April 2, 2012 - Village of Flossmoor, Illinois

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MINUTES OF MAYOR BRAUN AND BOARD OF TRUSTEES ON APRIL 2, 2012 Mayor Braun referred to Item #5 on the Agenda-Adoption of the Village of Flossmoor Budget for Fiscal Year 2013 Bridget presented the request as outlined. Bridget pointed out that the budget preparation and adoption process highlights a notable achievement: In 2006 the Village said to the voters that we had hoped with some good financial planning that the referendum monies would sustain our operations through fiscal year 2012, and that looks to be the case. She pointed out that this has been achieved without major cuts in service. She stated that this is the result of of good financial planning by Staff and this Village Board. She thanked all involved, especially to staff for their hard work in preparing this budget. Mayor Braun called for a motion to approve the Budget. Trustee Wilder so moved, seconded by Trustee Crum, and passed by a roll-call vote. AYES: Trustees Crum, Hoag, Wilder and Mayor Braun ABSENT: Trustees Minga, Mitros and Williams NAYS: None Mayor Braun referred to Item #6 on the Agenda-Discussion of a Resolution Authorizing the Payment of Wages and Salaries for Fiscal Year 2013 Bridget presented the annual housekeeping item that is considered every year with the annual budget. It authorizes payment of Wages and Salaries in accordance with the Budget just approved. Mayor Braun called for a motion to approve the Resolution. Trustee Crum so moved, seconded by Trustee Wilder, and passed by a roll-call vote. AYES: Trustees Crum, Hoag, Wilder and Mayor Braun ABSENT: Trustees Minga, Mitros and Williams NAYS: None Mayor Braun referred to Item #7 on the Agenda-Discussion of Fund Balance Policy and Working Cash Fund Scott Bordui presented the discussion as outlined. He presented three perspectives for consideration: Auditor Perspective, Village Cash Flow Management Perspective and Rating Agency Perspective. The perspective is the Rating Agency Perspective. He explained each perspective the Village has historically followed and their effects on the Fund balance policy. Scott also discussed raising the balance in the Working Cash Fund. In addition, Scott made a recommendation to direct staff to prepare a revised Fund Balance Policy for the General Fund based on 33% and to direct Ed to prepare an ordinance which transfers $100,000 of the fund balance in the General Fund to the Working Cash Fund. Discussion ensued. The Board indicated that given the nature of the policy discussion it would be appropriate to have input from all Trustees. The Board agreed on Direction to continue the discussion when the full Board is present. 4
MINUTES OF MAYOR BRAUN AND BOARD OF TRUSTEES ON APRIL 2, 2012 Mayor Braun referred to Item #8 on the Agenda-Consideration of an Ordinance Amending Chapter 13, Article III of the Flossmoor Municipal Code (Water and Sewer Rates) Scott Bordui presented the Changes in Water & Sewer Rates as discussed at the March 19, 2012 Village Board meeting. At that meeting, the Board had directed Ed to prepare an Ordinance which is presented tonight for approval. Mayor Braun called for a motion to approve the Ordinance. Trustee Wilder so moved, seconded by Trustee Hoag, and passed by a roll-call vote. AYES: Trustees Crum, Hoag, Wilder and Mayor Braun ABSENT: Trustees Minga, Mitros and Williams NAYS: None Mayor Braun referred to Item #9 on the Agenda-Discussion of the Municipal Aggregation Program and the Plan of Operation and Governance Kimberly reported that Flossmoor voters passed the March 20 Referendum on Electric Aggregation by an 85%. With that she presented the Flossmoor Electrical Aggregation Program update as outlined. There were four items Kimberly presented to the Board to consider, first, would the Village accept the civic contribution from the winning bidder, does the Board agree to an early termination fee to residents who choose leave the program after the initial opt-out period, and will the Board giver the Village Manger authorization to execute the contract without further Board action, and does the Board accept the proposed Plan of Operation and Governance? Discussion ensued regarding the civic contribution. The contribution would be given to the Village annually for the length of the agreement. Scott responded that the civic contribution to the Village will not impact resident savings from his discussion with David Hoover of Northern Illinois Municipal Electric Collaborative last year. Ed added that if the Village doesn’t take the contribution, you’re not covering your own administrative costs going forward, so you’re adding a load without the revenue side of the equation. He added that if we decide not to take it, it won’t go toward a resident savings, but would be put into the supplier’s pockets. Discussion ensued. The Board agreed on Direction to accept the contribution; no termination fee; and to authorize the Village Manager to enter into a contract. Mayor Braun called for a motion to adapt the Plan of Operation and Governance. Trustee Crum so moved, seconded by Trustee Wilder, and passed by a roll-call vote. AYES: Trustees Crum, Hoag, Wilder and Mayor Braun ABSENT: Trustees Minga, Mitros and Williams NAYS: None Mayor Braun referred to Item #10 on the Agenda-Discussion of Agreement for Extension to Contract for Services between Kurtz Paramedic Services and the Village of Flossmoor Chief Sewell presented recommendation for Kurtz Paramedic Services to continue providing contract firefighter/paramedic services to the Village with the recommendation that the renewal reflect a 3.35% decrease over our existing contract. Chief Sewell summarized the current 5
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April 2, 2012 - Village of Flossmoor, Illinois

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