Sigma Gamma Rho Sorority, Inc. SORORITY MEMBERS
Sigma Gamma Rho Sorority, Inc. SORORITY MEMBERS
Sigma Gamma Rho Sorority, Inc. SORORITY MEMBERS
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<strong>Sigma</strong> <strong>Gamma</strong> <strong>Rho</strong> <strong>Sorority</strong>, <strong>Inc</strong>.<br />
1000 Southhill Drive, Suite 200<br />
Cary, NC 27513-8630<br />
Office: Toll-Free (888) SGR-1922 • Local (919) 678-9720 • Fax: 919.678.9721 ● www.sgrho1922.org<br />
2009-2010<br />
International Remittance of Funds Policies & Procedures<br />
<strong>SORORITY</strong> <strong>MEMBERS</strong><br />
Remittance Submission<br />
1. The chapter shall use the International Remittance Form (2 pages) to remit all individual and chapter obligations to the<br />
International organization. Only ONE chapter type should be submitted per remittance.<br />
2. The Chapter Basileus and Chapter Grammateus/Tamiochus shall sign the Remittance Form to authenticate the<br />
remittance for the chapter and/or individuals in the chapter. Personal or chapter checks are not accepted at ICHQ.<br />
3. Only Members-At-Large, International Members and Regional Undergraduates are permitted to remit individual payments<br />
directly to the International Headquarters. Members-At-Large and International Members must submit a copy of your<br />
degree and forms with the initial assessment.<br />
4. Only the International Remittance Form (2 pages) will be accepted for remittance of funds; any other form submitted will<br />
be returned.<br />
5. Typed forms are expected; handwritten forms will be returned if they are not legible.<br />
6. Outdated forms will be returned unprocessed. All current forms are available online at www.sgrho1922.org under<br />
the Sorors Only section. A username and password is required to access this page, please contact Webmaster if<br />
one is needed.<br />
7. All balance due or monies owed for 2008-2009 must be cleared or chapters could be subject to suspension.<br />
Remittance Deadlines<br />
The chapter shall remit all individual and chapter obligations to the International Headquarters by July 1 st with a 90-day grace<br />
period. Remittance forms received (not postmarked) after the September 30, 2009 grace period will be levied late fees.<br />
ICHQ remittance processing will take approximately 10 business days and during peak times, up to 30 days to post upon<br />
receipt. Peak months are February, July, September and October.<br />
Chapter Obligations – Boule Tax - Due annually<br />
Chapter Obligations – National Headquarters Tax<br />
Undergraduates $25.00 10 or less $70<br />
Alumnae 11 to 20 $100.00<br />
Less Than 25 Members $50.00 21 to 30 $125.00<br />
25 Members or More $100.00 31 or more $150.00<br />
The Boule Tax for Alumnae is based on the number of<br />
active members reported the previous sorority year.<br />
The National Headquarters Tax is for Alumnae Chapters only<br />
and is based on the number of active members reported the<br />
previous sorority year. If a chapter was not financial in the<br />
previous year, then no HQ tax is to be paid.<br />
Other Chapter Fees (refer to Appendix A)<br />
Chapter Late Fee $10.00 Chapters failing to pay chapter obligations by the end of the grace period shall be<br />
fined $10 late fee(s).<br />
Chapter Report including the $50.00 Reports must be received (not postmarked) at ICHQ by July 15 th .<br />
financial report Late Fine<br />
IRS Form 990 N Late Fine $50.00 Reports must be received (not postmarked) at ICHQ by July 15 th .<br />
2 Consecutive Boules missed $50.00 Chapters not represented at two consecutive Boules shall be fined.<br />
Chapter Reactivation Graduate $45.00<br />
Undergraduate $25.00<br />
Chapter Charters New charters - $25.00<br />
Duplicate charters - $50.00<br />
International Individual Obligations<br />
Membership Type Insurance<br />
2009-2010<br />
Head tax<br />
International<br />
Surcharge<br />
NEF<br />
SPEAR<br />
*Life Member $50.00 - $5.00 $5.00<br />
*International Life $50.00 - $175.00 $5.00 $5.00<br />
Member<br />
Alumnae $50.00 $150.00 $5.00 $5.00<br />
International $50.00 $150.00 $175.00 $5.00 $5.00<br />
Member<br />
Member-At-Large $50.00 $150.00 $5.00 $5.00<br />
Undergraduate $50.00 $70.00 - -<br />
Regional<br />
$50.00 $70.00 - -<br />
Undergraduate<br />
*Only fully paid Life Members are exempt from Head tax.<br />
NEF - Only Alumnae Sorors remit to NEF. Remit NEF<br />
obligations directly to NEF: Lora J. Vann, Treasurer,<br />
and Box 18616, Indianapolis, IN 46218<br />
SPEAR - Only Alumnae Sorors remit to SPEAR.<br />
Remit SPEAR obligations directly to SPEAR<br />
FOUNDATION at PO Box 335688, North Las Vegas,<br />
NV 89033. SPEAR Remittance due July 1, 2009.<br />
Updated March 2009<br />
1
Other Individual Fees (These fees are only remitted if necessary)<br />
Transfer Fee $5.00 The transfer fee is remitted by Sorors who transfer from one chapter to another, transfer<br />
from Undergraduate chapter to an Alumnae chapter, or with any other change in<br />
membership type.<br />
Late Fee $20.00 Sorors who were active the previous sorority year but did not remit assessments by the end<br />
of the grace period pay a late fee $20.00. $10.00 is forwarded to Headquarters and the<br />
chapter retains $10.00.<br />
Reinstatement Fee $30.00 Sorors who were not active the previous sorority year pay a reinstatement fee of $30.00.<br />
Reinstatement fee includes late fee. $20.00 is forwarded to Headquarters and the<br />
chapter retains $10.00.<br />
One Time Headquarters Building Assessment (Separate Money Order should be made payable to Seven Pearls Foundation)<br />
+Alumnae<br />
+Undergraduate<br />
$100.00<br />
$50.00<br />
At the 49th International Boule in 2002, the Grand Chapter passed a recommendation that<br />
requires all members to pay one-time National Headquarters Assessment. (Note: Alumnae<br />
Sorors who have paid $100.00 or more and Undergraduate Sorors who have paid $50.00<br />
or more are exempt from this assessment.)<br />
Life Membership Fees (These fees should be submitted through Chapter)<br />
General $3,000.00 Life membership shall be available only to alumnae sorors who have been financial for at<br />
least ten years. $600.00 initial payment and $600.00 per year in addition to International<br />
dues. Life members continue to pay the head tax assessment annually including the year<br />
when the life membership fee is paid in full.<br />
25 Year Continuous $1,000.00 $400.00 initial payment and $200.00 per year in addition to International dues.<br />
TORCH Fees (Non Refundable)<br />
Note the remittance processing timelines listed above for chapter and member dues. TORCH approvals can be delayed if<br />
remittances are not submitted in a timely manner from the chapters.<br />
Application Fee $25.00 Non-refundable fee<br />
Induction fees<br />
TORCH Fees includes a one-time National Building Assessment, sorority pin and liability<br />
insurance. Please remember that Regional Assessments are not included in the TORCH<br />
fees and must be submitted to the Regional Grammateus separately.<br />
Per Boule 2006 the Grand Chapter increased the liability insurance from $25.00 to<br />
$100.00 per inductee.<br />
Submit 2 money orders for induction fees to ICHQ. One payable to <strong>Sigma</strong>, <strong>Gamma</strong>,<br />
<strong>Rho</strong> <strong>Sorority</strong> <strong>Inc</strong>. for induction fees and a separate money order payable for the<br />
building assessment made payable to the Seven Pearls Foundation.<br />
Alumnae Induction fee $625.00 Alumnae: $525.00 made payable to <strong>Sigma</strong> <strong>Gamma</strong> <strong>Rho</strong> <strong>Sorority</strong> and $100.00 made<br />
payable to Seven Pearls Foundation.<br />
Undergraduate Induction<br />
fee<br />
$465.00 Undergraduates: $415.00 made payable to <strong>Sigma</strong> <strong>Gamma</strong> <strong>Rho</strong> <strong>Sorority</strong>, <strong>Inc</strong>. and<br />
$50.00 made payable to Seven Pearls Foundation.<br />
Updated March 2009<br />
2
<strong>Sigma</strong> <strong>Gamma</strong> <strong>Rho</strong> <strong>Sorority</strong>, <strong>Inc</strong>.<br />
1000 Southhill Drive, Suite 200<br />
Cary, NC 27513-8630<br />
Office: Toll-Free (888) SGR-1922 • Local (919) 678-9720 • Fax: 919.678.9721 ● www.sgrho1922.org<br />
2009-2010<br />
International Remittance of Funds Policies & Procedures<br />
PHILO AND RHOER AFFILIATES<br />
Affiliate Remittance Submission<br />
1. The chapter shall use International Affiliate Remittance Form (2 pages) to remit all individual and club obligations to the<br />
International organization. Only ONE club type should be submitted per remittance. Please specify the sponsoring<br />
alumnae chapter name on form.<br />
2. Sponsoring alumnae chapter and alumnae chapter affiliate advisor must be financial before approval to<br />
induct new affiliate members will be granted.<br />
3. For Philo Affiliates, the Graduate Chapter Advisor, Chapter President and Chapter Financial Secretary/Treasurer shall<br />
sign the Affiliate Remittance Form to authenticate the remittance for the chapter and/or individuals in the chapter.<br />
4. For <strong>Rho</strong>ers Clubs, the <strong>Rho</strong>er Advisor, Alumnae Chapter Basileus and Alumnae Chapter Grammateus/Tamiochus shall<br />
sign the Affiliate Remittance Form to authenticate the remittance for the chapter and/or individuals in the chapter.<br />
Personal or Chapter checks are not accepted at NCHQ.<br />
5. Only the International Affiliate Remittance Form (2 pages) will be accepted for remittance of affiliate funds; any other<br />
form submitted will be returned.<br />
6. Typed forms are expected; handwritten forms will be returned if they are not legible.<br />
7. Outdated forms will be returned. Alumnae Advisor can access current forms available online @ www.sgrho1922.org<br />
under the Sorors Only section. A username and password is required to access this page, please contact Webmaster if<br />
one is needed.<br />
Remittance Deadlines<br />
The affiliate (club) shall remit all individual and club obligations to the International Headquarters organization by July 1;<br />
with at a 90-day grace period ends September 30, 2009 Remittance processing will take approximately 10 business<br />
days and during peak times up to 30 days to post.<br />
International Affiliate Obligations<br />
Affiliate Type Returning Members Individual Induction Fee Affiliate Club Tax Affiliate Late fee<br />
Annual Fee<br />
Philo $20.00 $75.00 $25.00 $10.00<br />
<strong>Rho</strong>er $15.00 $50.00 -<br />
<strong>Rho</strong>er Clubs do not have a club fee.<br />
Induction Fees include a certificate, pin, and handbook. Induction Fees must be sent 4 weeks prior to induction.<br />
Other Fees (These fees are only remitted if necessary)<br />
Philo Affiliate club and individual assessments received (not postmarked) after the September 30, 2009 grace period must<br />
remit a late fee of $10.00.<br />
Philo Fees<br />
Philos are required to pay (2) International Fees.<br />
1. Philos should remit International Fees to both <strong>Sigma</strong> <strong>Gamma</strong> <strong>Rho</strong> <strong>Sorority</strong>, <strong>Inc</strong>. Corporate Headquarters and<br />
2. National Philo Treasurer.<br />
Updated March 2009<br />
3