Australian Citizenship Ceremonies Code

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Australian Citizenship Ceremonies Code Chapter 14 Checklist for conducting a ceremony Contact the department • Local government councils must provide the department with a schedule of ceremony dates three to six months in advance. • Community organisations must contact the department at least three months before a planned ceremony date. Organise the ceremony • Invite the candidates. If the ceremony is to be hosted by a community organisation, the department will generally invite the candidates. • Invite the minister, elected government officials and representatives of local community groups. Advise officials if they will be invited to make a speech. • Ensure the presiding officer is authorised by the minister to administer the pledge. • Advise the department if the minister or a representative will attend. If neither is attending, contact the department to obtain the current minister’s message. • Advise the AEC of the time and date of the ceremony. • Prepare a ceremony program. • Ensure the Australian citizenship certificates, pledge cards, pledge verification list, electoral enrolment forms, affirmation cards if required and publicity consent forms have been received from the department. Departmental officers will bring these items to ceremonies conducted by community organisations. • Arrange for the national symbols to be displayed and the National Anthem to be played. • Arrange for an Indigenous acknowledgement, a social gathering and an Australian citizenship affirmation ceremony to be incorporated in the ceremony. Australian Citizenship Ceremonies Code 37
On the day • Display the national symbols. • Identify the candidates correctly against the pledge verification list and their identity documents. At ceremonies conducted by community organisations, this will be carried out by departmental officers. • Obtain the written consent of candidates to publicity if the ceremony is to be used for promotional purposes. • Issue pledge cards, electoral enrolment forms (and affirmation cards if required) to the candidates. During the ceremony • The presiding officer must read the minister’s message if the minister or minister’s representative is not attending. • Other officials are invited to speak after the delivery of the minister’s speech or message. • Presiding officer must read aloud the address specified in schedule 1 of the Regulations (see Appendix 2) prior to candidates making the pledge. • Candidates must make the pledge. • Candidates who have made the pledge are presented with their Australian citizenship certificates. • Arrange for electoral enrolment forms to be completed. • Conduct an Australian citizenship affirmation ceremony if arranged. • Play the Australian National Anthem at the end of the ceremony. • Invite all to the social gathering if applicable. 38 Australian Citizenship Ceremonies Code
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Australian Citizenship Ceremonies Code

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