Minutes - California K-12 High Speed Network

Executive Management
Team Meeting
Meeting Minutes
January 21, 2005
San Diego, CA
In attendance (members and guests):
• Don McNelis, Butte COE
• Russ Selken, Butte COE
• John Ittelson, CSU Monterey Bay
• Debby Pearson, Imperial COE
• John Anderson, Imperial COE
• Todd Finnell, Imperial COE
• Barbara Starr, Mendocino COE
• Dave Johnston, Mendocino COE
• Paul Tichinin, Mendocino COE
• Sheila Bua, School Services of California
• Ron Bennett, School Services of California
• Marcie Bober, San Diego State University
• Teri Sanders, Imperial COE
• Alan Phillips, Imperial COE
Welcome and Introductions
John D. Anderson called the meeting to order at 9:00 a.m. Introductions were conducted.
Tour of Facility
The tour was not conducted due to lack of SDCOE staff availability.
Approval of December Minutes
Minutes were approved by consensus.
Application Coordination Committee Report
Barbara Starr presented with John Ittelson. An update of recent ACC activity was reviewed.
The PMT will be bringing a recommended roster of permanent ACC members to the February 25
EMT meeting for approval.
John I. explained the issues and priorities discussed by the interim ACC.
Barbara outlined criteria for the Demonstration Sites as discussed at the ACC meeting.

Barbara presented a request by CISC to have four (4) official members of the permanent ACC. A
discussion regarding ACC membership ensued.
John I. reviewed the current membership model as approved by EMT. The EMT reinforced their
responsibility to appoint members in order to achieve the necessary and appropriate balance of
committee membership.
Ron suggested that CISC have an official member chosen by the EMT from a roster of official
CISC nominations. CISC could submit the names of 3 or 4 individuals they would like to have on
the committee, from which the EMT appoints one (1).
The model was discussed and approved by consensus as the model to be used for all important
stakeholder groups.
Paul suggested EMT go ahead and solicit nominations from the Small School Districts
Association, CISC, ACSA, and IHE and appoint an official member from each. The EMT discussed
and agreed by consensus. John and Barbara will contact other groups after discussing with
CISC.
The group discussed the importance of each member of the ACC having clear expectation and a
process to communicate within their regions and stakeholder groups. John and Barbara will
draft a process and distribute to EMT electronically for discussion. The process will include
minimum expectations of a member regarding communications to the groups or regions they
represent.
Ron suggested a map of CA to facilitate finding a person’s “local representative” on the ACC.
Todd will task staff to develop.
Ron inquired about term of service for ACC members. EMT agreed membership terms are to be
for 2 years, beginning July 1 of 2005. Barbara and John will draft specific language to outline
the protocols regarding membership terms.
Todd emphasized the importance of the ACC’s work in the next few months.
Network Implementation Committee Report
Russ provided an update of the recent NIC meeting.
The MOU with NIC members was discussed and accepted by members of the NIC. Russ will be
getting the MOUs signed and work with NIC members to fulfill their obligations.
Russ updated other items, to include Erate letters of agency, Round 2 Reimbursements,
regional meetings, CTF and Erate.
Staffing Update
Todd introduced Teri Sanders as the new Director of K-12 Outreach for the K12HSN. He
highlighted her background as a teacher, district CBO, and attorney.
Teri’s primary role will be the management and execution of the Communication Plan for the
K12HSN.

Erate Project Report
Russ discussed his conversation with the CDE regarding the K12HSN’s ability to support Erate at
the statewide level. The EMT discussed the benefits of working in support of the CDE on this
effort. Russ and Todd will work with the CDE to develop a detailed plan.
The group felt it important to have some level of financial support from the CDE.
Video Project Report
Alan reviewed two documents with the EMT and provided an update on recent activity. The
group discussed the vision for videoconferencing support by the K12HSN.
Alan and Todd will develop a detailed implementation plan and bring back to the EMT in
February. Various funding models for one-time and ongoing costs will be evaluated.
Last Mile Grant Project Report
Dave reviewed the draft process document in detail. The EMT discussed the process and agreed
to proceed as outlined with minor changes being made by the PMT.
Leadership Project Report
Todd updated the group on the current status of the project. Todd will be drafting a working
document to be reviewed with Glen from CCSESA. The EMT discussed and agreed the
Leadership Project should be managed by the K12HSN in coordination with CCSESA.
Coordination Liaison Reports
Barbara discussed her efforts with CTAP to provide language for CTAP regions to include in
their Regional Plans to be submitted to the CDE.
No other reports were given.
Program Review (Audit) Report
Sheila reviewed the MGT report outline with the EMT. There was discussion around several of
the items. MGT will be presenting the Final Report to EMT on February 25. The draft report will
be available February 8. It will be made available to CENIC with the agreement they are to
provide specific written responses to any findings within 1 week of receipt of draft report. The
draft report will also be provided to the Legislative Analyst’s Office, Department of Finance,
and the legislative staff.
Evaluation Report
Marcie and Debby provided a brief update on evaluation efforts.
They discussed their work in developing Case Studies and are working with the ACC to
coordinate efforts around the Demonstration Sites being identified.
Debby will contact Sheila to discuss the Status Report and how best to coordinate.
Legislative/Policy Report
The group reviewed the document provided by Sue Burr.

Williams Settlement Tools Project (TTSC)
Paul provided an update on the TTSC efforts underway to utilize technology in support of the
Williams Settlement. He will be presenting to CCSESA on January 25.
CCSESA Conference Presentation
The K12HSN has a “Critical Issues” session scheduled for Saturday of the March CCSESA
Conference. Paul, Don, John, and Todd will meet to discuss the format of the presentation.
Information Items
Todd provided an update on the January 14 meeting with CENIC.
John A. provided an update on his January 14 meeting with Jack O’Connell’s Technology
Leadership group in Lemon Grove.
Todd reviewed the Dates to Know document with the EMT.
Todd reviewed the CCSESA January Report with the EMT.
Todd reviewed the Management Listserv Membership document with the EMT.
Future Meeting Dates
February 25 - Sacramento
March 18 - Imperial
April 22 - Sacramento
May 20 – San Diego
June 24 - Sacramento
Next Meeting
Next meeting of the EMT is February 25, 2005 in Sacramento. Major agenda items will include:
1. MGT’s presentation of the Final Audit Report
2. 2004-2005 Budget Review
3. Evaluation
Adjourn
The meeting adjourned at 1:55 p.m. by the Chair