PURCHASING DEPARTMENT - JacksonGov.org

Jackson County Missouri Invitation to Bid No. 2-08
Page 15 of 22
SPECIFICATIONS
Scope of Services:
Jackson County, Missouri is seeking bids for a Twenty-Four (24) Month Term and Supply Contract for the furnishing of HEAVY
EQUIPMENT: MAINTENANCE, PARTS, & REPAIR SERVICES for use by Various Departments including the Road &
Bridge Division of the Public Works Department. This Term & Supply Contract will be effective for Twenty-Four (24) Months
with two (2) 12-month options to extend. The services performed under this Contract will be “As Needed.”
Jackson County, Missouri intends to make multiple awards on this Contract to serve Various Departments located within Jackson
County, Missouri.
Parts to be ordered or Equipment to be serviced: Heavy Equipment owned by Jackson County, Missouri.
During the term of this Contract, the Successful Contractor shall agree to add new equipment at bid prices and deleted obsolete
equipment upon notification of the County.
The County to arrange equipment delivery and/or towing to Successful Contractors’ Location. Jackson County reserves the right to
utilize either (a) County contracted vendors for towing, or (b) the Successful Contractor’s towing service.
Jackson County to arrange for pickup of parts unless provisions for delivery are made with the Successful Contractor.
Jackson County to arrange for pickup of equipment upon completion of service.
Ordering from this Contract: Purchase Orders are issued on an “As Needed” basis when services are required. Blanket Purchase
Orders covering a specific time period or for a specific dollar amount may be issued for convenient purposes. A Jackson County
Purchase Order or Blanket Purchase Order, issued by the Purchasing Department must be in place with the Successful Contractor
before services can be performed.
Invoicing and Payment: A fully itemized invoice will be submitted to the respective County Department. All invoices must contain a
complete itemized detail of repairs, parts or materials used, labor hours and hourly rate, license plate (or unit) number, odometer and
hour readings when completed. Labor rates on each service will be separated and listed on the invoice. Final payment will be made
only after delivery of the equipment and completion of the final acceptance inspection.
Stop Work Order: The County reserves the right to order all work stop (cease) on a work order, if necessary. At such time a cease
work order is issued, the County will be obligated only for work performed up to the issuance of the stop work order, and only if the
work was approved prior to the time the cease work order was issued.
Price Increases: Price increases on labor and repair rates will be accepted during the term of the contract only under the following
circumstances: 1) price increases apply to the general public; 2) are stated in writing, with back up documentation, by the Successful
Contractor to the Purchasing Department. Percentages of Markup on Parts shall remain firm during the term of this Contract.
Fuel Surcharge: No Fuel Surcharges allowed during the term of this contract. The Successful Contractor(s) will not bill Jackson
County for any fuel surcharges throughout the term of this contract and any its extensions.
Requirements and Responsibilities of Successful Contractor:
Requirements/Qualifications:
Successful Contractor shall be an established, fully operated repair facility regularly engaged in the business of providing maintenance
and repair services for a minimum of five (5) consecutive years within the last seven (7) years.
Successful Contractor shall have a facility equipped with all tools, equipment and supplies necessary for servicing and repairing the
equipment referenced herein.