DEPARTMENT OF DEFENSE - Comptroller
DEPARTMENT OF DEFENSE - Comptroller
DEPARTMENT OF DEFENSE - Comptroller
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Overall Material Weaknesses<br />
Title and Description<br />
1. Ending Balance Adjustments at<br />
Defense Finance and Accounting<br />
Service. The Defense Finance and<br />
Accounting Service has resolved issues<br />
where adequate documentation did not<br />
always exist to support adjustments used<br />
to reconcile general ledger data to<br />
budgetary data.<br />
(Defense Finance and Accounting<br />
Service)<br />
First Reported: FY 2003<br />
2. Accounts Receivable<br />
Noncompliance at Defense Finance and<br />
Accounting Service. The Defense<br />
Finance and Accounting Service has<br />
resolved issues where policies for<br />
recording, reporting, collecting, and<br />
reconciling accounts receivables from<br />
public and government sources were not<br />
always followed.<br />
(Defense Finance and Accounting<br />
Service)<br />
First Reported: FY 2003<br />
3. Foreign Military Sales Authority.<br />
Lack of controls to accurately reconcile<br />
obligation of the foreign military sales<br />
with budgetary authority.<br />
(Department of the Air Force)<br />
First Reported: FY 2006<br />
Department of Defense Agency Financial Report 2007<br />
Table 3b. Section 2 Overall Material Weaknesses<br />
Major Corrective Action(s)<br />
A sample of the actions is presented.<br />
- Built crosswalks from the legacy line of<br />
accounting to the standard fiscal code to the<br />
Defense Departmental Reporting System-<br />
Budgetary.<br />
- Implemented and validated a crosswalk<br />
process to map transactions to the appropriate<br />
general ledger accounts.<br />
- Activated the Defense Departmental<br />
Reporting System-Budgetary.<br />
- Implemented the Defense Departmental<br />
Reporting System-Budgetary.<br />
- Reported exclusively through the Defense<br />
Departmental Reporting System-Budgetary.<br />
- Validated that the weakness is corrected<br />
through comparing balances.<br />
Completed<br />
- Monitored monthly and performed quarterly<br />
reconciliation.<br />
- Conducted random review of compliance to<br />
policy and procedures.<br />
- Published standard accounts receivable<br />
operating procedures for Department.<br />
- Validated the accounting events in the<br />
accounting systems.<br />
- Provided assertion that accounts receivables<br />
are ready for audit and validate that the<br />
weakness is corrected.<br />
- Validated that the weakness is corrected<br />
through the Defense Finance and Accounting<br />
Service internal review.<br />
Completed<br />
Status Date<br />
as Reported<br />
in FY06<br />
18<br />
Status Date<br />
as Reported in<br />
FY07<br />
Completed Completed<br />
Completed Completed<br />
Completed Completed<br />
1st Qtr 07 Completed<br />
2nd Qtr 07 Completed<br />
3rd Qtr 07 Completed<br />
Completed Completed<br />
Completed Completed<br />
Completed Completed<br />
2nd Qtr 07 Completed<br />
4th Qtr 07 Completed<br />
4th Qtr 07 Completed<br />
- Identified scope of project. Completed Completed<br />
- Establish a milestone schedule of<br />
requirements.<br />
- Implement changes recommended by the<br />
working group.<br />
- Validate that the weakness is corrected.<br />
Consolidated into Overall Material Weakness<br />
#19, Department of Defense Financial<br />
- 1st Qtr 08<br />
1st Qtr 08 2nd Qtr 08<br />
1st Qtr 08 3rd Qtr 08
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