Warehouse Sample Contract No. - Grain Inspection, Packers ...

B. The Agency will:
1. Provide specific inspection services in accordance with the provisions of the Act and the regulations and
instructions, thereunder, which relate to the warehouseman’s sample-lot inspection service. (See section 8 and
11 of the Act, sections 800.75(c), 800.161, 800.171, 800.174(a) (2), 800.185, and 800.186 of the regulations,
and FGIS Directive 9180.36.)
2. Provide such personnel, equipment and resources as may be needed for the conduct of the warehouseman’s
sample-lot inspection service and maintain such records as FGIS may require. (See regulation 800.155(b).)
3. Handle requests for service under the program without delay and without discrimination.
(See regulation 800.155(b).)
4. Upon request of an applicant, test the diverter-type mechanical sampling equipment for use in obtaining official
samples under this contract.
5. Instruct each warehouseman sampler how to (a) obtain representative samples by using approved diverter-type
mechanical samplers and (b) complete the sampling ticket.
6. Furnish instructional material and sampling tickets and, upon request of the warehouse, furnish shipping
materials for use by warehouse samplers.
7. Recommend approval or denial of application for licenses.
8. Promptly certificate the results of inspections for warehouseman samples and, when requested, promptly
furnish such information by telephone, facsimile or electronically (email). (A “Submitted Sample” certificate
shall be issued if the sample is not received in accordance with section 5, Procedures for Warehouseman
Samplers, FGIS Directive 9180.36.)
9. Schedule and perform a minimum of two review visits per year to each sampling site to determine whether the
diverter-type mechanical sampler is operating in an approved manner. Make a written report summarizing the
results of the review and make the reports available to the field office upon request.
10. Bill the warehouse (in accordance with published schedule of fees and charges) for services
performed under items 4, 5, 6, 8, and 9.
C. The Warehouse will:
1. Install a diverter-type mechanical sampler (including a secondary sampler with an approved divider where
needed to reduce the initial samples to representative portions of approximately 2,500 grams or 2 ½ quarts) for
use in obtaining official samples under this contract; arrange with the agency for testing the sampling
equipment; and, after approval assume responsibility for maintaining the authorized diverter-type mechanical
sampler for use by licensed warehouse samplers in obtaining official samples under this contract.
2. Promptly notify the agency of changes or proposed changes (including significant repairs or alterations) in the
mechanical sampling equipment or in the operation at the elevator or warehouse which could affect the flow of
grain to or through the mechanical sampling equipment.
3. Provide for handling samples as submitted samples in the event the samples are not obtained in accordance
with section 5, Procedures for Warehouseman Samples, FGIS Directive 9180.36.
4. Arrange with the agency and the field office for instructing and licensing of sampler-employee(s) to obtain
official samples under this contract.
5. Provide for and permit only competent licensed samplers employed by him/her to obtain, handle and prepare
official samples for submission to the agency.