HQ SACT OFFICERS' PARTNERS' CLUB BYLAWS - Sopc.us

ARTICLE VII - MEETINGS
Operations Committee
1. The Operations Committee shall be responsible for the regular operation of the Club.
2. The Operations Committee shall meet once a month and otherwise as often as the
Chairperson deems it necessary for the proper conduct of the affairs of the Club.
3. A quorum shall consist of half the Operations Committee, plus one.
4. All members of the Operations Committee shall be entitled to vote at all meetings. All
votes may be held by a show of hands or by secret ballot. A majority will decide
whether any particular motion is to be voted on by a show of hands or by secret ballot.
5. A majority vote will decide. In the event of an equal number of votes being cast for and
against the motion, the motion shall be considered defeated.
Board
1. The Board shall meet at least three times each year.
2. An extraordinary meeting of the Board shall be called if a request is submitted in
writing to the Chairperson of the Operations Committee by a minimum of six members
of the Board. Detailed reasons for the request shall also be included. The Chairperson
will gain approval for this meeting from the President (or Vice-President in her/his
absence).
3. A quorum shall consist of half the Board, plus one.
4. All members of the Board shall be entitled to vote at all meetings. All votes may be
held by a show of hands or by secret ballot. A majority will decide whether any
particular motion is to be voted on by a show of hands or by secret ballot.
5. A majority vote will decide. In the event of an equal number of votes being cast for and
against the motion, the motion shall be considered defeated.
ARTICLE VIII FINANCIAL
1. The Treasurer has authority for expenditures up to $500.00.
2. Expenditures above $500 must be authorized by the Committee.
3. Cheques in excess of $500 require 2 signatures.
4. Authorized signatories are the Treasurer, Assistant Treasurer, Chairperson and Vice
Chairperson.
5. Unless otherwise specified, the treasure will designate club income and expenditures as
follows:
A. Membership dues are primarily used to fund club operating expenses and
member activities and functions.
B. Funds received from money making activities are used to support our
designated charities, unless otherwise specified for another activity.
C. Other income is used as directed by the source or most needed by the club if
given without stipulation.
6. The SACT Internal Auditor will audit the accounts at the end of each calendar year, and
as deemed necessary by the Chairperson.
All members of the Club are advised to be familiar with and abide by the Bylaws and Guidelines