March 2011 Monthly Report - Eng - Frp2.org

Sharea‟, who work at the SG‟s office. More analysis was conducted of all the information included in the
previous reports addressing higher education in Jordan, and a first data request was prepared and submitted
to MOHESR.
Activity 5: Audit Bureau Partnership
Component Lead Mr. Osama Al-Azzam and International Budget Advisor Dr. Regis Chapman continued
scheduling and making arrangements for the Performance Audit Study Tour scheduled for Washington, DC
and Richmond, Virginia, April 27 - May 6. The Study Tour will engage seven Jordan Audit Bureau
professionals in twelve meetings that examine successful approaches to planning, managing, and executing
performance audits by US federal and state independent or legislatively affiliated audit institutions. The tour
will build capacity for the Audit Bureau‟s new responsibilities for performance auditing and build the
foundation necessary for Component B technical assistance to the Audit Bureau through October 2011.
Under Component F (GFMIS), the project team in March continued supporting the pilot sites as four of
them were starting to use the GFMIS as the primary system. The team has provided different types of
support for the six pilot sites as they were assisting the end users with entering transactions, resolving
problems, creating any requested reports and conducting some training courses based on the end users‟
needs. The team also helped the end users of the two remaining pilot sites to do the daily reconciliation
activities between the GFMIS and the legacy system to ensure that all results are consistent between the two
systems before shifting to the GFMIS as primary in April. The team continues the planning for the rollout
phase as it is expected to start May 1, 2011.
Activity 6: Functional Team Activities
In March four of the six pilot sites switched to the GFMIS as primary system, and the team was worked to
solve all the problems that appeared after this switch. At the same time, the team continued supporting the
remaining two sites by comparing the GFMIS results with the legacy systems. The team also uploaded all
bank files and finalized bank reconciliations; requested the financial ceilings through the system and entered
the transferred cash on the system; posted accounting entries and consolidated the budget with the General
Ledger system. In April, the two remaining pilot sites will switch the GFMIS into primary.
Activity 7: Technical Team Activities
The Technical Team continued supporting the pilot sites by updating the reports of the GFMIS based on
users‟ comments, providing hardware and software support, installing PCs and printers for the four sites
which started to use the system as front office. The team handled 21 requests and changes, and 38 incidents
through the service desk. The hardware that has been distributed during March is as follows:
Site # of PCs Deployed # of Dot Matrix Printers # of Laser Printers
Ministry of Finance 32 8 0
Ministry of Education 40 5 1
Department of
Government Buildings
20 4 0
Activity 8: Change Management Team Activities
During the month the communication team was preparing official correspondences for the rollout launch.
Meanwhile, the number of website visitors reached 1403 from 33 different countries during the month.
Some of the end users will be trained again on the GFMIS, so the training team has coordinated with three
financial managers and visited them to determine the end users‟ training needs; accordingly they have
agreed to train 34 users from different departments in on-the-job training. It is expected to complete in April.
USAID-funded Fiscal Reform II Project Monthly Report March 2011 3