONER X X X X X X X Page 5 of 48
Page 1 and 2: COMMONWEALTH OF VIRGINIA DIVISION O
Page 3: INSTRUCTIONS 1. ORDERS: State Agenc
Page 7 and 8: the ability to accept these cards a
Page 9 and 10: is charged under this Contract, the
Page 11 and 12: 6150402-13 DISCOUNT SCHEDULE OFFICE
Page 13 and 14: Other Brands 69% Calendars, Planner
Page 15 and 16: Allsop 73% Balt Bush 54% Dome 73% E
Page 17 and 18: Smead TDK Verbatim House Brand 73%
Page 19 and 20: ACCO Oxford SJ Paper Smead 74% Othe
Page 21 and 22: Rubbermaid Safco Smead 73% Wilson J
Page 23 and 24: Tiffany Industries United Chair Oth
Page 25 and 26: Riverside Furniture Rohr Safco 54%
Page 27 and 28: Lesro Lifetime Maxon Riverside Furn
Page 29 and 30: Wall Rack Galaxy Other Brands 69% A
Page 31 and 32: Fellowes 73% Imation Labels, Label
Page 33 and 34: Other Brands 73% Quality park Other
Page 35 and 36: AT&T Panasonic Southwestern Bell Ot
Page 37 and 38: Wilson Jones Ampad Avery Boorum & P
Page 39 and 40: Scotch Stanley Tombow 74% Other Bra
Page 41 and 42: Sanford Staedtler Other Brands 89%
Page 43 and 44: Pens & Desk SuppliesPens»Pen/Penci
Page 45 and 46: Other Brands 64% Other Brands 64% S
Page 47 and 48: Quartet Safco 54% Other Brands 54%

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