West Side Board votes to build new mailhouse - Seven Lakes Times
West Side Board votes to build new mailhouse - Seven Lakes Times
West Side Board votes to build new mailhouse - Seven Lakes Times
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NEWS July 8, 2011 <strong>Seven</strong> <strong>Lakes</strong> <strong>Times</strong> 27<br />
<br />
(Continued from front page)<br />
of box numbers. Legal Direc<strong>to</strong>r<br />
Jack Stevens agreed with<br />
Martin, but added that this<br />
may cause a problem, since<br />
some <strong>Seven</strong> <strong>Lakes</strong> <strong>West</strong> street<br />
addresses could be confused<br />
with others within the 27376<br />
zip code. [County regulations<br />
require unique street names<br />
— e.g., there can only be one<br />
Barnes Pt. in Moore County,<br />
but there can also be Barnes<br />
St., Barnes Ln., Barnes Pl.,<br />
or Barnes Blvd. — Ed.]<br />
The next step is for the<br />
<strong>Board</strong> <strong>to</strong> establish and confirm<br />
a project leader and a<br />
committee <strong>to</strong> complete the<br />
<strong>mailhouse</strong> project over the<br />
next two years. The LRP Committee<br />
has recommended that<br />
someone be appointed <strong>to</strong> this<br />
position no later than the<br />
July 12 work session. President<br />
Mick Herdrich asked<br />
that the names of volunteers<br />
or nominees for the committee<br />
be submitted <strong>to</strong> the<br />
<strong>Board</strong>.<br />
Archiving<br />
Association Documents<br />
The digital archiving of<br />
Association documents is not<br />
an “urgent” priority Legal<br />
Direc<strong>to</strong>r Stevens <strong>to</strong>ld the<br />
<strong>Board</strong> on Tuesday night, but<br />
it is something for the <strong>Board</strong><br />
<strong>to</strong> consider and possibly<br />
budget in the next fiscal year.<br />
Currently, the documents<br />
are being archived by a small<br />
group from the Legal Committee.<br />
The committee scans<br />
the documents, converts<br />
them in<strong>to</strong> a PDF file, and<br />
s<strong>to</strong>res them on the community<br />
computer, a DVD, or a<br />
flash drive.<br />
The initial purpose of<br />
archiving documents was <strong>to</strong><br />
preserve files that are in a<br />
state of deterioration, as well<br />
as <strong>to</strong> make them available<br />
when background information<br />
is needed. Stevens <strong>to</strong>ld<br />
the <strong>Board</strong> that he believes<br />
this could possibly be done<br />
in a more time effective and<br />
cost efficient way — and<br />
offered four options for archiving<br />
association documents:<br />
• S<strong>to</strong>ring documents in an<br />
offsite s<strong>to</strong>rage facility,<br />
• Selectively digitizing documents,<br />
• S<strong>to</strong>ring paper records in a<br />
secure onsite location, or<br />
• Having an outside vendor<br />
digitize documents and<br />
place them on devices that<br />
could be available <strong>to</strong> the<br />
<strong>Board</strong> or Committee members<br />
— or possibly s<strong>to</strong>red<br />
on the internet with a<br />
secure access code.<br />
Currently, the Association’s<br />
documents are s<strong>to</strong>red at the<br />
Community Center in a<br />
locked room that also contains<br />
supplies used by the<br />
Lake Auman Sports Club.<br />
According <strong>to</strong> Stevens, there<br />
are also various individual<br />
libraries throughout the community<br />
that have documents<br />
that should be archived by<br />
the Association.<br />
ARC Direc<strong>to</strong>r John Hoffmann<br />
said, “Our records have<br />
saved us many a time and<br />
the lack thereof has hurt us<br />
many a time.” A committee<br />
will be formed <strong>to</strong> further<br />
investigate the process and<br />
possibilities for archiving<br />
community documents.<br />
Lake Auman<br />
So far, seven boats have<br />
been reported by the Lake<br />
Auman Boat Patrol for not<br />
having a registration sticker<br />
attached <strong>to</strong> their boat, reported<br />
President Herdrich. Out<br />
of the seven boats reported,<br />
five were registered, but had<br />
failed <strong>to</strong> attach their registration<br />
stickers <strong>to</strong> the boat,<br />
resulting in a warning. If the<br />
boat owners do not comply,<br />
the next citation will result<br />
in a fine, said Herdrich. Owners<br />
of the two unregistered<br />
boats were fined.<br />
An audit will be conducted<br />
next week at the trailer yard,<br />
Herdrich said. Both trailers<br />
and boats need <strong>to</strong> be registered<br />
with stickers on them.<br />
<strong>Seven</strong> <strong>Lakes</strong> <strong>West</strong> resident<br />
Charlie Flinchum praised the<br />
lake patrol for doing “a wonderful<br />
job.” He also volunteered<br />
<strong>to</strong> help put the diving<br />
float back in<strong>to</strong> the water.<br />
The <strong>Board</strong> has yet <strong>to</strong> determine<br />
when or what type of<br />
float will be placed in the<br />
water, but Community Manager<br />
Joan Frost reported that<br />
a plastic float used on Lake<br />
Pinehurst proved susceptible<br />
<strong>to</strong> deterioration from ultraviolet<br />
rays. The <strong>Board</strong> seemed<br />
inclined <strong>to</strong> use the existing<br />
float for this year, but made<br />
no firm decision on the matter.<br />
Herdrich said he hoped<br />
<strong>to</strong> have the issue resolved<br />
by the July 12 work session.<br />
Safety and Security<br />
The guards at the Johnson<br />
Point gate seemed <strong>to</strong> be effective<br />
in deterring non-residents<br />
from boating on Lake Auman<br />
over the previous weekend,<br />
Community Manager Joan<br />
Frost reported. The <strong>Board</strong><br />
approved a motion by Security<br />
Direc<strong>to</strong>r Jack McCarthy<br />
<strong>to</strong> extend the lake patrol <strong>to</strong><br />
weekday afternoons.<br />
During the member comment<br />
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Beside Mastercuts and Post Box Plus<br />
President Ron Shepard said<br />
that, two years ago, the <strong>Board</strong><br />
put $15,000 aside <strong>to</strong> be used<br />
for a badge system for<br />
entrance in<strong>to</strong> Johnson Point,<br />
the pool, and other amenities.<br />
He asked the <strong>Board</strong> <strong>to</strong> revisit<br />
the idea in the future, saying<br />
it could possibly eliminate<br />
the need for more than one<br />
guard at Johnson Point.<br />
A bear spotted in the community<br />
has caused some<br />
alarm for residents who heard<br />
about it, reported President<br />
Herdrich. Secretary Jane<br />
Sessler, who was also called<br />
during the incident, said the<br />
best thing <strong>to</strong> do in this type<br />
of an emergency is <strong>to</strong> first<br />
call 9-1-1 and then the front<br />
gate house.<br />
Decals for <strong>West</strong>siders <strong>to</strong><br />
enter in<strong>to</strong> the South and<br />
North side are on sale for<br />
$5.00 at the <strong>West</strong> <strong>Side</strong> Park<br />
Community Center, reported<br />
Direc<strong>to</strong>r Hoffmann, who said<br />
over one hundred have been<br />
sold already.<br />
Architectural Review<br />
The Architectural Review<br />
Committee [ARC] is continuing<br />
<strong>to</strong> update their standards,<br />
Direc<strong>to</strong>r Hoffmann<br />
reported, and would like <strong>to</strong><br />
present updates <strong>to</strong> the <strong>Board</strong><br />
in the next 30 days for review<br />
(See “<strong>West</strong>side,” p. 28)