Exhibitor Prospectus - International Lactation Consultant Association

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Join Us in Australia! Reach Hundreds of Lactation Professionals at ILCA’s Annual Conference The International Lactation Consultant Association invites you to exhibit at its 2013 Conference and Annual Meeting in Melbourne, Australia. We expect up to 900 lactation consultants, midwives, child health nurses, physicians, breastfeeding counsellors, researchers, pharmacists, nurses, doulas and other health professionals from around the world will attend this Conference. They are highly educated lactation professionals who have influence with expectant and new parents and healthcare organizations. This is your opportunity to ensure that these professionals become knowledgeable about your products and services. Reserve Today! Reserve your booth space early to ensure high visibility of your products and services. Exhibit space will be assigned on a firstcome, first-served basis and every effort will be made to accommodate your booth preference. Exhibitors who reserve space by 1 June 2013 will be listed in the Final Program. Exhibitor requests received after 1 June 2013 will be accepted as space allows and will not be listed in the Final Program. For placement purposes, requests will be considered only when accompanied by credit card information or when full payment has been received. Be sure to book early, as space is limited, and we do fill up quickly! Trade Exhibitor (Booth) – AUD$1950 / US$2030 ➤ One 3m x 3m trade booth with white infill panels and aluminum frame, 2.4m high ➤ One fascia sign with company name per open side (corner stands receive 2 signs) ➤ 2x70w metal Halide Enviro lights per 9m stand (power included; any additional power needed should be purchased directly through Harry the Hirer) * Note: Any furniture needed should be ordered directly through Harry the Hirer. Trade Exhibitor (Table) – AUD$650 / US$680 Available to non-profit organisations or small businesses (5 or fewer employees) only ➤ 1 x 180cm x 75cm poly table ➤ 1 x 3m x 2.1m white poly cloth ➤ 1 x 5.5m pleated white skirt (including clips) ➤ 2 black padded conference chairs All exhibitors will receive: ➤ Contact with international leaders in breastfeeding over 3 full days. ➤ Complimentary electronic delegate list in Excel format (includes only those delegates who gave permission). ➤ Complimentary company/organisation listing in the Final Program. ➤ Complimentary catering for 2 per space and 1 for non-profits or small businesses. ➤ QR codes provided on name badges to capture delegate information seamlessly. ➤ 15% discount on all full conference registrations purchased. All exhibitor representatives will receive a name tag with exhibitor ribbon to permit entrance to the Exhibit Hall. On exhibition days, exhibitors may enter the Exhibit Hall one-half hour before opening and exhibitor badges must be worn for entry. Registration of additional company representatives is available to exhibitors for additional fees. Melbourne Convention & Exhibition Centre Australia is home to breathtaking landscapes, native plants and animals, and laid-back locales, setting it far apart from anywhere else in the world. Melbourne is an exciting city to explore with its modern architecture and design as well as its unique history. Melbourne boasts innovative cuisine, galleries, theatres, museums, boutiques, fashion houses, cafés and bars. The Melbourne Convention and Exhibition Centre (MCEC) is Australia’s most versatile convention and exhibition centre. The MCEC is located in the heart of the new South Wharf which features one of the most beautiful waterside views in Melbourne. It is set in the centre of art, entertainment, culture and food. Additional information about MCEC and parking can be found at http://www. mcec.com.au/. Venue – Dimensions Snap Shot Venue Exhibition Area – Bays 13 & 14 ➤ Ceiling Height: 18m ➤ Clear Hanging Height: 11.5m All vehicles entering the Melbourne Exhibition Centre Loading Dock will receive a 30 minute unloading permit. The MCEC Loading Dock is accessible via Normanby Road, Southbank. Load time is limited to 30 minutes and is strictly enforced by parking inspectors. Written approval from the venue is required to bring in any heavy or vibrating equipment that might cause damage to the floor or any part of the Centre. MCEC Operations Manual/via MCEC weblink: www.mcec.com.au/ plan-an-event/downloads/ Pages 10-15. 2
Melbourne Convention and Exhibition Centre Manuals & Service Order Forms MCEC Operations Manual – essential reading for those with custom builds/raw space stands. MCEC Exhibitor Services Kit: Section 1: Overview and Service Information – essential reading. Section 2: MCEC Service Order Forms can be found in Section 2: pages 50-84 MCEC Exhibitor Services Kit. To access both documents please visit the MCEC weblink: www.mcec.com.au/plan-an-event/downloads/. Please familiarise yourself with all rules and regulations prior to entering the venue. Failure to do so may lead to disappointment, exclusion and/or additional costs. Custom Crew Team MCEC Induction – Required prior to entry to the venue To gain entry to the Loading Dock to build an exhibitor’s display, all contract crew staff must complete both the MCEC Induction and the Brookfield Multiplex Induction. Both can be completed online at: http://www.mcec.com.au/Organise/Operations-Info/Site-Induction.html. Transportation & Logistics 1. Own Arrangements Courier – using your own courier This option is ONLY available on Thursday, 25 July from 0800-1500. This option allows you to use your own courier, whereby you are responsible for organising all transport, handling, and receiving arrangements for your display items for the move in/out phases from door to door. Your company representative must be in attendance onsite to take receipt of your goods and transfer the goods from the loading dock to your stand. Your courier (or company representative signing for your goods) must deliver all goods directly to your stand as venue staff do not assist with the transferring or handling of items from the loading dock to your stand. Deliveries made in the absence of an authorised exhibitor company representative will be turned away. No responsibility can be taken for goods that are left on your stand unaccompanied. To ensure correct delivery to your stand, you will be provided with an MCEC Exhibitor Delivery Label to put on boxes in advance and will need to ensure a representative is present to receive and sign for goods. Neither the Melbourne Convention & Exhibition Centre nor Harry the Hirer will sign off on possession of goods on behalf of exhibitors and clients. Preliminary Exhibit Hall Hours (hours subject to change – and will be posted at the entrance to the Exhibit Hall) Move-In Thursday, 25 July.................................................. 0800-1500 Mandatory Advertising Policy compliance walk-through by ILCA Board of Directors begins at 1530 Exhibit Hall Hours Thursday, 25 July...................................................1700-2000 President’s Social and Opening Reception Friday, 26 July...................................................... 0900-1600 Morning and afternoon tea in Exhibit Hall Lunch in Exhibit Hall Saturday, 27 July.................................................. 0900-1600 Poster presentations and morning tea in Exhibit Hall Lunch in Exhibit Hall Afternoon tea in Exhibit Hall Sunday, 28 July..................................................... 0900-1530 Morning and afternoon tea in Exhibit Hall Lunch in Exhibit Hall Move-Out Sunday, 28 July...................................................... 1600-2100 (section continues on next page) 3
Page 1: International Lactation Consultant
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Page 9 and 10: G. In consideration of ILCA’s acc
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Exhibitor Prospectus - International Lactation Consultant Association

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